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6. Approve Farmer's Mkt ProposaCITYOF CHAN SEN 7700 Market Boulevard PO Box 147 Oilani~asser MN 55317 Administration Fa,, 952227 1110 P/oq~: 952 227 1180 Fax 952 227 1!90 Prone: 952 227! 160 Fax: 952 2271170 Finance Phone 952 22? 1140 Fax 952 227 1!10 Park & Recrealion P~'olle 9522271120 Fax 952 227.1110 Recreation Center 2310 Coulter Bou;evard Phone: 9522271400 Fax 952 227 1404 Planning & Natural Resources Phone: 9522271130 Fax: 952 227 1110 Public Works 159! Park Road Phone: 952 227 1300 Fax 952 227 1310 Senior Center Web Site /,¢,,¢., c c!'ar!!laaser~ ~qi.us MEMORANDUM TO: FROM: DATE: Todd Gerhardt, City Manager Todd moffman, Park and Recreation Director February 13, 2004 SUB J: Consider Approval of Farmer's Market Proposal in City Center Park In response to direction from the City Council, the following amendments (shown in bold) have been made to the conditions of approval for a Chanhassen Farmer's Market: 1. All vendors shall be restricted to the area depicted on the site map. 2. No vendor shall be allowed within the right-of-way of Market Boulevard. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents, or copies thereof, shall be posted in a conspicuous location at each booth. 4. Products shall be limited to produce and other food products, flowers, and outdoor plant materials. 5. A member of the farmer's market board shall be on the premises during weekly set-up, operation, and take-down of the market. 6. The Market shall provide its own barricades to block off both the east and north access to the vending area parking lot. 7. The Market shall provide its own trash containers and pick up. 8. Access to the Library shall be maintained at all times. o The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and sell various items pertinent to their operations. 10. The Farmer's Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the right to close the Market for any reason, ~4h-oae- v,~c~,smol4e~ at any time. The City of Chanhassen · A growing community w, ith clean lakes, quality schools a charming do;s, ntown thriving businesses, winding trails and beautiful parks A grea! place to live work a~d play Todd Gerhardt, City Manager February 13, 2004 Page 2 of 2 12. The Farmer's Market Board shall obtain a $1,000,000 Comprehensive General Liability insurance policy naming the City of Chanhassen as an additional insured. 13. The Farmer's Market shall utilize portable restrooms already on-site in City Center Park. 14. The Farmer's Market shall pay a $25.00 weekly fee to the City, payable in two installments; $200 payable prior to the first market day, and the remaining balance due at the conclusion of the market season. RECOMMENDED ACTION It is recommended that the City Council approve the Farmer's Market Proposal for City Center Park with the conditions listed. Approval of this proposal requires a simple majority vote of those members present. ATTACHMENTS 1. City Council Report Dated February 2, 2004 2. Park and Recreation Commission Summary Minutes dated January 27, 2004 C~ Mr. Jim Bledsaw Mr. Dave Boorsma CITYOF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fa:<: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Puhlic Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www. ci.chanhassen.rnn.us MEMORANDUM TO: FROM: Todd Gerhardt, City Manager Todd Hoffman, Park and Recreation Director DATE: February 2, 2004 SUB J: Proposal for Chanhassen Farmers Market On Tuesday, January 27, the Park and Recreation Commission reviewed a proposal to hold a Chanhassen Farmers Market in the new City Center Park. Mr. Jim Bledsaw and Mr. Dave Boorsma, representing the Chanhassen Chamber's Farmers Market Committee, were present at the meeting. Both Mr. Bledsaw and Mr. Boorsma made brief introductory comments prior to staff presenting our finding regarding their proposal. A copy of the committee's proposal, a staff report and other correspondence are attached. I have contacted representatives of the Chanhassen Library and they are fully supportive of the proposal. I will forward the minutes from the January Park and Recreation Conmfission meeting when they become available. RECOMMENDATION The Park and Recreation Commission, by a unanimous vote, recommends that the City Council approve the Farmers Market proposal with the following conditions: 1. All vendors shall be restricted tothe area depicted on the site map. 2. No vendor shall be allowed to be within the right-of-way of Market Boulevard. 3. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents, or copies thereof, shall be posted in a conspicuous location at each booth. 4. Products shall be limited to produce and other food products, flowers and outdoor plant materials. 5. A member of the farmers market board shall be on the premises during weekly set-up, operation, and take-down of the market. 6. The market shall provide its own barricades to block off both the east and north access to the vending area parking lot. 7. The market shall provide its own trash containers and pick up. 8. Access to the Library shall be maintained at all times. 9. The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and sell various items pertinent to their operations. 10. The Farmers Market Board shall submit an annual report to the City Council at the ~lose of each season. , · 11. The City retains the right to close the market for any reason with one weeks notice. g:\park\th'ffarmersmarketccreport The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A gear place to live, work, and play. CITYOF CHAN SEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 F~: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.t300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www. ci.chanhassen.mn.us MEMORANDUM TO: Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Director DATE: January 20, 2004 SUBJECT: Chanhassen Farmers Market Proposal Attached please find a proposal for a Chanhassen Farmers Market. This proposal has been forwarded by Mr. Jim Bledsaw representing the Farmers Market Committee and the Chanhassen Chamber of Commerce. A site map depicting the proposed location for the market is also attached. The Farmers Market Committee has been meeting throughout the fall and winter. I have attended two of their meetings, The whole idea behind City Center Park was to bring the Community together in the downtown. If successful, the farmers market likety will become the signature event for this space. Farmers markets appeal tO: a wide spectrum of people in a vadet~ii0f~.:~ays~ Located just off our main 'street~.the market would be visu~i~:!