1b. 2013 Street Imp Project: Call Assessment Hearingto
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Paul Oehme, Director of Public Works /City Engineer `+
FROM: Alyson Fauske, Assistant City EngineeroI-*'
DATE: April 8, 20'13
SUBJ: 2013 Street Improvement Project 13 -01: Call Assessment Hearing
PROPOSED MOTION
"The City Council is recommended to adopt the attached resolution calling the
assessment hearing for the 2013 Street Improvement Project 13 -01 for
Monday, May 13, 2013.
City Council approval requires a simple majority vote of those present."
DISCUSSION
The 2013 project includes the mill and overlay of approximately 4.6 miles of
streets, some watermain improvements, repair /replacement of some sanitary
sewer, and some storm sewer improvements. There are four project areas within
the 2013 project, as shown below.
Melody Hill
Horseshoe Curve 8
Indlan Hill Road
J�
Greenwood
Shores
Sandy Hook
4 2D
r
Chanhassen is a Community for Life -Providing for Today and Planning for Tomorrow
2013 Street Improvement Project 13 -01
Call Assessment Hearing
April 8, 2013
Page 2
The bid opening was Friday, March 29, 2013. The final assessment amount is not known at the
time this report was drafted; however, it is recommended to call the assessment hearing in order
to keep the project on schedule.
FUNDING
Special assessments to the benefitting properties are proposed to pay for 40% of the street costs
associated with this project. The remainder of the project costs will be paid from the revolving
street assessment account and utility funds.
Funding Amount Engineering Estimates
Source Budgeted Total Greenwood Melody Horseshoe/ Sandy
Project Shores Hill Indian Hill Hook
Assessments/
Revolving $1,695,000 $1,689,900 $624,498 $468,866 $154,717 $441,819
Assessment
Fund
Stormwater
Management
$125,000
$119,200
$113,510
$3,844
- $1,846
Fund
Water Utility
Fund
$175,000
$174,870
$16,800
$34,380
$48,410 $75,280
Sanitary
Sewer Utility
$150,000
$143,157
$8,695
$80,610
$46,567 $7,285
Fund
$2,145,000
$2,127,127
$763,503
$587,700
$249,694 $526,230
Cost estimates include 5% indirect costs and 8% contingency.
Per state statute, the City Council must call the assessment hearing and publish the hearing date
at least two weeks prior to the assessment hearing. Staff will publish the notice in the April 25,
2013 edition of the Chanhassen Villager. This schedule provides just over two weeks time
between the publication date and the assessment hearing.
SCHEDULE
The anticipated project schedule is as follows:
Assessment Hearing May 13, 2013
Work Begins Spring, 2013
Substantial Completion August, 2013
Attachments: 1. Resolution
2. CIP sheets
gAeng \pub1ic \_2013 projects \13 -01 street rehab \call assessment hrg 04- 08- 2013.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: April 8, 2013 RESOLUTION NO: 2013-
MOTION BY: SECONDED BY:
A RESOLUTION CALLING THE ASSESSMENT HEARING FOR THE
2013 STREET IMPROVEMENT PROJECT NO. 13 -01
WHEREAS, Minnesota State Statute 429 regarding special assessments for public
improvement projects requires City Council to officially set the assessment hearing date for capital
improvement projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CHANHASSEN, MINNESOTA:
1. A hearing shall be held on the 13th day of May, 2013 in the Council Chambers at City
Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons
owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing, and
shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to
be given to the owner of each parcel described in the assessment roll not less than two weeks prior to
the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City of Chanhassen, except that no interest shall be charged if
the entire assessment is paid within 90 days from the adoption of the assessment. The property
owner may at any time thereafter, pay to the City of Chanhassen the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged through December 31
of the succeeding year.
