The URL can be used to link to this page

5a & b. Valvoline Instant Oil Preliminary Plat & CUP CITY OF SAw6 PC DATE: 2/6/91 ■ \ � ' CUANHAEI? CC DATE: 2/25/91 II DIY ■..1-. CASE #: 91-1 SUB By: Olsen/v I - I STAFF REPORT i PROPOSAL: Preliminary Plat to Subdivide 35,956 Square Feet into One Lot of 20,300 square feet and Two Outlots 10,000 and Ii 5,626 Square Feet QSite Plan Review for Valvoline Rapid Oil Change Facility IV LOCATION: The lot directly east of the Gary Brown's Car Wash, South of West 79th Street (Lot 1, Block 1, Gateway First IAddition - once platted) APPLICANT: Brad Johnson Valvoline Instant Oil Change 11 Q Lotus Realty 3041 4th Avenue So. Minneapolis, MN 55408 II , I PRESENT ZONING: BH, Highway Business District IACREAGE: 35,956 square feet IDENSITY: ADJACENT ZONING AND I LAND USE: N - Railroad S - BH; Amoco Station E BH; Hanus Building Q , W - BH; Brown Car Wash • WATER AND SEWER: The site has sewer and water. w I .Fmm.... PHYSICAL CHARACTER. : The site is currently a vacant lot with no (f� vegetative cover. II 2000 LAND USE PLAN: Commercial II E if s / \ V , obUO I �(-r fir•-L1 ,, ,.� `fi` 1\,......„�� : ' o _A . Nam, �=`� ---—- 6700 Eio 7 !i. .F7 .0 Ja "A Tip--Ik..,,\----- --K, \AV( • RD ��•, szi..r `•u-'� _6800 Va I\ 4jI"�. L (77"I/S r`, 6900 vvra,vailliki i 1 Gateway First Addition/ Valvoline Instant Oil February 6, 1991 Page 2 PROPOSAL/SUMMARY The applicants are requesting approvals related to the construction of a 1,238 square foot Rapid Oil Change facility. The requests include approval of a plat that will subdivide the property to create a site for the oil change facility and a site plan approval request for the facility itself. The subdivision request will create a lot for the Rapid Oil Change ' facility and two outlots. Staff is concerned that the outlots would become remnant parcels with no clear and definable use and that they are in violation of a subdivision requirement. It is the applicant's stated intent to sell these outlots to adjoining parcels, including Gary Brown's Car Wash to the west and the Hanus Building to the east. Staff would have preferred to include all of these parcels in a common plat so that the transference could take place concurrently, however, the applicant declined to do so. To ensure that remnant parcels are not created with no clear use, staff is proposing that a requirement be established that would require the concurrent transference of these outlots to the adjoining parcels and their combination with those parcels into single tax lots as a condition of final plat approval. , The site will gain access from 79th Street. West 79th Street is presently a cul-de-sac that does not meet current city design standards and which may be required to be extended to the east in the future to serve additional development. Staff has worked with the applicant and the HRA to develop a proposal that will have the road upgraded using tax increment generated by a development. The road upgrading will include traffic safety and maintenance improvements as well as landscaping, that would replace an area between the street and the railway tracks that is currently used to store junk vehicles. The site plan itself is reasonably well developed. The building is not particularly attractive but is functional. Staff has worked with the applicants to provide an acceptable level of landscaping with the goal of improving site attractiveness and reducing direct views of stacked vehicles or of the garage doors. Parking provisions are acceptable, however, staff does have a concern with traffic flow on the site and is proposing that traffic be routed in the reverse direction then has been proposed on the plans. It is our belief that this circulation pattern reduces turning conflicts at 79th Street, provides a greater stacking area and would eliminate any potential for car stacking out on the boulevard. Site utilities are available at the property with the exception of storm .sewer. The storm sewer would be extended to the property with the street improvements that are anticipated. I r ' Gateway First Addition/ Valvoline Instant Oil February 6, 1991 Page 3 There is one minor variance associated with this proposal. The lot ' that would be created for the Rapid Oil facility has a 3 foot variance for lot depth. This is essentially an existing situation but since the depth is not being altered by the proposal, but the variance results from the placement of the Valvoline facility on the underlying parcel. Staff views this variance as minor and is recommending that it be approved. Staff is recommending that the site plan and preliminary plat be approved with the 3 foot variance for lot depth subject to appropriate conditions. PRELIMINARY PLAT ' The applicant, Brad Johnson, is proposing to subdivide 35, 956 square feet into one lot of 20, 300 square feet and two outlots of 10, 000 and 5, 626 square feet. The applicant is proposing to create Lot 1, Block 1, so that it can be sold to Valvoline Instant Oil ' Change for the location of a Rapid Oil Change facility. When staff first discussed platting the property with Brad Johnson, 11 he indicated that he was proposing to create two remnant outlots which he claimed will be combined with adjoining properties to the east and west. These include Brown's Car Wash to the west and the ' Hanus Building site to the east. According to the applicant, the land would be used to allow for the ultimate expansion or relocation of Brown's Car Wash and will be used to provide an improved parking lot for the Hanus Building. Staff requested the ' applicant to plat all of the affected properties at this time to guarantee that the outlots are combined with the adjoining properties. Staff explained to the applicant that the subdivision ordinance does not allow the creation of remnant pieces and both Outlot A and B as proposed with the preliminary plat do not meet the requirements for a buildable lot in the BH District and could not be created. The applicant has insisted upon creating the two outlots stating that he is working with the adjoining property owners to have them purchase the remnant pieces but needs to move ahead for the Valvoline site. The Zoning Ordinance defines an outlot as unbuildable until it is replatted. Therefore, the lots could not be developed until they are replatted and combined with adjacent parcels. There is always the possibility that the outlots will go tax forfeit or that they could be sold to some unknowing person who would then feel they have the right to develop the outlot. Since the applicant is not including the other affected parcels in the plat, staff is proposing that a condition be added ' to approval of the final plat concurrent with the filing of the final plat. This would require that Outlots A and B be merged into the property titles of the adjoining parcels and that they are combined into single tax parcels with them. Under current 1 r Gateway First Addition/ Valvoline Instant Oil February 6, 1991 Page 4 administrative procedures, this transference will be overseen by the City Attorney. All documentation required for the transference and cooperation of the adjoining property owners is the responsibility of the applicant. Staff is proposing this condition to ensure that the lots are actually combined with the adjacent parcels and that the city is not put in the position of having to negotiate with property owners to possibly force them into purchasing property they may not want. ' The proposed Lot 1, Block 1, for the location of Rapid Instant Oil Change facility contains 20,300 square feet which meets the minimum requirement of 20, 000 square feet for the BH District. The lot maintains the required lot frontage of 100 feet. The BH District requires a lot depth of 150 feet and the proposed lot has a mean lot depth of 147 feet. Therefore, a variance is required to the lot depth requirement. Since the lot is an existing situation with existing lots on both the north and south side of it, it is not possible for additional lot depth to be provided. The proposed plat is providing the required 10 foot front and rear drainage and If utility easements and 5 foot drainage and utility easements on the side lot lines. The plat should also provide 5 foot side yard drainage utility easements along the easterly lot line of Outlot A and the westerly lot line of Outlot B to provide necessary side yard easements for when the adjacent properties are combined. Staff has had an opportunity to analyze the 79th Street cul-de-sac , relative to Mr. Johnson's proposal last summer to redevelop the property. You may recall that at that time he was proposing to relocate Brown's Car Wash onto a new site and to construct a Hardee's Restaurant. In conjunction with the Downtown Traffic Study, Strgar, Roscoe and Faush provided an analysis of 79th Street. It was their conclusion that significant improvements would be required to maintain traffic safety. West 79th Street was built to an old standard and does not have the required width. There is no storm sewer in the street for adjoining properties to connect. There is also no stacking distance for cars waiting to make a right turn out of 79th Street that are forced to stop due to the proximity of the adjoining train tracks. In discussions with Mr. Johnson, we made it clear that even though the intensity of development that is currently being envisioned is not as high as with the earlier redevelopment proposal, we nevertheless believe that improvements to 79th Street are reasonable. I Under the subdivision approval process, the city has the right to require improvements to local streets which serve the property. 11 Normally this would entail either private construction with ultimate acceptance of the improvements by the city or public construction with costs financed through assessments. As Mr. Johnson does not own all of the lands abutting West 79th Street, he 1 II II Gateway First Addition/ Valvoline Instant Oil February 6, 1991 I Page 5 is requesting that the improvements be made as a public improvement I project. Todd Gerhardt, the Assistant City Manager, has provided a letter indicating that the HRA is willing to work with Mr. Johnson on this program (Attachment #1) . I Staff had Gary Ehret from BRW provide an analysis of what the improvements may cost. Two alternative scenarios were developed. .. The first assumes that a significant reconstruction of 79th Street I is required due to a need to accommodate high intensity development that may occur. The second includes a lower scale construction project which is predicated upon a lower intensity of development. Mr. Johnson is currently in negotiations with the HRA to sell Iseveral parcels of ground located east of the Hanus Building to the HRA. We are comfortable that if these parcels are acquired, the HRA would anticipate either no development in this area or very low II intensity development uses. The lower scale range of improvements include resurfacing of the street since it was damaged by the Hanus Trucking operation, inclusion of storm sewer to serve area II properties, addition of a right turn lane at the Great Plains Boulevard intersection, street lighting and extensive landscaping improvements in the area located between 79th Street and the railway tracks that has recently been a dumping ground for wrecked IIvehicles for Hanus Company Trucks. As a condition of site plan approval, the applicant must petition I and receive Council approval of having these improvements completed as a public improvement (429) project. ICOMPLIANCE WITH ORDINANCE - BH DISTRICT Lot Frontage Depth Easements Area IOrdinance 20, 000 100' 150' 10' front/rear 5' sides IProposed Lot 1 20, 300 140' *147' 10' front/rear I5' sides ' Outlot A 10,000 **Not a buildable lot 10' front/rear 78 ' 129 ' No side easements Iprovided Outlot B 5,626 **Not a buildable lot 10' front/rear I 35' 165' No side easements provided * Variance required ** Unbuildable lots II II I • Gateway First Addition/ 11 Valvoline Instant Oil February 6, 1991 Page 6 There is no need for land dedication to satisfy park dedication requirements on this site. Cash in lieu of land dedication will be required at the time building permits are requested. SITE PLAN REVIEW ' Valvoline Instant Oil Change is proposing to construct a 1,238 square foot Rapid Oil Change Facility on Lot 1, Block 1, Gateway First Addition. The Zoning Ordinance permits automobile servicing with an enclosed structure designed for the purpose where fuel is not dispensed as a permitted use in the BH District. The Rapid Oil facility changes oil in automobiles in a timely manner that allows customers to drive up and wait in their car for their turn. The oil change is done as the customer waits and cars are never left by customers to be picked up at a later time. Since the facility is more of a drive-through service then a typical service station, more emphasis was placed on a stacking area for cars then parking stalls. Essentially the only people using the parking stalls would be the employees. The building is proposed to be located in the southeast corner of the site with the building oriented at an angle facing northeast and southwest. The parking and vehicular area is located at the sides and front area of the lot. The BH District requires a 25 foot front yard setback for both building and parking and a 20 foot rear yard setback for both building and parking. There are no minimum setbacks for off street parking when it abuts, without being separated by a street, another off street parking area. The proposed stacking area is within 5 feet of the easterly lot line and is technically serving as a parking area. Since the property directly to the east is also used as a parking area to the Hanus facility, the side yard setback is not required. Staff did request ' that the applicant maintain some separation for the required landscaping along the side lot line and to maintain a clear space for the 5 foot side yard easements. The applicant is proposing a dumpster and enclosure located within the front yard setback. Staff would not allow such a structure to be within the 25 foot setback and is requiring it to be removed onto another location of the site where it meets the required setbacks. I PARKING AND CIRCULATION The Zoning Ordinance requires 4 parking spaces plus 2 parking ' spaces for each service stall for automobile service stations. The applicants are providing a total of 5 parking stalls. The applicant has stated that the type of service they provide does not allow or require customers to park their cars and leave them or to park and enter to arrange for the oil change. The customers instead just drive up and stay in their car until they enter the I 1 IGateway First Addition/ Valvoline Instant Oil II February 6, 1991 Page 7 building. Therefore, the total of 8 parking stalls is not I necessary for the proposed site improvement. Rather the applicant feels that more emphasis is necessary for the stacking area where the cars will actually be parked while waiting. The applicant is II providing a stacking area for 7 cars and 5 parking stalls for 3 employees and 2 customers. Staff is comfortable with the number of parking stalls that are being provided and does not feel that a- ' total of 8 parking stalls are necessary to be located on the site. Staff has worked with the applicant as far as circulation on the I site. The original site plan proposed two access points onto West 79th Street. Since there is the possibility of future intensification of the surrounding property and West 79th Street II possibly being extended to the east, staff recommended that the site only use one access point and remove the second one. The new site plan proposes to maintain the access point on the easterly side of the lot and to replace the westerly access point with a I berm. The circulation of the site requires the cars to move in a clockwise direction. Staff sees this clockwise circulation as resulting in the potential for traffic conflicts (Attachment #2) . I First, cars that are entering the site from the right hand lane must cross over in front of any cars leaving the site to enter the stacking area, and vice versa, any cars leaving the site are I required to cross over in front of any car entering the site. The second potential conflict is if the stacking area should ever go beyond 7 cars, traffic entering the site will block the area for cars leaving the site and could even possibly back up into the I street. Staff has recommended to the applicant that they reverse