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CITY Q ---
e i , CHANHASSEN
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_,, ., _, „ . _,,
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690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN,
MINNESOTA 55317
t: Iiii, (612) 937-1900 • FAX (612) 937-5739
IMEMORANDUM
TO: Gary Warren , Director of Public Works
IFROM: Harold Brose , Shop Foreman'' ) --
DATE: April 3, 1990
ISUBJ: Purchase of Engineering and Public Works Vehicles and
Equipment
IFile No. PW016
I am recommending the purchase of the following vehicles and
I equipment from the low bidders listed below, all of which met the
minimum specifications:
ILow Bidder Vehicle/Equipment Bid
Boyer Ford Trucks 1990 Ford L-8000 $ 39 ,878.00
ICab and Chassis
Midland Equipment Dump Body and $ 9,897. 00
Monroe Sander
ICrysteel Truck Henke Plow and Falls Wing $ 9,971.00
Equipment
ISuperior Ford, Inc. Two 1990 F-250 4x4 Pickups $ 37 ,573.00
and One 1990 F-150 Pickup
I Thurk Bros. Chevrolet 1990 Chevrolet B1500 $ 15,385.00
Suburban
I ABM Equipment and New Versalift VO-50P1 $ 39 , 329 .00
Supply Aerial Device (Bucket Truck)
IMidland Equipemnt Boss "V" Plow $ 2,703.00
LaHass Manufacturing Western 8i ' Pro-Plow $ 1,797.00
and Sales, Inc .
IMotorola Four Maxtrac 2-Way Radios $ 3,000 .00
Communications
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Gary Warren
April 3 , 1990
Page 2
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The attached breakdown shows that there is $178,000 budgeted in
' the 1990 Vehicle/Equipment Replacement Fund #209 for the
advertised vehicles. The total of the vehicles and equipment bid
with sales tax is $167 , 462 . This will leave us with about a
' $10 ,000 balance in this fund.
ktm
Attachments
1 . 1990 Vehicle/Equipment Replacement Fund #209 Summary.
' 2 . Bid tabulations .
3 . Page 57 from approved budget.
' Director of Public Works ' Comment
As noted, through a coordination of good budgeting and favorable
bids, the Public Works vehicles and equipment mentioned above can
be acquired with a $10 , 538 surplus. One oversight was detected
in the Engineering Suburban specification which needs to be
' addressed at this time . The vehicle was to be equipped with
four-wheel drive similar to the building inspection vehicles and
Director of Public Works ' vehicle . This is necessary since it
will be called on for off-road use on construction sites, erosion
' control reconnaissance/enforcement and survey work. With the
Chanhassen clays in wet weather , the four-wheel drive feature
becomes a necessity to properly conduct these duties. This is
' approximately a $2 ,000 option which still leaves this vehicle
under budget.
' It is therefore recommended that the above awards be made as
recommended by Mr. Brose with the exception that the four-wheel
drive option be added to the Engineering Suburban vehicle.
OFFICIAL ENGINEERING COPY
Received
Revision No.
J
Approved b Ci Enginee{ ?/ 1
Date
' Approved by ity Council
Date
1990 VEHICLE/EQUIPMENT REPLACEMENT FUND #209 I/
SUMMARY
Budgeted '
- Dump Truck (replace 106 ) $ 60 , 000
- 3/4 Ton 4x4 Pickup ( replace 107 ) 21 ,000
- 3/4 Ton 4x4 Pickup (Utility, new man ) 25 , 000 '
- 1/2 Ton Pickup (Street, replace 110 ) 19,000
- Suburban (Engineering) 18 ,000 ,
- Bucket Truck 35 ,000
TOTAL $178,000 '
Actual
- Dump Truck
* Cab and Chassis $ 39 , 878
* Dump Box and Sander 9 ,897 '
* Plow and Wing 9, 971
$ 59 ,746
-Two 3/4 Ton 4x4 Pickups and
One 1/2 Ton Pickup 37 ,573
- Suburban 15 , 385*
Bucket Truck 39 , 329
- Four 2-Way Radios 3,000 '
- "V" Plow (pickup) 2, 703
- 8f ' Reversible Snowplow (pickup) 1,797 '
SUBTOTAL $159 ,533
SALES TAX (6%) 7, 929
TOTAL $167, 462* '
Total Vehicle Amount $132,165
Sales Tax (6%) 7,929
*Add $2 , 000 for four-wheel drive option.
