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CC Packet 2013 08 26AGENDA CHANHASSEN CITY COUNCIL MONDAY, AUGUST 26, 2013 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD CITY COUNCIL WORK SESSION IN THE FOUNTAIN CONFERENCE ROOM Department Review of Proposed 2014 Detailed Budgets 2014 proposed budget.pdf REGULAR MEETING, CITY COUNCIL CHAMBERS CALL TO ORDER (PLEDGE OF ALLEGIANCE) PUBLIC ANNOUNCEMENTS CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the City Council and will be considered under one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City Council action is based on staff's recommendation for each item. Refer to the council packet for each staff report. Approval of City Council Minutes dated August 12, 2013: Work Session Summary Minutes Verbatim Minutes 08 -12 -13 -cc -ws.pdf, 08 -12 -13 -cc -sum.pdf, 08 -12 -13 -cc.pdf Receive Park & Recreation Commission Minutes dated July 23, 2013: Summary Minutes Verbatim Minutes 07 -23 -13 -prc -sum.pdf, 07 -23 -13 -prc.pdf Approve Amendment to Pages SP -2 and SP -3 of The Preserve at Bluff Creek 5th Addition Development Contract preserve5 amendment.pdf Bluff Creek Woods, 7331 Hazeltine Boulevard, Applicant: Martin Schutrop Final Plat Approval, Bluff Creek Woods bluff creek woods.pdf Approval of Development Contract, Bluff Creek Woods bluff creek woods dc.pdf Fretham 15th Addition, 6300 Chaska Road, Applicant: Curt Fretham Final Plat Approval, Fretham 15th Addition fretham final plat.pdf Approve Development Contract, Fretham 15th Addition fretham15 dc.pdf Approve Resolution of Support for SouthWest Transit southwest transit resolution.pdf Surface Water Management Plan Update Award of Contract swmp update.pdf VISITOR PRESENTATIONS See guidelines for Visitor Presentations at the end of the agenda. Presentation of Certificates of Appreciation, Teen Volunteer Program Participants teen volunteer appreciation.pdf LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE Lt. Jeff Enevold, Carver County Sheriff's Office sheriff report.pdf Chief John Wolff, Chanhassen Fire Department fire chief report.pdf COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS CORRESPONDENCE PACKET correspondence packet.pdf ADJOURNMENT GUIDE FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations . 1.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. 2.If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. 3.Limit your comments to 5 minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the council. 4.During Visitor Presentations, the council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion, or request. 5.Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Brindisi's Pub, 501 West 78th Street in Chanhassen immediately after the meeting for a purely social event. Members of the public are welcome. A.5:30 P.M. 1. Documents: B.7:00 P.M. C. D. E. 1. Documents: 2. Documents: 3. Documents: 4. a. Documents: b. Documents: 5. a. Documents: b. Documents: 6. Documents: 7. Documents: F. 1. Documents: G. 1. Documents: 2. Documents: H. I. J. Documents: K. AGENDA CHANHASSEN CITY COUNCIL MONDAY, AUGUST 26, 2013 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD CITY COUNCIL WORK SESSION IN THE FOUNTAIN CONFERENCE ROOM Department Review of Proposed 2014 Detailed Budgets 2014 proposed budget.pdf REGULAR MEETING, CITY COUNCIL CHAMBERS CALL TO ORDER (PLEDGE OF ALLEGIANCE)PUBLIC ANNOUNCEMENTS CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the City Council and will be considered under one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City Council action is based on staff's recommendation for each item. Refer to the council packet for each staff report.Approval of City Council Minutes dated August 12, 2013:Work Session Summary Minutes Verbatim Minutes 08 -12 -13 -cc -ws.pdf, 08 -12 -13 -cc -sum.pdf, 08 -12 -13 -cc.pdf Receive Park & Recreation Commission Minutes dated July 23, 2013:Summary Minutes Verbatim Minutes 07 -23 -13 -prc -sum.pdf, 07 -23 -13 -prc.pdf Approve Amendment to Pages SP -2 and SP -3 of The Preserve at Bluff Creek 5th Addition Development Contract preserve5 amendment.pdf Bluff Creek Woods, 7331 Hazeltine Boulevard, Applicant: Martin Schutrop Final Plat Approval, Bluff Creek Woods bluff creek woods.pdf Approval of Development Contract, Bluff Creek Woods bluff creek woods dc.pdf Fretham 15th Addition, 6300 Chaska Road, Applicant: Curt Fretham Final Plat Approval, Fretham 15th Addition fretham final plat.pdf Approve Development Contract, Fretham 15th Addition fretham15 dc.pdf Approve Resolution of Support for SouthWest Transit southwest transit resolution.pdf Surface Water Management Plan Update Award of Contract swmp update.pdf VISITOR PRESENTATIONS See guidelines for Visitor Presentations at the end of the agenda. Presentation of Certificates of Appreciation, Teen Volunteer Program Participants teen volunteer appreciation.pdf LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE Lt. Jeff Enevold, Carver County Sheriff's Office sheriff report.pdf Chief John Wolff, Chanhassen Fire Department fire chief report.pdf COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS CORRESPONDENCE PACKET correspondence packet.pdf ADJOURNMENT GUIDE FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations . 1.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. 2.If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. 3.Limit your comments to 5 minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the council. 4.During Visitor Presentations, the council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion, or request. 5.Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Brindisi's Pub, 501 West 78th Street in Chanhassen immediately after the meeting for a purely social event. Members of the public are welcome. A.5:30 P.M.1.Documents:B.7:00 P.M.C.D.E.1.Documents:2.Documents:3.Documents:4.a.Documents:b. Documents: 5. a. Documents: b. Documents: 6. Documents: 7. Documents: F. 1. Documents: G. 1. Documents: 2. Documents: H. I. J. Documents: K. AGENDA CHANHASSEN CITY COUNCIL MONDAY, AUGUST 26, 2013 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD CITY COUNCIL WORK SESSION IN THE FOUNTAIN CONFERENCE ROOM Department Review of Proposed 2014 Detailed Budgets 2014 proposed budget.pdf REGULAR MEETING, CITY COUNCIL CHAMBERS CALL TO ORDER (PLEDGE OF ALLEGIANCE)PUBLIC ANNOUNCEMENTS CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the City Council and will be considered under one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City Council action is based on staff's recommendation for each item. Refer to the council packet for each staff report.Approval of City Council Minutes dated August 12, 2013:Work Session Summary Minutes Verbatim Minutes 08 -12 -13 -cc -ws.pdf, 08 -12 -13 -cc -sum.pdf, 08 -12 -13 -cc.pdf Receive Park & Recreation Commission Minutes dated July 23, 2013:Summary Minutes Verbatim Minutes 07 -23 -13 -prc -sum.pdf, 07 -23 -13 -prc.pdf Approve Amendment to Pages SP -2 and SP -3 of The Preserve at Bluff Creek 5th Addition Development Contract preserve5 amendment.pdf Bluff Creek Woods, 7331 Hazeltine Boulevard, Applicant: Martin Schutrop Final Plat Approval, Bluff Creek Woods bluff creek woods.pdf Approval of Development Contract, Bluff Creek Woods bluff creek woods dc.pdf Fretham 15th Addition, 6300 Chaska Road, Applicant: Curt Fretham Final Plat Approval, Fretham 15th Addition fretham final plat.pdf Approve Development Contract, Fretham 15th Addition fretham15 dc.pdf Approve Resolution of Support for SouthWest Transit southwest transit resolution.pdf Surface Water Management Plan Update Award of Contract swmp update.pdf VISITOR PRESENTATIONS See guidelines for Visitor Presentations at the end of the agenda.Presentation of Certificates of Appreciation, Teen Volunteer Program Participants teen volunteer appreciation.pdf LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE Lt. Jeff Enevold, Carver County Sheriff's Office sheriff report.pdf Chief John Wolff, Chanhassen Fire Department fire chief report.pdf COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS CORRESPONDENCE PACKET correspondence packet.pdf ADJOURNMENT GUIDE FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations .1.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council.2.If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. 3.Limit your comments to 5 minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the council. 4.During Visitor Presentations, the council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion, or request. 5.Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Brindisi's Pub, 501 West 78th Street in Chanhassen immediately after the meeting for a purely social event. Members of the public are welcome. A.5:30 P.M.1.Documents:B.7:00 P.M.C.D.E.1.Documents:2.Documents:3.Documents:4.a.Documents:b.Documents:5.a.Documents:b.Documents:6.Documents:7.Documents:F.1.Documents:G.1.Documents:2.Documents:H.I.J.Documents:K. CHANHASSEN CITY COUNCIL WORK SESSION AUGUST 12, 2013 Mayor Furlong called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, Todd Hoffman, Greg Sticha , and Drew Ingvalson DISCUSS RESOLUTION OF SUPPORT FOR SOUTHWEST TRANSIT, LEN SIMICH. Len Simich provided background information on how Southwest Transit was formed and issues involved with fu nding from Metropolitan Council and control of routing, parking and light rail transit. Craig Peterson shared examples of Southwest Transit ’s involvement in the community , and to sound the alarm with the politics involved with Metropolitan Council trying to eliminate opt out programs such as Southwest Transit. Councilman Laufenburger asked if Southwest Transit ’s ridership was in support of LRT , asked about Eden Prairie ’s support of LRT , ticket and fare comparison between Southwest Transit and the Hiawatha Line and asked Craig Peterson to speak to the primary motivator for Met Council wanting to eliminate Opt Out for Southwest Transit . Councilwoman Ernst asked how this situation will affect people who travel north of the city using LRT versus bus service, and asked about comparisons with Metro Transit and the use of side lanes if Metro Transit takes over . Todd Gerhardt asked Len Simich to explain how Southwest Transit would co-exist with LRT at the transit station in Eden Prairie . C ouncilman Laufenburger asked about the Red Line being serviced by Minnesota Valley Transit . Mayor Furlong asked about the length of time Bus Rapid Transit (BRT ) routes have been on the map along the Highway 212 and 169 corridors. Councilman McDonald asked Len Simich to explain how service is being provided by BRT . Mayor Furlong suggested wording changes to the resolution before adoption by council . Councilman McDonald explained that Southwest Transit C ommission ’s goal is to submit one similar document from all three cities to the Metropolitan Council . After discussion, Mayor Furlong asked council members to give suggested wording changes to staff before the next council meeting where action will be taken on this item. Councilwoman Ernst asked at what point riders and corporations will be included in the process and which state legislators sh ould be contacted. DISCUSS 2014 BUDGET AND PRELIMINARY BUDGET. Greg Sticha reviewed preliminary 2014 budget numbers and outlined the three s cenarios being submitted by staff. He reviewed assumptions used , impacts from legislative changes re garding sales tax, levy limits, and explained that staff has begun work on detailed power point presentation for next meeting using Scenario #1 which is the highest the City can go with levy limits . He asked council members to submit any questions regarding service levels prior to the next meeting. Councilman McDonald asked about impact from what is being proposed by the sheriff ’s office and health care changes and asked department heads to explain why numbers have changed . Councilman Laufenburger asked for an analysis of permit budget revenue numbers . Mayor Furlong asked if council members could be available to start at 5:00 for the next work session to hear the detailed budget presentation . Councilwoman Ernst asked for an explanation on the effect of proposed service level changes during the detailed presentation . Mayor Furlong adjourned the work session meeting at 6:55 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES AUGUST 12, 2013 Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, Todd Hoffman, Roger Knutson, and Drew Ingvalson PUBLIC PRESENT: Keith Peterson 921 Hiawatha Drive Wally Schwab 950 Carver Beach Road David Moore 3811 Williston Road, Minnetonka Dave Pokorney 1403 Valley View Road, Chaska John Knoblauch 1450 Knob Hill Lane PUBLIC ANNOUNCEMENTS: Mayor Furlong announced that the City of Chanhassen ha d been selected the 4 th Best Place to Live in America by CNN Money Magazine . The City Council meeting was recessed at this point to share cake with audience members. CONSENT AGENDA: Councilman Laufenburger moved, Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager ’s recommendations: 1.Approval of Minutes: -City Council Verbatim and Summary Minutes dated July 22, 2013 2.Receive Commission Minutes: -Planning Commission Verbatim and Summary Minutes dated July 16, 2013 3.Approve Summary Ordinance for Publication Purposes for Rezoning of the Chanhassen Apartments Site from Agricultural Estate (A-2) to Planned Unit Development-Residential (PUD- R) 4.Resolution #2013-38: Approve Certificate of County Board, Classification of Tax Forfeited Lands. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: None. 960 CARVER BEACH ROAD, APPLICANT: DAVID D. MOORE, INC./OWNER: ANITA BENSON: REQUEST FOR A VARIANCE FROM SECTION 20-615 OF THE CHANHASSEN CITY CODE TO CONSTRUCT A SINGLE FAMILY HOME. City Council Summary – August 12, 2013 2 Kate Aanenson presented the staff report and Planning Commission update for this item . Councilman Laufenburger asked if there were other variances granted for hard surface coverage in the area. Councilwoman Tjornhom asked about runoff and drainage from this site. Councilwoman Ernst asked for background information on the neighbors being told at one time that this property was not buildable. Councilman McDonald asked for clarification o f what type of house could be built on this property without needing a variance. Mayor Furlong invited residents who filed the ap peal to speak. Keith Peterson expressed his concerns regarding the fact that he and two other neighbors wanted to buy this property but were told by the City that it was unbuildable and that the owner, Anita Benson was making pure profit on the sale of this property . Wally Schwab reiterated that he was told by city planning staff that the lot was too small to build on. Mr. Nelson handed out a letter sharing his concerns. The applicant, David Moore discussed the proposed house design. After comments from council members, the following motion was made : Councilman McDonald moved, Councilwoman Tjornhom seconded that the Chanhassen City Council approves a 5.8 percent hardcover variance to permit the construction of a single family home subject to the following conditions and adoption of the Chanhassen Board of Appeals and Adjustments Findings of Fact: 1.The builder shall provide a tree survey as part of the building permit process. The builder shall try to preserve the trees at the perimeter of the property. 2.The building shall be limited to the split level house design. 