1. Organizational items i
C ITYOF
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1 r 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612)937-1900* FAX(612)937-5739
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MEMORANDUM
II TO: Mayor and City Council
FROM: Don Ashworth, City Manager
I DATE: January 14, 1991
I SUBJ: Organizational Items:
a. Rules of Procedure
I b. Official Newspaper
c. Official Depository
d. City Attorney
e. Bond Consultant
I f. Acting Mayor
g. Weed Inspector
h. Fire Chief
I i. Health Officer
j. City Auditors
k. Council Appt. to the Board of Adjustments & Appeals
II a. Rules of Procedure: Attached please find a copy of the
Council's existing Rules of Procedure. The only change made to
this document is in Section 1.01 and reflects changes in the 1991
II meeting schedule.
On December 10, 1990, the City Council established the 1991
I meeting schedule. Attached is a copy for your files.
b. Official Newspaper: Attached please find a request from
both the Chanhassen Villager as well as the Sailor for designation
II as the official newspaper for the City.
Please note that the City Attorney has stated that as the Villager
I is the only newspaper that does maintain a "known office of issue"
in the City, they must be selected as the official newspaper.
II c. Official Depository: Designation of the Chanhassen Bank
is recommended. The City has maintained a good working
relationship with the Bank.
II It should be noted that the official depository designation
represents the City's designation of the institution whereat all
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Mayor and City Council
January 14, 1991
Page 2
receipts are deposited /checks drawn upon /other banking business
transacted.
The City has maintained a policy of investing in other institutions
recognized under state statute for investment purposes. In
addition to the institution meeting qualifications of statutes,
only certain types of investments can be made through these
' institutions, i.e. CDs properly collateralized, federal
obligations, recognized REPOs, etc. It is simply sound fiscal
management to ensure that we maintain the highest yield possible on
these types of transactions. The actual resolution passed by the
City Council will contain wordage recognizing the City's intent to
maximize investment earnings through competitive bids - assuming
such is approved by the Council.
' d. City Attorney. It is the recommendation of this office
that the firm of Campbell, Knutson, Scott and Fuchs be reappointed
as City Attorney.
e. Bond Consultant. This office would recommend reappointing
Springsted as the Bond Consultant for the City.
f. Acting Mayor. Rules of Procedure (Section 1.08) requires
the City Council to name an Acting Mayor during the disability or
absence of the Mayor. There are no state or local laws governing
the designation, i.e. nomination may occur by any member of the
Council or by the Mayor. A 3 /5ths majority vote is required. This
is solely a Council decision, hence no recommendation is being
made.
g. Weed Inspector. Under state law, the Mayor is officially
the Weed Inspector for the City. I would recommend that the Public
Safety Director be appointed the Deputy Weed Inspector.
h. Fire Chief: The Fire Chief's position is a two year term.
Dale Gregory is beginning the second year of his current term in
office. Attached is a memo from Scott Harr outlining all Fire
' Department officers that were elected this year.
i. Health Officer. Dr. McCollum has stated his willingness
to accept redesignation as the City's Health Officer. I would
recommend such appointment. The position pays $1.00 per year.
j. City Auditors. This office would recommend that the firm
of Deloitte & Touche be redesignated as the City Auditors. The
1989 selection process which designated Deloitte & Touche as the
City Auditors called for this selection for a three year period of
' time. Deloitte & Touche did an excellent job on the 1989 audit and
are currently working on the 1990 audit.
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Mayor and City Council
January 14, 1991
Page 3
k. Appointment to the Board of Adjustments and Appeals: Jay
Johnson was the Council's representative to the Board of
Adjustments and Appeals and Mayor Chmiel served as his alternate.
The Council needs to appoint a new representative and an alternate
at this time.
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City of Chanhassen
Carver and Hennepin Counties, Minnesota
DATE: RESOLUTION NO:
MOTION BY: SECONDED BY:
' A RESOLUTION ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT
OF CITY COUNCIL BUSINESS
r The following rules of procedure shall govern the conduct of City
Council business:
' SECTION 1. MEETINGS.
1.01. Regular Meetings. The City Council shall hold regular
meetings on the second and fourth Mondays of each month at 7:30
p.m., provided that when the day fixed for any regular meeting
falls on a day designated by law as a legal holiday, such meeting
' shall be held at the same hour on the next succeeding Monday not a
holiday. However, in May and November the Council shall meet on
the first and third Mondays; and in December the Council will have
only -one meeting which will be on the second Monday, December 9th.
