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1f EnvironementExcellenceAwardsMEMORANDUM CITYOF CHANHASSEN 7700 Market BoLdevafd PO Box 147 Chanhassen MN 55317 Administration Phone: 952 227 1100 Fax: 952 227 1110 Building Inspections Phone: 952,271180 Fax 952 2271190 Engineering Phon(~: 952 227 1!60 Fax: 952 227 Finance Phor'e: 952 227 1140 Fax: 9522271110 Park & Recreation Phonsi 952 227 1120 Fax: 952227 1110 Recreation Oeo~er 2310 OoL~iter BoL~levard Phone 952 2271400 Fax: 952 2271404 Planning a Natural Resources Phone: 952227 1130 Fax: 9522271110 Public Works 159! Park Road Phone: 9522271300 Fax: 9522271310 Senior Center Phone 9522271125 Fax: 9522271110 Web Site www ci chanhassen r'tn us TO: FROM: DATE: SUB J: Todd Gerhardt, City Manager Jill Sinclair, Environmental Resources Specialist January 15, 2003 2003 Environmental Excellence Awards REQUESTED ACTION Approve the 2003 Environmental Excellence Award applications: · Marcus Ellson, Storm Drain Decal Project · Chanhassen Elementary School, Recycling Program DISCUSSION The city received two applications for the 2003 Environmental Excellence Awards. The applications were reviewed by the Environmental Commission at their January 14 meeting. The commission recommends that both applicants be awarded. The first applicant, Marcus Ellson, is in Category A, residential (individual or neighborhood), and completed a storm drain decals project in which he affixed decals with the words 'Dump No Waste, Drains to Wetlands' next to all storm drains in the Lake Minnewashta area. The second applicant, Chanhassen Elementary School, is in Category C, Community or Education Groups or Schools, and improved their recycling program within the school by providing each classroom with recycling bins and increasing the amounts of materials collected throughout the school. With the Council's approval, the award presentation will be scheduled for the February 9 City Council meeting. Marcus Zbinden, Chair of the Environmental Commission, along with members of the Commission will attend in order to join the City Council at the front of the Chambers for the presentation. Each award recipient will receive $50 in Chan Bucks and the Category C recipient will also receive a plaque. ATTACHMENTS 1. Environmental Excellence Award Application for Chanhassen Elementary School 2. Environmental Excellence Award Application for Marcus Ellson The City of Chanhassen · A gro'~,,~na community with clean lakes, quality schools a charminq downto,¢~,'r~ thc ;~,' ,~q !)~,~s r]css~ '¢a~;dinq trails a~d beautiSl par,<s A groat place ENVIRONMENTAL EXCELLENCE AWARD APPLICATION FORM Application Deadline: .December 31, ;1003 N~[le; Address or Location ofEntry: "~(~00 }--(~,r-~O bC;xl~. Phone Number: qsP' 3%r(, - {~-/0o Date Submitted: Category: ~./ If Category B, (business name) certifies that it is in compliance with all cityi'state and federal regulations. Activity Description: .... ~ ~ " Additional narratives, photos or other formats to describe project are encouraged. All documentation will be returned upon request. Release of Information: The City of Chanhassen and the Chanhassen Chamber of Commerce reserve the right to use winning entries for promotional purposes through newspaper articles, tours, or other means. I agree to allow the city to publish my address, name and description of project, This release is only valid :for winning entries. ~ ~ Signature - - APPLICATION PROCEDURE: 1. Complete the application forTM and attach any supporting documemation. 2. Certify compliance if you are in category B and sign the appropriate line on the application form. 3, Applications are due by December 31, 2003. 4. Mail application materials to: Environmental Resource Specialist City of Chanhassen 7700 Market Blvd., .PO Box 147 Chanhassen, MN 55317 Or fax to: 952-22%1110 Or e-mail to: i~inc!air~ci.clmnhasse~.mn.us Winners will be notified by mail. tO 'd 60L9 93~ ~6 'M~]3 N3$$~HN~HO ~ ID:Ii 3DA EOOg-PO-AON Name: ~)/) C~6U 5 Address or Location of Entry.~ l ~ 0 0 Phone Number: q ~ 2~ /-~ ~ q - ~ '~ 50 ENVIRONMENTAL EXCELLENCE AWARD APPLICATION FORM Application Deadline: December 31, 2003 Date Submitted: Category: A 3 0 ir C 3 If Category B, (business name) certifies that it is in compliance with ail city, state and federal regulations. ~.