3.The builder shall apply for a building permit and meet all requirements of said permit. All voted in favor and the motion carried unanimously with a vote of 5 to 0. BLUFF CREEK COTTAGES, NORTH OF PIONEER TRAIL AND WEST OF BLUFF CREEK BOULEVARD, APPLICANT: CHESTNUT GROUP, LLC/OWNER: JOHN KLINGELHUTZ: REQUEST TO REZONE 8.9 ACRES FROM AGRICULTURAL ESTATE DISTRICT (A-2) TO MIXED MEDIUM DENSITY RESIDENTIAL (R-8); SITE PLAN REVIEW WITH VARIANCES FOR THE CONSTRUCTION OF A SENIOR HOUSING FACILITY; CONDITIONAL USE PERMIT TO ALLOW DEVELOPMENT WITHIN THE BLUFF CREEK OVERLAY DISTRICT; AND A RESOLUTION APPROVING REMOVAL OF THE SITE FROM THE RURAL SERVICE AREA. Kate Aanenson presented the staff report and Planning Commission update on this item. Councilman McDonald asked for clarification on how the property will be accessed. Councilman Laufenburger asked for clarification of how sewer and water would service this property. Mayor Furlong asked what other uses could go on this prop erty other than senior housing before inviting the applicant to speak. Dave Pokorney, 1403 Valley View Road, Chaska representing the developer Community Asset Development, discussed the senior living concept being proposed and the issue of sewer and water. After comments from council members the following motions were made: Councilwoman Ernst moved, Councilman McDonald seconded to approve Planning Case #2013- 08 to rezone 8.9 acres of property zoned A2, Agricultural Estate District, to R-8, Mixed Medium-Density Residential Bluff Creek Cottages contingent upon site plan approval, as shown in plans dated received June 14, 2013, and adoption of the Findings of Fact. All voted in favor and the motion carried unanimously with a vote of 5 to 0. City Council Summary – August 12, 2013 3 Councilwoman Ernst moved, Councilman McDonald seconded to approve the conditional use permit for Planning Case 2013-08 for Bluff Creek Cottages as shown in plans dated received June 14, 2013 , and including the attached Findings of Fact and Recommendation , subject to the following conditions: 1.The plans are amended to read “Assumed wetland boundary – area not delineated per 1987 Corps Manual.” 2.The 894 ’ contour is the assumed wetland boundary for purposes of determining buffer and setbacks. 3.Wetland buffer shall be shown to measure twenty (20) feet as is consistent with a Manage 2 wetland. The setback from this buffer shall then be thirty (30) feet. 4.That portion of the property containing the Bluff Creek Primary Zone and the tributary to Bluff Creek is dedicated to the city as per discussion with applicant and city staff. 5.The applicant must apply for and receive a NPDES construction permit prior to any earth-disturbing activity. 6.The applicant must prepare a SWPPP consistent with the NPDES construction permit requirements (Part III) and submit this SWPPP to the city for review and comment. 7.The construction of the bioretention area shall be phased such that it is not disturbed until after the rest of the site has been graded. The plans shall be amended to reflect this and perimeter control shall be installed that will prevent the operation of equipment and the stockpiling of materials in this area. 8.Sediment control Best Management Practices shall remain in place around the bioretention basin until the area tributary to the basin is stabilized. 9.Inlet protection shall be installed on the double catch basin on Pioneer Trail located downstream of the site prior to commencement of earth-disturbing activities. Inlet protection shall be installed on all catch basins and curb cuts interior to the site after installation until final stabilization is met. 10.All outfalls, including the curb cut, shall be stabilized within 24 hours of connection. 11.The rip rap for the curb cut shall extend, uninterrupted, to the normal water level of the proposed pond (905.0 ’). 12.The geotextile fabric shall have a permittivity value of 0.5 or higher. 13.The model shall be amended to show that the peak discharge rate at the curb cut is no greater than 3.0 cfs during the 25-year storm event. If this cannot be achieved, the applicant is strongly encouraged to use pipe to convey stormwater runoff. City Council Summary – August 12, 2013 4 14.An operations and maintenance manual shall be provided to the city for review and approval and shall cover the bioretention feature and the swale inlet into the pond. 15.The outfall for the stormwater detention pond shall be pulled away from the wetland such that there is adequate room to install all rip rap without any disturbance below the 894 ’ contour. If practicable to do so, the outfall shall be pulled entirely outside of the wetland buffer area. 16.The bioretention feature shall be designed in a manner consistent with the Minnesota Stormwater Manual “design criteria for bioretention ”. 17.A detailed plan for the bioretention feature, including phasing, soil amendments, underdrain (if necessary) and planting schedule shall be provided to the city for review and approval. 18.Percolation tests shall be performed in the bioretention area to determine infiltration rates. The model shall be amended based upon these findings and provided to the city. 19.The bioretention feature shall be designed such that it drains within 48 hours. 20.Pretreatment shall be provided prior to discharge to the bioretention feature. This shall be a grass swale consistent with the MN Stormwater Manual “Guidelines for filter strip pre-treatment sizing ”, a forebay or a sump manhole at least three feet in depth. 21.The applicant must receive permission from Carver County for the proposed runoff condition into Pioneer Trail and provide a spread and run calculation to show that the proposed catch basin will capture the ten-year event or otherwise design the storm sewer to capture this event. 22.The applicant is responsible for all other permits and approvals.” All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilwoman Ernst moved, Councilman McDonald seconded to approve t he site plan consisting of a 13,700 square-foot continuing care retirement facility , Planning Case 2013-08 for Bluff Creek Cottages as shown in plans dated received June 13, 2013 , and including the attached Findings of Fact and Recommendation , subject to the following conditions: Building Official Conditions : 1.The proposed structure is required to have an automatic fire extinguishing system. 2.All plans must be prepared and signed by design professionals licensed in the State of Minnesota. A geotechnical (soil evaluation) report is required. City Council Summary – August 12, 2013 5 3.Designs\plans for retaining wall(s) exceeding four feet in height must be prepared and signed by a structural engineer. 4.Detailed building code-related requirements have not been reviewed; this will take place when complete structural/architectural plans are submitted. 5.Structures and site must meet Minnesota Accessibility Code. 6.The owner and/or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Fire Marshal Conditions : 1.Add one hydrant at the intersection of Pioneer Trail and the entrance road. 2.In addition to 12-inch address numbers on the building, address numbers will be required at driveway entrance. Contact Chanhassen Fire Marshal for requirements. 3.A PIV, Post indicator valve will be required. 4.Yellow painted curbing and “No Parking Fire Lane ” signs are required. Contact Chanhassen Fire Marshal for details. 5.City Engineer shall verify that the purposed fire apparatus turnaround is sufficient. 6.A three-foot clear space must be maintained around fire hydrant(s). Planning Conditions : 1.All rooftop and ground equipment must be screened from views. 2.Approval of the site plan application is contingent upon approval of the rezoning and conditional use permit for Planning Case 2013-08. 3.The monument sign may not exceed 24 square feet in area nor be higher than 5 feet. The sign shall be located 10 feet from the property line. 4.Sign illumination and design shall comply with ordinance. If illuminated, the letters shall be backlit and use individual dimension letters, at least one-half inch deep. The sign materials shall be compatible with the building. The applicant must apply for a sign permit. 5.The trash enclosure for the building has not been shown on the plans. The structure must be screened from views and constructed of the same materials as the building. Recycling space and other solid waste collection space should be contained within the same enclosure as the trash. 6.Light levels for site lighting shall be no more than one-half foot candle at the project perimeter property line. This does not apply to street lighting. Light fixtures shall be City Council Summary – August 12, 2013 6 downcast and the light shall be cut off at a 90-degree angle as required by the city code. All fixtures shall be shielded. Park and Trail Conditions : 1.Park fees in the amount of $12,000 shall be collected as part of the site plan permit. Engineering Conditions : 1.An agreement must be obtained from MnDOT and Carver County to allow the driveway to connect to Pioneer Trail (County Road 14) and to allow construction of private utilities in the right-of-way. 2.The applicant must apply for and receive a NPDES construction permit prior to any earth- disturbing activity. 3.The applicant must prepare a SWPPP consistent with the NPDES construction permit requirements (Part III) and submit this SWPPP to the city for review and comment. 4.The construction of the bioretention area shall be phased such that it is not disturbed until after the rest of the site has been graded. The plans shall be amended to reflect this and perimeter control shall be installed that will prevent the operation of equipment and the stockpiling of materials in this area. 5.Sediment control Best Management Practices shall remain in place around the bioretention basin until the area tributary to the basin is stabilized. 6.Inlet protection shall be installed on the double catch basin on Pioneer Trail located downstream of the site prior to commencement of earth-disturbing activities. Inlet protection shall be installed on all catch basins and curb cuts interior to the site after installation until final stabilization is met. 7.All outfalls, including the curb cut, shall be stabilized within 24 hours of connection. 8.The rip rap for the curb cut shall extend, uninterrupted, to the normal water level of the proposed pond (905.0 ’). 9.The geotextile fabric shall have a permittivity value of 0.5 or higher. 10.The plans must be signed by a registered engineer. 11.Ten-foot drainage and utility easements are required over all public utilities. 12.An existing topography plan sheet must be included in the plan set. 13.The grading plans must be amended so that no slopes exceed 3:1. City Council Summary – August 12, 2013 7 14.The developer ’s engineer must submit a soils report and boring log for this site indicating the soil conditions, permeability and slope. 15.The plans must show the elevations at the corners of the proposed building and where the building foundation is acting as a retaining wall. 16.The plans must identify any stockpile areas that will be used during construction. 17.The developer ’s engineer must call out the 6-foot retaining wall around the “outdoor space ” in the plans and include top and bottom of wall elevations. 18.The following materials are prohibited for retaining wall construction: smooth face, poured- in-place concrete (stamped or patterned concrete is allowed), masonry, railroad ties or timber. Walls taller than 6 feet shall not be constructed with boulder rock. 19.The developer ’s engineer must adjust grading at the face of the east retaining wall to create a swale so water will flow away from both the wall and the building. 20.The retaining walls shall be privately owned and maintained. 21.All retaining walls over six feet high and within 10 feet of a sidewalk or other public way must have a fence or other barrier. This condition includes the areas where the building foundation will act as a retaining wall. 22.Before vehicles enter Pioneer Trail, the driveway must provide a landing area that starts at least 50 feet back from the crosswalk and is at a 2% maximum grade. 23.The parking lot aisle must be 26 feet wide. 24.The turnaround must allow enough room for a fire truck to turn and exit the parking lot without going through the parking spaces. Approved turnarounds include a 100-foot hammerhead and a 70-foot diameter cul-de-sac. 25.The plans are amended to read “Assumed wetland boundary – area not delineated per 1987 Corps Manual.” 26.The 894 ’ contour is the assumed wetland boundary for purposes of determining buffer and setbacks. 27.Wetland buffer shall be shown to measure twenty (20) feet as is consistent with a Manage 2 wetland. The setback from this buffer shall then be thirty (30) feet. 28.That portion of the property containing the Bluff Creek Primary Zone and the tributary to Bluff Creek is dedicated to the city as per discussion with applicant and city staff. 29.The model shall be amended to show that the peak discharge rate at the curb cut is no greater than 3.0 cfs during the 25-year storm event. If this cannot be achieved, the applicant is strongly encouraged to use pipe to convey stormwater runoff. 30.An operations and maintenance manual shall be provided to the city for review and approval and shall cover the bioretention feature and the swale inlet into the pond. City Council Summary – August 12, 2013 8 31.The outfall for the stormwater detention pond shall be pulled away from the wetland such that there is adequate room to install all rip rap without any disturbance below the 894 ’ contour. If practicable to do so, the outfall shall be pulled entirely outside of the wetland buffer area. 32.The bioretention feature shall be designed in a manner consistent with the Minnesota Stormwater Manual “design criteria for bioretention ”. 33.A detailed plan for the bioretention feature, including phasing, soil amendments, underdrain (if necessary) and planting schedule shall be provided to the city for review and approval. 34.Percolation tests shall be performed in the bioretention area to determine infiltration rates. The model shall be amended based upon these findings and provided to the city. 35.The bioretention feature shall be designed such that it drains within 48 hours. 36.Pretreatment shall be provided prior to discharge to the bioretention feature. This shall be a grass swale consistent with the MN Stormwater Manual “Guidelines for filter strip pre- treatment sizing ”, a forebay or a sump manhole at least three feet in depth. 37.The applicant must receive permission from Carver County for the proposed runoff condition into Pioneer Trail, and provide a spread and run calculation to show that the proposed catch basin will capture the ten-year event or otherwise design the storm sewer to capture this event. 38.The applicant is responsible for all other permits and approvals. 39.The developer ’s engineer must show the detailed lift station design and location in the plans. 40.The City of Chaska must approve the sanitary sewer plans. 41.The sanitary sewer and watermain shall be privately owned and maintained. 42.A plan sheet is required to show the watermain extension from the driveway to the connection to Chanhassen ’s watermain system. 43.The watermain that is parallel to Pioneer Trail must be 8 inches for fire flow conditions. 44.The developer ’s engineer shall model the watermain extension for fire flow demand to the development to ensure the watermain pipe size is adequate. 45.Fire hydrants are required every 400 feet, and gate valves are required every 800 feet. 46.This property has outstanding assessments from previous improvement projects that were deferred due to the property ’s Green Acres status. Altering the zoning for this property will cause the assessments to come due. 47.Water and sewer trunk and hook-up fees are to be collected with the development contract. 48.A permit is required for any work within the MnDOT or Carver County right-of-way. City Council Summary – August 12, 2013 9 49.A temporary construction easement will be required for the installation of utilities within road right-of-way. Miscellaneous Conditions : 1.The applicant shall work with staff on minor plan modifications. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Resolution #2013-39: Councilwoman Ernst moved, Councilman McDonald seconded that the City Council approve a Resolution removing property from the Rural Service District. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PRESERVE AT RICE LAKE: SOUTH OF WEST 86 TH STREET, NORTH OF TH 212 AND EAST OF TH 101; APPLICANT: J & S VENTURES 1, INC: REQUEST FOR A LAND USE MAP AMENDMENT FROM RESIDENTIAL-LOW DENSITY TO RESIDENTIAL-LOW AND MEDIUM DENSITY; REZONING FROM SINGLE-FAMILY RESIDENTIAL (RSF) AND MIXED LOW DENSITY RESIDENTIAL (R4) TO PLANNED UNIT DEVELOPMENT- RESIDENTIAL (PUD-R); PRELIMINARY PLAT OF 13.22 ACRES INTO 16 LOTS AND 2 OUTLOTS WITH VARIANCES; SITE PLAN REVIEW; AND WETLAND ALTERATION PERMIT. Kate Aanenson presented the staff report and Planning Commission update for this item. Paul Oehme addressed issues related to construction of the noise wall, wetlands, surface water runoff, and ground water readings. Councilman McDonald asked staff to explain how they will communicate to the home buyers that there isn ’t room for additional features on the property . Mayor Furlong asked staff to explain the modifications to the plan since going before the Planning Commission. The applicant, John Knoblauch discussed wetlands , piezometer readings for ground water, sound wall, and landscaping. After comments from council members the following motions were made. Resolution #2013-40: Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the land use map amendment from Residential – Low Density to Residential – Low and Medium Density with the following condition, and adoption of the attached Findings of Fact and Recommendation: 1.Approval of the Land Use Amendment is subject to Metropolitan Council determination of consistency with system plan. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve th e rezoning from Residential – Low Density (R4) and Mixed Low Density Residential (R4) to Planned Unit Development – Residential (PUD-R) with the following condition; and adoption of the attached Findings of Fact and Recommendation and attached ordinance rezoning the property. 1.Approval of the Rezoning is contingent upon approval of the final plat and execution of the development contract. City Council Summary – August 12, 2013 10 All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the preliminary plat to subdivide 13.22 acres into 16 lots and 2 outlots as shown in plans dated received August 5, 2013 with the following conditions, and adoption of the attached Findings of Fact and Recommendation: 1. All lots must comply with the following table: COMPLIANCE TABLE Area (square feet) Width (feet) Depth (feet) Maximum Hardcover (square feet) Notes PUD 10,000 60 at building setback 100 30 percent L1 B1 10,085 126 122 3,025 Wetland L2 B1 10,001 90 108 3,000 Wetland L3 B1 11,324 148 109 3,397 Wetland L4 B1 10,281 76 143 3,084 Wetland L5 B1 10,103 70 146 3,031 L6 B1 10,301 63 134 3,090 L7 B1 10,017 62 128 3,005 L8 B1 10,000 62 124 3,000 Wetland L9 B1 10,187 62 129 3,056 Wetland L10 B1 10,024 63 123 3,007 Wetland L11 B1 12,083 65 (building setback)116 3,625 Wetland L12 B1 10,017 65 (building setback)118 3,005 Wetland L1 B2 14,085* 108 (building setback) 132 4,225 Wetland, * area of neck (4,961 sq. ft.) excluded from lot area calculations L2 B2 10,781 85 106 3,234 Corner lot L3 B2 10,000 106 127 3,000 L4 B2 10,003 91 148 3,001 Outlot A 282,031 6.47 acres open space/wetlands Outlot B 47,560 1.09 acres open space/wetlands ROW 72,309 1.66 acres TOTAL 576,299 13.23 acres City Council Summary – August 12, 2013 11 Wetland setback: 20 ft. buffer, 30 ft. principal structure, 15 ft. accessory structure. Front: 25 ft. Rear: 30 ft., accessory structure 15 ft. Side: 10 ft. house, 5 ft. garage 2.All relocated trees shall be warranted for two seasons and replaced by developer if dead or dying within that time period. 3.Advanced warning and speed advisory signs are required where the design speed is less than 30 mph. 4.The site plan and HydroCAD model must be revised to address the following comments: a.Peak discharge rates are proposed to increase at the following locations: i.Runoff leaving the overall site for the snowmelt events. ii.Runoff leaving the western portion of Wetland A for the 2, 10 and 100 year design events. iii.Runoff leaving the site to the north of the eastern portion of Wetland A for the snowmelt event. iv.Runoff leaving the site to the north of the western portion of Wetland A for all events. b.The drainage areas and/or curve number in the HydroCAD model must correspond to the Drainage Area and Curve Number Table. c.Directly connected impervious areas must be modeled separately rather than included in the composite Curve Number computation. d.The applicant must provide calculations (or submit a model) demonstrating that the city ’s requirements for water quality are satisfied. i.If the event-based NURP standard cannot be achieved by dead pool storage, then (P8 or other) calculations should be based on equivalent annual removal efficiencies. ii.If an iron-enhanced filtration system is included in the design, calculations should be provided demonstrating the water quality treatment benefits of the BMP. Detailed plans of the system should be submitted for review with the calculations. iii.The report notes that the east pond is able to remove 87.8% of the phosphorus load. This removal efficiency appears excessively high. It is anticipated that there is either an error with the model inputs or the calculation was performed for a particular rainfall event rather than annualized removal efficiency. City Council Summary – August 12, 2013 12 5.The developer shall obtain off-site easements over the existing swale and 18 ” culvert. 6.The developer agreed to replace the 18 ” culvert north of the site with a new pipe that provides the same capacity. 7.The HydroCAD model must be revised so that the impervious surface of the lots is 30%. 8.If groundwater is encountered during site construction the lowest floor elevations must be adjusted so that there is a minimum three-foot separation. 9.The grading plan must be revised to address the following comments: a.The developer must obtain a MnDOT permit for the proposed grading within the MnDOT right-of-way. b.It is difficult to discern between the proposed contours, lot lines and setback lines. The developer ’s engineer is requested to change the drawing line weights. 10.Some homes may choose to install a privately-owned and maintained booster to provide a higher water pressure. 11.The watermain shall be 8-inch PVC (C-900). 12.Prior to final submittal the developer must obtain all necessary easement s to install the sanitary sewer off-site, to the north. 13.A portion of the trunk sewer and water hookup fees must be paid in cash with the final plat in the rate in effect at that time. 14.The proposed location of the catch basin on the east side of the cul de sac must be shifted so that it will not conflict with the pedestrian ramp to the trail between Lots 11 and 12, Block 1. 15.Street and utility plan and profile construction plans must be submitted with the final plat. 16.Outfalls into the easterly pond must be minimized to the greatest extent practicable. 17.Plan shall show proposed pond maintenance access and landscaping must not interfere with pond maintenance access. 18.The applicant must apply for and receive an NPDES permit from the Minnesota Pollution Control Agency and provide evidence to the city prior to grading the site. 19.The Surface Water Pollution Prevention Plan (SWPPP) must be prepared as a standalone document and submitted to engineering for review and comment prior to final plat approval. This SWPPP shall include a narrative, plan set and applicable details. 20.The SWPPP must include the required elements as listed in Part III of the National Pollution Discharge Elimination System General Permit Authorization to Discharge Stormwater Associated with Construction Activity (NPDES Construction Permit) and in the MPCA City Council Summary – August 12, 2013 13 SWPPP checklist. 21.A detailed erosion prevention and sediment control plan must be submitted for review and approval per the requirements of Section 19-145 of Chanhassen City Code and the NPDES Construction Permit. This should include, among the other listed requirements, all temporary and permanent best management practices. 22.There is significant evidence of gully erosion at both off-site discharge locations. Rates must be reduced below existing discharge rates or efforts must be taken to stabilize these discharge points to prevent further channel incision and head cutting. 23.Wetland buffers are required around all wetlands on site. Extend buffer around wetland E. 24.Wetland buffer must be extended through all disturbed areas. A detailed vegetation management plan must be developed showing how these areas will be permanently stabilized. 25.A vegetation establishment and management plan must be developed and submitted for review for all areas preserved as open space including those areas graded for the construction of stormwater management practices and the installation of utilities that are above the normal water level prior to final plat approval. 26.Minnesota Department of Transportation right-of-way is outside of the City of Chanhassen ’s WCA jurisdiction as MnDOT is their own LGU. Chanhassen ’s review of wetland boundaries ended at the property limits. The applicant must get all appropriate approvals from MnDOT for work on the sound wall. 27.The development must comply with the MN Rules Chapter 6120 and the DNR must issue their concurrence to this effect. 28.Estimated Surface Water Management Connection charges due at the time of final plat are $69,983.50. Provide area of wetland buffer and preservation/volume reduction area after development to accurately calculate credit. 29.Fifty-percent (50%) of park fees shall be collected in consideration for the dedication of Outlots A and B. The park fees shall be collected in full at the rate in force upon final plat submission and approval. At today ’s rate these fees would total $46,400 (16 lots X $5,800 per lot/2). 30.Wetland nomenclature on plan set shall be amended to correspond with HydroCAD drainage report and wetland replacement application. 31.The land owner and the selected contractor must provide a Landowner Statement and Contractor Responsibility for Work in Wetlands or Public Waters form to the City prior to working on the road crossing into the site. This form is available on the Board of Soil and Water Resources website. City Council Summary – August 12, 2013 14 32.A detailed planting schedule and maintenance plan must be provided for the preservation/volume reduction area. 33.Preservation/volume reduction area shall be protected from construction traffic, material stockpiling and other construction related activities during site development. These protection measures shall be shown in plans. 34.Signs shall be placed along the preservation/volume reduction area to protect the area from encroachment after build out. 35.Seeded areas within the outlots shall be established and managed according to guidelines and policies developed by the Minnesota Board of Soil and Water Resources as are available on their website. 36.Construction of the 8-foot wide neighborhood trail connection from the public street to the southeast corner of the property. 37.The applicant shall comply with all MnDOT requirements for any work within their right-of- way, i.e. noise wall, landscaping, etc. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the Variances to allow a reduced setback from Highway 212 and a cul-de-sac that exceeds 800 feet in length as shown in plans dated received August 5, 2013 with the following conditions and adoption of the attached Findings of Fact and Recommendation: 1.Approval of the variances is contingent upon approval of the Land Use Plan Amendment, Subdivision, Site Plan Review, Rezoning and Wetland Alteration Permit. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the site plan for a medium density development as shown in plans dated received August 5, 2013 with the following conditions and adoption of the attached Findings of Fact and Recommendation: 1.Approval of the Land Use Amendment subject the Metropolitan Council determination of consistency with system plan. 2.Adoption of the Chanhassen PUD Ordinance, which shall be created to govern the site and design standards. 3.Execution of the Site Plan Permit. 4.Approval of the final plat and execution of the development contract. All voted in favor and the motion carried unanimously with a vote of 5 to 0. City Council Summary – August 12, 2013 15 Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the wetland alteration permit as shown in plans dated received August 5, 2013 with the following conditions and adoption of the attached Findings of Fact and Recommendation: 1.Wetland buffers are required around all wetlands on site. 2.A plan should be provided showing the location of all wetland buffer signs. These signs shall be placed concurrent to the installation of erosion prevention and sediment control BMPs except when grading is proposed at a buffer monument location. 3.The plan must meet the sequencing requirements of the Minnesota Wetland Conservation Act. This can be accomplished by locating the sidewalk to the north side of the proposed road and extending the regional connection between lots 11 and 12 of Block 1. 4.A completed Application for Withdrawal of Wetland Credits Form shall be provided with the Minnesota Local/State/Federal Application for Water/Wetland Projects as well as a signed and executed purchase agreement between the applicant and the bank holder. 5.Wetland nomenclature on plan set shall be amended to correspond with HydroCAD drainage report and wetland replacement application. 6.Approval of the Wetland Alteration Permit is contingent upon approval of the Land Use Plan Amendment, variances, Rezoning, Site Plan Review, Final Plat, and execution of the Development Contract. All voted in favor and the motion carried unanimously with a vote of 5 to 0. RICE MARSH LAKE TRAIL IMPROVEMENTS: CONSIDER AWARD OF BID. Todd Hoffman presented the results from the bidding process noting the low bid was submitted by Barber Construction, Inc. Mayor Furlong asked about the history of Barber Construction ’s work in Chanhassen. After comments the following motion was made. Councilwoman Ernst moved, Councilman McDonald seconded that the City Council accepts the bids and awards the contract to Barber Construction Inc. in the amount of $194,034 for the Rice Marsh Lake pedestrian trail improvements. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PIONEER PASS PARK IMPROVEMENTS, 9630 BLUFF CREEK DRIVE: CONSIDER AWARD OF BID. Todd Hoffman presented the results from the bidding process noting the low bid was submitted by K.A. Witt Construction. Mayor Furlong asked about the re-grading that was done to this park to remove excess soil and clarification of the landscaping plan . Councilman McDonald asked about the type of use for the fields in the park . Councilwoman Ernst asked for clarification of what was included in the alternate bid. City Council Summary – August 12, 2013 16 Councilman McDonald moved, Councilwoman Tjornhom seconded that the City Council accepts the bids and awards the contract for Pioneer Pass Park improvements located at 9630 Bluff Creek Drive to K.A. Witt Construction in the amount of $191,329.85 for the base bid and alternate. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Councilwoman Tjornhom provided an update on Chanhassen/Carver County Day festivities that were held at the Minnesota Landscape Arboretum . Councilman Laufenburger provided an update on the Chanhassen Red Birds season. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt thanked Councilwoman Tjornhom for stepping in for the Mayor at the Arboretum day festivities, and thanked department heads for their participati o n in National Night Out. Paul Oehme provided an update on street projects. CORRESPONDENCE DISCUSSION. None. Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 9:25 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING AUGUST 12, 2013 Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, Todd Hoffman, Roger Knutson, and Drew Ingvalson PUBLIC PRESENT: Keith Peterson 921 Hiawatha Drive Wally Schwab 950 Carver Beach Road David Moore 3811 Williston Road, Minnetonka Dave Pokorney 1403 Valley View Road, Chaska John Knoblauch 1450 Knob Hill Lane PUBLIC ANNOUNCEMENTS: Mayor Furlong: Thank you and welcome everybody. We ’re glad that you joined us this evening and also like to welcome those watching at home. I ’d like to just start with a public announcement here and a few comments regarding an announcement that was made today through CNN Money Magazine. All of us are very proud to be associated with Chanhassen today. We ’re honored that Money Magazine ranked the City of Chanhassen as the 4 th best place to live in America. It ’s been our vision that Chanhassen is a community for life, providing for today and planning for tomorrow and by doing so we insure a high quality of life is sustainable for future generations. Our residents have built a strong sense of community. Long standing traditions. Active civic and social organizations, businesses and friendly neighborhoods. Those who raise families here as well as our residents and businesses benefit from our thriving downtown. Our extensive park and trail system. Benefit from our countless community events and preservation enhancement of our natural amenities. Essentially Chanhassen is a small town in a major metropolitan area with benefits of both and the problems of neither. That ’s what I think makes living here so special. This year ’s survey emphasized our strong local economies. Our low unemployment among diversified business partners and a low crime rate. Recognition for many years of dedicating committed service for many of our businesses. The Chanhassen Dinner Theater. Emerson Process Management. General Mills. Instant Web Companies. Berquist Companies. Also our City, County and School Districts 112 and 276 . Businesses, civic partners, public officials, surrounding communities all have been a part of the recognition that we see today, and we can all be very proud of being a part of that and we can also be humbled because we all know that there are many great places to live here in the metropolitan area so from our standpoint I think it is a wonderful and just a great recognition of a lot of work that ’s been done by a lot of people over many, many years and to continue to be recognized I think is some of these recognitions of across the country is really just a special, special treat for all of us so I know I ’m proud and honored, humbled and I ’m sure others are too so we want to say thank you to everybody that ’s been a part of that and we ’ve got some people here. I would certainly open up the comments from members of the council and we have a cake that we want to share with people and have some fun and celebrate before we get into the business as well so any other thoughts or comments from members of the council. Or staff. Yeah, Councilwoman Tjornhom. Chanhassen City Council – August 12, 2013 2 Councilwoman Tjornhom: I think we ’re thanking the citizens tonight for building Chanhassen to what it is and National Night Out was just a true story …seeing all the neighborhoods and seeing all the people and just the camaraderie. It ’s something that you don ’t see in a lot of communities I don ’t think and so, and I think as I was talking to residents you know we talked about the fact as a council we strive that if we ’re going to make this Chanhassen for a long time, you ’ve got to buy locally. You ’ve got to support our organizations and become involved and I think that ’s what we do in this town. I mean we have a Dinner Theater. We have a local hardware store where I walk into and he knows my name, which is something that I feel sorry for him that he has to help me sometimes but nonetheless he does and you know just even the fact that we ’re having more building permits coming in and more places that are wanting to invest in us I think is a real tribute to everybody in town and a tribute to everybody that ’s ever served on the council or is now serving on the council so we should be very proud. Mayor Furlong: Other thoughts. Councilman Laufenburger: Yeah Mr. Mayor I think that what you said was real important. We need to be humbled by this. We don ’t set out to build a community to win awards. Mayor Furlong: Absolutely. Councilman Laufenburger: We set out to build a community that is cherished, enjoyed, rewarding for the people who live here and also the people who come to Chanhassen. I think about the 4 th of July parade. There must have been at least a million people along the streets wasn ’t there Mr. Oehme? Mayor Furlong: You could work for the park department. Councilman Laufenburger: Yeah, and many people come from surrounding communities just because they enjoy that part of Americana so the awards are great. The recognition is phenomenal but for those of us who live here, we take this as just prideful that we can call Chanhassen our little town home. Mayor Furlong: Absolutely. Councilwoman Ernst. Councilwoman Ernst: Yes Mayor, and you touched on it. You know it ’s taken a lot of hard work with previous councils as well as city staff so it ’s, you know it ’s just that hard work that everyone has given throughout the years to make Chanhassen what it is today so I want to thank those too that are listening that have been a part of this so. Councilwoman Tjornhom: Can I just make a comment on Councilman Laufenburger ’s comments? Mayor Furlong: Yeah, please. Councilwoman Tjornhom: He didn ’t mention the Red Birds once. Councilman Laufenburger: Humility. Councilman McDonald: Well if I could I would have mentioned the Red Birds because I think that ’s one of the things that makes the community really a fun place to be but in all seriousness, yeah last week when we went out for National Night Out, this was before the award came out and everything and I mean there is just something within the community. It ’s, I don ’t know how much we have to do with it as council. It ’s the people that live here that make the community what it is and I think that that really kind of shows as you go from neighborhood to neighborhood. The way I mean people welcome you. The way people are doing things together. They know what ’s going on. They ’re very interested and again what Chanhassen City Council – August 12, 2013 3 can they do to help their neighbors and all of those type of things so yeah, I think this is an award that just kind of re-emphasizes and shows that Chanhassen is a community, well as the mayor says for life and we ’re planning for tomorrow and trying to do everything we can to make this kind of an oasis in a very difficult region and world so well deserved. Mayor Furlong: Thank you for those comments. I guess just real quick, I often when I see people that recently moved to town I ask them why, because you want to know, and the comments are very similar. It ’s the parks. It ’s the open space. It ’s the small town feel. It ’s our downtown and some people recognize if they ’re moving to the region, to the area for the first time, these types of rankings. This Money Magazine. The Family Circle magazine are things that they look at so they come and look at Chanhassen to see what, you know what makes the difference. That ’s important. I ’ve had a few people say, and this is to me really makes the difference for me is, you know we moved here for my job and we came to Chanhassen because of what we saw and we came out and we liked everything but then we changed jobs so we could stay here and when they say it ’s that connectiveness that we have, and that ’s a credit I agree to others who have mentioned it, to the neighborhoods. All the people. The individuals. The businesses. It ’s not what happens at City Hall but it ’s everybody who lives here because we are a welcoming community it ’s easy to get connected. It ’s easy to set roots I ’ve been told and I believe here in town and so when people come here for reasons that they ’ve heard and what they see and like but then they stay here, that to me is the testament so. You know we should all be proud. We should all be pleased and honored for this and humbled by the recognition at the same time but I think we have some cake, do we not Mr. Gerhardt? Todd Gerhardt: Yes we do. Mayor Furlong: Excellent and obviously I came back from vacation just in time for the cake because if I wasn ’t here I ’m sure we ’d have cake anyway. Right Councilwoman Tjornhom? So with that, let ’s take a short recess and we have a number of people here in the council chambers and if anybody ’s watching at home and wants to come down quickly for cake they can do that too so, let ’s take a short recess and just enjoy this time for a little bit then we ’ll resume with our council meeting in a few moments. The City Council meeting was recessed at this point to share cake with audience members. Mayor Furlong: Let ’s go ahead and reconvene the council meeting this evening and move on with the business before us this evening. First of all I ’d ask members of the council if there are any changes or modifications to the agenda. If not, without objection we ’ll proceed with the agenda as published. CONSENT AGENDA: Councilman Laufenburger moved, Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager ’s recommendations: 1.Approval of Minutes: -City Council Verbatim and Summary Minutes dated July 22, 2013 2.Receive Commission Minutes: -Planning Commission Verbatim and Summary Minutes dated July 16, 2013 3.Approve Summary Ordinance for Publication Purposes for Rezoning of the Chanhassen Apartments Site from Agricultural Estate (A-2) to Planned Unit Development-Residential (PUD- R) 4.Resolution #2013-38: Approve Certificate of County Board, Classification of Tax Forfeited Lands. Chanhassen City Council – August 12, 2013 4 All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: None. 960 CARVER BEACH ROAD, APPLICANT: DAVID D. MOORE, INC./OWNER: ANITA BENSON: REQUEST FOR A VARIANCE FROM SECTION 20-615 OF THE CHANHASSEN CITY CODE TO CONSTRUCT A SINGLE FAMILY HOME. Kate Aanenson: Thank you Mayor, members of the City Council. This request is for a variance on a lot at 960 Carver Beach Road. Applicant ’s David Moore, representing the property owner Anita Benson. The variance from the Section 20-615 of the Chanhassen City Code to construct a single home. There ’s 1,888 square feet of living area and a two car garage and a 5% hard cover variance for the 25%. Again there is a minimum standard for a home size in the city of Chanhassen depending on the type. The location is Carver Beach. Carver Beach Road. It ’s a combination of 3 lots. So the non-conforming lots of record. There ’s no variance required to construct a detached single family dwelling on a non- conforming lot of record, excluding platted lots and outlots provided that it fronts on a public street or approved private street and provided that the structure meets the minimum requirements. So the requirement that this home does not meet is the impervious surface requirement. As I stated before, this Carver Beach, this is the original plat for the Carver Beach area. It includes 3 lots. So those 3 lots are 20 feet wide, 100 feet deep for the total of the 6,000 square feet. Again a standard lot would be RSF would be 15,000. Some of the subdivisions that we ’ve been approving recently, and some you ’ll see tonight are at the 10,000 square foot lot size. So again the, it ’s zoned RSF. Minimum lot size of the 15,000. The setbacks, 30 in the front, 30 in the rear and 10 on the side which it meets. This lot meets all that. The one deficiency then would be the hard surface coverage, the 25%. This then would be at the 30%. So here ’s how the house sits on th e lot meeting the setbacks again just except for the 30% hard surface coverage. So again the optimum house design for this would be, and this was something that was brought up in the neighborhood before about keeping a lower profile. I think at one previous attempt that did go through, it ’s in the staff report for a variance request. There was desire in the neighborhood to have a rambler and it was also brought up at the Planning Commission too that they would like to see a rambler but really the optimum for this size of a lot would have been a two story because that would reduce your hard surface coverage but in working, trying to meet the setbacks and get a reasonable sized house for the neighborhood, this was the direction the applicant went with the coverage as proposed. Again the staff believes it ’s well suited home style for that area and believe it ’s consistent with the ordinance. One of the questions that came up at the Planning Commission meeting was that, you know there was never any service ties to this lot. Any stub services to this lot, therefore it was never intended to be built but throughout the city and I just focused on a couple in Carver Beach so people can split off part of their lot and some of it with another lot. Combine certain, to make an actual buildable lot and there is the example on 1661 63 rd Street. An example where there ’s not a tie put in and the owner of that lot had to provide the sewer and water tie in as there was on Broken Arrow so it does happen in the city. Not every lot as it ’s platted comes in, particularly in this area, but there ’s some other older parts of town too but I just focused on two that were in Carver Beach. So with that when this item did go to the Planning Commission on July 16 th they did recommend support for the variance. The reason why this is before you tonight is the neighbors filed the petition to appeal the recommendation so that is why it is before you tonight so with that staff is recommending that you approve the 5% hard cover and I ’d be happy to answer any questions that you have. Mayor Furlong: Thank you. Questions for staff. Ms. Aanenson, could you go back to the ordinance that you had at the beginning of your presentation regarding non-conforming lots. What constitutes or what creates, what meets the condition that would be a non-conforming lot of record. Chanhassen City Council – August 12, 2013 5 Kate Aanenson: Well back when these lots were created they were the 20 by 100 feet. The city ordinance now is 15,000 square feet so there ’s all different types of assembling of those lots so if those 3 together only makes 6,000 square feet. Because it is a lot of record you are, we try to give them the reasonable use of that lot so we think that home size is reasonable for considering the area. It does meet all the setbacks so, within that, you know it could be somebody that had a house that was already in existence and had been torn down over time and that the standard had changed. Again this is the older part of town. That ’s where most of the non-conforming lots of record be, which would be also up on maybe Lake Minnewashta. Some of those older, smaller lots up there and then the Carver Beach area probably the most of them. Mayor Furlong: So it ’s not unusual to have non-conforming lots. Kate Aanenson: That ’s correct. Mayor Furlong: In the city. Kate Aanenson: Correct. Mayor Furlong: Okay. Alright. Councilman Laufenburger: Mr. Mayor? Mayor Furlong: Mr. Laufenburger. Councilman Laufenburger: Kate, so the variance specifically is 70 square feet of hard coverage more than would be allowable, is that right? Kate Aanenson: Correct. Councilman Laufenburger: Are there any lots or any, yeah any lots in and around this area where the hard surface exceeds 25%, do you know? Kate Aanenson: There may be. We didn ’t go through that. We did put some other variances in the area but we have granted variance for hard cover in the area. Councilman Laufenburger: Okay. Kate Aanenson: There ’s ways we could have accommodated too. You could have pulled the house closer to the street. Shorten up the driveway but when you have a smaller lot to begin with, it does provide additional guest parking and the like so there ’s other ways to, to give it, you still have to give some sort of a variance. Councilman Laufenburger: But in fact if you had moved the house then we would have had to have setback variances. Kate Aanenson: That ’s correct. Councilman Laufenburger: Okay. Thank you Kate. Mayor Furlong: You just made the comment there would have had to been some sort of variance. Chanhassen City Council – August 12, 2013 6 Kate Aanenson: Right. Mayor Furlong: Is it not physically possible? Kate Aanenson: No, I think if you would have done a two story house and kept the footprint smaller there may have been a way to do that but there was a lot of pressure from the last time this came through from the neighborhood that they didn ’t want to see a two story house and that the Minutes that were at the Planning Commission meeting, there was still concern about the height of this house. There is a two story across the street but some felt that that was not in character with the neighborhood so I think this type of development, this application tried to incorporate more of a split entry design. Mayor Furlong: So is this house, would this house as it ’s proposed be shorter? Have a lower... Kate Aanenson: Yes. Than a true two story correct. Mayor Furlong: Than a two story, okay. Thank you. Councilwoman Tjornhom. Councilwoman Tjornhom: What are some disadvantages do you think for granting this variance as far as water flow goes and drainage and situations with the other neighbor ’s properties? Kate Aanenson: I don ’t think there ’d be a problem with that. I can see if the City Engineer wants to comment on any concerns that he may see. Paul Oehme: Ms. Aanenson, Mayor, council members. Carver Beach, we are looking at making improvements to Carver Beach in the next couple years. There are some areas where we do have stormwater deficiencies that we ’re going to be addressing in several years. This particular area the stormwater capacity seems acceptable for the time being with the small impervious coverage surface above the recommended or the amount that ’s in the ordinance. I don ’t see a problem right now with moving forward with this variance. Councilwoman Tjornhom: Thank you. Mayor Furlong: Other questions? Councilwoman Ernst. Councilwoman Ernst: So Kate I had the opportunity to talk with some of the neighbors during National Night Out and one of the comments that actually was presented to me was that at one time the neighbors asked if that property was buildable and they were told no so can you, do you have any information regarding that? Was there a time when that property was not buildable or? Kate Aanenson: That was also brought up at the Planning Commission meeting. Not to our knowledge that that we would have said something like that through the planning department. Without it being a wetland or anything on that, I don ’t know why that would have been communicated so. Councilwoman Ernst: Then the other question that came up is, some of the neighbors had wanted to buy that property and they were told that they, and I don ’t remember the reasons exactly why but they were told that the y could not buy that property and I don ’t know if that was a point, I can ’t even tell you who owned it at that time but would there be a possibility that. Kate Aanenson: No, we wouldn ’t be involved in any decision there if someone wanted to buy a piece of property and attach it to their lot. That ’s, they ’d just go down and record it with the County. We wouldn ’t have to you know, if someone ’s taking a part of their property and splitting it off or adding to Chanhassen City Council – August 12, 2013 7 another one, then we ’d do an administrative subdivision but they ’re adding a piece, if it was a lot of record, that happens over time throughout the city so. Councilwoman Ernst: And then reading from some of the notes in the packet, and I think the year was like around 1999 where a variance was passed. Kate Aanenson: That ’s correct. Councilwoman Ernst: Was approved for a 36% impervious. Kate Aanenson: Right. Councilwoman Ernst: And that has always been the case but then there was, that was only allowed for a certain number of years. Kate Aanenson: What the law is, if you don ’t, our ordinance says if you don ’t use a variance within one year it becomes null and void so it was granted with a higher percentage of hard cover. I mean the 36% but after one year it expired so the applicant is now choosing now to go forward with it. Councilwoman Ernst: And asking for the 30 rather than the. Kate Aanenson: Correct. Councilwoman Ernst: Because they can ’t get the 36% now but. Kate Aanenson: Well they could ask again for that same number but you know we try to encourage them to try to minimize it as much as possible. Councilwoman Ernst: Because I think they were asking for 33%. Kate Aanenson: Well the hard they got, yeah they actually got more. A greater variance last time so they ’re asking for less, yeah. Councilwoman Ernst: Right. Okay. Kate Aanenson: So the reason it didn ’t go through is again it expired after one year. Councilwoman Ernst: Thank you. Mayor Furlong: Okay, any other questions of staff at this time? Mr. McDonald. Councilman McDonald: Yeah I ’ve got one question. When this plan was brought to you and everything, did you talk to the builder about what it would take to actually put a house on that property that would require no variances? Kate Aanenson: Yes. I mean we talked about the two story home, which I indicated. I think he can talk about that a little bit more too. Councilman McDonald: Okay, so the choices are we could have gone to a two story home that would have then put something in the neighborhood that ’s not typically there or you go to a lesser sized home with a smaller bedroom, or maybe with just one bedroom and that would fit but what they ’re wanting to Chanhassen City Council – August 12, 2013 8 do, that ’s why they need a variance. Kate Aanenson: Yeah, again I think we were trying hard to fit into the neighborhood. Trying to you know not go the full two stories. Minimize, so we ’re coming in less than what was approved before so that was our goal to try to work within that framework. Councilman McDonald: Okay, thank you. Mayor Furlong: Any other questions for staff at this time? At this point I ’d like to invite the people that initiated the appeal from the Planning Commission. Again the Planning Commission approved the variance request. This is on appeal by residents Wally and Cheryl Schwab, Robert and Doris Nelson and Keith and Julie Peterson so I would certainly invite each of them or their representative to come up. They mentioned in their letter disagreements with the variance because of Findings that were brought forth by the staff report and so, Planning Commission so good evening. If you could state your name and address for the record. Keith Peterson: My name is Keith Peterson. I live at 921 Hiawatha Drive in Chanhassen. Mayor Furlong: Thank you. Keith Peterson: The reason I guess our neighborhood kind of got fired up about this is multiple numbers of us called in to the City and they told us this lot was not buildable when it came up for sale and so Wally, Bob and I were going to buy it and then we were going to divide up our property so each one of our lots would be bigger and actually I think they all might have reached the 15,000 square feet. And so while we were getting our finances together and whatever gonna you know buy this lot, we found out it got sold by somebody that worked at the City and a ll of a sudden it was buildable. So how many of you would like to buy a lot in Chanhassen for $4,200? That ’s buildable. I think everybody would. And that ’s what this lot originally sold for and so, and Anita Benson who has never been to one of her own meetings bought the lot. I think she was a city engineer at that time and so the next thing we know it was buildable so you know we fought it last time. We won at that Planning Commission and then the City Council approved, basically they approved on a house that nobody wanted to build just to kind of keep everybody, us happy and not get sued by her. We ’re not even sure but now it came up again and my beef and all of us, our beef is Anita Benson bought this property for $4,200. The next time we find out about anything she ’s trying to sell it for $27,500. Never mowed it once. Didn ’t do anything. She hasn ’t even mowed it in 12 years. It ’s just a jungle right now. And the way we look at it, one of the regular stipulations is the purpose of this variation is not based upon the desire to increase the value or income potential of this parcel of land. That ’s where we ’re com ing from and by her buying this, never building a house herself to live in and actually she wrote a letter to the Planning Commission. I don ’t know if you have a copy of that, stating that in January, 1999 I developed building plans. Applied and received necessary variances to build on this property and it wasn ’t 1999. It was 2001 when it was approved and it wasn ’t here that got it approved. It was, she was trying to build a house for Habitat for Humanity, or that ’s who was going to do with that and she wrote a letter stating that in 1999 it was approved. That she had it approved, her plans and it was 2001 and it wasn ’t her plans. She was just trying to sell it for $27,000, let ’s see where it was at. $27,200 to Habitat for Humanity without even mowing one stitch of grass on this property. To me that sounds like profit. If this variance it ’s full profit and now the last 12 years she hasn ’t mowed it. Nothing got built there. I think they backed out of it but so our contention is this is just for pure profit. I talked to Mr. Generous and he ’s saying well you know, this gentleman here is applying for it but the owner is the one that ’s going to make the pure profit if this goes through and so, and there ’s another thing here too that I talked to Mr. Generous about and he told me it wasn ’t true. The 1999 isn ’t the year that it was approved. It was 2001 and she ’s saying it was 1991 separate from the Habitat for Humanity and she wrote here in this letter to the city that I was approached by city staff regarding city interest in purchasing this property Chanhassen City Council – August 12, 2013 9 using Community Development Block Grant funding for the building of a Habitat for Humanity home on the property. An agreement was reached with the community development staff for the purchase of this property. However the City Council didn ’t approve it but I went and talked to Mr. Generous and that didn ’t happen so these two paragraphs to me show that she ’s trying to cover that this is just for profit. So anyway that ’s, trying to think. So that ’s where our beef is you know when the City tells us it ’s not buildable, I mean we would have jumped on it that day if we knew that somebody was going to, it was only worth anything to somebody that lived next to it so you know we would have bought it instantly if we knew there could have been somebody from the city coming up you know and then all of a sudden it ’s buildable. I mean stuff like this is why people don ’t like government you know. You know we have nothing against all you guys but when. Mayor Furlong: It ’s the other government guys. Keith Peterson: Yeah, it ’s the other government but you know when you tell us that it ’s not buildable and then somebody from the city. Mayor Furlong: And if I can ask, because you mentioned that a couple times. Who told you, I think you were. Keith Peterson: See we don ’t know. We called the City. This land is for sale. Mayor Furlong: Okay. Keith Peterson: Mr. Schwab and I and I think the owner of the land. You know if I was the owner of the, if I was the guy that sold this lot for $4,200 and all of a sudden it ’s selling for $27,000 and it ’s buildable and he thinks it ’s not, I ’m surprised he wasn ’t on your tail. Mayor Furlong: Well and I guess that ’s the question. Keith Peterson: You know we don ’t know who. It was a female that ’s all I know so. Mayor Furlong: 10-15 years ago. Keith Peterson: Yeah it was back in, when did it first come for sale? ’99. Mayor Furlong: Okay. Keith Peterson: It was probably end of ’98 when we were inquiring on it. I believe Anita bought it January 5th, 1999. Mayor Furlong: Okay. Keith Peterson: And so that ’s kind of where we ’re coming from and. Mayor Furlong: Okay. Keith Peterson: And with this being approved, you know this, even the house now it ’s probably still going to be 10 feet taller than Wally ’s house which is going to be 20 feet next to it and you know basically by putting that in, I don ’t know if you want to turn the rest of the houses into tear down ’s or you know if you want, you know you start doing this and then true if you want Chanhassen as number 4 in the country but you ’re selling Minneapolis sized lots you know so. You know you ’re approving houses to be Chanhassen City Council – August 12, 2013 10 built , you know if you want to cram them in like Minneapolis that ’s kind of what it ’s going to happen here so, I don ’t know if anybody else has anything to say but that ’s my. Mayor Furlong: Please. Alright Mr. Peterson, thank you. Wally Schwab: Good evening. Mayor Furlong: Good evening. Wally Schwab: I ’m Wally Schwab. I live at 950 Carver Beach Road which is just east of the property in question. Lived there for 33 years. Needless to say will be quite impacted by whatever decisions take place on this piece of property. Just to throw a little light on some of what Keith was saying. Back when Mr. Osmundson, who then owned the property, let me know that he was going to put it on the market. He gave me a price on it. We kicked it around with Keith and Bob. I personally went over to the City planning office to inquire as to whether or not it was a buildable lot. I was told by I don ’t know who. Whoever I talked to pulled it up on the computer. Looked at it. He said no, that can ’t be built. It ’s too small. It doesn ’t have sufficient square footage. Nor is it stubbed. It can ’t be built. So that ’s what we got from the person then at the Planning Commission and from there it just has kind of snow balled to where we are at today. Needless to say we who are very impacted by this would like to see nothing happen and there are other offers on the table from us that will allow Ms. Benson to sell the property not as maybe a great a profit as she might like but she would still be able to sell the property. So I ’m requesting that you take this really under serious consideration. There are other split level houses in the area. Our immediate area. They are all on full sized lots. Not a dinky little 60 by 100 lot and that ’s pretty much my viewpoint on it. Thank you. Mayor Furlong: Thank you. Mr. or Mrs. Nelson here or do you want to comment? Mr. Nelson: I ’m here but I ’m the one that handed that …read that and go over the same stuff … Mayor Furlong: Okay. Alright. Thank you very much. Ms. Aanenson, thoughts and comments on the objections raised by the residents? Kate Aanenson: Those were the same points, those were raised at the Planning Commission. Unfortunately I ’m not sure how that was communicated. I think as the City Attorney knows that if it ’s a lot of record, we do our best to see if it can be built on so. Mayor Furlong: Well and I guess Mr. Knutson a question for you based on the comments raised by the residents. First is whether or not the lot is buildable as it is, and while it ’s 3 lots they are assembled as a