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Riley Ridge Park Playground Equipment and Shelter0 CITY OF CHANAASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.2271180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Todd Hoffman, Park & Recreation Director 1 DATE: April 22, 2013 SUBJ: Approve Purchase of Riley Ridge Park Playground and Picnic Shelter PROPOSED MOTION: "The Chanhassen City Council approves the purchase of a Little Tikes Commercial Play Systems Kid Builder Play Structure with supervised installation for Riley Ridge Park. in the amount of $59,984 and a 24 -foot hexagon poligon picnic shelter in the amount of $14,950." Approval requires a simple majority vote of the city council. BACKGROUND The 2013 Capital Improvement Program (CIP) includes the construction of Riley Ridge Park. When completed, this 19 -acre park site will feature a playground, half -court basketball, picnic shelter, open play field, sledding hill, trail loop, wooded areas, and wetlands. At this time, staff is seeking approval to purchase the playground and picnic shelter. The Riley Ridge Park playground equipment budget is $60,000 and the shelter budget is $15,000. The request for proposal (RFP) and selection process invites the neighbors residing in the area to participate in the planning, selection and installation of the playground. Staff met with the neighbors on February 4, 2013 to develop the RFP criteria for the playground. Six playground companies were invited to participate in the RFP process. Companies are selected based upon_ past performance and equipment quality. Upon receipt of the proposals, a meeting was held on April 4 with the neighborhood, Park and Recreation Commissioners and staff to select the preferred playground and shelter design for recommendation to the city council. The neighborhood committee comprised of approximately 30 neighbors and children selected the playground and picnic shelter design submitted by Flanagan Sales reprosenti_ng Little Tikes Commercial Playgrounds and Polir.on Shelters. Chanhassen is a Community for Life - Providing for Today and Planning far Tomorrow 1 ___ Mr. Todd Gerhardt April 22, 2013 Page 2 The picnic shelter will be installed by city crews this summer. A neighborhood volunteer playground installation event will be scheduled for July or August. The quoted price for the playground includes supervised installation with volunteers and city crew assistance. This method of combining professional installers with neighborhood volunteers utilizing appropriate equipment has proven to be very efficient and rewarding. RECOMMENDATION Staff recommends that the city council approve the purchase of a Little Tikes Commercial Play Systems Kid Builder Play Structure with supervised installation for Riley Ridge Park in the amount of $59,984 and a 24 -foot hexagon poligon picnic shelter in the amount of $14,950 ATTACHMENTS 1. Quotation from Flanagan Sales 2. Playground Design 3. Picnic Shelter Design 4. RFP invitation list 5. RFP letters 6. Riley Ridge Park CIP Sheet 7. Riley Ridge Park Budget Detail g: \park \th \riley ridge park \cc approve playground.doc F l a n a g a n S a l e s I n c. F I Ia. 1 U 7 � - COMMERCIAL Playgrounds Fun & Ems!" QUOTATION - RILEY RIDGE PARK To: City of Chanhassen Date: March 7, 2013 7700 Market Boulevard P.O. Box 147 Contact: Todd Hoffman Chanhassen, MN 55317 Phone: 952 - 227 -1100 Cell: Project: Riley Ridge Park Fax: Playground & Shelter Email: thoffman @ci.chanhassen.mn.us We are pleased to provide the following quotation on items supplied by Little Tikes Commercial Play Systems tv.. Item Description Unit Price Extension 1 Custom Kid Builder Play Structure per Attached Drawing. Includes: - -Heavy Duty 5" O.D. Galvanized Steel Uprights -- Unique 8' Slide / Under Bridge Design - -New NRG "Freestyle" Overheads / Climbers - -(2) Square Roofs & (1) Hex Roof - -8' Swing Set w/ 4 Seats & Heavy Duty Tire Swing - -Stand n Spin and Gallagher "C" Spring Rider 1 Option - -Sales Tax & Shipping to Chanhassen, MN -- Supervision of Installation w/ Volunteers & City Crews $59,984.00 1 Option Steel Roofs vs. Plastic - (1) Hex, (2) Square ADD $1,555.00 ' 1 Shelter Poligon Park Shelter - GX02 -24MR - -Steel Frame Shelter w/ Poli 5000 Powder Coat System --2 Story (Clerestory) Metal Roof Design - -24' Hexagon - All Anchoring / Connecting Hdwe Hidden - -Sales Tax and Shipping to Chanhassen -- Engineered Drawings Included $14,950.00 - Prices supply only - Installation not included Sub Total $74,934.00 * Note: Border, concrete, pads, footings, resilient surfacing, installation is by Freight Included owner. Tax 6.875 % Included ' Total $74,934.00 IMPORTANT INFORMATION: ♦ Quotation is valid for: 90 Days ' ♦ Freight based on shipment to Chanhassen, Minnesota ♦ Shipment can currently be made in 3 - 4 Weeks upon order entry ♦ Terms: 30 Days Net Invoice. ' ♦ Pricing based on above quantities — any changes may require a revised quotation. Orders will be placed upon receipt of a Purchase Order or your signed acceptance of this quotation. Purchase Orders should be made out to PlayPower LT, Inc. � I Thank You! Flanagan Sales, Inc. ACCEPTED BY: gGCC 1,91ot50lti Representative DATE: 2475 Maplewood Drive • Suite 114 • St. Paul • Minnesota • 55109 Phone: 651.633.0123 • 1.800.328.3557 • Fax: 651.633.1515 • E -mail: wecanhelp@flanagansales.com ` § ■ � g .