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1C Purchase of Speed TrailerMEMORANDUM CITYOF CHAN SEN 7700 Market Buubvard PO Box 147 Chanhassen fVlN 55317 Administration Pho~,e: 952227 1100 Fax 952 2271110 I~uilding Inspections Phone 952 2271180 Fax 952227 1190 Engineering Prone: 952 227 1~60 ~ax 952.227 ~170 finance Phone: 952.227! 140 Fax 952227 1110 Park & Be~reation Phone: 9522271 ~20 Fax: 952 2271110 Recreatioq Center 2310 Coulter Bgulevard ~hone: 952227/400 Fax 952227 1404 Planning a Natural Resources Fax: 9522271110 Publi6 Wor~s 1591 Park Road Phone: 952227 1300 Fax: 952 227 1310 Senior 6enler Phone 952 227 1125 Fax: 952 2271110 Web Site ¢;ww c( chanhassen mn us TO: Todd Gerhardt, City Manager FROM: DATE: RE: Justin Miller, Assistant to the City Manager November 14, 2003 ()~- Purchase of Speed Trailer BACKGROUND During preparations for the 2004 Capital Improvement Plan, a request was received by Sgt. Jim Olson for a speed trailer. Currently the City has access to Carver County's speed trailer, but access is limited to a few days a month. These devices are stationed roadside and display and record a driver's speed. The theory behind the device is that it makes drivers aware of their speed, and thereby slows down speeding traffic. It will also allow for analysis of speeds in the area without having to station an officer at the location for several hours. Instead of placing this item in next year's CIP, it was suggested that the funding come from higher than expected gambling permit revenues that the City has received in 2003. These funds are received by the City as a percentage of gross pull-tab receipts collected within the city limits. To date, the City has received roughly $16,000, which must be spent within the following areas: · Public safety equipment · Public safety training · Programs that benefit youth Sgt. Olson has received two quotes from companies that sell speed trailers. The quotes received were from the following companies: MPH Industries Kustom Signals $13,199 plus tax $13,707 plus tax The attached memo from Sgt. Olson reflects a $13,000 request, but his original request does not include a road tube kit, which staff and Sgt. Olson agree will help make the trailer much more productive. While these totals are under the $15,000 threshold required for City Council approval, this is an unbudgeted item and staff felt it is a significant enough of a purchase that the City Council should approve it. RECOMMENDATION Staff recommends that the City Council approve the purchase of a speed trailer from MPH Industries for $13,199 plus tax. This action requires a majority of the City Council. The CJl¥ of 6hanhassen · A growlrg ,;omrT1LJrlity wiRi cJoafx lakes quaioy schooJ2 a ,,h(I;!!hq (*~ i'¢, ]i('"?,'i)?' :~ ' '~ ,-~¥ ,', ':'II :; if;i: ! [~r'uJ (,-!it;,' ',u,rk< ;', ,:: ::t !:q,~ ;: hv:: ,rF ,', ;la, To: Todd Gerhardt From: Sergeant Jim Olson Date: May 6, 2003 Subject: Speed Trailer Todd: I think that the city should consider the purchase of its own speed trailer. Historically the city has used the trailer that is owned by the county. The county has one trailer. The way it is set up now is that Chanhassen shares the trailer with all of the other cities in the county. Chanhassen will have the use of the trailer for three to four days every month. Traffic issues, including speeding are the number one public safety complaint in the city. I would like to incorporate a speed trailer into the Project Leadfoot program. I cannot count on having the county's trailer however. Three to four days a month is not enough time with all of the complaints that we get. I think that the trailer would be beneficial in at least three different areas. 1. Perception In a neighborhood setting a car going thirty miles per hour can appear to be going much faster. With a speed trailer set up in a neighborhood residents can see how fast cars are actually going instead of guessing or assuming. 