2. Reallocate Year XVI Comm Dev Block Grants for Sr. Housing/Sr. Center Study CITYOF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
a ±-01kR
MEMORANDUM i.
S- �S-II
TO: Don Ashworth, City Manager
' FROM: Paul Krauss, Planning Director
i6' di
DATE: May 15, 1991 , �. 5- -5
' SUBJ: Request qu for the Reallocation of Year XVI Block Grant
Funds to Undertake Senior Housing and Senior Center
' Feasibility Studies and Reallocation of Previously
Approved Year XVII Funds
The potential of eventually developing senior housing and senior
center facilities in the City of Chanhassen has been discussed
frequently over the past year. Needs for these facilities were
touched on in last year's Senior Needs Study and have been frequent
topics of consideration by the Senior Citizen Commission. In each
instance that these facilities were discussed, several ground rules
were recognized. The first is that development of either facility
is, at best, a long term goal. Before they can be effectively
created, there needs to be a coalition developed to support,
encourage and be involved in the process and there must be long-
term financing strategies that are cost effective and reasonable.
The second factor is that while there is evidence that these
' facilities are desired by a number of people, it is not yet clear
that they are actually feasible from financial and use standpoints.
This lack of certainty is due to the fact that the question of
whether or not it is feasible to construct these facilities at some
' point in the future has never been sufficiently researched.
Before the city embarks on any long term strategies to develop
these facilities, we believe the basic feasibility of each needs to
be thoroughly researched and determined. Therefore, on April 19th
of this year, the Senior Citizen Commission recommended the City
Council reallocate Year XVI CDBG funds to undertake individual
feasibility studies for senior housing and a senior center. The
Council may recall When Year XVI funds were appropriated,
$26, 112.00 was set aside in a category called "Senior Center
Facility" but which was in reality a holding category for senior
related programs. We are proposing that these dollars be allocated
towards undertaking both studies. We believe that this amount of
money should be sufficient to develop the type of information we
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Senior Housing/Center
May 15, 1991
Page 2
' believe is required. At their April meeting, the Senior Citizen
Commission recommended that the Council approve the reallocation of
' Year XVI funds for this purpose. Copies of the draft request for
proposals for consultant assistance to undertake these studies are
attached to this report.
In discussions with the Hennepin County Block Grant Office, they
have indicated that there is no problem in funding the feasibility
studies that we have requested. However, they did request that we
11 reorganize our request for Year XVI and Year XVII. The federal
government has a cap on the amount of funding that can be allocated
for programs versus capital improvements. Therefore, Larry
' Blackstad at Hennepin County has requested that we reallocate the
$3, 000 for Sojourn Senior Day Care Center already approved by the
City Council in Year XVII funding, into Year XVI. This has the
advantage of making these funds available immediately for Sojourn.
Under Year XVII funding, they would not be available until mid-
summer. Since we would still have a need for the $26, 112. 00 for
the Senior Center and Senior Housing feasibility studies, we would
be funding $23, 112. 00 out of Year XVI funds and an additional
$3, 000 of Year XVII funds. We will include this funding in our
previously approved category entitled "Senior Plan" which was used
' to partially subsidize the cost of developing a senior services
brochure from Year XVII funds.
Describing this juggling of funds is somewhat difficult, but the
ultimate result is that projects approved for funding by the
Council, as well as the project requested for funding at this time,
will be able to proceed without delay or hinderance. In this
manner, we are also able to resolve a problem that exists for our
overall block grant allocation and for Hennepin County's
administration of the block grant program in general.
STAFF RECOMMENDATION
Staff recommends that the City Council approve a resolution
approving the reallocation of Year XVI and Year XVII Community
Development Block Grant Funds as follows:
' 1. Year XVI Funds $23,112 .000 - Undertake Senior
Housing and Senior Center Feasibility
Studies
' 2. Year XVI Funds $3,000 - Sojourn Senior Day Care
Center for the acquisition ' of
equipment related to the program.
' 3. Year XVII Funds Deletion of funding request of $3,000
for Sojourn Senior Day Care Center
and $3, 000 be added to the
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Senior Housing/Center I
May 15, 1991
Page 3
Senior Plan category which will be
used to complete senior housing and
senior center feasibility studies. '
ATTACHMENTS
1. Staff report and minutes from April 19, 1991, Senior
Commission meeting.
