1p. Payment to Plehal BlacktopCITYOF
CHANHASSEN
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Cha~ hasseq MN 5,5317
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MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Todd Gerhardt, City Manager
Todd Hoffman, Park & Recreation Director
November 5, 2003
Approve Payment to Plehal Blacktopping for
Lake Ann Park Pathway
One of the items included annually in the department's Park Maintenance
budget is $35,000 to $50,000 for street or blacktop repair and maintenance
dollars. These dollars have traditionally been invested in overlaying or re-
building pedestrian trails in need of repair. Last month, the department
coordinated the reconstruction of the Lake Ann pathway connecting Lake Ann
Park to Greenwood Shores Park. This section of trail was a sub-standard width
(6 feet) and was severely deteriorated.
Our crews removed the old trail and prepared the base for the new bituminous.
Dale Gregory, Park Superintendent solicited three price quotes for the
bituminous wear course. The low quote in the amount of $24,395 was received
from Plehal Blacktopping of Shakopee. The other two quotes were from Barber
Construction of Hopkins in the amount of $29,747.88 and Fairfax Asphalt of
Osseo in the amount of $30,137. Plehal Blacktopping completed this work the
week of October 6th. The new trail has been the topic of considerable praise
among users.
Finance Director DeJong has brought to my attention that the payment to Plehal
requires City Council approval as specified in the city's purchasing guidelines
(over $15,000). These guidelines are new under Mr. DeJong's administration of
the Finance Department and I apologized to Mr. DeJong for my error.
RECOMMENDATION
It is recommended that the City Council approve a payment made to Plehal
Blacktopping in the amount of $24,395 for Lake Ann Park trail work.
Note: Again, I apologize to Mr. DeJong and the City Council for my oversight.
ACTION REQUIRED: Simple majority vote of Council members present.
c: Brttce DeJong, Finance Director
The City of Chanhassen · A growing CoFnmurqty with clean lakes qualiiy schooJs, a charming do'c,,'nto~,'n thriving businesses winding !rails, and b,,eaLJtifL! parks A ,G ca! [ I:d, ~ ts Nye '~'vork, and play
CITY OF CHANHASSEN
TRAIL AND OVERLAY PROJECTS 2003
TRAIL SPECIFICATIONS
MnDot Type 41 "A" bituminous wear course - 3" compacted depth.
Butt joints to be milled at all starting and stopping points.
Crushed rock and prep work for trail will be done by City crews.
PROJECTS
Project:
Trail - 2,400 Feet x 8 Feet
Location:
7700 Lake Ann Drive
Bid Items:
1.
MnDot Type 4 1 "A" bituminous wear for trails
425 Ton ¢)
Total Bid = ,
(Total bid includes material, labor, and overlay process.)
fo:\pw_users\DilleG\Ovcrlays\Trail Overlay_2003
CITY OF CHANHASSEN
TRAIL AND OVERLAY PROJECTS 2003
TRAIL SPECIFICATIONS
MnDot Type 41 "A" bituminous wear course - 3" compacted depth.
Butt joints to be milled at all starting and stopping points.
Crushed rock and prep work tbr trail will be done by City crews.
PROJECTS
Project:
Trail -2,400 Feet x 8 Feet
Location:
7700 Lake Ann Drive
Bid Items:
1.
MnDot Type 41 "A" bituminous wear for trails
425 Ton @
Total Bid = ~ q. 747, ~
(Total bid includes material, labor, and'overlay process.)
p:'pxx uscrs',DaleGXOverlays\Trail Overlay 2003
BARBER CONST,?JCT:CN P.O. BOX 3324
HOPKINS, MN 55343-2324
SEP 2 2003
CHANHA$$EN PUBUG WORKs
CITY OF CHANHASSEN
TRAIL AND OVERLAY PROJECTS 2003
TRAIL SPECIFICATIONS
MnDot Type 41 "A" bituminous wear course - 3" compacted depth.
Butt joints to be milled at all starting and stopping points.
Crushed rock and prep work for trail will be done by City crews.
PROJECTS
Project:
Trail - 2,400 Feet x 8 Feet
Location:
7700 Lake Ann Drive
Bid Items:
1. '
MnDot Type 41 "A" bituminous wear for trails
425 Ton ~ ~/7~c/"L.=.~-'~c~) / ~ ,T e~.
TotalBid= ("~4 /.~27 ~
(Total bid includes material, labor, and overlay process.)
p:\pw_users\DaleG',Overlays\Trail Overlay_2003
RECEIVED
SEP 2 4 2003
CHANHASSEN PUBUc WORKS
IIm~80~=S,I= m-=O~OO~&5?m-= OO257,,,??:;~2,'
NO. 118045
Vendor: PLEBLA PLEHAL BLACKTOPPING INC
Invoice# Date Description Distribution Amount
.................................... ~ -- -- -~. .....................................
12528 10/10/2003 GRADE/PAVE PATHWA~ 24,395.00
Total : 24,395.00
Date: 10/23/2003 Check#: 118045
PLEHAL BLACKTOPPING, INC.
13060 DEM CON DRIVE
P.O. BOX 317
SHAKOPEE, MN 55379
Phone: (952) 445-7676
Terms: DUE UPON RECEIPT OF INV(
Discount: 0.00%
(952) 445-7676
INVOICE
Invoice No: - 12528
Job:
Location:
Date: 10/10/2003
Salesperson: RICH PELTIER
Bill To:
CITY OF CHANHASSEN
ATTN: DALE GREGORY
1591 PARK ROAD
CHANHASSEN, MN 55317
Ship To:
CITY OF CHANHASSEN
ATTN: DALE GREGORY
1591 PARK ROAD
CHANHASSEN, MN 55317
LAKE ANN PARK PATHWAYS - FROM EAST SIDE OF BOAT TRAILER LOT EAST TO GREENWOOD SHORES.
ID Description Quantity Unit S/Unit Amount
3 GRADE & PAVE 8' PATHWAY 1.00 24,395.00 24,395.00
Subtotal 24,395.00
Total Taxes 0.00
TOTAL DUE 24,395.00
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