the flow to a counter clockwise motion (Attachment #3) . By reversing the flow, the applicant also has a much larger area for I stacking of cars so that there would never be the possibility that cars would be parked off site. LANDSCAPING IThe applicant is providing a 4 foot berm in the northwest corner of the site with the placement of 4 Mugo Pines. The applicant II originally had the Mugo Pines going around the dumpster enclosure. Since staff is requiring the dumpster to be relocated, staff is recommending that the Mugo Pines be placed on the berm to provide 11 the required landscaping on the berm. The applicant is also providing small shrubs along the southeast and southwest corner of the site to help landscape some of the building and vehicular area. Staff is requesting that continuous landscaping be provided along Ithe whole southerly line by adding landscaping in between the two areas proposed for shrubbery. Four Flowering Crab, 2 Junipers and 1 Austrian Pine are being provided along the easterly and westerly IIlot line. All deciduous trees have to be a minimum of 211 inch II Gateway First Addition/ ' Valvoline Instant Oil February 6, 1991 Page 8 caliper at the time of planting and coniferous trees must be a minimum of 6 feet in height at time of planting. The planting schedule should be changed to reflect these sizes. In working with the applicant, staff has had the landscaping increased from the first proposed site plan. Although there are still some areas lacking landscaping, such as the northwest side of the building, the proposed landscaping does meet the minimum requirements of the • ordinance. Financial guarantees for landscaping improvements are required at the time building permits are requested. LIGHTING AND SIGNAGE The applicant is providing one light pole with two downcast lamp boxes located adjacent to the parking stalls. Additional lighting will be added to the street as part of the street improvement project by the city. The applicant is proposing one pylon sign located at the southeast corner of the site, an entry and exit sign located at the access point and one wall sign. The proposed pylon sign is just over 54 square feet in area which meets the requirement of a maximum of 64 square feet. The pylon sign cannot be more than 20 feet in height. The on-premise directional signs are permitted by ordinance. The directional signs cannot exceed 4 square feet in area and cannot exceed a height of 5 feet from the ground. The site is permitted only one wall sign not to exceed 15% of the wall area. Signage on the red backlit barrel as part of the building will not be permitted in addition to the one wall sign. ARCHITECTURE The building is constructed of plain and rock faced concrete block with two aluminum overhead doors. An architectural feature consistent with all Rapid Oil Change facilities is a red back lit barrel located along two sides of the building. On first review of the building plans, staff considered requiring an elevated roof line to improve the look of the building. After review of the surrounding facilities which include the Amoco Station, Gary Brown's Car Wash and the Hanus facility, it was felt that the proposed building is consistent with the surrounding existing structures. We also believe that the backlit barrel tends to provide some visual relief. Screening of roof top mechanical equipment is required. Screening should be provided by elevated parapets or by screens constructed of materials compatible with the building. Exterior wood slat fences are not acceptable. GRADING The proposed applicant will be grading almost all of the site. 11 Existing and proposed contours have been provided for the site itself, however, the applicant should provide existing off site I 1 Gateway First Addition/ Valvoline Instant Oil February 6, 1991 ' Page 9 contours for all areas within 100 feet of the property line including 79th Street. The applicant shall also coordinate the boundary site grades with 79th Street in order to establish a compatible grade match. DRAINAGE Drainage for the site is proposed to be accommodated by directing ' the majority of the site runoff to a single catch basin located in the northern portion of the site. The drainage from the site will then be taken from the site via a storm sewer within West 79th Street. The storm sewer must be extended from TH 101/Great Plains Boulevard to the site along the south side of the existing W. 79th Street to accommodate the improvement of the site. The applicant shall coordinate and provide detailed information of the storm ' sewer connection to the proposed storm sewer along 79th Street. Some refinement of the site drainage scheme will need to be performed particularly near the driveway access to ensure that the flow is directed towards the private catch basin and not onto the public street through the access point. Runoff calculations prepared by a professional engineer and a contributing drainage area map is also required. UTILITIES ' Sanitary sewer service is proposed to be required from the existing trunk sanitary sewer running parallel to the south property line. Existing sewer elevations and service connection elevations are ' required. Water service is proposed to be acquired by connecting into an existing service stub located in the northeast corner of the site. ' STREETS AND DRIVE AISLES West 79th Street is a paved surface with curb and gutter extending ' approximately 300 feet east of Great Plains Boulevard and terminating in a cul-de-sac. As mentioned previously, the site plan proposal will require the extension of storm sewer from TH 101/Great Plains Boulevard which will likely disturb a portion of the street. As a part of this site plan development, it is also recommended that street improvements be made in the form of a right turn lane at the intersection of TH 101 and a complete bituminous overlay to improve the serviceability of the street. The consulting engineer from BRW has investigated this improvement project consisting of the construction of the right turn lane, bituminous overlay and storm sewer. As part of these street improvements, it is also recommended that street lighting and landscaping be added along 79th Street. The applicant will be 1 II Gateway First Addition/ I Valvoline Instant Oil February 6, 1991 Page 10 1 required to install a city standard concrete driveway apron at the entrance. II The site plan shows an entrance near the northeast corner of the site with a clockwise vehicular circulation pattern through the site. Due to potential turning conflicts and minimal stacking II provided with the design submitted, it is recommended that the vehicular circulation be changed to provide for a counter clockwise directional movement. This would eliminate potential turning II conflicts and provide substantially more stacking capacity for the site. Parking Building Impervious Building I Setback Setback Surface Height Ordinance 25' Front 25' Front 65% 2. story I 20' Rear 20' Rear 10' Sides 10' Sides 0 If adjacent II parking area Proposed N- 37 ' E- 5' N- 77 ' E- 25 ' 56% 1 story II y S- 20' W- 5' S- 22 ' W- 62 ' Trash enclosure is 15 from front yard setback which requires a II variance. Staff is recommending relocationrof the trash enclosure. PLANNING COMMISSION ACTION I On February 6, 1991, the Planning Commission unanimously recommended approval of the preliminary plat for Gateway First II Addition with a 3 foot variance to the lot depth requirement and subject to the following conditions: 1. Outlots A and B shall be merged into the property titles of II the adjoining parcels and that such outlots shall be combined with such adjoining parcels into single tax parcels concurrent II with recording the final plat. The applicant is responsible for providing the City Attorney with all documentation and agreements required to complete the transaction. 2. Five foot drainage and utility easements shall be provided II along the easterly lot line of Outlot A and the westerly lot line of Outlot B. II 1 11 Gateway First Addition/ Valvoline .Instant Oil February 6, 1991 Page 11 3. Applicants shall agree to petition for public improvements and such must be approved by the City Council as a valid 429 1 project. 4. Cash in lieu of park land dedication shall be required at the time of building permit issuance. ' 5. The sale of the two lots behind the Hanus Building and of the parcel containing 79th Street to the HRA shall be concluded prior to final plat approval. 11 6. The applicant shall enter into an agreement with the City HRA g Y which will ensure the timely construction of improvements to ' West 79th Street. 7. Appropriate language shall be recorded against Outlots A and B to prohibit storage of automobiles and other refuse, except upon appropriate City review and permit process. ' The Commission also unanimously recommended approval of the site plan review for the Valvoline Instant Oil Change facility as shown on the site plan dated January 15, 1991, with the following conditions: 1. Relocation of the trash receptacle and enclosure to where it meets the required setback. ' 2. The applicant shall present to the City Council revisions to the plan guiding internal traffic including signage, curb cuts, center islands, stripes, etc. 3 . All deciduous trees to meet a 2k inch caliper and coniferous trees must be a minimum of 6 feet in height at time of I planting. The financial guarantees for landscaping improvements shall be required at time of building permit issuance. The applicant shall meet with staff for their approval regarding landscaping on the north and south side of the site. 4. The applicant shall be permitted one pylon sign not to exceed ' 64 square feet in area and 20 feet in height, not more than 4 directional signs not to exceed 4 square feet in area and 5 feet in height, and one wall sign not to exceed 15% of the wall area. Any lettering or symbols on the backlit barrel will be considered wall signage. 5. All roof top equipment shall be screened. Screening shall be provided by elevated parapets or by screens constructed with materials compatible with the building. Exterior wood slat fences are not acceptable. I I Gateway First Addition/ Valvoline Instant Oil February 6, 1991 Page 12 6. The applicant shall provide existing off site contours for all areas within 100 feet of the property line including 79th Street. The applicant shall also coordinate the boundary site grades with 79th Street in order to establish a compatible grade match. ' 7. The applicant shall coordinate and provide detailed information of the storm sewer connection to the proposed storm sewer along 79th Street. Refinement of the site drainage scheme will need to be performed, particularly near the driveway access to ensure- that the flow is directed towards the private catch basin. Runoff calculations prepared by a professional engineer and a contributing drainage area map is required. 8. Existing sewer elevations and service elevation connections 1 are required. 9. The applicant shall be required to install a city standard ' concrete apron at the driveway entrance. 10. There shall be no outside storage. ' The Planning Commission did not feel it necessary to redirect traffic on this site to reduce traffic conflicts for vehicles leaving and entering the site. Instead they changed condition #2 to state that the applicant shall present to the City Council revisions to the plan guiding internal traffic including signage, curb cuts, center islands, stripes, etc. Staff has not yet received such plans. The Planning Commission also required the applicant to increase the landscaping on the site. Staff will work with the applicant on a revised landscaping plan. We believe that the number of trees on the site should be increased since the existing plan utilizes low bushes for the most part. We are therefore, proposing the following: The 3 Barberry bushes located at either side of the building should be replaced by Austrian Pines, minimum 6 feet in height. Vegetation on this location should , provide screening for cars waiting to enter the site and the garage doors themselves and 3 foot high bushes are inadequate. , Relocate the Barberry bushes to infill the hole between the berm and the southwest building corner. The berm itself should be extended through this area. Locate three 2k" minimum caliper Maples or other hardwoods along the West 79th Street Frontage. I i I Gateway First Addition/ Valvoline Instant Oil February 6, 1991 Page 13 In addition, the Planning Commission recommended that a final condition be that there shall be no outside storage. STAFF UPDATE As mentioned previously in the report, the City is in the process of purchasing 3 lots adjacent to the subject site so that the city has more control of what occurs in this area. From the start, staff has been trying to get the applicant, Brad Johnson, to bring in all the affected properties and have it all platted together at once so it is one plat with clear descriptions and no remnant _ outlots. It was stated by the applicant that this could not be I done at this time. During a recent discussion with staff and the applicant, it was again stated that the existing situation warrants all of the properties to be replatted. Since the city is in negotiations for purchase of the property and is drafting the purchase agreement, we were able to make a 11 condition of the agreement that all of the property be platted at one time. This includes the subject parcel for the Valvoline site. It was agreed during the most recent meeting was to replat the whole property. This is a process that has been initiated but will take at least another two months. In order to allow Valvoline to move ahead with their site plan, the city is allowing the lot that they are purchasing, shown as Lot 1, Block 1, on the preliminary 11 plat, to be created by a metes and bounds description. This will allow the Valvoline site to be created as a separate lot and allow construction of the facility to begin. A development contract will be recorded which will be drafted with the metes and bounds description, containing all conditions of approval and conditions requiring the owners to be part of the application for the complete platting of all of the property. ' Therefore, the preliminary plat that was reviewed by the Planning Commission is being pulled by staff since it is no longer necessary for the Council to take action on it. The City Council still needs to act on the site plan review for the Valvoline Instant Oil Change facility. ' RECOMMENDATION Site Plan Review ' Staff recommends the Planning Commission adopt the following motion: "The City Council approve Site Plan Review Request #91-2 for Valvoline Instant Oil Change facility as shown on the plan dated January 15, 1991, with the following conditions: 1 Gateway First Addition/ Valvoline Instant Oil February 6, 1991 Page 14 1. Relocation of the trash receptacle and enclosure to where it meets the required setback. 1 2. The applicant shall present to the City Council revisions to the plan guiding internal traffic including signage, curb cuts, center islands, stripes, etc. 3 . All deciduous trees to meet a 21/2 inch caliper and coniferous trees must be a minimum of 6 feet in height at time of planting. Revise the landscape plan to add the 9 trees, relocate bushes and extend the berm as outlined in the updated staff report. The financial guarantees for landscaping improvements shall be required at time of building permit issuance. The applicant shall meet with staff for their approval regarding landscaping on the north and south side of the site. 4. The applicant shall be permitted one pylon sign not to exceed 64 square feet in area and 20 feet in height, not more than 4 directional signs not to exceed 4 square feet in area and 5 feet in height, and one wall sign not to exceed 15% of the wall area. Any lettering or symbols on the backlit barrel will be considered wall signage. 5. All roof top equipment shall be screened. Screening shall be provided by elevated parapets or by screens constructed with materials compatible with the building. Exterior wood slat fences are not acceptable. 6. The applicant shall provide existing off site contours for all areas within 100 feet of the property line including 79th Street. The applicant shall also coordinate the boundary site grades with 79th Street in order to establish a compatible grade match. 