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4. 2005 MUSA Area ImprovmentsCITYOF CHANHASSEN 7700 Market Boulevard PO Box 147 Ohanhassen. MN 55317 Administration Phone: 952.2271100 Fax: 952 2271110 Building Inspections Pl~one: 9522271180 Fax: 952.2271190 Engineering Phone: 952227 1160 Fax: 952 2271170 Finance Phone: 952.2271140 Fax: 952 2271110 Park & Recreation Phone: 952 2271120 Fax: 9522271110 Recreation Center 2310 Coulter Bouleva[d Phone: 9522271400 Fax: 952227.1404 Planning & Natural Resources Phone: 952.2271130 Fax: 9522271110 Public Works 1591 Park Road Phone: 952 2271300 Fax 952 2271310 Senior Center P~<:ne: 952 2271125 Fax: 952 227 1110 Web Site www ci chani assert mr1 us MEMORANDUM TO: Paul Oehme, City Engineer/Dir. of Public Works FROM: Matt Saam, Assistant City Engineer DATE: February 18, 2004 SUBJ' Authorize Preparation of Feasibility Study; Approve Consultant Work Order for 2005 MUSA Area Improvements Project No. 04-05 REQUESTED ACTION (Simple Majority Vote Required) The City Council is requested to attthorize the preparation of a feasibility study for street and utility improvements within the 2005 MUSA and to approve a consultant work order with Kimley-Hon~ & Associates in the amount of $43,300.O0. BACKGROUND On December 8, 2003, the City Council approved the final AUAR and mitigation plan for the 2005 MUSA. DISCUSSION As recommended in the previously approved AUAR for the 2005 MUSA, staff is proposing to move for~vard with the preparation of a feasibility study for the area. While the City could wait for a developer to petition for the improvements, staff believes it is in the City's best interest to be proactive and initiate the feasibility study. This will allow us to get a handle on costs, financing/assessment options, and the improvements that are necessary prior to development of the area in 2005. The City of Chanhassen ,, A growing community with clean lakes quality schools a charming ,Iowntc, v,xl thr~'vir~g bus nesses ',,~,,n'd,uO ~r~i s auJ b{au, di Jl [)arks ,~a :," ", ii,,,-, ,:,rk an] [,'ay Paul Oehme February 18, 2004 Page 2 2005 MUSA Map The feasibility study will look at: The extension of trunk sanitary sewer and watermain improvements. · Improvements to the existing road system surrounding the area. · The construction of an east/west collector road through the site. · Associated drainage/storm sewer improvements. · Provide estimated project costs for all improvements. · Provide aproject schedule. · Evaluate alternatives to minimize cost related to the proposed improvements. · Financing/assessment options for the proposed improvements. Staff solicited proposals from two of the engineering firn~s in the City's pool. The following table lists the proposals that were received from the two firms: Engineering Firm Kimley-Hom proposal Cost $43,300 Bolton & Menk $91,524 Paul Oehme February 18, 2004 Page 3 It is staffs opinion that the low cost from Kimley-Horn can be attributed to their previous experience with the AUAR and TH 212 projects. Kimley-Horn's proposal includes a number of meetings with staff and residents through the completion of the feasibility study. Staff anticipates a few neighborhood meetings with residents as the feasibility study is being completed. The cost of the feasibility study will be included as part of the overall project cost. The City's portion of the cost will come from a combination of MSA and sewer/water utility funds. jms Attachment: Kimley-Horn Proposal C: Kate Aanenson, Community Development Director Jon Horn, Kimley-Horn Marcus Thomas, Bolton & Menk g:\eng\public\04-05\authorize feasibility.doc ~lll~_~ Kimley-Horn and Associates, Inc. February 3, 2004 · Suite 345N 2550 Universi~ Avenue West St. Paul, Minnesota 55114 Mr. Matt Saam, P.E. Assistant City Engineer City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Re: Proposal for Feasibility Study Preparation 2005 MUSA Area Expansion City Project No. 04-05 Dear Mr. Saam: Thank you for the opportunity to submit this proposal for consulting engineering services related to the preparation of a feasibility report for roadway improvements and the extension of trunk sanitary sewer, water main, and storm sewer utilities for the 2005 MUSA expansion area of Chanhassen. This proposal has been prepared to address the items requested in your January 13, 2004 request for proposals. The 2005 MUSA expansion area is generally bordered by the following roadways: · Lyman Boulevard (CSAH 18) on the north · Audubon Road (CSAH 15) on the west · Pioneer Trail (CSAH 14) on the south · Future Powers Boulevard (CSAH 17) on the east The proposed Mn/DOT TH 212 project runs through the southeastern portion of the 2005 MUSA expansion area. Kimley-Horn is very familiar with the project area and the proposed improvements through our other work for the City, and we are well suited to provide the services required for this project. Our Project Understanding, Scope of Work, Estimated Costs, and Schedule are detailed below. · TEL 651 6,45 4197 FAX 651 645 5116 Kimley-Horn and Associates, inc. Mr. Matt Saam, P.E. February, 3, 2004 Page 2 of 7 PROJECT UNDERSTANDING Based upon information included in your request for proposals, and our knowledge of the Chanhassen 2005 AUAR and the Mn/DOT TH 212 project, we understand that this project includes a feasibility study analysis for the follmving improvements: Water Main Assess the feasibility of extending trunk water main into the 2005 MUSA area. Trunk water main facilities currently proposed for the area include the following: · 16" water main, a PRV and related improvements along future Powers Boulevard betwveen Lyman Boulevard and Pioneer Trail. · 16" water main and related improvements along Lyman Boulevard between Audubon Road and Powers Boulevard. This may also include a water main extension along Lyman Boulevard west of Audubon Road. · 16" water main and related improvements along Lyman Boulevard between Powers Boulevard and TH 101. · 12" water main and related improvements along Pioneer Trail between Audubon Road and future Powers Boulevard. · 12" water main, a PRV and related improvements along Audubon Road between Lyman Boulevard and Pioneer Trail. Sanitary Sewer Assess the feasibility of extending trunk sanitary sewer into the 2005 MUSA area. Trunk sanitary sewer facilities are currently proposed to include the following: · Extension of a trunk sanitary sewer to meet future development needs within Subdistrict BC-3 of the Upper Bluff Creek Sewer District as identified within the City's 1998 Comprehensive Sewer Policy Plan. · Extension of two trunk sanitary sewers to meet future development needs within Subdistrict BC-2 of the Upper Bluff Creek Sewer District as identified within the City's 1998 Comprehensive Sewer Policy Plan. · Extension of a trunk sanitary sewer and a lift station to meet future development needs within Subdistrict LB-1 of the Lower Bluff Kimley-Horn and Associates, Inc. Mr. Matt Saam, P.E. February 3, 2004 Page 3 of 7 Creek Sewer District as identified within the City's 1998 Comprehensive Sewer Policy Plan. Possible relocation of existing Lift Station #24. Storm Sewer Expand on information within the City's 1994 Surface Water Management Plan (SWMP) to develop recommended storm sewer and ponding improvements for the project area. The project area is included within the Bluff Creek and Lake Susan Storm Drainage Districts. The following tasks need to be performed as a part of this analysis. · Develop schematic plans for proposed storm water improvements to collect, store and treat runoff from the project area. These plans must be developed considering the recently adopted National Pollutant Discharge Elimination System (NPDES) Phase II requirements for storm water management. · Coordinate proposed storm drainage improvements with storm drainage facilities being constructed as a part of the TH 212 improvements. Roadway hnprovements Assess the feasibility of constructing the following roadway improvements: · Construction of the East-West Collector roadway between Audubon Road and Powers Boulevard. The total length of this roadway segment is approximately 6,000 feet. This will include the installation of a traffic signal at the Audubon Road intersection. · Construction of the North Connector roadway between the East- West Collector roadway and Lyman Boulevard. The total length of this roadway segment is approximately 1,400 feet. · Construction of the South Connector roadway between the East- West Collector roadway and Pioneer Trail. The total length of this roadway segment is approximately 1,800 feet. · Construction of the School Area Road in the southeast comer of the Lyman Boulevard and Audubon Road intersection. The total length of this roadway segment is approximately 2,800 feet. · Construction of two cul-de-sac roadways in the southeast portion of the study area. The total length of these roadway segments is Kimley. Horn and Associates, Inc. Mr. Matt Saam, P.E. February 3, 2004 Page 4 of 7 approximately 600 feet. These improvements also include fight- turn and left-turn lane improvements along Powers Boulevard. Construction of dual westbound left-turn lanes on Lyman Boulevard at Audubon Road and two southbound through lanes on Audubon Road south of the intersection. This would include traffic signal modifications at the intersection. · Improvements to Lyman Boulevard including right-turn and left- turn lanes at Audubon Road and the North Connector roadway. · Improvements to Audubon Road including right-turn and left-turn lanes at the Lakeview Drive and East-West Collector roadway intersections. · Improvements to Pioneer Trail including right-turn and left-turn lanes at the South Connector roadway and Bluff Creek Drive. · Construction of fight-turn and left-turn lanes on BluffCreek Drive at the Pioneer Trail intersection. · Reconstruction of Lyman Boulevard between Powers Boulevard and TH 101. Some of the roadxvay improvements identified above have been included as a part of the scope of Mn/DOT's TH 212 project. The feasibility report would establish a financing plan and estimated assessments for those improvements that are included as a part of the TH 212 project. The feasibility study analysis will accomplish the following objectives: A. Verify the scope of the improvements detailed above and consider/investigate any alternatives. B. Determine estimated fight-of-way/easement requirements. C. Determine estimated construction, right-of-way/easement and engineerin~administrative costs. D. Determine a proposed financing plan for the proposed improvements, including the investigation of assessment options. E. Prepare a preliminary assessment roll for the proposed improvements. F. Prepare a schedule for the implementation of the proposed improvements. SCOPE OF WORK The following is a detailed summary of the services included as a part of our Scope of Work. Kimley-Horn and Associates, Inc. Mr. Matt Saam, P.E. February 3, 2004 Page 5 of 7 Feasibility Study Analysis Kimley-Hom will complete the following services as a part of the feasibility study phase of the project. mo Conduct a kick-off meeting with City staff to review the scope of the project. It may also be beneficial for Carver County to attend this meeting. Gather existing base mapping (electronic AutoCAD files) and as-built information for the project area. We have assumed that this information will be provided by the City. We will also conduct a field review of the project area to confirm the information in the base mapping and as-builts and to identify any special project issues/concerns. After gathering the existing conditions information and conducting the kick-off meeting, we will investigate the proposed improvements and prepare a draft feasibility report. The feasibility report will be prepared based upon the following outline: Proposed Improvements Roadway Sanitary Sewer Water Main Storm Drainage · Right-of-Way/Easement Requirements · Estimated Costs · Proposed Financing Plan · Proposed Assessments (with Preliminary Assessment Roll) · Proposed Schedule · Summary and Recommendations The feasibility report will include exhibits illustrating the proposed improvements. We have assumed that the City will provide the property information needed to prepare the preliminary assessment roll. D. The draft feasibility report will be submitted to City staff for Kimley-Horn and Associates, Inc. Mr. Matt Saam, P.E. February 3, 2004 Page 6 of 7 review and comment. We have assumed that we will attend one meeting with City staff to review the draft of the feasibility report. After receiving comments and input from City staff, we will make revisions to the draft report and complete the final feasibility report. We have assumed that we will attend one meeting with City staff to review the final feasibility report. F. We have assumed that we will attend up to three (3) City Council meetings as follows: · One City Council work session to present the draft report. · One City Council meeting to present the final report. · One City Council meeting for a public hearing. We have assumed that we will prepare background information for and attend up to a total often (10) property owner, agency, and/or public involvement meetings. Our Scope of Work does not include any of the following services: · Traffic engineering analysis or modeling. We have assumed that we will use the traffic information included within the AUAR. · Field surveying or aerial mapping. We have assumed that the City will provide adequate electronic base mapping for the preparation of the feasibility report graphics · Soil borings/geotechnical analysis. We have assumed that roadway pavement sections will be developed considering the City's current standards. · Wetland delineation services. We have assumed that we will rely upon the wetland information included as a part of the AUAR. · Storm drainage modeling. We have assumed that we will rely upon the modeling information included as a part of the SWMP. · Investigation of the extension of private utilities (gas, telephone, electric, etc.) into the project area. ESTIMATED COSTS Kimley-Hom proposes to perform all services for the project on an hourly (cost plus) basis using the attached hourly rate schedule for 2004. The following is a summary of our estimated costs for the project. Kimley-Horn and Associates, Inc. Mr. Matt Saam, P.E. February 3, 2004 Page 7 of 7 Work Task Estimated Fee mo B. C. D. E. F. G. Kick-off Meeting Gather Existing Conditions Information Prepare Draft Feasibility Report Review Meeting Prepare Final Feasibility Report City Council Meetings Property Owner/Public Involvement Meetings Subtotal Reimbursable Expenses (5.5% of Labor Fee) Total Estimated Cost $ 1,000 $ 2,000 $ 22,000 $ 1,000 $ 3,000 $ 2,000 $ 10,000 $ 41,000 $ 2,300 $ 43,300 Our total estimated cost for the Scope of Work included as a part of this proposal is, therefore, $43,300 including all labor and reimbursable expenses. SCHEDULE Work will be completed based upon a schedule agreed upon with the City of Chanhassen. A possible schedule for the project is as follows: Begin Work Kick-off Meeting Draft Feasibility Report Complete City Council Work Session to Review Draft Report Final Feasibility Report Complete City Council Receives Final Feasibility Report Public Hearing March 1, 2004 Week of March 1 - 5, 2004 April 30, 2OO4 May 10, 2004 May 14, 2004 May 24,2004 June 14,2004 Thank you again for the opportunity to submit this proposal. Please let me know if you have any questions or you need any additional information. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Attachment: 2004 Chanhassen Rate Schedule SCHEDULE A City of Chanhassen Kimley-Horn and Associates, Inc. Schedule of Rates Effective January 1, 2004 - December 31, 2004 Classification Rate Administrative Assistant CADD Technician Clerical Client Manager Drafter Field Technician Graduate Eng./Planner 1 Graduate Eng./Planner II Principal Project Engineer/Planner Project Manager Senior Administrative Assistant Senior CADD Technician Senior Designer Senior Field Technician Senior Project Manager $ 67.50 $ 67.50 $ 52.50 $160.00 $ 47.50 $ 82.50 $ 8O.OO $ 90.00 $182.50 $ 95.00 $115.00 $ 85.00 $ 77.50 $100.00 $110.00 $130.00 Reimbursable expenses (copy/printing charges, plotting, mileage, delivery charges, faxes, etc.) will be charged as an office expense at 5.5% of the labor fee. Any subconsultant charges will be excluded from the office expense and will be passed directly to the City with no Kimley-Horn markup. Additional rates may be negotiated at a later date for classifications or services not included above.