4. Public works equipment I CITY OF
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CHANHASSEN
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01 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739 �-' '', `. s" `.:t--.
MEMORANDUM _ ._ . .
IITO: Charles Folch, Assistant City Engineer a '1�`�l _
-7---- .-FROM: Harold Brose, Shop Foreman
IIDATE: February 4, 1991 _ g -�I_ 3j
IISUBJ: Award of Bids for Public Works Vehicles and Equipment - PW 016 _ _
I am recommending the purchase of the following vehicles and equipment from the
IIlow bidders listed below, all of which met the minimum specifications:
Law Bidder Vehicle/Equipment Bid
1 Lakeland Ford Truck 1991 Ford F-800
Cab and Chassis $30,562.00
II Waconia Ford Mercury One 1991 Ford F-250
4x4 and one 1991 -,--- > ;
Ford F-250 2-wheel drive $ 12r_-
IMidland Equipment Dumpbody and Sander $ 9,980.00
Crysteel Equipment Henke Reversible
IISnowplow $ 7,474.00
Vermeer Sales and Service Vermeer Chipper $11,400.00
IILano Equipment Ford 4630 Tractor $10,000.00
I Lano Equipment Edwards HM 7472
Flail Mower $ 7,575.00
MTI Distributing Co. Toro 580 D Mawer $49,980.00
rMotorola Communications Three (3) 2-Way Radios $ 2,250.00
r There is $199,000.00 budgeted in the 1991 Vehicle/Equipment Replacement Fund
#209 for this equipment and vehicles. The total of the vehicles and equipment
bid including tax for the licensed vehicles is $163,443.00. We were given very
good trade-in allowances on the dump truck, pick-up and tractor with mower and
II snowblower being traded in. There are 2 pieces of equipment needed and hope-
fully to be purchased in the near future that would be also funded fran the
$199,000.00: about $4000.00 to replace the old rear mount flail mower and to
purchase a packer trailer for around $3500.00. With these 2 additional purcha-
ses we would still have over $28,000.00 remaining fran the budgeted amount in
the Equipment Fund.
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IIASSISTANT CITY ENGINEER'S COMMENT
Harold and I have discussed this item and I am in full agreement
I with the recommendation to award the bids accordingly. The total
cost for the aforementioned purchases is approximately 18%_ less
than that was previously estimated and budgeted for.
IThere are three ( 3 ) vehicles yet to be acquired from the 1991
budgeted Equipment Replacement Fund #209 . Based on estimated
costs and the revenue remaining in the fund, I am confident that
Ithe monies will more than cover these forthcoming budgeted
purchases .
I I would like to congratulate Harold on the success of the bids .
His time and effort in preparing detailed and explicit vehicle
and equipment specifications enhanced the City' s opportunity to
Ireceive quality bids .
lap
I Attachments: 1. Fund #209 Budget Sheet
2 . Memo Dated December 13, 1990
3 . Vehicle Bid Tabulations
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FUND #209
EQUIPMENT REPLACEMENT FUND
SPECIAL REVENUE FUND
1991 BUDGET '
Commentary
General Comment : This fund was established to: 1) provide a means by which
long range capital purchases could be monitored and planned; 2) to provide
a "control center" for purchase/maintenance/usage of vehicles and equipment;
and 3) to divorce from the operating costs the peaks and valleys created
by a number of major purchases occurring (or not occurring) in any one year.
During any five year period, since origination of this fund, costs have
approximated 2% of the valuation of property within the community (the rela-
tionship between property sewered, streets/utilities, and equipment necessary
for property/public improvements served is highly predictable). The City
completes a debt analysis study each year to insure that the debt structure
of this fund stays within the 2 mill guideline and that overall debt stays
within 8 mills.
Est. 1990 Expenditures Est. 1991 Expenditures '
Mid-year vehicles, Public Safety 32,000 Dump Truck, Plow & Sander
Cushman Vehicles for Parks/ (Replace #101) 70,000
Downtown 15,200 3/4 Ton 4 x 4 Pickup
Groundmaster Mower 11,200 (Replace #305) 17,000
Mini-Sweeper.-(for Downtown) 7,600 3/4 Ton Pickup (R-#204) 14,000
5 yard Dump Truck (R-106) 60,000 Brush Chipper 16,000
3/4 Ton 4 x 4 Pickup (R-110) 19,000 60 HP Mowing Tractor
Bucket Truck (Street, Used) 35,000 25,000
Admin. Vehicle (Share w/P & R) 18,000 (Replace Allis: Trade-
Engineering Survey Vehicle 18,000 in Tractor, Mower &
Utility 1 ton (R-107) 21,000 Snowblower) -6,000 19,000
Utility 25,000 Side mount Flail Mower 8,500
Sewer Jet Machine (40,000) 0 Toro Mower 50,000
Budgeted, but unallocated 40,000 Replace Engr Sedan 17,000
Total 302,000 Replace Adm. Station wagon 19,000
eserve - Large Rescue 45,000 '
Radios 4.500
Total 280,000
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CITY T
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i CHANHASSEN.