um mum mu mom mom mom miRTApp CIAS
CARVER AND HENNEPIN COUNTIES, MINNESOTA
BID TABULATION FOR
TWO ( 2) 3/4 TON PICK-UPS, 4-WHEEL DRIVE
ONE ( 1) 1/2 TON PICK-UP, 2-WHEEL DRIVE
ONE ( 1) 1/2 TON SUBURBAN OR EQUAL, 2-WHEEL DRIVE
TWO i-TON PICK-UPS
( 4-WHEEL DRIVE) &
ONE i-TON PICKUP
CONTRACTOR ( 2-WHEEL DRIVE) SUBURBAN DUMP TRUCK BID BOND
Astleford International $44,959. 00 Yes
Bob Ryan Motors, Inc. No Bid
Boyer Ford Trucks $38,357.00 $39,878. 00 Yes
Grossman Chevrolet Co. $38, 994. 00 $15,497 .00
Lakeland Ford Truck Sales $40,212. 79 Yes
Lenzen Chevrolet Buick $40,884.00 $15, 455. 00 Yes
Mack Trucks, Inc. No Bid
Malkerson Motors No Bid
Superior Ford $37,573.00 Yes
Thurk Brothers Chevrolet $39, 917. 00 $15,385. 00 Yes
Transport White GMC No Bid
Waconia Ford Mercury $40,819. 88 Yes
I/
CITY OF CHANHASSEN
I/
CARVER AND HENNEPIN COUNTIES, MINNESOTA
BID TABULATION I
FOR
ONE ( 1) NEW 50 ' OVERCENTER, ARTICULATING ELBOW,
AERIAL MANLIFT DEVICE WITH FLATBED BODY AND CAB SHIELD
IMOUNTED ON CITY' S USED CHASSIS
CONTRACTOR BID PRICE BID BOND
1
TRUCK UTILITIES MFG. CO. $41,624 .00 Yes
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ROAD MACHINERY AND SUPPLIES $45,183.00 Yes
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ABM EQUIPMENT AND SUPPLY $39 ,329 .00 Yes
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
' BID TABULATION
FOR
ONE (1 ) NEW 11 ' HYDRAULIC REVERSIBLE PLOW AND
9 ' FRONT, SIDE MOUNT HYDRAULIC WING, MOUNTED
CONTRACTOR BID PRICE BID BOND
MIDLAND EQUIPMENT $10 , 057.00 N/A
CRYSTEEL TRUCK EQUIPMENT $ 9,971.00 N/A
CARLSON EQUIPMENT CO. $12, 473.00 N/A
J-CRAFT, INC. No Bid
' MACQUEEN EQUIPMENT, INC. $10 , 043 .00 N/A
II
CITY OF CHANHASSEN
II
CARVER AND HENNEPIN COUNTIES, MINNESOTA
BID TABULATION
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FOR
DUMP BODY AND SANDER
CONTRACTOR BID PRICE BID BOND I
MIDLAND EQUIPMENT $ 9 ,897 .00 N/A I
CRYSTEEL TRUCK EQUIPMENT $10, 248.00 N/A I
J-CRAFT, INC. No Bid N/A
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MACQUEEN EQUIPMENT, INC. $10, 813.00 N/A I
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II CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
BID TABULATION
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FOR
ONE (1) NEW 8 ' 6" HYDRAULIC REVERSIBLE PLOW
COMPLETE WITH HITCH AND MOUNTED ON 3/4 TON PICK-UP
I
CONTRACTOR BID PRICE BID BOND
I LAHASS MFG. & SALES, INC. 1 797. 00 N
$ , N/A
CRYSTEEL TRUCK EQUIPMENT $2 , 025.00 N/A
MIDLAND EQUIPMENT $2,134 .00 N/A
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
BID TABULATION
FOR
SPECIFICATIONS FOR
HYDRAULIC REVERSIBLE "V" PLOW, MOUNTED '
CONTRACTOR BID PRICE BID BOND
CRYSTEEL TRUCK EQUIPMENT $2, 800 .00 N/A
MIDLAND EQUIPMENT $2,703.00 N/A
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IIFAO 41209
EQUIPMENT REPLACEMENT FUND
I
II1990 BUDGET
Con mentary I
II
General Comment: This fund was established to: 1) provide a means by which I
II long range capital purchases could be monitored and planned; 2) to provide
a "control center" for purchase/maintenance/usage of vehicles and equipment;
and 3) to divorce from the operating costs the peaks and valleys created
by a number of major purchases occurring (or not occurring) in any one year.
