3. 1992 Budget Worksession n
CITY OF
I 3
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.$ :i Fes: CHANHASSEN
, , ,.. ,,, _,,,:,-,.3 }}}} _f -', '_ ,� 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
r (612) 937-1900 • FAX (612) 937-5739
IIMEMORANDUM
TO: Mayor and City Council
IFROM: Don Ashworth, City Manager t
DATE: October 10, 1991
ISUBJ: 1992 Budget Worksession
a. Public Safety Department
Ib. Park and Recreation Department
I The original schedule had us meeting early on October 14 and 28 to
review departmental budget requests for 1992 . The City Council
agenda for October 14 is horrendous, with most of the items having
been published from some time ago, i.e. we just could not bump them
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off that agenda. Recognizing that we had set October 15 for the
bond sale, we believed expanding that agenda to include
Atz.t continuation of items tabled on October 14 as well as considering
I the requests of Public Safety and Park and Recreation seemed
reasonable. We would hope the Council agrees.
I The agenda for October 28 is not anticipated to be much better than
October 14 . As Paul has called the first of the Highway 5 Corridor
meetings for October 21, we would suggest that the second budgetary
worksession occur on that evening. Both the meetings of October 15
I and 21 will be pizza meetings and the Council can reasonably
anticipate being home between 7 : 00 and 8: 00 p.m.
I As the Council may have noted in the Frontier Trail report, revenue
numbers for 1992 are still not available from the county. With
additional debt going on to the 1992 schedule, I am anticipating
that the 1992 overall levy certification will have to approximate
I the 1991 level if we are to achieve a no property tax position.
This will probably translate into relatively large cuts from the
1992 requests.
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1 �Iv 4u PRINTED ON RECYCLED PAPER
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
MEMORANDUM
TO: Jean Meuwissen, Treasurer
FROM: Scott Harr , Public Safety Director"
1 DATE : September 20 , 1991
SUBJ: ' 92 Budget Addition
I am not exactly sure where this should go, but Harold Brose and I
have been discussing the vehicle situation , and we want to make sure
we put in enough for each (one new CSO vehicle, one new building
1 inspection vehicle) . Here are the best quotes that I have been able
to obtain to date:
1
Lenzen Chevrolet has given me an approximate price of
1 $15 , 243.00, to which we would have to add $990.80 sales tax
for the inspection truck, for a total figure of $16, 234. 80 .
To this figure we would need to add approximately $250 . 00
for the topper for the Building Inspection vehicle, and
$400 . 00 for the topper for the CSO vehicle; plus $850 . 00
for necessary equipment for the inspection vehicle; and,
1 $5,000 .00 for emergency equipment for the new CSO truck .
In addition, we would need to pay sales tax on the
1 inspection vehicle, but not on the CSO truck .
Approximate total for Building Inspection vehicle: $17 , 333. 80
' Approximate total for the CSO vehicle: $20 ,643.00
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FUND: GENERAL
DEPARTMENT: PUBLIC SAFETY
FUNCTION : PUBLIC SAFETY ADMINISTRATION
1992 BUDGET 1
Commentary
Function: To provide for the protection of life and property in the City
through both proactive crime prevention and the enforcement of state sta-
tutes and city ordinances . This section includes the positions of public
safety director and one secretary as well as contractual services obtained
from the Carver County Sheriff 's Department for police services and the
Southwest Metro Drug Task Force for narcotics investigation and enfor-
cement .
Expenditures :
1991 1992
4010 - Public Safety Director 100% 100%
Support Service Secretary 100% 100%
Materials and Supplies :
4110 - Office supplies , including copy machine paper for the Public
Safety Department .
4130 - Program costs for Operation Identification, Crime Prevention, I
Neighborhood Watch supplies, Junior Police badges/pencils .
4210 - Books and periodicals used to maintain updated information for
code and law enforcement .
4240 - Clothing, including turnout gear for director. '
Contractual Services : This budget section includes the contractual ser-
vices we purchase from the Carver County Sheriff 's Department for law
enforcement services and from the Southwest Metro Drug Task Force for nat-
cotics enforcement . Associated costs include:
4300 - Carver County Police Contract $364,722 I
Southwest Metro Drug Task Force 10 ,100
State Crime Computer Fees 1 ,000
Pager rental 240 1
4360 - Membership in professional associations .
