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1c. 2014 Street Improvement Project: Approve Consultant Contract and Auth Preparation of Feasibility Study0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227,1125 Fax: 952.227.1110 Web Site wwadchanhassen.mn.us MEMORANDUM 0. TO: Paul Oehme, Director of Public Works /City Engineer FROM: Alyson Fauske, Assistant City Engineer "I 0�. DATE: June 10, 2013 SUBJ: 2014 Street Reconstruction Project No. 14 -01: Approve Consultant Contract; Authorize Preparation of Feasibility Study PROPOSED MOTION "The City Council is recommended to approve a consultant contract in the amount of $134,950 with SEH and authorize the preparation of a feasibility study for the 2014 Street Reconstruction Project, No. 14 -01. City Council approval requires a simple majority vote of the City Council present." DISCUSSION Staff is planning to discuss the proposed 2014 street reconstruction project with the Council at the June 10 work session. The Capital Improvement Program had planned for reconstructing the Minnewashta Shores area (north of Lake Minnewashta) and Kiowa Trail (south) next year. The streets in Minnewashta Shores and Kiowa Trail were selected using the City's Pavement Management Program and site investigations. Chanhassen is a Community for Life - 1(Z� 2014 Street Reconstruction Project June 10, 2013 Page 2 Minnewashta Shores The streets in this project area were constructed in 1971. With the exception of Barberry Circle, the streets were sealcoated in 1994 and 1999. The street conditions were surveyed in 2011 and the pavement condition indices (PCIs) are shown on the graphic below. A PCI of 100 represents a new street. Streets with a PCI below 45 typically indicate distresses that require a full reconstruction, therefore it is no longer cost effective to repair the streets with minor maintenance or perform a bituminous overlay. The street widths vary between 23' and 27' within 40' or 50' wide right of way. The streets are proposed to be reconstructed to the existing widths. GAEN&PUBLIC\_2014 PROJECTS \14-01 Strea Reconstruaion\approve consultant contract 06.10- 2013.docx 2014 Street Reconstruction Project June 10, 2013 Page 3 The watermain in this area is cast iron pipe and has five documented breaks, as shown on the graphic to the right. Staff proposes to replace the watermain with PVC watermain. All services would also be replaced. The sanitary sewer will be televised to determine its condition and if there is inflow /infiltration into the system. The project area is developed therefore there is minimal space to provide traditional storm water management, namely curb and gutter, storm sewer and treatment ponds. The Minnewashta Shores Home Owners Association (HOA) owns a property south/east of Cypress Drive, as indicated State Hwy 7 G � 2f C HOA Common Area on the graphic to the right. Staff has contacted the HOA and discussed opportunities for storm water management facilities within this common area. The HOA may be amenable to a project that would allow the area to remain open for recreational use. The City has contracted WSB Engineering to provide a preliminary storm water analysis of the area along with recommendations for storm water treatment. Staff is looking into several storm water treatment systems to help remove particulates and provide rate control before discharging into Lake Minnewashta. Optional treatment systems include an iron - enhanced sand filtration system, underground infiltration or rain garden system. Recommendations and estimated costs will be available in the future. This City has contacted the Minnehaha Watershed District to see if grant funds are available. There are overhead private utilities within the project area. The private utility companies will be notified of the proposed project and asked to provide an estimate to bury the utility. Should the neighborhood wish to pursue burying the private utilities, 100% of the cost will be assessed to the benefitting property owners. Kiowa