2. Resolution approving Year XVII CDBG.
3 . Request for proposals. ,
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CITY OF
'I! CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN; MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
' MEMORANDUM
TO: Senior Commission •
FROM: Paul Krauss, Planning Director 74—
DATE: April 15, 1991
SUBJ: Draft Request for Proposals for Senior Housing and Senior
Center Feasibility Studies
As the Commission is aware, staff has been requested to prepare
requests for feasibility studies to undertake an analysis of the
potential of building senior housing and a senior center, within
Chanhassen. It is envisioned that this work will be funded out of
Year XVI CDBG funds which have been set aside for this purpose. We
have approximately $26, 000 reserved for these studies at this time.
' Preliminary discussions with Judy Marshek, who conducted the Senior
Needs Study, would seem to indicate that this funding should
roughly be sufficient to undertake both studies. There is also a
potential that the Chanhassen Housing and Redevelopment Authority
would partially subsidize the housing investigations.
It is envisioned that these studies will answer the basic questions
as to whether or not there is sufficient demand to construct these
facilities and, if so, where should they be located and how should
they be structured. If decisions are made to proceed with either
or both of these facilities, it is hoped that the studies will
serve as the starting point on a long road that will hopefully
culminate in their development. We strongly believe that for these
' items to be pursued effectively, the Senior Commission needs to
broaden community support. Therefore, we are recommending that a
senior facility task force be established to work on these studies.
We believe the senior facility task force should include several
interested City Council members, as well as members from local
churches having an interest in senior affairs, the Chanhassen
Seniors Group and members of charitable organizations such as
I Rotary and Lions Clubs that could potentially prove to be a source
of funds.
The draft Request for Proposals are submitted for your review and
comment. Staff is recommending that you make any changes you wish
to in the proposals and that they be forwarded onto the City
' Council for action.
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Request for Proposals I
Senior Housing/Center
April 15, 1991
Page 2
II
RECOMMENDATION
Staff recommends that the Senior Commission approve the Request for '
Proposals for Senior Housing and a Senior Center. It is
recommended that the City Council authorize the reallocation of
Year XVI Community Development Block Grant Funds to finance these
II
efforts.
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Senior Commission Meeting
IIApril 19 , 1991 - Page 21
II rent 's not budgeted . There 's organizations that have money who might be
willing to , you know civic organizations in town , who might be willing to
put up a month 's rent as a donation . I know the Athletic probably , twist
the Board of Directors of the Chanhassen Athletic Association to put up a
' month 's rent . We can afford it . I 'm the treasurer so I know we can afford
it .
IMontgomery: That 's the kind of people we like to have around .
Jay Johnson: Right now , when I took over as treasurer 4 years ago , we were
$600 .00 in the hole . I borrowed money from the City . Now we 're about
$4 ,000 .00 to $5 ,000 .00 in the good which is less than a quarter of our
annual operating budget . We have an operating budget of around $20 ,000 .00
for the kids . So I mean I would assume that a month 's rent is only about a
IIcouple hundred dollars .
Heinlein: How about the Lion 's Club or something like that?
rJay Johnson: Right . I '''. saying if you hit the Lion 's Club , the American
Legion for a month 's rent , you hit the Chamber of Commerce for a month 's
' rent . •
Montgomery: Jay , don 't you think that this group we 're trying to get
together would be in a good position to try to solicit?
IJay Johnson: Exactly . That 's how I put the two together . If every year
these organizations . We find 12 organizations that want to donate one
Imonth of your rent .
Montgomery : It 'd be great . So we need to find out from Sharmin what the
cost would be and then we need to get the Council to appoint the -group and
bring it before us and then we 'll get going .
Howard: Does the Legion serve lunches every day?
IIMarion Stultz : Except weekends . I mean Sundays .
Howard: So there 's no possibility there? I know they have breakfast but
they also have lunch?
Marion Stultz : Yes .
IMontgomery: Sharmin , are you okay now with what we 're doing here? Okay .
IB . MEETING WITH JUDY MARSHEK.
Al-Jaff: Paul and I met with Judy Marshek . Judy is the person that , she 's
the person who did the senior 's need assessment study for the city of
II Chanhassen . Some members here are familiar with her . I don 't believe
Sherol or Bernice know her .