single lot, is that correct? Roger Knutson: Correct. Mayor Furlong: So originally they were 3 of the 20 by 100 but now it is a single lot of record. Roger Knutson: That is correct. Mayor Furlong: Okay. And is it a, does it meet the definition of being a non-conforming lot of record? Roger Knutson: Definitely. Mayor Furlong: Okay. Chanhassen City Council – August 12, 2013 11 Roger Knutson: The minimum lot size I believe Kate said was 15,000. This is 6,000 and city code and the zoning ordinance as you know better than I do I think, evolves over time so what, I ’m not sure what the zoning ordinance said in 1999. I ’m not sure about this but the current provision that says for example, regardless of your lot size if you ’re a lot of record and the only thing you ’ve got wrong with your lot is the lot size or lot dimensions, you don ’t even need a variance. It ’s buildable. That wasn ’t always in the city code but it sure is there today so the size of the lot is really not an issue. Mayor Furlong: Okay. Roger Knutson: That ’s taken off the table. It ’s deemed buildable. The only thing before you is the question of the 5% variance on impervious surface coverage. Mayor Furlong: Okay. Roger Knutson: And the question there is, is that a practical difficulty and, which is a new standard. It ’s only a year old. It means that the property owner proposes to use the property in a reasonable manner not permitted by this chapter so the question for you is, is this extra 5% of impervious surface reasonable under the circumstances or wil l it cause stormwater problems and I heard what your city engineer had to say about that but it ’s ultimately your decision. Mayor Furlong: Okay. And the requirement, you mentioned practical difficulties. There ’s also a requirement here I ’m reading that the purpose of the variation is not based upon economic conditions alone. Roger Knutson: The applicant wants to build a house and live there. You don ’t look what the property owner making more money is not the issue. The question is, is this applicant who wants to build this house, does he just want to build this house for economic consideration or is he looking for a place to live. People to live. Audience: He ’s not going to live there. Roger Knutson: For people to live. A reasonable house. Mayor Furlong: Okay. Alright. Any other comments by either, yes sir? Todd Gerhardt: The applicant. Mayor Furlong: Okay, yep. If you ’d like to come up and respond, please. David Moore: I ’m David Moore. I live at 3811 Williston Road, Minnetonka. I am the applicant and buyer for the property. I ’m not representing Anita Benson. Edina Realty is at my office. Mayor Furlong: Okay. David Moore: My, to answer one of your questions. 33.5% was my hard cover application originally. I didn ’t realize that the deck was not part of that. That ’s why it was approved by planning department at 30.8 I believe. And I did research this property quite extensive at the City. I ’ve been doing this for several years. Back in the 1970 ’s the property abutting me to the west , it ’s address was 960 Carver Beach Road. I assume right about that time, 1977-78 is when it was split. Made a lot of record for whatever reason back then I don ’t know. I ’m aware of the side yard and the setbacks and the impervious Chanhassen City Council – August 12, 2013 12 applications that I ’ve made. This home is very well designed. I probably went through 500 prints and viewed them to get the aesthetic view of the front of the house to fit a value that would be agreeable to the neighbors I would hope. It is 3 bedrooms on the main floor. Two full bathrooms, including a master. Kitchen, living room, fireplace. Lower level, fourth bedroom and another bath so it ’s 4 bedrooms, 3 baths. Around 1,900 square feet finished. Yes, I could go smaller on a house on there and with 1,500 square feet of impervious surface area. Do a 960 split. Double tuck under garage. Wouldn ’t be standing here tonight. Would it be economical sound judgment on my part to do that? We were talking about maybe a one or two bedroom house. That ’s what would be served on that lot, a lot of record. Would it help the neighbors over here in values? No it wouldn ’t. This home now was in beginning stages was appraised for a little over $300,000 so it certainly fits the value and I wouldn ’t build anything cheap. I ’ve been doing this for 37 years. Any other questions of me? That ’s about all I can say tonight I guess. Hope you approve this … Mayor Furlong: Any questions of Mr. Moore? No, okay. David Moore: Okay, thank you. Roger Knutson: Mayor? Mayor Furlong: Mr. Knutson. Roger Knutson: Just because the variance law is changed multiple times, and I ’ve been in situations where there ’s some confusion. The variation before, the law before this current statute was passed about a year ago was undue hardship and without the variation are you prevented from having any reasonable use of the property. That is no longer the standard. It is not the standard so you don ’t look at could they build without a variance. That ’s not the question. Mayor Furlong: That was the old. Roger Knutson: That ’s the old standard. Mayor Furlong: Okay. Roger Knutson: Now the question is, is what they want reasonable? Is this a reasonable use of the property? Not could they build without it but is this reasonable. Mayor Furlong: Okay. Any other comments from the public? Okay, thank you. Let me bring it to council then for discussion and consideration. Thoughts and comments. Mr. McDonald. Councilman McDonald: I ’ll go first. Well based upon my understanding of our standards, and I thank Mr. Knutson for that because I was probably asking the wrong questions. Yeah, it seems to me as though it ’s a reasonable use of the property. It ’s a house. It fits into the neighborhood. Whether or not they make profit, it ’s not the City ’s problem. It ’s not our business so I discount all of that and all I ’m left with is, is it reasonable? I don ’t see why it ’s not reasonable and you haven ’t brought forth reasons for me to consider that it ’s not reasonable so I ’d be in favor of granting the variance. Mayor Furlong: Thank you. Other thoughts or comments? Councilwoman Tjornhom. Councilwoman Tjornhom: I have to concur with Councilman McDonald. While I feel your frustration and I understand that you had another vision for this piece of property, as a council member it ’s not my role to determine whether or not someone makes a profit on a lot or. Chanhassen City Council – August 12, 2013 13 Audience: …put that in the thing that it can ’t be for profit. Then you can ’t consider that. Mayor Furlong: She can continue her comments please. Councilwoman Tjornhom: It ’s not my role to determine if a private citizen buys a piece of property and what that profit is and if that ’s correct or not. I asked the question tonight whether or not there was any surface water issues because as a council member that is what I ’m most concerned about is making sure that there ’s no harm done to any of the other neighboring properties and I was answered by the engineer that he didn ’t feel there was any issues with that and so for that reason I also will be approving for the variance. Mayor Furlong: Thank you. Councilwoman Ernst. Councilwoman Ernst: Yeah, so this is a hard one for me because it ’s just a few houses down from me and I ’m very sympathetic to the situation. I have to say that I like, from what I ’ve seen I like the design of the house and I, it sounds like with the impervious surface issue that the stormwater issue is covered and it sounds like there is a hardship that ’s involved here and that constitutes a variance as this type of a change. You know my neighbors are really caught in a hard place and simply due to circumstances that have happened over the past years and what it is today and I ’m disappointed with those circumstances. However with the situation and the variance and what has been proposed, I have to do the right thing for the City as well and I feel that the right thing to do is to vote in favor of the variance. Mayor Furlong: Thank you. Mr. Laufenburger, thoughts or comments. Councilman Laufenburger: Just a brief one Mr. Mayor. I think that Mr. Knutson in describing the rules under which we can approve a variance now and how they are different from a year ago, I think it falls on us as a council to provide a real solid test of reasonableness and I ’m thinking about, I think that Mr. Moore and his efforts to build a very nice home that would contribute to the neighborhood as opposed to detract from the neighborhood, I think that ’s a good thing and I think that 70 feet of impervious is not unreasonable. 70 square feet of imperviousness is not an unreasonable reason to deny this variance so I would support the variance. Mayor Furlong: Thank you. I think the issues have been pretty well defined. Is it buildable? Currently our ordinances it is. Whether it was before or what information was received before, we can ’t say but today it is. Is there a hardship? Does it meet the conditions of a variance request and to the standpoint of not could they do something else, which was the old standard, but is what they ’re requesting reasonable? I look at this and with the city engineer ’s statement that the additional impervious surface would not cause a public problem from stormwater management . I think it is reasonable. The issue of economic considerations here I think certainly there ’s a desire to increase the value of the property by improving the property but I think that ’s very consistent with everyone who has built a home or might take a lot and build a home on the lot. It ’s to improve the property for their use or to sell so I think that ’s just the marketplace and a very reasonable use of this property. If they were seeking to build a type of building or improve upon the property that wasn ’t consistent with the surrounding neighborhood, that wasn ’t in harmony with the area, then that would be different but I think what is being proposed here and the expectations that they follow all the permitting process and all the ordinance, where the one area of variance from city ordinance is the impervious surface cover I think it ’s reasonable and so if that ’s the standard by which we are charged to make a decision, that makes sense to do for me so with that, unless there are other comments I would certainly entertain a motion. Mr. McDonald, since you were leaning forward. Chanhassen City Council – August 12, 2013 14 Councilman McDonald: I make a motion that the Chanhassen City Council approves a 5.8% hard cover variance to permit the construction of a single family home subject to the conditions of the staff report and adoption of the Chanhassen Board of Appeals and Adjustments Findings of Fact. Mayor Furlong: Thank you. Is there a second? Councilwoman Tjornhom: Second. Mayor Furlong: Motion ’s been made and seconded. Any discussion on that motion? Hearing none we ’ll proceed with the vote. Councilman McDonald moved, Councilwoman Tjornhom seconded that the Chanhassen City Council approves a 5.8 percent hardcover variance to permit the construction of a single family home subject to the following conditions and adoption of the Chanhassen Board of Appeals and Adjustments Findings of Fact: 1.The builder shall provide a tree survey as part of the building permit process. The builder shall try to preserve the trees at the perimeter of the property. 2.The building shall be limited to the split level house design. 3.The builder shall apply for a building permit and meet all requirements of said permit. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Furlong: Thank you everyone. Appreciate your understanding. BLUFF CREEK COTTAGES, NORTH OF PIONEER TRAIL AND WEST OF BLUFF CREEK BOULEVARD, APPLICANT: CHESTNUT GROUP, LLC/OWNER: JOHN KLINGELHUTZ: REQUEST TO REZONE 8.9 ACRES FROM AGRICULTURAL ESTATE DISTRICT (A-2) TO MIXED MEDIUM DENSITY RESIDENTIAL (R-8); SITE PLAN REVIEW WITH VARIANCES FOR THE CONSTRUCTION OF A SENIOR HOUSING FACILITY; CONDITIONAL USE PERMIT TO ALLOW DEVELOPMENT WITHIN THE BLUFF CREEK OVERLAY DISTRICT; AND A RESOLUTION APPROVING REMOVAL OF THE SITE FROM THE RURAL SERVICE AREA. Kate Aanenson: Thank you Mayor, members of the City Council. This request did appear before the Planning Commission on July 16 th . Whoops. Got the wrong project up. Sorry. It ’s located off of Pioneer Trail. This is a property that, it was impacted by the 212 interchange. At one time before the design build came forward with the 212 there was potentially proposed an interchange at this location of the confluence of Pioneer Trail and actually the new Pioneer Pass Road, Bluff Creek Road going into Pioneer Pass. So part of this property shown here will eventually be vacated and that would be this area right in here so it ’s a little, and we have steep slopes on the back side as we go towards Liberty on Bluff Creek so this site, while it was given medium density, it ’s kind of topographically separated from the rest of the city. The land use on, the current land use and zoning on this property is medium density but it ’s zoned agricultural so surrounding it, as I mentioned we have the Liberty on Bluff Creek which is also PUD Medium Density. We have a neighborhood from Chaska that ’s immediately to the west of this property, and then the new park for Pioneer Pass and the Pioneer Pass subdivision. Again then eventually the right-of-way for the 212 will be vacated as MnDOT moves through that process. So this request is for the rezoning from A-2 to R-8, consistent with the guiding of the property. A site plan approval for a care retirement facility, and a conditional use permit for grading within the Bluff Creek. So the rezoning is Chanhassen City Council – August 12, 2013 15 actually approximately 8.9 acres. So again the zoning on the property, as we just talked about, would go then to medium density consistent with the Comprehensive Plan. The site plan does not take up a lot of the property. It is actually kind of centered in the site itself and the building itself would be a 24 unit senior care facility. This would be very similar to what we did. We created the definition for the Beehive project that ’s currently under construction on Highway 41 so similar kind of setting where we found this kind of transitional use where we were kind of blending between a high density, low density, kind of a nice combination of where we have limited access. Again the one on 41, the issue there was until we get the property to the south developed we needed something with low turning movements coming in and out of that property. So this site again leads well to this type of use so again 24 beds. We created that definition. Fitting in the, it has to be a medium density zoning district, what this is, and excuse me one story, yeah. And the total site coverage is very low so for the entire parcel. Now one of the questions that was raised from the neighborhood, could another facility be built on this? Potentially. Again that would be depending on the vacation of the right-of-way and the timing of that and utilities to the site. Again access would be off of Pioneer Trail and that was another one of the issues. Going back to the siting of this property, you have an access going in to Pioneer Pass via Bluff Creek so there ’s some turning movements there so with the limited access required for this, because of senior care facilities, it really is a good use for this type of a location. So this is the building itself located on the site. It ’s a high quality materials, and I do have the material board here if we can just look at that for a second. So high quality materials. Compliment Sharmeen Al-Jaff on our staff who worked with the applicant to kind of improve the look of the building. Some of the pitches and some of the materials on the site so it ’d be similar to what we ’ve got, kind