1.02. Special Meetings. Special meetings of the Council may
be called by the Mayor or by any two members of the Council in
writing filed with the City Manager. At least one day before the
meeting, the Manager shall notify each member of the time, place
and the purpose of the meeting by causing written notice thereof to
' be delivered to them personally if he /she can be found, or, if
he /she cannot be found, by leaving a copy at the home of the member
with some person of suitable age and discretion. Special meetings
may be held without prior written notice when all Council members
are present at the meeting or consent thereto in writing. Such
consent shall be filed with the City Manager prior to the beginning
of the meeting. Any special meeting attended by all the Council
members shall be a valid meeting for the transaction of any
business that may come before the meeting.
' 1.03. Place. All meetings shall be held in the Council
Chambers of Chanhassen City Hall unless there is a published or
posted notice designating another location.
' 1.04. Presiding Officers. The Mayor shall preside at all
meetings of the Council. In the absence of the Mayor, the Acting
Mayor shall preside. In the absence of both, the Council members
shall elect one of their number as temporary chairman to so
preside.
1.05. Ouorum. Three members of the Council shall constitute
a quorum for the transaction of business of the Council, but a
smaller number may adjourn from time to time.
1.06. Order of Business. At the hour appointed for meeting,
the members shall be called to order by the Mayor, or in his
absence by the Acting Mayor, or in the absence of both by the City
Manager. In the absence of the City Manager, the Mayor shall
appoint a Secretary pro tem, as the case may be, shall call the
roll, note the absentees and announce whether a quorum is present.
If a quorum is present, the Council shall proceed to business which
shall be conducted in the following order:
1. Call to Order (Pledge of Allegiance) 1
2. Roll Call
3. Approval of Agenda
4. Consent Agenda
5. Visitor Presentations
6. Public Hearings
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7. Award of Bids
8. Unfinished Business
9. New Business
10. Council Presentations
11. Administrative Presentations
12. Adjournment
1.07. Consent Agenda. Items of routine, or primarily
administrative in nature, shall be presented by the City Manager as
a part of the consent agenda. All items so submitted shall have
one clearly understandable recommended action so that all items may
be voted upon as a group without discussion. The Mayor shall ask
if there is anyone present, written correspondence received, or any
Council member wishing to discuss any item prior to calling for a
vote approving the consent agenda. Any items requiring discussion
shall be removed from the consent agenda and shall become the first
item on the agenda unless a Council member requests that it be
heard earlier, i.e. if the question is short or persons are in
attendance who are affected by the decision. If the action
proposed to be taken involves a citizen(s) not in attendance,
action shall be tabled to allow notification of the Council's
intent to discuss the proposed action.
1.08. Curfew. No additional agenda items shall be discussed
after 11:30 p.m. No meetings shall continue past 12:00 midnight.
Meetings adjourned under this policy shall be continued to a time
specified by the Council. The continued meeting will start at the
point on the agenda where the adjournment occurred. 1
1.09. First Regular. At the first regular Council meeting in
January of each year, the Council shall (1) designate the
depository of City funds, (2) designate the official newspaper, (3)
choose an Acting Mayor from the membership of the Council who shall
perform the duties of the Mayor during the disability or absence of
the Mayor, and (4) review the Rules of Procedure of the City
Council and make any necessary changes.
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SECTION 2. AGENDA FOR REGULAR MEETING.
2.01. Filing Deadline. All matters to be submitted to the
Council shall be filed with the City Manager's office not later
than 10:00 a.m. on the Thursday ten days prior to the. Council
meeting at which consideration is desired. In unusual
circumstances and when the matter does not require investigation,
an item may be accepted after said deadline upon the approval of
' the City Manager or Mayor.
2.02. Maintenance of Agenda. No item of business shall be
I considered for action by the Council which does not appear on the
agenda for the meeting, except that an item of urgent business
which requires immediate action and is so determined by a majority
of the Council may be considered by the Council whether or not
' there is a full membership present. The Council will hear all
responsible citizen petitions, requests and statements; however,
such items which do not specifically appear on the agenda shall be
1 deferred to a future meeting for more careful consideration and
study if Council action, other than filing, is required or
requested.
