7.5 Comm Dev Block Gran Allocation Update • 5-
CITY OF
CHANHASSEN
t• 690 COULTER DRIVE • P.O. BOX 147• CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
ptn;,istrP.t"r
6 "R'
MEMORANDUM wa_
TO: Don Ashworth, City Manager Dr;_„
' FROM: Paul Krauss, Planning Director /710(.....
DATE: April 4, 1991
Community Development Block Grant Allocation for Year
XVII - Update
The City Council reviewed the initial proposal for the Year XVII
CDBG allocation at the March 25th meeting. A series of activities
' were proposed for funding. All were approved with the exception of
a $5, 000 allocation to make the old Village Hall handicapped
accessible. Questions were raised as to whether or not this-
building was truly being sufficiently utilized and, in addition,
the possibility of using CDBG funds to subsidize the cost of making
Southwest Metro buses handicapped accessible was raised and staff
was asked to further research the matter.
We have had an opportunity to contact Diane Harberts, who is the
Coordinator for Southwest Metro Transit. She indicated that to the
best of her knowledge, handicapped needs are being met in the
' Chanhassen and Southwest Metro service area. Southwest Metro
itself does not specifically provide handicapped services, however,
we are within the Metro Mobility service area. Metro Mobility
' provides essentially door-to-door service specifically designed to
meet the needs of handicapped individuals.
The large fixed route Southwest Metro buses and most of the Dial-a-
Ride buses are not currently handicapped accessible. It is not
known what it would cost to retrofit these buses and vans, however,
the cost is believed to be rather significant since, in the case of
the large fixed route buses, it is a feature that is normally built
in to the bus from the outset. Recently, federal guidelines
concerning handicapped access to all public services including
' buses have been revised and rules are in the process of being
formulated. Diane contacted the RTB which indicated that the
extent of the rule changes pertaining to the handicapped accessible
transit are not yet clear, but would become so shortly. Diane also
indicated and the Council may be aware of recent news stories that
the MTC has announced that from here on out, all buses acquired for
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Mr. Don Ashworth
April 4, 1991
Page 2
the system will be designed to be handicapped accessible. Thus,
when the fixed route buses that are contracted for by MTC are due
for replacement, they will be replaced by accessible buses. The
' final problem associated with the retrofitting the Dial-a-Ride vans
is that the vans are owned by a private company, the Morley Bus
Company, that is under contract to Southwest Metro. The buses are
not used on these routes full time and may be used elsewhere as
demand requires. Even if a lift were to be incorporated into these
buses, it is not clear that Chanhassen residents would directly
benefit. In summary, Diane Harberts appreciated the concern and
liked the basic idea, but felt that for the city to undertake a
program at this time is probably premature. We will keep lines of
communication open with her to see if we can at some point work
with Southwest Metro on this issue in the future.
II
In a related issue, we have asked for preliminary designs and cost
estimates on making the old Village Hall handicapped accessible.
' 1 We would seek to have something more than the standard wooden ramp
to ensure that it is designed to be compatible with the
architecture of the building and the public plaza as well as other
I � elements of the Chanhassen CBD. As to the question of utilization
of the old Village Hall, I have had an opportunity to review the
monthly calendar and find that in March there were at least seven
scheduled meetings that we show in the calendar and possibly more
that were unscheduled. Meeting space in the City of Chanhassen for
public events is extremely limited as we are all aware. it is our
belief that even with its limitations, the old Village Hall will
continue to see increasing use, particularly if improvements are
made to encourage it.
Based upon the foregoing, it is our recommendation that the City
Council approve the allocation of $5, 000 in CDBG funds to making
the old Village Hall handicapped accessible and authorize the
drafting of a resolution adopting the Year XVII CDBG funding
program for forwarding to Hennepin County. I must again remind the
Council that time is of the essence and we must forward our
materials to the Metropolitan Council as soon as possible.
: I
City Council Meeting - March 25, 1991
the agenda and I'm here tonight. I would be very pleased if you would follow
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that recommendation. Thanks.
Councilman Workman: That makes me feel good then on that part and none of these
are really minor but they just seem fragmented and if we've got a major focus
like a senior center that's going to take care of a lot of these things.
Obviously handicapped access to building and to the totlots and things shouldn't
be overshadowed but if we've got a focus like the community center, could we use
larger amounts of money for the design of these things in the feasibility study
and anything we want related to that? And if we can, I'd like to see us, we've
got to be running out of buildings to make handicap accessible.
I
Mayor Chmiel: I think that's probably true. Don, do you have anything to add
to that?
Don Ashworth: I'm not sure if I understand the question. Would you like to see II
more monies put in reserve for the potential construction of a.
Councilman Workman: It wasn't a question. It was a puntification. I don't
know that we can put them in reserve. Can you put them in reserve for one year '
or something?
Don Ashworth: Yes.
Councilman Workman: I'm just saying, if the Senior Commission is working on
this focus of a Senior Center building, it would seem to me that we could use
triple this amount for something like that and should be reserving some.