7. The applicant shall coordinate and provide detailed ' information of the storm sewer connection to the proposed storm sewer along 79th Street. Refinement of the site drainage scheme will need to be performed, particularly near the driveway access to ensure that the flow is directed towards the private catch basin. Runoff calculations prepared by a professional engineer and a contributing drainage area map is required. 8. Existing sewer elevations and service elevation connections are required. , 9. The applicant shall be required to install a city standard concrete apron at the driveway entrance. I • 1 I I Gateway First Addition/ Valvoline Instant Oil February 6, 1991 IPage 15 10. There shall be no outside storage. " 1 ATTACHMENTS 1. Memo from Todd Gerhardt dated January 30, 1991. I 2. Proposed traffic circulation pattern. 3. Staff Revised traffic circulation pattern. 4. Memo from Charles Folch dated January 28, 1991. I 5. Planning Commission minutes dated February 6, 1991. 6. Preliminary plat dated January 15, 1991. 7. Site Plan dated January 15, 1991. I I I I I I I HI I I I 1 II . 1 CITYOF 1 • 690 COULTER DRIVE • P.O. BOX 147• CHANHASSEN, MINNESOTA 55317 (612) 937-1900 • FAX (612) 937-5739 r MEMORANDUM 1 ' TO: Jo Ann Olsen, Senior Planner FROM: Todd Gerhardt, Assistant City Manage DATE: January 30, 1991 , SUBJ: Update on the Acquisition of the Hanus Land At the October 18, 1990 meeting, the HRA directed staff to g, o draft a purchase agreement for the acquisition of Parcels 1, 2 and 3 from Lotus Realty Services (see attached map) . Staff is in the process ' of making final -revisions to the purchase agreement and have this item scheduled for the HRA's next meeting on February 21, 1991. The HRA's intent in acquiring these tracts is to ensure that development in this area is less intensified. To meet this objective, the HRA would insist on a development that would have proper landscaping, low levels of hard surface coverage and traffic levels that would maintain safe accesses from Great Plains Boulevard and Dakota Avenue. The HRA will be working closely with the Planning Department on the type of uses which meet these criteria for development and market the property based on these specifications. r 1 i r r r r 1 - - \�-� 42aca/nNE 8K i3 r.%S►n A.+•A+- — bB ?sr.q+ote;s� ."'”7 - . ;i' . 1STATEf,,'p.,-;i HW• 4;"—,—,•..\--,10 - I Lw,. /7f ma' - /..' _ ' \---f \111 ro ,z Y#g ,,. . --v��I, 1 I g y 1' a •,1 \ 1.1. 1 I LI •,� 1C�1 '.• I' :e.fd� -:23.64 ' NCRT/rl \\ %1 -- `a +■ % ',c 11 D 2 ''I. , ! - , Pf. - "\ `,1\114,,7 ' I•10 E'• 'I J % o ��/(�-b ', 11"\\ \,N` 711.' V-. / /- - --0- ' -?at ■.� �/ 1 m -... '1- t \\ `,\ \`\\'\ ' r ; \' -4 - , 41 \\ \\\ r41 I' i t /.r.:.c.'r4'.- r n'n f' • i >. J� S �1•".\\ I 1 1 . / 3., s_i •Z r6: ■ NOA _�_ 1,,\ \LL`\ '�t°',�. \` Goa ,• I �.I + �\ it n • n J I // f-.'^ 1` > 4 '.5�,\\.\ �\\ s:e uses m .-,\\\\,\I V \ . ,.t: Nor. _`o,..I�,\\ 11 \`\ \ ' \ \ ..rsr i,_. -{gip 6�,'F :7e-c; \' \� 1• \ ' ,\ may\`II ' •p .. ,. - `\ ,\ \.d \`ate,,q� _ s •\'e .�� ` \ \\ ;' /� o ,, \\'. C1 \, a - \■• I s \ \ 4- \ \\•\•‘: ;•? I / 1�224TJ-- _ `` - \ ' \ w1 \ \"4-1 N ••i0k / ., �, \ - .'• ‘V:..:-..,, M , \\', /,/`i /—\ S I'' \\.'1\ I \ __ \ � . `\\1 \ 2 \\ &o \ \ m 'Q o.--\\,i1, \ \\\' t3`\ \tv \ \`.\\ ( ' u' \\\ \ _01,...,:, . \\ '/ ',,r v\\\,55.\\-55,, y, ,\ ,, 5;`5.; .0 -__ `. '. Ste.\,5"'"-:-\s\5 \. i lit JS .1 '92.; \\ 5- ' -' i, 11, \ \,\ ' s \\ , ' - Or;/ ,I\, `\ \\,, \ ` \`.I• \ \ \ , \ \. \ \\ \\ 5 \v/ r • .:.■_• - . . I I I I \ ,, I . I dip _ __.,._._, ____ I /11111*:, 1111111\1\ \ \\ ■ I I s ( I \ kt . \ t .\1 . \ \Nil Z. x i - 1 \ f� - ei ... C IC 4- I 1 . , J _ J,.. . • . . , . ,,, .„.g. 4. LA . I ■ I • - . •-- 71 5 M . 'z z I et I I 1 if \ • i 1 : . I \ 7. I I 1 i , . • i I y I i - 0 1 — \ s. 1. ! 1 1 1 . I 1 410 k 6 .‘p. . N Z cam . 1 L.J. s 1 I : vA ‘ . , tA\ _________ I . ..-\ \ s.- liWi aillimw ' SIMIN.■{ 1.111P - . 1 - _ ` --t \ I L • • I • .. • • !: -- t it allk; MO -4- P I t _ r CITYOF ClIANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 • FAX (612) 937-5739 MEMORANDUM ' TO: Jo Ann Olsen, Senior Planner FROM: Charles Folch, Assistant City Engineer I DATE: January 28, 1991 SUBJ: Site Plan Review for Valvoline Rapid Oil Change ' LUR 91-2 GRADING 1 Frain the site/grading plan submitted, it is apparent that nearly all of the site will experience some grading alteration. Existing and proposed contours have been provided for the site itself however, the applicant should provide existing off site contours for all areas within 100 feet of the property line including - 79th Street. The applicant shall also coordinate the boundary site grades with the 79th Street in order to establish a canpatible grade match. DRAINAGE Drainage for the site is proposed to be accommodated by directing the majority of the site run-off to a single catch basin to be located in the northern portion of the site. This site plan will necessitate the extension of storm sewer fran TH 101/ Great Plains Boulevard to this site along the south side of the existing 79th Street. The applicant shall coordinate and provide detailed II information of the storm sewer connection to the proposed storm sewer along 79th . Street. Sane refinement of the site drainage scheme will need to be performed particularly near the driveway access to insure that the flaw is directed toward the private catch basin and not out onto the public street. Actual run-off calculations prepared by a registed professional engineer and a contributing drainage area map is also requested. UTILITIES I Sanitary sewer service is proposed to be acquired from the existing trunk sani- tary sewer running parallel to the south property line. Information on existing sewer elevations and approximate service connection elevation is requested. Water serviceis proposed to be acquired by connecting into an existing service stub located in the northeast corner of the site. I 1 11 Jo Ann Olsen January 28, 1991 Page 2 STREETS AND DRIVE AISLES West 79th Street is a paved surface with curb and gutter extending approximately 300 feet east of Great Plains Boulevard terminating in a cul-de-sac. This street will provide the only access to the site. As mentioned previously, this proposal will require the extension of storm sewer from TH 101/Great Plains Boulevard which will likely disturb a portion of the street. As a part of this site plan development it is also recatmended that street improvements be made in the form of a right-turn lane at the intersection with TH101 and a complete bituminous overlay to improve the serviceability of the street. The consulting engineering firm of BRW, Inc. has investigated this improvement project consisting of the construction of a right-turn lane, bituminous overlay and storm sewer. The estimated construction cost is $49,350. As a part of these street improvements I would also recommend the installation of street lighting and landscaping along 79th Street. With these additions the estimated construction cost is approximately $62,000. The site plan submitted shows an entrance near the northeast corner of the site with a clockwise vehicular circulation pattern through the site. Due to ' potential turning conflicts and mimimal stacking provided with the design submitted, it is recommended that the vehicular circulation be changed to provide for a counter clockwise directional movement. This would eliminate the ' potential turning conflicts and provide substantially more stacking capacity for the site. In addition a concrete driveway entrance shall be constructed at the entrance to the site. RECOMMENDED CONDITIONS 1. Applicant shall provide existing elevation contours to a distance of 100' beyond property line. 2. Applicant shall coordinate with and provide detail information on the storm sewer connection to the proposed storm sewer along 79th Street. Runoff calculations prepared by a registered professional engineer and a contributing drainage area map shall also be provided. ' 3. Applicant shall provide existing sanitary sewer and service connection information. 4. A City standard concrete driveway apron shall be constructed at the entrance. 5. Street overlay, right turn lane, storm sewer lighting and landscaping improvements to 79th Street shall be a condition of the site plan development. 11 lap • sTOgm sEUER. 5-TA'TO HI4.1IWAY WmIDI I ,,,, I ---------Th—i \ i ■\ \ \' I 1 \ \ V 1 I t2x to I I c x r I I 1 Sg3F st ' p \ \ 1 E y6 t. 1‘\is; I m ; ti IZ N w m t o'•a ( .11 • \ I REAR ,JA` I \ I 5Et&►uc ` 1 ', \ . \ • F I c s �,.V gyp. ft i i c , c In Iv=o / % y s P O a �j Q '` M ''vJY o / 1 i r O o w J / i k= r I 7 O O " ` ' 6; \k- ® 'e its :* , \ \ .4 I 150; ____, , 64-'4' ir rci Tx It s s N N a �3z _1 �r,A 4 _\_, _4, I Mr �i � ' k ii w Rai t! e I 3 , r ' . 1. ' • \ e• sr EA-7c Ms I i A C €g •- -4 v --- ■i __ l� tcA ;' t t $ii:- I— — 6. ———- -- -- 1. C O t 1 i + Is=e M.II?M ��aqg . \\\ 0 \ \ \ I 1 \::!3' �e \0. % c ` 1 i r li 4 N2 6 zz d M = Iit / /■ rimem r*-+.rnrnrn MITIUMntr..rIII TFLIT IMIlt.-VITer1 rr. - - :w:wa-]4=1 t.-�.'i..•..■muu EMI . .r1t u.. t vrt+. firt . 1!!!_!!!!INFJA!!/I �,1,W WWII !!! ■:L rrl. . �.Tm ...........:....ai...... I #.: ,,,,,wf ,,r!�mi,m..!�wr w i - !!.I. nlJ QClI ■.as'1!TT.T_' TITI te.' LrnT-Tr..■ a 4 irrrownrt•......U..■.TTIIA to I, - 0. 0 tf 0 0 o 4,-- - r L r N '` N sr os, p o -1 w = an 1 !b P ! T M n z E rrJ IHLI I Z� 0' N of. El Ei> Y4k V' tgE 3 tt o p 0;z � 3 a � • I t0 Q , T A fT �`w N�I 1M f Vl > II /Th I \ jZoo ( ,A - t 1 / N • \A 1 ' 1 s — h.°.er _= _.I '.M r� 0 �: j , / I &p C 1 t \ 11 �� 1 �� / �/ \ �♦ I s ' F 6.M / / ,- 1.\ \ i\/ �4, _ 4 € \. \ E A.< V \ \ - 1 / '4a 1 o r v 2 i,. • * �� O ' y e- 'IGi 1 p �1 .6 1 \ \ L D .o �i 0 r ! ;TT 1 i 1�N ` I \�• M ¢ i �- r N Cpl '� v' P !.-N EeL —I ,/AT ,. ` 1 I p i �_ , i 1 • � c ‘ \ Ai . ,11 , c ---\. . =I I f -----\1 W c = r _ _•r P •M M // _ 0 C �'�-- �+ ..... !►nom i 1 • a - t a t I r it II_ 19=e"I — ' 1►a 9�� j� �`� \�-/ mac , ts y _— o { i 0 — , erstogrAag- ., I ~ t _ ■-- --_—-- _ _. ._. . __ ..._ - .. — 1 a r j - 1 - f Z - P N / ,/ rulin-• ! 9n:44.G�9 -.. k' -.1.30E1 'sAN RNQEl F . �.I `11N► . ; ! j.H , • .T� •II 144.14A q tn.OI ; HA&tL1B_ � * ONSTIuFtiDNlN& NAQ*M NT -NH r CHANHASBEM 1 MINNEBQT-A, I rlk Jaa is .I I I I _ I 1 I ' 1 Beale, TO 9175739 .02 I .......,........... Ike II • KO/0*v .....-----.:.,: VALVOLINE INSTANT OIL CHANGE, INC. intsziwzr, , LW C0,00' -I, 3Cgi 4th Avenue South Minneepota MN 55408 I reiephone(612)827-2541 I m Feb..‘vary I , 1991 IITO City o aanha5,ser, Staff Pla1-11-1nz Cc,mmisElion :entere II Cowl-il Mtbers FROM: P.,.:;brt M. Mikulak ISUBjECT: Cha,:zing e4rtctior 71.* tra-F.F4c ,D1-1 c. .1:- site based upsn consenz, thet 1:rfff T.:c.4.1d baoh ...1 Orltn street IFirst, this r, .:' add:e..:let your oc‘de rquiring eirht parking II stalls , vh1:1; we 21.:,..7e prif-_:,,e4 . Thr-e ::.,' thr, -, Ils are unpa.,,e:! 1-ut zr:...ace is a-J.:Ailalr.le for thezt . Beynd this vg. are showiLg t‘even sta,:kii-,- stall.s . wc,1.1.1'5. nPve over 12 r,are voi..7d oe ta„ok to 43 ,. 'r'!.:1-': '.aren at tlis II the 36 curt :et t: :,: e. ellow cax, t,,:i exit the ite) , We are p&I't t' tl-,,,, "a!,:jy7v- 'FR-,— busin , IS - 20 minutes 1.,e,r c.F4:- we tr; 'Lull in and ;',ait II in line n!,r qJ,,, c o,IrP tc gtt in . ( :r cze,"ie._-,ce with 300 stores nati-:,n'rid-a ::, that we 'xe lu,:kT :If PoPle, will wait in line fv?.- • 1/2 hc.u- (they .ua' y DIA IIanother - imt) . IlFf. we ef,on 't want to 1,!-7.v.; ,o5-rs t:tackei4. In Please kcep t'r;is infc,rz4-:-tion in zin6 t-71,er reviewing e..ur sfte . II Thank you . If yo_.. }lave any cl, ezticns r- -.vi*:;g this matter Please 0.:111 a27-25,41 . IIRMM/var I I I I....■...■„.......„..„... A 51.;t:i'tiit. 'C'-f.A ■ariC.'r,:ki, !.^,C. I I I1------""--- --------7—.., 0 , I 4 v, AMIN II Ili 1 0 l■_ 111-1.1" 1 I 'G.---411.11111111411.1111rr-4111 tai I 1 MO-il (ID UMW 1. riar ' r - i It ta u s=wril T I -11 'diri t: I -1-II -.._1-42_1_ Wirrt*,' iii _ 1 •' ; 011 42D 4% 1 III '11 tt i EIMIEW 1;. . 4 — I 1100 - • 1 i • :* 111....1.111 1 LE . ,ii 14` I ii ;1 I PI ii i - i 1 .t.= Ili II 19 1" il f' - - -- la i; a II i' 11 I 1,I 4 ' MUM hi 111 0 I 1 --,- , . 4=1,._., I I ..—...„..—•-•--ef-------P. I r UM 1 t jOill .........: .”.... .---1...... 1 Minna , INUMMIE I .1 1 ki;ii 4 I I 1 I , 1111111 - I Hull 1 iii„ti . ,,---,. . -_-_-_-..--_,,,:y,7.., !Ili , Ill ; nipl) I. i II i po ; :i i . li I III i lit.: ; i 1 ; 11 i iii 1 i 1 14 A 1 •• : : : • I i rr:- .....x.,..-:,-.tnze;;:,:: I- • CD IIIIMMOIN :i qi OD i . . I I\ ....1 i • 1 -- ---; It i • .2;..., 1 ii 0 11 1111 1/11D • ''.': ‘.:Ili ii , i i 1 CT_ja _IM141— i = 7. I 1 11 l'1 I ) 1 I t I 1 I 'krienfillr - - - D e------------"---------n---%NOT FOR ------"' "-------- CONSTRUCTION daMe ar■Offnlicr 114"1"""-'" *.......-....-■---,....---.--.......-...--,0 •-----••■•••'° ••••-■ C • . . - . --- • - ... .. I ... `j�b�LY(�J/// NVLiontustm .!1 l]1 1 M].• M 1 f.)M 111.. r�i/ lihhl1L! 1 CD in ° 1 lawn CD J.9.�9. �iIi' A It 1° INN, I ' 081111M891 . ligillil lie CD NOIR CD thililul Will!(UMIN O �� Pe © /0 ! i o��e��II if I 1 ©m D��•.X9989611 f 00 I 5 mammal 1 t 1 ' t— D _� 1 UOCUCOQCJ011 ��t €i d I �ile I.} 0v:lccc ACH : . 1#iii GII hit . . . .1... �...� I ,i ► ►r iaai�a�i�aaa��i aD� �D _, Iri►�1iMilaaiii l CD _ o _ bill �— rr� : 1 Ali A.M,V if _' 1 itgalk -::-_:,-, 4D $ir Ct�9D 11 �� ( . 01 ..4D �� ;�rg E, e '. „„ F�`g'+' 1 IaQ©� 3 S i „„.., ...,„., . ,,:. I • C© 's ti i ` C9 ope..... ' IlIII •.1 1113=131111. :Till I , , F• t 31_ I_� 1 111111 _'l :lid CD 1AI .4... . Tom. _ L f }ate' 20.d ?I17(17G7Tae. I,gni I : �+ �II II 11'111' kid r `li ; �� €� ;�11 I 'd It! I,3 4 Ii! • ¢ �s,; : 1 1 - ' (ID 1 :.n.. :fii�; k-,.)-i • Ci=== �f I \ i f e I \ \ I .„___ Elai ! ' Lee- �' - ! i6 l4 t \ ip°== ©D' � �!I', 1 � ;, _ , _ _ `©D �� I!+ LJ J , , �+ti -_ I -1 :,,,,c1).2 / IP iii - il I .., il - ; - . IN ri ,. , _ ,;.„...„,,,.„„H.: w ,- -r-d".1":;'.i.:44 -5:. LL I tl, it .:.-'1-.1:-.;-;.:-::‘'.-1 1 ,F CD 111 "r it •r 1 CD ....1:•:=1...- ,r II/ rir Et ; it + I •i s. . • ,S e 1 1 g / g i Lemon d•Ynpr ++�+ NOT FOR wr wn ww.. i 7T : C � CONSTRUCTION QjJlhange •/.R i4C Rf IM •RCMP+SC+YR( I `Y-0tit ( I ( :wr.� :..w w.a fw .wwur r I L.,j . I I Abney. NOLL�f1kl1SN0� �' '�® r��- -' , ( rt.=MI'O!a971 ow-me : ° y3# ' -:,wy 1Z w Ogle 1 �`p 4D it ., . - 9 II ft) ,. ,� pmt i s ii 1 3 C, ; , 6 17 �I Ilk i 111 III i f' i ♦ L i, 7 1:33 =-L-1--3 Ji 1 }i a �� i 4 i .1 49 .�; . . • 1 it il. :ass iii I V.A. ... at lull 41 4 1,1119! 1 I 4D , 4D - 4D l' CD 4D -- ..=1'x1 JIL–Af...... ..1_,....._.-0 , . Id , ens , i3 t AFACID;1 It I r v a9 •0- i 3 r. .. y1......•,YtI/Y�.,1 ■ Are ROMA � tt a—,•i•..,,M S t 1* 4D c© 14- � I _-vzzzvvzs-uc zvvc:c1 `;�: , , E_ }11.; l711th R I F-! 