The Mayor and each Council member shall be provided with a
copy of the agenda, minutes of the previous meeting, and any other
reports and information pertinent to the agenda at least ninety -six
hours prior to each regular Council meeting. Exceptions may occur
during holiday weeks.
No matter may be submitted for Council action by any
administrative official, department head or employee unless it has
first been presented to the City Manager or Mayor for inclusion on
' the agenda. The City Manager and Mayor shall establish the agenda
for each regular and special meeting.
SECTION 3. MINUTES.
3.01. Record of Council Meetings. The City Manager or the
Manager's designee or secretary pro tem, shall keep a record of all
Council meetings.
3.02. Reading of Minutes. Unless a reading of the minutes of
a Council meeting is requested by a member of the Council, such
minutes may be approved without reading on the consent agenda if
each member has previously been provided with a copy.
3.03. Amendment of Minutes. The Council may, by motion
carried by majority vote of all it's members, amend the minutes.
Such amending motion shall become a part of the minutes of the
meeting at which the amendment was made.
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SECTION 4. DUTIES OF THE PRESIDING OFFICER.
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The presiding officer shall preserve strict order and decorum
at all meetings of the Council. He /she shall state every question
coming before the Council, announce the decision of the Council on
all subjects and decide all questions of order, subject to an '-
appeal to the Council, in which event a majority vote of the
Council shall govern and conclusively determine such questions of
order. He /she may vote on all questions, and on a roll call vote
determine the order in which votes are cast.
The presiding officer shall normally use the following
procedure on all agenda items which such pertains:
1. State the question coming before the Council.
2. Request a summation of the Manager's report (where such
has been presented in writing to the Council).
3. Request a report from advisory boards and commissions
when said item has been referred to such.
4. Recognize citizens desiring to speak on said item. 1
5. Recognize Council members desiring to speak, maintain
order and decorum on items of discussion, and generally
provide leadership for the Council to ensure timely and
efficient decisions on each item.
6. Announce the Council decision.
SECTION 5. RULES OF DEBATE. 1
5.01. Participation by Presiding Officer. The Mayor or other
presiding officer may move, second and debate from the chair,
subject only to such limitations of debate as are by the rules
imposed on all members and shall not be deprived of any of the
rights and privileges of a Council member by reason of his acting
as the presiding officer. 1
5.02. 'Recognition by the Chair. Every member desiring to
speak shall address the chair and upon recognition by the presiding
officer, shall confine him /herself to the question under debate
avoiding all personalities and indecorous language.
5.03. Speaking Privileges. A member, once recognized, shall '
not be interrupted when speaking unless it be to call him /her to
order or to vote on a motion to close a debate, or as herein
otherwise provided. If a member, while speaking, be called to ,
order, he /she shall cease speaking until the question of order is
determined and if in order he /she shall be permitted to proceed.
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• 5.04. Reconsideration. A motion to reconsider any action
taken by the Council may be made at any time following original
action. A motion to reconsider must be made by a member of the
Council who voted with the prevailing side. Should a motion to
reconsider fail, an additional request for reconsideration cannot
occur for a period of six months following the date of the first
motion for reconsideration. If a motion to reconsider is passed,
then parties entitled to notice shall be notified and action shall
' be taken at the next regular meeting following passage of the
motion to reconsider. Should the City Council determine that other
parties are not likely to be affected by an item presented for
' reconsideration, the City Council may, at it's discretion, act on
the original action the same evening as the Council votes on
reconsideration.
5.05. Statements for the Record. A Council member may
request, through the presiding officer, the privilege of having an
abstract of his /her statement on any subject under consideration by
the Council, of the reason for his /her dissent from or support of
any action of the Council, entered in the minutes. Such a request
may be made at the time of said action or consideration or at the
time of the adoption of said minutes. Unless the council, by
motion, objects, such statements shall be entered in the minutes.
SECTION 6. ADDRESSING THE COUNCIL.
6.01. Permission. Any person desiring to address the Council
shall first secure the permission of the presiding officer.
' 6.02. Procedure. Each person addressing the Council shall,
if requested by the presiding officer, give his /her name and
' address in an audible tone for the records, and unless further time
is granted by the presiding officer, shall limit his /her address to
five minutes, except at a public hearing when the limit shall be
ten minutes. All remarks should be addressed to the Council as a
' body and not to any member. No person other than the Council and
the person having the floor, shall be permitted to enter into any
discussion, either directly or through a member of the Council,
without the permission of the presiding officer. No question shall,
be asked a Council member or any member of the administrative staff
except through the presiding officer.