IDuring any five year period, since origination of this fund, costs have
approximated 2X of the valuation of property within the community (the rela-
11
tionship between property sewered, streets/utilities, and equipment necessary
I for property/public improvements served is highly predictable). The City
completes a debt analysis study each year to insure that the debt structure
of this fund stays within the 2 mill guideline and that overall debt stays
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within 8 mills.
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Est. 1989 Expenditures Est. 1990 Expenditures I
II 72" Gra.ndmaster Mower 12,500 Cushman Vehicles for Parks/
Crack Sealer 15,000 Downtown 15,200
II
Used Backhoe 25,000 Grandmaster Mower 11,200
I Die ton Pickup w/Play_ (R-107) 27,000 Mini-Sweeper (for Downtown) 7,600
3/4 Ton Pickup (R-110) 15,000 5 yard Dump Truck (R-106) 60,000
3/4 Tan Pickup, Parks (New man) 15,000 3/4 Ton 4 x 4 Pickup (R-110) 19,000
II 3/4 Tan Pickup, Utility (R-300) 15.000 Bucket Truck (Street, Used) 35,000
Subtotal 124,500 Admin. Vehicle (Share
Special equipment needed for w/Park & Rec.) 18,000 1
Downtown snow removal: Engineering Survey Vehicle 18,000
II 1. Snowblower for 936 Loader 55,000 (14RA) Utility 1 ton (R-107) 21,000
2. Tri-axle Dump Truck 76,000 Utility 25,000
II
Sewer Jet Machine (40,000) 0
I Radios 4 @$800 3.200 Budgeted, but unallocated 40.000*
Grand Total 203,700 Total 270,000
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II *It is anticipated that budget adjustments will be required in 1990 and, therefore,
an allowance has been set. No allocation can be shown until needs have been docu-
mented and approved by the Council. One of the proposed needs is the sewer jet III
II machine shown above.
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CITYOF
1
. :.i- 4 --- CHANHASSEN
,. .
:,
1 ,,, ,, .S.
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
' . > (612) 937-1900 • FAX (612) 937-5739
I
MEMORANDUM
ITO: Gary Warren, Director of Public Works
FROM: Dale Gregory, Park Foreman 9�`
I DATE: April 2, 1990
I SUBJ: Award of Bids for 62-inch Front Mounted Lawn Mower
File No. PW016nn
IFour bids have been received on this piece of park equipment.
They are as follows:
ILong Lake Ford, Inc. Kubota $13,720. 24
Long Lake Ransomes $13,600.63
I Chanhassen Lawn & Sports Toro $11,870 . 90
Chanhassen
I MTI Distributing Co. Toro $ 9,322. 90
Plymouth
I I recommend the City go with the lowest bidder, MTI Distributing
Co. of Plymouth.
ktm
IAttachments: Bids ( 4 )
IDirector of Public Works ' Comment
This lawn mower was included in the budget for 411,200. The bids
I recognize trade-in of our 1981 John Deere 38-inch mower. As
noted, the low bid is $1,877 below our estimate. Award is
therefore recommended.
I OFFICIAL ENGINEEERING COPY
Received
' Revision No.
Approved by EQB ✓PA"/"E'
Date sti it I Aaarov.d byCI 0.0
Dares
I
fir•'r^ :'3'
.i. :s _, `.•1` CITY OF CHANHASSEN
i: :1 690 COULTER DRIVE
CHANHASSEN, MINNESOTA 55317
:, - 937-1900 ,
r _
'.' The City of Chanhassen is accepting quotes for a 62" front-
,._ ,y-. mounted lawn mower with side discharge.
�- ,_ Specifications
t• 'i . ..• Engine: Diesel, 3-cylinder, liquid-cooled engine with electric•
r .;: start and a minimum of 20 horsepower.
.: N' " .. . Traction Drive: Variable speed, hydrostatic drive transmission.-
� . :- Tires: Two extra-wide traction tires up front, size 23 x 10.50 -
'2,4r-- ,.•-. .,
12 minimum.
_ - yS .
i = � �- Brakes: Individual drum-type wheel brakes and parking brakes on
t4.', . r ont traction wheels.
