11. Admin Presentations CITYOF �---
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
1 (612) 937-1900 • FAX (612) 937-5739
1 MEMORANDUM
1 TO: Mayor and City Council
FROM: Paul Krauss, Planning Director '
1 DATE: September 4, 1991
SUBJ: Surface Water Management Program/Selection of a Task
1 Force
Staff has held a preliminary meeting with the Bonestroo firm so
1 that they can begin work on the Surface Water Management Program.
We have agreed that it is imperative that we establish a task force
to work with staff and the Bonestroo firm to develop the
appropriate plans and programs. As we envision it, this task force
1 would ideally be comprised of members of the Planning Commission/
City Council and area residents having special concerns with water
quality and environmental issues. At the Mayor's request, I have
' sent out letters to homeowners associations having interest in area
lakes and have also put a notice in the Chanhassen Villager asking
for interested parties to contact the city. At this point in time,
' I have interest expressed from one individual, Gary O'Neill, who
was one of the candidates for the Planning Commission last year.
I would urge the Council to designate who you want to serve on this
task force and to empower the Mayor to make the final selection so
that we may begin work as soon as possible. If it is possible to
assemble the task force by then, we would like to have our first
meeting on or about September 23, 1991. I have attached a copy of
1 a memorandum prepared by Bonestroo outlining our first meeting and
what was discussed for your review.
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for PRINTED ON RECYCLED PAPER
I Otto G.Bonestroo,P.E. Keith A.Gordon,PE. Mark R.Roils,P.E. Rene C.Plumart,A.I.A.
iii Robert W Rosene,P.E. Richard W.Foster,P.E. Robert C.Russek,A.I.A. Agnes M.Ring,A.I.C.P
Bones t roo Joseph C.Anderlik,P.E. Donald C.Burgardt,P.E. Thomas E.Angus,P.E. Jerry D.Perrzsch,P.E.
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ROSene Marvin L.Sorvala,P.E. Jerry A.Bourdon,P.E. Howard A.Sanford,P.E. Cecilio Olivier,P.E.
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ii Richard E.Turner,P.E. Mark A.Hanson,P.E. Daniel J.Edgerton,P.E. Robert R.Dreblow,P.E.
Glenn R.Cook,P.E. Ted K.Field,P.E. Mark A.Seip,P.E. Gary W Morien,P.E.
Anderlik & Thomas E.Noyes,PE. Michael T.Rautmann,P.E. Philip J.Caswell,P.E. Karen L.Wiemeri.P.E.
Robert G.SchunichL P.E. Robert R.Pfeffede,P.E. Ismael Martinez,P.E. Keith R.Yapp,P.E.
Associates Susan M.Ebedin,C.P.A. David O.Loskota,P.E. Mark D.Wallis,P.E. Charles A.Erickson
I Thomas W.Peterson,P.E. Thomas R.Anderson,A.I.A. Leo M.Pawelsky
Michael C.Lynch,P.E. Gary F.Rylander,P.E. Harlan M.Olson
Engineers & Architects James R.Maland,P.E. Miles B.Jensen,P.E.
Kenneth P.Anderson,P.E. L.Phillip Gravel III,P.E.
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MEMORAN DUM ,
ITO: Record CO? ti
1 FROM: Cecilio Olivier, Project Engineer
SUBJECT: "Kickoff' Meeting for the Chanhassen Water Resources Management plan.
IOur File No. 39303
DATE: August 19, 1991
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This memorandum contains the minutes of the meeting held on August 16 between the City
I Staff and the Consulting Engineers regarding the initiation of the Chanhassen Water Resources
Management Plan (WRMP). A list of those attending the meeting is attached. A copy of the
meeting agenda is also attached.
IItem 1: Vision of Chanhassen Water Resources. List of Project Expectations.
* The three elements of the Water Resources Management Plan (Flood Control, Lake
IQuality and Wetlands Preservation) should be tied together as a unit.
* The final product needs to be enforceable, manageable and understandable for
Idevelopers and residents.
* Residents should be involved. The report has to involve residents and home owners and
Iprovide them with the information of what to do in their own backyard to improve the
City's water resources. Secchi disk monitoring program for residents.
I * The final report has to serve as a guide for future growth and standardize guide to
manage storm water. The report has to be maintenance oriented and has to show
Iflexibility on undeveloped areas.
* The wetlands should be prioritized for preservation identifying which ones must be
I preserved and which ones can be used for storm water. A complete inventory will
define what the City has as wetlands.
e�ECEIVED
I Page 1. AUG 2 '1991
I 39303.cor
OITY OF CHANHASSE\
I2335 West Highway 36 • St. Paul, Minnesota 55113 • 612-636-4600 • 35th Anniversary
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* The report should address the implementation of an Impact Fee for mitigation
replacement, maintenance and management of water quality ponds. Cash dedication
can be considered as an alternative for developments that cannot meet water quality
requirements. Wetland trust and mitigation plans in which developers will pay for
improvements and get land in exchange can also be considered.
* The report must contain the water quality policies for the City, a wetland map easy to
update and enforce the Best Management Practices Handbook (BMPH). The BMPH
is a requirement to approve the WRMP for Chanhassen.
Item 2: Discussion of Existing Problems. List of Existing Problems. ,
* The City does not currently have a guide book on wetlands management. The City
relies on DNR information for guidance on wetlands.
* A policy is needed for development guide lines. Developers need to know how to do
real environmental improvements more than "visual improvements". ,
* The DNR is obligated by law to accept wetland donations. This may generate a lot of
wetlands being donated to the DNR by developers. '
* There are erosion problems in the Bluff area. Policy is needed to enforce erosion
protection measures, specially during construction. ,
* The Chanhassen's Storm Water system is divided in small bits and pieces, some of them
incomplete (i.e. Carver Beach has no storm sewer). A comprehensive plan that links
the system with development is needed.
* Phosphorous addition to de-icing salts aggravates the sediment and nutrient problem. ,
A street sweeping program to remove street sand before the first spring rainfalls should
be developed.
* Lake neighborhoods impact water quality, specially around Lake Lotus.
* Lake Riley and Minnewashta present water quality problems (Eurasian Watermilfoil). '
* Lake Rice Marsh is close to an old wastewater treatment plant and also was impacted
by a turkey farm. '
* The City will provide a list of problems and problem areas on a 1" = 1000' scale map.
Page 2. '
39303.cor
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Item 3: Discussion of Available Data.
* Cecilio Olivier will be in charge of collecting the information corresponding to "Phase
1: Project initiation" of the Chanhassen WRMP. He will collect information related to
City, County, Regional, State and Federal Agencies Requirements as well as collect and
review existing data for Water Resources Inventory.
' * Charles Folch will provide existing City plans, data and information.
Item 4. Description of Scope of Study and Deliverables.
* The main purpose the list of deliverables snown in the contract is to provide the City
' with a useful, easy to use and easy to update set of documents that respond to the City's
demands. Special importance should be paid to the presentation of data and results,
' being all the deliverables electronically reproduced.