~ c6.. .4t ,~;/' 12-31-o Activity Description: Additional namtives, photos or o~er fo~ats to desc~be project are encozaged. All docmentation will be re~med upon request, Release of Information: The City of Chanhassen and the Chanhassen Chamber of Commerce reserve the right to use winning entries for promotional purposes through newspaper articles, tours, or other means. I agree to allow the city to publish my address, name and description of project. This release is only valid for winning entries. Signature .'~,~[Jflfl-'{/5 4~-~ APPLICATION PROCEDURE: 1. Complete the application form and attach any supporting documentation. 2. Certify compliance if you are in category B and sign the appropriate line on thc application form. 3. Applications are due by December 31, 2003. 4. Mail applicati°n materials to: Environmental Resource Specialist City of Chanhassen 7700 Market Blvd., PO Box 147 Chan~en, MN 55317 Or fax to: 952-227-1110 Or e-mail to: jsjnclai~ci.chanhassen.mn.us Winners will be notified by mail. Chanhassen Environmental Award Application Marcus Ellson This project is a part of my Eagle Scout application. I started working with Loft Haak in early April on the planning and coordination. We met 4 times between April 4 and July 29th 2003. Before the actual project we had to determine the neighborhood, number of houses and work with a decal company to order decals and with Kinkos to print the handouts. I had to write a project proposal and get approval by 4 Scout representatives that described the present condition, the method, materials and time schedule for carrying out the project. They also required that the safety of the volunteers be reviewed. A copy of this in enclosed. Everyone involved in this approval process liked the project and with a few clarifications I got approval. On Friday August 29th volunteers from Troop 409 met at the Minnewasta fire station. I had training on how to affix the decals with the volunteers and we folded the handouts. We also talked about safety (wearing the vests, staying together with one look out while others are gluing etc). I divided the groups up each with an adult and gave each group a map of the location they would cover. There were over 230 houses and 120 storm drains to cover. I had a checkpoint location where we would all meet after 2 hours. We met and regrouped and continued another 2 hours. We had a nice day and worked together pretty well. I had a car and went between the groups with water, snacks and additional decals, glue and handouts. It took a total of 40 hours for the group of volunteers to finish the Minnewashta neighborhood. We had a few neighborhood people or people in cars stop and ask us about what we were doing. We then had an opporttmity to tell them about the importance of storm water quality and their lakes and gave them a handout. The reaction was positive. I'm glad I had this project. I swim fish and canoe in these Chanhassen lakes and don't believe people want to dump waste in them. They want to have nice places to swim. We gave them ideas on what they can do to help. Eagle Scout Leadership Service Project Workbook Scout's name: Marcus EIIson Address: 1700 Teal Circle, Excelsior MN, 55331 Telephone No.: 952-474-6230 Unit No.: 409 District: Lake Minnetonka Local council: Viking Council Unit leader's name: Charlie Jones Address: 16204 Tonkaway Rd. Minnetonka MN 55345 Telephone No.' 952-933-4327 Unit advancement committee person's name: Jerry Brokaw Address: Telephone No.' PROJECT DESCRIPTION Describe the project you plan to do. I plan to attach curb markers to the storm drains near lakes and wetlands along Minnewashta Parkway. The purpose of the markers will be to tell people that these storm drains flow into the lake or wetland and that people shouldn't dump hazardous chemicals into these particular storm drains. Informational pamphlets will also be distributed to those living in the area. What group will benefit from the project? The city of Chanhassen and all people who use the lakes near the storm drains. Name of religious institution, school, or community: City Of Chanhassen Telephone No.: 952-937-1900 Street address: 7700 Market Boulevard City: Chanhassen State: Minnesota Zip code: 55317 My project will be of benefit to the group because: The city of Chanhassen will now have a group to complete this project and the lakes and wetlands will now be cleaner and chemical free. This concept was discussed with my