Gauges: Hour meter, ampmeter, water temperature gauge with high
:ri , engine temperature shut-off. Oil
.-,r, , q p pressure warning light and
• buzzer. .
_-x ''-7= • " Seat: Deluxe adjustable suspension with high-back seat and arm -
,.; •• • rests.
•
Certification: Certified to meet ANSI specifications and also
applicable federal and state OSHA regulations. . . „
` --� - Mower Deck: To be supplied with weight transfer/counter balance
.,,-...j.:::!;-, - system
.w ,.., Mower Wheels: To be pneumatic wheels.
` �, Weights: Rear mower weight kit. - . ,
-4—i''%. Kubota E2100E
-• ' ` LAWN MOWER BID $ in 6R7_nn - •
=Y Additional Parts:
Two set high lift blades $ 5!� �g - •
' Two replacement engine oil filters $ 21.22 _
` `:' 3,_: ; ,. Two replacement transmission filters $ 13.76 _
'�'' One replacement air filter $ 11.50
• :' One replacement mower belt $ 25.96
Grass collection system to fit 62" mower
$ 3,3 .00
'A�=. ,' system to be mounted so it does not
interfere with the turning radius of
lawn mower.
-rt4:,•,:. . _
High dung hydraulic
•-,:-V - . . _
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4.i, .• - - •
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Trade In
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,,:„14., -,...• - 1981 John Deere III with 38" mower • .
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:: „...F...-..i.,• :.;,- --- ....
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I (12 80 hours) •
- Deduct $
• 460.00
TOTAL BID
$ 13,720.24
Company Name: T.nnz .akp WITYI 1111* ("NW, The.
I
Signature:
...„,:-.;;:-.7.-:,:!. • ! . -
• • .
,.4„„.•,,,..z.,::.; .-,-.: -, .., Telephone: ' 475-72R1
. .- '..:1;!--•-,-:*.
tr
L. - Date: 3121/90 -
.,
•-.444--,-,.. : II
ifigt -- If you have any questions pertaining to this price quote, please
contact Dale Gregory at 474-4127. Please mail your price quote - It
to Dale Gregory at the above address. IL
:,4,...
All bids to be returned to the City of Chanhassen by .,.,
March 21, 1990. 11
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*
CITY OF CHANHASSEN
690 COULTER DRIVE
CHANHASSEN, MINNESOTA 55317
937-1900
The City of Chanhassen is accepting quotes for a 62" front-
mounted lawn mower with side discharge.
Specifications
Engine: Diesel, 3-cylinder, liquid-cooled engine with electric
start and a minimum of 20 horsepower.
' Traction Drive: Variable speed, hydrostatic drive transmission.
Tires: Two extra-wide traction tires up front, size 23 x 10.50 -
' Minimum.
Brakes: Individual drum-type wheel brakes and parking brakes on
' r ont traction wheels.
Gauges: Hour meter, ampmeter, water temperature gauge with high
engine temperature shut-off. Oil pressure warning light and
buzzer.
Seat: Deluxe adjustable suspension with high-back seat and arm
' rests.
Certification: Certified to meet ANSI specifications and also
applicable federal and state OSHA regulations.
' Mower Deck: To be supplied with weight transfer/counter balance
system.
Mower Wheels: To be pneumatic wheels.
' Weights: Rear mower weight kit.
Ransames XI 4010D
LAWN MOWER BID $ 10.646.00
Additional Parts:
' Two set high lift blades $ 84.42
Two replacement engine oil filters $ 29.40
Two replacement transmission filters $ 40.96
' One replacement air filter $ 20.64
One replacement mower belt $ 52.21
Grass collection system to fit 62" mower $ 3,1R7_fl1)
system to be mounted so it does not
' interfere with the turning radius of
lawn mower.
•
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Trade In I
i 1981 John Deere III with 38" mower
_ (1280 hours) Deduct $ 460.00
II
TOTAL BID $11 RIO_61
Company Name: Tcm Alm FnrA Trar•tnr Mr_ I
. 3 ,
Signature: 4 I
Telephone: 475-2281
Date: 3/21/90 I
If you have any questions pertaining to this price quote, please
contact Dale Gregory at 474-4127. Please mail your price quote
I
to Dale Gregory at the above address.
All bids to be returned to the City of Chanhassen by I
March 21, 1990.