4 taIl i i n i 11 111 I _,--) ll Nit L - ki _ w_ ;Tic ilk, vi • • ' h . =a-z==oo=s-_— m i :: 1 mi I i -- - -- 11 CHANHASSEN PLANNING COMMISSION REGULAR MEETING FEBRUARY 6, 1991 Chairman Emmings called the meeting to order at 7:40 p .m . . MEMBERS PRESENT: Ladd Conrad, Annette Ellson, Steve Emmings, Joan Ahrens , Brian Batzli , Jeff Farmakes and Tim Erhart STAFF PRESENT: Paul Krauss, Planning Director ; Jo Ann Olsen , Senior Planner ; and Charles Folch , Asst . City Engineer PUBLIC HEARING: PRELIMINARY PLAT TO SUBDIVIDE TWO PARCELS INTO ONE LOT AND TWO OUTLOTS ON PROPERTY ZONED BH, HIGHWAY BUSINESS DISTRICT AND LOCATED NORTH OF HWY 5 JUST EAST OF GREAT PLAINS BLVD. ON WEST 79TH STREET, GATEWAY FIRST ADDITION, LOTUS REALTY SERVICES; and ' CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A 1 ,238 SQUARE FOOT BUILDING TO BE LOCATED ON LOT 1 , BLOCK 1 , GATEWAY FIRST ADDITION ON PROPERTY ZONED BH AND LOCATED ON WEST 79TH STREET, VALVOLINE INSTANT OIL CHANGE. ' Public Present: Name Address - Scott & Teresa Dever 7220 Frontier Trail Brad Johnson 7425 Frontier Trail Robert Mikulak 3041 So 4th Avenue , Minneapolis Lyndy Nordeen 3041 So 4th Avenue , Minneapolis ' Jo Ann Olsen presented the staff report on these items . Chairman Emmings called the public hearing to order . ' Brad Johnson: Mr . Chairman and members of the Planning Commission , I 'm Brad Johnson . I live at 7425 Frontier Trail . I 'd like to address the platting issues and then Robert Mikulak and Lyndon Nordeen are with Valvoline and they 'll address the site plan issues themselves and review ' what they 're planning on doing . A little background on this particular site . We 've been involved in it now and as you will recall , originally proposed a Hardee 's , a restaurant there , and have decided that it is just ' very difficult to package it because having to deal with both Brown , the Standard Oil station and Hanus . You get too many players• going too many different directions so , we are concerned long term because we also ' represent the people that own the Hanus building. That ultimately this piece of land be developed and be upgraded. To do that we first of all have to have a tenant for the Kurver 's parcel which is the one we're trying to subdivide so we can generate some increment . So what we 're trying to do is work with the City to solve some problems that we perceive that exist there and .the City 's addressing some of the problems they also feel that exist there . One of the problems long term was that the Brown 's Car Wash is on a 10,000 square foot lot' which does not conform to any lot size in that particular district currently. So he has agreed to purchase 10 ,000 • Planning Commission Meeting February 6 , 1991 - Page 2 square feet from this lot which we would then attach to his lot t and at that point he would have a full size lot so that I believe Paul in the future if there was a building permit issued or rebuilding , it would be a buildable I lot . Currently it 'd be very difficult to modify the building or pull a permit because it 's a conditional use on a non-conforming lot so long term I think that solves that corner so the corner will now have a full size lot . Emmings: Excuse me . What 's the status of that sale? Is there a purchase agreement signed? ' Brad Johnson: Yes . Emmings: Oh , okay . Brad Johnson: We can meet the conditions , most of the conditions that Paull is requiring here . I just did not want to have everybody involved in the platting process because not so much, because you 've got to get them to agree on everything , and especially Minister 's Life which is in fee over o the Hanus site . So I think we 've solved that problem there . We 're going to , I believe Paul is requiring or the City is requesting a turn lane there in case we have some stacking problems on the north side . We'll also be landscaping along the tracks where the cars are currently parked so that II would improve the look of that . What we 're going to do is , Valvoline is not requesting any increment at all for their particular project or any assistance from the City so we 'll use the increment and\just apply that toward the initial upgrading of the street and site improvement . The 6 ,000' square , approximately 6 ,000 square foot lot on the. east side , the reason we 're also involved in this and the Hanus building is that there really isn 't sufficient parking . There 's sufficient parking for the building on II the Hanus site but much of it 's to the rear and our plan is to initially now , with a new tenant moving in, upgrade , continue to upgrade that building to a more retail type facility and in order for them to handle the, parking that will probably be required , we need some more parking out front so by adding that 6 ,000 square feet we 'll be able to add some parking in there and actually have 3 rows of parking and we'll be coming back to change that in the near future . As far as the conditions are concerned that they are requesting , there 's some coordination problems of getting tax parcels and legal descriptions to match and we 're working with the City Attorney trying to accomplish that because it is our intent to add the two II parcels together and make them one tax parcel each . I think number one , we don 't have any problem with . Number two we don't . I only have , in this particular project , we 're only involved with the increment that Valvoline 's, increment . We obviously can't pledge increment from a Brown site or an Amoco site or something like to this particular project. We do have excess increment currently over on the Hanus building. Everything that 's been built in that area has been built after the date of the establishment of the district so we have some increment that we can apply and in working with the HRA , I think we can take care of the cost of the necessary improvements that way. I 'm not sure on number 5. We have a purchase agreement with the City on the purchase of the lots behind the Hanus building . We are doing everything within our efforts to close that. Obviously it 's up to the City to ultimately accept it so if they never accept the back two lots , we would certainly like still to be able to go forward with the platting of this so we 're doing everything we can do . I . 1 Planning Commission Meeting February 6 , 1991 - Page 3 think that issue should be worked out between now and the Council meeting with the HRA and we should have established the date of closing but that ' condition could potentially , the owner on the development of this lot if in fact for some reason we can 't close with the City which simply means that we could not meet their requirements so I 'd like to have that deleted. However , we would agree to the upgrading of 79th . We own that parcel but ' all three parcels have to be sold together . You can 't just pass the , because of the current ownership , pass just the 79th parcel or parcel 1 on your map over to the City . So that could cause a long term problem . Currently it would not cause a problem . I think that 's why Paul put it in there because it 's perceived that we will close on this but I think it 's unfair for Valvoline to be held up because of some reason that he can 't , title problem or something that we can 't close on the back property . And then we will be presenting a proposal to the HRA to go over this at their 21st meeting to discuss the assistance that would be necessary and this assistance that we 're looking for Paul is in the standard type of assistance that are used within the City for this type of effort . With 3 year program and it 's pretty much of a standard thing so I don 't think we ' ll have any problems there . So that 's where we stand on the plat and the reasoning behind it . Any questions for me? Emmings: Yeah . Also on the other outlot , is there a purchase agreement with the owners of the Hanus property to purchase that? Brad Johnson: At the present time the owners , the ownership of the Hanus may transfer at the time , we have a purchase agreement to buy the Hanus ' building with Minister 's Life and we 're in final negotiations on our mortgage . And so if that actually happens , we 'll own it and then we 'll affect a transfer . If that does not happen, then Minister 's has agreed to purchase it . But it 's just kind of up in the air and in a" week or two we 'll know exactly the status of that . As part of all that process , we will be changing the look of the Hanus building during the summer of this year . Our first step is to remove the trucks . A good 3/4 of the fleet ' will be leaving here in the next 3 or 4 weeks . Conrad: Who owns the property right now Brad? Brad Johnson: Lotus owns Parcel 1 , 3 and 4 . Minister 's Life owns the Hanus building and Lotus owns the Kurver 's property. And Lotus being not ' just me but we have investors that are involved in that . This is , I think I 've explained this a couple times in past meetings . This is about the last time where somebody has control of the whole thing . We have it under control so a lot of the things that Paul 's requesting on platting and things could be a real pain if we didn 't own it all and could facilitate this . So we have the opportunity at this time to do that and we 're more than willing to do it to accomplish all these things because I think it 's ' for the betterment of that site and also for the betterment of the Hanus building even if at certain times it does not look that way . We 're trying to get it there . Any other questions? ' Emmings: No . Is someone? Brad Johnson: Yeah , Bob would you like to? This is Bob Mikulak and he's 111 with the development department of Valvoline . 1 Planning Commission Meeting ' February 6 , 1991 - Page 4 Bob Mikulak: Good evening . I 'm representing Valvoline as project manager for the project , as I have on several around the country . This is Lyndy Nordeen who is an area manager and he will control the operations of the store once it is open so if you have any questions for him , we can also get those answered for you . Knowing that the quick lube business is new to Chanhassen , there have been a couple of issues I guess I 'd like to address II first that have been brought up to me at various meetings . I guess number • one is dealing with waste oil . If you want , you can pass these here . It seemed to be a large concern as to how the waste oil was handled at our facilities . What I 've done is prepared a very brief little paragraph here I at the beginning to describe it , followed up with some backup data there and I 'll just verbally go through it . Basically a car pulls in . The oil is taken from the vehicle through a closed pipe system which then drains 1 down into a holding tank in the lower level . That is vented to the exterior through the roof and basically removed on a regular basis . Regular basis meaning , depending upon the volume of the store and how the 1 store manager operates it , will be called periodically . He checks it daily . Behind that is some backup material about the tank itself . The tank is UL listed . Pressure tested. There is some MSDF sheets there whic are available in our stores and are the procedures that the employees have to follow in case of any type of problem with the waste oil and finally the site , as all our sites are , is part of the used oil bank which was a question at preliminary basis also so there is the collection of waste oil I at that facility . It does have a few regulations via the person bringing in has quantity limits and the signing and basically putting their life on the line as far as what they are bringing in on that data and that records are kept for both our company and for the State . Do you have any questions' on that in particular? I would like to move on then a little bit to the building and as a preliminary to actually presenting our site and so forth . A few folks as I understand have seen some of the buildings or possibly looked at some of our facilities around the cities . Over the past about 2 years , actually it was about a year and a half ago that I remodeled all of our 22 locations that we had at that point in time within the confines of II the metro area . In reviewing some of those buildings , I guess "I have a picture here which I 'll show you . Illustrates several of the sites that were remodeled . Now they all resemble our prototype which is being built on a nation wide basis also here now of every new building we establish but we did acquire what would be called Rapid Oil here locally and it had several different building configurations and locations which we did go through and try to upgrade and bring into uniformity . If you 've per chancel seen one of those sites , it 's not a true replica of what our building is today and I guess I want to show you a couple of pictures of what that actually is and go into that . There are three pictures up across the top I which is a location at 37th Avenue in St . Anthony Village which is kind of a north suburb . There are four pictures below that which are larger . One being a shot of an interior and the other 3 being the exterior on a site we built in Golden Valley almost a year ago. That gives you a little bit of ' a , in picture format , what our new buildings do look like, I guess better than me trying to explain what they look like. I will also give and pass you a sample of our exterior material that 's used on the building . Do you ' have any questions on those buildings that are up there? Ellson: Could you pass it around? ' Bob Mikulak: Sure . I 'm sorry . I thought the camera did it . 1 11 Planning Commission Meeting February 6 , 1991 - Page 5 Ellson: Yeah , even on the ' camera it 's not the greatest . Bob Mikulak: What we have up here is the current site plan . There are a few things that were addressed in the site plan review that are listed on that new drawing that I just handed Paul and Jo Ann and is also shown on this . I guess I 'll just run through the staff recommendations here . Cover them as we go . Number 1 was the relocation of the trash receptacle and enclosure that meets the required setback and that was accomplished on the ' plan . We 've basically moved it in about 7 feet so it came within the setback . On the copy there Paul and Jo Ann it's listed and I have some other ones if you want . Number 2 , I guess I would like to pass over and come back to at the end . Number 3 is all deciduous trees, and again we noted what we could on the plan. That 's all been taken care of . Number 4 , in regards to the signage on the site , totally agree . We had an initial meeting with the staff quite some time ago which Brad was part of and we ' did discuss a majority of the items and agree with all that . Number 5 talks of rooftop equipment . We have no rooftop equipment other than a PRV which is a ventilation fan for the lower level and really I guess there 's nothing to be screened on the roof . Number 6 , in regards to the contours . Extending out 100 feet off of the site , that has been accomplished on that set of plans also . Number 7 is in regards to some calculations in regards to the storm sewer and what is actually happening on that site with it . I do have the calculations that BRW went through on a preliminary basis for that project . What they have calculated is a system which will handle 4 .2 cubic feet per second which is a flow rate . We have broken that down further to our actual parcel and what our contribution to that could be . That is a number at 2 .2 cubic feet per second . Calculations by our staff or our engineers with the impervious area using the MnDot 10 year comes up with a 1 .8 so we are under the 2 .2 that the system can handle at this 11 point . I guess there 's still some issues whereas the street and how it's all going to be upgraded but on a , I guess day to day basis , we 're keeping informed of what 's happening . Currently we do meet all that . Actually ' under it . There 's one other issue and that was the Highway Department right-of-way and basically the drainage ditch along that TH 5 . We have spoke to the Highway Department . When they calculated that ditch , they basically calculated it as runoff from the entire area in that spot . Right now we are currently having .2 cubic feet per second flow to the ditch which makes them more than happy . As this all develops and the actual storm sewer system is drawn up and what we 're going to do , we have a ' location of where we 'd like our catch basin per everybody 's recommendation . It is shown on the plan but we do not have the connections because we basically don 't know what and where it 's going to go in the street yet or ' along the street . As soon as that happens , we will certainly tie into it and provide that . That goes along with number 8 basically . Number 9 is the concrete apron issue and that 's totally fine and I guess we usually get . a copy and put it in as required . If I were to now , if I could jump back to item 2 . We did also include I believe in the packet of information that you got , a brief synopsis of our ideas on, the traffic pattern , traffic flow . We do develop , have developed like 300 sites around the country . I do have some other site plans which I can show you locally . I can show you Golden Valley . I can show you Silver Lake Road . I can show you one is in Burnsville which are new buildings , new developments . Typically we can 't get anybody , we 'd sure like it if we could get people to wait in line longer than a half hour but I guess if you pulled up yourself and were there for a quick oil change , be it a lot of people come on their lunch I Planning Commission Meeting February 6 , 1991 - Page 6 • hour , merely has to get done quickly y g q ly or you leave and come back at a time when there are not so many cars there . _ Or maybe none . If we take a look at our particular site plan , we can in fact have about 12 cars backed up before it gets onto the street . I don 't know of any way we 'd get 12 peopl to wait in line . If we could, we 'd be happy . I won't say it 's never a possibility because I can 't guarantee something I can 't guarantee . But I know that on our busiest weekends , which would be the Thanksgiving holiday season , right in that area , I 'm sure Lyndy can speak to it . He operates several stores . That 's the time when we are backed up most . We have several sites around the city., 41 actually and I can go and he can ' ' take and address the issue of do we ever have cars backing up out