unit leader on (Date): May 5, 2003 The project concept was discussed with the following representative of the group that will benefit from the project. Representative's name: Lori Haak Representative's Title: Phone No.: 952-227-1135 Date of Meeting: April 4, 2003, May 20, 2003, July 29,2003 PROJECT DETAILS Plan your work by describing the present condition, the method, materials to be used, project helpers, and a time schedule for carrying out the project. Describe any safety hazards you might face, and explain how you will ensure the safety of those carrying out the project. The drains along Minnewashta Parkway and surrounding neighborhoods have been counted and the total is approximately 120 drains. The curb markers, adhesive, and informational pamphlets are manufactured by the same company. Once these items have been received by the city, they will determine the amount of houses in the area and give to me the correct amount of pamphlets, curb markers, and adhesive. I will assign a group of older volunteers to put the curb markers on the storm drains with the adhesive. A younger group of volunteers will pass out the pamphlets, which hang on the doors of the houses in the neighborhood. The number of houses in the area is approximately 230 houses. Both groups will have adult supervision and volunteers who will watch for traffic and supervise everything. In accordance with city policy, volunteers will have to sign waivers of liability and wear reflective clothing while working. If appropriate, include photographs of the area before you begin your project. Providing before-and-after photographs of your project area can give a clear example of your effort. Approval Signatures for Project Plan Project plans were reviewed and approved by: Religi~/~tion,___ .~cho¢, or community representative: ? ~,/ //..--~¢.~~._~" Date: ~?/Z 70 .~'~ ~ ! 5/~ Scoutmaster/Coach/Advisor: Date: Unit committe? membe[) Council or district advancement commi~ee member: IMP! AN OTE: You may proceed with your leadership project only when you have... - Completed all the above mentioned planning details - Shared the project plans w~h the appropriate persons Obtained approval from the appropriate persons Timeline 4/4/03 4/4/03 5/20/03 5/21/03 7~29~03 7~29~03 7~29~03 8/13/03 8/21/03 8~28~03 8/28/03 8/28/03 8/29/03 8/30/03 8/31/03 Preliminary meeting with city Worked on proposal Meeting with city Worked on proposal Finalizing details with city Count storm drains Worked on proposal Gave city material list and meeting Pick up materials from city Contact scoutmaster and unit committee member for approval Get signatures of scoutmaster, unit committee member, and city representative Contact volunteers Begin work on project Record volunteer work Finish project proposal .5 hours 1 hour 1 hour .5 hours .5 hours 2.5 hours 1 hour .5 hours .25 hours .25 hours 1 hour 1 hour 4 hours .5 hours 1 hours CARRYING OUT THE PROJECT Record the progress of your project. Keep a record of how much time you spend planning and carrying out the project. List who besides yourself worked on the project, the days they worked, the number of hours they worked each day, and the total length of time others assisted on the project. If appropriate, list the type and cost of any materials required to complete the project. If your original project plan changes at any time, be sure and document what the change was and the reason for the change. Hours I Spent Working on the Project The length of time spent should be as adequate as is necessary for you to demonstrate your leadership of two or more individuals in planning and carrying out your project. Hours I spent ... Planning the project: 12 Carrying out the project: 5 Total hours I spent working on the project: 20 Hours Spent by Scouts, Venturers, or Other Individuals Working on the Project Name Date No. of Hours Mike Crist 8~29~03 2 hours Annette EIIson 8/29/03 4 hours Bart EIIson 8~29~03 4 hours Charlie EIIson 8/29/03 4 hours Marcus EIIson 8/29/03 6 hours Michael Ferlis 8~29~03 3 hours Max Ingram 8~29~03 4 hours Drew Landon 8/29/03 2.5 hours Roxanne Landon 8/29/03 2.5 hours Colton Peshek 8~29~03 3 hours Geoff Zahn 8/29/03 6 hours Total number of hours others worked on the project: 40 Hours For a grand total, add the total number of hours you spent on the project to the total number of hours others worked on the project: 60 Hours