10a. 1990 Comm Block Grant , iv
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CITYOF
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CHANHASSEN
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
I (612) 937-1900 • FAX (612) 937-5739
IMEMORANDUM
ITO: Don Ashworth, City Manager
FROM: Paul Krauss, Planning Director
IIDATE: March 8, 1990
SUBJ: Community Block Grant Fund Allocation for Year XVI
IAttached is a packet from Hennepin County regarding Year XVI CDBG
Program Development process. The process for funding allocation is
consistent with what has been done in previous years. Chanhassen
II has been allocated $33, 664.00 which is marginally higher than the
$33,488. 00 allocated last year. In past years, the City Council
has discussed potentially fundable programs prior to holding the
1 required public hearing resulting in a resolution directing how
funds should be expended.
Year XV funds were allocated as follows:
11 - Handicap accessibility for Lake Susan Park 7 0
Y $ ,5 0
- Low moderate income homeowner improvement
II fund program administered by Hennepin Co. $19,053
- South Shore Senior Center/operations/programs $ 6,935
II Improvements for the Lake Susan Park are scheduled for construction
this summer. Funding for South Shore Senior Center operations has
been expended. Staff is in the process of contacting Hennepin
County for an update on the home renovation program but it appears
from recent statements that none of the funds have been expended as
of yet. In addition, the city has an outstanding $7,500 grant from
Year IV funding allocation that is being used at the present time
IIto support the on-going senior citizen needs study program.
^Staff has received a request ' for funding from the South Shore
I Senior Center for $7,212.00 which constitutes a 4% increase over
last year's allocation to adjust for inflation. Staff generally
supports continued funding of South Shore Senior Center since they
I appear to provide valuable services to our community. We do
however, have two cautionary notes. The first is that the Senior
Citizen Needs Study, when completed in the summer of 1990, may well
indicate other areas where funding allocations for senior services
IImay be more appropriately placed. At this point in time, there are
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Don Ashworth
March 8, 1990
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no such recommendations from the study, we simply want to make the
Council aware that this could happen. We were also somewhat
concerned that the South Shore Senior Center does not appear to be
able to provide statistics regarding utilization of the facility by
' Chanhassen residents. We have no doubt that it is being utilized
by our citizens, we simply do not know to what extent.
As in previous years, the potentially fundable items are limited.
These are outlined in the attached documentation from Hennepin
County but generally fall into the following categories:
1. Support of low to moderate income housing programs.
2. Neighborhood revitalization.
3. Public facilities and improvements.
1 4. Economic development resulting in the creation or
retention of long term employment for low and moderate
income individuals.
5. Provision of public services for low and moderate income
1 persons.
6. Removal of architectural barriers to handicap access.
In addition, each project funded must require a minimum allocation
of $7,500.
Staff is seeking City Council direction and input as to which
' projects you would like us to consider funding with Year XVI funds.
As is often the case with these matters, we are on a relatively
quick time line prior to holding a public hearing to allocate the
funds.
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iiV SENIOR COMMUNITY SERVICES
1600 South 2nd Street, Hopkins, Minnesota 55343 933-9311 1
March 1, 1990 1
BOARD of DIRECTORS
Mayor Don Camile and City Council Members
Connie McCullough
Preside nt CITY OF CHANHASSEN I
President
690 Coulter Drive (P.O. Box 147)
Tom Ticen
Chanhassen, MN. 55317
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1st Vice President
Alison Fuhr Dear Mayor and Council Members:
2nd Vice President
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Walter Levesque Senior Community Services is requesting 7 212 for
Secretary y q g '
the 1990-91 fiscal year from the City of Chanhassen to
John Blaser support the Southshore Senior Center. This amount
Treasurer
reflects a 4% adjustment for inflation. The City
Merlyn"Doc" Meier provided $ 6,935 for the past year through its share of I
Past President County-wide Community Development Block Grant (CDBG
Leonard Kopp Year XV) funds. While we are aware that CDBG funds are
Member-at-Large decreasing this year, we hope that the City will be able
Bob Miller to fully fund our request.
Member-at-Large i
Toni Anderson In this time of tight budgets, we hope that you will
Karl Dansky continue to provide the resources necessary to support
Councilperson Robert DeGhetto I
Commissioner Tad Jude the Southshore Senior Center. If another city, or cities
John Nelson are not able to provide support at the level requested, an
Senator Gen Olson
Carla Pavone additional request may be made at a later time. I
Daralyn Peifer
Jean Rifley
Steve Rood If you have any questions, or if the City Council would
Ryan Schroeder like to have an informational presentation, please don't I
Linda Stokes hesitate to let me know. On behalf of the seniors, who
Benjamin F.Withhart are the real beneficiaries of your funds, many thanks for I
Executive Director
your on-going support.