2. Education A speed trailer by itself is not going to solve the speeding problem in Chanhassen. What it will do is help educate the public. I would like to use the speed trailer along xvith signs that say speed reduction area or something similar to that. It is easy for people to not realize how fast they are going. I think that the combination of a speed trailer, extra signage, and extra enforcement (traffic details) as well as other parts of Project Leadfoot would certainly help point out to people that speeding is an issue in that area and that they should slow down. 3. Gauging impact and effectiveness The trailer and options I am going to recommend will keep track of number of cars, speed of cars, percent over limit, average speed, and a number of other statistics. We can gauge the effectiveness of the speed trailer in different areas as well as other parts of Project Leadfoot. I recommend a speed trailer made by MPH. I have included the price quotes and literature with this memo. They have two different display sizes, eighteen inch high numbers and twenty five inch high numbers. They also have three different methods for warning drivers that they are going to fast. The first warning feature is that the speed display itself will blink offand on. The second feature is two strobe lights that will flash rapidly, and the third is a siren that goes off to warn anybody that might be working in the area (such as public works, surveyors or other city employees). The three different warning signals can be set at different speeds for activation. I recommend the twenty five inch because of the greater visibility. I would also recommend the large solar charger, the traffic monitor feature, and the strobe kit. The solar charger will help to recharge the batteries when it is sitting out. The traffic monitor feature keeps track of number of cars, speed of cars, and so on. The strobe kit is two amber lights that will activate at whatever speed you want them to. 25 inch speed monitor trailer large solar charger traffic monitor strobe kit shipping $8895.00 800.00 2500.00 495.00 310.00 Total $13,000.00 This total does not include tax. If you have any questions please contact me. Sergeant Jim Olson MPH Industries- 316 East 9th Street, Owensboro, KY 42302 888-689-9222 Monday, October 06, 2003 For: Sgt. Jim Olson Carver County Sheriff's Office Chanhassen, Minnesota Quotation for speedmonitor trailer with 25 inch display 25" Speed Monitor Trailer ........................... $8895.00 Includes: Trailer with fold down display, built-in approach only radar, 2 heavy duty batteries, battery charging system, Control center for setting timers, violator alerts, etc, paddle locks, speed limit sign, and bar lock. Options: Third and fourth batteries ........................................ $ 150.00 Solar charger 55 watt ............................................. $ 800.00 Solar charger 18 watt ............................................. $ 500.00 (Note: One of the two solar panels is required) Strobe Kit (for excessive speeders) ........................ $ 495.00 TimeMark traffic monitoring system ........................ $2495.00 Road tube kit to be used with TimeMark system .... $ 199.00 Motion detector alarm ............................................. $ 275.00 Cover ...................................................................... $ 420.00 each Shipping .................................................................. $ 310.00 Sales Tax ................................................................ extra This quotation is valid until January 6, 2004 Prepared by Bob Stephens District Sales Manager 319-560-1830 (cell phone) MPH 25" Speed Monitor Trailers Page 1 of 2 Speed MonitorTM 25" Speed Display Trailer The industry's most functional speed trailer. Unlike most speed trailers, the Speed Monitor Trailer is fully NHTSA approved. The 25" Speed Monitor Trailer has an on- board computer, which controls the overspeed/violator alert, minimum and maximum speed settings, radar range, display update rate, and optional strobes and sirens. The directional Ka-band radar uses Automatic Same DirectionTM (ASDTM) technology to discriminate targets, and it even works in moving mode for DOT applications. The open design allows motorists to see through the trailer, giving added safety to pedestrians or road workers. L~M~T INDUSTRIES The Trailer folds down to a 40" height for easy transportation, and setting it up ~n the field is simple. lib. The Trailer has 11 cubic feet of locked storage space, enough area for extra batteries, a traffic analyzer, or other accessories. The Trailer comes standard with a solar panel to extend the time between battery recharges. Many security features available. Learn more about why the Speed Monitor Trailer is the best on the market. About MPH I Contact I Radar - General information I Video I Links I Home MPH Industries, Inc. Owensboro, Kentucky · (888) 689-9222 · International (270) 685-6545 · Fax (270) 685-6288 http://www, mphindustries.com/products_home/25in_monitor_trailers.html 11/13/2003 MPH Speed Monitor Trailers Page 1 of 2 INDUSTRIES Ten reasons MPH's Speed Monitor trailers are the only speed trailers for your department. 