~h~iiig:ii~The at~osphere,~§iteS; pie~ah~'~6mhs and sounds of an ~:°hdeffUl ai'~'6i~i'°i~' ~6 e~da~:life. People get to ~!j~g~:ag~t~::In::,t,~e~e types ~fjsettmgs and the ~ommonahty of a weekly evblit ;ii~t::ih~;_a0~iii~6~fi W0Uld bUiid:e$~unitY'c°miectedness. The Community DeTe a review of this' no issues with the that, "No vendor be allowed Sheriff's office is also omments when available. I have opening One remodeling of the parking lot j May or June. will be the ongoing Construction will haV~ C~n{rOl sometime in The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A grot place to live, work, and play. Park and Recreation Commission January 20, 2004 Page 2 RECOMMENDATION It is recommended that the Park and Recreation Commission recommend the City Council approve the Chanhassen Farmers Market proposal for City Center Park with the following conditions. 1. All vendors shall be restricted to the area depicted on the site map. 2. No vendor shall be allowed to be within the fight-of-way of Market Boulevard. 3. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents or copies thereof shall be posted in a conspicuous location at each booth. 4. Products shall be limited to produce and other food products, flowers and outdoor plant materials. 5. A member of the farmer's market board shall be on the premises during weekly set-up, operation, and take-down of the market. 6. The Market shall provide its own barricades to block off both the east and north access to the vending area parking lot. 7. The Market shall provide its own trash containers and pick up. 8. Access to the Library shall be maintained at all times. 9. The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and sell various items pertinent to their operations. 10. The Farmers Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the fight to close the Market for any reason with one weeks notice. ATTACHMENTS 1. Proposal 2. Site Map 3. Memo from Matt Saam 4. Copy of letter addressed to Melissa Brechon C~ Mr. Jim Bledsaw, Committee Chair Melissa Brechon, Carver County Library Director Todd Gerhardt, City Manager Kate Aanenson, Community DevelOpment Director Matt Saam, Asst. City Engineer Sergeant Jim Olson Dale Gregory, Park Superintendent Proposal to Chanhassen Parks Commission Chanhassen Farmers Market Permission is requested of the City of Chanhassen and the Chanhassen Parks Commission to use the Chanhassen City Center Park for a Saturday Farmers Market, to be offered each Saturday, from the first Saturday in May, until the last Saturday in October. The time of the Farmers Market will be O:O0 a.m. 'tol:~. O0rp.m., each Saturday.. The goal of the Chanhassen Farmers Market is to enhance the Chanhassen area with an excellent farmer's market, offering produce which is locally grown. The farmer's market will be a gathering place for area residents. Our goal is twenty vendors, with the first year likely to be less than that number, at least at the beginning of the season. Each vendor will support the Chanhassen Farmer's Market with membership dues, and an annual or daily fee. Each vendor will provide their own liability insurance and will be required to comply with all applicable roles and codes regarding weights and measures, labeling requirements, or any other regulations which might apply. A member of the Farmer's Market board will be present each morning to insure compliance. The Chanhass6n Farmer's Market is being encouraged by the Chanhassen Chamber of Commerce. A committee of the Chamber has met for months planning this project. The farmer's market will be incorporated as a not-for-profit-corporation. The board of directors of the farmer's market will promote the market, collect the fees, and insure compliance with farmer's market rules and guidelines, to be developed by the board, especially health regulations. The parking lot just north of the park, on Market Blvd., would be closed for vendors. Vendors would either sell from booths in the landscaped area, or from the back of their vehicles on the south edge of the parking lot. Citizens of the area will benefit by having access to locally grown, farm-fresh produce and the opportunity to interact with the farmer who grows the produce. Farmers markets help to promote good nutrition, wholesome eating habits, and better food preparation. The Chanhassen Farmer's Market will help small farm families in the area, providing direct access to supplement farm income. The farmer's market will be a great benefit to residents. Over time, it will also serve to boost the Chanhassen economy, by increasing buyer traffic downtown. The target date for our opening is May 8, 2004. Thank you for your kind consideration of this request. RECEIVED O~l~' OF CHANHASSEN CITYOF CHANHASSEN 7700 Markel Boulevard PO Box 147 Chanhassen, MN 55317 Adminislration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952,227,1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www. ci.chanhassen.mn.us MEMORANDUM TO: Todd Hoffman, Parks Director FROM: Matt Saam, Acting City Engineer/Public Works Dir./t~/~,~ DATE: January 15, 2004 SUB J: Revie~v of Farmers Market at City Center Park The engineering department has completed its plan review of the above- referenced project. The following items and/or plan changes are recommended prior to approval: No vendor will be allowed to be within the