0 Sinc-rely'5=2 • /./ /
I I art.', c/4/14i.
Be, amin F. Withhart JoAnn Kvern I
A United Way xecutive Director Center Director -----
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Supported Agency MAR 0 2 1993 I
CITY OF CHANHASSEN 1
----iljr. DATE: February 20, 1990
IITO: Urban Hennepin County Cooperating Units I
HENNEPIN FROM: Hennepin County Office of Planning & Development
' SUBJECT: YEAR XVI URBAN HENNEPIN COUNTY CDBG PROGRAM..."--1.-- DEVELOPMENT PROCESS AND 1990 COUNTYWIDE
DISCRETIONARY ACCOUNT APPLICATION PROCESS
IIYear XVI Program Development Process
I The following material is provided to guide the process for determining activi-
ties for funding with the 1990 Urban Hennepin County CDBG Program entitlement:
Ii. Statement of Objectives
2. Planning Allocation by Unit
3. Program Statement Development Schedule
4. Notice of Public Hearing sample
Is. Sample resolution approving local use of funds
6. Request for Funding form
II The 1990 entitlement amount is $2,578,000, which is 2.6 percent less than
received in 1989. In issuing the amount, HUD cautioned that the figure may
change somewhat because they do not yet know the exact amount of recaptured
II program funds that will finally be applied to the national' allocation. They do
not see the amount changing significantly and, because of time pressures,
advised that we proceed with the figures provided.
I The individual planning allocations are based on HUD population estimates for
1988.
1990 Countywide Discretionary Account Application Process
II
To provide the opportunity to request funding from the Countywide Discretionary
Account in conjunction with the use and in support of your planning allocation
II the two processes are being run coterminous in 1990. Accompanying this memo and
printed in a contrasting color are the following:
II 1. Discretionary Account application process schedule
2. Priorities for funding as established by the County Board
3. Request for Discretionary Account Funding form
I Please note that a local public hearing is not required for the application of
discretionary funds.
IFor 1990 the Countywide Discretionary Account contains $158,251.
The material for both processes is essentially the same as has been used in
previous years. Should there be any questions, however, contact your County CD
IIrepresentative.
Enclosures
IIR i::.C;Li VLL7
FEB 2 21990
Ci t e r CriANI-V oeN
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STATEMENT OF OBJECTIVES
YEAR XVI (1990) URBAN HENNEPIN COUNTY CDBG PROGRAM ,
Community Development Block Grant funds may be used to support a wide range of
housing and community development activities. The Statement of Objectives ,
provides a framework for use by Urban Hennepin County participants in develop-
ing local community development programs. Urban Hennepin County objectives
are supportive of the national CDBG objectives and are intended to illustrate
their application to the Urban Hennepin County CDBG program.
The national objectives of the CDBG program are: developing viable urban
communities by providing decent housing, a suitable living environment and
expanded economic opportunities principally for low and moderate income
persons; aiding in the prevention or elimination of slums or blight; and
meeting other community development needs having a particular urgency. ,
Each activity carried out with CDBG funds must, of course, be eligible under
program regulations (24 CFR 570) as well as fundable pursuant to a national
program objective.
The Urban Hennepin County CDBG program objectives establish the approval
criteria for activities under major areas of eligibility. I
ADMINISTRATION
The CDBG program requires that Urban Hennepin County maximize the benefit of
available funds consistent with the needs of low and moderate income persons
and participant communities. In like manner it is a program responsibility to
maximize program benefit and effectively administer program funds. 1
Contain program administrative costs through the use of program manage-
ment contracts for joint activities funded by several jurisdictions.
No more than three activities should be undertaken by any participating
community. Each activity should be budgeted with at least $7,500. In
cases where the planning allocation is less than $7,500 only one activity
should be programmed. When funds are committed jointly with other
participants to carry out a single activity these limits need not apply.
Facilitate cooperation among participants in the development and imple- 1
mentation of multi-community CDBG activities to address common concerns
and needs.
Support program activities which will generate program income to maintain
a level of program funding.
Maintain a process for citizen participation in the development, imple- r
mentation and evaluation of the Urban Hennepin County CDBG program.