SECTION 7. GENERAL RULES OF ORDER.
Robert's Rules of Order Revised and Robert's Parliamentary Law
shall be accepted as an authority on parliamentary practice on
matters not specifically covered and in case of a conflict these
rules shall govern.
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SECTION 8. VOTING.
Unless a member of the Council states that he is not voting, '
his silence shall be recorded as an affirmative vote. In
determining whether the motion has passed by the required number of
affirmative votes, a Council member who orally elects not to vote
shall be considered as having voted against the motion in the
tallying of the votes, and his election not to vote shall be duly
noted in the minutes as an abstention.
SECTION 9. DECORUM AND ITS ENFORCEMENT.
The Council members, while the Council is in session, must 1
preserve order and decorum, and a member shall neither by
conversation or otherwise, delay or interrupt the proceedings or
the peace of the Council, nor disturb any member while speaking or
refuse to obey the orders of the Council or it's presiding officer,
except as otherwise herein provided.
SECTION 10. ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS.
10.01. Introduction of Matters for Action. Ordinances,
resolutions and other matters or subjects requiring action by the
Council shall be introduced and sponsored by a member of the
Council, except that the City Manager or City Attorney may present
ordinances, resolutions and other matters or subjects to the
Council.
10.02. Passage of Ordinances, Resolutions and Motions. Every
ordinance and resolution shall be presented in writing and read in
full at a Council meeting; provided, however, that the reading of
an ordinance or resolution may be dispensed with by unanimous 11 consent or when passed on the consent agenda. Upon the vote on
ordinances, resolutions and motions, the ayes and nays shall be
recorded unless the vote is declared unanimous. Upon the request
of any member of the Council, the vote shall be by roll call of all
members of the Council as provided under the section "Duties of the
Presiding Officer" in this resolution. A majority vote of all
members of the Council shall be required for the passage of all
ordinances, motions and resolutions except as otherwise provided by
state law or city ordinance.
10.03. Readings of Ordinances. Every ordinance other than '
emergency ordinances shall have two public readings as provided in
Subsection 10.02 of this section, and at least seven days shall
elapse between the first reading or waiver thereof and the second '
reading or waiver thereof.
10.04. Emergency Ordinances. An emergency ordinance is an '
ordinance necessary for the immediate preservation of the public
peace, health, morals, safety or welfare in which the emergency is
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defined and declared, passed by a vote of at least four members of
the Council, as recorded by ayes and nays.
10.05. Contents of Minutes. All ordinances and resolutions
shall be filed with the Manager and made a part of the minutes.
Reports, petitions and correspondence shall be filed with the
Manager and made a part of the minutes by reference.
10.06. Ordinances, Resolutions and Motions:
1. An ordinance shall be required for: all legislation
regulating or governing people or property and which
provides a penalty for its violation; all permanent rules
of the organization and operation of the Council; all
actions required by statute to be in ordinance form. The
City Attorney shall be consulted should there be a
question as to whether the action posed by the Council
requires an ordinance format.
2. Resolutions: Resolutions shall normally be adopted for
actions of a temporary, routine or administrative nature.
' 3. Motions: Motions shall be adopted on issues of
parliamentary procedure or to introduce items of
business, i.e. ordinances, resolutions, etc.
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SECTION 11. CONDUCT OF CITY EMPLOYEES.
' 11.01. City Manager. The City Manager may take part in the
discussion of the City Council and may recommend to the Council
such measures as he /she may deem necessary for the welfare of the
people and efficient administration of the affairs of the City.
He /she shall have all the rights, powers and duties prescribed by
city ordinance in regard thereto, however, it is recognized that
the City Council is the policy making body for the city and the
I/ City Manager shall confine his /her discussions at the Council
meetings to statements of fact, recommendations based on his /her
knowledge and experience and explanations of the reasons for the
same and any matters pertaining to administration.
11.02. City Attorney. The City Attorney may not take part in
' the discussions of the City Council except to answer questions
directed to him, comment on matters involving legal issues or
procedures of the City, and to present factual material to the
Council.
' 11.03. Other City Employees. No city employee other than the
City Manager or City Attorney shall enter into discussions of the
City Council except to answer questions directed to such employee,
or to present factual information. The above regulations of city
employees shall not be construed to limit the appearance before the
' City Council of any city employee when such appearance is made as
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a taxpayer or member of the public, for or against some particular
issue under discussion by the Council when such employee has an
interest in the outcome thereof.