of the properties onto the streets and I to this point have never had that occur . I 've never been informed of it . You can ask him directly . We have sites I which are a lot smaller than this . One in particular that was brought up to me is Apple Valley . It 's on a corner . It 's very tight . There 's not a lot of room on it and yes , we do develop tight sites sometimes which you know we don 't have the pleasure of having all the room we want . This particular site gives us more room than we need . A couple of things in relationship to that traffic flow . First presented to -the City , we had tw curb cuts shown on it which allowed just basically U type pattern in and out of the site . There was another curb cut on the other side of the property : We chose to move the one per our meeting that we had . Based upon that meeting , I went back operationally . It 's been set up to operate' this way . We have put everything into organizing it and going with this game plan . One of the main reasons that we don 't wish to change the traffic flow is because if we did , we 'd have cars stacked coming in from • the other side which is then visible from TH 5. We personally , as a company , don 't want the cars stacked coming in from that direction because it just doesn 't look good on our site first of all . It 's a hinderence to business and flat out just doesn 't look good . If we can at any point in II time , we 'd do what we 've done here and basically try to hide the cars from visibility . In this case I guess we feel it works much better on the other side . If you have some questions in specific regarding that , I 'll certainly field them for you . Emmings: Is there anything about the operation of the station that makes it necessary that they come in from one side over the other or isn 't that al problem? Bob Mikulak: Operationally , no . We do flip flop the building. This partiuclar building has been designed and set up and is under construction II if you want to call it that , via plans that has it laid out this way . To take this building and this particular site and just to flip the building is not just flipping the building . There are many components of that building inside which then get reversed . Again , a lot of people just think it 's a couple holes in the floor and that 's all there is to it but it 's . not . It 's basically a bunch of different construction as far as steel . . . II with openings for the building itself . For the lobby configuration . The lobby configuration is always in one position versus exiting the building so there are a lot of little , I guess characteristics which make it quite all change . I kind of went through I guess their items on there . Covered their buildings in general as far as their appearance goes. I do have some pictures which don 't really represent the building other than in an artistic rendering . If you 'd like to see the colors a little bit better II than in those photographs , this gives you some color in the building . If I Planning Commission Meeting February 6 , 1991 - Page 7 I there are any particular questions on the operation , I 'm sure Lyndy would be happy to answer it . We feel very good being able to have the opportunity to develop in Chanhassen . Very much community and would like to be out here . Obviously we are not anywhere near this area . It 's growing and we 'd like to join you . If you have any questions , I 'll be happy to answer them . Ellson: I 've got a question . ' Emmings: Go ahead . ' Ellson: I 'm not sure if you 're aware that we 're going to get an omissions testing station or plans to have one . I don 't know if it 's totally been approved or not . I wondered if some of the services you provide would coincide with some of the problems they 'd find or is it basically your 10 step thing and in and out? Bob Mikulak: We don 't get into any of the other stuff and Lyndy can address the operations , strictly Quick Lube . Lyndy Nordeen: I 'm not even sure exactly what the omission test is going to be doing other than they check your exhaust . We do change air filters . PVC breathers . PVC valves which does affect that . To what extent , we don 't know . It 's something that Valvoline has been looking into and we don 't know if we 're going to be maybe getting . . . ' Ellson: That 'd be an ideal location . You 'd be right across the highway and you could get everybody whipping in there saying , go across the highway and get it fixed up there . I just thought that was an opportunity but okay . I guess we haven 't really , they 're instituted in the whole state so we 're not quite sure what they 're going to be required of any of us . I had another question . Hours of operation . Lyndy Nordeen: 8:00 to 8:00 , Monday thru Friday . 8:00 to 5:00 on Saturdays . Some of our locations are open on Sunday , 11 :00 to 5:00 . We will not be open in Chanhassen on Sunday yet . It depends on , quite a few of our successful 6tores on Sundays are near big shopping centers and as Chanhassen grows , quite possibly we could be open on Sunday . Ellson: You and about half the population. Bob you were saying that lunch is one of the most busiest times . Is that true for this location? Do you feel that the lunch hour is going to be like the busiest or is it , I 'm just curious as to when the busy peak time . Lyndy Nordeen: Typically noon hour is good. It depends on the location. Some stores are very busy in the evening . Ellson: Do you have an idea what you think this might be based on it 's location and that? Lyndy Nordeen: I 'm hoping so. The Shorewood store is pretty much , TH 5 and TH 7 are fairly parallel . The Shorewood store is very busy in the evening . I 've read over a few of the items on here . The traffic flow I understand is a concern and I oversee the busiest area in the Twin Cities and we were real fortunate to get some real cold weather . We love it when I 1 Planning Commission Meeting February 6 , 1991 - Page 8 it goes to 20 below and holiday season . And it 's very rare that a store this size would have more than 4 to 5 cars waiting . Even when we 're that II busy . The concern with Valvoline and us is people keep on going when they see people waiting . After they 're accustomed to our business , they 'll come back later and we lose cars even if we have 2 in and no waiting . I think ' Bob addressed that somewhat already . Bob Mikulak: We do obviously try to tailor to the consumer . That 's who we 're trying to please and gain business from . Our business was born bases, on that . Emmings: You don't have any outdoor storage of anything do you? I Bob Mikulak: We have a trash enclosure which is obviously outside . It will be enclosed and covered. There 's nothing that 's stored outside . ' Emmings : So if there were a condition on here that there would not be any outdoor storage of anything , that would not hamper your operation in any way? Did you have anything else you 'd like to present? ' Bob Mikulak: No . Thank you much . Emmings : Thank you . Is there anyone else here who 'd like to say anything 1 as part of the public hearing? Batzli moved , Erhart seconded to close the public hearing. All voted in 1 favor and the motion carried. The public hearing was closed. Emmings: Questions and comments from the Commission . Tim? I Erhart: I didn 't have anything and I missed part of Brad 's presentation . . . to staff 's statements . Regarding the site plan however , I guess the assumption is the rotation of the traffic is because that 's the widest part' of the lot is on the east side right? Is that why? Bob Mikulak: You 're asking me? I Erhart : Yeah . The rotation of the traffic . I mean it seems a little funny that you 'd have cross traffic entering the driveway . ' Bob Mikulak: We have that at a number of sites . Erhart: Yeah I know . Let me finish the question. The reason that you have it this way is because that 's the widest part of the lot? You could have reversed the whole lot and still had your stacking behind the building had you made the entrance on the west end . 1 Bob Mikulak: You 're asking if we wanted the building . . . • Erhart : I 'm asking , in order to comply with staff 's recommendation that you have counter clockwise flow of traffic , you could have reversed the whole lot . Bob Mikulak: Well , the position of the building was first and foremost in the design of the site and that 's for maximum visibility obviously. 11 Planning Commission Meeting February 6 , 1991 - Page 9 I Erhart : Maximum what? Bob Mikulak: Maximum visibility . Maximum visibility from TH 5 and to bring it out so that obviously it 's visible that somebody knows that we are there . We don 't just develop it you know in a matter of a few minutes . ' There is a lot of thought . There are several people that go through the review of the process and cover it . If the issue of crossing traffic is in the back of your mind , remember that we 're going to have basically a car ' coming out somewhere every 15 minutes . If we have a car coming out every 15 minutes , it doesn 't really cause an awful lot of congestion for us on the site is the way we view it . Possibility of the cars backing up from 111 stacking to that point where they would be at is , in our mind , nil and we feel very comfortable with it . We 'd prefer not to have the cars visible from TH 5 primarily in the stacking mode . 1 Erhart: That 's going to be a marketing decision that you need to do that and I guess the issue 's going to be is it that detrimental . The other one is , I noticed you 've got a lot of Mugho Pines stated in your site plan review and I guess those are in the front so I assume that you don 't want anything to grow high in those two southern areas right? Again for visibility? Bob Mikulak: For us , yeah . Erhart: In condition number 3 we added here that all coniferous trees must ' be a minimum of 6 feet . Are you including Paul . . . Okay , so you don 't include that in the term coniferous? That 's all I 've got . Conrad: Brad , your concern on the preliminary plat recommendations is primarily point number 5 . Is that right? And you 're going to figure that one out in the next , before this gets to , are you going to have a better feel for that before it gets to City Council? 1 Brad Johnson: Yeah . Basically I said I do not have control over whether the City will close on the purchase agreement but I do not feel that it 's imperative . . .that this transaction closes for Valvoline to build a building there . . .HRA , they 're not concerned with it either . We haven 't talked to HRA but staff from the HRA side of it . So I will try to work it through but I 'm just saying , from my point of view , I can't guarantee that the City ' will close on the lot . We can accomplish the site plan request and we can accomplish the road improvements and we can accomplish the landscaping of Parcel 1 without closing on the back lot . Like I said , that 's out of my ' control . I don 't think it 's fair , since the City is in control , to require that . . . Conrad: How do you respond to that Paul? Krauss: There 's a good reason . It 's a tittle difficult to explain . We worked out a program on this with the City Manager , Assistant City Manager concerning the road improvements relative to the back lot . This is a difficult area for us to work with . The road was built about 10 years ago and it was not built to current commercial street standards . It 's under width . It doesn 't have a turn lane by the railway tracks which is potentially hazardous . And the road 's been beat up quite a bit by the heavy trucks that have been using it . If the area behind the Manus 1 Planning Commission Meeting February 6 , 1991 - Page 10 I building is to be intensively developed , we need to extend the road back there , we think that we need to have the road widened to the current standard which is 36 foot wide which is quite an expensive program . We 're looking at about $110 ,000 .00 expenditure to do that . What we 've agreed to is that since the HRA is planning to buy those lots back there , and since when the HRA owns them it would be their intent to either not develop that II area . Use it for landscaping or whatever else , or very low intensity development since we control it , we would have a comfort level that we could go with only very slight improvements to the street . So basically what we 're telling Brad , and you know I think everybody 's in agreement that' we 're going to be buying these lots as long as there 's not a pollution problem or anything else . That we 're willing to accept the lower level street improvements contingent upon our being able to gain assurance that I we 're not going to have to provide service for a lot of development back there at some point in the future , i .e . our acquisition of the property . Brad and I were talking this morning and we think that there may be a way II to work this out in a purchase agreement . Have our City Attorney draft something up so that A follows B naturally and we can do that . The reason we want to get all this straight right now is Brad is _platting the II property . As a plat , we have the right as a city to say we need a street improvement and assess it back to the property owner . All the individuals involved would prefer that we not assess this in the traditional manner . That we use the HRA program and finance it that way and again , we 're willing to do that . We 're in essence giving up our rights to the plat . Requiring of the plat and coming up with an alternative strategy . It 's a little bit clunky because of all the different property transactions that II need to take place but I guess it all boils down to , if our City Attorney and Brad has talked to him , and I think he can develop a purchase agreement that lays all this stuff out and it 's all signed , we would feel comfortable!' letting the plat proceed under those circumstances . So we think that , what my recommendation would be is to leave the language the way it is right now and we would hope we 'd have some resolution of it before it goes to the Council . I Batzli : Say that the purchase agreement shall be entered into rather than the sale shall be concluded . 1 Ahrens: I think the entering into a purchase agreement is too.. . . Conrad: Okay . That 's my only concern on the plat . Site plan , my only concern is traffic circulation. What 's the estimated traffic count per day on the site? Bob Mikulak: Per day , we 're hoping to initially have 25 . Less than that II would . . . Conrad: 25? 1 Bob Mikulak: Cars . Conrad: Per day? Ellson: In that 8:00 to 8:00 period of time? 1 Planning Commission Meeting February 6 , 1991 - Page 11 Bob Mikulak: Some days we 'll have less . Some days we 'll have more . On Saturday we 'll have more than Tuesday . Conrad: What 's your best store? How many cars go to your best store right now? Bob Mikulak: Best store that we have in the city? Conrad: Yeah . ' Bob Mikulak: The numbers that I know of , I 'm asking Lyndy because I . ._ . the information that I have would be a 3 or 4 bay store and on a Saturday if we get I guess 80 cars per store , that 's very good. Conrad: All day? Ahrens: How long does it take for a car to go through the process? Bob Mikulak : Approximately in that period , depending upon what . . . Ahrens: Average time? Bob Mikulak : 15-20 minutes . On the average . Lyndy Nordeen: Some of our higher volume stores , we now probably service ' flushing and cooling systems , changing transmission fluids . Each service we try to gear towards 10 minutes . The average is around 15 so if you came in to have your vehicle serviced and we changed your transmission and we changed your oil and changed your coolant system, you 'd be in there about half an hour so it varies . Typical oil change of a new late model vehicle , in and out some stores average 8 to 10 minutes . Your big vehicles , Suburbans . . .that 's about 20 minutes so it varies a little bit but our average is around 15 minutes . Conrad: Can you add to the number of bays on this parcel? 