Implement Urban Hennepin County CDBG assisted activites in compliance '
with the Urban Hennepin County Antidisplacement and Relocation Plan and
the Uniform Relocation Assistance and Real property Acquisition Policies
Act. I
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HOUSING
Urban Hennepin County has established goals which are approved of Housing and Urban Development for the construction of new housing and
the rehabilitation of existing housing for low and moderate by the Depart-
ment
households, income owner and
Facilitate the development of housing activities consistent with Urban
Hennepin County goals and priorities.
Encourage multi-community cooperation in housing development and rehab-
ilitation- ilitation programs.
Support the development of new owner/renter housing affordable to low and
moderate income households.
Support the rehabilitation of exist st ing rental units and single-family
' - Support the development of transitional housing facil'
who are homeless or at risk of becoming homeless, sties for persons
NEIGHBORHOOD REVITALIZATION
As an intergovernmental effort, Urban Hennepin County includes a broad range
11 of communities and neighborhoods, some of which, due to the age of their
structures, are in need of assistance for infrastructure rehabilitation/
installation.
' - Maintain and preserve viable neighborhoods and neighborhood commercial centers through concentrated community development activities.
' PUBLIC FACILITIES AND IMPROVEMENTS
The provision and improvement of public facilities represents a significant
cost to the community and the individual user (particularly those of low and
moderate income) .
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Improve a existing wand assist
in the
development of new
public this objec-
tive are those public and/or nonprofit pfacilitiesndesignedn for 1providin
shelter for persons with special needs.
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ECONOMIC DEVELOPMENT
Within the context of the Community Development Block Grant Program economic
development must relate to the creation or retention of long-term employment
opportunities for low and moderate income individuals. �"
Provide financial assistance to for-profit or non-profit business
operations which will provide or retain permanent em to
tunities for low and moderate income persons, at a ratio oftatpleast one
full-time job created or retained for each $10,000 of program funds used.
RESOLUTION NO.
RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XVI
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
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FUNDS AND AUTHORIZING ITS SUBMITTAL
WHEREAS, the City of
Joint Cooperation Agreement with Hennepin Count , through execution of a
Urban Hennepin County Community Development Block Grant cooperatin andnit in the
WHEREAS, the City of
has a proposal
for the use of Urban Hennepin un
Coty CDBG funds made availbleltoeit, follow-
ing a public hearing on 1990 to obtain the views of citizens
on local and Urban Hennepin County housing and community development needs and
the City's following proposed use of $
Hennepin County Community Development Block Grant and from the Year XVI Urban
related income. . in program
Proiects
Bu— dgps
(Total)
BE IT RESOLVED that the City Council of
approves the proposed use of Year XVI Urban Hennepin County Community Develop-
ment Block Grant funds and program related income and authorizes submittal of
the proposal to Hennepin County for review by the Urban Hennepin County
Citizens Advisory Committee and for inclusion in the Year XVI Urban Hennepin
County Community Development Block Grant Program Statement of Objectives and
Projected Use of Funds.
Date
Mayor
Attest:
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Clerk --
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IIREQUEST FOR FUNDING/YEAR XVI
URBAN HENNEPIN COUNTY CDBG PROGRAM
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' THIS SECTION WILL BE COMPLETED BY HENNEPIN COUNTY
National Objectives:
' Project Eligibility: /
Citation Hennepin County Date
' ER Status: /
Status Environmental Review Specialist Date
Project Number: /
Number Financial Manager Date
1 A. GENERAL INFORMATION
1. Community:
2. Project Name:
3. Contact Person:
B. PROJECT DATA
1. Year XVI Grant Request $
2. Is this request to fund an existing project? Yes No
' 3. Leveraged Funds: Amount $ Source
(To what extent does project leverage additional public or private
' funds/firm commitment?)
4. Location: Address Citywide
(Attach map.)
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5. Description: (Describe the project in as much detail as possible.
Provide a statement of anticipated results; what, if any alternative
funding sources have been considered for the project; and for a multi-
year project, describe the program accomplishments to date. )
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6. Implementation Schedule: (Identify the major project tasks to be
performed during implementation and their timing.)