� B � . • § a ■ ■ K � �§ § § § $ _ _ -0 _ - � � � e , � <�� ) § § B IL § @ . _ _ -0 _ - UJ � <�� to . 2 � _ _ -0 _ COMMERCIAL RliFy R1,90F PARk sy r3'tys.; CITY OF C HANHASSEN f , , 4.�,4 \ .. vi '.. V I 0011001v FRAME COLOR: SURREY BEIGE ROOF COLOR: EVERGREEN COLORS SHOWN ARE FOR REFERENCE ONLY. CONTACT INF04POLIGON.COM TO REQUZST ACTUAL COLOR SAMPLES. T CU Twu MSST RILEY RIDGE CHANHASSEN, MN GX02 24 WADE EXAMPLE OF SHELTER BELOW NOT EXACT LOOK NOTE: THIS IS A PLANNING LEVEL DRAWING. 24 GA., GALVALUME COATED, KYNAR 500 PAINTED, STEEL ROOFING P" "° ° ^^ MATRIX FO COLORS. 16 EAVE SUPPORT. mGY W r - DA nG THE STRUCTURE SHOWN IS SUBJECT TO ON -GOING DESIGN REVIEW AND UPDATE. EXPECT SOME CHANGES TO MATERIAL SIZES AND GENERAL DIMENSIONS. ONLY USE DRAWINGS PROVIDED WITH ENGINEERED STRUCTURES FOR CONSTRUCTION. SEE FINISHES / ROOFING PAGE FOR: • FRAME FINISH OPTIONS • POWDER COAT AND ROOFING COLOR SELECTION • TONGUE 8, GROOVE, STRUCTURAL INSULATED PANEL AND METAL ROOF OPTIONS • OTHER ROOFING OPTIONS SEE ORNAMENTATION PAGE FOR: • ORNAMENTATION PATTERNS • RAILING PATTERNS • COLUMN OPTIONS • CUPOLA OPTIONS THIS BUILDING PROVIDES 374 SQ. FT. OF SHADE. k. KYNAR 500 COATED D TO ROOF. EAVE ORCED WITH 18 GA. ANNEL FOR ADDITIONAL •�..,.M. •�m.,�.r. moo. �.�, m•..��.�•�., a�•.�.,. �.�... February 15, 2013 «Title» 0irst_Name)) «Last Name» «Company_Name» «Address_ Line_ 1» «City» Re: Request for Proposals for Preparation of Site Plan Concepts for Playground Structure and Picnic Shelter at Riley Ridge Park Dear «Title» «Last Name»: The City of Chanhassen 2013 Capital Improvement Program (CIP) includes the installation of a playground and picnic shelter at Riley Ridge Park. The park is located in a newly developing neighborhood in Chanhassen named Reflections at Lake Riley being built by Lennar. Your firm is invited to submit a proposed playground design and a picnic shelter design for installation at this new park. The objective of this RFP is to permit the selection of one design and approved equipment manufacturer(s). Your proposal will be reviewed by a neighborhood committee who will select and recommend a preferred design and manufacturer(s) for the site. The Reflections at Lake Riley neighborhood has elected to perform the playground installation under the guidance of a manufacturer's representative and with city support. The picnic shelter will be installed by the City of Chanhassen. The playground portion of this RFP is for equipment and installation support only. The playground container and safety surfacing are not to be included in this proposal. Your playground proposal must include the cost of equipment, tax, freight and delivery, and installation supervision. The picnic shelter portion of this RFP is for delivery of the structure only. Installation of the required footing, base material and surfacing, and the structure itself will be completed by the City of Chanhassen. Your picnic shelter proposal must include the cost of the structure, tax, freight and delivery, and installation guidance in the event it is required. PLAYGROUND • Budget: $60,000 for equipment, tax, freight, delivery, and installation supervision • Area available for play container: Approximately 60 ft. x 80 ft. • Posts: 5 -inch • Age Group: 5 -12 years Riley Ridge Park RFP February 15, 2013 Page 2 This site is a neighborhood park setting and the playground should offer a variety of traditional play elements with added attention to aesthetics. The park and playground are located immediately at the entrance to the Reflections at Lake Riley neighborhood. Colors and an overall attractive appearance will be important to the selection committee. Desirable play components identified by the neighborhood include: o Swings: A minimum of 2 belt, 2 bucket, and 1 tire o Slides: A minimum of 3 including a 360 - degree open spiral, tube slide, and double slide o Monkey Bars o Cargo Net Climber o Clatter Bridge Connector o Tube Connector o Multiple Play Decks o