IMontgomery: Very nice , efficient person .
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Senior Commission Meeting
April 19 , 1991 - Page 22
Al-Jaff : The Senior Commission had requested that we draft a request for
proposals for senior housing and senior center . We met with Judy . We
discussed what the City 's intentions are . What the Senior Commission 's
intentions are and we came up with a rough draft proposal for the Senior
Commission to approve . We can go through the draft if you want to .
Montgomery : Would you like to do that?
Al-Jaff : The study will decide whether there is a need for a senior center II
and senior housing in Chanhassen . There will be two studies basically but
• related . Should the senior center be located next to a senior housing
complex or where should it be located in the city . Do we need a physical
building and a structure in Chanhassen or is South Shore doing the job for
the City? What type of services should there be in the center? These are II all things that will be requested from whoever is going to do the research
for the city . Size of space they will be doing . They would have to
prepare a step by step time table for the city as to how to go about
forming the group . Educating the public . Bringing in the support for
building the center . There will be a senior center needs analysis . What
type of needs do seniors have and how can we accommodate all those needs
into the center . For instance there 's some people that want to play cards . '
So we have to have that space in the center . There are some people who
want to do craft 's work and so on and so forth. Market analysis . That
would be another thing that the consultant would have to work on .
Montgomery: Meaning who would come right? To the center?
Al-Jaff : Who would come to the center but what is the market of their ,
it 's like if we for instance for the housing . How much rent should be?
What can people afford? What type of housing should be built? We want
finances for the senior center . How are we going to go about financing it?
When it 's in operation , where are we going to get those funds from? Are we
going to get to a point where we say . . .center anymore? All of this will
have to be . There will be utilities to pay . The City will end up owning
the center but those will be the requirements from the person that will be II
doing the research for the city . Housing . Through the study that Judy
Marshek did for the City we discovered that there is a need for senior
housing but we don 't know to know to what extent . This study will tell us II
exactly what type of housing is needed , if housing is needed in Chanhassen .
How many stories? What should the facility look like? Is it apartments
2-3 stories high? Where should it be located in the City? How much rent
do we charge? How do we finance it? So on and so forth .
Montgomery: I thought that it was very comprehensive .
Heinlein: .I noticed that St . Hubert 's has given up the idea temporarily of II
putting up senior housing .
Al-Jaff: Correct . We want to find out where there is a need for the - 1
senior housing or not . What staff is recommending is that the senior
commission recommend that the Council authorize allocation of community
involvement . Block grant funds to finance those studies . We had requested II
$26 ,000 .00 to serve this study .
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Senior Commission Meeting
April 19 , 1991 - Page 23
Montgomery: I had a couple of questions . I wondered about the time
involved . Whether this is going to be sufficient for the extensive
information requested . Did she seem to think that that was a possibility?
' Al-Jaff : She thought a 6 month starting in September . If she gets it .
Montgomery: If she gets it?
' Al-Jaff : Yeah , if she does it .
11 Montgomery: She thought she could do it in 6 months . Would she have extra
help? Does she do this alone or will she have a staff working with her?
Did she say?
Al-Jaff : She didn 't say anything about that but Judy is capable of doing
things like that . I know that she does have her own research group but
she 's a representative . She 's the one who always attends all our meetings .
tMontgomery : But she does have other people?
' Kubitz : Did I hear right that she wouldn 't start until September?
Al-Jaff : By the time we get approval . By the time we set . We have to
send out the requests for proposal for bids . We have to get some input .
II Well not input but when we receive the bids , the different bids then . All
this takes time so I don 't believe we 'd be able to start until September .
IHoward: I thought we already had amended this? Approved?
Al-Jaff : No . It 's the allocation of the money that we had to recommend
for approval and we had to approve the , these are the drafts of what are we
looking for .
Montgomery: The request for proposals .
Al-Jaff : Exactly . Requests for proposal . What are we looking for that
research person to do for us .
IMontgomery: I was thinking too of the responsibility of going ahead and
doing all of these things based on that report . It has to be a very
responsible person that 's preparing that report .
IIHeinlein: Well she proved to be quite responsible with working with us
last year .
IMontgomery: Yes she did .
Heinlein : But $26 ,000 .00 .