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iii ill! , 690 COULTER DRIVE • P.O. BOX 147• CHANHASSEN, MINNESOTA 55317
(612) 937-1900 * FAX(612)937-5739
MEMORANDUM
TO: Gary Warren, Director of Public Works
FROM: Harold Brose, Shop Foreman ,v ( 13,
DATE: December 13, 1990
III SUBJ: Authorization to Write Specifications for the Purchase of
Public Works Equipment and Vehicles
III The following equipment is budgeted in the 1991 Equipment
Replacement Fund No. 209: .
III 1 . Dump Truck, Plow and Sander - to replace unit #101 which is
12 years old.
III 2 . 3/4 Ton 4 x 4 Pickup - to replace unit #305 which is 9 years
old in the Sewer and Water Department. The old pickup would -
be kept for a couple more years to be used for the part-time
III park workers.
3 . 3/4 Ton Pickup - to replace unit #204 which is 11 years old
and beyond repair.
ill 4. Brush Chipper - this chipper is needed to keep up with much
needed tree trimming in the City and parks.
5. 60 HP Mowing Tractor and Flail Mower - the 10-year-old
snowblower, 15-year-old Allis tractor and 8-year-old ditch
• bank mower would all be traded off and replaced with a new
tractor and side mount flail mower for cutting roadsides and
City-owned property (new snowblower was purchased for front
end loader in 1989) .
6. Toro Mower - additional 17' wide mower needed to maintain the
90 acres of parkland added the past two years.
ill ktm
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Gary Warren
December 13, 1990
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DIRECTOR OF PUBLIC WORKS' COMMENT
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Harold and I have talked frequently about the lead time involved
in acquiring equipment in time for the seasonal use. Although
the Council has not had the opportunity to specifically approve
the Equipment Replacement Fund for the 1991 budget (see
attached) , the 1991 expenditures have been prepared consistent
with the 2 mill guideline as in previous years. Specific
elements of the 1991 expenditure need to be authorized in order
to have them available for use this season. Specifically, it is
my recommendation that authorization be given at this time for
the preparation of bidding specifications for the equipment
highlighted on the attachment. I am comfortable that this will
allow timely acquisition of this equipment such as the mowing
equipment and brush chipper such that they can be fully utilized
this coming growing season. The remaining elements on the
expenditure list will be brought back to the Council for specific
consideration at a later date.
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IICITY OF CHANHASSEN
BID TABULATION
FOR
II TWO (2) 3/4 TCN PICK-UPS
CNE 35,000 LB CAB-CHASSIS
SSIS
I C O N T R A C T O R TWO (2) 3/4 T C N
PICKUPS DUMP TRUCK BID BOND
IASTLEFORD INTERNATIONAL $32,800.00 Yes
$29,030.00
IBOYER FORD TRUCKS $29,280.00 $32,800.00 Yes
IIGROSSMAN CHEVROLET CO. No Bid No Bid
ITEM CHEVROLET $29,707.08 $32,591.00 Yes
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LAKELAND FORD TRUCK SALES $30,562.00 Yes
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LENZEN CHEVROLET BUICK No Bid No Bid
IISUPERIOR FORD $27,175.00 $35,659 Yes
IIMURK BROTHERS CHEVROLET No Bid No Bid
IITRANSPORT WHITE GMC No Bid No Bid
IIWACO IA FORD MERCURY $25,990.00 Yes
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CITY OF CHANHASSEN
BID TABULATION
FOR
ALL PURPOSE TRACTOR
CONTRACTOR BID PRICE BID BOND
Carlson Tractor & Equipment $17, 500 .00 Yes '
Long Lake Ford Tractor $11, 484.00 Yes
Lano Equipment $10 , 000 .00 Yes '
$12, 995 .00
Scharber & Sons $11, 275 .00 Yes
Siemon Implement $11,600 . 00 Yes '
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