11.04. Grievance Committee. The Council shall sit as a
Grievance Committee. Any employee may appear before the committee
to discuss anything the employee wishes to discuss.
SECTION 12. WAIVER. ,
By 4 /5ths vote of all Council members, these rules may be
waived.
SECTION 13. ADJOURNMENT.
A motion to adjourn shall always be in order and decided ,
without debate.
SECTION 14. MISCELLANEOUS. 1
Section, subsection and paragraph headings used herein are not
part of this ordinance and shall not be used or considered in
determining the proper meaning, purpose or intention hereof.
SECTION 15. SEVERABILITY.
If any court of competent jurisdiction shall adjudge any
provision of this ordinance to be invalid, such judgement shall not
affect any other provisions of this ordinance not specifically
included in said judgement.
SECTION 16. EFFECTIVE DATE.
The "City Council Rules of Procedure" shall be adopted by the
City Council each year. Such rules shall act as the format and
control activities for the ensuing year. As such, the following
are hereby incorporated as a part of this resolution:
1. The "Rules of Procedure" as adopted each year shall be
maintained by the City Council in such a manner as to
accurately reflect the procedures in effect for each
year; and
2. The effective date for each years "Rules of Procedure"
shall be in full force and effect from and after it's
passage. Publication shall not be required so long as
such rules are available for inspection and the general
public is notified as so such availability; and
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CITY OF CHANHASSEN
1991 MEETING SCHEDULE
1 City Council Meetings: All meetings begin at 7:30 p.m. and are
held in the City Council Chambers.
111 January 14, 1991 July 8, 1991
January 28, 1991 July 22, 1991
1 February 11, 1991 August 12, 1991
February 25, 1991 August 26, 1991
March 11, 1991 September 9, 1991
March 25, 1991 September 23, 1991
April 8, 1991 October 14, 1991
April 22, 1991 October 28, 1991
May 6, 1991 November 4, 1991
May 20, 1991 November 18, 1991
June 10, 1991 December 9, 1991
June 24, 1991
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Planning Commission Meetings: All meetings begin at 7 :30 p.m.
and are held in the City Council Chambers.
January 2, 1991 July 17, 1991
January 16, 1991 August 7, 1991
' February 6, 1991 August 21, 1991
February 20, 1991 September 4, 1991
March 6, 1991 September 18, 1991
1 March 20, 1991
April 3, 1991 October 2, 1991
October 16, 1991
April 17, 1991 November 6, 1991
May 1, 1991 November 1, 1989
May 15, 1991 December 4, 1991
June 5, 1991
June 19, 1991
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Park and Recreation Commission Meetings: All meetings begin at
1 7:30 p.m. and are held in the City Council Chambers.
January 22, 1991 July 23, 1991
February 26, 1991 August 27, 1991
March 26, 1991 September 24, 1991
April 23, 1991 October 22, 1991
May 21, 1991 November 26, 1991
June 25, 1991 December 10, 1991
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• Passed and adopted by the Chanhassen City Council this
day of , 1990. 1
ATTEST:
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Don Ashworth, City Clerk /Manager Donald J. Chmiel, Mayor 1
YES NO ABSENT
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Housing and Redevelopment Authority Meetings: All meetings begin
at 7:30 p.m. and are held in the City Council Chambers.
January 17, 1991 July 18, 1991
February 21, 1991 August 15, 1991
March 21, 1991 September 19, 1991
April 18, 1991 October 17, 1991
May 16, 1991 November 21, 1991
June 20, 1991 December 19, 1991
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Public Safety Commission Meetings: All meetings begin at 7:00
p.m. and are held in the Courtyard Conference Room at City Hall.
January 10, 1991
February 14, 1991
- March 14, 1991
April 11, 1991
May 9, 1991
June 13, 1991
July 11, 1991
August 8, 1991
September 12, 1991
October 10, 1991
November 14, 1991
December 12, 1991
Recycling Committee: All meetings begin at 7:00 p.m. and are held
in the Coutyard Conference Room at City Hall.