public right-of-way for Market Blvd. g:xeng~natt\memos\farmers review.doc The City of Chanhassen * A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. CITYOF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.11t0 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.t310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www. cLchanhassen.mn.us January 12, 2004 Ms. Melissa Brechon Carver County Library Director 3 City Hall Plaza Chaska, MN 55318 Dear Melissa: Enclosed is the proposal we discussed for a ChanhasSen Farmers Market submitted by Mr. Jim Bledsaw and the farmer's market committee. Please review the proposal including the site map and submit any comments you may have to me by Friday, January 23rd. On a separate note I would like to congratulate you the new Chanhassen Library! I spent some time in reading just the other night. When my children we go , said that the fireplace room read! What : on the opening of room uested that ~ go to Sincerely, Todd Hoffman Park and ~ TH:nvh c: Chad The City ol Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding lrails, and beautiM parks. A gmat place to live, work, aM play. Park and Rec Summary - January 27, 2004 APPROVAL OF MINUTES: Spizale moved, Robinson seconded to approve the Minutes of the Park and Recreation Commission meeting dated December 16, 2003 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. CHANHASSEN FARMERS MARKET PROPOSAL. Todd Hoffman introduced Jim Bledsaw and David Boorsma from the Farmers Market Committee. Jim Bledsaw corrected the times proposed to 9:00 a.m. to 1:00 p.m. and showed a layout for the booths at City Center Park. David Boorsma talked about his background and work on similar committees in other cities. Commissioner Spizale asked for clarification on the booth set-up. Commissioner O'Shea asked how vendors were recruited. Commissioner Robinson asked how the board will balance the types of vendors. Commissioner Atkins asked how the farmers market would deal with local farmers such as the Klingelhutz and Dimler's who have corn huts in town. She also asked what kind of items could be sold. Todd Hoffman stated staff had included condition number 4 which states that products shall be limited to produce and other food products, flowers and outdoor plant materials. No flea market or art sale items would be allowed, except perhaps on special occasions. He then presented the staff report. Commissioner Atkins asked who would make up the Farmers Market Board. Commissioner Robinson asked how the board was going to handle advertising and promotion. Commissioner O'Shea asked for clarification on parking. Chairman Stolar asked if there was adequate power, adequate parking available, if this would put a drain on city resources, and if vendors would need bonding along with liability insurance. He suggested that the farmers market be incorporated into the 4th of July celebration. O'Shea moved, Kelly seconded that the Park and Recreation Commission recommend that the City Council approve the Chanhassen Farmers Market proposal for City Center Park with the following conditions: 1. All vendors shall be restricted to the area depicted on the site map. 2. No vendor shall be allowed within that right-of-way of Market Boulevard. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents or copies thereof shall be posted in a conspicuous location at each booth. Products shall be limited to just produce and other food products, flowers and outdoor plant materials. o A member of the farmers market board shall be on the premises during the weekly set-up, operation and take down of the market. o The market shall provide it's own barricades to block off both the east and north access to the vending area parking lot. 2 Park and Rec Summary - January 27, 2004 7. The market shall provide it's own trash containers and pick up. 8. Access to the library shall be maintained at all times. The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and sell various items pertinent to their operations. 10. The Farmers Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the right to close the market for any reason with one weeks notice. All voted in favor and the motion carried unanimously with a vote of 6 to 0. APPOINT 2004 PLAYGROUND SELECTION COMMITTEE. Todd Hoffman presented the staff report on this item asking the commission to select a committee to review playground structure replacements at Lake Ann Park and Meadow Green Park and a new structure at Bandimere Park for the 2 to 5 age group. He outlined the review process for selecting a manufacturer and equipment. Chairman Stolar asked for volunteers, excluding himself due to a conflict of interest. Tom Kelly, Jack Spizale and Amy O'Shea volunteered to be on the committee, along with Jim Manders, a former Park and Recreation Commissioner who was asked by staff to be on the committee. Commissioner O'Shea asked if staff will look for neighborhood input. Chairman Stolar suggested asking a volunteer from the homeowners association near Meadow Green Park to be on the selection committee. REVIEW 2004 LAKE ANN BEACH LIFEGUARD CONTRACT~ MINNETONKA COMMUNITY EDUCATION AND SERVICES. Jerry Ruegemer provided background information on this contract and pointed out that the 2004 contract price remained the same as 2003. Chairman Stolar asked that staff provide information on the number of lifeguards and actual hours worked during the 2004 season when this item comes back for review next year. Spizale moved, Atkins seconded that the Park and Rec Commission recommend the City Council approve the 2004 Lifeguard Contract for Lake Ann Beach for services provided by Minnetonka Community Education and Services in the amount of $27,555. All voted in favor and the motion carried unanimously with a vote of 6 to 0. COMMUNITY CENTER UPDATE REPORT. Todd Hoffman provided background information on past efforts to build a community center in the city. He then informed the commission of two big news items. One being 3