1b. Fee for Inhouse Engineering services 0 I 6
CITYOF
................
S: i $ CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
1 (612) 937 -1900 • FAX (612) 937 -5739 I(
r . ✓ AwA
1 MEMORANDUM r
TO: Don Ashworth, City Manager ;
I FROM: Charles Folch, City Engineer(141 _ /
II DATE: January 22, 1992
SUBJ: Establish Fee Schedule for In -House Engineering
1 Information Services and Private Development Surface
Water Management Program Review Services
In May of 1991, staff received notification from Carver County of
their newly established fee schedule for over - the -phone lot size
I and fax copy requests (see attachment). It is my understanding
that this fee schedule resulted from an increased demand for these
services for which associated staff time and reproduction costs
were reaching a significant ]revel.
I In discussing this matter with my staff, it is apparent that the
City Engineering Department receives a sizable number of these
I types of requests which require staff personnel time and
reproduction costs on the part of the City. Therefore, it would
seem appropriate for the City of Chanhassen to also establish a fee
I schedule similar to that of Carver County to recover costs that are
incurred in providing this service.
The following is a proposed fee schedule for Engineering
1 Information Services: "
1. Plats and Registered Land Surveys (RLS) -
1 A. 81/2x11 to 11x17 plat and RLS , w $2. 00 per page for a non -
certified copy.
1 B. Full -scale 22x34 non - certified plat or RLS, $5 per
copy.
1 2. Fax Copies - Flat charge of $5.00 plus the copy cost of the
copies.
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1 Don Ashworth
January 22, 1992
Page 2
/A P Lot Size Requests - Over the phone lot size requests will be
charged a flat fee of $2.00 per lot. When a phone request is
made the caller will be asked to provide the company's name
for billing purposes along with the individual's name
' requesting the lot size. At the end of the month each company
(or individual) will receive one invoice listing of all
requests made. If an individual wishes to visit City Hall to
1 acquire the information, the only costs incurred would be the
standard duplicating costs per page for copying services.
4. Lot Releases - Flat fee of $10.00 per lot.
Postage and mailing costs will also be billed. All requests for
any of the above services will be denied if all invoices are not
' paid in a timely manner.. I would propose that the Engineering
Department will keep track of all the information to the requests
and services provided during the month and submit a monthly
tabulation of billings to the Finance Department for invoicing.
Water Ouality Plan Review Fees, Planning Director
' Last year there was a significant revamping of developer fees that
was adopted by the City Council. At that time, the fee structure
that was adopted had a flat fee for each request, such as a
' variance or rezoning. We also added in fees for work completed by
the City Attorney relative to the filing of documents related to
the development. You may recall that in the past the city lost
' control over the official filing process of documents with the
county, and as a result, a number of conditions of development were
either missed or deliberately avoided. In having the City Attorney
responsible for this, we have start to end control over the entire
process. You agreed to have Roger's time billed on an hourly basis
to the particular applicant.
' Since that time, we have become more involved in water quality
improvement programs. As they have become developed, we have often
sought assistance from Bonestroo Engineering, the city's consultant
' on our water management program. They have provided highly useful
input into several projects. However, the time involved in
preparing their input is not covered by their on -going consulting
contract with the city, and is billed on an hourly basis. I do not
believe that this work, which is related to a specific development
request, should result in the entire Surface Water Utility Program
being billed, but rather would recommend that we be in a position
' to place these costs back on the particular development request.
Therefore, I am asking the City Council to approve a modification
in the fee structure that would allow staff to bill consultant time
' for surface water management issues on an hourly basis against the
project. If you agree, we will modify the fee schedule accordingly
Don Ashworth 11
January 22, 1992
Page 3 1
as well as our application form. We will attempt to make a 11 practice of getting a written estimate of the costs of the work,
plus the approval of the particular applicant prior to having the
work undertaken.
Recommendation
It is therefore recommended that the aforementioned fee schedule be
approved effective January 1, 1992.
ktm
Attachments: 1. Carver County letter dated May 17, 1991 from
Carl W. Hanson, Jr.
2. Memo from Dan Remer dated January 21, 1992. 1
c: Jean Meuwissen, Treasurer
Dan Remer, Engineering Technician
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Office of A\ A CARVER COUNTY COURTHOUSE
COUNTY RECORDER /REGISTRAR OF TITLES ! • . 600 EAST 4TH
I Carl W. (Kelly) Hanson Jr. j � P.O. BOX 157 4
Phone 448 -1205 /'N E S° CHASKA, MINNESOTA 55318
Fax 448.1206 COUNTY OF CA VEQ REcjval
MAY 201991
1 CI7 Y Ur L? 1A [VHASSEN
TO: All Customers
II FROM: Carl W. (Kelly) Hanson Jr., County Recorder
DATE: May 17, 1991
1 SUBJECT: Fees for Lot Size Requests and Fax Copies
I Please pass the following on to all members of your company or
firm. Effective June 1st fees for lot sizes requests and fax
1 copies will be as follows:
1. LOT SIZE REOUESTS: A $2.00 fee per lot will be charged
for phone requests on lot sizes. When a phone request
is made, you will be asked to provide the company's
name for billing purposes along with the individuals
name requesting the lot size. At the end of the month,
I each company (or individual) will receive one invoice
listing all requests made.
I 2. FAX COPIES: A flat $5.00 charge plus the copy cost of
the copies will be the new fee for fax copies. For
regular users and upon request, we will bill you once a
I month again listing each fax request. Otherwise
separate invoices will be mailed within 24 hours of the
fax.
I All requests for either of the above will be denied if all
invoice's are not paid in a timely manner.
I Should you have any questions, please call Debbie Bergstrom at
612 - 448 -1205.
II
I Affirmative Action/Equal OpporiunitJ' Employer
Printed on Reviled Paper
CITYOF
CHANHASSEN 1
` : 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739 1
MEMORANDUM
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TO: Charles Folch, City Engineer
FROM: Dan Reiner, Engineering Technician * '
DATE: January 21, 1992
1
SUBJ: Fees for Lot Size, Plats and Registered Land Surveys
I have put together the following fee schedule for the various I
items we handle through our office using Carver County's fee
schedule as a guide.
1
1. Plat and Registered Land Survey (RLS) copies:
$2.00 per page (81/2x11 to 11x17) for a non - certified xerox 1
portion of a plat or RLS
$5.00 per plat or RLS (22x34) for a scaled, non - certified copy
1
2. Lot Size Requests - A $2.00* fee per lot will be charged for
phone requests on lot sizes. When a phone request is made, 111 the caller will be asked to provide the company's name for
billing purposes along with the individual's name requesting
the lot size. At the end of the Month, each company (or I
individual) will receive one invoice listing all requests
made.
*I think this should be raised to :$5,00 to cover time and
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materials.
All requests for either of the above will be denied if all invoices
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are not paid in a timely manner.
If you have any comments or would like to discuss this further,
I please let me know.
ktm
Attachment: Carver County fee schedules.
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