Al-Jaff : It 's not just going to be for these studies . There will be
mailings that will have to go out . If we need to take trips to go look at
I other senior centers . We need to rent buses . There are a lot of side
expenses that we have to account for in advance . I believe that that will
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Senior Commission Meeting
April 19 , 1991 - Page 24
be used up all that money . But it 's always good to have that .
Montgomery: Can it be then switched into some other activity if we find' it
doesn 't take all of that or is that a possibility?
Al-Jaff : I 'd rather have Paul answer that .
Montgomery : We hadn 't actually allocated the funds . What we had done was II
to suggest that they .
Al-Jeff : That 's what we 're recommending right now .
Montgomery: But now it 's to okay that expenditure .
Howard : I thought the City had spent that .
Al-Jaff : No , we haven 't spent it yet but the City Council . What you will
be doing .
Howard: It 's this allocation?
Montgomery : Yes . ,
Howard: They just . . .money didn 't they?
Montgomery : Yes .
Al-Jeff : No , no . It hasn 't been spent . It has been allocated . This will
re-allocate or allocation to community development block grant funds to
finance these efforts . To finance those studies .
Montgomery : First they get the funds and then they have to show what
exactly they 're going to spend it on . Is that the idea? Then they have to II
account for everything that is spent according to that request right?
Al-Jaff : Now we get into the details of the proposal and this will be
going for senior housing and senior center and that 's what we will be going
to the Council with .
Montgomery: Now let 's see how do we work that? Do we recommend that the
funds be allocated or spent or how do you want that worded?
Al-Jaff: To be allocated .
Montgomery: Allocated , alright . To the feasibility study regarding the
senior center and senior housing right? Does that cover it? Okay . We
need a motion to recommend to the Council that $26 ,000 .00 be allocated to
the feasibility study regarding the senior center and senior housing .
Bellison: I so move .
Kubitz: Alright , and I 'll second it . '
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Senior Commission Meeting
April 19 , 1991 - Page 25
' Bellison moved, Kubitz seconded that the Senior Commission recommend to the
City Council that $26 ,000.00 be allocated to the feasibility study
regarding the senior center and senior housing. All voted in favor and the
motion carried unanimously.
Al-Jaff: Okay , and then the second thing is , are there any changes you
would like to see in the request for proposal? Are you okay with that to
go in front of Council? •
' Howard : This is Resolution #91-26 we 're not discussing?
Al-Jaff : No . No . We 're still on .
Howard: Has this been allocated or is this just a suggestion?
Al-Jaff : This has been allocated .
' Howard: Okay . Now that 's money spent .
Bellison: It 's allocated to be spent .
IHoward: I mean but to our way of thinking it 's gone? We don 't have
anything more to do with that money?
' Al-Jaff : Yeah .
' Howard: So now tell me what money are we now talking about allocating?
Al-Jaff : We said that there will be a study . This is going into the
details of the study .
IHoward: I realize all that . I 'm confused about where this money is?
There 's $37 ,000 .00 we had .
IMontgomery: Yeah , is part of that . But it 's not , I mean that was our
suggested spending .
IHoward: And they 've spent it . The total allocation of $32 ,000 .00 . The
motion carried . So $32 ,000 .00 is gone?
' Montgomery: Thank you so very much for coming .
Marion Stultz: You know you 're talking about housing . Is there any
' possibility they can get HUD building here? That 's what we live in
Jonathan and I 'd come back here in a minute if we had one here .
Kubitz : That 's what we 're going to look at .
IIMontgomery: That 's what we 're working on . We have to find out all the
possible funding .
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City of Chanhassen
r
Carver and Hennepin Counties, Minnesota
DATE: April 8, 1991 RESOLUTION NO: 91-30
MOTION BY: Dimler SECONDED BY: Workman '
A RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XVII
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS AND AUTHORIZING ITS SUBMITTAL
WHEREAS, the City of Chanhassen, through execution of a Joint
Cooperation Agreement with Hennepin County, is a cooperating unit
in the Urban Hennepin County Community Development Block Grant
Program; and
WHEREAS, the City of Chanhassen has developed a proposal for '
the use of Urban Hennepin County CDBG funds made available to it,
following a public hearing on March 25, 1991 to obtain the views of
citizens on local and Urban Hennepin County housing and community
development needs and the City's following proposed use of $37, 543
from the Year XVII Urban Hennepin County Community Development
Block Grant funds: I
Projects Budget
South Shore Senior Center $ 7,573.
Complete Development of the Handicapped $20,000.
Accessible Tot Lot in City Center Park
Make Old Village Hall Handicapped Accessible $ 5, 000. '
Sojourn Senior Daycare Center for Acquisition $ 3,000.
of 2 wheelchairs, a dishwasher and to allow
them to construct a partition to separate the
center from the main church building to reduce
conflicts between the different uses in
the building '
Staff time associated with the development of $ 1,970
Senior Services Brochure for Chanhassen
Residents
Total Allocation $37,543 .
BE IT RESOLVED that the City Council of the City of Chanhassen
approves the proposed use of Year XVII Urban Hennepin County
Community Development Block Grant Funds and program related income
and authorizes submittal of the proposal to Hennepin County for
review and inclusion in the Year XVII Urban Hennepin County '
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Community Development Block Grant Program Statement of Objectives
and Projected Use of Funds.
' Passed and adopted by the Chanhassen City Council this 8th day
of April, 1991.
ATTEST:
4.2(1.7,,,,51. -)
Don Ashworth, City Clerk/Manager Donald J. ayr, el, Mayor
' YES NO ABSENT
Chmiel None None
Workman
Dimler
Mason
Wing
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The City of Chanhassen I
Request for Proposal
Senior Center Feasibility Study
April, 1991 ,
SENIOR CENTER FEASIBILITY STUDY
REQUEST FOR PROPOSALS
APRIL, 1991
BACKGROUND: '
The City of Chanhassen is a rapidly growing suburban community experiencing a massive
in-migration of both families and businesses. However, it is a community that predates
the current growth and, as a result, there is a mix of long time and recent residents.
In 1989, the City used Community Development Block Grant funds to investigate the ,
needs of senior adults over the age of 55. The study encompassed a wide range and
found needs in many areas including improved transportation, information on support
programs and support to allow seniors to remain in their homes. Investigation of the
potential for developing a senior center and senior housing were also identified. At the
present time, Chanhassen residents utilize these facilities and must find them in
neighboring communities. Finally, the study found that Chanhassen's senior population
is significantly larger than had been believed and there is good reason to expect further
increases in the senior population. '
As a result of the Senior Needs Study, the City Council has established a Senior Advisory
Commission. The City is currently sending out Request for Proposals to analyze the
potential of developing a senior center and/or senior housing within the community. If
these facilities are determined to be feasible, their development will be pursued as a long
term goal. The studies are to be used to focus the City's efforts in these areas. ,
The Senior Center Feasibility Study should respond to the following questions:
Should a physical plant for a senior center either
• p y p be constructed or leased
to house a core set of services for senior adults? Is there a sufficient
market or should the City focus its efforts on supporting existing or new
programs in conjunction with other communities and/or agencies?
• What services are appropriate to locate in such a center? ,
• What are the preferred locations for the Center within Chanhassen,
considering the current service locations and the city's projected growth
over the next two decades?
• What are appropriate space requirements for preliminary design purposes? I
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• What sort of staffing and management models are appropriate?
The City of Chanhassen
Request for Proposal
Senior Center Feasibility Study
' April, 1991
SCOPE OF WORK:
' There are four aspects to the work which is being requested. These are briefly outlined
below:
• Community Involvement and Education: The consultant should outline
the processes which they will use to involve the following groups in this
study:
• Senior Facility Task Force appointed by the City Council
' The City Council
• The Senior Commission
• Other City Task Forces involved in related issues
•• Senior centers in adjacent communities
Local experts on various topics related to the study
• Senior service providers in Chanhassen and adjacent communities
• City staff
• Chanhassen and adjacent city senior adults
• Senior Center Needs Analysis: The consultant should indicate which of
the following activities would be included in their needs analysis for the
Center and the importance they attach to each activity. Suggest other
analysis as appropriate.
• Demographic analysis of the area.
' • Analysis of area services, especially of services provided through
senior centers in nearby communities.
• Analysis of important area trends which could impact on the success
' of the senior center which is being considered.
• Surveys or interviews of area seniors permitting primary data to be
l • gathered on various issues pertaining to the center.