2 is it then? Bob Mikulak: Our intention on this particular site and future sites that we develop would be to maintain a 2 bay . We 're planning to build more stores and less volume is turning out to be a better alternative or a better approach than trying to put , and again it gets back to the situation . People just don 't wait if there 's a line of cars out there . ' Conrad: But if we double our population here , we 'll probably double the number of cars in the next 10 years . That would be pretty , your traffic is coming from the local area right? Bob Mikulak: They take the basis from that a lot of it obviously is people that drive by on the highway that notice but that in 10 years, the volume of the store . . . ' Conrad: Again , 25 cars a day . And in 10 years maybe 50 cars a day . Lyndy Nordeen: We have 2 bays that average 3 times that a day and I know the traffic flows are a concern and they rarely have maybe 2 or 3 waiting Planning Commission Meeting i February 6 , 1991 - Page 12 II out front all day . So even if the volume increases ,a ' e s that won 't be a concern . ilConrad: Okay . Well , the staff is recommending a very logical traffic flo pattern and I think you 'd want to take advantage of that . If all other things being the way you wanted them , I think you want your sign facing thll right way on TH 5 and I think you don 't want to show people you 're busy . From that standpoint I guess I don 't want to parade cars . From an aesthetic standpoint , I 'm not sure that I want to stack cars out on TH 5 , either . I was pretty much concerned and very favorable toward the staff comments but if the traffic flow , we 're talking 3 cars per hour , I guess I 'm not too concerned anymore . Those are my comments . Emmings : Annette? II Ellson: You know I picture that the car wash always seems to be busy , especially on Saturdays and I was making a comparison to that car wash , id' my opinion , not trying to go to that car wash if there 's like 3 cars out there but a lot of times I see like 4 cars outside each bay on a Saturday and wonder about those crazy people who are waiting . There 's probably one II in there plus 4 on the outside so I tend to think that if people get to using this place , that there would be 4 cars stacked up behind there and • I 'm concerned about the traffic and I 'd like to see the staff plan implemented only because that corner already has people who stack up behincl a car wash . Those would be the same people in my opinion who 'd be using the rapid oil change and if they 're waiting for a car wash , they 'll wait I for an oil change in my opinion so I think that the inconvenience of changing all the plans• isn 't a strong enough incentive for me and I 'm not sure that it really would turn away too many people based on seeing some cars waiting and I hate to think 10 years from now we said , now why didn 't II we handle that clogged area when we had the chance back when we were developing it . So that 's why I 'd like to handle that clogged area before it becomes a clogged area . I 'd like to see that traffic circulation go II counter clockwise . That 's the only thing I had . I like the idea of the landscaping . I think that looks nice . Batzli : I have to admit I 'm a user of the Shorewood store . I used to II change my own oil but I can hardly even find the dip stick anymore , they 've got so much junk under the hood. But very rarely is there more than 4 cars sitting out there and in fact , if there 's more than 4 people , turn around II and leave . I think they 're exactly right . So I don 't have a problem with the traffic flow . It doesn 't make much sense to me but from a marketing perspective perhaps it does . I don't think there will be much cross II traffic so I don 't think that bothers me much and it looks like they 're trying to hide it from the road so I guess it looks like they 're designed it . They 've thought about these things and so I 'm not necessarily in favor of them being forced to reverse the flow. You 've discussed , the , applicant 's discussed oil . There 's other chemicals that they use , for example the antifreeze and things like that . Do you use similar systems to collect the antifreeze and transmission fluids and things? I Bob Mikulak: Very briefly and quickly , yes . The ones that are of concern are done that way , right . II Emmings: What is and what isn't? II 1 Planning Commission Meeting February 6 , 1991 - Page 13 Bob Mikulak: Well , we have the brake fluid . Obviously that 's treated appropriately . Power steering fluid , same thing . Transmission fluid , same thing . When you get to windshield washing solution and so forth , that is not a chemical in the sense of a chemical so it doesn 't need to be treated that way so it is not . Emmings: What happens to that? Well , you 're not taking that out of vehicles though? ' Bob Mikulak: No . We 're merely adding to it but if there is spillage or if the guy 's washing his windows in the store , obviously it occurs there . Sometimes they 'll put a new pair of wipers on and wash the windows in the car to make sure that they obviously work and don 't streak and so forth . Batzli : If for example you 're flushing someone 's radiator and 9 ou get a Y large spill of antifreeze and you clean it up with towels , they just get thrown in the trash? Bob Mikulak: I wouldn 't say just get thrown in the trash . If you take a ' look at the chemical make-up of antifreeze , it is not a pollutant as you call a pollutant . In other words , there are different categories and I don 't know if you want me to get into a long detailed analysis of all these ' different chemicals that are used there . It would not be mopped up with towels . It would merely be flushed through what we have called as an oil water separator which is basically takes care of separating out contaminants before it would go into the sanitary sewer system and that ' particular fluid which is the antifreeze , would go through that system and that would take care of that . Batzli : So that 's located in the interior of the building? Bob Mikulak: Correct . Batzli : So if any of these things are somehow lost outside the building , what happens to them? ' Bob Mikulak: Well , I guess generally we don 't do anything outside the building and all the draining or pitching of the floor comes back into the center of the building and brings it in . If somebody drove up with a problem outside , I guess the guys at the store would have to evaluate it and go back to the MSDF sheets and respond to that accordingly. They 're probably more trained in it than I am . I 'd have to go to those sheets to review our procedures on it for each one . Batzli : Is the antifreeze that you take out of people 's radiators , is that stored and somehow disposed of or does that go through your chemical ' separator? Bob Mikulak: That goes through the system . The separator . Batzli : As far as storage of chemicals on site , are there any federal regulations that you end up following , I would imagine? ' Bob Mikulak: They 're not uniform all around the country . Most times it drops back into State by State basis . In Minnesota what we have primarily 1 • Planning Commission Meeting February 6 , 1991 - Page 14 of concern is the waste oil and the new oil . We have the supply of windshield washing fluid that comes under quantity limits . We don 't really have anything else that really falls under the impact of being harmful , if you want to call it that , or if there 's any governmental regulations . It all kind of goes back to uniform fire code , NFPA requirements so that 's how we base that . ' Batzli : Jo Ann? We used to have Public Safety reviews of a lot of these site plans and I didn 't see one attached to this. Have our people reviewe it? Olsen: They looked at it and they just wanted to give no comment . A lot of the stuff that they 're involved with comes through with the building permit application so the site plan itself they had no comment . Batzli : They didn 't have a concern with it at all for any of the chemicals' or separators or anything? Olsen: No . Again , they look at that in more detail with the building permit . ' Batzli : Okay . Is it Charles? The applicant discussed I think some of the _ revision of the sewer elevations and those types of things . Did you need anything else? Are you comfortable with the conditions we 've got in there II now? Folch: Yes . I 'm comfortable with the conditions that we have . Basically I the requirements for the sewer elevations and some . of the grade matching that we 're talking about is just requirements that we would want to see prior to final approval of the site plan approval . However though , in II relation to the runoff calculations , that is a requirement that we have . I 've heard numbers tonight but we would have to get those in writing and documented as such and we will review that accordingly and have them in our files . Batzli : There 's a catch basin up by the entrance . What part of the site would drain to that? ' Folch: Basically all of the impervious area will drain to it . The only area that doesn 't really drain to that appears to be a southeast and southwestern corners of the site , looking at the grading plan. But all of II the impervious area would drain to that catch basin . Batzli : So the type of catch basin envisioned is just something to catch II leaves , things like that? Obviously not catch oils or anything that 's running off the impervious? Folch: Well it probably is going to end up being just the standard catch II basin grade . Batzli : My only other comment is , I guess I have two. The increment , the II third condition of the subdivision . Mr . Johnson shall agree that all increment generated from the Valvoline project. Jo Ann, are you referring to just Lot 1 , Block 1? The outiots? 1 1 1 Planning Commission Meeting February 6 , 1991 - Page 15 Krauss: It takes as much increment as it 's going to take . It looks as though , we don 't have a final evaluation but it looks as though it 's going to take the increment from the Valvoline and potentially some of the increment that 's uncaptured from the Hanus building to pay for the road improvement . We don 't have the exact numbers yet . . ' Batzli : So it 's the entire original lot that you 're talking about? Or are you talking about in relation to the one when you add like Outlot , one of the outlots onto the other property that 's going to be included then? ' Krauss: It could , if they would build something on those outlots that would increase the value and i .e . taxes . It would have an impact but there is no use being proposed for either outlot at this point in time . So the only thing that generates the increment is , apart from inflation is the structure that 's going to be built . The Valvoline structure and the existing Hanus building which is throwing untapped increment at this time . We 've got it down and you know. I was talking with Todd Gerhardt over the final numbers which we don 't have yet but it looks as though we need approximately $60 ,000 .00 for the road improvement . Approximately ' $45 ,000 .00 increment of which would be generated by the Valvoline so the balance of that would have to come off the Hanus site . Batzli : When you say Hanus site , you 're talking about other parcels that aren 't included in this subdivision? Krauss : Correct . Batzli : How can you get them to agree to that in this subdivision? ' Krauss: We 're not going to try . We 're going to ask Brad to do that since that 's the representations that are being made . And Mr . Johnson is looking at acquiring that property and has worked , spoken to Minister 's Life and possibly Brad can explain that . He has got a working relationship with Minister 's Life in the meantime and has assured us that that 's something that he could fulfill . ' Batzli : I guess I 'm concerned about the broad language . I don 't know what the Valvoline project is . I don 't know if that really includes , I mean if you 're trying to encompass additional lots , I think we should somehow clarify what we 're talking about there a little bit more and I guess I don 't know how to do it because I don't know what representations he 's made that you 're trying to distill here . I 'll have to work on that . My only other comment is on the first condition . I 'd like to amend the first ' sentence a little bit so that it would read from after the word property titles it would read, of the adjoining parcels and that such outlots shall be combined with such adjoining parcels into single tax parcels concurrent with recording the final plat . Just to clarify what the they's and those are . That 's all I have . Emmings: Okay , Jeff? Farmakes: ' I have a couple of questions . When the overall site , the location of site that 's tagged on the overall map sort of blocks the lots ' that are along TH 5 . I believe that would be the lot due south of this property . Is that a buildable lot due south of that property? 11 Planning Commission Meeting February 6 , 1991 - Page 16 • Olsen: That 's highway right-of-way . 1 Krauss : It 's also the rear part of the Amoco site . ' Farmakes: Correct . But right now , as I recall , it 's just sort of an open field there? ' Krauss: Yeah . Olsen: He had proposed an expansion for in the future that actually I includes a car wash facility . Farmakes: So it is owned by Amoco? I Olsen : A portion of it and then the rest turns into highway right-of-way . Farmakes: If they wanted to access that site , would they go through their II present? Olsen: They wouldn 't get an additional access from TH 5 . 1 Farmakes: I guess that answers my question about that . If there is a building or something put back there , I guess I would not be so concerned II about the landscaping to the south . Although you 're talking about if you agree with the staff 's proposal , that the traffic would come in and get stacked up on that side and be the southwest part of the property . -I guess' I don 't see any problem with that . I don 't see where that would be. aesthetically unpleasing one way or the other . Particularly if there's going to be a building going in there in the future that 's going to be covering that area anyway . The other question I had was banners , or building banners or anything of that nature . Do you intend on using any of that? I 've seen other oil change or car businesses where they 've put large building streamers . Do you intend on using any of that? ' Lyndy Nordeen: It depends on what you . . .permit . We do have grand opening banners . Open Sunday banners . Depending on the city ordinances . Farmakes : Do we have ordinances on that? Are there , I know the one that 's on TH 7 over here is pretty much up on a semi-permanent basis . Is there a limit to that? ' Olsen: Right . You can get temporary signs. You 're permitted those for 10 days and 3 times a year . A lot of times that 's how we allow the special signs . The banners but we wouldn't permit like the large blow up . Bob Mikulak: I can explain that to you a little bit with Shorewood . The problem with the Shorewood building is it 's obviously one we acquired . That building has no frontyard setback and it was actually a development put together with that Video Update by the previous owner of our company . There 's no signage allowed on our building because Video Update has the II signage for that so called parcel . So what the City Code does allow is it allows the banner on the building so the banner is then on the building as signage conforms with the City requirements and also doesn't have the signage on the building which Video Update had totally so it 's a very tight" corner and tight spot . It was a buiding that was constructed prior to our 1 Planning Commission Meeting February 6 , 1991 - Page 17 • involvement with the company here locally . So that 's how that arrived and I 'm sure that might answer it for you . Farmakes: The last question I have is ,. I 'm curious to know why the majority of landscaping is to the east -next to , as I understand it now would be an additional parking lot for the Hanus building . Is that correct? What was the reasoning behind that? That 's sort of in the backyard . It seems to be your intent to keep this building as open as possible . Is that for a retail reason or are you having a problem being ' viewed from the highway? Bob Mikulak: In looking at the TH 5 , at this location , TH 5 is basically the only recognition that we will get . We 're obviously not going to get it by somebody driving down a cul-de-sac on 79th . TH 101 is going to be relocated in the future and moved about and so forth so our primary concern obviously is to make this venture profitable long term . We don't ever want to get in a situation where all of a sudden we have one car coming in and we 've got it closed . So in order to do that we have to maximize every bit that we get , that the site gives us . It comes to your concern about 1 everything . You know you take minute little traffic flow , doesn 't make any difference . Well , one little thing might not make a difference but you add them all together and it makes a big difference to a company as to whether they make a profit or not . Yes , your concern is legit . Did we locate it there? Yes . We located it there to meet the requirements of the City and also to meet our requirements to have the development occur and that 's visibility to TH 5 so that we 're obviously seen . We have screened basically the headlights and actually have located the garage doors parallel with TH 5 . Or actually they 're perpendicular . Our building 's parallel and tried to conform with your requirements again but still trying to maintain our optimum positioning because you know , just that little bit makes a big difference . You know you bring up car washes and people stacking next to us also . Please keep in mind that if you take a 100% of the people , the quick lube industry only has about 20% of those people ' using them . The other 80% still do it theirself . The 20% that we get in are not the people that necessarily wash their car . They 're the people that would take their car down the street somewhere else and drive it ' through and wash it . In other words , the income bracket that we gear our vehicle studies to would be not the lower income but getting and moving up that income bracket . So I 'm sorry to make it long but yes . That issue of landscaping and all the others go together . It 's not just something that you can take one little thing and say well , if we change this one little thing it won 't matter but then you get over here . Well , we change this little thing . Pretty soon you make it unprofitable for a company to exist ' there and function and that 's where we 're coming from . So I 'm hoping , I 'm trying to explain not only the picture I present but why we do it . You know we 're not new to the business . We have 300 facilities around the country and do it all over . That 's just what we 've found we have to do to make it work . To make it profitable . Farmakes: To the north of the property , as you said , there 's not a lot of ' visual access there at that cul-de-sac . I guess I would like to see a little bit more landscaping than what you have there if that 's possible . It seems awfully minimal . That 's it . 