4370 - Professional training to maintain licenses and certifications . 1
4410 - Rental of copy machine and maintenance contract .
4531 - Radio repair and maintenance, including portion of radio maintenance
and repair contract and civil defense siren maintenance contract fee.
4560 - Costs for emergency warning signs to be available for fire department , II
CSOs , Sheriff ' s Department and State Patrol (including cones , stop
and warning signs , etc . ) .
4984 Attributable to Construction/Development is being charged 5%
of the total costs of this function.
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IICITY OF CHANHASSEN 1992 BUDGET
II FUND : GENERAL
DEPARTMENT : PUBLIC SAFETY
FUNCTION : 121 - POLICE ADMINISTRATION
11 1991 1991 1992
ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET
4010 SALARIES + WAGES, REG. 70,500 70,500 78,100
11 4020 SALARIES + WAGES, TEMP. 3,000 0
8,800 0
4030 CONTRIB. , RETIRE. 8,600 0 9,500
4040 CONTRIB. , INS. 7,900 5,800 9,100
II4050 WORKMENS COMP. 3,650 2,100 3,600
• TOTAL PERSONAL SERVICES 93,650 87,200 100,300
II 4110 SUPPLIES, OFFICE 700 1,300 1,000
4120 SUPPLIES, EQUIPMENT 250 150 525
4130 SUPPLIES, PROGRAM 500 200 300
II 4140 SUPPLIES, VEHICLES 400 200 200
4150 MAINTENANCE MATERIALS 0 0 0
4170 MOTOR FUELS + LUBRICANTS 500 900 1,200
4210 BOOKS + PERIODICALS 400 320 500
II4240 UNIFORMS + CLOTHING 200 50 900
* TOTAL MATERIALS + SUPPLIES 2,950 3,120 4,625
1 4300 FEES, SERVICE 359,750 366,920 376,000
4310 TELEPHONE 1,000 1,100 2,000
II 4340 PRINTING AND PUBLISHING 200 25 200
4360 SUBSCRIPT. + MEMBERSHIPS 500 540 500
4370 TRAVEL + TRAINING 2,500 580 2,500
4375 PROMOTIONAL EXPENSE 300 150 300
II 4410 RENTAL, EQUIPMENT 5,000 5,000 5,000
4440 LICENSE + REGISTRATION 10 20 20
4483 INS. , GENL LIABILITY 2,000 2,390 2,600
I 4520 REP. + MAINT. , VEHICLES 500 0 1,000
4530 REP. & MAINT. , EQUIPMENT 200 0 200
4531 REP. & MAINT. , RADIOS 150 660 420
II4560 SIGNS AND SIGNALS 0 0 600
* TOTAL CONTRACTUAL SERVICES 372,110 377,385 391,340
II4984 ATTRIBUTABLE TO CONSTR/DEV -23,436 -23,385 -24,813
TOTAL POLICE ADMINISTRATION 445,274 444,320 471,452
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FUND : GENERAL II
DEPARTMENT: PUBLIC SAFETY
FUNCTION : FIRE & RESCUE I
1992 BUDGET
Commentary I
Function : To provide fire protection and rescue service to the community
through the use of volunteeer firefighters . Chanhassen currently main-
tains and operates two fully equipped fire stations and maintain a staff I/
of 40 fully trained volunteer firefighters .
Expenditures : Estimated Budget II
1991 1992
Personal Services :
4020 - Fire call pay per hour 7 . 00 7 . 00 I
Training Meetings 7 .00 7 .00
$1 . 00 per man per call -
Relief Association 1 . 00 1 . 00 I
Fire Chief 1 , 700 1 , 700
1st Asst . Chief 1 ,500 1 , 500
2nd Asst . Chief 1 ,500 1 , 500
Training Officer 1 , 100 1 , 100
II
Rescue Squad Captain 800 800
Secretary 800 800
Captains 600 each , Excl . I
T.O. & Rescue Captn . 2,400 2 ,400
Lieutenants & Chief Engr . 400 ea. 2 ,000 2,000
Clerical 850 850
Building Manager 1 , 200 1 , 200 II
Computer Operator 500 500 ,
Quartermaster 200 200
4110 - Office supplies for additional 2, 000 2, 000 I
office space.