Trail Kiowa Trail is a 21' wide street within a 60' wide right of way. This street was built in 1978 and sealcoated in 1992 and 1997. The 2012 pavement condition survey of Kiowa Trail revealed a PCI of 13, therefore a street reconstruction project is proposed. Kiowa Trail currently dead ends at Springfield Drive. In December, 2012 the residents of Kiowa Trail submitted a petition requesting that Kiowa Trail remain a dead end street. Section 7.4.3 of the 2020 Comprehensive Plan states: Back -to -back cul -de -sacs were installed at the north end of Kiowa Trail and the south end of Springfield Drive. The pavement for the northern cul -de -sac was G:\ENG\PUBL[C\_2014 PROJECTS \14-01 Street Reconstruction approve consultant contract 06- 10- 2013.docx 2014 Street Reconstruction Project June 10, 2013 Page 4 installed to the project property line. A breakaway barricade was installed to prohibit thru traffic. The cul -de -sacs were intended to be temporary until either area residents petition the City to open the connection or new Highway 212 is constructed. The construction of Highway 212 was completed in 2007. The portion of Highway 101 adjacent to Kiowa Trail is currently under construction and the street connection to the Springfield development via Springfield Drive is open to provide Kiowa Trail residents in order to provide access to the area during construction. c� il�� -_.. �9 /A s� y,7 07 - d,. N _W Q A f- m O Y qn Jg� j ° }i t �.r 1 D nt Trpr r�s ' V �7r4 4W Location of existing barricades Staff and the engineering consultant will work with the neighborhoods to help make the proposed permanent connection acceptable. One option staff is proposing to include in the project is the installation of a traffic calming island, as shown below. This option may address some of the residents' concerns for traffic speeding and cut through concerns. GrENG.PUBLIC 2014 PROJECTS, 14 -01 Street Reconstructionapprove consultant contract 06- 10- 2013.docx 2014 Street Reconstruction Project June 10, 2013 Page 5 X REMOVE PAVEMENT -Usti V V4 , LIEDIAN ISLAND s: i. � 1 F W Z GC t ffff4 f�f�f fft �fffff RE110`fE PAVEf`AENT - -_ REMOVE PAVEMENT i i MW k{ Kiowa Trail is a rural street section with no defined ditches. The street will need to be reconstructed to the current width due to the site constraints and the right of way width. Concrete curb and gutter is proposed to be incorporated in to the design. The storm water runoff from about the southern 1/3 of Kiowa Trail will be treated in a TH 101 pond currently be constructed. The north portion of the street runoff is proposed to be treated in a pond in Bandimere Park. Staff is also looking at other storm water treatment options if a pond in Bandimere Park is not feasible. The City has contacted the Riley- Purgatory -Bluff Creek Watershed District to see if grant funds are available. Sanitary sewer was installed in Kiowa Trail in 1977. The sanitary sewer will be televised to determine what sections need to be repaired or replaced. An eight inch public watermain is stubbed within Springfield Drive to the north. The Highway 101 reconstruction plans (Lyman Boulevard to Pioneer Trail) include the installation of a 12" trunk watermain within the Highway 101 corridor. The Highway 101 plans include the installation of an G:\ENG`.PUBLIC\, 2014 PROJECTS 14 -01 Street Reconstruction,approve consultant contract 06- 10- 2013.docx 2014 Street Reconstruction Project June 10, 2013 Page 6 8" public watermain stub to Kiowa Trail. Public 8" watermain is proposed to be installed with the 2014 Street Reconstruction project to provide public service to the residents along Kiowa Trail. The design will include a pressure reducing valve station. Water services would be stubbed to the property line. The cost of the watermain improvements will be 100% assessed to the benefiting property owners. Property owners can then connect to City water after going through the normal connection permit process. Project Financing Budgets for the proposed work