3j. 1990 Const Admin charges Q
CITY OF
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CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
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MEMORANDUM
1 DATE: April 16 , 1991
1 TO: Don Ashworth, City Manager
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FROM : Tom Chaffee, Data Processing Coordinator
1 SUBJECT : 1990 Construction Administration Charges
and Attributable Cost Allocation
1 Attached is a schedule of administrative charges and attribu-
table cost allocations for 1990 construction. We have used a
flat 4% charge for administration to establish continuity in
1 reporting . Notice the display of the attributable pool alloca-
tes total costs to construction on a pro-rata share of admi-
nistrative charges for same.
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Manager's Comments (4-17-91) : Three tools were used in resolving
the significant deficit occurring in 1990 and ensuring that such
1 did not follow us into 1991: reducing expenditures, establishing
a cost allocation system to our construction/capital projects, and
increasing revenues. The cost allocations to capital projects
recognizes that this office, finance, engineering, etc. play an
active role in ensuring that projects such as the Lake Susan Park
construction, Lake Ann ballfield construction and South Lotus Lake
Boat Access are completed as envisioned, are adequately financed
1 and fully documented. The 1991 Budget detailed these charges for
each of the operating departments. However, as capital projects
are not budgetary funds under governmental reporting standards, the
detail entries against each of the construction accounts/capital
projects was not shown (no offsetting entry) . The attached listing
shows the redistribution of the budgetary charges back to each of
the construction/capital project funds.
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Manager's Comments
April 17, 1991
Page 2
The administrative charge shown on the attached sheet is consistent
with the methodology and approximates the total typically charged
during the past ten years. [Please note the minor change referred
to by the Finance Department which does not significantly change
' the total costs. ]
As the charges noted above are included in the 1991 Budget, this
' office considered not placing this as an approval item, i.e. 'solely
including such in the administrative section. However, consistent
with the action taken two weeks ago which included similar
' budgetary items which were included to ensure that we had one spot
to look to for all such transactions, I have placed this into an
approval format.
' Approval of the recommendations prepared by the Finance Department
is recommended.
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1990 CONSTRUCTION ADMIN. CHARGES
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FUND FUNDNAME TB2EXP INTEXP ADJTOT ADMINCHG ATTRIB
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468 MC GLYNN T.I.D. 77,715.45 77,715.45 3,108.62 1,592.56
474 SUPER VALU T.I.Q. 156,330.73 156,330.73 6,253.23 3,203.55
615 LAKE DRIVE EAST 825,235.50 19,256.42 805,979.08 32,239.16 16,516.22
616 PKNG. LOT CONST. 78TH NO 711,932.18 1,126.55 710,805.63 28,432.23 14,565.91
618 DOWNTOWN IMP. TID 317,073.72 51,884.29 265,189.43 10,607.58 5,434.29
619 90-4 CTY. RD. 17 UPGRADE 15,856.50 15,856.50 634.26 324.93
620 84-4/88-22 LK DRIVE EAST 869,607.82 869,607.82 34,784.31 17,820.10
622 85-8 LK DR E. PHASE III 0.00 0.00 0.00 0.00 0.00
624 85-13 CHN Lk BUS PK-5TH 0.00 0.00 0.00 0.00
627 LK. LUCY RD./TRUNK WATER 0.00 0.00 0.00 0.00
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628 DOWNTOWN PUB IMPR PROJ 1,636,156.28 1,636,156.28 65,446.25 33,528.30
634 87-2 W 78TH ST DETCHMNT 26,244.67 26,244.67 1,049.79 537.81
636 BLUFF CREEK DRIVE 0.00 0.00 0.00 0.00
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638 B7-5 CHURCH ROAD SEWER 0.00 0.00 0.00 0.00
639 87-9 KERBER BLVD C & 6 40,723.77 40,723.77 1,628.95 834.52
640 88-2 MWSHTA MEAD. S&W 10,733.02 10,733.02 429.32 219.94
I641 87-18 TH101/5 REALIGN. 466,765.26 24,081.44 442,683.82 17,707.35 9,071.53
642 89-7 AUDUBON COURT 0.00 0.00 0.00 0.00
643 89-10 FRONTIER TRAIL 56I,784.01 17,176.46 544,607.55 21,784.30 11,160.16
644 89-18 AUDUBON ROAD 667,934.75 7,215.37 660,719.38 26,428.78 13,539.54
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645 89-25 COUNTRY SUITES 416,949.78 8,713,39 408,236.39 16,329.46 8,365.63
646 85-138 PARK PLACE PH2 163,321.48 1,747.60 161,573.88 6,462.96 3,310.99
647 90-1 LAKE DRIVE WEST 13,305.90 700.24 12,605.66 504.23 258.32
648 MINNEWASHTA PKWY IMPRV. 2,632.00 2,632.00 105.28 53.94
TOTALS ** 273,936.06 140,338.24
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1990 ATTRIBUTABLE POOL
DEPT DESCRIPTION RATE TB2TOT ADJ ATTRIB
112 ADMINISTRATORS OFFICE 0.20 177,605.34 35 521.07 I
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113 FINANCE
0.20 104,189.43 3,261.34 21,490.15
121 POLICE ADMINISTRATION 0.05 380,510.35 19,025.52
122 FIRE & RESCUE 0.05 172,407.83 8,620.39
131 ENGINEERING 0.20 180,884.53 36,176.91
152 PLANNING ADMIN. 0.20 97,521.00 19,504.20
T O T A L 140,338.24 I
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