4120 - Supplies , Equipment 3,000 3, 000 1
4130 - First aid supplies 3, 300 3, 300
II
4140 Supplies , Vehicles 4,000 4, 000
4170 - Motor Fuels & Lubricants 1 , 900 2 ,500 1
4210 - Books and Periodicals - Materials as
needed by training officers, Fire
II
Education Committee, and Fire Marshal ,
such as film rental , training
manuals , fire prevention materials ,
etc . 1 ,500 1 ,500
II
4240 - Replace worn protectional gear ,
outfit new firemen, and purchase of - II bunker pants . 9,000 9 ,000
II
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"Expenditures : Estimated Budget
1991 1992
II 4300 - Physicals , new members .
Medical Director ($1 ,000) .
Hepititas B shots
Physicals for members over 40 . 9,000 9, 000
1/4320 - Electricity and heat . 12 ,800 12 ,800
'4350 - Garbage pick-up, Cleaning service 8 , 000 5 , 000
4360 - Subscriptions & Memberships - Some
II increase in dues to some organizations
and publications require a small
increase in funds . Includes WAFTA. 3, 200 3, 200
114370 - Travel & Training:
- State Fire School
10 men at $95 . 00 950 950
11 - Fire Safety & Education Conf .
4 people @ $125. 00, $400 travel ,
food & lodging 900 900
II - Sectional School , 20 registrations
@$50 plus $3,000 for travel &
lodging 4, 000 4, 000
II - First Responder
6 men at $150 .00 900 900
Firefighter I , 6 ,firefighters @$150 900 900
- Fire Dept. Instructor ' s Conference
II 2 Registrations , Travel , Food
Lodging , 6 days 1 , 600 1 , 600
- Instructor fees for outside instructors
II for classes taught at Chan . F .D. 1 , 500 1 , 500
- MN State Fire Dept . Conference
Registration, 2 men at $75 . 00
Travel , Lodging, Food
II 2 men at $400 . 00 650 650
- State Fire Chiefs ' Conference
Registration, travel , lodging,
II food, 6 Officers
- 2 ,500 2 ,500
Wages paid for attending fire school
& conference, $90 . 00 per day,
II maximum 25 days 2, 250 2, 250
- International Chiefs Conference
2 Registrations , Travel , Food,
Lodging 1 ,800 1 ,800
II - Supplies & Materials 1 ,500 1 , 500
TOTAL 19 ,450 19,450
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Expenditures : Estimated Budget
1991 _1992 II
4375 - Promotional expense - expenses related
solely to fire prevention material
and fire- education. 3, 500 3,500
4510 - West station repair and upgrade II
New lights in apparatus bays 500 1 , 500
Flag Pole 1 , 500
Station identification sign 1 ,500
II
10 lockers for turn out gear 1 , 200
Recarpet dispatch 300 300
• Add window in lounge 700
Rain gutters on front of station 500 II
Maintenance and upkeep on Station I 2 ,000
4520 - Repair & Maintenance, Vehicles : 2,000 2,000 1
4530 - Repair & Maintenance, Equipment 5 ,000 6 ,000
Test all ground ladders and
aerial ladder ( 1500) II
4705 - Other Equipment :
1 Hurst Tool 12 ,410
II
1 Gas Fan 900
2 Automatic Nozzles 1 ,600
1 Generator with quartz lights 500
I
1 Chain saw - aerial 600
Couplings and fitting aerial 1 , 500
6 City radio ($810 each) 4,860
2 County radio ($700 each) 1 ,400
10 Pagers ($425 each) 4, 250
2 Mag lights ($100 each) 200 II Dive Team 1 ,000
5 MSA air masks ($275 each) 1 , 375 1 , 375
Firesoft equipment 600
16, 285 16, 285 ,
4984 - Attributable to Construction/Development is being charged 5%
of the total costs of this function.
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sEN F� CHANHASSEN FIRE DEPARTMENT
�P� roe P.O. BOX 97 7610 LAREDO DRIVE CHANHASSEN,MN 55317
Q� OV BUS. PHONE 934-9191 MINNEWASHTA STATION NO. 2 PHONE 474-7094
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October 1 , 1991
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I City of Chanhassen
690 Coulter Drive
Chanhassen , MN 55317
IAttention : Mr . Don Ashworth
Mr . Ashworth :
IThis letter is to inform you of the progress of our "216
replacement" truck committee . We have been meeting weekly ,
I discussing the various options available for the truck and
doing the interior and exterior design work . Our preferred
manufacturer , Lynch Display Vans , has been working with us
in the development of our truck letting us know what can and
I can ' t be done and offering us suggestions and alternatives in
our design .
I They also have given us a budgetary number that includes all
of the equipment and options that we require . The total price
for the truck with all of the equipment that we have specified
I is $105 ,000 . This is a budgetary number which in a bid situation
will probably be less . Also , we anticipate being able to sell
our existing rescue truck for approximately $10 ,000 , which brings
the net cost of the new truck down to approximately $95 , 000 .
IAccording to Dale Gregory you had set aside $45 , 000 last year
for the truck . Setting aside $50 , 000 to $55 , 000 this year will
I be enough to cover the total net cost of the new truck . We should
be able to have the specifications written by mid-November and be
ready for the bidding process . Thank you for your time .
I Bob Halverson
Chairman
216 Truck Replacement Committee
IY°i.z�t,,r.tof i..
I 00 1991
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CITY OF CHANHASSEN 1992 BUDGET I
FUND : GENERAL
II
DEPARTMENT : PUBLIC SAFETY
FUNCTION : 122 - FIRE PREVENTION + ADM
II
1991 1991 1992
ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET
il
4020 SALARIES + WAGES , TEMP . 97 , 600 97 ,600 97 , 600
4050 WORKMENS COMP . 7,000 6, 600 7 , 5011
* TOTAL PERSONAL SERVICES 104, 600 104, 200 105, 100
4110 SUPPLIES, OFFICE 2 ,000 1 ,400 2 ,0001
4120 SUPPLIES , EQUIPMENT 3, 000 3,000 3,00p�
4130 SUPPLIES , PROGRAM 3, 300 3, 300 3, 300
4140 SUPPLIES, VEHICLES 4,000 4,000 4,001
4150 MAINTENANCE MATERIALS 1 , 250 1 , 250 1 , 25
4170 MOTOR FUELS + LUBRICANTS 1 , 900 2, 200 2 , 500
4210 BOOKS + PERIODICALS 1 ,500 1 ,500 1 ,5011
4240 UNIFORMS + CLOTHING 9 ,000 9 ,000 9 ,00
4260 SMALL TOOLS + EQUIP . 1 ,000 1 ,000 1 ,000
4290 MISC. MATERIALS + SUPPLY 150 150 15
* TOTAL MATERIALS + SUPPLIES 27 , 100 26 ,800 27 , 70JI
4300 FEES, SERVICE 9,000 9,000 9 ,00
4310 TELEPHONE 4,000 4,000 4 ,00
4320 UTILITIES 12 , 800 12 ,800 12 ,800
4330 POSTAGE 500 600 60
4340 PRINTING AND PUBLISHING 1 ,000 1 ,000 1 ,00
4350 CLEANING + WASTE REMOVAL 8 , 000 8, 000 5,000
4360 SUBSCRIPT. + MEMBERSHIPS 3, 200 3, 200 3, 200
4370 TRAVEL + TRAINING 19 ,450 14 ,450 19 ,4
4375 PROMOTIONAL EXPENSE 2 ,000 2,000 3, 50
4400 RENTAL , LAND & BLDGS . 0 200 200
4410 RENTAL , EQUIPMENT 300 300 3001
4483 INS . , GENL LIABILITY 900 1 , 200 2 , 200
4510 REP. + MAINT. ,BLDG + GND 5,000 8 , 500 5,000
4520 REP . + MAINT. , VEHICLES 2 ,000 2,000 2 ,000
4530 REP . & MAINT. , EQUIPMENT 5,000 6 , 200 6 ,0011
4531 REP . & MAINT. , RADIOS 4 ,000 4,000 4,00
* TOTAL CONTRACTUAL SERVICES 77 , 150 77 ,450 78, 250
4705 OTHER EQUIPMENT 16, 300 16 ,300 16 , 300
* TOTAL CAPITAL OUTLAY 16, 300 16 , 300 16 , 301
4984 ATTRIBUTABLE TO CONSTR/DEV -11 , 255 -11 , 235 - 11 , 367
** TOTAL FIRE PREVENTION + ADM 213,895 213,515 215 , 98311
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FUND: GENERAL
DEPARTMENT: PUBLIC SAFETY
FUNCTION: PUBLIC SAFETY COMMISSION
1992 BUDGET
Commentary
The City Council established a seven member citizens commission, in
111983 ' to provide input on issues pertaining to public safety in
the City of Chanhassen. The- day-to-day coordination of patrol
service (contracted service with Carver County) , fire administration,
and paramedic service are the responsibilities of the Public Safety
I Director . It is the responsibility of the Public Safety Director
to provide the citizens commission with comparative cost information
comparing service levels/costs of a city department versus the
"contracting. In addition, the commission reviews changes in
service levels , meets with citizens regarding public safety concerns ,
and reviews the coordination of the various public safety agencies .
"Expenditures :
4011 - Overtime for department secretary to prepare for
' and attend commission meetings to record, transcribe,
and distribute minutes and to prepare and distribute
commission packets .
`4110 - Transcriber and recorder for office use.
I 4340 - Printing and publishing of legal notices for ordinance
changes , etc .
4375 - Overhead banner to advertise the annual Public Safety
' Open House .
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CITY OF CHANHASSEN 1992 BUDGET II
FUND : GENERAL
DEPARTMENT : PUBLIC SAFETY
FUNCTION : 123 - PUBLIC SAFETY COMMISSION
1991 1991 1992 1
ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET
II
4011 OVERTIME, REGULAR 800 800 1,000
• TOTAL PERSONAL SERVICES 800 800 1,000 1
4110 SUPPLIES, OFFICE 0 0 600
• TOTAL MATERIALS + SUPPLIES 0 0 600 1
4330 POSTAGE 0 0 0
4340 PRINTING AND PUBLISHING 100 100 450
II
4370 TRAVEL + TRAINING 0 0 0
4375 PROMOTIONAL EXPENSE 0 0 400
• TOTAL CONTRACTUAL SERVICES 100 100 850 II
^'* TOTAL PUBLIC SAFETY COMMISSION 900 900 2,450 1
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FUND: GENERAL
DEPARTMENT: PUBLIC SAFETY
FUNCTION: CODE ENFORCEMENT
1992 BUDGET
Commentary
Function: To provide for the health, safety, and welfare of the City through
the administration of state laws and local ordinances . Included in this func-
tion is the code enforcement officer, health officer , building official ,
building inspectors , mechanical inspectors , and fire marshal . State building
and fire codes are enforced through the City by adoption of these codes on the
local level . This department works closely with police, fire inspection, etc .
Expenditures :
' Personal Services : Personnel included in this function are:
1991 1992
Building Official 100% 100%
1 2 Building Inspectors 100% 100%
Fire Marshal 100% 100%
Code Enforcement Officer 100% 50%
1 2 Mechanical Inspectors 100% 100%
Secretary 100% 100%
14110 - Office supplies for 4 offices and 8 people.
4120 Equipment supplies for building division, fire marshal and code
enforcement .
14130 - Supplies for fire inspection program, including supplies for fire
investigations , code enforcement , reference books and instructional
isupplies .
4210 - Books and periodicals for building inspections and code enforcement .
14240 - Uniform shirts for inspectors and repair/replacement costs for fire
marshal .
Contractual Services :
114300 - Includes plan review and consulting fees for specialized projects
occurring in the City, and pager rental costs .
14310 - Mobile telephone for code enforcement officer.
