E-7 SWMP UpdateCITY of
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.2271180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Paul Oehme, Director of Public Works /City Engineer r
FROM: Terrance Jeffery, Water Resources Coordinator
DATE: August 26, 2013
SUBJ: Surface Water Management Plan Update
SWMP -i 1K - Award of Contract for SWMP 3`d Generation
PROPOSED MOTION
"The City Council award a contract in the amount of $54,425.00 to Wenck
Associates, Inc. to provide professional services to update the City of Chanhassen
Surface Water Management Plan."
City Council approval requires a simple majority vote of the City Council present.
The city of Chanhassen is within the boundaries of four different watershed management
organizations (WMO). Each of these organizations was required by MN Statute Section
103B.201 to prepare a plan that addressed watershed management issues. Minnesota
Statute Section 103B.235 required cities and townships to prepare a plan consistent with
all applicable WMO plans. The four WMOs with jurisdiction in Chanhassen have all
updated their plans within the last two years.
In addition, Chanhassen is a Phase I1 National Pollution Discharge Elimination System
Municipal Separate Storm Sewer System (MS4) permit holder. This permit was reissued
on May 24, 2013 and went into effect on August 14, 2013. As part of the permit, MS4
communities are required to develop a Storm Water Pollution Prevention Plan.
Chanhassen is also listed as an anti - degradation city and prepared an anti - degradation
plan. The local water management plan, being intended to comprehensively address all
of the surface water management requirements, needs to be updated to reflect the many
changes to these requirements.
Chanhassen prepared the first Surface Water Management Plan in 1996 and updated that
plan again in 2006. Chanhassen has completed the majority of the implementation goals
identified in the second generation Surface Water Management Plan. An updated plan is
necessary to revise implementation priorities and identify future projects.
In 1995, the Metropolitan Land Planning Act was amended to require each City's
comprehensive plan include a local water management plan. This update will also be an
amendment to the Comprehensive Plan,
0TNG\B PROJECTS\ SWMP -I1 KSmrace Water Management Plan 11pdat6CC_08262013_A.,d doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Surface Water Management Plan Update
August 26, 2013
Page 2
PROPOSALS
A request to provide professional services for the purpose of updating the City of Chanhassen Surface
Water Management Plan was sent to WSB and Associates, Inc., Wenck Associates, Inc. and Barr
Engineering on May 30, 2013. All bids were received by the end of business on July 5, 2013 with the
exception of Barr Engineering. Barr elected to not respond to the request as they were recently selected
as the consulting engineer for the Riley- Purgatory-Bluff Creek Watershed District and felt that this
represented a potential conflict of interest.
The summary of the bids received are as follows:
PROJECT TASKS
Wenck Associates
WSB & Associates
Meetings and stakeholder
engagement
$8,155
$8,405
Data collection
$4,380
$1,852
Modeling — hydrologic and
water quality
$16,737
$38,718
Implementation actions/
MS4 requirements
$5,192
$1,414
Report preparation
$19,961
$28,984
TOTALS
$54,425
$79,373
Wenck Associates, Inc. prepared the City of Chanhassen Anti - degradation Plan and was the project
engineer for the Lake Susan Shoreline Restoration Project and is currently providing engineering services
for the Ravine #2 stabilization project. Their work has been acceptable.
The project will begin with a kickoff meeting in the first week of September, 2013 with background
research and an initial public meeting scheduled to take place within the first month thereafter. The final
plan will be brought before the Council for approval in July of 2014.
This project will be paid for out of 720- 0000 -4300 Fees for Services budget over the current (2013) and
subsequent (2014) budget cycle.
Attachments: 1. 2013 Enterprise Funds — 720 Surface Water Management Expenditures
2. Wenck Associates, Inc. Consultant Work Program and Fee Schedule
3. Barr Letter declining RFP
Paul Hudala, WSB and Associates, Inc.
Diane Spector, Wenck Associates, Inc.
Kate Aanenson, Community Development Director
G.\NG\SWMPPROJECMSW -11 KS.t.Water Management Plan Updew\CC 08262013_A.rd.d.c
2013 Enterprise Funds
720 Surface Water Management Expenditures
7200 Administration
2012 to
2010 2011 2012 2013 2013
Account Description Actual Actual Budget Budget % Inc/(Dec)
4010
Salaries & Wages -Reg
123,323
120,185
126,500
123,500
(2.4 %)
4020
Salaries & Wages -Temp
5,691
-
8,000
8,000
0.0%
4030
Contributions- Retirement
17,336
16,810
18,200
18,200
0.0%
4040
Contributions- Insurance
19,348
21,964
22,200
23,200
4.5%
4050
Workers Compensation
317
337
500
500
0.0%
*
Total Personal Services
166,015
159,297
175,400
173,400
(1.1 %)
4120
Supplies- Equipment
1,140
1,916
2,000
2,000
0.0%
4130
Supplies- Program
7,755
4,813
8,000
7,000
(12.5 %)
4150
Maintenance Materials
16,695
11,454
16,000
15,000
(6.3 %)
*
Total Materials & Supplies
25,590
18,183
26,000
24,000
(7.7 %)
4300
Fees, Services
66,836
67,965
65,000
75,000 +t"
15.4%
4301
Auditing
2,000
4,000
4,000
4,000
0.0%
4310
Telephone and Communications
948
1,172
800
1,000
25.0%
4340
Printing & Publishing
130
24
100
100
0.0%
4360
Subscriptions & Memberships
1,280
1,215
1,200
1,200
0.0%
4370
Travel & Training
1,324
1,638
2,000
2,000
0.0%
4380
Mileage
-
-
300
300
0.0°%
4483
Insurance - General Liability
1,500
.1,500
1,500
1,500
0.0%
4530
Repair & Maintenance -Equip
-
184
-
-
0.0%
4703
Office Equipment
9
-
-
-
0.0%
4807
Property Tax Expense
26,020
-
-
-
0.0%
4901
Refunds /Reimbursements
-
17
-
-
0.0%
4933
Sales Tax
102
132
-
-
0.0%
*
Total Contractual Services
100,151
77,848
74,900
85,100
13.6%
**
Total Expenditures
291,756
255,327
276,300
282,500
2.2%
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resourceful. naturally. B R
engineering and environmental consultants
July 3, 2013
Mr. Terry Jeffery
Water Resources Coordinator
City of Chanhassen
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
Dear Mr. Jeffery
We want to thank -you for the opportunity to respond to your May 30, 2013 Request for Proposal
(RFP) to update the existing Chanhassen Surface Water Management Plan. As you are aware, Barr
Engineering Company has recently been selected as the Engineer for the Riley- Purgatory-Bluff Creek
Watershed District. Through the selection process, we were asked both in the RFP and interview
regarding our involvement with clients that are currently or could lead to a potential conflict of
interest. We are anticipating that we will ultimately be asked by the District to review municipal
surface water management plans for compliance with the requirements included in the District's
Management Plan and new Rules for the District that are currently being undertaken. Given the
timing of our recent selection as District Engineer and the District's current sensitivity to perceived
conflicts of interest, we will not be submitting a proposal in response to your request.
We really appreciate your consideration of us for assisting you and the City with the Management
Plan update. We look forward to working with you through the preparation of the District's Rules
and providing assistance in a successful completion of your Plan update.
Please contact me at 952- 832 -2785 if you have any questions
Sincerely,
Janna Kieffer P.E.
Vice President
Barr Engineering Co. 4700 West 77th Street, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com