Focus groups of area seniors permitting dialogue to occur about
various aspects of the center which is under consideration.
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The City of Chanhassen
Request for Proposal I
Senior Center Feasibility Study
April, 1991
I
• Market Analysis and Planning: The consultant should indicate how they
would use the information from various sources to construct I
recommendations and a plan including but not limited to:
• Target audiences for the Center: Which groups within the entire
I
marketplace labeled senior adults should the Center target?
• Service strategies for the Center: Which services are the most
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important to initiate first, and what types of service packages will the
Center have to offer to meet market needs?
• Recommendations for action: What are the next steps I
recommended to the City Council for action on the issue of a Senior
Center? How do these fit into a long range development strategy?
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• Feasibility Issues Study and Discussion: The consultant should explain
how they will supply information to the Senior Center Task Force regarding
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the following aspects of the center:
• Center Management and Staffing: Whether center services should I
be offered by the City or subcontracted from other agencies should
be explored. The advantages and disadvantages of several models
of center management and staffing should be detailed and I
discussed.
• Center Financing (Initial and Ongoing): Possible sources of I
financing for a center should be located. The potential for initial and
ongoing funding for the center should be detailed and some initial
budgets drawn up, based on several models of design and service.
• Center Design and Development: Actual physical layouts for a
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senior center should be sought from various sources, and several
options offered to the City for its consideration. This should be
coordinated with any community center development efforts.
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The City of Chanhassen
Request for Proposal
Senior Center Feasibility Study
April, 1991
REVIEW PROCESS:
The City has established a two step review process:
I1) Recommended proposals will be reviewed by the Senior Commission,which
may request a presentation by the companies responding to the RFP by
, 1991.
' 2) A final recommendation for subcontractor will be made to the City Council
by , 1991. •
' The following criteria will be used to review the proposals:
• How well the response to the RFP meets City objectives for the study.
•
• The proposed activities and whether they appear to be appropriate for the
study which the City would like conducted.
• The qualifications of the consultant and their demonstrated ability to
complete the study which is requested.
• The cost of the study.
COST PARAMETERS:
' The City would like the respondents to suggest a cost estimate which would be needed
to accomplish the scope of work suggested within this RFP.
The City of Chanhassen has issued a separate RFP for a study of senior housing needs.
If the consultant is responding to both proposals, some explanation of cost efficiencies
which could be afforded by awarding both contracts to the same consultant would be
appreciated.
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The City of Chanhassen
Request for Proposal I
Senior Center Feasibility Study
April, 1991
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DUE DATE:
The response to the RFP is requested by: , 1991 - 1
Please send twenty (20) copies of the response to: I
Mr. Paul Krauss, Planning Director
City of Chanhassen '
690 Coulter Drive
P.O. Box 147
Chanhassen, MN 55317 ,
(612) 937-1900
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The City of Chanhassen
Request for Proposal
' Senior Housing Feasibility Study
April, 1991
' SENIOR HOUSING FEASIBILITY STUDY
REQUEST FOR PROPOSALS
' , APRIL, 1991
BACKGROUND:
' The City of Chanhassen is a rapidly growing suburban community experiencing a massive
in-migration of both families and businesses. However, it is a community that predates
' the current growth and, as a result, there is a mix of long time and recent residents.
In 1989, the City used Community Development Block Grant funds to investigate the
' needs of senior adults over the age of 55. The study encompassed a wide range and
found needs in many areas including improved transportation, information on support
programs and support to allow seniors to remain in their homes. Investigation of the
potential for developing a senior center and senior housing were also identified. At the
present time, Chanhassen residents utilize these facilities and must find them in
neighboring communities. Finally, the study found that Chanhassen's senior population
is significantly larger than had been believed and there is good reason to expect further
increases in the senior population.
As a result of the Senior Needs Study, the City Council has established a Senior Advisory
Commission. The City is currently sending out Request for Proposals to analyze the
' potential of developing a senior center and/or senior housing within the community. If
these facilities are determined to be feasible, their development will be pursued as a long
term goal. The studies are to be used to focus the City's efforts in these areas.
The Senior Housing Feasibility Study should respond to the following questions:
' • Are senior housing options needed for Chanhassen, and, if so, what types
of housing are needed?
• What types of services will seniors who live in this housing need and want?
