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5 Award Bid Lower Level RemodelCITYOF CHANHASSEN ?700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 953.2271100 Fax; 952227 1110 Building Inspections Phooe: 9522271180 Fax: 952 227 1190 Engineering Phone: 9522271160 Fax: 952 2271170 Finance Phone: 9522271140 Fax; 9522271110 Park & Recreation Phone: 9522271120 Fax: 9522271110 Recreation Qenler 2310 Coulter Boulevard Phone: 952 227 1400 Faxz 9522271404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952227 1110 Public Works 1591 Park Road Phone; 9522271300 Fax: 9522271310 Senior Center Phor!e 9522271125 Fax 9522271110 Web Site wwwci chanhassen r'rxs us MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Todd Hoffman, Park and Recreation Director DATE: January 16, 2004 SUB J: Award of Bid; Lower Level Remodel Project On December 8, 2003, the City Council approved the plans and specifications and authorized bidding for the City Hall lower level remodel project. Subsequently, the project was advertised and a bid opening date of January 7, 2004 at 2:00 p.m. was established. On that day, 15 bids were received, opened and read aloud in the City Council Chambers. Matt Masica of KKE Architects and I conducted the bid opening. The base bids ranged front a high of $260,500 to the low bid of $194,900. The low bid was submitted by Gen Con Construction of Jordan, Minnesota. The Architect's estimate for this portion of the project was $203,710. A secondary bidding estimate at $50,390 for furnishings is forthcoming. A complete tabulation of the bid results is attached. It is not recommended that alternates 1, 2 and 3 deducting items from the base contract be accepted. The value of these items exceeds the $4,300 in potential savings. However, it is recommended that a voluntary deduct of $600 for a change in presentation casework be accepted. I have conducted three reference interviews with organizations that have worked with Gen Con. No particular concerns beyond the normal complications generally associated with construction projects were identified. I also conducted a Better Business Bureau search on Gen Con. No negative comments were noted by the Minnesota chapter. Pending Council approval, it is anticipated the contractor will begin work in early February. RECOMMENDATION It is recommended that the City Council award the City Hall Lower Level Remodel Project to Gen Con Construction in the amount of $194,300. C~ Matt Masica, KKE Jeff Roerick, Gen Con Construction Bruce DeJong, Finance Director Steve Torell, Building Official Kate Aanenson, Community Development Director Justin Miller, Assistant to the City Manager Kara Wickenhauser, Senior Center Coordinator Senior Commission Attachments Memorandum from Matt Masica, KKE dated January 13, 2004. Bid Tabulation GenCon Construction References The City of Chanhassen · A growing community with clean lakes quali¥ schools a charming downtowo thrivir8 busd~essee winding ?ails and beautiful ~)arks A oeat pla,se to hve ,¢,,ark ani pa,~ Memorandum Project Name: Project Number: To: From: Date: Subject: Chanhassen City Hall KKE 0307.1220.01 Todd Hoffman Matt Masica 01 / 13/O 4 Bidding Results (Revised) Todd, Attached is the January 8, 2004 bid result tabulation for the Chanhassen City Hall Remodel project. After review of the bid results, Gen-Con is the Iow bidder at a general construction bid of $194,900. Gen-Con Construction included prices of a potential deducts as follows: Alternate #1 (Hallway): Alternate #2 (Bench): Alternate #3 (Screen wall): $1,200 $2,700 $ 4oo Gen-Con has also included a voluntary alternate for section 12355 - Visual Presentation Casework, presentation cabinet by Lake Country Resources for a deduct of $600 off of their bid. The information provided by Lake County to KKE Architects seems to reflect a similar product as the Draper product specified in the construction documents. KKE Architects has had previous positive experience with Gen-Con Construction and would recommend that their bid (which includes all three alternates) be accepted at the January 26th 2004 City Council meeting, KKE Architects would also recommend accepting the voluntary alternate offered by Gen Con Construction as detailed in their bid for an additional savings of $600. Thanks, Matt Masica ILl Gcn^Con Construction Phone: 952~492-1111 424 N. Broadway Street Fax: 952-492-7780 Jordan, iVI-N 55352 Individual References: Bob Johnson - R.J. Johnson Architecture & Interiors 26 Second St. NW PO Box 326 Osseo, MN 55369 Phone: 763-425-0177 Gitte Mohr- State of Minnesota Division of State Buildi[ng Construction G- 10 Administration Building 50 Sherbume Ave St Paul, MN 55155-3000 Jim Peter - Fisher Development 1400 E Touhy Ave Ste. 120 Des Plaines, IL 60018 Phone: 847-390-6420 Paul Miller- City of Minneapolis 350 South 5~ Street Room 223 Minneapolis, MN 55415-1390 Phone: 612-673-3603 Adam Steinkc - KSA Architects 526 South Second Street Mankato, MN 56001 Phone: 507-388-6271 Paul Humiston- WAI Continuim 381 East Kellogg Boulevard St Paul, MN 55101 Phone: 651-22%0644 Mark L. Case - Carver-~cott Educational Cooperative',, 810 Walnut Street Chaska, MN 55318 - ~.J Phone: 952-556-3201 .~ Steve Alm- Bonestroo, Rosene, Anderlick & Associates L~t Paul, MN 55113 2235 West Highway 36 {~ Phone: 651-636-4600 ~0/~0 '~ 09LL$6~6~6 'ON Gen^Con Construction Phone: 952-492-1111 424 N. Broadway Street Fax: 952-492~7780 Jordan, MN 55352 Individual References: Richard O. Victor, Senior Project Coordinator at MCDA Crown Roller Mill, Suite 200 105 Fifth Ave. S, Minneapolis, MN 55401-2534 Mike Kimble, Senior Park and Recreation Planner 2117 west River Road Minneapolis, MN 55411-2227 Scott Anderson, Fire Chief 12800 Arbor Lakes Parkway PO Box 1180 Maple Grove, MN 55311-6180 ~fFa Hubert H. Humphrey Metrodome~rts Facilities ) _,~ Commission - - J 900 South 5 Street ~/~ -~32.- o~5 ~ ~ Mi~neapolis, ~ 55415 ' ~~ This is a pa~ial list of references per ~e request; additional references will be given upon request. SO/S0 'd 08LL~67~6 'ON XUS NOI£Ofl~£$NOO NOO-N3O N~ 69:0I I~ FO0~-60-~UP