E-4 2013 Sanitary Sewer Rehabilitation: Award Construction ContractclTt' of
CNANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
MEMORANDUM
TO:
FROM:
DATE:
SUBJ-
Paul Oehme, Director of Public Works /City Engineerl.
Stephanie Bartels, Project Engineers -- 'j
October 28, 2013
O
0.
E-4
2013 Sanitary Sewer Rehabilitation (I /1) Project No. 13 -03: Award
Construction Contract
PROPOSED MOTION
"The City Council awards a construction contract for the 2013 Sanitary Sewer
Rehabilitation (1/I) Project No. 13 -03 to Visu- Sewer, Inc. in the amount of
$62,747.50."
City Council approval requires a simple majority vote of the City Council
present.
The Metropolitan Council monitors the flow of sanitary sewer from each city to
determine the amount of Infiltration and Inflow (I /I) to their treatment plant. If a city
exceeds the allowance set by the Metropolitan Council, the City is surcharged a fee
based on the amount flow above the allowed amount.
The City of Chanhassen has chosen to participate in the Metropolitan Council's
Planning & Ongoing I/I Reduction Program. The program's aim is to encourage communities to
Natural Resources rehabilitate their sanitary sewer systems and reduce I/I on a local level. Through this
Phone: 211
Fax 92.227.1110 program, the City may forgo the surcharge fee so long as they are investing the funds
in 1/I prevention in the sanitary sewer system.
Public Works
7901 Park Place
The 2013 Sanitary Sewer (I /I) Rehabilitation Project will help prevent I/I from
Phone: 952.227.1300
entering the sanitary sewer system. The project consists of grouting leaking pipe
Fax: 952.227.1310
joints and spot repairing damaged pipe with liner and cured -in -place pipe systems.
One pipe section that has settled several inches will be replaced.
Senior Center
952.227.1125
The areas being addressed are Melody Hills, Greenwood Shores, Indian Hills and
Fax: 952.2271110
Sandy Hook; the same areas that are part of the 2013 Street Project. Staff feels that
Web Site
this area is a large contributor of I/I to the sanitary sewer system.
www.ci.chanhassen.mn.us
Chanhassen is a Community for Life - Providing for Today and Planning forTomorrow
Paul Oehme
2013 Sanitary Sewer Rehabilitation (1 /I) Project
October 28, 2013
Page 2
On October 14, 2013, quotes were received and opened. The quotes are shown below:
Bidder
Base Bid
Visu- Sewer, Inc.
$62,747.50*
Infratech
$73,965.40
*Notes recommended item to be awarded
The low bidder for this project was Visu- Sewer, Inc. This contractor has completed work in
Chanhassen in the past and their work was acceptable.
The work will be completed by May 23, 2014.
A portion of this project will be funded with a matching grant of $21,204.38 we received from the
Metropolitan Council of Governments.
The remaining $41,543.12 for this project has been budgeted for in the 2013 CIP, Project #SS -012
Inflow and Infiltration Abatement, and will be paid for by the Sewer Utility fund. The amount
budgeted for 2013 is $75,000.
Originally, the 2013 Street Improvement Project was expected to use funds from #SS -012 Inflow
and Infiltration Abatement, but the 2013 Street Improvement Project expenses were covered by the
#SS -014 Sanitary Sewer Replacement and a Metropolitan Council Grant of $19,012.50. Therefore,
the entire $75,000 is available for the 2013 Sanitary Sewer Rehabilitation (I /I) Project.
Attachments: 1. 2013 Sanitary Sewer Rehabilitation Project Location Maps
2. CIP Page SS -12
3. Resolution
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Capital Improvement Program 2013 tart, 2017
City of Chanhassen, MN
Project# SS-012
Project Name Inflow and Infiltration Abatement
Account #1 701 -70s 4751
Account 02
Account #3
Account #4
Department Sanitary Sewer Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
category Utilities
Priority n/a
Total Project Cost: $1,050,000
annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of
of groundwater and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration
-rt. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees.
r staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
tment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
City for sewage disposal and increasing the load on the CiWs lift stations.
Prior
Expenditures
2013
2014
2015
2016
2017
Total
675,000
Maintenance
75,000
75,000
75,000
75,000
75,000
375,000
Total
Total 75,000
75,000
75,000
75,000
75,000
375,000
Prior
Funding Sources
2013
2014
2015
2016
2017
Total
675,000
Sewer Utility Fund
75,000
75,000
75,000
75,000
75,000
375,000
Total
Total 75,000
75,000
75,000
75,000
75,000
375,000
Budget Impact/other
fhe efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help
or those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
ME
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: October 28, 2013 RESOLUTION NO: 2013-
MOTION BY:
SECONDED BY:
A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT
FOR THE 2013 SANITARY SEWER REHABILITATION (I/I)
PROJECT NO. 13-03
WHEREAS, pursuant to an advertisement for bids for the 2013 Sanitary Sewer Rehabilitation
(1/I) Project, quotes were received and opened. The quotes are as follows:
Bidder Total Bid
1. Visu- Sewer, Inc.
2. Infratech
$62,747.50
$73,965.40
AND WHEREAS, Visu- Sewer, Inc. is the lowest responsible bidder with a total quote
awarded of $62,747.50.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with Visu-
Sewer, Inc. in the name of the City of Chanhassen for the 2013 Sanitary Sewer Rehabilitation
(UI) Project No. 13 -03 according to the plans and specifications therefore approved by the City
Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 28th day of October, 2013.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT