1e. Mapping of TH101 between entrance and proposed TH212 I . .
CITY OF i e.,
i 4. .. .
- I '. 1 . CHANHASSEN
1 : f, :
. 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900 • FAX (612) 937-5739
I
MEMORANDUM
ITO: Don Ashworth, City Manager
FROM: Gary Warren, City Engineer ,
DATE: February 20 , 1990
I SUBJ: Accept Proposal for Official Mapping of Trunk Highway 101
Corridor Between Rosemount Entrance and
Proposed Trunk Highway 212
File No. PW067F
IIAs will be recalled, the preferred alignment for Trunk Highway
101 was adopted by the City Council on July 10 , 1989. In order
I to preserve this corridor , it is necessary to have the official
map prepared in accordance with MnDOT and State Statute 394. 361
requirements.
II The work that BRW performed for the City in establishing the
preferred Trunk Highway 101 alignment will serve as the basis for
the official mapping process. The attached proposal dated
II January 22 , 1990 was solicited from BRW for preparation of the
final official mapping documents. As noted therein , in
particular item 4, some additional calculations and design work
I will be necessary to accurately establish the remainder of the
roadway alignment parameters. This will allow the preparation of
legal descriptions for the roadway corridor.
I Similarly, BRW has researched with MnDOT the official mapping
requirements and have identified that the preparation of
individual legal descriptions for property acquisition for
I individual parcels is not necessary at this time. This will save
the City considerable money in the mapping process.
I It is therefore recommended that the attached proposal dated
January 22, 1990 from BRW be accepted for a cost not to exceed
$19,000 . The estimated completion date in the proposal is based
on a February 5, 1990 start date.- I would therefore anticipate a
IIrevised estimated completion date of June 22, 1990.
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IAttachment: January 22, 1990 Proposal from BRW.
c: Gary Ehret, BRW
IFile No. 89-8
II
PLANNING
11/ItEtiN! TRANSPORTATION
ENGINEERING
URBAN DESIGN
BRW.INC. - THRESHER SQUARE 700 THIRD STREET SOUTH • MINNEAPOLIS.MINNESOTA 55415 • PHONE. 612/370-0700 FAX. 612/370.1378
January 22, 1990
1 CITY OF CHANRASSEN
Mr. Gary Warren
City of Chanhassen JAN 26 1990
690 Coulter Drive
Chanhassen, MN 55317 ENGINEERING DEPT.
RE: Revisions to Proposal for Official Mapping of
Trunk Highway 101 between Rosemount Entrance
and Proposed Trunk Highway 212
Dear Gary,
' The following clarifications are provided as requested to our November 7, 1989
proposal for the official mapping of Trunk Highway 101 between the Rosemount
entrance and proposed Trunk Highway 212.
SCOPE OF WORK
Research and Preliminary Layout
3. Obtain current Minnesota Department of Transportation section subdivision/
control survey for Section 24, if available.
Mn/DOT officials have been contacted to determine if records exist for a
section subdivision/control survey of Section 24. Based on our research,
' it does not appear that complete survey information is available. A
Section 24 subdivision survey will , therefore, be required as a part of the
official mapping work. The survey is necessary to accurately locate the
roadway corridor in relationship to the existing section monumentation.
4. Determine design requirements and establish proposed roadway alignment.
' The preliminary alignment of TH 101 was generally established by degree of
curvature for the Preliminary Alignment and Land Use Study. Our proposal
for the official mapping work includes all necessary calculations and
' design work to establish the remainder of the roadway alignment parameters.
The parameters must be determined to enable a legal description to be pre-
pared for the roadway corridor, as well as allow a field survey of the
alignment, as detailed in Item #5 of our original proposal.
AN AFFILIATE OF THE BENNETT.RINGROSE.WOLSFELD.JARVIS.GARDNER.INC.GROUP
DAVID J BENNETT DONALD W.RINGROSE RICHARD P WOLSFELD PETER E.JARVIS LAWRENCE J.GARDNER THOMAS F CARROLL CRAIG A.AMUNDSEN DONALD E.HUNT
MARK G.SWENSON JOHN B.McNAMARA RICHARD D.PILGRIM DALE N.BECKMANN DENNIS J.SUTLIFF JEFFREY L.BENSON RALPH C.BLUM DAVID L.GRAHAM
MINNEAPOLIS DENVER PHOENIX TUCSON ST.PETERSBURG
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Mr. Gary Warren I
January 22, 1990
Page 2
Legal Description Preparation '
We have performed an investigation to determine the requirements of the official
mapping process in conformance with Mn/DOT and State Statute 394.361. The offi-
cial mapping process requires that a legal description and map be prepared for
the proposed roadway centerline and associated right-of-way corridor. The pre-
paration of individual legal descriptions for property acquisition from indivi-
dual parcels is not required. The three work items identified in this section
of our original proposal shall be deleted and replaced as follows.