* Other deliverables in addition to those on the list are:
a) Create an "environmental corner" in the City's newspaper in which the residents
ask questions and give valuable information about existing environmental
' problems.
b) Record on video the proposal interview to show in the local T.V. cable channel.
Item 5: Discussion of Project Roles.
* It is important to keep communication channels open all the time. Everybody can feel
free to give input and suggestions concerning the project.
' * Bob Schunicht will act as Principal in Charge.
* Ismael Martinez will be the Project Manager. He should be informed about all project
issues.
* Frank Svoboda will be in charge of the wetland inventory.
' * Steve McComas will work on lake quality and on educational programs.
* Cecilio Olivier will be responsible for the modeling and preparing the draft report.
* Kathy Amundson will be trained to do wetlands work in the future.
IPage 3.
39303.cor
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Item 6: Task Force Formation. List of Candidates.
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* The Mayor of Chanhassen will chose candidates. The task force might be formed as
follows:
- One or two members from the City Council.
- One or two members from the Planning Commission.
- One representative from the three lakes associations (Lotus, Riley and
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Minnewashta).
- One or two environmentally conscious city residents.
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* The task force will meet 9 times during the study.
Item 7: Short Term Goals. List of Immediate Tasks.
* The completion of a helicopter flyover and preliminary field evaluation of typical I
wetlands will be done early summer 1992.
* Perform underwater video and start lake monitoring in some of the problematic lakes I
Riley, Lotus, etc.
* Develop a street sweeping program to reduce the amount of sediments deposited at
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certain key locations.
* Analyze the effect on the lakes of the food currently being used to feed the geese.
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* Develop a weed inventory/survey program and characterize milfoil.
* Update the council on an annual basis about the improvements being made. The City I
will need a list of priorities and actions to take from BRA to justify which projects are
going to be funded out of the storm water utility fund.
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* Easy and visible improvements in erosion control.
* Prepare educational materials and get lake associations involved in helping with Secchi I
disk readings and lake monitoring.
Item 8: Next Meeting. Date and goals.
* Next meeting with task force; tentative day and time Monday, September 23, from 4 to
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6 P.M. The City will ultimately set the day and time.
* The meeting will evaluate what it was discussed in the Kickoff Meeting as well as any I
existing preliminary results.
Page 4.
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39303.cor i
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cc: Paul Krauss, City of Chanhassen
Jo Ann Olson, City of Chanhassen
Charles Folch, City of Chanhassen
' Dave Hemphill, City of Chanhassen
Kathy Amundson, City of Chanhassen
Bob Schunicht, BRA
' Ismael Martinez, BRA
Frank Svoboda, Franklin J. Svoboda and Assocs.
Steve McComas, BRA
' Cecilio Olivier, BRA
' ATTENDANCE TO THE AUGUST 14, 1991 MEETING
CITY OF CHANHASSEN
' Paul Krauss - Planning Director
Jo Ann Olson - Senior Planner
Charles Folch - City Engineer
Dave Hemphill - Engineer Technician
Kathy Amundson - Planner
CONSULTING ENGINEERS
Bob Schunicht - Principal in Charge
Ismael Martinez - Project Manager
Frank Svoboda - Wetlands Inventory/Project Manager
Steve McComas - Project Engineer
Cecilio Olivier - Project Engineer
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39303.cor
ifl Otto G.Bonestroo.P.E. Keith A.Gordon,P.E. Mark R.Roth.P.E. Rene C.Plumart,A.I.A.
II
Bonestroo Robert W Rosene,PE. Richard W.Foster,P.E. Robert C.Russek,A.I.A. Agnes M.Ring.A.IC.P
Joseph C.Ander Ilk,P.E. Donald C.Burgardt PE. Thomas E.Angus,P.E. Jerry D.Pertzsch,P.E.
Marvin L.Sorvala,P.E. Jerry A.Bourdon.P.E. Howard A.Sanford,P.E. Cecil io Olivier,P.E.
Rosene Richard E.Turner.P.E. Mark A.Hanson.P.E. Daniel J.Edgerton,P.E. Robert R.Drebiow,P.E.Morien.PE.
11 Glenn R.Cook.PE. Ted K.Field,PE. Mark A.Se ip PE. Gary Ander lik & Thomas E.Noyes.PE, Michae T.Rautmann,P.E. Philip J.Caswell.P.E. Karen L.Wiemert E,
�; Robert G.Schunlcht P.E. Robert R.Prtffede.P.E. Ismael Martinez.P.E. Keith R.Yap t P.E.
Associates Susan M.Eberlin,C.PA. David 0 Loskota.P.E. Mark D.Wallis,P.E. Charles A.Erickson
Thomas W.Peterson,P.E. Thomas R.Anderson,A.I.A. Leo M.Pawelsky
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Michael C.Lynch.P.E. Gary F Rylander.P.E. Harlan M.Olson
Engineers & Architects James R.Maland,P,E. Mlles B.Jensen,P.E.
Kenneth P.Anderson.P.E. L.Ph*lp Gravel IR,P.E.
August 9, 1991
City of Chanhassen
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• 690 Coulter Drive
Chanhassen, MN 55317
Attention: Paul Krauss I
Re: Chanhassen Water Resources
I
Management Plan
Our File No. 39303
Dear Paul:
Our " kickoff" meeting for this project is scheduled for Wednesday August 14, from 1:30 to
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4:30 P.M. I would like you to review this proposed agenda.
Agenda: I
ITEM EXP.EC1'ED RESULT
1. Vision of Chan's Water Resources
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List of Project Expectations
2. Discussion of Existing Problems
List of Existing Problems
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3. Discussion of Available Data
List of Available Data
4. Description of Scope of Study & Deliverables I
Clear Understanding of Scope
5. Discussion of Project Roles
Project Roles
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6. Task Force Formation
List of Candidates
I7. Short Term Goals ( 1991 )
List of immediate Tasks
8. Generalities I
Answer to all questions
9. Next Meeting
Date and goal(s)
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We would like to encourage participation and want the participants to consider this meeting
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2335 West Highway 36 • St. Paul, Minnesota 55113 • 612-636-4600 • 35th Anniversary
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as a brainstorm session. Some helpful brainstorming rules are:
7 Rules for Brainstorming
I. Adverse criticism is taboo
II. Freewheeling is welcomed- don't hesitate to speak
III. Quantity is wanted - more, more, and more...
IV. Combination and improvement of ideas is sought - building on each
other- from one idea to the next- hitchhiking
V. Record each idea in a way that is fast enough to keep momentum of
thinking going
VI. Keep pace (set a time limit) to reduce the pressure for perfection and
to stimulate thinking mechanism
VII. Far-fetched, imaginative fantasized ideas are encouraged
' Attached is a copy of the project scope that will be covered during the meeting. I am looking
forward to meeting with the City Staff on this exciting project. b g
Your. very truly,
Ismael artinez
Enclosure 1
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CITY OF, CHANHASSEN
.
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
' MEMORANDUM
TO: Mayor and City Council
IFROM: Paul Krauss, Planning Director ROL
DATE: September 5, 1991
SUBJ: Recreational Beachlots
From time to time, problems have surfaced regarding enforcement of
ordinance requirements on recreational beachlots. The issues that
have arisen have not been serious with beachlots approved under the
current ordinance, since both the city and the users of the
beachlot have a full understanding of exactly what is allowed and
what is not. The bulk of the problems that have occurred have
stemmed from beachlots which pre-date the ordinance and are
grandfathered.
