6. Lotus Lake boat access improvements CITYOF
______
6
CHANHASSEN
I 111111
I690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
MEMORANDUM
ITO: Don Ashworth, City Manager
FROM: Todd Hoffman, Park and Recreation Coordinator
IDATE: April 17, 1991
I SUBJ: South Lotus Lake Boat Access, Award of Bids
Improvement Project No. 90-18
I On March 25, 1991, the City Council approved the plans and
specifications and authorized advertising for bids for the subject
project (see attached) . As you are aware, the bids for the South
Lotus Lake Boat Access improvement project were opened Tuesday
II morning at 10: 00 a.m. Seven bids were received as summarized in
the attached tabulation of bids prepared by Mr. Scott Harri of
VanDoren Hazard Stallings, Inc. , the consulting firm involved in
I this project. As noted, the low bidder was Kusske Construction,
Inc. from Chaska, Minnesota.
11 project low bid is $32, 611.00. The engineer's estimate for this
project was $26,444 . 00, a difference of $6, 167. As noted in the
attached letter from Mr. Harri, there is no single line item which
accounts for this difference. The nature of this project,
I including its relatively small size and uniqueness, creates a
difficult estimating situation. However, with seven bids being
received, I concur that the low bid of $32, 611. 00 represents a
I favorable bid for the city. Through reference checks, we find that
Kusske Construction is experienced and capable of completing the
project.
IIit is therefore, recommended that the South Lotus Lake Boat Access
improvement project be awarded to Kusske Construction, Inc. in the
amount of $32,611. 00.
IATTACHMENTS
II i. Memo dated March 21, 1991.
2 . Letter from Scott Harri, VanDoren Hazard Stallings, Inc.
3 . Bid tabulation.
II cc: Charles Folch, Asst. City Engineer
Scott Harri, VanDoren Hazard Stallings, Inc.
II
II
0
11
A South Lotus Lake Boat Access
April 17, 1991
Page 2
Manager's Comments:
I almost hate writing a report like this one. Specifically, if I
' were a Council member, I would be saying "Uh oh, here comes the pea
and shell trick" .
' As can be seen in the attachments, this project is a storm water
control project and its only relationship to the boat access
project is that it improves drainage adjacent to the access. As
' shown in Scott Harri's report of February 20, 1991 (attached) , the
funding for this project comes from the Environmental Trust Fund as
well as a Conservation Service grant. Again, the project does not
have a strong relationship to the original South Lotus Lake Boat
Access Project which was funded through federal/state dollars. As
I have stated to Council members several times, each of these
projects represents a separate business for which separate funding
' is maintained. The original boat access project, now completed,
has a ending balance of $6,254.20. This office would recommend
that the anticipated overage of $6, 167.00 be paid through the
remaining balance in the original South Lotus Lake Boat Access
Project.
Approval of the low bid is recommended. A /k.._
1
1
I
CITY OF 4-1
cHANHAssE,N
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN., MINNESOTA 55317 '
(612) 937-1900 • FAX (612) 937-5739 ✓lit.
II
MEMORANDUM
TO: Don Ashworth, City Manager • `' 1
FROM: Todd Hoffman, Park and Recreation Coordinator .i k_, i
-
DATE: March 21, 1991
SUBJ: Approve Plans and Specifications and Authorize
Advertisement for Bids for South Lotus Lake Boat Access
Grading, Drainage and Landscaping Improvements, Project
90-18
The attached plans and specifications for the above mentioned
improvement project have been prepared in response to City Council
action taken on February 25, 1991 approving such. As you recall,
the revised total estimated cost of this project is $33,314 . 00.
These plans have been submitted to the Engineering Department for
final review prior to distribution to bidders. To ensure timely
completion of these improvements, the following preliminary project
schedule has been established.
City Council: Accept Plans and Specs March 25, 1991 1
and Authorize Advertisement for Bids
Bid Opening April 16, 1991 1
10:00 a.m.