have been included in the 2013 CIP. The budgets will need to be reviewed and updated based upon current construction cost estimates and after the feasibility report is drafted. Assessments will be based off the City's assessment practice of assessing 40% of the street improvements to the benefiting properties on a per lot basis. The assessments would be proposed for 10 years at a preliminary 6% interest rate. A consultation report will be drafted to help determine the final assessment amount. The cost to install the proposed watermain within Kiowa Trail would be assessed 100% to the benefitting property owners since this would be a new utility. This is consistent with the City's assessment practice. For example, properties within the 2007 Dogwood Road /Tanadoona Street and utility project were assessed for 100% of the cost of the sewer and water installation. The Engineering Department will host neighborhood meetings to answer resident questions about the proposed improvements and assessments. These meetings also give staff an opportunity to gather additional information about the area to help make the project successful. Engineering Services Consultant engineering services would be needed for the street project. The engineering services would include feasibility report preparation, final design and construction administrative services. Staff sent a request for proposals to three engineering companies: Kimley -Horn & Associates, SEH, and WSB & Associates. Proposals were received from all three consultants and are summarized below: G:\ENG\PUBLIC \_2014 PROJECTS \14 -01 Street Reconstruction \approve consultant contract 06- 10- 2013.docx SEH Kimley -Horn & Associates WSB & Associates Submitted prior to the deadline ✓ ✓ ✓ Proposal format ✓ ✓ ✓ Transmittal letter submitted ✓ ✓ ✓ Members of the consultant team identified ✓ ✓ ✓ G:\ENG\PUBLIC \_2014 PROJECTS \14 -01 Street Reconstruction \approve consultant contract 06- 10- 2013.docx 2014 Street Reconstruction Project June 10, 2013 Page 7 Understanding of the project ✓ ✓ ✓ Total Hours 1166 1091 877 Total Cost $134,950 $158,300 $158,582 The proposed SEH team has extensive street rehabilitation project experience in Crystal, Cottage Grove, Cannon Falls and Cambridge. Their work in Chanhassen and other communities has been satisfactory. The consultant contract will be a time and materials based work not to exceed amount. As with all engineering contracts, the consultant must submit periodic invoices that staff will review before processing. The consultant will be required to submit timesheets verifying the hours worked on the project and expense sheets. Staff will review the invoices and expense sheets for accuracy and conformance to the contract. A tentative schedule is as follows: Approve Consultant Contract June 10, 2013 Complete Soil Borings /Ground Penetrating Radar July /August, 2013 Complete Consultation Report Neighborhood Open House Accept Feasibility Report Hold Public Hearing Bid Opening Assessment Hearing Start Construction Construction Substantially Complete Attachments: Preliminary CIP pages Kiowa Trail petition Resolution G:\ENG\PUBLIC\ 2014 PROJECTS \14 -01 Street Reconstruction \approve consultant contract 06- 10- 2013.docx August, 2013 September, 2013 October, 2013 November, 2013 March, 2014 April, 2014 June, 2014 August, 2014 Capital Improvement Program 2013 thru 2017 City of Chanhassen, MN Project # ST -012 Project name Annual Street Improvement Program Department Street Improvements Contact PaulOehme Type Improvement Useful Life Unassigned Category Streets/Highways Account #1 601 xxxx -4751 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost. $17,845,000 Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows.the following neighborhood areas: 2013 - Greenwood Shores, Melody Hill neighborhoods, Horseshoe Curve, Indian Hill Road, Sandy Hook Road neighborhood, Rice Marsh Lake trail loop extension 2014 - Dartmouth Drive, Cypress Drive and Kiowa Trail b: 2015 - Carver Beach area , hes Mar