1 January 8, 1991 July 9, 1991
February 12, 1991 August 13, 1991
March 12, 1991 September 10, 1991
April 9, 1991 October 8, 1991
May 14, 1991 November 12, 1991
June 11, 1991 December 10, 1991
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CITY OF CHANHASSEN
1991 MEETING SCHEDULE
All meetings are held at 7 :30 p.m. in the City Council Chambers unless otherwise
noted.
January, 1991 1
2 Planning Commission Meeting
8 Recycling Commission Meeting 7 :00 p.m. (Courtyard Conference Room)
10 Public Safety Commission Meeting, 7:00 p.m.(Courtyard Conference Room)
14 City Council Meeting
16 Planning Commission Meeting
17 Housing and Redevelopment Authority Meeting
22 _Park and Recreation Commission Meeting
28 City Council Meeting
February, 1991 1
6 Planning Commission Meeting
11 City Council Meeting
12 Recycling Commission Meeting, 7 :00 p.m. (Courtyard Conference Room)
14 Public Safety Commission Meeting, 7 :00 p.m. (Courtyard Conference Room)
20 Planning Commission Meeting
21 Housing and Redevelopment Authority ,
25 City Council Meeting
26 Park and Recreation Commission
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March, 1989
6 Planning Commission Meeting '
11 City Council Meeting
12 Recycling Commission Meeting, 7:00 p.m. (Courtyard Conference Roam)
14 Public Safety Commission Meeting, 7 :00 p.m. (Courtyard Conference Room) '
29 Planning Commission Meeting
21 Housing and Redevelopment Authority Meeting
25 City Council Meeting
26 Park and Recreation Commission Meeting
April, 1989 1
3 Planning Commission Meeting
8 City Council Meeting
9 Recycling Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
11 Public Safety Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
17 Planning Commission Meeting
18 Housing and Redevelopment Authority Meeting
22 City Council Meeting
23 Park and Recreation Commission Meeting
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11 May, 1991
1 Planning Commission Meeting
6 City Council Meeting
9 Public Safety Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
14 Recycling Commission Meeting, 7 :00 p.m. (Courtyard Conference Room)
' 15 Planning Commission Meeting
16 Housing and Redevelopment Authority
20 City Council Meeting
21 Park and Recreation Commission Meeting
June, 1991
5 Planning Commission Meeting
10 City Council Meeting
11 Recycling Commission Meeting, 7:00 p.m. (Courtyard Conference Roam)
13 Public Safety Commission Meeting, 7 :00 p.m. (Courtyard Conference Room)
19 Planning Commission Meeting
20 Housing and Redevelopment Authority Meeting
24 City Council Meeting
25 Park and Recreation Commission Meeting
July, 1991
8 City Council Meeting
9 Recycling Commission Meeting, 7 :00 p.m. (Courtyard Conference Room)
11 Public Safety Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
17 Planning Commission Meeting
18 Housing and Redevelopment Authority
22 City Council Meeting
23 Park and Recreation Commission Meeting
August, 1991
11 7 Planning Commission Meeting
8 Public Safety Commission Meeting, 7 :00 p.m. (Courtyard Conference Room)
12 City Council Meeting
13 Recycling Commission Meeting, 7 :00 p.m. (Courtyard Conference Room)
15 Housing and Redevelopment Authority Meeting
21 Planning Commission Meeting
26 City Council Meeting
27 Park and Recreation Commission Meeting
September, 1991
r 4 Planning Commission Meeting
9 City Council Meeting
10 Recycling Commission Meeting, 7 :00 p.m (Courtyard Conference Roam)
' 1 2 Public Safety Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
18 Planning Commission Meeting
19 Housing and Redevelopment Authority Meeting
23 City Council Meeting
24 Park and Recreation Meeting
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October, ' 1991 11
2 Planning Commission Meeting
8 Recycling Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
10 Public Safety Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
14 City Council Meeting
16 Planning Commission Meeting
17 Housing and Redevelopment Authority Meeting
22 Park and Recreation Commission
28 City Council Meeting 1
November, 1991 '
4 City Council Meeting
6 Planning Commission Meeting
12 Recycling Commission Meeting, 7 :00 p.m. (Courtyard Conference Room) 1
14 Public Safety Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
18 City,Council Meeting
21 Housing and Redevelopment Authority Meeting
26 Park and Recreation Commission Meeting
December, 1991 1
4 Planning Commission Meeting
6 City Council Meeting
10 Park and Recreation Commission Meeting
10 Recycling Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
12 Public Safety Commission Meeting, 7:00 p.m. (Courtyard Conference Room)
19 Housing and Redevelopment Authority Meeting
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Southwest Suburban Publishing
327 MARSCHALL ROAD, SHAKOPEE, MN 55379 - PO Box 8 - (612)445 -3333 r 1
6 1990
December 20, 1990
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' Mr. Don Ashworth
City of Chanhassen
Chanhassen, MN, 55317
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1 Dear Mr. Ashworth,
Please consider our request for appointment of the Chanhassen Villager as official
1 newspaper for the City of Chanhassen during 1991.