City Council: Award Bid April 22, 1991 1
Begin Construction May 6, 1991
Complete Construction June 14, 1991 1
A great deal of consideration has been given to ensure that
neighboring residents and boat access users are minimally 1
inconvenienced during this outlined construction period. The
Minnesota fishing opener occurs shortly after construction is to
begin. Work activity has been limited to 7:00 a.m. to 7:00 p.m:
weekdays, with no weekend work allowed to help ensure weekend boat
access traffic flows smoothly. The twelve hour a day work schedule
has been imposed to ensure early morning and late evening 11 disruptions of the neighborhood do not occur. It is also noted
11
11
1
Mr. Don Ashworth
' March 21, 1991
Page 2
' that at a minimum, one lane to the boat access will be open during
the construction period.
Finding these plans and specifications for the South Lotus Lake
' Boat Access Improvement Project complete and satisfactory, it is
recommended they be approved and authorization for bidding be
given.
I
Attachments
' 1. Plans and Specifications
2 . Proposal
3 . Memo dated February 21, 1991, Amendment to Site and Drainage
,Study, South Lotus Lake Boat Access
cc: Charles Folch, Assistant City Engineer
Scott Harri, Van Doren Hazard Stallings
1
VanDoren
r , Hazard
• Stallings,Inc.
Inc.
Architects• Engineers • Planners ,
February 20, 1991 ,
Mr. Todd Hoffman
Park & Recreation Coordinator
City of Chanhassen
690 Coulter Drive
P. 0. Box 147
Chanhassen, MN 55317
Ref: Amendment No. 1
Site and Drainage Study
South Lotus Lake Boat Access
VHS Project No. 90-312 '
Dear Todd:
This letter is in response to your review comments and questions ,
concerning various aspects of the Study and Report. Firstly, we
wish to clarify a statement we made about the detention ponds
"frequently" overflowing. This comment was intended to illustrate
the fact that the additional volume of storm water runoff was
exceeding the pond system capacity more often than initially
predicted. As is normal practice, these ponds were originally
sized for the runoff from a 100 year storm. A 100 year storm means
that there is a one (1) percent probability of the storm event to
occur - hence the saying "A 100 Year Storm. " With a larger
drainage area now upstream of the ponds, it takes a much smaller
storm to produce the same volume of runoff. These storms are
predicted to occur more frequently and in fact did occur on several
occasions during the past 2 years. ,
Another matter concerned the proposed plant materials. All plant
material meets the City ordinances concerning size. The "caliper"
inches are noted next to each species designation on the plan. The
sumac ground cover is intended to improve the erosion resistance of
the soil cover and will blend in rather well with _ the existing
sumac on the hillside.
The final issue is a response to an overall need to review proposed
improvements and trim project costs where possible. We would
recommend the following changes be made to reduce the cost while
not reducing the effective life of the improvements:
1. Place large size rip rap stones as slope protection along the '
south half of the lower retention pond in lieu of field
stones. Cost savings are estimate to be $5,330.00.
2. Revise outlet structure and pipe system. Cost savings
estimated to be $400.00.
•
3030 Harbor Lane North, Bldg. II, Suite 104, Minneapolis Minnesota 55447-2175 (612)553-1950 '
1
11
CHANHASSEN CITY COUNCIL
II REGULAR MEETING
MARCH 25, 1991
il Mayor Chmiel called the meeting to order at 7:30 p.m. . The meeting was opened
with the Pledge to the Flag.
COUNCILMEMBERS PRESENT: Mayor Chmiel, Councilman Workman, Councilman Wing,
Councilwoman Dimler and Councilman Mason
I STAFF PRESENT: Don Ashworth, Roger Knutson, Jo Ann Olsen, Charles Folch, Todd
Gerhardt and Todd Hoffman
I APPROVAL OF AGENDA: Councilman Mason moved, Councilman Workman seconded to
approve the agenda as presented. All voted in favor and the motion carried.
IPUBLIC ANNOUNCEMENTS: None.
CONSENT AGENDA: Councilman Workman moved, Councilwoman Dimler seconded to
approve the following Consent Agenda items pursuant to the City Manager's
Irecommendation:
e. Approval of Bills.