Drive, Lone Cedar, Saddlebrook Pass neighborhood 3v MSA - Park Road, Park Court and Park Drive y 2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewashta Woods Drive MSA - Kerber Blvd 2017 - Flamingo Drive area and 96th Street MSA - Lake Drive i. Justification .. The City uses a Pavement Management System to monitor the' condition of the City streets. While proper preventative maintenance extends the •__ life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective. Rehabilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project and scope of work. Prior Expenditures 2013 2014 2015 2016 2017 Total 6,400,000 Construction 1,895,000 1,400,000 3,150,000 2,500,000 2,5001000 11,445,000 ,Total Total 1,M.m 1,400,000 3,150,000 2,500,000 2,500,000 11,445,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total 400,000 Assessment/Revolving Assess 1,895,000 1,400,000 1,850,000 1,500,000 11500,000 8,145,000 ... otal MSA 1,300,000 110001000 1,000.000 3,300,000 Total 1,895,000 1,400,000 3,150,000 2,500,000 2,500,000 11,445,000 Impactl0ther ✓ct may decrease maintenance costs. 2013 thru 2017 Department Sanitary Sewerlmi>rovemer►ts program pital improvement ToePaulOehme Type llnprovement ty of Chanhassen, IAN Useful Life Unassigned >ject # $5-414 Category utilities lacement Priority da oject rtamc Sanitary Sewer Rep Account #3 Aceount a 70170254751 Account #4 0 000 Tow Projeet Cost: $1,34 Account #2 t )escription �Wer lines in conjunction with the reconOII of the City scree eplacement or rehabilitation 0f existing sanitary s to select streets for rehabilitation in an effort to realise cost savings by ypstjitCation utilities in the proces The City considers the condition of the existing consolidating them projects - 2017 Total 2013 2014 2015 216000 �,� 790,000 prior Expenditures 300 000 75.000 40,000 780,000 75,000 75,0 300.000 550,000 Construction 75,0 �'� Total Total Total 2015 2016 2017 790,- 2013 2014 40,000 Funding Sources 000 75,000 4t1,000 790,000 Prior 75.000 75.000 550,000 Sewer Utility Fund Total 75,000 300,E Total Budget Im act/Oth� Budg P This project will decrease maintenance cow 88 Capital Improvement Program City of Chanhassen, MN Project # W-024 Project Name Watermain Replacement Sys Account #1 700-7025-4751 Account #2 ment of existing water main lines for street rehabilitation projects. 2013 &u 2017 Account #3 Account #4 Department Water System improvements Contact Paul Oehme Type Improvement Useful Life Unassigned Category Utilities Priority n1a Total Project Cost: $3,275,000 coordination with the reconstruction of the City street projects or minor fixes of water Justification The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by 'consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing t i City. project in the Ci Prior Expenditures 2013 2014 2015 2016 2017 Total Construction 175,000 700,000 125,000 700,000 75,000 1,775,000 Total Total 175,000 700,000 125M 700,000 75,000 1,775,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total Water Utift Fund 175,000 700,000 125,000 700,000 75,000 1,775,000 Total Total 175,000 700,000 125i000 700,000 751000 1,775,000 Budget Impact(Other These projects will decrease maintenance costs. I� Capital Improvement Program 2013 rhm 2017 City of Chanhassen, MN Project # SWMP -019 Project Name Street Improvement Projects - Storm Water Mgmt Account #1 720 - 7025 -4751 Account #3 Account #2 Account #4 Department Surface Water Management Contact PaulOehme Type improvement Useful IAfe Unassigned Category SWMP Priority n/a Description Total Project Cost: $1,350,000 An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects .mdertaken by the engineering and public works departments. Justification Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects. Prior Expenditures 2013 2014 2015 2016 2017 Total 850,000 Construction 50,000 200,000 50,000 200,000 500,000 Total Total 50,000 200,000 50,000 200,000 500,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total 850,000 Surface Water Utility Fund 50,000 