Passed and adopted by the Chanhassen City Council this 8th day of April, 2013.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
Capital Improvement Program 2013 thru 2017
City of Chanhassen, MN
Project # ST -012
Project Name Annual Street Improvement Program
Account #1 601 xamr-4751
Account #2
Account #3
Account #4
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Description Total Project Cost: $17,845,000
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2013 - Greenwood Shores, Melody Hill neighborhoods, Horseshoe Curve, Indian Hill Road, Sandy Hook Road neighborhood, Rice Marsh Lake
trail loop extension
2014 - Dartmouth Drive, Cypress Drive and Kiowa Trail
2015 - Carver Beach area (south and west of Carver Beach Road), Ches Mar Drive, Lone Cedar, Saddlebrook Pass neighborhood
MSA - Park Road, Park Court and Park Drive
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewashta Woods Drive
MSA - Kerber Blvd
2017 - Flamingo Drive area and 96th Street
MSA - Lake Drive
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated
to a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the
merits of the project and scope of work.
Prior
6,400,000
Expenditures
Construction
2013
1,895,000
2014
1,400,000
2015
3,150,000
2016
2,500,000
2017
2,500,000
Total
11,445,000
Total
Total
1,895,000
1,400,000
3,150,000
2,500,000
2,500,000
11,445,000
Prior
Funding Sources
2013
2014
2015
2016
2017
Total
6,400,0001
Assessment/Revolving Assess
1,895,000
1,400.000
1,850,000
1,500,000
1,500,000
8,145,000
Total
MSA
1,300,000
1,000,000
1,000,000
3,300,000
Total
1,895,000
1,400,000
3,150,000
2,500,000
2,500,000
11,445,000
Budget Impact(Other I
This project may decrease maintenance costs
97
Capital Improvement Program 2013 thru 2017
City of Chanhassen, MN
Project # SS-012
Project Name Inflow and Infiltration Abatement
Account #1 701- 70xc4751
Account #2
Account #3
Account #4
Department Sanitary Sewer Improvements
Contact Paul Oehme
Type
improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Description I Total Project Cost: $1,050,000
This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of
entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration
Report. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees.
Justification
�4 staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
reatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
vay into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
he City for sewage disposal and increasing the load on the City's lift stations.
Prior Expenditures
2013
2014
2015
2016
2017
Total
675,0001 Maintenance
75,000
75,000
75,000
75,000
75,000
375,000
Total
Total 75,000
75,000
75,000
75,000
75,000
375,000
Prior
675,000
Total
Funding Sources 2013 2014 2015 2016 2017 Total
Sewer Utility Fund 75,000 75,000 75,000 75,000 75,000 375,000
Total 75,000 75,000 75,000 75,000 75,000 375,000
Budget Impact/Other I
Fhe efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
br those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
M.
Capital Improvement Program 2013 thru 2017
City of Chanhassen, MN
Project # SS-014
Project Name Sanitary Sewer Replacement
Account #1 701- 70254751
Account #2
Account #3
Account #4
Department
Sanitary Sewer hnprovements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
t ` Total Project Cost: $1,340,000
or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
Prior Expenditures
550,000 Construction
Total
Prior Funding Sources
550,000 Sewer Utility Fund
Total
2013 2014 2015 2016 2017 Total
75,000 300,000 75,000 300,000 40.000 790.000
Total 75,000
300,000
75,000
300,000
40,000
790,000
2013
2014
2015
2016
2017
Total
75,000
300,000
75,000
300,000
40,000
790,000
Total 75,000
300,000
75,000
300,000
40,000
790,000
Budget Impact/other
Ibis project will decrease maintenance costs.
..
Capital Improvement Program 2013 thru 2017
City of Chanhassen, MN
Project # W -024
Project Name Watermain Replacement
Department
Water System Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Account #1 700 - 70254751 Account #3 Priority n/a
Account N2 Account #4
Description Total Project Cost: $3,275,000
Replacement of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution
ystem for street rehabilitation projects.
Justification I
Me City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
;onsolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
nain, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
)roject in the City.
Prior Expenditures
1,500,000 Construction
Total
Prior Funding Sources
17500,000 Water Utility Fund
Total
2013
2014
2015
2016
2017
Total
175,000
700,000
125,000
700,000
75,000
1,775,000
Total 175,000
700,000.
125,000
700,000
75,000
1,775,000
2013 2014 2015 2016 2017 Total
175,000 700,000 125,000 700,000 75,000 1,775,000
Total 175,000 700,000 125,000 700,000 75,000 1,775,000
Budget Impact/Other
these projects will decrease maintenance costs.
115