Don Ashworth: The only reservation I would note is that we have done that in 1
the past . We have not had a good track record. In other words, we've asked for � I
a year and then we've extended it for a year and then we still didn't have a
project . Then it went to the side for a 3-4 year period of time and we again
reserved dollars. We can do it but I'm sure we'll be getting questions as to. 11
Councilman Workman: Well then I think we just need to get that focus as soon a
we can and then we won't have to reserve anything. II
Mayor Chmiel: Sort of have direction as to going that way?
Councilman Workman: Because I don't mean to take and pile money up and keep it II
away from other areas unnecessarily. I'm just saying, if that's on the horizon,
we should be planning for that.
Mayor Chmiel: Sure. Ursula? 1i
Councilwoman Dimler: I would move approval of item 1, 2, 4 and 5 and I'd like I
to discuss 3. Although I agree with the intention of making the Old Village
Hall handicapped accessible, I do question how often that is used for meetings
and when it is used for meetings, how many people come that would need that _
access. I could see that money being spent somehow better if it is possible to I
make one of the Dial-a-Ride vans handicapped accessible so that people can get
around to shopping and you know, have that service available to them. Would
that be a possibility?
7
City Council Meeting - March 25, 1991
Mayor Chmiel: I suppose anything is a possibility with that. Although I think
too, the question has to be answered as to how much the Old Village Hall is
really used.
Don Ashworth: I can't answer either of those two questions.
Mayor Chmiel: Maybe Todd can.
Todd Gerhardt: We did get one complaint.
Mayor Chmiel: Right behind you too.
Councilwoman Dimler: One complaint in how many years Todd?
• Todd Gerhardt : We got one complaint, what. The Old Village Hall's been there 3
years now so we did receive one complaint that it wasn't handicapped accessible.
Councilwoman Dimler: But how many meetings do we have there?
Todd Gerhardt : Well, I'd say there's at least one a week in there.
Councilwoman Dimler: Really?
Todd Hoffman: We also sponsored the Carver County Historical Society's -
- • sponsored a program that had a handicapped instructor. We had to go ahead and
build a wooden ramp structure. A temporary structure for that person,
instructor to enter the building. Roger could probably address that as well.
That being a public building. . .
Mayor Chmiel: It's a requirement by State Code.
Roger Knutson: If you're going to have official public meetings such as one
time we had an HRA meeting over there. You really shouldn't have meetings in
places that aren't handicapped accessible.
' Councilwoman Dimler: I understand that but my question is, those meetings that
are being held once a week, are they public meetings?
Todd Gerhardt: No. It 's the Cub Scouts. It's the local church, St. Hubert's
Historical Soceity. Todd runs city programs through there. I think he has
dance classes in there and craft things and the library also goes over there and
uses it and then any special interest projects or programs where people need
ME space.
Councilwoman Dimler: Well I'm not opposed to it. My question was, could we put
that money to better use by making it more available to more people that would
need wheelchair access to a van you know. And I know that Southwest Metro is
talking about making their vans handicapped accessible and I was just wondering
if we couldn't give them the money instead.
Todd Gerhardt : I would leave it up to Paul to look into that one. I'd rather
see the van have it than the Old Village Hall. We were just brainstorming areas
where we could spend the money and I know we did receive that one complaint. J
8
City Council Meeting - March 25, 1991
Councilwoman Dimler: I kind of felt that's what you.
Mayor Chmiel: As I look at $5,000.00, that'd make a fine ramp but I think maybe
what we could find out is what it would really cost to put a handicapped
accessibility to the Old Village Hall and the balance of that could be given to
the Southwest Metro as well.
Councilwoman Dimler: Yeah, that would be fine.
Councilman Workman: So then we would what? Then maybe we could direct the rest
to the number 4?
Mayor Chmiel: No. We were talking to put that to the Southwest Metro.
Councilwoman Dimler: To Southwest Metro to make their vans handicapped.
Mayor Chmiel: Handicapped accessible. '
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Councilman Workman: I mean what if that's more money?
Mayor Chmiel: Well any dollars allocated to them they can use towards whatever. 1
Councilwoman Dimler: It would help them out no matter what they needed.
Councilman Wing: $25,000.00 is going to handicapped improvements. $20,000.00
for a totlot. I guess I don't have a lot of information on these specifics
other than I've seen Sojourn. If there's any money to be spent, the job they do
with the elderly out there is really commendable so I guess if there was any
left over dollars that we're going to argue about, and this was the allotment
program, I'd like to see it go that direction. Or the South Shore Senior
Center. Those two are actually hands on. We were just talking about seniors
earlier and those are physical hands on allocation of dollars for seniors. So
if that 's an interest , I fully support dollars to either one of those two versus
the others.
Mayor Chmiel: Don?
Don Ashworth: I had some concern on the Southwest only from the standpoint,
Community Development Block Grant programs, they require so much paperwork
associated with that and you have to show that you spent exactly this dollar and
you have to show each check. They would not accept where we simply wrote a
check to Southwest. We would physically have to insure that we were paying a
bill to some type of firm that was putting something into one of.those buses.
That's where it could get a little stickier.
Councilwoman Dimler: Yeah. I understand that there are certain stipulations
and I'm sure that that was Paul's intent was also to stay in line with the
stipulations plus distribute the money to different areas for different purposes
that are legal for this money. So like I said, I don't have a problem with
either one of them but I did want to see it go to Southwest.
