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5. Market Square Storm Sewer CITYOF s-- i i , I CHANHASSEN 1 0 ,e'.-- 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 • FAX(612) 937-5739 Action by city A- IImo.-see.—,/1) ar feadWi I MEMORANDUM FtejeN.e i -y_ w.__J �Vii.... TO: Don Ashworth, City Manager IeO �� II . Dee Sugv.",`:i .a Cv.N.,t FROM: Charles Foich, City Engineer 1"242" 1 1 DATE: August 21, 1991 SUBJ: Award of Bids for Market Square Storm Sewer and Road Improvements 1 Project No. 90-13 II On Tuesday, August 13, 1991, bidsaxd0 a received and opened for the Market Square Storm Sewer Extension .roject. As you are aware, the right turn lane on West 78th Street Market Boulevard, the right turn lanes on Market Boulevard d the bus shelter relocation have I been added to the scope of th'- - project by addendum. The reason for adding these work items t- the original project resulted from the necessity to meet criti l time schedule deadlines with the I Market Square development p ject. t. The low bidder for the pr ct was Shafe ontracting Company, Inc. I at $176,983. This . approximately 'x$15,000 less than the engineer's estimate at 92,000. It show• '• also be noted that the prices for the stop sewer portion ' ©f the work totalled II approximately $9 00 0` less than the bid whi was received for this same work las �.e Shafer Cont "" tin�� lias r rfo m d a �' ��• � �' acts with the City of Chanhassen and are certainly capable of p rming the work required by this",pro ect. Under normal circumstances project to II Shafer Contracting. However, t a al Closing of the properties involved in the Market Square • v,- `opment project will not occur until the first part of Septe • Until the closing for Market Square has taken place and th City has received an executed 11 development contract and associated securities, the City has no assurance or guarantees of being reimbursed for the costs associated with this improvement project. . 1. I would therefore recommend that the City Council award the Market Square Storm Sewer and Road Improvement Project No. 90-13 contract t4, PRINTED ON RECYCLED PAPER I I I Don Ashworth August 21, 1991 Page 2 I I to Shafer Contracting in the amount of $176,983 contingent upon necessary property transactions and securities of the Market Square Development taking place. I jms Attachment: Letter from Jon Horn dated August 20, 1991 c: Dave Hempel, Sr. Engineering Technician Gary Ehret, BRW IJohn Horn, BRW II I I I I I I I I vrts- = • =AU6 20 '91 13:12 BRW__INCo .. P.2 I R August 20, 1991 B R W INC. Mr. Charles Folch City Engineer City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 RE: Contract Award Market Square Storm Sewer Extension Project CP 90-13 ' Planning Mr. Folch: Transportation Engineering On Tuesday, August 13, 1991, bids were received and opened for the Urban Design above-referenced project. The bids which were received are as follows: Thresher Square BIDDER AMOUNT 700 Third Street So. , Minneapolis, MNSSa1s 1. Shafer Contracting Company, Inc. $ 176,983.00 612/3700700 2. Northdale Construction Company $ 223,276.75 Pax 612/370-1378 3. F. F. Jedlicki , Inc. $ 225,897.00 ' Minneapolis Engineer's Estimate $ 192,000.00 Pha nix Denver All bids were submitted with proper bid guarantees in the amount of st.reimburk ten percent (10%) of the total bid price, with the exception of the San Diego Northdale Construction bid which was submitted with a five percent scathe (5%) bid bond. A bid tabulation was performed to verify the bid amount, and all bids were found to be correct. A bid tabulation Donald W.Ringrose summary sheet is attached for your information. Richard r Wolsfeld Peter F„Jarvis The storm sewer construction included as a part of this project was Thomas P.Carroll previously advertised and bid for construction in 1990. Two bids cfaig A.Amundsen were received at that time, but both bids were rejected due to the Donald E.Hunt inability of the Market Square developer to consummate their John B.MCN4tT ert financing and provide the City with the required security. The low Richard D. Pilgrim bidder's bid for the storm sewer portion of this project of Date N.Beckmann $78,235.00 is less than last year's low bid price of $87,290.00. Jeffrey 1..Benson Ralph C.Blum Cary J.Erickson John C.Lynch Paul N.Bay , AUG 20 '91 13: 13 ERN INC o _, Mr. Charles Folch August 20, 1991 Page 2 r This year's project also includes the construction of turn lanes on ' west 78th Street, Market Boulevard and Bowling Alley Road. The turn lanes are proposed to be constructed in conjunction with the Market Square development. Plans for the turn lane construction are consistent with the approved preliminary development plans. The low bidder is Shafer Contracting Company, Inc. , with a total bid ' price of $176,983.00. The Shafer Contracting bid is $15,017.00 below our Engineer's Estimate, a difference of approximately eight percent (8%) . Based on last year's bid prices for this project and the Engineer's Estimate, it appears the bids were reflective of a ' competitive bid environment. Shafer Contracting Company, Inc. , has been the contractor for other ' projects in which BRW, Inc., has been involved as well as for other projects in the City of Chanhassen. We feel that they are a capable contractor with the ability to perform the work required by this project. We, therefore, recommend award of the Market Square Storm Sewer Extension Project, CP 90-13, to Shafer Contracting Company, Inc. , for the low bid price of $176,983.00 ' Subject to City Council approval and the completion of all financing arrangements by the Market Square developer, we anticipate ' commencing construction by September 23, 1991. All work required by the project will be completed by November 1, 1991. ' Please call if you have any questions or we can provide any additional information. Sincerely, BRW, INC. r ' Jon B. Horn, PE Project Engineer r