According to the ordinance, the grandfathered beachlots are
intended to be restricted to uses which pre-existed the ordinance,
which dates back to 1982. An inspection was made of properties at
that time and several years later, but unfortunately the
' information is less than perfect. For example, if we believe that
there were three boats using a dock, we may not have been aware
that one was out for repair or even on the lake at the time the
count was made. In addition, these non-conforming beachlots may
have increased in intensity at some point since the adoption of the
ordinance and staff was not made aware of this and was not in a
1 position to respond.
To resolve this matter once and for all, we have worked with the
Planning Commission to develop the following approach. The
' approach is principally one of having the city adopt a new
ordinance that requires that non-conforming recreational beachlots
obtain a permit from the city within one year of the adoption of
the ordinance or all activity must cease. The purpose of the
permitting requirement is to document once and for all exactly what
is allowed on this beachlot and have it established in a legally
' recordable document. In addition, staff would intend to try to
turn back the clock were feasible, and limit the permitted uses to
those which are legally grandfathered. The Planning Commission has
supported this approach, but we wanted to bounce it off of the City
t 41, PRINTED ON RECYCLED PAPER
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Mayor and City Council
September 5, 1991
' Page 2
Council prior to undertaking it since it is likely to cause a good
deal of discussion amongst those beachlot users. What I would
' propose to do is hold a series of informational meetings with the
beachlot representatives so that the potential ordinance could be
described and we could hold discussions on what we believe to be
' the legal non-conformity. In addition, any information they may
have to document legal non-conforming uses could be considered.
After these meetings were held later in the fall, we would propose
to bring the ordinance which is attached to this memo in for review
and adoption and thereafter embark on the permitting process for
the non-conforming beachiots. We are asking that the City Council
review and comment on the desirability of proceeding with this
effort. The Planning Commission strongly favors this course of
action, but before proceeding we did want to give the City Council
an opportunity to provide direction.
In a related matter, there is an on-going dispute concerning the
Trolls Glen Homeowners Association beachlot and adjoining property
owners. There was a claim that activity on this beachlot exceeds
' the grandfathered non-conformity and the city is being asked to
intervene and take action to cause the non-conformity to cease. In
light of the pending proposal to undertake revisions to the
' ordinance, we have informed the participants that we will not
proceed with the taking of any legal action until the process is
completed. This position does not satisfy one of the participants
in this dispute, and we have been informed that they will likely
' request the City Council to order staff to take action immediately.
In light of the proposed ordinance amendments, we would recommend
that the City Council defer action on this item, but if you direct
' staff otherwise, we will proceed under current ordinances.
Councilman Wing has also raised some . questions regarding the
' beachlot ordinance and water surface usage codes. He has indicated
that a review of the entire policy might be appropriate, but in
particular is concerned with the docking of boats in an area
contained with the extended property line of riparian lots. At the
' present time we do not regulate or establish a boat mooring
setback, but Councilman Wing has requested that the imposition of
such a standard be investigated.
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CITY OF
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
CHANHASSEN
` (612) 937-1900 • FAX (612) 937-5739 1
August 21, 1991 i
. Trolls Glen Homeowners Association
Dr. David Tester
3897 Lone Cedar Circle
Chaska, MN 55318
Dear Dr. Tester: 1
The City is currently reviewing a proposed Non-Conforming
Recreational Beachlot Ordinance. As a part of this review 1
procedure, an inventory of all recreational beachlots in the city
will be performed. This inventory will determine which beachlots
are conforming or non-conforming. After the status , of all
recreational beachlots has been determined, the city will then
proceed to have all non-conforming recreational beachlots receive
a non-conforming use permit (see attached proposed ordinance) .
The City Attorney sent you a letter dated July 11, 1991 stating
that the City was requesting you to proceed with a specific course
of action to bring your recreational beachlot into compliance with
its grandfathered status. The 30 day deadline was not met by your
Homeowners Association (August 10, 1991) . Because the City is
proceeding with this issue on a City wide basis, the City has
decided to review the Trolls Glen recreational beachlot at the same
time as the other city recreational beachlots.
The City is currently working on the recreational beachlot 1
inventory and intends to have this completed by this fall. Once a
non-conforming recreational beachlot ordinance is adopted, you will
be required to receive a permit for your recreational beachlot. If
you have any questions regarding this matter please feel free to
contact me.
Sincerely, 1
Kathryn R. Aanenson
Planner II
pc: Bernie Schneider
Daniel Hudson
Paul Krauss, Planning Director
Don Ashworth, City Manager
Elliot Knetsch, City Attorney
Bradley Beisel, Scllle and Beisel, Ltd.
t� PRINTED ON RECYCLED PAPER
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11 CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
' ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 20 OF
THE CHANHASSEN CITY CODE CONCERNING
NON-CONFORMING BEACHLOTS
THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS:
Section 1. Chapter 20 of the Chanhassen City Code is
amended by adding Section 20-79 to read:
Sec. 20-79. Non-Conforming Recreational Beachlots.
t (a) Within one year after the adoption of this ordinance
provision, all legal non-conforming recreational beachlots must
receive a non-conforming use permit or the use must cease. The
' permit shall be issued following receipt of satisfactory proof
concerning the nature and extent of the legal non-conforming use.
The permit shall describe the nature and extend of the allowed
' use. The use may not be expanded or intensified over what is
described in the permit.
(b) Applications for a non-conforming use permit shall be
' filed with the Zoning Administrator on prescribed forms. A fee,
as established by the City Council, shall be paid upon filing the
application. The Zoning Administrator shall set a time and place
for a hearing before the Planning Commission. At the hearing the
Commission shall hear such persons as wish to be heard. Notice of
the hearing shall be mailed not less than ten (10) days before
' the date of the hearing to all owners of property on the lake
where the beachlot is located. Published notice shall also be
made once at least ten (10) days before the hearing. Failure to
give notice, however, shall not invalidate the proceeding. At the
' close of the hearing the Planning Commission shall make a
recommendation to the City Council. The City Council shall make
the final decision.
Section 2. This ordinance shall be effective immediately
upon its passage and publication.
' PASSED AND ADOPTED by the Chanhassen City Council this
day of , 1991.
' ATTEST:
' Don Ashworth, Clerk/Manager -
Donald J.' Chmiel, Mayor
(Published in the Chanhassen Villager on , 1991. )
' r08/02/91
CITYOF --
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612)937-5739
MEMORANDUM
TO: Mayor and City Council fJ.__'
' FROM: Don Ashworth, City Manager IA
DATE: September 9, 1991
SUBJ: Set Special Meeting Date, 1991 Bond Sale
The city typically schedules bond sale bid openings for the same
day as a regular City Council meeting. The date selected for the
1991 bond sale was Monday, October 14, 1991 (Columbus Day) .
