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1k. Lake Ann Shelter electrical service e+ ik I CITY o __ v: i _, CHANHASSEN If 690 COULTER DRIVE • P.O. BOX 147• CHANHASSEN, MINNESOTA 55317 I `'v VP' (612) 937-1900• FAX(612) 937-5739 Action by Cirri 4/rrfl trato I MEMORANDUM Ecdo:s :.�- v . Moc. _ _._ ___ TO: Park and Recreation Commission Rejoc,:--- --- I . FROM: Lori Sietsema, Park and Recreation Coordinator Date �:: �.,=:;:;,sS,c ' DATE: April 5, 1990 Date s council _ -Z3-qo SUBJ: Lake Ann Park Legion Shelter IIn 1986 the City advanced money to the Legion to build the park shelter near the ballfields. The agreement was that the Chanhassen I Legion would purchase the materials and construct the park shelter, repaying the funds with proceeds from their charitable gambling fund. The park shelter was completed in 1988 and the Legion is Imaking payments as agreed. The construction fund has a remaining balance of roughly $8,000. The Park and Recreation Commission has three options as to what to do with the balance: 1. Return the funds to the park acquisition and development fund; I2. Improve the shelter to include water; or I3. Improve the shelter to include electricity. Staff feels that the park shelter needs electricity and water. Installation of a well, however,.-,that1eould accommodate the. Legion I Shelter, the planned commuAity .-.shelter4,,,and possibly field irrigation `could cost ..well 'over` `the -18,O _and ~=the community shelter is scheduled to include a well, it is not= ecessary to Iproceed with such at this time. Staff feels that the Legion SheI,te,_ would be much more functional if served by electricity. hie proposal would extend the Ielectrical service from the gate house to the shelter with an outlet at both Field 1 and Field'2. I It is the recommendation of this office to authorize the expenditure of the $8,000 in the Legion Shelter account to provide 1 electrical service to Fields 1 and 2 and to the Legion Shelter. I II - I Page2 I Park and Recreation Commission Update: The Park and Recreation I Commission recognized that the Legion Shelter building was intended to have electrical service to make it an effective facility. They acted unanimously to recommend that the money in the construction I fund be used to provide electrical service to the park shelter and to authorize the advertisement for bids. I I I I I I I I I I I I I I Park and Rec Commission Meeting I April 10 , 1990 - Page 1 AUTHORIZE EXPENDITURE OF FUNDS FOR THE LAKE ANN PARK LEGION SHELTER. Sietsema : As some of you may recall , the rest of you who don 't , in 1986 the Legion came to the City and asked if they could build a park shelter up by the ballfields at Lake Ann Park . They asked the City to forward the funds for the construction of that , construction of trails and that they Iwould repay those funds with their charitable gambling proceeds . So the City did that . We put into an account $15 ,000 .00 and they purchased their materials and their equipment and . . .built eventually . There is $8 ,000 .00 I remaining in that fund and we have 3 options for what we can do with the $8 ,000 .00 . Return it to the Park Acquisition and Development fund from which it came or we could improve the shelter to include water or put a I shelter to include electricity . As well as what will be done with the park shelter that 's a community park shelter that 's planned to be built down by the lake . Staff is recommending that we go to putting in the electricity from the gate house and put it down by that backstop over Field #1 or Field I #2 and get electricity up to the park shelter and then include water throughout the park when we build the picnic shelter . 1 Lash: I have a question . What will be the use of the electricity? Sietsema : So they don 't use a generator or borrow anything out of the I concession stand . There 's no electricity right now so if you want to plug in a coffee pot . ' Lash: I know like the Lion 's and . . . That 's not very often is it? Sietsema : I think we 'd get a lot more use out of the facility and it 'd be great for tournaments . The other thing is that we don 't have any Ielectricity at each of the backstops so if we ever , we have pitching machines that are available to the players and we have no way of connecting those . Andrews: I have another question . Would the services probably be adequate , is there lighting on those fields currently? ISietsema : There 's lighting on Field #1 . . . Andrews : On Field #2 , would that have adequate service for lights? Mady: . . .a long time . IAndrews: . . .So the point about the concession stand . . . Lash: My other question Lori was , say we were to put sort of a smaller type . . .basically provide that with a drinking fountain or maybe even a Icouple of toilets . Would that be something we could do for $8 ,000 .00 and not get into water . . .and even just drinking fountain . Andrews: I think also the process . . . ( The commissioners were talking very softly at this point and could not be Iheard on the tape . ) Park and Rec Commission Meeting April 10 , 1990 - Page 2 Hoffman: There are specifications for electricity to the shelter and all three of the fields . It may come in somewhat lower than $8 ,000 .00 . . .get requests each year from the organizations that use that facility . . .and facilities not there . Can we run an overground service from the back of the gatehouse up there? . . . Sietsema: It makes the facility . . .than it currently is . Schroers: I 'm in favor of getting electricity to the facility . This has been going on for a long time . This is another one of those deals that has been dragged on for a long , long time . The facility was intended from the beginning that it would have electrical . It 's all stubbed in for electrical and all that and I would like to see us get some of these things I taken care of . That 's an ongoing complaint from the residents that how long it takes us to actually get something done . I 'm definitely in favor . I think that that makes the facility much more useable and it 's an issue that won 't have to come up again . Mady : I guess I have to agree with Larry . We seldom seem to be able to I finish a project . . .and hope for the best and hope that somehow or another we find another source of funds for something . We 're always money short . Wait too long and the . . .filled up . I do have one question for staff . That 's the $8 ,000 .00 . Is the Legion reimbursing the City? Does that include this $8 ,000 .00? Sietsema : No . I Mady : Okay , so this is just money that they didn 't spend so . . . Sietsema : Yeah . Schroers: We have already allocated the money for this correct? Sietsema : For the park shelter . Mady: Shelter improvements , yeah . , Schroers : So we basically we have budgeted for it already? Sietsema: We budgeted it for electricity . Hoffman : . . .other activities that take place there . Summer playground . . . It could be used for installation of electricity . . . Lash: I 'd still prefer to have water but if we can 't do it for that amount of money . Mady : Well we 'll be getting water in this summer with the other shelter anyways . Robinson: I 'll make a motion .