1. An official map will be prepared detailing the extent and location of the
roadway corridor, as well as identifying property boundaries and ownership
data. The official map will require the signature of a Registered Land
Surveyor.
2. The official map will be sent to Mn/DOT for review and signature of
approval.
3. All necessary services will be performed to file the official map with the '
Carver County Surveyor's Office.
Monumentation 1
1. A field survey will be performed for final monumentation of the roadway
corridor. Final monumentation of each individual acquisition parcel will
not be required; therefore, this portion of the work shall be deleted from
our proposal.
COST ESTIMATE ,
The cost estimate provided in our original proposal shall be modified to reflect
the changes in the scope of work detailed above. The new estimated cost for '
services is as follows:
Estimated Cost
Research and Preliminary Layout
(Including Section 24 Subdivision Survey) $12,750
Official Map Preparation $ 4,200
Final Monumentation $ 2,050 '
Total $19,000
I
• Mr. Gary Warren
January 22, 1990
Page 3
All services required for the official mapping of proposed TH 101 between the
' Rosemount Drive and TH 212 will be performed for a total not-to-exceed cost of
$19,000. This includes the subdivision survey of Section 24 necessary for the
mapping work.
We are ready to begin the official mapping work immediately upon your acceptance
of our original proposal along with the clarifications of this letter. An esti-
mated schedule for the completion of the scope of work based on a February 5,
' 1990 notice to proceed date is as follows:
Estimated Completion
Date
Research and Preliminary Layout March 23, 1990
Official Map Preparation May 4, 1990
Monumentation June 1, 1990
All work required for the official mapping of TH 101 between the Rosemount
' entrance and TH 212 will be completed by approximately June 1, 1990. If you
have any further questions or comments, please do not hesitate to call.
' Sincerely,
BRW,
„A.,
Ga y A. :fret, PE
' Project Manager
GAE/sk
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Page 2
Manager's Comments: Gary would not be doing his job i f he did
not make the recommendation shown above. Officially mapping
this segment is the only means to guarantee that no construction
will occur in the proposed corridor. However, I would not be
doing my job if I did not alert the Council to the fact that
funding for this project was not considered in preparing the 1990 ,
budget. Optional funding sources could include:
- Market/Lake Drive Construction Project: Although the
northerly portion of TH 101 could be seen as a part of the
corridor study, such currently exists as dedicated right-
of-way. Accordingly, the study does not include this
segment as there is no necessity in preserving something
you already own. Charging costs to the project would not
be supported by our auditors; or
- Engineering Department/Administrative Trust Fund: Both the
operating budget of the Engineering Department as well as
the Administrative Trust Fund have limited resources. If a
surplus does exist in the Administrative Trust Fund, alter-
native uses for such funds have already been identified; or
- Highway 101 Reconstruction (Between Rosemount and TH 212) :
This would be the logical construction account to charge
this type of bill to. Unfortunately, such has not been
authorized as an official public improvement project. To
do such, the City would need to complete a feasibility
study, carry out hearings, etc. By the time you have
finished the hearings, there would be no necessity to offi-
cially map - you would simply acquire the right-of-way as
was done for the northerly segment. It is likely that this
will become a project within the next few years; or
- State Aid Fund: Both Gary and I have been protective of '
funds in this account to insure that sealcoat activities
can be funded in the future. This does represent the .only
interim source of funding until the construction fund,
noted above, becomes a reality; or
- Authorize Study, But Hold Commencing Work: This option
recognizes that any request to subdivide, rezone, etc. ,
would represent a lengthy task and allow time for the offi-
cial mapping before any approvals were given. The proper-
ties
affected include Klingelhutz, Barth, and Ward. For
practical purposes, each of these owners considers that the
official mapping is in place which, given the work already
completed, is generally true. The only exposure in
selecting this option is recognizing that the City has
limited means to stop a request to build a barn, garage,
etc. The likelihood of any of these things occurring is
not great in my own mind; or, stated in another way, I can
not support spending $19,000 for something that is not
likely to occur. I could be wrong.
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Page 3
The other factor which may trigger the necessity for fina-
lizing the official mapping is the recognition that RALPH
funds are not available until after an official map is in
place. Any of the owners seeking RALPH funds would have to
wait until after the map was filed. Again, I do not see
' this as a major constraint recognizing the fact that the
most logical scenario necessitating the request for RALPH
funds would be submission of a plat, conditional use
' request, etc. , wherein time would be available to finalize
mapping or to commence a public improvement project.
Recommendation
tThis office would recommend that the Council authorize the
official mapping contract as presented. Staff should be
instructed not to sign the contract or have work completed unless
a building request was submitted and staff found that no other
means existed to stop that construction other than moving forward
' with the official mapping. If the latter should occur, interim
funding should additionally be authorized from the State Aid Fund.
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