Although the City Council can meet on this official holiday, the
banks will be closed. Therefore, it is necessary to set another
date for the bond sale bid award. I would recommend that the
Council establish Tuesday, October 15, 1991 at 5:30 p.m. as the
special meeting date. I anticipate that the meeting will be very
short.
A 3/5ths vote is required for bond sale award; therefore, I will
poll Council members on Monday evening as to their availability on
October 15, 1991.
fit
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,1 7 SPRINGSTED
'._3'' PUBLIC FINANCE ADVISORS
I
16655 West Sluemound Road 85 East Seventh Place 6800 College Boulevard
Suite 290 Suite 100 Suite 600
I Brookfield.WI 53005.5935 Saint Paul,MN 55101.2143 Overland Park,KS 66211-1533
(414) 782.8222 (612) 223-3000 (913) 345-8062
Fax:(414)782-2934 Fax;(612)223-3002 Fax;(913)345-1770
2739 Second Avenue S.E. 222 South Ninth Street
I Cedar Rapids, IA 52403-1434 Suite 2825
(319) 363-2221 Minneapolis,MN 55402.3368
Fax:(319)363-6999 (612)333.9177
Fax:(612)333-2363
I
ISeptember 5, 1991
I Mr. Don Ashworth, City Manager
Chanhassen City Hall
690 Coulter Drive
IChanhassen, MN 55317
Re: 1991 Debt Financing
IDear Mr. Ashworth:
The City has advised us of the need to finance a number of public improvements, and we are
I recommending the City proceed to market its bond issues. We are asking the City Council to
establish a sale date for the receipt of competitive bids. The municipal bond tax-exempt
interest rate market is approaching a 12-year low point; we believe the City should take
Iadvantage of this market situation while matching its improvement financing needs.
it is anticipated the City would sell three bond issues for new projects. These Issues are as
follows in the following approximate amounts:
ITaxable General Obligation Tax Increment Bonds $1,700,000
General Obligation Tax Increment Bonds (TIF #1) $ 500,000
I General Obligation Tax Increment Bonds (TIF #2) $ 900,000
General Obligation Improvement Bonds $1,850,000
I We have also reviewed the City's outstanding debt for refinancing opportunities. We have
identified two issues which are possible refunding candidates:
Present
I Current Refunded Net - Value
Issue to Rate. Savinas' Savings
II $1,510,000 G.O. Building Bonds, Caries 1900 7.50% 0.01% $ 05,300 150,777
$4,615,000 G.O. Improvement Bonds, Series 1986 7.78% 6.38% 387,616 61,465
"' Net Savings after deduction of all fees.
IWe are continuing to evaluate the desirability of refinancing these bonds with City staff.
I
09.05.91 15:50 FAX 612 223 3002 SPRINGSTED INC. • Z003 '004
City of Chanhassen, Minnesota
September 5, 1991
Page 2 I
We have not yet prepared our financing recommendations, which the City is accustomed to
reviewing at this stage of the financing process, because of the desire to move forward without
delay. We will be completing the confirming recommendations shortly for the City's permanent
record.
The issues would normally be sold at the Council's regular meeting, October 14, 1991. This
date is a federal and bank holiday. We need direction from the City Council as to an
acceptable alternative sale date during that week, if possible.
Lastly, we are attempting to schedule an on-site visit by Moody's Investors Service to the City 1
prior to the sale date. We will be advising the City on this proposal if accepted by Moody's.
We appreciate being of service to the City and look forward to an advantageous sale process. ,
Respectfully,
David N. MacGillivray
Senior Vice President
sms/Saint Paul Office '
Enclosure
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Bond Buyer Index
Previous Five Years to Present N
10.0
95
6.85
08/29199
7.0 fkkv\
� x
6.0
09/04/86 09/01/88 08/30/90
09/03/87 08/31/89 08/29/91
0
CITYOF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
1 (612) 937-1900 • FAX (612) 937-5739
MEMORANDUM
TO: Mayor and City Council
FROM: Paul Krauss, Planning Director(X--
DATE: September 4, 1991
1 SUBJ: Update on Sign Ordinance Amendment
The Planning Commission discussed this item at their August 21,
1991 meeting. They indicated a desire to utilize a task force
1 format to develop the ordinance and nominated two individuals to
serve on it if selected by the Mayor. These persons are Jeff
Farmakes as a first choice, and Ladd Conrad as a second. As you
are probably aware, both individuals have a design-oriented
1 background and some good experience to bring to signage related
issues.
1 Preliminary contacts have been made to the Chamber of Commerce to
see if they could nominate several individuals for the Mayor's
selection. Staff would recommend that the City Council select one
1 or two members to serve on this task force with the other
individuals. As soon as the Mayor completes his selection, we will
be able to begin work on the development of a new sign ordinance so
that we can get it up and running as soon as possible.
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CITY OF
011ANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
' MEMORANDUM
TO: Planning Commission
' FROM: Paul Krauss, Planning Director
' DATE: August 2, 1991
SUBJ: Sign Ordinance Amendments
The Planning Commission and City Council have on several occasions
requested that staff undertake a program to update our sign
' regulations. Over the course of several reviews, staff has
repeatedly indicated that our sign ordinance is poorly drafted and
in our opinion inadequate to deal with the kinds of development
' that we are experiencing. Until recently, I have been somewhat
reluctant to start this task due to the committment and staff time
I believe would result from doing this job properly. However, with
the recent addition of Kathryn Aanenson to our staff, we are now in
' a position to move forward on this work program. Kathryn has
excellent experience in preparing ordinances on this topic having
recently completed one for the community she worked for in Utah.
Attached to this memo is a preliminary outline and work program for
this project. It anticipates that approximately ten months will be
' required to complete the work.
I am currently asking the Planning Commission and City Council for
some direction on how we should organize the group working on this
' ordinance. The normal course of action is for staff to work
through the Planning Commission on the drafting of new ordinances.
We are willing to do it in this manner, however, we believe there
' may be a better alternative for several reasons. First of all, the
Planning Commission workload will continue to grow over the coming
months as the recession •eases and people begin to take advantage of
' the MUSA line relocation. The Planning Commission also has a back
log of work tasks awaiting attention. Secondly, sign ordinances
are highly specific documents and we believe that for them to be
prepared in a manner that adequately accommodates the needs of both
the community residents and the business community, that some non-
Planning Commission representation would be appropriate.
Therefore, I am recommending that a work group be established by
the mayor. We would anticipate recommending to the mayor that this
I
Planning Commission
August 2, 1991
Page 2
work group include two members of the Planning Commission, one or '
two members of the City Council, a member of the Chamber of
Commerce or other group representing the downtown business
community, and possibly a responsible person from the sign
industry. We have several individuals on the Planning Commission
who have a design background which may prove to be of particular
use in this process. Should the Planning Commission agree with
this work group approach, I would recommend that you pass along the
names of interested individuals and your comments to the mayor for
final action at an upcoming Council meeting. '
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' MEMORANDUM
TO: Paul Krauss
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' FROM: Kathryn Aanenson
DATE: July 17, 1991
' SUBJECT: Proposal for Sign Ordinance Revision
I have made a tentative outline for rewriting the sign ordinance.