200,000 50,000 200,000 500,000 Total Total 50.E 2DOM 50,E 2DOM 500,000 Budget Impact/Other [nventory, inspection and maintenance of new infrastructure will be required. Citywide. No map 106 Paul Oehme Director of Public Works 7700 Market Blvd. Chanhassen, MN 55317 RE: Petition for Kiowa Trail / Highway 101 Improvements Dear Paul: Enclosed you will find a Petition signed by 100% of the homes on Kiowa Trail. As stated on this Petition, we as homeowners want to make the city aware that we unanimously prefer to keep Kiowa Trail a dead end street. We understand the need to open the street up into the Springfield neighborhood during construction of Hwy 101. With that, we continue to ask that once the construction is complete, Kiowa Trail is permanently made a dead end street and appropriate signage and barrios be placed on the street. If you have any questions regarding this Petition or are uncertain of the wishes of the Kiowa community, please contact me at your earliest convenience. Sincerel amie Heilicher 9280 Kiowa Trail Resident since 1986 763 -544- 7600 x206 CITY OF CHANHASSEN PECEUV1E® DEC 1 2 2012 '6.. - -.s Petition Kiowa Trail — Chanhassen Minnesota — Carver County Highway 101 Improvements — Kiowa Trail through Street The following homeowners on Kiowa Trail have signed this petition to make their preferences known regarding the future of Kiowa Trail. As development of the area and the expansion of Highway 101 continue to increase traffic in our area, we see the need to notify the city planners that we collectively do not want to see Kiowa Trail become a through street to the Springfield Neighborhood. We envision a significant increase in traffic on our street would change the neighborhood we have come to enjoy. Not only the width of the street, but the elevation changes would create dangerous site lines from driveways as increased speeds and traffic would ultimately be realized. Address: q,91,90 k(OW p- RA-t L-, Owner(s): Signature(: Address: Owner(s): Address: f�5/0 K l O WW f V L- Owner(s): � J�� r� el/ J/LL d �tz Signature(s): Page 1 of 6 f 8 Address: Owner(s): Signature( w I q qftt, tw Address: 't209'1 K OW1q I—R A <L.. Owner(s): F—c-6orv► (vri c t4�e, _ ! ),� o r►? �� Signature(s): Address: qj (�� t 1 �r,4 Owner(s): Signature(; Address: Owner(s): Signature(. qa si << DwQ . Via; Address: �at5 j �;b tj cr /,Cc; Owner(s): Signature(s): Page 2 of 6 Address: Owner(s): J �"� c Jam- l� - •1� �� t� Signature(s): ` Address: `7 f1-25 �3 E 7-- Owner(s): �- Signature(s): ter' Address: q 2- 4--'l 0 va & T ,-- Owner(s): Signature(s): 2SZ-I C�- .S%�Oi'l� �--�- �-- S�D� -✓ Address: Owner(s): Signature(s): �a Ys K1 •�u"-J,�'' ,� S'�c"�2.`f—`Z.o1oe�FS of Address: 1-m,3 e(fim, Owner(s): /,/ Nz A )a L4 I j Signature(s): )2ne4� Page 3 of 6 Address: Signature(s): Address: Owner(s): D C d c Signature(s): Address: �l r Gui Owner(s): Signature(s): rat rw5 Address: k y —i -, Owner(s): Signature(s): Address: q3 � 0 K O wo, 1 r' - Owner(s): Signature(, Page 4 of 1 Address: Owner(s) Signature Address: T)$I K*Vnc 9 tow 1 Owner(s): Signature(, Address: Owner(s) Signature(s): Address: Owner(s): Signature(s): Address: Owner(s): Signature(s): Address: Page 5 of 6 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: June 10, 2013 RESOLUTION NO: 2013- MOTION BY: SECONDED BY: APPROVE CONSULTANT CONTRACT; AUTHORIZE PREPARATION OF FEASIBILITY STUDY FOR THE 2014 STREET IMPROVEMENT PROJECT NO. 14-01 WHEREAS, the areas for improvements in 2014 are as follows: Minnewashta Shores Area Arbor Lane Barberry Circle Cypress Drive Dartmouth Drive Shore Drive Kiowa Trail (south) NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby authorize preparation of a feasibility study for the 2014 Street Improvement Project and approve consultant work order with SEH in the amount of $134,950 for engineering services related to the project. Passed and adopted by the Chanhassen City Council this 10tt' day of June, 2013. ATTEST: Todd Gerhardt, City Manager Thomas A. Furlong, Mayor YES NO ABSENT