Date
Task (Month/Year)
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7. Budget: (Specify total project budget by ma j or project component--
i.e. , administration, planning, construction, acquisition, direct
grants, public service.) I
BUDGET SOURCE OF FUNDS
Component CDBG Other CDBG (yr)/Other (identify) '
$ $ /
$ $ 1
$ $ /
Project Budget $ 1
Total $
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IURBAN HENNEPIN COUNTY CDBG PROGRAM
1990 COUNTYWIDE DISCRETIONARY ACCOUNT APPLICATION PROCESS
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' February 20, 1990 1990 Countywide Discretionary Account information
mailing to Cooperating Units
' May 1, 1990 Requests for 1990 Countywide Discretionary Account
Funding due to Hennepin County
May 15-31, 1990 Citizen Advisory Committee (CAC) review and funding
recommendation completed
June 21, 1990*
Hennepin County Public Hearing on 1990 Countywide
Discretionary Account Funding
• June 26, 1990* Hennepin County Board awards 1990 Countywide Discre-
tionary Account Funds
' July 2, 1990 Subrecipient Agreements and Third Party Agreements
sent to Cooperating Units for execution
' July 16, 1990 Subrecipient Agreements signed by Cooperating Units
returned to Hennepin-County for execution. Third
Party Agreements executed and a copy returned to
Hennepin County
July 31, 1990 Execution of Subrecipient Agreements between Hennepin
' County and each Cooperating Unit to permit disbursal
of funds
* County Board action dates may vary.
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. 00138 CO
RESOLUTION NO. 90-2-116 II
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The following resolution was offered by the Ways and Means Committee:
II
. WHEREAS, Hennepin County is responsible for the administration of the Urban II
Hennepin County Community Development Block Grant Program in partnership with
forty-four suburban communities, and
WHEREAS, unexpended and unprogrammed funds are placed in a Discretionary
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Account for annual distribution to communities on a competitive basis,
BE IT THEREFORE RESOLVED, that the Hennepin County Board of Commissioners II establishes the following program priorities for the allocation of 1990
discretionary funds:
1. - The development of new owner/renter housing affordable to low- and -
moderate-income families and handicapped persons. II
2. The rehabilitation of existing rental and single-family dwellings.
3. The development of transitional housing facilities for persons who are
homeless or at risk of becoming homeless.
4. The maintenance and preservation of viable neighborhoods.
5. The removal of material and architectural barriers which restrict the
mobility and accessibility of handicapped persons to public facilities
II
and housing, and
BE IT FURTHER RESOLVED, that to the extent practicable, requests for funding II
from the Discretionary Account should be: (1) allocated to activities that can
clearly be accomplished within 12 months; and (2) coordinated with the
implementation of Year XVI activities.
IIBE IT FURTHER RESOLVED, that the Citizens Advisory Committee is requested to
use these priorities in the evaluation of funding proposals and in the
preparation of funding recommendations for County Board consideration. 1
The question was on the adoption of the resolution, and there were I
Silvan YEAS and Nn NAYS as follows:
COUNTY OF HENNEPIN II BOARD OF COUNTY COMMISSIONERS YEA NAY OTHER
Jeff Spartz _X__ II
Randy Johnson
John Keefe _X_
John E. Derus _I__
Tad Jude • _IL_ II
Andrew �_
Sam S. Sivanich, Chairman ____
RESOLUTION ADOPTED. , 1
(_ ATTEST: _ . _.. . .A 01 ' �/../
Clerk to the County Board
F F � 199 It
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RECEIVED rT.L j 6 )ssJ
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II1990 URBAN HENNEPIN COUNTY CDBG PROGRAM DISCRETIONARY ACCOUNT
REQUEST FOR FUNDING
THIS SECTION WILL BE COMPLETED BY HENNEPIN COUNTY
' National Objectives:
Project Eligibility: /
' Citation Hennepin County Date
ER Status: /
Status Environmental Review Specialist Date
Project Number: /
Number Financial Manager Date
' A. GENERAL INFORMATION
1. Community:
2. Project Name:
3. Contact Person:
B. PROJECT DATA
1. 1990 Discretionary Account Grant Request $
' 2. Is this request to fund an existing project? Yes _No
3. Leveraged Funds: Amount $ Source
' (To what extent does project leverage additional public or private
funds/firm commitment?)
4. Location: Address Citywide
' (Attach map.)
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5. Description: (Describe the project in as much detail as possible.
Provide a statement of anticipated results; what, if any alternative
funding sources have been considered for the project; and for a multi-
year project, describe the program accomplishments to date. )
6. Implementation Schedule: (Identify the major project tasks to be
performed during implementation and their timing. NOTE: DISCRETION-
ARY FUNDS MUST BE EXPENDED WITHIN 12 MONTHS.)
Date
Task (Month/Year)
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7. Budget: (Specify total project budget by major project component--
i.e. , administration, planning, construction, acquisition, direct
grants, public service.)
BUDGET SOURCE OF FUNDS
Component CDBG Other CDBG (yr)/Other (identify) I
$ $ /
$ $ /
Project Budget $ $
Total $ '
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