I feel the whole process will take approximately
' nine months to a year . Please let me know if this is the
direction you would like to take.
' 1. Meet with the City Council and Planning Commission for their
recommendations for any changes or specific areas of concern.
Have them "ok" the rewrite process.
a. Show what, summarize, what other communities use for
' sign standards.
b. Bring in a Professional expert regarding trends in the
sign industry.
2 . Set up a committee that would include members of the Chamber,
City Council and Planning Commission (others they may want to
' include : people from the sign industry, retailing and
commercial leasing) to rewrite the ordinance .
3. Set up regular work sessions with the committee to get the
ordinance rewritten. (Approximately 6 months)
4. Solicit comments from the Public and Private Sector and
' forward these to the Planning Commission and the City
Council. (One month)
5. Public hearing before the Planning Commission and the City
Council and adoption of new ordinance . (One month)
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Proposed Work Schedule for the Sign Ordinance
SEPTEMBER OCTOBER
Meet with Planning Review other Establish
Commission and City community standards, Committee
Council to "O.K." industry trends to rewrite
rewrite process Ordinance
NOVEMBER-APRIL MAY JUNE
Rewrite during Solict comments Planning
Breakfast or Lunch from the Public Commission and
Work Sessions and Private Sector City Council
Public Hearings '
JULY '
— Adotption of
new sign
ordinance
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ADMINISTRATIVE SECTION
Letter from Metropolitan Waste Control Commission dated September
3, 1991.
' Memo from Scott Harr dated August 26, 1991.
Letter from Redmond Products dated August 29, 1991.
' HRA Accounts Payable dated September 9, 1991.
Memo from Scott Harr dated August 29, 1991.
' Letter from Orlin Schafer, County Assessor dated August 28, 1991.
Letter to Paul Terry dated September 3, 1991.
Article from Star Tribune re: Growth and Development published on
September 2, 1991.
' Memo from Paul Krauss dated August 14, 1991.
' Memo from Southwest Metro Transit dated August 20, 1991.
Memo from Kari O'Konek dated August 20, 1991.
Memo from Dave Hempel dated September 5, 1991.
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Ci/ct /e/ Ctpei-as
Metropolitan Waste Control Commission
�� Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101
I ' ' A t 612 222-8423
ISeptember 3, 1991 F • . # Jr `I' ,
n� lr'
Don Chmiel G / v,r ,. { �I:i' ' ii,(r)t- /
IMayor -7/:-I .fir J
City of Chanhassen ;7. ^ r,, C •
690 Coulter Dr. AP`' '
IIChanhassen, MN 55317
Subject: Systemwide Infiltration/Inflow Study
IBlue Lake and Seneca Service Areas
Dear Mr. Chmiel:
II As you are aware, a dispute about management of wastewater in the
Blue Lake and Seneca Treatment Plant service areas occurred between
the MWCC and the U.S. Environmental Protection Agency. Settlement
II of the dispute required the MWCC to study the impact of
infiltration and inflow on the collection systems, on Minnesota
River water quality and on costs to these plants and to submit the
study results to the EPA by September 1, 1991.
The report contains the preliminary results from the study of
infiltration and inflow conditions in your community. A copy of
I the report has been sent to your City Administrator. Because your
community and several others have been identified in the report as
having "potentially excessive I/I", we wanted to notify you
II immediately, since EPA may contact you directly regarding the
results of the study.
Another part of the settlement requires the MWCC to negotiate with
II EPA on what types of programs may be developed to address this
issue. We expect you will have to be involved in these discussions
at some point in the future.
IIf you have any questions regarding the technical aspects of the
report, please contact Wayne Rikala at the MWCC at 229-2127.
IITruly yours,e e i...A..) e 0....e,r.,....i../...L..i
Charles R. Weaver
Chair, Metropolitan Waste Control Commission
II CRW:RJF:jle
L3 .RJF
IIcc: Gloria Vierling, MWCC Commissioner
Margaret Schreiner, Metropolitan Council/MWCC Liaison
II
11 Equal Opportunity/Affirmative Action Employer
ta
CITYOF
� r
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739 1
MEMORANDUM i
TO: Mayor Don Chmiel
City Council
Don Ashworth, City Manager
FROM: Scott Harr , Public Safety Director ? '
DATE: August 26 , 1991
SUBJ : Proposed Noise Ordinance 1
Please recall that after a discussion during the administrative
presentation portion of a recent council meeting, the City Council did
direct me to develop a draft noise ordinance. I have done this , and
it was discussed at the August Public Safety Commission meeting.
A number of concerns arose, including those that have been expressed
in the past . These included concerns on legitimate recreational
vehicles , home remodeling & repair , etc. I
• I brought the idea of a noise ordinance to the Council to inquire
whether there was interest in it . Because of concerns that continue
to be raised, I am recommending at this point that I table further
efforts to develop a noise ordinance, and document problems over the
next year to determine what areas of need we have. If a noise
ordinance is pursued, we will then have an exact idea of what problems
need to be addressed, and can draft the ordinance in the least
restrictive manner.
If anyone has a disagreement with this, I would ask that they contact
me. I would like to thank everyone for their input on this.
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L«� PRINTED ON RECYCLED PAPER
11
R E D M O N D
P R O D U C T S I N C .
I
August 29, 1991
Mr. Todd Gerhardt
Assistant City Manager
690 Coulter Dr. PQ Box 147
Chanhassen, MN 55317
Dear Mr. Gerhardt,
1
I just wanted to drop you a quick note to thank you for your
assistance in finding Redmond Products additional parking
space during our construction. The parking lot phase has been
completed and we are back in our own lot.
The car pooling turned out to be a simple solution that was
relatively painless. Thanks for your help!
Sincerely,
rRedmond Products Inc.
� � r
Christopher Klu
Human Resources Rep.
' cc Sandy Reitsma
Director of HR
RECEIVES
S t P 0 fl.. 1991
CITY (ii t.ttrivn;;�J l
' 18930 West 78th St. • Chanhassen, MN 55317
934-4868 • 1-800-328-0159
CHANHASSEN H.R.A. A C C O U N T S P A Y A B L E 09-09-91 PAGE 1
CHECK # A M O U N T C L A I M A N T P U R P O S E
033965 10,000.00 TCNB, INC. REFUNDS/REIMBURSEMENTS
033997 1,500.00 YVONNE SMISEK LAND,PURCHASE & IMPROV.