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OV CITY OF CHANHASSEN
+� 690 COULTER DRIVE
CHANHASSEN, MINNESOTA 55317
t 937-1900
The City of Chanhassen is accepting quotes for a 62" front-
mounted lawn mower with side discharge.
Specifications
Engine: Diesel, 3-cylinder, liquid-cooled engine with electric
start and a minimum of 20 horsepower.
' Traction Drive: Variable speed, hydrostatic drive transmission.
' Tires: Two extra-wide traction tires up front, size 23 x 10.50 -
2 minimum.
' Brakes: Individual drum-type wheel brakes and parking brakes on
r7 ont traction wheels.
Gauges: Hour meter, ampmeter, water temperature gauge with high
' engine temperature shut-off. Oil pressure warning light and
buzzer.
' Seat: Deluxe adjustable suspension with high-back seat and arm
rests.
Certification: Certified to meet ANSI specifications and also
• applicable federal and state OSHA regulations.
Mower Deck: To be supplied with weight transfer/counter balance
' system.
Mower Wheels: To be pneumatic wheels.
I . Weights: Rear mower weight kit.
0
LAWN MOWER BID $jo 98;
Additional Parts:
jTwo set high lift blades $ 69.=
Two replacement engine oil filters $ t.
Two replacement transmission filters - $ a-,!°
One replacement air filter • $ , 't
One replacement mower belt $
Grass collection system to fit 62" mower $ _
' system to be mounted so it does not
interfere with the turning radius of
lawn mower.
- - . _
1
Trade In I
- 1981 John Deere III with 38" -mower o,
(1280 hours) Deduct $ s'ot)
TOTAL BID O
Company Name: aditheehtZ'Fid V-SAC r-r
Signature: ICQ1Q
Telephone: Q3q-5ZO3
Date: � �°' .- 9 0 '
If you have any questions pertaining to this price quote, please
contact Dale Gregory at 474-4127. Please mail your price quote
to Dale Gregory at the above address.
All bids to be returned to the City of Chanhassen by
March 21, 1990.
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RRLCE1 VID
CITY OF CHANHASSEN LIAR 161990
690 COULTER DRIVE
CHANHASSEN, MINNESOTA 55317 CUIDECHANMASSEM
937-1900
The City of Chanhassen is accepting q uotes for a 62 front- .v
mounted lawn mower with side discharge.
Specifications
' Engine: Diesel, 3-cylinder, liquid-cooled engine with electric
start and a minimum of 20 horsepower.
' Traction Drive: Variable speed, hydrostatic drive transmission.
Tires: Two extra-wide traction tires up front, size 23 x 10.50 -
' minimum.
Brakes: Individual drum-type wheel brakes and parking brakes on
' r ont traction wheels.
Gauges: Hour meter, ampmeter, water temperature gauge with high
engine temperature shut-off. Oil pressure warning light and
' buzzer.
Seat: Deluxe adjustable suspension with high-back seat and arm
rests.
Certification: Certified to meet ANSI specifications and also
' applicable federal and state OSHA regulations.
Mower Deck: To be supplied with weight transfer/counter balance
system.
' Mower Wheels: To be pneumatic wheels.
' Weights: Rear mower weight kit.
LAWN MOWER BID $
' Additional Parts:
' Two set high lift blades $ ��
Two replacement engine oil filters $ l�
Two replacement transmission filters $ IL
' One replacement air filter $ . ss
One replacement mower belt $ giS ,I
Grass collection system to fit 62" mower •k $ ///7.
system to be mounted so it does not
interfere with the turning radius of
lawn mower.
A ►;tob/t 7-/- /990
I
IlL
1 Trade In
li
t 1981 John Deere III with 38" mower
(1280 hours) Deduct $ ga7.
f TOTAL BID $ 9322. - II
Company Name: 172 T� �rsi--- ec...) I
Signature: 9- A,.,.. 6'67� -a
Telephone: 9 ZS'-- 22 e,0 '
Date: ,-5/%s//:PU
If you have any questions pertaining to this price quote, please
contact Dale Gregory at 474-4127. Please mail your price quote
II
to Dale Gregory at the above address.
All bids to be returned to the City of Chanhassen by
March 21, 1990.
I
MTI DISTRIBUTING CO. I
14900 21st AVENUE NORTH
PLYMOUTH. MN 654473
PHONE (612)475.2200
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