• If senior housing was to be built, how could it be developed, managed and
1 financed?
• What are the preferred locations for the housing options within Chanhassen,
' considering the current locations of other needed services which are used
by seniors and the proposed growth of the mature adult population over the
next two decades?
I
The City of Chanhassen I
Request for Proposal
Senior Housing Feasibility Study
April, 1991
• What other issues are likely to impact on the need and demand for senior
housing over the next twenty years?
SCOPE OF WORK:
There are four aspects to the work which is being requested. These are briefly outlined '
below:
• Community Involvement and Education: The consultant should outline ,
the processes which they will use to involve the following groups in this
study:
• Senior Facility Task Force appointed by the City Council
PP Y tY
• The City Council
• The Senior Commission
• Other City Task Forces involved in related issues
• Senior centers in adjacent communities
• Local experts on various topics related to the study
• Senior service providers in Chanhassen and adjacent communities
• City staff
• Senior adults who reside in Chanhassen and adjacent cities
• Senior Center Needs Analysis: The consultant should indicate which of
the following activities would be included in their needs analysis for senior
housing and the importance they attach to each activity. Suggest other
analysis as appropriate. i
• Demographic analysis of the area.
• Analysis of other area housing options, including those which are not
targeted to seniors but end up serving large numbers of mature
adults anyhow.
• Analysis of important area trends which could impact on the success '
of the types of senior housing which are being considered.
• • Surveys or interviews of area seniors permitting primary data to be
gathered on various issues pertaining to the need for housing. '
• Focus groups of area seniors permitting dialogue to occur about
various aspects of the senior housing which is under consideration.
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The City of Chanhassen
Request for Proposal
Senior Housing Feasibility Study
April, 1991
•
• Market Analysis and Planning: The consultant should indicate how they
would use the information from various sources to construct
recommendations and a plan including but not limited to:
• Target Markets for the senior housing: Which groups within the
entire marketplace labeled senior adults should the housing target?
• Housing and Service Packages: What type of housing
accompanied by which types of services, is the most important to
initiate first.
•
• Recommendations for Action: What are the next steps
recommended to the City Council for action on the issue of senior
housing? How do these fit into a long range development strategy?
' • Feasibility Issues Study and Discussion: The consultant should explain
how they will supply information to the Senior Facility Task Force regarding
' the following aspects of the housing development:
• Housing Management: The advantages and disadvantages of
' several models of housing management and staffing should be
detailed and discussed.
• Housing Development and Financing: Possible sources of
financing for housing should be explored and profiled. The potential
for funding for various types of housing should be detailed. An RFP
' soliciting proposals from various developers and financing sources
should be written.
'
•
Housing Design and Layout: Actual physical layouts for various
types of housing should be sought from appropriate sources, and
' several options offered to the City for its consideration. This should
be coordinated with any other community housing development
issues and groups.
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The City of Chanhassen
Request for Proposal
Senior Housing Feasibility Study
April, 1991
REVIEW PROCESS:
The City has established a two step review process: '
1) Recommended proposals will be reviewed by the Senior Commission,which°
may request a presentation by the companies responding to the RFP by
, 1991.
2) A final recommendation for subcontractor will be made to the City Council i
by , 1991.
The following criteria will be used to review the proposals: '
How well the response to the RFP meets City objectives for the study..
•
• The proposed activities and whether they appear to be appropriate for the
study which the City would like conducted. '
• The qualifications of the consultant and their demonstrated ability to
complete the study which is requested.
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• The cost of the study.
COST PARAMETERS: '
The City would like the respondents to suggest a cost estimate which would be needed
to accomplish the scope of work suggested within this RFP.
The City of Chanhassen has issued a separate RFP for a study of senior housing needs. '
If the consultant is responding to both proposals, some explanation of cost efficiencies
which could be afforded by awarding both contracts to the same consultant would be
appreciated. '
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The City of Chanhassen
Request for Proposal
' Senior Housing Feasibility Study
April, 1991
DUE DATE:
' The response to the RFP is requested by: , 1991
Please send twenty (20) copies of the response to:
' Mr. Paul Krauss, Plannin g Director
City of Chanhassen
690 Coulter Drive
P.O. Box 147
Chanhassen, MN 55317
(612) 937-1900
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