Councilman Workman: Ursula, doesn't Southwest Metro get funding for that kind
of stuff from the State specifically for that?
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City Council Meeting - March 25, 1991
Councilwoman Dimler: I don't t know where their funding's going to come from but
they are looking at .
Mayor Chmiel: I would imagine they do get it from the State.
Councilwoman Dimler: From the RTD. •
Councilman Workman: I'm surprised that those vehicles aren't mandated to be
handicapped accessible. That they come that way.
Councilwoman Dimler: Well yes, eventually it will be from the Regional Transit
Board but right now with the budget crunches and everything, the Opt Out
programs are not being funded as we would like. As a matter of fact , they're
cutting our budgets back so I'm just really questioning if this is possible and
if it is, I would like to see some of it go there anyway. I think more people
' would benefit from it than the handicapped ramp at the Old Village Hall.
Councilman Workman: Can we have staff look into what that would cost to outfit
one van and then split the rest?
Mayor Chmiel: Well I don't think. . .
(There was a tape change at this point in the discussion. )
Councilman Mason: . . .I think that would kind of erase all of that whole issue.
rCouncilwoman Dimler: I don't know if there'd be any leftover money.
Councilman Mason: But certainly it leaves the money in the area too.
Don Ashworth: Could I suggest that you consider approving all of the other
items. Leave the one $5,000.00 allocation.
Councilwoman Dimler: Yeah, that was my motion.
1 Don Ashworth: On hold and then have staff bring back some alternatives.
Councilwoman Dimler: Right.
Mayor Chmiel: I think that 'd be fine. Would there be a second to that motion?
Councilman Wing: Second.
Resolution #91-26: Councilwoman—Dimler moved, Councilman Wing seconded to
approve the following Year XVII Community Block Grant Funds allocations:
1. $7,573.00 to the South Shore Senior Center.
2. $20,000.00 to complete the development of the handicapped accessible totlot
in City Center Park.
3. $5,000.00 to the Old Village Hall for handicapped accessibility shall be
tabled for further staff review.
10
City Council Meeting - March 25, 1991
$
4. $3,000.00 to the Sojourn Senior Daycare Center for acquisition of two
wheelchairs, a dishwasher and to allow them to construct a partition to I
separate the center from the main church building to reduce conflicts
between the different uses in the building.
5. $1,970.00 for staff time associated with the development of the Senior II
Services brochure for Chanhassen residents.
Total allocation is $32,543.00. All voted in favor and the motion carried ,
unanimously.
ZONING ORDINANCE AMENDMENTS, FIRST AND SECOND READING, REGARDING:
A. DEFINITION OF STRUCTURES.
B. DEFINITION OF ACCESSORY STRUCTURES.
Mayor Chmiel: Let me ask a quick question. Why are we having first and second
readings all at one time or shouldn't we have just the first reading and second
reading at another time? Is there a real rush with it?
Don Ashworth: Well normally you would have a split. If you're going to have
both readings this evening, you're going to have to make a motion to amend your
Rules of Procedure. Jo Ann, did you want to speak to why this was felt to be
necessary?
Jo Ann Olsen: Well we weren't doing that specifically for the structure. That
can wait but the accessory structure, we'd really like to get that going because
we're starting to get inquiries on accessory structures because it's the season
and people are going to start construction. The ordinance that we have right
now, they can be very large. They can be very large and right up to your rear
lot line. We've had a lot of problems so we'd like to get this in the books.
That's why we were asking for that. To allow that to happen tonight just for
the accessory structure.
' Mayor Chmiel: Alright. Is there any discussion? Anyone wishing to address it?
Councilwoman Dimler: I guess I just had one question and that was on the
advertising signs being defined as a structure and then having to meet. What
kind of advertising signs are you talking here on private property?
Jo Ann Olsen: Are you looking on the definition of structure? '
Councilwoman Dimler: Yes. I mean what did you have in mind when we put that in
there? '
Jo Ann Olsen: Well we're just saying that signs are also considered a
structure. You know they're a permanent structure in the ground and that you
would technically have to get a permit for that also. And just so we can have -
setbacks from that. What types are you talking about?
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CITYOF
1
cHANBAssEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
MEMORANDUM
, 1 TO: Don Ashworth, City Manager
FROM: Paul Krauss, Planning Director 67
DATE: March 20
DATE: 20, 1991
1 ' SUBJ: CDBG Allocation for Year XVII
As the City Council is aware, Chanhassen receives an annual
allocation of CDBG funding. This is a federal program that is
administered by Hennepin County. Each year we are required to
I� develop and submit a funding program outlining eligible activities
and cost for City Council approval and for approval by the County
under HUD guidelines.
11 Eligible activities are limited to the following categories:
1. Support of low to moderate income housing programs.
2 . Neighborhood revitalization.
3. Economic development resulting in job opportunities for
low and moderate income persons.
4 . Public facilities and improvements.
5. Provision of public services for low and moderate income
persons.