2 11,500.00 NECESSARY EXPENDITURES SINCE LAST COUNCIL MEETING
Ur UM r w r - I - - r - - 11111 - - • r M WIN
1 r - 1 1 1 1 1 1 - 1 1 1 1 1 1 1 1111 -
CHANHASSEN N.R.A. A C C O U N T S P A Y A B L E 09-09-91 PAGE 2
CHECK # A M O U N T C L A I M A N T P U R P O S E
044343 1,656.38 BRW, INC. FEES, SERVICE
044344 790.17 BARTON ASCHMAN ASSOC. FEES, SERVICE
044345 14.21 BUSINESS ESSENTIALS INC SUPPLIES, OFFICE
044346 317.82 TODD GERHARDT TRAVEL & TRAINING
AND-MILEAGE
044347 2,508.54 HOLMES & GRAVEN FEES, SERVICE
044348 675.00 PUBLICORP, INC. FEES, SERVICE
6 5,962.12 CHECKS WRITTEN
TOTAL OF 8 CHECKS TOTAL 17,462.12
CITY OF , -.,..., c.?_,/
c c _ A.4,_1"
Il
CHANHASSEN
, ..1/4. ,
_ 1
;': - ` 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
MEMORANDUM I
TO: Sgt . Julie Boden
FROM: Scott Harr , Public Safety Director • I
DATE: August 29 , 1991 I
SUBJ : Chanhassen Elementary
Don Ashworth suggested that we have squads make an obvious point of II
working the stop sign at Chanhassen Elementary ASAP in order to let
drivers know we will be watching it next week when school starts II(Tuesday) . I would also suggest we work the new "school zone" very
hard when school starts . Thanks .
cc : Don Ashworth, City Manager I
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II '.x K � �,I,� Cc G'�J�-Nye"
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Office of County Assessor .. 1, e. CARVER COUNTY COURTHOUSE
1 OR LIN H SCHAFER l 1 600 EAST 4TH STREET
448-3435 Ext. 230 tiN SO CHASKA,MINNESOTA 55318.2189
COUNTY OF CA VEQ
il
August 28, 1991
1
Mr. Don Ashworth, City Mgr.
1 City of Chanhassen
690 Coulter Dr
P O Box 147
1 Chanhassen, MN 55317
Re: Zamjahn BOR appeal
1 Dear Mr. Ashworth,
1 Enclosed are copies of my letters to Mr. Klingelhutz, and to Mr.
Zamjahn concerning Zamjahn's situation with the appeal process.
I've also included Mr. Lundgren in this discussion, as he is clerk
the County Board of Equalization.
Ito
I would *hope that this puts this issue to rest.
ISincerely,
j
IIOrlin H. Schafer, SAMA
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Aff:rmatiue Action/Equal Opportunity Employer
1
R Col fi
P
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Office of County Assessor , P CARVER COUNTY COURTHOUSE
OR LIN H. SCHAFER I 600 EAST 4TH STREET
448-3435 Ext. 230 NNE 5� CHASKA,MINNESOTA 55318-2189
COUNTY Of CAI VEQ
August 28, 1991
k .4/
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Mr. Al Klingelhutz
Carver County Commissioner ,
Re: Mr. .Zamjahn Property Value Appeal
Dear Mr. Klingelhutz: '
After reviewing the circumstances surrounding Mr. Zamjahn's appeal
to the local Chanhassen Board of Review, the following is a recap
of the facts as we know them.
Mr. Zamjahn appealed by letter dated April 22, 1991 (copy
enclosed) . The current owners purchased the property during
November 1986 for $145,000; the EMV at that time was $122,300. In
1988 the EMV was raised to $130,500 for taxes payable 1989. In
1990 the EMV was increased to $151,800 for taxes payable 1991.
There are no appeals of record during that time period. In 1991,
the EMV remained at $151,800 for taxes payable 1992. Mr. Zamjahn
had now submitted an appeal for the 1991 value. By comparing this
information to Mr. Zamjahn's letter of appeal, one can easily make
the connection that the appeal is being based on the fact that the
tax statements for 1991 had been received, and not based on the
Notice of Assessment which listed the same value for the last two
assessments.
Mr. Zamjahn's description of his home and those of the neighbors is
fairly accurate except for the distinction that all those homes
listed by him are smaller by over a hundred square feet; three of
the four sales were distress sales; and the fact that our market
values on those properties were all in a much tighter ratio to
their selling price than our EMV to his old purchase price. On the
second page of the letter, there are a lot of penciled notes made
by one of our appraisers as he was researching this property, I did
not erase them, and they do point up what I have just stated.
Furthermore, under the last typed line of that page, are listed
three comparable sales, and their EMVs. 1
Mr. Zamjahn was contacted by one of our appraisers on May 1, to
review the property, at the request of the local BOR. He was told
that Mrs. Zamjahn would get back to him and make an appointment.
The cut off date was May 15 for the information to go to the local
BOR. Mrs. Zamjahn returned the call May 14, the appraiser was not
Affirmative Action,Equal Opportunity Employer
11
1 Page 2--Mr. Klingelhutz
Zamjahn BOR appeal
available to meet that day, but tried to return the call May 15,
finally left a message on their machine. On May 16 talked to
Zamjahns. Based on the information we had compiled, we had
recommended no change to the local BOR.
Events at the local Chanhassen BOR had invalidated their entire
Board process. Enclosed are copies of two different letters which
' were sent to Mr. Zamjahn by the City of Chanhassen dealing with the
BOR. The first letter, dated May 23, stated what the BOR had done,
but at that time they were not officially aware that the action had
' been nullified. The second letter, dated June 5, was correct,
except in one instant, that being the incorrect dollar value had
been stated ($142,000) ; it should have read $151,800. This letter
clearly states that if the property owner wanted to pursue his
' original appeal, he would have to appear before the County BOE on
June 17. In any event, most property owners, receiving such a
letter, stating that the Board action was not valid and that the
County Assessor's value is still in effect (and list a questionable
value) , would be concerned enough to make a phone call to have it
clarified.
The Zamjahns followed by a letter to Chairman Gnan dated August 6,
1991. I have stated before, that the County BOE has been
adjourned, and cannot be reconvened. The County Board of
Commissioners, cannot act on any of the motions made by the BOE.
Mr. Zamjahn must accept some responsibility as a property owner to
contact those persons who work with problems of this type, and find
' some avenue of reconciliation. While the choice is his, I think
more satisfaction would be forthcoming to Mr. Zamjahn to have this
discussed by those persons who may find a way to work within the
structured system, rather than to try and find a political
settlement through innuendo. The only errors committed in this
entire situation were the incorrect value stated in the Chanhassen
city letter of June 5 and Mr. Zamjahn's failure to inquire for an
' explanation of that number. The Motion, you made to the County BOE
was correct and stated "as recommended by the County Assessor" .
Our recommendation in this instant was that the value of $151,800
was more correct.
' Other persons in the community followed up on the appeal process,
and they all had received similar letters. I think that to resolve
this issue Mr. Zamjahn must follow through with the further appeal
process, that being the tax courts. If he cannot avail himself of
•
that opportunity, we are prepared to review his property for the
1992 assessment for taxes payable 1993. He can also appeal to the
1992 local Board of Review for those values.
I think that this issue has been addressed fairly and adequately
from our perspective at this point in time. If the Zamjahns wish
to make the tax court appeal, we can again open a discussion on the
matter of the value of the property. I would suggest any further
1
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Page 3-Mr. Klingelhutz I
Zamjahn BOR appeal
correspondence on this matter be referred to this office.
I am enclosing a copy of the letter I am mailing to Mr. Zamjahn.
As noted, I have included the City of Chanhassen and Mr. Lundgren,
the County Auditor to receive copies of this letter.