4370 - Training costs to enable inspection and enforcement personnel to
I remain current on professional issues , and to maintain professional
licenses required for their positions . Also included is training
money for the code enforcement officer to atend skills training.
14375 - Safety handouts , etc .
114520 - Annual routine body repair and maintenance for five inspection
vehicles , CSO vehicle and fire marshal vehicle.
Capital Outlay:
14703 - Office equipment to expand computerization of department .
4705 - Includes such items as bookcases , portable radio and mobile radio.
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CITY OF CHANHASSEN 1992 BUDGET II
FUND GENERAL
DEPARTMENT : PUBLIC SAFETY
FUNCTION : 125 - CODE ENFORCEMENT
1991 1991 1992 II
ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET
II
4010 SALARIES + WAGES, REG. 227,600 227,600 257,600
4011 OVERTIME, REGULAR 2,500 500 1,000 II 4020 SALARIES + WAGES, TEMP. 0 2,600 2,500
4030 CONTRIB. , RETIRE. 27,700 27,700 31,250
4040 CONTRIB. , INS. 27,500 27,500 33,200 II 4050 WORKMENS COMP. 14,400 7,850 17,700
4060 UNEMPLOYMENT 0 4,600 0
* TOTAL PERSONAL SERVICES 299,700 298,350 343,250 1
4110 SUPPLIES, OFFICE 1,460 1,460 1,500
4120 SUPPLIES, EQUIPMENT 900 900 700
4130 SUPPLIES, PROGRAM 900 900 3,900
II
4140 SUPPLIES, VEHICLES 900 900 900
4170 MOTOR FUELS + LUBRICANTS 3,000 3,000 3,000
4210 BOOKS + PERIODICALS 900 900 900
II
4240 UNIFORMS + CLOTHING 500 1,000 1,750
4260 SMALL TOOLS + EQUIP. 100 100 100
* TOTAL MATERIALS + SUPPLIES 8,660 9,160 12,750 1
4300 FEES, SERVICE 1,000 1,000 1,750
4301 FEES, FINANCIAL/AUDIT 1,000 1,000 1,000
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4310 TELEPHONE 1,000 1,000 1,000
4340 PRINTING AND PUBLISHING 400 400 1,000'
4360 SUBSCRIPT. + MEMBERSHIPS 1,000 790 2,300
4370 TRAVEL + TRAINING 9,000 9,000 10,000
4375 PROMOTIONAL EXPENSE 0 0 300
4440 LICENSE + REGISTRATION 100 100 100 II 4520 REP. + MAINT. , VEHICLES 1,000 1,000 1,800
4530 REP. & MAINT. , EQUIPMENT 50 260 500
4531 REP. & MAINT. , RADIOS 350 350 500
* TOTAL CONTRACTUAL SERVICES 14,900 14,900 20,250
4703 OFFICE EQUIPMENT 500 0 2,000 II 4705 OTHER EQUIPMENT 0 0 2,500
• TOTAL CAPITAL OUTLAY 500 0 4,500
TOTAL CODE ENFORCEMENT 323,760 322,410 380,750
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FUND: GENERAL
( DEPARTMENT: PUBLIC SAFETY
FUNCTION: ANIMAL CONTROL/C. S.O.
1992 BUDGET
Commentary
Function : To provide animal control and protection services to
Chanhassen and the cities we contract with to provide such ser-
vices , as well as to provide Community Service Officer
programming to support the emergency response agencies providing
services within the City, and to assist with code enforcement ,
deliveries and general support help in the public safety area.
Expenditures :
4010 - Two part-time Community Service Officers - 100%
Code Enforcement Officer - 50%
'4110 - Office supplies for CSO and Animal Control program.
4120 - Equipment and supplies for Animal Control/CSO programs ,
including leashes , kennels , etc.
4240 - Uniforms for CSOs , including replacement costs .
4300 - This area primarily deals with veterinarian fees for ser-
vices such as boarding of animals and ancillary veteri-
nary costs .
4705 - Purchase a portable city radio and chemical control kit .