11 • Planning Commission Meeting February 6 , 1991 - Page 18 Ahrens : Only one comment on the preliminary plat . That 's paragraph that one that Brian brought up and I agree with him that that is vague . I don' understand the second sentence where it says if necessary , other parcels will be . . . I don 't know what you 're referring to there . . . Site plan review . A couple questions . Would you be willing , Bob right? To work with the staff in providing more landscaping? I think it 's pretty minimal . I noticed that you put in your plan I think that you were going to be providing .small bushes in certain areas and I noticed on your pictures that the bushes provided shade for about 10 rocks mostly . Tiny little bushes . Bob Mikulak: Well obviously they 're all brand new . None of the facilities are . Ahrens: Well I know but it could be years for them to get you know this II . big even . Would you be willing to work with staff to maybe increase the amount of landscaping? Cob Mikulak : I guess give , present where and then I can answer that . Do you increase it , yes I can increase it but to what extent and to where I guess? , Ahrens: Well maybe Jo Ann , do you have suggestions? Olsen : Yeah . We could , you know in speaking with them we 've requested some additional evergreen trees and other trees rather than more emphasis on the shrubbery and along the berm in the front and even some along the II building . I talked to them about that on the north side of the building where it 's totally bare . Ahrens: I don 't think it would have any impact on profitability to providj more screening and some more landscaping around there . I 'd like to see that at least . I have a question . Why aren 't we requiring the type of roof that we required on the emission control building on this roof? I Olsen: It was discussed . Krauss: A couple of reasons . First of all , the emission control building ' was the first one we brought through that way and quite honestly we were sort of waiting to see what the City Council did. City Council ultimately recommended in accordance with your wishes and there is a mansard roof on II that building now . In fact they submitted building plans for it and we think it looks a lot better . But this site is a little bit different in that unlike the other one where we had a McDonald's roof line that was mansard . We had the residential area behind it . In this case we have the ' Hanus building which is flat roofed . We have the Amoco station which is flat roofed . We have the car wash which is flat roofed . I guess we were I little bit hesitant to forcefully push the issue on this one because the neighborhood wasn 't as clear to us and I know we 've spoken to you and to some of the City Council people about this that we really need to sit down and lay out the city and design goals for it so that we can clarify ordinances and get our act together a little more . I should also say that II we brought this up a number of times in meetings and were basically told that it 's a deal killer on this one . That this is their building and this 11 is what you have . • Planning Commission Meeting February 6 , 1991 - Page 19 Ahrens: I guess I 'm just a little confused because I think we presented to ' the emission control people that this was the new view , appearance of Chanhassen . We 're all going to look like this and this is what we were going to be requiring and all of a sudden , you know this is a pretty visible building when you 're driving into Chanhassen. I think maybe it wouldn 't look so bad , I don 't know . Krauss: Well , in all honesty , we would still prefer something done to the roof line . This building also though has that barrel feature that breaks up the side of the building a little bit . It 's not , I mean the emission control building was just , I mean it was a box . There was no detailing on it whatsoever . Arguably a red barrel is part of a sign package and not sign detail . I don 't know , this was a tough one for us and I don 't know if we made the right choice or not but quite honestly I was curious to see your reaction to it . We need more direction in this area . We would like to be more consistent . We 'd like to consistently raise the standards of our expectations but right now we 're doing it on something of a subjective , catch as catch can basis and we 're a little uncomfortable with that . I don 't know if that clarifies it at all . It sounds like we 're waffling a little bit but there you have it . Ahrens: I guess I don 't understand the standards there and I think , I would like to see a mansard roof simply because the other buildings around there are flat roofed and I 'd hate to see , it looks like just a one stop auto service corner as you drive into Chanhassen with the flat roofs_ and auto parts store and the gas station and the car wash and the quick oil change . I 'd like to see something that looks a little different . I think , I don 't know . I think it 's going to look , not that I have anything against your building but I don 't like the appearance as the main entrance into Chanhassen . Emmings: Are you done? Ahrens: I could go on . Emmings: No , go ahead . Ahrens: No . Emmings: I 've got a little discomfort with saying that our subdivision ordinance doesn 't allow the creation of remnant pieces and then creating two of them . I 've heard the explanation and so forth but it still bothers me and are you comfortable that there 's no chance we 're going to wind up with two pieces here? Two little outlots that can't be hooked up to something else? ' Krauss: Yeah , and that 's why we proposed this . We would have preferred to have the whole thing platted and that was our initial position on this ' throughout . Mr . Johnson convinced us or maintained that that 's just not a possibility because of the multiple ownerships so what we came up with is kind of the same thing through another means . The instant these outlots are created , our City Attorney 's going to control the process . Nothing comes out the door , I mean those outlots will cease to exist as soon as they 're created because at the same instance they'll be merged to the other lots . 1 Planning Commission Meeting February 6 , 1991 - Page 20 , Emmings: Okay . I 'll rely on you for that . This dumping ground for wrecked vehicles? This is obviously off the point but sure caught my eye . II It says the area located between 79th Street and the railway tracks has become a dumping ground for wrecked vehicles , and what 's being done about that? I Krauss: Well frankly it 's a little bit frustrating . You know we 're not sure exactly who 's doing it at this point . We 've been working with Brad t rennovate the whole property and we think we 've got the ultimate solution 11 which is our buying the property. We 'll berm it . We 'll landscape it in this package of improvements and as city right-of-way nobody will be parking on it but in the past , the Hanus operation has parked junked vehicles , working vehicles , employees vehicles and everything else and right now there seems to be vehicles that are being brought by wrecker onto the property there . One of the things that Jo Ann and I would like to addll as a condition here too under the plat is we 're somewhat concerned with th future use of the outlot adjacent to the car wash . The Hanus facility too for that matter . We want to make sure that there 's a rider written into the plat that says that under no circumstances will these outlots be used 11 or these parcels be used for the storage of, the exterior storage of wrecked or junked vehicles . We 're just concerned that wherever there seems to be a nook and cranny over there , somebody seems to find something to dump on it and we 'd like to head that off if possible . Now Mr . Johnson is working with us and does , upon acquisition of the Hanus building , does plan to rennovate that parking area it front of the building and hopefully we can get him to work behind the building and we 'll own some of that so a lot of wheels are turning that if it all falls into place , we 'll have most of the problem licked . Emmings: Okay , if we put a condition on this subdivision regarding those outlots and if they go out of existence , are we doing anything? Krauss: I 'm not certain. I 'd like to ask our City Attorney to clarify that if possible , or you can clarify that for us . Do the conditions , you know my question to Roger is , and we just thought of this one. Do the conditions attached to that outlot carry forward when it 's merged with the II other parcels? I don 't know if they do. I hope so but I don 't know . Olsen: We can work out some wording I 'm sure because that ties into number, 3 too . We have to come up with the description for those . Emmings: So the condition would say that , something like the City Attorney will be directed to come up with some language that will prevent these outlots from being used for storage of vehicles or anything else after they merge with the other properties. Krauss: Unless subject to a plan approved by the City, yeah. Brad Johnson: Maybe I can clarify that car parking thing. Previously, , prior to the Amoco store change , remember where those cars were parked? Emmings: Where? I Brad Johnson: Behind the gas station. When Amoco changed that , there was no place to park them , whoever parks them there . - So ;lbw when there 's a 11 Planning Commission Meeting February 6 , 1991 - Page 21 wreck on TH 5 or TH 101 , the only place in the city that anybody can park a car temporarily now , it turns out , not that they 're suppose to but that 's where they end up , is over on that parking area . We would like to landscape and eliminate that . If you go by there at night on your way back , by the dark of night somebody was parking cars there . Most of those accidents happen in the evening and it is an enforcement problem . It 's been going on there now as long as I 've lived at someplace . What we have is we have a wrecker service in town with no easy place to park stuff on a temporary basis . We would propose . . .property way in the back there could be someplace to do that because there 's no place in town to do it . Emmings: Thanks . As far as the preliminary plat is' concerned, I don 't have anything else . I agree with Brian 's changes to number 1 and adding the 7th condition here . On the site plan review , item number 3 . I agree ' that the landscaping needs to be more and everything is so low except of course where they want to hide the vehicles that are waiting . They put the one pine tree 's in a position so it screens the cars that are waiting from TH 5 and I understand the rationale for that , and I don 't have any problem with it but I don 't know why there couldn 't be something taller on this property . Certainly on that grassy area just north of the building there could be a couple of maple trees or something over there that would probably make the site look a lot better . And I agree with Jeff 's remarks that maybe something- more along the northern edge there . That 's wide open too . But at a minimum I would think you 'd want to add those along with the additional landscaping you already talked about . I think we should add a condition to the site plan review that there will be no outside storage . No outdoor storage . I wondered , I 'd like to ask the applicants , what is the maximum number of employees on site at any one time? Bob Mikulak: Generally what happens is you have a manager who will open the store so you will have a manager per se or assistant manager on the 11 presence of the property . Anywhere from 1 to 3 technicians with him working . On Saturday you 'll probably have the 3 . On Mondays you 'll probably have the store manager himself opening the facility so again slower times obviously we 'd have less people there . Busy times we 'd have more . Emmings: So at most you 've got 4 vehicles parking on the site that belong to employees? Bob Mikulak: At very ultimate busiest times . Generally you would only have 1 person in the lower level working and then the 1 or the 2 up above . Emmings: You 've got a total of 5 parking places here . Are there reasons that people who are using the facility need to park and come in for anything? You just don 't need it? Bob Mikulak: If they want to come and talk to us about something , obviously I guess they can come and talk to us . We basically don 't have that need . . It 's a drive up service and that 's really what they 're there for is to get in and out so they would be driving up rather than parking . Most people are encouraged not to get out of their vehicles. Just to drive thru . r 1 Planning Commission Meeting February 6 , 1991 - Page 22 1 Emmings: Okay . As far as somebody using it for the first time . How does" a person know what your services cost? Or even what services you offer? mean is there any information outside the building that tells them that? Bob Mikulak: It would be from the standpoint of you pulling up by the building and someone will come out from the facility and greet you . They will ask you if it 's your first time to Rapid Oil as part of their initial questions . If that is a yes , then they will go through the other information . Actual procedure . Lyndy could probably run down it because II he does it all the time . There is no signage outside . When you get inside the building , there is a menu board if you wish to call it that and it is II explained to them once they are pulled up to the building by someone in person . Emmings: Okay . There 's no pricing information outside? Okay . I don't , have anything else . Conrad: I have a quick question . ' Emmings : Okay . Conrad: Where did we move the dumpster? 