Enclosed you will find a guide outlining our procedures and rates, as well as a copy of
' the form sent to the Secretary of State certifying our renewed status of being qualified
to carry your legal notices.
1 Thank you for the opportunity to be of service to you in the past. We hope you will
see fit to continue that relationship in the coming year.
1
1 Sinc= el
St. Rolfsrud
General Manager
1 SR:tl
enclosure
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1 CHASKA HERALD - EDEN PRAIRIE NEWS - SHAKOPEE VALLEY NEWS
JORDAN INDEPENDENT - PRIOR LAKE AMERICAN - THE MINT - CHANHASSEN VILLAGER
AFTER OCTOBER 1, 1990 AND ON OR
BEFORE DECEMBER 31, 1990 TO REGISTER
FOR THE ENTIRE 1991 CALENDAR YEAR
APPLICATION FOR THE 1991 LEGAL NEWSPAPER STATUS
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CHANHASSEN VILLAGER
NAME OF NEWSPAPER _
MAILING ADDRESS P.O. BOX 99, CHANHASSEN, MINNESOTA 55317 _ 1
ADDRESS OF KNOWN OFFICE OF ISSUE (this item must be a complete street name and
number or Rural Route plus Box /Fire number)527 W. 78th Street, Chanhassen, MN
55317
County Carver
PHONE 934 1
I have attached the following documents pursuant to M.S. 331A.02, Subd. 1, and
certify that I meet all of the qualifications of a legal newspaper under the
statute:
1. X A published copy of the U.S. Post Office 2nd Class Statement of
Ownership and Circulation; OR, a published copy of the Statement of
Ownership and Circulation verified by a recognized independent
circulation auditing agency.
2. X A filing fee of $25.00, made payable to the Secretary of State.
* *NOTE: You must comply with 1 and 2 above, and the Publisher
must sign below.
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Signature of Publisher 11
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AUTHORIZATION TO SERVE AS A LEGAL NEWSPAPER IN MINNESOTA
I Joan Anderson Growe, Secretary of State do hereby certify that the above
listed publication has met the filing requirements of a legal newspaper for
the year 1991 and may act as such for the period of time they shall fulfill
the requirements set fourth in M.S. 331A.02 Subd., 1.
c)f n )
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This authorization is effective January 1, 1991 Joan Anderson Growe
or the date stamped below, whichever is later.
STATE OF MINNESOTA 1
DEPARTMENT OF STATE
FILED
2EC 0 1990 Q
g gi : 1
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INFORMATION FOR GOVERNMENTAL BODIES AND
INDIVIDUALS USING THE LEGAL NOTICES
SECTION OF THE CHANHASSEN VILLAGER
Deadlines:
Notices to be published must be received in the office of the Chanhassen Villager by noon on Friday preced-
ing each publication date. This deadline must be observed to ensure accurate and timely publication of
important notices.
Affidavits:
One sworn affidavit of publication will be provided, upon request, without charge for each legal notice.
Additional affidavits are available at $3.50 each. Additional dippings are available for $1.00 each.
Late Fee:
Urgent legal notices which do not arrive at the Chanhassen Villager office before the specified deadline may
be accepted, at the publisher's discretion, but will have a late fee or surcharge of 25 percent added for special
1 handling.
Publication Requirements:
Most specifications for legal notice publication, including the number of times a notice is to run, are set forth
by statute. Interpretation of the statutes is the responsibility of the customer and its legal counsel, not the
publisher. Guidelines for governmental bodies, prepared by the Minnesota Newspaper Association, are
available upon request.
Kill Fee:
Publication of scheduled notices may be stopped, depending on how far the printing process has advanced.
' If a legal notice is killed before the initial publication date, the customer may still be liable for a special
typesetting fee, not to exceed 30 percent of the cost of the published notice. The customer must pay on a pro
data basis, for that part of a series of publications that have been completed before interruption by the
1 customer.
