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C Proposal for Farmers MarketCITYOF CHANHAS EN 7700 Marke~ Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 9522271100 Fax: 9522271110 Building Inspections Phone: 952.227.1180 Fax: 952227.1190 Engineering Phooe~ 952227.1160 Fax: 9522271170 Finance Phone: 952 227.1140 Fax: 952 227.1110 Park & Recreation Phone: 952.2271120 Fan: 9522271110 Recreation Center 2310 Cou0er Boulevard Phone: 952227.1400 Fax: 952.227.1404 Planning & NaturalResources Phone:952227.1130 Fax:9522271110 Public Works 1591 Park Road Phone: 952.2271300 Fax: 952.2271310 SeniorCenter Phone:952.227.1125 Fax:952.2271110 Web Site v,~.ci chanhasaen mn us MEMORANDUM TO: FROM: Todd Gerhardt, City Manager Todd Hoffman, Park and Recreation Director DATE: February 2, 2004 SUB J: Proposal for Chanhassen Farmers Market On Tuesday, January 27, the Park and Recreation Commission reviewed a proposal to hold a Chanhassen Farmers Market in the new City Center Park. Mr. Jim Bledsaw and Mr. Dave Boorsma, representing the Chanhassen Chamber's Farmers Market Committee, were present at the meeting. Both Mr. Bledsaw and Mr. Boorsma made brief introductory comments prior to staff presenting our finding regarding their proposal. A copy of the committee's proposal, a staff report and other correspondence are attached. I have contacted representatives of the Chanhassen Library and they are fully supportive of the proposal. I will forward the minutes from the January Park and Recreation Commission meeting when they become available. RECOMMENDATION The Park and Recreation Commission, by a unanimous vote, recommends that the City Council approve the Farmers Market proposal with the following conditions: 1. All vendors shall be restricted to the area depicted on the site map. 2. No vendor shall be allowed to be within the fight-of-way of Market Boulevard. 3. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents, or copies thereof, shall be posted in a conspicuous location at each booth. 4. Products shall be limited to produce and other food products, flowers and outdoor plant materials. 5. A member of the farmers market board shall be on the premises during weekly set-up, operation, and take-down of the market. 6. The market shall provide its own barricades to block off both the east and north access to the vending area parking lot. 7. The market shall provide its own trash containers and pick up. 8. Access to the Library shall be maintained at all times. 9. The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and sell various items pertinent to their operations. 10. The Farmers Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the right to close the market for any reason with one weeks notice. g:\park\t h~farmer sraarketccrepor t The City of Chanhassen ', A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks A great glace to live, work, and play CITYOF C HASSEIq 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952227.1100 Fax: 952227.1110 Bnilding Inspections Phone: 9522271180 Fax: 952,2271~90 Engineering Phone: 952,2271160 Fax: 952,2271170 Finance Phone: 952.2271140 Fax: 952.227.1110 Park & Recreation Phone: 952227.1120 Fax: 952 227~1110 Recreation Center 2310 Coulter Boulevard Phone: 9522271400 Fax: 9522271404 Planning & Natural Resources Phone: 9522271130 Fax: 9522271110 Public Works 1591 Park Road Phone: 9522271300 Fax: 9522271310 Senior Center Phone: 952.2271125 Fax: 9522271110 Web Site www,ci.chanhassen.mn us MEMORANDUM TO: Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Director DATE: January20,2004 SUBJECT: Chanhassen Farmers Market Proposal Attached please find a proposal for a Chanhassen Farmers Market. This proposal has been forwarded by Mr. Jim Bledsaw representing the Farmers Market Committee and the Chanhassen Chamber of Commerce. A site map depicting the proposed location for the market is also attached. The Farmers Market Committee has been meeting throughout the fall and winter. I have attended two of their meetings. The whole idea behind City Center Park was to bring the community together in the downtown. If successful, the farmers market likely will become the signature event for this space. Farmers markets appeal to a wide spectrum of people in a variety of ways. Located just off our main street, the market would be visually intriguing. The atmosphere, sites, pleasant aromas and sounds of an open air market offer a wonderful diversion to everyday life. People get to know one another in these types of settings and the commonality of a weekly event in the downtown would build community connectedness. The Community Development and Engineering Departments have completed a review of this proposal. The Community Development Department raised no issues with the plan. The Engineering Department will require that, "No vendor be allowed within the public right-of-way of Market Boulevard." The Sheriff's office is also reviewing the proposal. I will forward their comments when available. I have contacted Melissa Brechon, Carver County Library Director and Chad Lubbers, Chanhassen Branch Manager informing them of the proposal. Both Ms. Brechon and Mr. Lubbers are excited about the proposal. The 10:00 a.m. opening of the Market corresponds with the opening of the Library. One complication which may be encountered this spring will be the ongoing remodeling of the old library space. Gen Con Construction will have control of the parking lot just to the north of the Farmers Market until sometime in May or June. The City of Chanhassen ,, A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks A g~eat place to live, work, and play Park and Recreation Commission January 20, 2004 Page 2 RECOMMENDATION It is recommended that the Park and Recreation Commission recommend the City Council approve the Chanhassen Farmers Market proposal for City Center Park with the following conditions. 1. All vendors shall be restricted to the area depicted on the site map. 2. No vendor shall be allowed to be within the right-of-way of Market Boulevard. 3. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents or copies thereof shall be posted in a conspicuous location at each booth. 