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CITY OF CHANHASSEN 1992 BUDGET
FUND : GENERAL
DEPARTMENT : PARKS & RECREATION
FUNCTION : 141 - PARK & REC. COMMISSION
1991 1991 1992
ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET
4010 SALARIES + WAGES, REG. 3,600 3,600 3,750.
4030 CONTRIB. , RETIRE. 450 420 460
4040 CONTRIB. , INS. 600 600 700
4050 WORKMENS COMP 0 10 20
* TOTAL PERSONAL SERVICES 4,650 4,630 4,930
4110 SUPPLIES, OFFICE 200 200 200
4210 BOOKS + PERIODICALS 100 0 100
* TOTAL MATERIALS + SUPPLIES 300 200 300
4300 FEES, SERVICE 50 50 75
4340 PRINTING AND PUBLISHING 200 100 800
4360 SUBSCRIPT. + MEMBERSHIPS 200 270 550
4370 TRAVEL + TRAINING 500 350 500
* TOTAL CONTRACTUAL SERVICES 950 770 1 ,925
** TOTAL PARK & REC. COMMISSION 5,900 5,600 7, 155
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FUND: GENERAL
11 DEPARTMENT: PARK AND RECREATION
FUNCTION : PARK AND RECREATION ADMINISTRATION
1992 BUDGET
Commentary
Function: To administer the planning, development , and coordination
of leisure time activities within the community. This function is
I responsible for physical planning and development of parks , open
space, trails , etc . It is also responsible for park and recreation
administration including overall development of park planning programs
I in conjunction with the Community Services Commission and School
Districts , and social planning and program development in coordination
with the Community Services Athletic Association, Senior Citizens , etc .
'This office works closely with the City Public Works Department to
complete development and to coordinate maintenance of facilities .
'Expenditures :
Personal Services : Full-time employees are as follows :
' 1991 1992
Park and Recreation Coordinator 80% 80%
' Program Assistant 0% 0%
4110 - Office supplies for three offices including office paper allowance.
'4210 - Professional books and periodicals .
14300 - Goose removal program - $2 ,000
Design work and related services for park map and directory - $3 ,500
4340 - Printing of park map and directory, three year supply.
I 360 - Professional memberships , MRPA and National .
'4370 - State MRPA Conference (2) , MRPA Workshops , CEU' s , Mapa tuition
4380 - Personal mileage reimbursement .
'4703 - New office equipment for program specialist and recreation supervisor
area.
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CITY OF CHANHASSEN 1992 BUDGET
II
FUND : GENERAL
DEPARTMENT : PARKS & RECREATION
FUNCTION : 142 - PARK & REC. ADMIN. I
1991 1991 1992 II ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET
4010 SALARIES + WAGES, REG. 29,000 29,000 32,750 1
4030 CONTRIB. , RETIRE. 3,500 3,500 4,000
4040 CONTRIB. , INS. 3,600 3,200 3,600
4050 WORKMENS COMP. 1 ,300 0 2,700 II 4060 UNEMPLOYMENT 0 4,200 0
* TOTAL PERSONAL SERVICES 37,400 39,900 43,050
II
4110 SUPPLIES, OFFICE 300 900 650
4210 BOOKS + PERIODICALS 100 100 250
* TOTAL MATERIALS + SUPPLIES 400 1,000 900 II
4300 FEES, SERVICE 100 0 5,500 I
4310 TELEPHONE 100 100 125
4340 PRINTING AND PUBLISHING 400 200 6,000
4360 SUBSCRIPT. + MEMBERSHIPS 400 290 400 II 4370 TRAVEL + TRAINING 1,520 1,520 3,600
4380 MILEAGE 150 50 100
* TOTAL CONTRACTUAL SERVICES 2,670 2,160 15,725 1
4703 OFFICE EQUIPMENT 400 120 3,100
* TOTAL CAPITAL OUTLAY 400 120 3, 100 1
** TOTAL PARK & REC. ADMIN. 40,870 43,180 62,775 1
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FUND: GENERAL
DEPARTMENT: PARK AND RECREATION
FUNCTION : RECREATION PROGRAMS
1992 BUDGET
Commentary
Function: To provide a year round recreational program which reflects
a variety of interests in the community and which develops a social ,
physical , cultural and aesthetic quality for our citizens . Programs
funded from this function are supported both by fees charged to those
utilizing programs and by general tax dollars .