6. Removal of architectural barriers to handicapped access.
During Year XVI (spring, 1990) the city funded the following
programs:
1. South Shore Senior Center - $7,212.
2 . Senior Center Facility (undetermined senior programs for
later recommendation by the newly created Senior
Commission) $26, 112
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CDBG Year XVII 1
March 20, 1991
Page 4
unaware of what services are offered or where they should turn 1
to for information or assistance. We have found that there is
no one source of information. The brochure will provide a
complete listing of information and programs available to
seniors. The brochure will be updated annually. The funds 11
will be used to pay for staff time in developing the brochure.
Under program guidelines the City will bear the cost of 1 '
printing and distribution.
STAFF RECOMMENDATION
Staff recommends the City Council adopt the following funding 1I
schedule for allocation of Year XVII CDBG Funds:
1. $7,573 to the South Shore Senior Center. iI
2 . $20, 000 to complete development of the handicapped
•
accessible tot lot in City Center Park. II
3 . $5, 000 to make Old Village Hall handicapped accessible.
4 . $3, 000 to Sojourn Senior Daycare Center for acquisition II
of 2 wheelchairs, a dishwasher and to allow them to
construct a partition to separate the center from the
main church building to reduce conflicts between the 1l
different uses in the building.
5. $1,970 for staff time associated with the development of
a Senior Services brochure for Chanhassen residents.
TOTAL ALLOCATION - $37,543 Ii
ATTACHMENTS
1. CDBG Year XVII Allocation List. II
2 . CDBG Program Changes.
3 . CDBG Objectives.
4 . Letter from Senior Community Services dated February 14, 1991. 11
5. Letter from Sojourn Adult Program dated March 20, 1991.
6. Memo and attachments from Todd Hoffman dated March 14, 1991.
7. Memo from Paul Krauss dated September 6, 1990.
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PLANNING ALLOCATIONS
I YEAR XVII (1991)
URBAN HENNEPIN COUNTY CDBG PROGRAM
YEAR XVII
Community ALLOCATION •
Brooklyn Center 215,761
I Brooklyn Park 330,324
Champlin 40,924
Chanhassen 37,543
I Corcoran 35,243
Crystal 125,586
Dayton 27,661
Deephaven 17,919
Eden Prairie 79,870
Edina 149,973
Excelsior 15, 101
Golden Valley 75 681
Greenfield 8,401
Greenwood 3,553
Hanover 5,834
Hassan 13,445
Hopkins 100,957
Independence 16,278
1 Long Lake 6,989
Loretto 1,733
Maple Grove 101, 154
I Maple Plain 7,600
Medicine Lake 1,685
Medina 14,963
li Minnetonka 136,906
Minnetonka Beach 851
Minnetrista 21,870
Mound 69,424
1 New Hope 121, 179
Orono 26,175
Osseo 19, 672
I Richfield 182,807
Robbinsdale 69,401
Rockford 20,786
Rogers 7,543
1 Shorewood 23,362
Spring Park 10,083
St. Anthony 28,457
St. Bonifacius 7,883
St. Louis Park 225,641
Tonka Bay 5,849
Wayzata 17,875
Woodland 3,656
. -
Total 2,433,600
Hennepin County
270,400
Total Allocation . 2,704,000
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HOUSING
Urban Hennepin County has established goals which are approved by the Depart-
ment of Housing and Urban Development for the construction of new housing and
the rehabilitation of existing housing for low and moderate income owner and
renter households.
Facilitate the development of housing activities consistent with Urban
Hennepin County goals and priorities.
Encourage multi-community cooperation in housing development and rehab-
ilitation programs.
Support the development of new owner/renter housing affordable to low and
moderate income households.
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Support the rehabilitation of existing rental units and single-family
dwellings.
Support the development of transitional housing facilities for persons
who are homeless or at risk of becoming homeless.
NEIGHBORHOOD REVITALIZATION
As an intergovernmental effort, Urban Hennepin County includes a broad range I
of communities and neighborhoods, some of which, due to the age of their
structures, are in need of assistance for infrastructure rehabilitation/
installation. -
Maintain and preserve viable neighborhoods and neighborhood commercial
service centers through concentrated community development activities.
PUBLIC FACILITIES AND IMPROVEMENTS
The provision and improvement of public facilities represents a significant
cost to the community and the individual user (particularly those of low and
moderate income) .
Improve existing and assist in the development of new public facilities f
which benefit low and moderate income persons. Included in this objec-
tive are those public and/or nonprofit facilities designed for providing
shelter for persons with special needs. I
ECONOMIC DEVELOPMENT
Within the context of the Community Development Block Grant Program economic
development must relate to the creation or retention of long-term employment
opportunities for low and moderate income individuals.
Provide financial assistance to for-profit or non-profit business
operations which will provide or retain permanent employment oppor-
tunities for low and moderate income persons, at a ratio of at least one N
full-time job created or retained for each $10,000 of program funds used.
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PUBLIC SERVICES
11 The CDBG program asserts that the expansion and improvement of the quantity
and quality of public services available to low and moderate income persons is
essential for the development of viable communities.
Provide funding for public services which represent a new service or
expanded level of service consistent with CDBG regulations.
REMOVAL OF ARCHITECTURAL BARRIERS
' The Urban Hennepin County CDBG program is committed to the removal of material
and architectural barriers which restrict the mobility and accessibility of
elderly or handicapped persons to public buildings, facilities and improve-
, ments and public and private housing.