Traditional Roof Components o Spring Riders or Alternate o Independent Spinning Play Apparatus o Independent Climbing Apparatus (Not a Rock Wall) The design should be based from this list, but we expect that other components will be added and that some of those listed may not be included. Preferred color scheme is neutral with blues, tans, and greens with some highlighting colors. No use of red, orange or yellow on large structures. PICNIC SHELTER • Budget: $15,000 for structure, tax, freight, and delivery to the construction site. • Shape: Hexagon • Size: 20 to 24 feet • Steel Frame Construction: 8 Foot Eave • Roof. All Metal Two -tier • Attractive and Low/No Maintenance The picnic shelter and playground should complement one another in design, architecture and color. The color of the shelter should match, closely match, or complement the green metal paint color utilized on the playground. FORM OF RESPONSE • Written Response: Written responses to the RFP shall include three complete plans and specifications listing all components for the structure. A three - dimensional representation of each play structure in a 24 x 36 -inch format and a top view plan are desired. The designs must include a transfer station and g: \park \th\riley ridge park\rfp letter 2- 15- 13.doc Riley Ridge Park RFP February 15, 2013 Page 3 accessible play route and accommodate the use of engineered wood fiber safety surfacing. All proposals must include warranty information. Complete written responses for each site must be received by 3:30 p.m. on Friday March 15, 2013. Electronic Response: An electronic copy of the complete proposal package including plans, component listing, top view plan, warranty information and three- dimensional drawing must also be received by 3:30 p.m. on Friday March 15, 2013. SELECTION PROCESS 1. City staff will review each written response to ensure conformity with the RFP. 2. Neighborhood playground committee will meet to review proposals. 3. Neighborhood playground committee will recommend a preferred proposal to the City Council. Designs must comply with all local, state and federal safety and accessibility codes and/or guidelines. All proposals are to be prepared at no cost to the City of Chanhassen. All submitted materials become the property of the City of Chanhassen. PROPOSED PROJECT TIMETABLE February 15 RFPs mailed to Playground and Picnic Shelter Consultants March 15 Written and electronic responses due to the City of Chanhassen April 23 City Council Considers Award of Project Thank you for your interest in this request for proposal. Sincerely, Todd Hoffinan Park and Recreation Director TH:k ATTACHMENT 1. Site location map c: Park and Recreation Commission Dale Gregory, Park Superintendent g: \park \th\riley ridge park\rfp letter 2- 15- 13.doc Title First Last Company Name Address City Mr. Jay Webber Webber Recreational Design, Inc. 1442 Brooke Court Hastings, MN 55033 Mr. Bill Johnson Flanagan Sales, Inc. 2475 Maplewood Drive St. Paul, MN 55109 Mr. Paul Hokeness St. Croix Recreation 225 North Second St. Stillwater, MN 55082 Mr. Dan Lanes Minnesota Wisconsin Playground 5101 Highway 55 Golden Valley, MN 55422 Mr. Mike Korth Midwest Playscapes, Inc. 500 Pine Street, Suite 104 Chaska, MN 55318 Mr. Charlie Colvin Flagship Recreation 5607 Cedar Lake Road St. Louis Park, MN 55416 Capital Improvement Program 2013 thru 2017 City of Chanhassen, MN Project # PK &T -115 Project Name Riley Ridge Neighborhood Park Development -Phase 1 Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Account #1 410 - 0000 -4706 Account #3 Priority n/a Account #2 Account #4 Description I Total Project Cost: $200,000 " onstruction of a 4.7 acre neighborhood park in south eastern Chanhassen, just north of Lake Riley. This property has been acquired through a :ombination of park dedication and fee purchase as a component of the Reflections at Lake Riley housing development. Justification This new park is being acquired and developed to fulfill the neighborhood park needs of a large area of the community located south of Highway 212 and north of Lyman Blvd. Expenditures 2013 2014 2015 2016 2017 Total Construction 200,000 200,000 Total Funding Sources 200,000 2013 2014 2015 200,000 2016 2017 Total Park Dedication Fund 200,000 200,000 Total 200,000 200,000 t Impact/Other operation and maintenance. RILEY RIDGE PARK BUDGET DETAIL Planning/Surveying $10,000 Parking Lot $52,000 Parking Lot Lighting $1400 Trail $20,000 Basketball Court $6,000 Playground $6000 Picnic Shelter $15 Concrete Slab/Border $10,000 Turf Establishment $500 Buckthorn Removal $3,000 Trees $5,000 TOTAL $200 g: \park \th \riley ridge park \budget detail.doex