Expenditures :
General Comment : Expenditures for this function include maintenance
of hockey facilities and part-time staff for such, payments to the
Community Schools for programs provided specifically for Chanhassen
including Senior Citizen activities , etc.
4010 - Recreation Supervisor (80% of costs)
4020 - Beach Director and Guards - 100%
Program Specialist - 100%
Playground Director - 100%
Playground Leaders (3) - 50%
Concession/Rental Employees ( 4) - 100%
Gate Attendants ( 6) - 100%
Warming House Attendance ( 6) - 100%
4011 - Payments to full time employees working overtime to prepare
rinks/other program activities .
4110 - Computer Software - $500
Colored paper - $350
Kroy Tape - $100
Office Supplies - $150
4120 - Safety Bases ( 8) - $1 , 200
Soccer Goals (1 set) - $600
4 sets of Bases - $900
Dry line marking machine - $220
Grooming rakes (2) - $80
Exterior light , City Center Warming House - $200
14130 - Playground, Beaches , July 4th, Senior Citizen programming.
14240 - Employee Uniforms
14300 - Special Events - Summer Discovery Playground events, July 4th,
Oktoberfest , Senior Citizen programming.
14320 - Lake Ann Ballfield lights , Minnewashta Heights security light , City
Center Park Warming House .
14330 - Mailing brochures
4340 -All recreational activities Lake Ann passes , poster, program flyers ,
announcements .
I
FUND: CAPITAL PROJECTS
FUNCTION: 410 - PARK/TRAILWAYS ACQUISITION AND DEVELOPMENT j
1992 BUDGET
REVENUE BUDGET ESTIMATED PROPOSED
Ch_armies for Service ice 1991 1992
410 3303 Park Development Fees
110,000 110,000 110,000
410 3304 Trail Fees
410 3399 TOTAL CHARGES FOR SERVICE 50000 40.000 35000
160,000 150,000 145,000
Int & Other Revenue
410 3801 Interest
53,000 25,000 20,000
410 3807 Donations
410 3808 Ins. Recoveries & Reim. 15,000 5,000
410 3899 TOTAL INTEREST & OTHER REVENUE 0 11 333 0
5,000
.
68,000 '41,333 25,000
410 3999 TOTAL REVENUE
228,000 191,333 170,000
EXPENDITURES:
Peril Services
410 4010 Salaries & Wages
410 4030 , Regular 7,200 7,200 8,200
Contributions, Retirement
410 4040 Contributions, Insurance 900 900
410 4050 ce
800 900
Workmens Compensation 700 900
410 4099 TOTAL PERSONAL SERVICES
9,250 50
9,250 100
8,850 10,100
Materials & Sup_ p_ 1_ ies
:10 4130 Supplies, Program
:10 4150 Maintenance Materials 0 90
4298 TOTAL MATERIALS & SUPPLIES 0 200
---0 5.000
0 90 5,200
Contractual Services
vices
10 4300 Fees, Service
15,000 15,000 10,000
10 4302 Fees, Legal
10 4320 Utilities 0 1,700
10 4340 0 1,000
Printing & Publishing 25 0
225
10 4410 Rental, Equipment 0 130
10 4599 TOTAL CONTRACTUAL SERVICES 0 500
15 000 18,055 1.525
18,055 12,725
Capital Outlay
0 4701 Land or Building Improvement
0 4799 TOTAL CAPITAL OUTLAY 175 000 167.000 145.000
175,000 167,000 145,000
0 4999 TOTAL EXPENDITURES
•
199,250 193,995 173,025
Revenue over (under) Expenditures
28,750 (2,662)
Fund Balance Forward (3,025)
639,000 585,100
Transfers In(out)
Bonds of 1989
Lake Susan Park Expansion 0 I
Lake Ann Community Shelter 0
Less Required Res erve (110,000) (200,000)
Herman Field
West Minnewashta 50,000
General Acquisition Fund 150,000
Fund Reserve 100,000
TOTAL RESERVE 100,000 100 000 100 000
250,000
Total Resources over (under) Expenditure
307,750 1