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1/31/91
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HitCOMMUNITY SERVICES
1600 South 2nd Street, Hopkins, Minnesota 55343 933-9311 '
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BOARD of DIRECTORS February 14, 1991 1
John Blaser
President Mayor Don Camile and City Council Members
Alison Fuhr CITY OF CHANHASSEN I
1st Vice President 690 Coulter Drive, P.O. Box 147
Linda Stokes Chanhassen, MN. 55317
1
2nd Vice President
Daralyn Peifer Dear Mayor smile and Council Members:
Secretary
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Walter Levesque Senior Community Services is requesting $7,573 for
Treasurer the 1991-92 fiscal year from the City of Chanhassen to I
Connie McCullough support the Southshore Senior Center. This amount
Past President reflects a 5% cost-of-living increase. The City.provided
$7,212 for the past year through its share of County- I
Tom Ticen
Member-at-Large wide Community Development Block Grant (CDBG Year
XVI) funds. While we are aware that CDBG funds are
Bob Miller tight this year, we hope that the City will be able to
Member-at-Large
fully fund our request.
Toni Anderson I
Karl Dansky
Councilperson Robert DeGhetto In this time of tight budgets, we hope that you will
Marty Guritz continue to provide the resources necessary to support
Commissioner Tad Jude
Leonard Kopp the Southshore Senior Center. If another city, or cities
John Nelson are not able to provide support at the level requested, an
Senator Gen Olson
Carla Pavone additional request may be made at a later time. I
Steve Rood
Ryan Schroeder
Russell Weinstein If you have any questions, or if the City Council would
like to have an informational presentation, please don't I
Benjamin F.Withhart hesitate to let us know. On behalf of the seniors, who
Executive Director
are the real beneficiaries of your funds, many thanks for
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your on-going support.
Sinc rely, I
0 //, 1__ 4 7t-e-g-P%—
A United Way Benjamin F. Withhart oAnn Kvern
Supported Agency Executive Director Center Director
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9 A R - 2 0 - 9 1 WED 17 0 5 A N A L Y T I C S r I N C P . 02
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1 Sojourn
Adult Day Program
4151 Hwy 7
Excelsior , MN 55331
March 20, 1991
10 Honorable Mayor and City Council Members
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
1 Sojourn Adult Day Program is beginning its seventh year of
serving sen i ur s in Western Hennepin and Carver Counties.
I Sojourn Adult Day Program addresses the problems and issues
facing the frail elderly in the far west suburban Hennepin
and Garver County area. These include social and physical
isolaLi '.,re, fear of institutional placement and burdened
families and caregivers.
11 Sojourn provides a professionally supervised social ,
recreational adult day program. Each participant has an
individual plan of ..are, with therapeutic objectives to meet
his ,,.,• her individual needs. The program offers life
affi"-mxng activities enhancing social , spiritual and-
emotional well being. Family members and caregivers are
offered support, counseling, education and referral in order
' to assist them to continue to care for the elderly at horn.
Sojourn serves a large number of low income older persons.
SiAty- two percent of Sojourn' s participants receive financial
assistance in order to attend day care. Sources of income
which provide assistance for adults include:
. Alternative Care Grant funds through Carver and
Hennepin Counties
.1. Medicare Alzheinners Demonstration Project
Private Pay
.i; Contributions
Me:eLiny with the Senior Planning Commission on March 15,
19.J1 , Sojourn has become aware of additional sources of
financial support for low income seniors through the
Community Development Block Grant.
Sojourn respectfully presents the following items for your
review and consideration:
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4. Sojourn serves elderly handicapped individuals. Sn I
a Y 6
i..rrder for these individuals to participate fully in
OrHrnun i t y outings, we are requesting:
2 Wheel Chairs with removable leg rests
@ $247.50 each $495.00
A. In order to provide maximum safety for those with I
memory loss, who have the tendency to wander we are
requesting:
1 wood folding door to secure program area $400
plus installation $200 $600.00
•# Tu enhance our visibility within the community and
thereby help to increase the number of participants we
serve, we are requesting: j
2 Wooden Signs for the roadside @ $500 each $1000.00
4: Lunches and snacks are served daily to our Sojourners. 1
Washing and sterilizing dishes is currently being done
by hand, taking away valuable staff time from
programming. We are requesting:
1 portable dishwasher $649.00
,t Tables with umbrellas would provide us with the I
opportunity to do more programming outdoors at the
Sojourn site and protect our elderly from much sun.
1 Glass top round picnic table, 1 umbrella and 4
chairs @ $300 $300.00
total = $3,044.00
Sincerely, -�//
CA'Gate- -Sally G Hebson, Director
Sojourn Adult Day Program
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CITYOF
it 1011111r
CHAINBASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
MEMORANDUM
TO: Paul Krauss, Planning Director 0/'
FROM: Todd Hoffman, Park and Recreation Coordinator
DATE: March 14, 1991
SUBJ: Handicapped Accessible Playground, Chanhassen Elementary/
City Center Park Site
In response to your inquiry concerning a status report of the above
mentioned project, the following report is provided. This overview
summarizes action to date and addresses the steps necessary to
11 complete the improvement project.