Errors:
Publisher assumes no responsibility for errors in typesetting or scheduling of legal notices. In all cases,
publisher's liability shall be limited to a "make good" of a defective notice if it can be demonstrated that the
error was made by the publisher and that as a result of the error the legal notice was rendered invalid.
1 Rates:
Effective January 1, 1985, the Minnesota State Legislature authorized legal newspapers to charge for legal
notices in the same manner in which they charge their best commercial display classified customers. That
means that legal notices are billed by the column inch, not by the "legal line." The law also restricts rate
increases exceeding 10 percent per annum.
CHANHASSEN VILLAGER RATE INFORMATION
Lowest classified rate paid by commercial users $7.12 per column inch
Legal advertising, first insertion $5.84 per column inch
Legal advertising, subsequent insertions $3.80 per column inch
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MINNESOTA SUBURBAN PUBLICATIONS
Post Publications and Minnesota Suburban Newspapers
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19 December 1990
City Council
City of Chanhassen
690 Coultor Street
Chanhassen, MN
55317
Dear Council Members:
We would appreciate your designation of the Chanhassen Sailor and
Excelsior Shorewood Sailor to be your official newspaper for the
1991 year. i
Our company prides itself on home delivery of quality weekly
newspapers that are timely and informative. By designating us to
publish your public notices, we can best serve the residents of
your city.
The new rate structure for legals effective January 1, 1991 will
be:
1 column width
$ .62 per line - first insertion
$ .34 per line - second insertion
2 column width
$1.24 per line - first insertion
$ .68 per line - second insertion
Includes notarized affidavits on each of your publications.
All legal notices should reach this office by Thursday noon
preceding our Wednesday publications. Please direct your
publications to the attention of Meridel Hedblom, Legal
Publications, MSN, 7831 East Bush Lake Road, Bloomington, MN
55439. Our fax number is 896 -4818.
We appreciate being considered as the official newspaper for the 1
ensuing year and look forward to a mutually beneficial working
relation ip.
Since el
G o P_ n- RECEIVED 1
General anager DEC 2 0 1990
GP : kt
_CITY OF t-i,i UASSEN'
New Hope Office: 8801 Bass Lake Road, New Hope, MN 55428 Phone: (612) 536 - t r
Bloomington Office: 7831 East Bush Lake Road, Bloomington, MN 55439 Phone (612) 896 -4700
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,EASY PLACE} /'
CHANFIASSEN
BANK
January - 7, 1991
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1 The Honorable Donald Chmiel, Mayor
and Members of the City Council
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
1 Dear Mayor and Council Members:
The State Bank of Chanhassen was favored by the City Council to function as the
1 Official Depository for the City of Chanhassen for 1990.
We are requesting that the City Council give consideration to the naming of our Bank
as the Official Depository of funds for the year 1991.
Our ongoing aim is to provide the best service possible to our customers. We have
worked closely with the City staff this past year to ensure that we are meeting current
needs and anticipating future needs. In July of 1990 the Bank introduced a new payroll
feature that allows city employees to have their bi- weekly payroll automatically deposited
to their personal checking or savings account. Currently 40 city employees are taking
advantage of this service.
We thank you for your past business and we again are pleased to compliment the City
Staff for their cooperation and the professional manner in which they conduct business.
We would be happy to attend the January Council meeting when our depository request
is reviewed and answer any questions that may arise.
From all of us at State Bank of Chanhassen, we wish you all the very best in 1991.
' Respectfully,
1
1 Kevin P. McShane
President
1 KPM/ jln
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1 600 West 78th Street . Chanhassen, MN 55317. (612) 937 -BANK
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I -4 ‘ . - . .
CITYOF
V I „-- ,
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
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(612) 937 -1900 • FAX (612) 937 -5739
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MEMORANDUM
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TO: Don Ashworth, City Manager II Scott Harr, Public Safety Director ,�
DATE: January 8, 1991 1
SUBJ: Fire Department Elections
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On Monday, December 3, 1990, the Chanhassen Fire Department
voted on the positions of First Assistant Chief and Secretary.
Jim McMahon was re- elected for two more years for the position -
of First Assistant Chief, and Firefighter Ron Payne was elected
to post of Secretary for the next two years. II Chief Dale Gregory was re- elected Chief in December of 1989 for
the years 1990 and 1991.
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