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Sincerely,
1
Orlin H. Schafer, SAMA
cc: Don Ashworth, Chanhassen
Mark Lundgren, Auditor
Enc:5 ,
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11 C 004,
Off ce of County Assessor Is V. CARVER COUNTY COURTHOUSE
OR LIN 3435 3 Ext. 23 R ilVNESd� CHASKA,MINNESOTA 55318.2189
448 3435 Ext. 230
COUNTY Of CAQV LQ
' August 28 , 1991
Mr. David Zamjahn
7506 77th Street
Chaska, MN 55318
Re: Value Appeal PID 25.8610040
Dear Mr. Zamjahn:
In response to your letter addressed to Chairman Gnan and dated
Auaust 6 , 1991 .
There is no further appeal to the County Board of Equalization
' available at this point in time for the 1991 assessment for taxes
payable in 1992. The BOE adjourned, and cannot be reopened. The
County Board of Commissioners cannot act on any business that came
before the BOE, these are two separate Boards.
The action of the Chanhassen BOR was invalid, as stated in a letter
to you by the City of Chanhassen dated June 5. In that letter, you
were informed that if you wished to pursue your original appeal,
you would have to do so at the county level. You failed to make an
appeal , and my recommendation to the County Board of Equalization
was that $151 ,800 was a reasonable value for your property. I as
County Assessor was not bound by anything to present any of the
Chanhassen appeals to the county level , I did' think that in the
interest of fairness to the citizens of Chanhassen, some
consideration by the County BOE should be given. The County BOE
had received documentation on the appeals as presented to the
Chanhassen BOR, and further information as presented by individuals
that were concerned enough to carry their appeal to the county
level . You certainly had the same opportunities available to you.
If you would like to pursue this question, I would recommend you
avail yourself of the last step in the appeal process, that you
file a tax court petition, Form 5. You have until May 15, 1992 to
file that petition.
If this office can be of assistance, please feel free to call.
Sincerely,
r ;
, c
' Orlin H. Scha er, , AMA
cc: Al Klingelhutz; City of Chanhassen
Affirmative Action Equal Opporturnti. Employer
d
CITYOF
04„..._ CHANHASSEN
r
I
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
September 3, 1991
I
Mr. Paul Terry I
400 Deerfoot Trail
Chanhassen, MN 55317
I
Re: Drainage Concern
File No. PW052v I
Dear Mr . Terry:
I have recently received your letter concerning the drainage and
II
erosion problems you are experiencing on your property. As I am
relatively new with the City, I have not been involved with this
situation previously. However, in speaking with agency personnel II who have had involvement, it is my understanding that the
situation has been in existence for some time now. One of the
key aspects of this situation is that this area is a natural II water course discharge for a significant amount of agricultural
land. Attempts have been made to mitigate the situation by
establishing an upland grass buffer strip to filter and reduce
the velocity of the water coming off the agricultural land, and
II
the recent construction of the detention pond on the Wirth
property immediately south of you to also provide pretreatment of
the runoff prior to discharge into Lake Riley. Other than
II
constructing a storm sewer and upland detention pond, the
agencies involved have attempted to implement more economically
feasible solutions to remedy the situation. I would anticipate II that at such time in the future when the upland agricultural
properties, develop that internal storm sewer systems and
detention ponds will be constructed as a part of these
developments which will be able to control and regulate the
II
amount of runoff from these areas .
The bottom line to this matter is that a number of experts from II the Watershed District, Carver County Soil Conservation District,
etc. have been working on this matter for some time now with no
easy solution resulting . The City of Chanhassen has recently II
embarked on a storm water management program. We are currently
in the process of developing this program which is expected to
take 12 to 18 months to complete the plan. I will forward this
II
1
Mr . Paul Terry
September 3, 1991
Page. 2
information on to the project consultant engineer as an area to
investigate further as a part of the storm water management
' program. I hope this has addressed your concerns at least in the
near term.
Sincerely,
CITY OF CHANHASSEN
Charles D. Folch, P.E.
City Engineer
' CDF:ktm
' c: Don Ashworth, City Manager
Dave Hempel, Sr. Engineering Technician
City Council Administrative Packet (9/9/91 )
' Conrad Fiskness, Riley-Purgatory-Bluff Creek Watershed District
Paul Neumann, Carver County Soil Conservation District
Bob Obermeyer, Barr Engineering
Scott and Karen Wirth
11 Kevin and Linda Sharkey
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CITYOF
I , CHANIIASSEN
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
N-...\--/- (612) 937-1900 • FAX (612) 937-5739
I !.� _
IMEMORANDUM
TO: Mark Nelson, BOSWR
Bruce Sandstrom, BOSWR
I Joe Mulcahy, Metro Council
Jack Frost, Metro Council
Larry Flynn, MPCA
I Paul Neumann, SCS
Dan Kane, SCS
Bob Obermeyer, Barr Eng.
I Ismail Martinez, Bonestroo
Jo Ann Olsen, Senior Planner
Charles Folch, City Engineer
Dave Hempel, Sr. Engineering Technician
IFROM: Paul Krauss, Planning Director
IDATE: August 14, 1991
SUBJ: Summary of Meeting
IFirst, let me thank you all for giving us your Monday morning. In
the past, we have tried to be innovative on environmental issues
II and I am sure that as our programs are further developed we will
interact with you and your agencies with growing frequency. As I
indicated to you, I have drafted this letter to try to summarize
II your comments. ,y
Generally, the solutions on all of the sites included the
Ifollowing: _ _ .
1. Key to slope stabilization is management of surface and
subsurface drainage near slope erosion sites. While specific
I remedies must be tailored to each site, this theme is common
to all.
s
I2. Engineered restoration plans must be developed for the sites.
3. Where acceptable sheet drainage cannot be established, it is
preferable to intercept the flow, impound it and discharge it
I at a slower rate through a controlled structure outletting at
the bottom of the grade. Groundwater seeps have a high
potential to undermine the bluff. Restoration efforts should
I
41t, PRINTED ON RECYCLED PAPER
I/
August 14, 1991
Page 2
not proceed until this potential is investigated and any
necessary provisions are incorporated into the restoration
plan.
4. An acceptable 2:1 or 3:1 grade must be established. An
alternative may be to step the hill using a design that
moderates the flow.
5. In each case it was believed that little additional fill
material is required to complete site restoration.
6. The possibility of using state, county, federal and watershed
programs to offset restoration costs was explored. There are
some programs out there but they are often minimally funded
and most do not seem to be targeted very well to the programs
that were reviewed. The programs that stand the best chance
of being available for the projects are funds administered
through the Carver County Soil Conservation Service. Paul
Neumann has taken copies of city topography and will get back
to city staff if there is any potential. If any of you have
any programs that may be useful that comes to mind, please let
me know. • I
One additional suggestion is that to the extent hand labor is
required due to working on the steep slopes, we may want to
investigate using the "sentence to serve" program. The
program is coordinated through the MnDNR. If this proves to
be useful, we will investigate it further.