IIf. City Council Minutes dated March 11, 1991
Planning Commission Minutes dated March 6, 1991
rk and Recreation Commission Minutes dated March 12, 1991
g. 'outh Lotus Lake Boat Access Site and Drainage Study, Accept Plans and
Authorize Advertising for Bids.
IIAll voted in favor and the motion carried unanimously.
IA. ACCEPT DONATIONS FROM THE CHANHASSEN AMERICAN LEGION CLUB FOR THE PUBLIC
SAFETY DEPARTMENT AND FIRE DEPARTMENT.
Mayor Chmiel: I'll take item 1(a) real quickly. This is accepting donations
II
from Chanhassen American Legion Club for the Public Safety Department and Fire
Department . There's only one other thing that I asked staff this afternoon is
regarding the smoke alarms to be distributed to needy residents. I've got some
I real concerns over people in our community who are deaf and asked if they could
check into that to see what 's available for those people. Either a flasher or
what else. Whatever kinds of implements we can use. But other than that,
II that 's the only thing I wanted to bring up. So I will move item 1(a). Is there
a second?
Councilwoman Dimler: Since you pulled it I just wanted to make a comment and
II that was to congratulate the Legion and also thank them for their generosity to
our Public Safety Department and to the Fire Department over the years. I
second it.
II
1
II
1 1 Va n Doren
Hazard
Stallings,In
Architects • Engineers • Planners
April 17, 1911
Mr. Todd Hoffman
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Ref: South Lotus Lake Boat Access
Improvement Project NO. 90-18
VHS Project No. 90-312 ,
Dear Todd:
Enclosed is the bid tabulation for bids received on subject project on '
April 16, 1991. Seven bids were received ranging from a low of
$32,611.00 to a high of $41,885.80. The estimate for the project is
$26,444.00. Upon review of the bids we found the unit prices to be
across the board higher than we anticipated. The majority of the
project consisted of non-standard work activities not normally bid as
new construction. Therefore, there was limited historical data with
which to base our estimate upon. We feel these are good bids for the
City.
The low bid was received from Kusske Construction, Inc. of Chaska,
Minnesota. Kusske has been in business since 1965. Their average
business volume over the past 5 years has been approximately $500,000
annually with project size ranging from $4,000 to $300,000. Their main
business practice is construction relating to grading, sanitary sewer,
watermain and storm sewer pipe systems, and furnishing and placing
aggregate base. Our reference checking has discovered that they have
successfully completed numerous projects for the City of Chaska and
other municipalities and private concerns. Our contact at Chaska
reported that Kusske has performed work on a variety of projects to
their satisfaction. They are responsive to the City's concerns of
traffic control, pedestrian interface, special restrictive conditions
and project cleanup.
We recommend award of bid to Kusske Construction, Inc. in the amount of '
$32,611.00 for Improvement Project No. 90-18. We will be available to
discuss this at your convenience. I
Sincerely,
VAN DOREN-HAZARD-STALLINGS, INC.
c crff- Hai ict,
R. Scott Harri, P.E. I
RSH/ev
SLLAWARD.P01 '
3030 Harbor Lane North, Bldg. II, Suite 104, Minneapolis Minnesota 55447-2175 (612) 553-1950 '
1
0 00 0 0 0 0 0 0 0 0 O C M C O O 0 O 0 O O O
0 0 0 00 O O O O O 0 O O N N n O O 0 00 C O O
0
Z o ri o o • e o o • n Y .•1 m m e o R A S
• O r r N O O e n Y N n n N r r N n O
[p� O N r n n : N Y n n m -. n
V Ii N M • N • ♦ N w w b N ♦ N N
f M m M M N q N w •
{� a
I O D O O O Oq O O O 0 O O O 0 O C O O O O O 0
Y 0 O O O Cl 0 O O O O O O O N N N O O O O O O
O r q O • O O • c" .444 • M O O r
N O IN O N N
m K� n M N N
p N M q w ♦ ♦ w N w w w
Dip a N
1 H M M n O O r O O O 1 5 O r O H „ N t o r O r o O O r O O I
G
k 0 0 M E. 0 0 o M 2 ,-. M w Y w O w m
Vp q M . M A
q
2 i
8 8 2 o O 0 0 0 0
0 0 o S n n o o O o O o e
I oF O O n O e O O O n n n O o N = O O .. O O
p5 .2 - w -.. - 2t0. - - - 2 w w w
N M a N
8 2 2 8 8 O O. O. e. O. O. o. n. O. Y. O. n. e 8 2 8 O O
n
.