Factors contributing to the initiation of this project:
1. The Park and Recreation Commission has extensively discussed
the need for Park and Recreation facilities to be made
accessible to all populations.
2 . Community Development Block Grant (CDBG) funding, which can be
used for projects addressing accessibility is available.
3 . Playgrounds located at the Chanhassen Elementary/City Center
Park site receive extensive use and are in need of
improvement.
4 . The City of Chanhassen is committed to its responsibility in
seeing that public facilities are accessible to all people.
Description of Project
The project includes modification and expansion of the existing
playground area on the north side of the Chanhassen Elementary
School. The major funding source is to be CDBG funding with
supplemental funds provided by the Chanhassen Elementary APT. The
new play area is being designed to serve children with physical and
mental disabilities. A summary of activity to date is attached.
The governing bodies presently involved in this project include:
Mr. Paul Krauss
March 15, 1991
Page 2
Hennepin County
City of Chanhassen City Council, Park and
Recreation Commission,
Planning and Park and
Recreation Departments
School District 112 Chanhassen Elementary
School Administrative
Personnel and Staff,
Chanhassen Elementary APT
School District 276 District Coordinator of
Special Services
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The goal of this improvement project is to enhance the play
opportunities and experiences available in Chanhassen for all
residents of Chanhassen and surrounding communities.
Note: Clarification should be made at this point that this
improvement project is being developed separately from the
construction of a new play area on the southwest side of the
school.
Project Activity to Date
The $5, 898 which was reappropriated by the City Council in
September, 1990 and $197.00 of the $4, 000 contributed by the
Chanhassen Elementary APT was expended in 1990 to purchase the
playground equipment and surfacing shown on the attached equipment
description. These items were identified in a playground plan
developed in November, 1990. They represent "free standing" play
activities which will be incorporated in the play area site,
complimenting the proposed "main structure" play equipment. All
equipment listed has been received and is currently being stored
awaiting installation with the main structure this summer, it was
to purchase the equipment in phases as the $5,898 of CDBG funds
allocated in 1990 had to be expended in the same year.
The Next Steps
A playground plan depicting a potential layout for this playground
has been developed As this project has progressed throughout the
past seven months, it has been anticipated that a portion of the
1991 Community Development Block Grant Funds would be used to
complete the improvements. The estimated costs for completion of
Phase I and II as shown on the plan are outlined below: I
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Mr. Paul Krauss
March 15, 1991
Page 3
' Phase I Budget Estimate to Include: $10, 000
2 Ramps
2 Play Decks
4 Play Activities
2 Independent Access Structures
Concrete
Tuff Turf Resilient Surfacing to accommodate wheelchairs
Installation and Labor
Phase II Budget Estimate to Include: $ 7,500
1 Ramp
I i Deck
2 Play Activities
2 Independent Access Structures
Concrete
Tuff Turf Resilient Surfacing to Accommodate Wheelchairs
Installation and Labor
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Budget Estimate for: $ 6, 000
Installation of Equipment
Purchased in 1990,
Additional Border Wood and Installation and
11 Additional Pea Rock Surfacing to be
Installed by City Crews
Budget Estimate to Complete: $23 , 500
Proposed Funding Sources:
1991 CDBG $20, 000
Chanhassen Elementary APT $ 3, 803
1990 Investment in Project $ 6, 095
TOTAL INVESTMENT IN HANDICAPPED
ACCESSIBLE PLAYGROUND $29 ,888
Per our recent conversation concerning the anticipated amount which
will be available from Hennepin County this year, the proposed
contribution from CDBG represents 53% of the $37,543 in CDBG
funding in the 1991 cycle. No further design work or action at the
Commission or Council level through this office will be initiated
prior to your addressing this issue with the Council and other
appropriate parties.
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HANDICAPPED ACCESSIBLE PLAYGROUND
SUMMARY OF ACTIVITY TO DATE I
September 10, 1990 City Council reappropriated funds
($5,898. 00) available in 1990 from
the Community Development Block
Grant (CDBG) program to be used for
this project.
September 25, 1990 First discussed at Chanhassen Park
and Recreation Commission meeting. I
October 23, 1990 Reviewed at Park and Recreation
Commission meeting.
November, 1990 Receive commitment of $4,000 from
the Chanhassen APT. Playground plan
developed. I
November 27, 1990 Reviewed at Park and Recreation
Commission meeting. ,
December, 1990 Specifications for purchase of Phase
I components totalling approximately
$6,000 developed. Seek quotes from
three play equipment providers and
two gravel pits (see attached
description) . 1
December 11, 1990 Quotes accepted at the Park and
Recreation Commission meeting in the
amount of $6,095. 00 and $726.75 for
the provision of Phase I playground
equipment and "pea rock" ,
respectively.
CURRENT STATUS OF PROJECT i
On hold until such time in March or April when Hennepin County
notifies the City of Chanhassen as to the amount of the 1991
Community Development Block Grant allotment.
Moving forward with the project is dependent on City Council action ,
reapportioning $20, 000 - $25, 000 from the 1991 CDBG program to this
project.
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EQUIPMENT AND MATERIALS SPECIFICATIONS
Approved equals will be considered for all equipment and materials
unless otherwise noted. The timber border shall be as described
�? herein.
