1d. TH 101 Project 12-06 Amend Consultant ContractCITY OF
CNANHASSEN
7700 Market Boulevard
PC Box 147
Chanhassen, MN 55317
Administration
Phone: 952, 227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952 227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.2271110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952 227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 9522271130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.2271300
Fax: 952.227.1310
Senior Center
Phone: 952.2271125
Fax: 952.227.1110
MEMORANDUM
TO: Todd Gerhardt, City Manager D
FROM: Paul Oehme, Dir. of Public Works /City Engineer I '
DATE: June 10, 2013 6 �
SUBJ: TH 101 (Lyman to Pioneer) Project No. 12 -06: Amend Consultant
Contract with Kimley -Horn and Associates for Final Design
1d,
PROPOSED MOTION
"The City Council approves additional fees for Final Design Services with Kimley-
Horn and Associates, Inc. in the amount of $61,000 for the TH 101 (Lyman to
Pioneer) Improvement Project No. 12 -06."
City Council approval requires a simple majority vote of those present.
BACKGROUND
On March 12, 2012, the City Council approved a final design contract with
Kimley -Horn and Associates.
On April 23, 2012, the City Council approved a funding agreement with the
Minnesota Department of Transportation (MnDOT) for design and right -of -way
acquisition (Agreement No. 00789).
On November 13, 2012, the City Council approved a resolution to advance State
Aid funds for this project. These funds will be paid back with State turnback
funds.
On February 25, 2013, the City Council approved a construction agreement and
State funding agreement, Contract 403091, with the State of Minnesota.
On April 22, 2013, the City Council approved a construction contract and State of
Minnesota funding agreement for the project.
Web Site Kimley -Horn and Associates, Inc. has requested additional fees for extra final
www.ci.chanhassen.rdmus design services for the TH 101 project. The items requested were either outside
of the original scope of services or involved extra work that MnDOT requested
through the review and plan approval process.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Todd Gerhardt
TH 101 Improvement Project 12 -06
June 10, 2013
Page 2
ADDITIONAL CONSULTANT FEES REQUESTED
Additional Design for Utility Coordination
Building Demolition
! Construction Phase Plan
Additional Property Owner Right -of -way Coordination
MnDOT Detour Plan
Pond Design Alternatives
Additional Federal Aid Review Design Time
Reimbursable Expenses
Total Estimated Cost
$ 4,500
$ 3,000
$ 9,000
$ 20,000
$ 2,000
$ 4,500
$ 14,500
$ 3,500
$61,000
All items are state highway turnback design - related items so State funds are
proposed to fund the additional requested costs. The construction contract
amount with Eureka Construction is $7,434,402. The total final design service
with the additional fee request is about 10% of the construction contract. Industry
standards are typically between 8 % -10% of the engineering contracts for these
types of projects.
The current schedule for the project is as follows:
• Substantial Construction Completion November, 2013
• Final Completion September 12, 2014
ATTACHMENT
1. CIP Sheet
gleng \public\ 2012 . projects \12 -06 th 101 (lyman blvd to pioneer tri) improvements \061013 bkgd add f design fees.doc
D
I
Capital Improvement Program 2013 thru 2017
City of Chanhassen, MN
Project # ST-028
Project Name TH 101 Improvements - Lyman Blvd to Pioneer Trail
11lCVUOr RI
Amount #2
Amount #3
Account #4
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life
Category Streets/Highways
Priority a/a
..., .F . .. I Total Project Cost: $11,950000
s project ms proposed to make improvements on TH 101 from Lyman Blvd [o Pioneer Tract. The improvements are proposed to improve safel
bility and to plan for future growth in the region. The project is consistent with the 2007 101 corridor seeping study. Federal and state funds
Proposed to be used to pay for most of the improvements. The City will need to pay for extension of watennain consistent with the 2030
rprehensive plan, some storm sewer improvements, a portion of the corridor landscaping and sanitary sewer extension stub.
improve safety and mobility on 7T1 101. The project also plans for growth of the community south of Lyman Blvd.
Expenditures 2013 2014 2015 2016 2017 Total
Construction 11,950000
11,950,000
Total 11,950,000 11,950,000
Funding Sources
2013 2014
2015 2016 2017 Total
AssessmenVRevolving Assess
75,000
MSA
250,000 -
75,000
Other Agency Contribution
10,000,000
2 50,000
Park Dedication Fund
25,000
101800,000
Sewer Utility Fund
75000
25,000
Surface Water Utility Fund
25,000
75,000
Water Utility Fund
70DD00
25,000
700,000
Total
71,950,000
11,950,000
101