I .
A N o N o• M; e w w w a ° M M w ti
a N
N
et . o O 0 0 0 1 0 0 0 2: 8. W: 4: '11. o• n a o w e a o Y O O w o S
0
t O w N m M N w a w w • N 2 N N
N M M
O O O O 2. 2. 1: 2: W: 1412: 1: 1412: O O O O O In
o R i f f N N 11. :41k3. n 1O n F1 » • r N N Y a N M
I .m
A M w w
5 O 0 O O O O O O O 0 O O O O • r O O O O O O O n
N
g . o a o o 0 o M +i w w N M 4 e e o
c". :.. ... N w o♦ 0♦ n N N • N N M N N Y r n M
Y
w N
I a a N w
O O O O O O O O O O O 0 O n O O O O O O O O O n
0 0 0 0 0 0 0 0 0 0 0 0 o N o 0 0 0 0 0 0 0 o N
°n o o e o e o 0 0 o n o r e • 0 0 0 n o
O n 0 O P. h O O r Y O N n O n O
E M Y rw n N Y A Y N Cl O O N N N
H N • • M w • ♦ . ♦ • w • N ♦ �M N
M M M �►
IC F•S o O O O O O O O s O n n O O „ In 9 • 0 O o O O O O
o ii o e o 0 o N N M N a q N a M w M N N a A' o o 0 0 0 0 0 o e e 2 : 0 0 o D o O o o =0 0 0 0 0 0 o e o o n o 0 0 0 0 0 0 o 0 o n o o o • o e n N o p o n o 0 0 n M m o o e it • o w o N Y Y Y •Nr e ti♦ N • M a a n w w
w
VM O » M O ^ O O O O N O N O O : O O O O 00
i 00 0 o 0 0 0 0 o o p O N N n N e 0 0 0 0 00
Q C 0 0 0 O 0 0 N 0 0 0 0 O o
:i o w � w 1 o .o. w w w n a
w w r w w a w
w w
1 M 0 0 0 0 0 0 0 0 o e o o n e n n 0 e e e o 0 o e
o
M a M M w w » O w w 0 Al r'. w N 2. w w e q k M M M m M M M M M M M
a
i 8 I(f+, eo o n n °o 00 00
a
i o o° eo op ! ! ! ! 0. . o o o e o o ee eo eo 0 00
n
ti e o 0 o 0 woe O O O O O O o o e O g o 0 0
ffi 1 b m 1 . g » e e e e e e e e e e e e e e e g S $ »
I a _
p C = u a C C A h M Ci a C a I t C C C a a AO C AO [3ti
H i ►p• I E e ~ en w Cl m .ri w i 0 C1 F. • w ti w F
!CAS .� '�
1a t., 2 ya 6 •. In M m
Y S m O
•
In
G i • y• .y N O • • N C m N . •
1. y.. i N • l M y 9 41 S k ► W 1 mN. 5f •L U a' M N O H M
� Oy p p V M d V O m O O m ey K\ 4 ,.. v.
p V Y • y N O • • P m 1 . m + i M p M pp P d N U 0 O " 1 C M : gag. M ! I :1 Y M W 4
N O Y O Ob N N i i A i M i O m Pm a • 1t . ii y.mu 7 M y N V - V V G M M M S 7 •a • • C ma mu.. m % mat
I N b1 ► F ! • ► M i m M v 8 • • OV 711 M W :, NZ .a
1~ C V it m 1 M w M m 8 ie i n F m A Y i O i l O N la ^V i
e N
N N A • N N N