Exerglide Swing: The Exerglide swing shall be 4847-81074 by Landscape
Structures and include all hardware and clamps to hang from the
existing swing beam.
rExerglide seat - The fully welded and assembled unit shall work on
a double pendulum action principle. Frame shall be constructed of
11/16" O.D. , schedule 40 pipe with 1 1/8" O.D. , 11 gauge zinc
plated steel handlebar. Seat shall be induction molded of a U. V.
stabilized high density polyethylene. Rear bumper of 3/8" thick
black rubber shall be riveted to steel angle brackets welded to fit
internally. A grease fitting over the 9/16" O.D. solid steel pivot
rod shall be utilized. The complete assembly shall be powder-
coated.
Backhoe Digger (Superscoop), Wheelchair Accessible: Backhoe digger shall be
4842-4300 Superscoop by Landscape Structures, modified for
wheelchair accessibility. Digger shall have an almag cast aluminum
bucket and bushings shall be oilite bronze that are lubrication
free. The ground support pipe shall be schedule 80 pipe. Arms
shall be a polyester powder-coating with factory applied hand
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grips. For wheelchair accessibility, the seat shall be deleted,
the center post shortened and the arms extended. The unit shall be
limited to 180 degree movement.
Slide: Freestanding slide shall have a 16' bedway length and a 96"
platform height. The bedway shall be a one piece, 16 gauge
stainless steel. The steps shall be 14 gauge, galvanized steel
tread plate with enclosed steps. Handrails shall be 1 5/16" O.D.
galvanized steel pipe.
Activity Center, Wheelchair Accessible:
Posts: Upright posts shall be 5" O.D. steel tubing with a wall
thickness of . 120" , and shall be powder-coated blue. All posts
shall have a finish grade marker for correct installation. Top
caps for posts shall be aluminum die cast and shall be factory
installed. P.V.C. bottom caps shall be slipped onto the bottom
ends of the posts at the factory. I
Tic Tac Toe Walls: Game blocks shall be rotationally molded from
a U. V. stabilized, linear low density polyethylene with a minimum
wall thickness of . 160" , letters permanently molded into the block.
Wall shall be attached to the posts with standard clip assemblies
(4) .
Plastic Wall Panels: Panels shall be rotationally molded of a
cross link polyethylene that is U. V. stabilized to protect
material and color. All corners shall be generous radiuses.
Panels shall be attached to supporting posts with standard rails
(2) , extending through the panel and standard clamp assemblies (4) .
Wall panel shall have a bubble window that is bolted to the panel.
The bubble shall be constructed from a clear polycarbonate, 1/4"
thick.
Wheel: The 12" diameter wheel with offset hub shall be cast from
aluminum magnesium alloy. The wheel shall be coated with a
resilient material.
Talk Tubes: Free standing talk tubes shall be #808-5250 by Landscape
Structures, Inc. Talk tube unit shall include 2 talk tubes that
are formed from 1.66" O.D. galvanized steel, with a- powder-coated
finish, 50 feet of flexible plastic tubing, (2) 5" O.D. support
posts with caps at both ends and all clamps and hardware.
Resilient Rubber Mat: Resilient rubber mat shall be a U. V. stabilized, 1
medium density polyurethane resin bound tile, with a truncated
pyramidal foot design to allow air and moisture to move freely
between the tile and the subsurface. The tile shall have a minimum
1/4" EPDM wear course top, factory attached to the tile. Rubber
mat bevel edges shall be provided for transition from the tile to
the existing grade. I
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Mi Timber Border: Timber border shall be edger grade redwood, 6" X 6"
base course with a 4" X 6" cap, for a total 6" X 10" dimension.
All redwood members shall conform to grades as identified in the
"Standard Specifications for Grades of California Redwood Lumber" ,
1984 edition. Edger grade shall refer to merchantable heart
grades. All wood materials shall be surfaced smooth on all sides
to a net dimension 1/2" less than the nominal dimension. All edges
and ends shall be uniformly rounded to a 3/8" radius.
Instructions: Provide complete instructions for installation of all
playground equipment.
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Dear • 1
The City of Chanhassen is initiating a multi-phase improvement of
an existing playground area adjacent to the Chanhassen Elementary ,
School. This project is being funded from a variety of sources
including Federal funds. The first. stage of the project involves
the purchase of 171 tons of "buckshot" rock. The material should
conform to FA-2, Minnesota Department of Transportation's Standard
Specifications for Construction (100% passing 3/8" sieve) . The
rock will be installed by the City of Chanhassen during the summer
of 1991. Due to funding requirements, the City needs to purchase
the rock by December 31, 1990.
If your firm is interested in submitting a quotation for the
"buckshot" rock, please send or fax a written quotation to my
office by 4: 30 p.m. , December 7, 1990. The quotation should
address the cost of the material only, transportation of material
will be supplied by the City of Chanhassen. I/
If you have any questions on this matter or require additional
information, please contact me.
Sincerely,
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II CHANHASSEN
A.P.T.
11 March 15,1991
Chanhassen City Council
I 690 Coulter Drive
Chanhassen, MN. 55317 -
IIDear Council Members :
We understand the plans are progressing for the improvements
11 to the playground on the North side of Chanhassen elementary
School. The Chanhassen Association of Parents and Teachers
strongly supports the additions and has committed $4000 to the
project.