1. The Speed Monitor Trailer has a 2 digit, 18 or 25 inch LED display that is visible in direct sunlight at 1,000 ft. It consumes less than 2 amps for superior battery life. The display will dim automatically at dusk as the ambient light diminishes. The trailer can be supplied with an over speed alarm option, which causes the speed display to flash the speed when a violation is detected. 2. The radar mounted inside of the display box detects approaching traffic only while ignoring traffic moving away from the antenna. It has a 12 degree beam width for precise lane selection. The radar can easily be removed for calibration or service. The radar is able to measure the speed of vehicles more than 1200 feet away. 3. The Speed Monitor Trailer folds down to under 40 inches in height for easy towing (no blind spot or crosswind problems). It sets up to a height of over 8 feet so that the speed display can be seen over the tops of other vehicles and get the attention of drivers further down the road. The trailer's display is tall enough to be placed behind a barrier for protection from oncoming traffic. The trailer can be keylocked in the up or down position for security and safety. 4. The trailer's folding rack is counterbalanced, requiring less than 40 pounds of force to raise it. Counterbalancing is superior to other techniques of reducing the force required to raise the trailer. Power assisted sign raisers can fail to retract when the battery charge is Iow, leaving the trailer in the upright position. Gas compression devices eventually leak and fail and require periodic maintenance, which the counterweight does not. 5. The Speed Monitor Trailer has four adjustable jacks, one in each comer, to accommodate full leveling of the trailer on a slanted roadside and offer superior stability during high wind conditions. All of the jacks fold up out of the way for transporting. 6. The charge state of the batteries is displayed in the speed display window, so that the user can tell if the trainer needs to be recharged without having to unlock the enclosures. This job can be performed by personnel who would not have access to the keys. The trailer also displays the communications connection to the radar for easy trouble shooting. 7. The Speed Monitor Trailer is painted with a durable powder coat, white paint over a zinc primer for superior graffiti-resistance and rust prevention. All wiring is concealed inside the trailer frame for additional protection. 8. The Speed Monitor Trailer has a shatterproof MR-10 LEXAN window for viewing the 18 inch Super Bright LED display. This prevents the breakage which can occur with safety glass windows. 9. The Speed Monitor Trailer is supplied with a 24"x30" speed limit sign with interchangeable numbers, to allow the posting of speed limits from 5 to 75 mph. The sign mounts on a bracket which is supplied with the trailer and mounts on top of the display box. The speed limit sign and bracket mount inside of the trailer enclosure for convenient storage when the trailer is not in use. 10. The Speed Monitor Trailer is optionally available with a Traffic Monitor Computer. The computer can be driven by the trailer's radar interface (speed information) or pneumatic hoses (speed, volume, 9ap, and class information). It can be used inside or independently of the trailer for before, during, and after trailer deployment studies. The analysis software is Windows-based and Y2K compliant. Technical assistance for questions regarding the traffic computer or analysis software is only a phone call away. About MPH I Contact I Radar - General information I Video I Links I Home MPH Industries, Inc. Owensboro, Kentucky · (888) 689-9222 · International (270) 685-6545 · Fax (270) 68,5-6288 info(~mphindustries.com · Copyright © 2001 MPH Industries, Inc. Web$ite designed and produced by On The Spot, jrimington(~creativedirector.com http://www.mphindustries.com/products_home/monitor_trailers2.html 11/13/2003 Sergeant dim Olson Carver Ceunty Sheriff's Office Chanhassen Office Direct: 952-227-1601 ..... Original Message ..... From: Chuck Remy [mailto:CremyGkustomsignals.com] Sent: Thursday, November 13, 2003 1:24 PM To: jolson@ci.chanhassen.mn.us Subject: SMART MODEL 1 THE SMART I STARTS AT $9745 COMPUTER PACKAGE... $3000 SIGN P~ACK... $90 SHIPPING... $872 THANKS Chuck Remy, Inside Sales Rep., cremy@kustomsignals.com Want to become a PREFERRED KUSTOMER? Visit our website at www.kustomsignals.com to sign up!