1 Bob Mikulak: Back , which would be , can you see that? Conrad: Yeah . Bob Mikulak: It was right here which would conflict with being on the setback . . . Conrad: Why is it separate from the building? That sort of bothers me . We don 't have an ordinance . We just have a setback ordinance for trash? I don 't like that . It should be adjacent to the building . Olsen: The trash enclosure , what you were saying was going to be 8 feet in height so that would still be . . . Bob Mikulak: I 'll tell you one thing . . .based upon experience. Again, nothing against having it close but if we were to take and locate this adjacent to the building , it may work in office buildings or something but if you were the guy pulling up to get the trash, how would you get it out there in big semis? That 's the problem. That 's why attention. . .in that II case they pull in here , back into the parking spaces and leave . If it were located on the building or something , he 'd have a heck of a time not only disturb what 's on site, happening , the other vehicles, cars and so forth andll the people which makes it very difficult for him to get it and next thing we know we 've got the corner of it down because the guy can't get to it . It is totally enclosed . It has a slide up or garage door on it . A . . .roof ' on it so it 's pretty clean . Conrad: I 'm sure it is . I don't like it though. I don 't like the fact that it 's not adjacent . You know there aren't very many exceptions . Well , II I think the standards are what I would have to apply and if we don 't have any , we don 't have any . 11 • Planning Commission Meeting February 6 , 1991 - Page 23 Olsen: That 's where we can add landscaping . Farmakes: If you go with a clockwise flow of traffic , isn't the garbage pickup then going to be going against the grain of traffic? Bob Mikulak: The car that 's coming out , that car that comes out comes out like I say , approximately 1 every 15 minutes . So if that would be the case , an average of 15 minutes. So a car pulling out , if a truck pulls in at the same time , obviously they 're going to be there . Small possibility . I can't say it doesn 't exist but I can't say that it would be any better the other direction either because then you 've got a garbage truck which is backing up into traffic . You know, is there a perfect way to do it? I wish there were . . .but there really isn 't a perfect way and every sight has a cloud on it . We just try to deal the best with those that we can . Trash ' unfortunately is one of those necessary evils . Conrad: What 's between the parking area and the building? Is that grass or is that concrete? What is that? Emmings: It 's grass . Conrad: Is it grass? Emmings: I 'm assuming . rConrad: Is it green grass? IBob Mikulak: Grass , yes . Emmings : As far as the traffic pattern goes , I guess I agree that I don't know that the traffic , the volume of traffic doesn 't seem enough to bother to reverse it if it 's something they really don 't want . I think I 'd be inclined to leave it the way they want it . The other question that I had here is getting rid of their , water from their site . I don 't quite understand how we coordinate . There 's no sewer now on 79th Street so as far as waste water from that site , until there is sewer , will those things be done concurrently? Krauss: That 's the goal , yes . If we don 't , what happens is it will just flow off the site and down the street and go into Great Plains Blvd . where ultimately a catch basin. rEmmings: Is that something we should be concerned about? Krauss: Yes. That 's why we 're tying together this whole thing with the HRA . Emmings: Well , it will be interesting to see if it happens . Batzli : I 'd like to make a motion that the Planning Commission recommend approval of Subdivision Request #91-1 for Gateway First Addition, 3 foot 11 variance to the lot depth requirement , plat shown as January 15 , 1991 with the following conditions . In condition 1 , the first sentence would be amended to read , Outlots A and B shall be merged into the property titles of the adjoining parcels and that such outlots shall be combined with such 1 Planning Commission Meeting February 6 , 1991 - Page 24 adjoining parcels into single tax parcels concurrent with recording the final plat . Condition 3 would be deleted and it would read , applicants shall agree that all increment generated from Block 1 , Lot 1 ; ( and appurtances ) shall be used to offset the cost of public improvements prior to final plat approval . Further , Lotus Realty shall agree prior to final plat approval that all increment generated from Outlots A and B , the two lots behind the Hanus building , the property on which the Hanus building is located ( if purchased by Lotus Realty) , and the Brown property to the west ( to the extent controlled by Lotus Realty ) shall be used to offset the cosji of public improvements to West 79th Street . And then a new condition 7 which would read, appropriate language shall be recorded against Outlots All and B to prohibit storage of automobiles and other refuse , except upon appropriate city review and permit process . Emmings : Does anyone dare second that without Roger reading his new number' 3 to find out what it means? Batzli : Well you guys should take a very close look at that to make sure II it says what you want it to say . Krauss: We will be forwarding this to Roger next week and getting his advice before it goes to Council . We 're very comfortable with the intent of the rewording. Emmings: Yeah , I think that 's a lot more specific than what 's here and I II think it sounds better but , is there a second? Batzli : Well I don 't know if it does what everybody wants it to do . You II guys need to look at that very closely as well as the applicants . Emmings: Is there a second? Ahrens: Second . Emmings: It 's been moved and seconded . Is there any discussion? 1 Batzli moved, Ahrens seconded that the Planning Commission recommend approval of Subdivision Request #91-1 for Gateway First Addition with a 3 II foot variance to the lot depth requirement, on the plat shown as January 15, 1991 with the following conditions: 1 . Outlots A and B shall be merged into the property titles of the I adjoining parcels and that such outlots shall be combined with such adjoining parcels into single tax parcels concurrent with recording the final plat. The applicant is responsible for providing the City Attorney with all documentation and agreements required to complete thell transaction . 2 . Five foot drainage and utility easements shall be provided along the II easterly lot line of Outlot A and the westerly lot line of Outlot B . 3 . Applicants shall agree that all increment generated from Block 1 , Lot II 1 , ( and appurtenances) shall be used to offset the cost of public improvements prior to final plat approval . Further , Lotus Realty shall agree prior to final plat approval that all increment generated from II Planning Commission Meeting 11 February 6 , 1991 - Page 25 Outlots A and B, the two lots behind the Hanus building, the property on which the Hanus building is located ( if purchased by Lotus Realty), and the Brown property to the west (to the extent controlled by Lotus Realty ) shall be used to offset the cost of public improvements to West 1 79th Street. 4 . Cash in lieu of parkland dedication shall be required at the time of building permit issuance . 5 . The sale of the two lots behind the Hanus Building and of the parcel containing 79th Street to the HRA shall be concluded prior to 'final plat approval . 6 . The applicant shall enter into an agreement with the City HRA which will ensure the timely construction of improvements to West 79th Street . 7. Appropriate language shall be recorded against Outlots A and B to prohibit storage of automobiles and other refuse, except upon appropriate city review and permit process. All voted in favor and the motion carried unanimously. Conrad: I make a motion that the Planning Commission recommends approval of Site Plan Review Request #91-2 for the Valvoline Instant Oil Change facility as shown on the plan dated January 15 , 1991 with the following conditions and the conditions are as presented in the staff report except for condition number 2 . In condition number 2 , what I 'd like to reword there . Instead of reverse the traffic circulation , I would like to have the applicant present to the City Council revisions to the plan guiding internal traffic including signage , curb cuts , center islands , stripes , so ' that we 're convinced that the internal traffic is handled . I don't believe the site is designed well for what they 're talking about and if we grant them the circulation that they 'd like , I need a better internal traffic ' circulation than ghat I see . In terms of condition 3 , I would like to have staff significantly . I would like to have staff review with the applicant both the landscaping on the north and the south side . I think on the north side we 're extremely lacking in any kind of pleasant entry from what I can see and then on the south side we 're talking about TH 5 and I guess I 'd just like to have staff review that one more time and make sure that the City of Chanhassen is comfortable with the landscaping . That is sort of our entrance to the community . All other conditions I agree with and we add condition number 10 that there be no outside storage . Batzli : Second. Emmings: Any discussion? Ellson: What do you guys want to do about that roof? Ahrens: Yeah . I was just going to bring that up . Nobody hopped on that bandwagon . Ellson: I liked the idea . Planning Commission Meeting February 6 , 1991 - Page 26 Conrad: We don 't have any architectural standards and it 's just really , until we do , I 'm real uncomfortable about jumping into designing things . Until we review it with City Council . . Ahrens: Yeah , but we already recommended that the emission control building have it . Conrad: You did . I didn 't . 1/ Farmakes: I did but my reasoning behind that was it was adjacent to single family residences and this is not . Ahrens: . . .a decision made based on any requirements . Emmings : No , but at least it has a rationale and I guess that was my rationale for going along with that too . Here we look at an emission control station from TH 5 , you 're looking against a single family residence and those people also are looking out at it and they were here complaining " about flat roofs and so forth . In this area , we don 't have those same ' conditions . It does seem different . Not a lot different but it does seem different. I think it 's tough to impose it on this one . Plus , I 'm not sure that you can put a mansard roof on this building the way it 's 1 designed . I don 't think that the emission station had much of a stake in having all of their units look the same . They said they did but I didn 't buy it . At least they said they did to the City Council , I heard them say that but I didn 't buy it . This business I think is a little different . And having their red barrel and everything up there , that kind of identification I think is different . Ellson : Well you can have the barrel and a mansard roof . Emmings: I 'm not sure you could . I Conrad: It 'd be real tough . The point Joan is we should really look at what we 're , we have to have standards . I Ahrens: I think that we should then have standards . Conrad: Like real pronto . I Ahrens: Yeah , right away . Ellson: You 're talking about the entrance and everything, I 'd think you 'd 11 want the nicest looking buildings you could have . Ahrens: I do too . ' Farmakes: One of the situations of making a car area in a city though for car repair , car servicing is that habitually you 're going to get bright colors because that 's the way that corporately they advertise . That 's why II it 's said they 're seen from the highway that way and primarily you 're going to be surrounded by other buildings of the same alike . They 're not going to be architectural wonders . It 's unfortunate that it is at the entrance of the city from that side . I I Planning Commission Meeting February 6 , 1991 - Page 27 Erhart : But keep in mind , those cities who create architectural standards , you can get anybody to comply with them including McDonald 's and everybody . If you travel around , you can see those cities who have got together and agreed and put it down on paper and people will follow it . We have no standards here and I don't think you can do it piecemeal . It 's not fair because it won 't be consistent . I agree with whoever stated that we ought to get together with the City . If they voted unanimous on that roof on the 11 inspection station , that tells me that the City , somebody , the city leaders here want an architectural standard and it 's high time to do it so . I think that 's the first step . Ahrens: Well if we can 't get it on this building , I think we should get the standards together real quick so we don 't have to approve further developments . Emmings: Any more discussion? Conrad moved, Batzli seconded that the Planning Commission recommend approval of Site Plan Review Request #91-2 for Valvoline Instant Oil Change facility as shown on the plan dated January 15, 1991 with the following conditions: 1 . Relocation of the trash receptacle and enclosure to where it meets the required setback . 2 . The applicant shall present to the City Council revisions to the plan guiding internal traffic including signage , curb cuts, center islands, stripes, etc. . 3 . All deciduous trees to meet a 2 1/2 inch caliper and coniferous trees must be a minimum of 6 feet in height at time of planting . The financial guarantees for landscaping improvements shall be required at time of building permit issuance . The applicant shall meet with staff for their approval regarding landscaping on the north and south side of the site . r4 . The applicant shall be permitted one pylon sign not to exceed 64 square feet in area and 20 feet in height , not more than 4 directional signs not to exceed 4 square feet in area and 5 feet in height , and one wall sign not to exceed 15% of the wall area . Any lettering or symbols on the backlit barrel will be considered wall signage . 11 5 . All roof top equipment shall be screened . Screening shall be provided by elevated parapets or by' screens constructed with materials ' compatible with the building . Exterior wood slat fences are not acceptable . 6 . The applicant shall provide existing off site contours for all areas within 100 feet of the property line including 79th Street . The applicant shall also coordinate the boundary site grades with 79th Street in order to establish a compatible grade match . 7 . The applicant shall coordinate and provide detailed information of the storm sewer connection to the proposed storm sewer along 79th Street . Refinement of the site drainage scheme will need to be performed , I Planning Commission Meeting • February 6 , 1991 - Page 28 • 1 particularly near the driveway access to ensure that the flow is directed towards the private catch basin . Runoff calculations prepares, by a professional engineer and a contributing drainage area map is required . 8 . Existing sewer elevations and service elevation connections are required . 9 . The applicant shall be required to install a city standard concrete apron at the driveway entrance . 10. There shall be no outside storage. 11 All voted in favor and the motion carried unanimously. Brad Johnson: If I could add one thing . I . . .standards architecturally . Ji also believe that standards architecturally. . .public hearings with developers there and other users because you can basically really impact II financially those people that own property . . .have to have a lot of input adO to what 's possible and what 's not possible . Mansard roofs aren't the only answer . There 's the bank building over here that doesn 't have a mansard roof . Emmings: Well and you don't want everything with a mansard roof and how do you get some variability if you 've got standards that say one thing? Those' are problems . Brad Johnson: My concern is I believe that everything should look good butt we 've got to be careful . . . If they come into town and they buy land in town and know there 's a standard , they 'll check all that . If you 've got it , they know it . . .so , but thanks a lot on 'our help . 11 ZONING ORDINANCE AMENDMENT TO AMEND SECTION 20-576(3) REGARDING CONTRACTOR 'S YARDS AS AN INTERIM USE. I Emmings: I 'm not going to ask for a staff report on this because this is • very short and I 'm sure everybody 's read it . It's a public hearing . Is ' there anybody here from the public who wants to comment on this? Batzli moved, Ellson seconded to close the public hearing. All voted in favor and the motion carried. The public hearing was closed. I Ahrens: I don 't have any comments . • Farmakes: I have no comments on this as well . , • Batzli : I 'm in favor of it . Elison: Nothing . Conrad: No . I Erhart: Amen. • I