IWe hope the cooperation we have shown the City, both financially .
and in planning, proves our serious desire for and committment
II to completing the playground. The equipment will offer excite-
ment and physical development to many children.
II The members of our Association trust you will approve the re-
quired sums needed for a swift completion. We also look forward
to working together with the City on the future development of
the building 's southwest corner playground.
II Thank you.
II Sincerely,
KM,9, 5c.t- 1_4-
Kitty Sitter
IA.F .T. President, Chanhassen Elementary School
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7600 Laredo Drive • Chanhassen,MN 55317 • Phone 612.934.5246
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Minnetonka
Public Schools r. ,",
Learning Today for Leading Tomorrow I
Todd Hoffman, Coordinator
Park and Recreation Department
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Dear Todd, I
It is good news that the City of Chanhassen will be
developing a park which will have a playyard with full
accessibility for handicapped.
Because the Minnetonka School District overlaps some of the
Chanhassen city boundaries, I am aware that there are
children who will benefit from a park which can accomodate
children with physical handicaps. The new park, with ramps
and appropriate surfaces, will surely meet the needs of
families with typical children, as well as those with
physical challenges.
This will allow all kids to play together, so that the park,
along with the schools, will promoting inclusion.
Good luck! I
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Beverly Montgomery, Coordinator
Special Services Programs
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M(AR 1 2 1991
crr ();
Special Services Programs (612)470-3417
Spe Ser Progra s 261 School Avenue, Excelsior, Minnesota 55331 FAX (612)470-3432
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CITY OF
1 0 CHANHASSEN
1
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
I (612) 937-1900 • FAX (612) 937-5739 - "r-' " �` % ''k'''
'k Er-.;; -u�-'."' ` CtiR
MEMORANDUM
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TO: Don Ashworth, City Manager P ;. FJ
IIFROM: Paul Krauss, Planning Director�,�
Q_/,) - iu
DATE: September 6, 1990
IISUBJ: Resolution to Consider the Reallocation of Community
Development Block Grant Funds from Year XV
IIEarly last spring, staff made the City Council aware of the fact
that $17, 148 had been allocated in Year XV Block Grant Funds for
I the rehabilitation of private property. This was a single family
rehab program designed to help low income homeowners make
improvements to their property such as those related to energy
II efficiency and structural condition. Last spring staff indicated
that although the funds had been available for 12 years, there had
been no applications for them. Block grant funds are Nonly
allocated for a limited duration and if they are not used at the
lend of that time they are lost. Staff discussed with City Council
the possibility of reallocation of those funds. The Council asked
staff to readvertise the program to ensure that every effort was
I made to find eligible candidates. The program was readvertised in
both the Villager and Sailor Newspapers in May; however, ultimately
no new applications were received. In discussions with Hennepin
II County Block Grant staff, we speculated that this is likely due to
the fact that virtually all Chanhassen property owners exceed the
income criteria which is established for the use of block grant
funds.
ISince it is now clear that the funds will not be used for their
intended purpose, it is important that the City Council consider
I reallocation of those funds so that the community does not lose
them. We have discussed this matter at a staff level to develop a
revised block grant program. The Council must be aware that the
number and range of programs that are fundable under block grant
I guidelines is extremely limited. The program is targeted at low
income, elderly and handicapped programs and facilities and other
selected categories. Staff is proposing that the $17, 148 be
IIreapportioned ,as follows:
I
Mr. Don Ashworth
September 6, 1990
Page 2
1. Under a different block grant category, the city had
allocated $7,500 in block grant funds for handicapped
access at Lake Susan Park. The intent was that this be
used to provide a handicapped accessible fishing pier
similar to the one that was recently installed at Lake
Ann. We find that the actual cost of a suitable pier is
significantly more than the $7,500 that had been
allocated. An 84 ft. long fishing pier constructed by
Minnesota Correctional Industries will cost the city
$18,750. Therefore, staff is proposing that $11,250 of
the rehab funds be reallocated and combined with the
$7, 500 funds already appropriated to allow for the
purchase of the fishing pier.
2 . Staff is proposing that the remaining $9, 648 be
reallocated to acquire handicapped accessible playground
equipment for Lake Susan Park. This equipment would be
utilizable by both handicapped and able-bodied children
and would compliment equipment already in place at the
park. A bituminous sidewalk and ramping will be provided
to this play area to provide access to it. Staff has
asked Mark Koegler to investigate a preliminary design
for the facility. At that time we believed we had a
balance of $6, 000 to spend on the program but find that
the actual dollar amount is $9,648. Therefore, the plan I
has been provided by Mr. Koegler can be expanded upon and
we anticipate that it would be to ensure that the city
gets full value out of the block grant funding. 1
While both funding programs are targeted for handicapped
individuals, we note that they are fully utilizable by able-bodied
persons as well. Therefore, we believe that these programs are
somewhat unique in that they provide full value to the entire
community as well as allowing the community to offer innovative
facilities for individuals with specialized needs. Staff, is
recommending that the City Council approve the attached resolution
so that the funds may be reallocated and equipment acquired.
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