Again, thank you for your participation in this endeavor. Please
call me if you have any addition thoughts.
pc: Rus Barto I
Jeffrey Dypwick
Larry Samstad, Minnesota Valley Watershed District
Jerry Schlenk, Street Superintendent
City Council
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SOUTHWEST METRO TRANSIT
' August 20, 1991 7600 Executive Drive
Eden Prairie,MN 55344
(612)934-7928
Fax(612)937-7411
' TQ Southwest Metro Transit Commission
FROM: Diane Harberts, Administrator
' SUBJECT: Meeting with Regional Transit Board and Opt-Out Transit Programs
' SMTC vice chair Patricia Pidcock and I attended a meeting with the chair and staff of the RTB and
representatives from Minnesota Valley Transit Authority, Plymouth Metrolink, and Maple Grove
Transit on August 20, 1991. This meeting was requested by Minnesota Valley Transit, Plymouth
' Metrolink, and Southwest Metro Transit as we begin addressing, in cooperation with the RTB,
(1) the establishment of a regional competitive procurement policy that addresses the
fostering of competitive bidding, marginal costs, and existing double taxation for opt-out
programs
' and
(2) options to increase the availability of suburban transit when transit systems are faced
with increasing service costs, growing demands, and decreasing property tax revenues that
' support these transit services.
The RTB did acknowledge that the opt-out programs pay twice for the equipment used to provide their
service and that this issue may be addressed by an RTB policy change. The RTB chair provided ideas for
' increasing suburban services which included: Raising fares, raising property taxes, and lobbying the
Legislature for a dedicated source of transit funding.
' Ideas presented by the opt-out programs to increase suburban services included:
Changes in regional fare policy and performance standards.
Opt-out transit systems proposed that they be given the authority to set higher fares for their
express services. We also proposed that consideration be given to establishing system-wide
performance standards under which transit systems could regulate the amount of subsidy for a
route. Both changes in fare policy and performance standards may be addressed by the RTB
' board.
Establish a competitive bidding policy that fosters competition.
' Competition in the metro-area transit market is at best flat and in most cases non-existent.
The cost of providing the equipment remains the number-one deterrent to the competitive
procurement of transit service. Various options do exist that should be explored and may
' require action by the RTB, the Metropolitan Council, and the Legislature. Some of the opt-out
programs proposed a transit service demonstration project in which service would be bidded
out for an "operations-only" contract. Many transit providers throughout the United States
now contract for operations only. The RTB chair wanted the opt-out programs to realize that
' this is an extremely difficult issue because it could cost some MTC employees their jobs. He
did, however, concede that the RTB has an obligation to review this issue and deal more
equitably with the opt-out programs.
t
I
Page 2 '
August 20, 1991
RE: Meeting with RTB and Opt-Out Programs
Other issues of common concern identified by the RTB and opt-out transit programs include:
• That current regional policies and procedures unintentionally segregate the opt-out transit
programs from the regional planning process
• That unspent funds be retained by opt-out programs and used to increase service
• That opt-out transit programs provide service for non-residents and that it may be
beneficial to establish a regional funding policy to address this.
• Calculation of available tax revenue, since the RTB has indicated that their calculations'may
not reflect the actual funds available. The RTB encouraged opt-out-transit programs to verify
the RTB calculations, alert the RTB to any discrepancies, and pursue an adjustment.
• Clarifying what tax revenues should be included in the 90% that is allocated to opt-out
programs.
• What is the level of autonomy for opt-out transit authorities to manage their own systems.
(Where does the regional oversight authority by the RTB end and the authority of the opt-out
governing boards begin?) '
The meeting concluded with plans for the following meetings: I
• Patricia Pidcock requested an orientation meeting in September with the new RTB board members to
introduce them to the above issues so that board members will be prepared to consider future
recommendations.
• RTB chair Michael Ehrlichmann preferred that he first meet individually with each opt-out program
to discuss and identify specific issues and then meet jointly with the opt-out programs and all the RTB
board members. Erhlichmann felt it best to provide a full menu of issues to the new board members. I
He commented that he will do his best to gather this additional information and schedule an orientation
meeting with RTB board members in September. Erhlichmann also proposed that opt-out programs and
the RTB meet at least once a month before the next legislative session begins to continue discussion of
issues.
The opt-out program representatives encouraged the RTB to give these issues high priority and I
expressed our commitment to cooperate with the RTB.
In conclusion, the majority of opt-out programs agree that the cost of providing transit service is a
regional issue, not only an opt-out issue. The RTB is responsible for taking the lead in addressing this
issue. The challenge is to get the RTB staff to work with the opt-outs who are the front runners in
attacking these issues. The RTB also needs to realize that the current system (MTC) may be pricing
transit service out of many Twin Cities communities and that alternatives need to be identified and I
explored. The RTB should recognize that jobs are also lost whenever we are forced to reduce service.
With the current system, we are not only losing jobs; we are also losing service in many communities.
1
CITY o AN
cHANHAssEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
MEMORANDUM
TO: Tom Chaffee. Data Processing Coord .
FROM: Kari O' Konek . Account Clerk 1C11;
DATE : August 20, 1991
SUBJ : Certification of Delinquent Utilities
' As we previously discussed , below is the schedule we will be
following for the certification of the delinquent utility
accounts. After the August billing . all of the delinquent
accounts will have been notified of the outstanding balance
' on their normal quarterly bill .
1) ring the first week of September, I will be mailing
notices to both the owners and the renters of the properties .
informing them once again of the delinquent. accounts.
' During mid-September, I will be mailing out another notice to
all the delinquent owners and renters, informing them of the
public hearing . which will be held on October 28, 1991 . We
' will also be publishing the hearing notice in the Chanhassen
Villager on October 10.
We have decided that the last day that we will accept payment
for the delinquent accounts will be on November 4, 1991 .
Pc : Don Ashworth, City Manager
1
1
I
CITY OF
CI1ANHASSEN 11
690 COULTER DRIVE • P.O.
O BOX 147 CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
MEMORANDUM
TO: Charles Folch, City Engineer
FROM: Dave Hempel, Sr. Engineering Technician/ '
DATE: September 5, 1991
SUBJ: Traffic Control Consideration for a Two-Way Stop on
Western Drive at Nez Perce
File No. PW070D-3
This item was previously reviewed and endorsed by the Chanhassen
Public Safety Commission and, since no formal City Council
approval is necessary, this item has been removed from the New
Business section of the September 9, 1991 City Council agenda.
According to the Minnesota Manual of Uniform Traffic Control
Devices (MMUTCD) , stop signs may be warranted at intersections of
a minor road (Western Drive) with a main through road (Nez Perce)
where application of the normal right-of-way rule is unduly
hazardous. Staff believes that this intersection warrants such a
two-way stop control. Staff has performed a traffic study on
this intersection and finds that, based on the restricted view on
westbound Western Drive at the intersection of Nez Perce combined
with the already existing yield sign on eastbound Western Drive,
the installation of the two-way stop is warranted. It is
therefore recommended that a two-way stop be placed on Western
Drive at Nez Perce and the existing yield sign on Western Drive
be removed.
ktm
OFFICIAL ENGINEERING COPY
Received
flovision No.
Approved by City Engineer
Date C41, -sA- `% -.5-`i I '
Approved by City Council
Date
4: PRINTED ON RECYCLED PAPER
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