1d. Year end closings & transfers 0 cez,
C I T Y OF
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CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147• CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
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MEMORANDUM
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DATE: April 4 , 1991
TO: Don Ashworth, City Manager
FROM: Finance Department
SUBJECT : 1990 Year-End Audit Fund Closings and Transfers
In accordance with Minnesota t
nn sota sta utes and City policy, we have
compiled the attached lists of proposed fund closing and cash
1 transfers necessary to complete the audit process for 1990 . We
have tried to maintain conformity with past years presentations
and yet combine entries , where possible, for ease in
1 reading/understanding.
The fund closings must be approved by the City Council as
required by law. Although the transfers itemized have
mostly been previously approved through adoption of either
the Budget , Debt Study or Bonding Report , we have included
a complete itemization here for continuity.
1 The complete detailed documentation of each transaction reflected
on the attached lists has been compiled and will naturally be
1 examined by the City auditors and adjusted where necessary, to
properly record these items- in the City Annual Financial Report
for 1990 .
MANAGER'S COMMENT: Approval of the Year End Fund Closings 'and Transfers is
recommended. By state law, the form of approval should be in resolution format.
4
CITY OF
CE ,ANBASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
MEMORANDUM
DATE : April 4 , 1991
TO: Don Ashworth, City Manager
FROM: Finance Department
SUBJECT : Historic Preservation Trust Fund
Transfers necessary to establish Historic Preservation Fund.
I . Beginning balances ( as of January 1 , 1990) .
FUND
205 Pioneer Cemetery $26 , 361 . 56
470 Old St . Hubert ` s Church $15 , 222 . 47
471 Old Village Hall $50 , 535 . 97
II . 1990 Activity
Revenue Expense
205-3670 Interment Fee 200 . 00
205-3801 Interest Earnings 2 , 196. 61
470-3801 Interest Earnings 306 . 85
470-3803 Building Rental 5 , 467 . 97
470-4300 Fees for Service 1 , 920 . 28
471-3801 Interest Earnings 4 , 170 . 91
471-4150 Maintenance Materials 37 . 83
471-4510 Repair & Maint . Bldg . 168 . 61
471-4320 Utilities 365 . 98
III . Other Funding Sources
460-2590 HRA (Land Sale) 257 ,979.00
460-3801 Interest (Accumulated) 20 , 638 . 00
460-3803 Building Rental 9 , 800 . 00*
IV . 1990 Expense Allocation
•
101-138-40xx (Personal Services • 17 , 620 . 00
50% of Charlie Eiler)
V . Conclusion. The above transactions would effectively close
Funds 205 , 470 , and 471 retroactively to January 1 , 1990 .
*Future building/property rental should be dedicated to the Historic
Preservation Trust Fund to insure continuity in funding .
1 1990 FUND CLOSINGS AND TRANSFERS
' Approximate Balance Fund To Close Transfer To/From
All assets/ liabilities
(Merge Funds) 402 Water Expansion 401 Sewer Expansion
' 200 . 00 308 TID #2 Bonds of 1983 467 Economic Development
' 700 . 00 312 TID Bonds of 1984 467 Economic Development
16 , 000 . 00 313 1986 Equipment Cert . 314 1987 Equipment Cert .
1 -720 ,000 . 00 618 Downtown Improv . TID 628 Downtown Public Impr .
-101 ,000 . 00 622 85-8 Lake Drive East 415 MSA
1 -1 , 800 . 00 627 Lake Lucy Road/Trunk 402 Water Expansion
Watermain 88-25
1 -5 , 900 . 00 638 87-5 Church Road Sewer 640 88-2 Mwshta. Meadows
18 , 700 . 00 640 88-2 Mwshta . Meadows 320 Impr . Bonds of 1988
Sewer and Water
. 00 904 Eric P . Canton (Eight Acre
Woods )
. 00 905 Severin Peterson
1 100 . 00 914 Sun Ridge Court ,
Michael Neville 208 Administrative Trust
81 , 800 . 00 413 South Chan. Parks 410 Park Acq. & Dev.
1 The amounts stated above relating to fund closings are approximated
cash balances based on latest known figures . No significant changes in
these amounts are anticipated. Naturally, any other assets or liabilities
IIof the funds would also be transferred to the designated "Transfer To" fund.
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1990/1991 TRANSFERS
1990 1991 Transfer To Transfer From Reference II
20,000.00 456 Public Works Exp. 101 General Fund Per Budget 1
205,000.00 615 Lake Drive East 467 Economic Development 1990 Bond Report
(Dakota to Dell Road)
20,000.00 20,000.00 101 General Fund 460 HRA Administrative Charge
,/".'i 4.. %
20,000.00 20,000.00 101 General Fund 467 Economic Development Administrative Charge 1
342,575,00 721,270.00 309 TID Bonds of 1983 460 HRA Per Debt Study
81,863.00 354,740.00 315 TID Bonds of 1987 460 HRA Per Debt Study 1
71,168.00 94,605.00 318 TID Bonds of 1988 460 HRA Per Debt Study
II
12,313.00 135,186.00 322 TID Bonds of 1989B 460 HRA Per Debt Study
70,000.00 870,960.00 317 TID Bonds of 1988 460 HRA Per Debt Study 1
59,500.00 101 General Fund 208 Administrative Trust Per Council, Engineering
90,000.00 85,000.00 458 City Hall Exp. 208 Administrative Trust Per Budget 1
5,000.00 211 Environmental Prot, 101 General Fund Per Budget II 40,000.00 458 City Hall Exp. 101 General Fund Per Budget
25,000.00 720 Surface Water Mgmt. 211 Environmental Prot. Per Budget 1
123,500.00 325 Wtr. Rev Bonds of 90402 Water Expansion Per Budget
20,000.00 464 S. Lotus Lake Park 410 Park Acq. It Dev. Park CIP 1
108,727.00 643 89-10 Frontier Tr. 401 Sewer Expansion Per 1990 Bond Report 11 48,665.00 643 89-10 Frontier Tr. 402 Water Expansion Per 1990 Bond Report
122,000,00 325 1990 Water Revenue 402 Water Expansion Per 1990 Bond Report 1
160,000.00 636 Bluff Creek Dr. 415 MSA MNDot Encumbrance
265,000.00 319 1988 TID Series 3 460 HRA Per Debt Study
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1990/1991 TRANSFERS
1990 1991 Transfer To Transfer From Reference
38,406.00 411 Lake Ann Park Exp. 410 Park Acq. & Dev. Close Fund
1 140.000.00 412 Lake Susan Park 410 Park Acq. & Dev. City Share LAWCON Grant
Lake Susan Park
' 51,600.00 412 Lake Susan Park 460 HRA HRA Share LAWCON Grant
Lake Susan Park
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