4. Products shall be limited to produce and other food products, flowers and outdoor plant materials. 5. A member of the farmer's market board shall be on the premises during weekly set-up, operation, and take-down of the market. 6. The Market shall provide its own barricades to block off both the east and north access to the vending area parking lot. 7. The Market shall provide its own trash containers and pick up. 8. Access to the Library shall be maintained at all times. 9. The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and sell various items pertinent to their operations. 10. The Farmers Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the right to close the Market for any reason with one weeks notice. ATTACHMENTS 1. Proposal 2. Site Map 3. Memo from Matt Saam 4. Copy of letter addressed to Melissa Brechon Mr. Jim Bledsaw, Committee Chair Melissa Brechon, Carver County Library Director Todd Gerhardt, City Manager Kate Aanenson, Community Development Director Matt Saam, Asst. City Engineer Sergeant Jim Olson Dale Gregory, Park Superintendent Proposal to Chanhassen Parks Commission Chanhassen Farmers Market Permission is requested of the City of Chanhassen and the Chanhassen Parks Commission to use the Chanhassen City Center Park for a Saturday Farmers Market, to be offered each Saturday, from the first Saturday in May, until the last Saturday in October. The time of the Farmers Market will be 9:00 a.m. toI~ 0Op.m., each Saturday. The goal of the Chanhassen Farmers Market is to enhance the Chanhassen area with an excellent farmer's market, offering produce which is locally grown. The farmer's market will be a gathering place for area residents. Our goal is twenty vendors, with the first year likely to be less than that number, at least at the beginning of the season. Each vendor will support the Chanhassen Farmer's Market with membership dues, and an annual or daily fee. Each vendor will provide their own liability insurance and will be required to comply with alt applicable rules and codes regarding weights and measures, labeling requirements, or any other regulations which might apply. A member of the Farmer's Market board will be present each morning to insure compliance. The Chanhassen Farmer's Market is being encouraged by the Chanhassen Chamber of Commerce. A committee of the Chamber has met for months planning this project. The farmer's market will be incorporated as a not-for-profit-corporation. The board of directors of the farmer's market will promote the market, collect the fees, and insure compliance with farmer's market roles and guidelines, to be developed by the board, especially health regulations. The parking lot just north of the park, on Market Blvd., would be closed for vendors. Vendors would either sell from booths in the landscaped area, or from the back of their vehicles on the south edge of the parking lot. Citizens of the area will benefit by having access to locally grown, farm-fresh produce and the oppommity to interact with the farmer who grows the produce. Farmers markets help to promote good nutrition, wholesome eating habits, and better food preparation. The Chanhassen Farmer's Market will help small farm families in the area, providing direct access to supplement farm income. The farmer's market will be a great benefit to residents. Over time, it will also serve to boost the Chanhassen economy, by increasing buyer traffic downtown. The target date for our opening is May 8, 2004. Thank you for your kind consideration of this request. RECEIVED JAN §"~ 2004~'"~" CITY OF CHANHASSEN C OF CHAN EI 7700 Market Ooulevard PO Box 147 Chaflhassen, MN 55317 Phone: 952227.1100 Fax: 952,2271110 Building Inspections Phone: 9522271180 Fax: 9522271190 Engineering Phone:9522271160 Fax:9522271170 Finance Phone:952.2271140 Fax:952.227.1110 Park & Recreation Phone: 952.2271120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.2271400 Fax: 9522271404 Planning & NaturaIResources Phone:9522271130 Pax: 9522271110 Public Works 1591 Park Road Phone: 9522271300 Fax: 9522271310 Senior Center Phone: 9522271125 Fax: 9522271110 Web Site www ckchanhassen rnn us MEMORANDUM TO: Todd Hoffman, Parks Director FROM: Matt Saam, Acting City Engineer/Public Works Dir. DATE: January 15, 2004 SUB J: Review of Farmers Market at City Center Park The engineering department has completed its plan review of the above- referenced project. The following items and/or plan changes are recommended prior to approval: No vendor will be allowed to be within the public right-of-way for Market Blvd. g:\eng~matt\memos\l~rmers review.doc The City of Chanhassee ,, A g~owing commun y wi h clean lakes, qua y sehoo s a charm ng down own thriving businesses, winding trails and beautiful parks A Great place to live, work, and play CIT OF CHAI SEN 7700 Market Bouleea~d PO Box 147 Chanhos~n, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952,227.1160 Fax: 952,227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227,1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone:952.227.1130 Fax:952.227.1110 Public Works 1591 Park Road Phone: 952.227,1300 Fax: 952.227.1310 SestorCenter Phone:~52.227.1125 Fax:952.227.1110 Web Sfle wYm, ci.chanhosse n,mn.us January 12, 2004 Ms. Melissa Brechon Carver County Library Director 3 City Hall Plaza Chaska, MN 55318 Dear Melissa: Enclosed is the proposal we discussed for a Chanhassen Farmers Market submitted by Mr. Jim Bledsaw and the farmer's market committee. Please review the proposal including the site map and submit any comments you may have to me by Friday, January 23rd. On a separate note I would like to congratulate you again on the opening of the new Chanhassen Library! I spent some time in the "fireplace" room reading just the other night. When my children located me and requested that we go check out they said that the fireplace room is where all the Dad's go to read! What a great addition to the community. Sincerely, Todd Hoffman Park and Recreation Director ~ TH:nvh c: Chad Lubbers, Chanhassen Library The City of Chanhassen · A growinlt community wirn cmn lakes, qualdy ecnOOlS, a cnamng oowmown. Tmvmg OUSmeeces. wmomg traits, and beaotifu parks. A gTeat r ace to live. work. and play.