of the prototype that we set with the Beehive standard. So the cultured stone at the entry and that sort of thing so we believe it ’s very well designed. One of the issues that was brought up with the neighbors was the location of the building from that one house that ’s in Chaska so that would be the closest house on the Chaska site, and that is actually the first floor elevation is about 912. This would be at 913 so they ’re actually pretty similar in elevation so it ’s a big change in character for that neighborhood. You ’re going across the pond there so it ’s actually about 300 feet across so there ’s a pretty good separation between the units. I guess that was one of the issues, if we go back to when we did the Centennial Hills, that neighborhood. Same kind of issue. We ’ve got about 300 foot separation and with the growth and maturity of the trees over time, the look that they would have again would diminish. The visual impact. This property is in the Bluff Creek corridor and so it does require a conditional use for grading. We talked about some of the grading that will have to go on in this so it ’s just grading and the secondary district, not the primary district so it ’s the first 20 feet that would then require a buffer. One of the other issues that was brought up by the neighbors was the sewer connection. I ’ll go back to a little bit different drawing so the sewer connection, when we looked at this, the city engineer, myself talking to the applicant, you could come in from the north, which would actually be off of Liberty on Bluff Creek but you have to come through, there ’s a pretty steep ravine coming across so actually the City of Chaska has the capacity to service this site so that would be the City ’s water, which would come down along Pioneer Trail which we have access to, but the sewer would actually come through Chaska so we ’re working on the agreement with that. The neighbors were concerned about that lift station, the capacity of that. We believe in talking to their city engineer, that ’s been resolved but we ’re going to form a letter from them before this site plan is executed and make sure that ’s all put in place. The residents in Chaska were concerned about that, if the lift station had that capacity so we ’ll get a final report on that, but with that the staff is recommending approval of this application and finally there is, this area is in the rural service district so there ’s an additional motion that did not appear before the Planning Commission but that would be taking this property out of the rural service district as it ’s being developed, so with that I ’d be happy to answer any questions that you have. Mayor Furlong: Thank you. Questions for staff. Mr. McDonald. Councilman McDonald: Can you go back and explain to me about how you gain entry to the property because if that ’s the property line then that means they ’re going across what to be able to get to the Chanhassen City Council – August 12, 2013 16 property? Could you go back through that because you said something about the State owns the right-of- way. Kate Aanenson: Yep. Yeah, so this piece of property, this is the excess right-of-way that MnDOT still has because this was intended before we did the design build, intended and purchased, intended for an interchange at this location. That was eliminated so this is still an excess right-of-way so they will get, just like we did over here to get to Pioneer Pass, Bluff Creek Drive, we constructed this road through the MnDOT right-of-way and that will also happen here so I ’ll be working with MnDOT to secure the location of that driveway. So this is the separation that we were concerned about. Just making sure we had enough space between the Bluff Creek Drive going into Pioneer Pass. This is the new park and then making sure we ’ve got enough separation there so looking at the uses, and could it have been, at 8 units an acre it could have been a lot different product but again I know I was challenged a little bit about this by the Planning Commission. We don ’t typically like to put senior housing kind of isolated away from other services, but it ’s actually kind of a good transition use so we felt good about that. That location of that use there. Councilman McDonald: Now when we built the property up on 41, I know that we discussed traffic coming in and out and wasn ’t that because of the use of this home. I mean you ’re not looking at a lot of single family cars and those things. It was more buses and kind of mass transit. Maybe families coming to visit every so often so it ’s not a lot of traffic as I recall. Kate Aanenson: No. The number of employees is in the staff report. They have you know the major shift at 3 employees. They have 15 parking spaces but again it ’s nominal as far as there ’ll be service deliveries and the like but it wouldn ’t be anything like you would have for, if we had 8 units an acre in there on the 8 buildable acres so it ’s significantly less and that was one of the concerns that the city engineer had regarding turning movements on that when you ’ve got another major corridor, Bluff Creek going up. That would be conflicting turning movements with the spacing requirements. Councilman McDonald: Okay, thank you. No more. Mayor Furlong: Thank you. Other questions. Councilman Laufenburger. Councilman Laufenburger: Kate, can you talk a little bit about water and sewer again with this picture up here? Kate Aanenson: Sure. Yeah. Councilman Laufenburger: Did you say that the water would come from the north to the south and the sewer would come along Bluff Creek Boulevard? Kate Aanenson: Sure. The water is in Bluff Creek Drive so it ’s going to be coming across Bluff Creek Boulevard. Bluff Creek Drive, sorry. Bluff Creek Drive so it ’d be coming over here. Councilman Laufenburger: Water in. Kate Aanenson: Water, it ’s coming this way. Councilman Laufenburger: And that ’s Chanhassen. Chanhassen City Council – August 12, 2013 17 Kate Aanenson: Correct. The sewer would have to come this way so rather than you know coming through this area, and this isn ’t showing topography but it ’s very steep through here coming through Liberty on Bluff Creek because the sewer is up there. That it ’s coming from Chaska this way. Councilman Laufenburger: Okay, so just back up you said to come from, for Chanhassen to service the sewer it would have to come from the northwest. Kate Aanenson: That ’s correct. Councilman Laufenburger: Okay. Kate Aanenson: Quite a ways and some environmental, yep. Councilman Laufenburger: But so what you ’re saying here is that Chaska, you ’re in discussions with Chaska for Chaska to take the sewer. Kate Aanenson: Yes. Councilman Laufenburger: And of course they would be compensated by the developer for that, is that correct? Kate Aanenson: Correct, yep. Councilman Laufenburger: Okay. Does that pose any problems for water to come from us, sewer to go from, I mean clean water comes from Chanhassen and gray water goes to Chaska. Kate Aanenson: Yeah. Councilman Laufenburger: Is that okay? Kate Aanenson: Something like that. I ’ll let Paul address that but again I just want to reiterate some of the neighbors in this area were concerned about that lift station and they, the City of Chaska has upgraded that so that ’s what we ’re waiting to get the verification so, make sure that can be resolved. I ’ll let Paul answer that question. Paul Oehme: Sure, Councilman Laufenburger. We have agreements with other communities for services similar to this so on billing purposes it shouldn ’t be very much of a problem. Councilman Laufenburger: Okay. Alright. Kate Aanenson: As long as you ’re on this slide, I think I ’d like to show you again kind of, it ’s illustratively I think it might be easier to see. This is the house where that, the elevation would be about 912 and then this building would be 913 so you ’re kind of looking across this wetland here. So again it ’s about 300 feet between the house and then the building. Mayor Furlong: Thank you. Other questions? Ms. Aanenson, the intended use here or the proposal is for the senior living. Kate Aanenson: Correct. Mayor Furlong: Correct. What, are there other possible uses for this property if it ’s built? Chanhassen City Council – August 12, 2013 18 Kate Aanenson: Yes. Mayor Furlong: The way it is proposed. Kate Aanenson: If the senior housing went away? Mayor Furlong: (Yes). Kate Aanenson: Yes. It is guided for medium density, which would allow up to 8 units an acre so it could be, it could be an apartment at that. It could be a townhouse at that. It could come in in some other format. Mayor Furlong: But if there was a different, instead of seniors, is it possible for just 24 adults to live there? Kate Aanenson: Yes. Oh in that, no. Actually that ’s what we put together in that senior ordinance that we did, that is limited to seniors. Mayor Furlong: Okay. Kate Aanenson: They would have to come back and amend that, and we spent a lot of time drafting that ordinance last summer. Working with the attorney ’s office on that and then, so we also figured a way to get some impact fee on that too so I think the definition that we ’ve got is clearly intended to be seniors. I think that came up when we were concerned about it, it might become some other type of group home, halfway house, something like that so we ’ve got that, they would have to come back and request that. Mayor Furlong: So our ordinance provides the City to insure that the intended use as is being presented here tonight would be the use. Kate Aanenson: Yep. Yeah, we define what a senior was and the like. Mayor Furlong: Alright. Thank you. Any other questions for staff at this time? Is the applicant or their representative here? Any comments you ’d like to make? Dave Pokorney: Hello , my name ’s Dave Pokorney of 1403 Valley View Road, Chaska. Mayor Furlong: Welcome. Dave Pokorney: Yes, and I do represent Community Asset Development who is the development team on this project. Mayor Furlong: Okay. Dave Pokorney: First I ’ll say of the, I don ’t know it ’s like 48 conditions. I think it ’s the longest list of conditions I ’ve ever seen but we do, we ’re in agreement with all of them. Mayor Furlong: Oh really? Dave Pokorney: Yeah. Did a good job with conditions. Relative to the sewer, we ’ve had discussions with Chaska about this. They ’re now in the process, they ’re going to do a study basically to calculate Chanhassen City Council – August 12, 2013 19 what number of units. I don ’t think they ’re really that concerned about 24. They ’re concerned if it ever got bigger. From our standpoint and the ultimate users, which would be the Chestnut Group who would own the building, it ’s probably, we don ’t see us expanding on the site. With senior assisted memory care kind of facilities, this size of having 24, or more than 24 at a single location really doesn ’t make economic sense so it ’s unlikely. I ’m not saying that it would never happen but it ’s unlikely so we ’re not really too concerned about the sewer issue. We think we can work that out. If we had to, if it couldn ’t work then we recognize, you know it ’d have to go to the north. We think there ’s a lot of environmental issues with that. It probably means you have to directional bore it and we ’ve looked at it. It ’s feasible. It ’s just, even directional boring could cause some issues given the slopes that are there. Relative to the neighborhood, we did have a neighborhood meeting. I think generally we had a very positive response. You know this is, as I said at the Planning Commission, I was glad that it did not have to come before the Planning Commission and try to seek some of the other uses that were proposed on the site. I mean you know if this was, back when townhouses were a hot product, you could have seen somebody wanting to put something like that here. That can fit. It had some real grade issues. It had some sight line issues were really problematic w ith that so we really think this is a great use for this site but relative to sight lines today, if that building was there today and you were in one of homes to the west, you couldn ’t see it. I mean the trees are high enough that they would block that . But I have been there in the winter and during the winter you see right through the trees so this unit will be visible from the homes on the west during the winter times and there really isn ’t anything to affect that because they ’re both basically at the same grades. And the 912 elevation, we had looked, that was actually the average elevation of all the, there were half a dozen houses. They ’re all basically at the same elevation. So we tried to build a unit that is very residential in character and quite frankly that ’s for our own marketing. These types of units where people have, seniors that have some of the memory care issues. You want to make them simple and low key and feel like they ’re living at home and so we want to avoid actually the larger type of multiple living units. 24 is really kind of a maximum and we try to keep it as simple of a place as we could create so we ’re excited about the project. We would hope if it ’s approved to begin construction yet this fall and with a completion sometime next year. We do have a number of other permits that we need to resolve. We need to get the County permit. By the way it does appear that the County permit will deal with MnDOT ’s right-of-way. They have been having discussions. We ’ve had discussions with the County. We know just what we need to do now for that permit and we need to resolve the Chaska issue also. But we think that all can get done and by mid-September we can be under construction. Mayor Furlong: Thank you. Any questions for Mr. Pokorney? Mr. Laufenburger. Councilman Laufenburger: Just one Mr. Pokorney. Have you, is your, the CAD. Dave Pokorney: Community Asset Development Group. Councilman Laufenburger: Yes. Have you developed other units or other properties like this? Dave Pokorney: Yes. Councilman Laufenburger: Can you talk about where? Dave Pokorney: We have done, let ’s see we have completed one in the city of Mountain Lake, Minnesota. That ’s actually very similar except there the, it ’s really more focused on not people with memory care issues so it ’s a little larger units. We ’re under construction with one in Winthrop, Minnesota and we were involved as a development consultant for Auburn Manor. They built a facility in Waconia that opened about a year ago. Councilman Laufenburger: Okay, so you have some experience with this. Thank you Dave. Chanhassen City Council – August 12, 2013 20 Dave Pokorney: Plus I ’m getting old. Councilman Laufenburger: You ’re building your retirement home. Dave Pokorney: Right. Councilman Laufenburger: Thanks Dave. Mayor Furlong: Thank you. Any follow up questions for staff? If not, thoughts and discussion from members of the council. Councilwoman Tjornhom: I ’ll just start by saying. Mayor Furlong: Please. Councilwoman Tjornhom: I think this is a good development. I think I wa s reading, some of the criteria ’s for choosing us to be one of the fourth best cities was the fact that we were involving our youth and we were also trying to take care of our older residents as far as residential living facilities so I think this is a good example of that so thank you for this. I know we ’ve had several members from our senior commission talk about this. This is a real issue in town and so I ’m glad you ’re coming in and so I will be voting yes on this issue. Mayor Furlong: Thank you. Other thoughts? Comments. Councilwoman Ernst. Councilwoman Ernst: Yeah I think this will be a great addition to the city so I will support this project. Mayor Furlong: Thank you. Anything else? No? It seems to be a good use of the property. A good fit. Understand the concerns of the neighbors to the west but clearly from the alternatives of what could be there and the use, I think it makes a lot of sense and it provides another housing need. Another housing opportunity for our residents as was mentioned by Councilwoman Tjornhom so I think it ’s a very good project and thank you for bringing it forward, and for all involved with this and staff and others for bringing the project to us this evening. With that if there are no other comments, would somebody like to make a motion? Councilwoman Ernst: Sure. Mayor Furlong: Councilwoman Ernst. Councilwoman Ernst: I make a motion that we approve a rezoning of property from Agricultural Estate District (A-2) to Mixed Medium Density Residential District (R-8), Site Plan approval for construction of a continuing care retirement facility, Bluff Creek Cottages, Conditional Use Permit to allow development within the Bluff Creek Overlay District and adopt a resolution removing this parcel from Rural Service District subject to the conditions of approval and adoption of the attached Findings of Fact and Recommendation. Mayor Furlong: Thank you. Is there a second? Councilman McDonald: Second. Chanhassen City Council – August 12, 2013 21 Mayor Furlong: Motion ’s been made and seconded. Any discussion? Hearing none we ’ll proceed with the vote. Councilwoman Ernst moved, Councilman McDonald seconded to approve Planning Case #2013- 08 to rezone 8.9 acres of property zoned A2, Agricultural Estate District, to R-8, Mixed Medium-Density Residential Bluff Creek Cottages contingent upon site plan approval, as shown in plans dated received June 14, 2013, and adoption of the Findings of Fact. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilwoman Ernst moved, Councilman McDonald seconded to approve t he conditional use permit for Planning Case 2013-08 for Bluff Creek Cottages as shown in plans dated received June 14, 2013 , and including the attached Findings of Fact and Recommendation , subject to the following conditions: 1.The plans are amended to read “Assumed wetland boundary – area not delineated per 1987 Corps Manual.” 2.The 894 ’ contour is the assumed wetland boundary for purposes of determining buffer and setbacks. 3.Wetland buffer shall be shown to measure twenty (20) feet as is consistent with a Manage 2 wetland. The setback from this buffer shall then be thirty (30) feet. 4.That portion of the property containing the Bluff Creek Primary Zone and the tributary to Bluff Creek is dedicated to the city as per discussion with applicant and city staff. 5.The applicant must apply for and receive a NPDES construction permit prior to any earth-disturbing activity. 6.The applicant must prepare a SWPPP consistent with the NPDES construction permit requirements (Part III) and submit this SWPPP to the city for review and comment. 7.The construction of the bioretention area shall be phased such that it is not disturbed until after the rest of the site has been graded. The plans shall be amended to reflect this and perimeter control shall be installed that will prevent the operation of equipment and the stockpiling of materials in this area. 8.Sediment control Best Management Practices shall remain in place around the bioretention basin until the area tributary to the basin is stabilized. 9.Inlet protection shall be installed on the double catch basin on Pioneer Trail located downstream of the site prior to commencement of earth-disturbing activities. Inlet protection shall be installed on all catch basins and curb cuts interior to the site after installation until final stabilization is met. 10.All outfalls, including the curb cut, shall be stabilized within 24 hours of connection. Chanhassen City Council – August 12, 2013 22 11.The rip rap for the curb cut shall extend, uninterrupted, to the normal water level of the proposed pond (905.0 ’). 12.The geotextile fabric shall have a permittivity value of 0.5 or higher. 13.The model shall be amended to show that the peak discharge rate at the curb cut is no greater than 3.0 cfs during the 25-year storm event. If this cannot be achieved, the applicant is strongly encouraged to use pipe to convey stormwater runoff. 14.An operations and maintenance manual shall be provided to the city for review and approval and shall cover the bioretention feature and the swale inlet into the pond. 15.The outfall for the stormwater detention pond shall be pulled away from the wetland such that there is adequate room to install all rip rap without any disturbance below the 894 ’ contour. If practicable to do so, the outfall shall be pulled entirely outside of the wetland buffer area. 16.The bioretention feature shall be designed in a manner consistent with the Minnesota Stormwater Manual “design criteria for bioretention ”. 17.A detailed plan for the bioretention feature, including phasing, soil amendments, underdrain (if necessary) and planting schedule shall be provided to the city for review and approval. 18.Percolation tests shall be performed in the bioretention area to determine infiltration rates. The model shall be amended based upon these findings and provided to the city. 19.The bioretention feature shall be designed such that it drains within 48 hours. 20.Pretreatment shall be provided prior to discharge to the bioretention feature. This shall be a grass swale consistent with the MN Stormwater Manual “Guidelines for filter strip pre-treatment sizing ”, a forebay or a sump manhole at least three feet in depth. 21.The applicant must receive permission from Carver County for the proposed runoff condition into Pioneer Trail and provide a spread and run calculation to show that the proposed catch basin will capture the ten-year event or otherwise design the storm sewer to capture this event. 22.The applicant is responsible for all other permits and approvals.” All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilwoman Ernst moved, Councilman McDonald seconded to approve t he site plan consisting of a 13,700 square-foot continuing care retirement facility , Planning Case 2013-08 for Bluff Creek Cottages as shown in plans dated received June 13, 2013 , and including the attached Findings of Fact and Recommendation , subject to the following conditions: Chanhassen City Council – August 12, 2013 23 Building Official Conditions : 1.The proposed structure is required to have an automatic fire extinguishing system. 2.All plans must be prepared and signed by design professionals licensed in the State of Minnesota. A geotechnical (soil evaluation) report is required. 3.Designs\plans for retaining wall(s) exceeding four feet in height must be prepared and signed by a structural engineer. 4.Detailed building code-related requirements have not been reviewed; this will take place when complete structural/architectural plans are submitted. 5.Structures and site must meet Minnesota Accessibility Code. 6.The owner and/or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Fire Marshal Conditions : 1.Add one hydrant at the intersection of Pioneer Trail and the entrance road. 2.In addition to 12-inch address numbers on the building, address numbers will be required at driveway entrance. Contact Chanhassen Fire Marshal for requirements. 3.A PIV, Post indicator valve will be required. 4.Yellow painted curbing and “No Parking Fire Lane ” signs are required. Contact Chanhassen Fire Marshal for details. 5.City Engineer shall verify that the purposed fire apparatus turnaround is sufficient. 6.A three-foot clear space must be maintained around fire hydrant(s). Planning Conditions : 1.All rooftop and ground equipment must be screened from views. 2.Approval of the site plan application is contingent upon approval of the rezoning and conditional use permit for Planning Case 2013-08. 3.The monument sign may not exceed 24 square feet in area nor be higher than 5 feet. The sign shall be located 10 feet from the property line. 4.Sign illumination and design shall comply with ordinance. If illuminated, the letters shall be backlit and use individual dimension letters, at least one-half inch deep. The sign materials shall be compatible with the building. The applicant must apply for a sign permit. Chanhassen City Council – August 12, 2013 24 5.The trash enclosure for the building has not been shown on the plans. The structure must be screened from views and constructed of the same materials as the building. Recycling space and other solid waste collection space should be contained within the same enclosure as the trash. 6.Light levels for site lighting shall be no more than one-half foot candle at the project perimeter property line. This does not apply to street lighting. Light fixtures shall be downcast and the light shall be cut off at a 90-degree angle as required by the city code. All fixtures shall be shielded. Park and Trail Conditions : 1.Park fees in the amount of $12,000 shall be collected as part of the site plan permit. Engineering Conditions : 1.An agreement must be obtained from MnDOT and Carver County to allow the driveway to connect to Pioneer Trail (County Road 14) and to allow construction of private utilities in the right-of-way. 2.The applicant must apply for and receive a NPDES construction permit prior to any earth- disturbing activity. 3.The applicant must prepare a SWPPP consistent with the NPDES construction permit requirements (Part III) and submit this SWPPP to the city for review and comment. 4.The construction of the bioretention area shall be phased such that it is not disturbed until after the rest of the site has been graded. The plans shall be amended to reflect this and perimeter control shall be installed that will prevent the operation of equipment and the stockpiling of materials in this area. 5.Sediment control Best Management Practices shall remain in place around the bioretention basin until the area tributary to the basin is stabilized. 6.Inlet protection shall be installed on the double catch basin on Pioneer Trail located downstream of the site prior to commencement of earth-disturbing activities. Inlet protection shall be installed on all catch basins and curb cuts interior to the site after installation until final stabilization is met. 7.All outfalls, including the curb cut, shall be stabilized within 24 hours of connection. 8.The rip rap for the curb cut shall extend, uninterrupted, to the normal water level of the proposed pond (905.0 ’). 9.The geotextile fabric shall have a permittivity value of 0.5 or higher. 10.The plans must be signed by a registered engineer. Chanhassen City Council – August 12, 2013 25 11.Ten-foot drainage and utility easements are required over all public utilities. 12.An existing topography plan sheet must be included in the plan set. 13.The grading plans must be amended so that no slopes exceed 3:1. 14.The developer ’s engineer must submit a soils report and boring log for this site indicating the soil conditions, permeability and slope. 15.The plans must show the elevations at the corners of the proposed building and where the building foundation is acting as a retaining wall. 16.The plans must identify any stockpile areas that will be used during construction. 17.The developer ’s engineer must call out the 6-foot retaining wall around the “outdoor space ” in the plans and include top and bottom of wall elevations. 18.The following materials are prohibited for retaining wall construction: smooth face, poured- in-place concrete (stamped or patterned concrete is allowed), masonry, railroad ties or timber. Walls taller than 6 feet shall not be constructed with boulder rock. 19.The developer ’s engineer must adjust grading at the face of the east retaining wall to create a swale so water will flow away from both the wall and the building. 20.The retaining walls shall be privately owned and maintained. 21.All retaining walls over six feet high and within 10 feet of a sidewalk or other public way must have a fence or other barrier. This condition includes the areas where the building foundation will act as a retaining wall. 22.Before vehicles enter Pioneer Trail, the driveway must provide a landing area that starts at least 50 feet back from the crosswalk and is at a 2% maximum grade. 23.The parking lot aisle must be 26 feet wide. 24.The turnaround must allow enough room for a fire truck to turn and exit the parking lot without going through the parking spaces. Approved turnarounds include a 100-foot hammerhead and a 70-foot diameter cul-de-sac. 25.The plans are amended to read “Assumed wetland boundary – area not delineated per 1987 Corps Manual.” 26.The 894 ’ contour is the assumed wetland boundary for purposes of determining buffer and setbacks. 27.Wetland buffer shall be shown to measure twenty (20) feet as is consistent with a Manage 2 wetland. The setback from this buffer shall then be thirty (30) feet. 28.That portion of the property containing the Bluff Creek Primary Zone and the tributary to Bluff Creek is dedicated to the city as per discussion with applicant and city staff. Chanhassen City Council – August 12, 2013 26 29.The model shall be amended to show that the peak discharge rate at the curb cut is no greater than 3.0 cfs during the 25-year storm event. If this cannot be achieved, the applicant is strongly encouraged to use pipe to convey stormwater runoff. 30.An operations and maintenance manual shall be provided to the city for review and approval and shall cover the bioretention feature and the swale inlet into the pond. 31.The outfall for the stormwater detention pond shall be pulled away from the wetland such that there is adequate room to install all rip rap without any disturbance below the 894 ’ contour. If practicable to do so, the outfall shall be pulled entirely outside of the wetland buffer area. 32.The bioretention feature shall be designed in a manner consistent with the Minnesota Stormwater Manual “design criteria for bioretention ”. 33.A detailed plan for the bioretention feature, including phasing, soil amendments, underdrain (if necessary) and planting schedule shall be provided to the city for review and approval. 34.Percolation tests shall be performed in the bioretention area to determine infiltration rates. The model shall be amended based upon these findings and provided to the city. 35.The bioretention feature shall be designed such that it drains within 48 hours. 36.Pretreatment shall be provided prior to discharge to the bioretention feature. This shall be a grass swale consistent with the MN Stormwater Manual “Guidelines for filter strip pre- treatment sizing ”, a forebay or a sump manhole at least three feet in depth. 37.The applicant must receive permission from Carver County for the proposed runoff condition into Pioneer Trail, and provide a spread and run calculation to show that the proposed catch basin will capture the ten-year event or otherwise design the storm sewer to capture this event. 38.The applicant is responsible for all other permits and approvals. 39.The developer ’s engineer must show the detailed lift station design and location in the plans. 40.The City of Chaska must approve the sanitary sewer plans. 41.The sanitary sewer and watermain shall be privately owned and maintained. 42.A plan sheet is required to show the watermain extension from the driveway to the connection to Chanhassen ’s watermain system. 43.The watermain that is parallel to Pioneer Trail must be 8 inches for fire flow conditions. 44.The developer ’s engineer shall model the watermain extension for fire flow demand to the development to ensure the watermain pipe size is adequate. 45.Fire hydrants are required every 400 feet, and gate valves are required every 800 feet. Chanhassen City Council – August 12, 2013 27 46.This property has outstanding assessments from previous improvement projects that were deferred due to the property ’s Green Acres status. Altering the zoning for this property will cause the assessments to come due. 47.Water and sewer trunk and hook-up fees are to be collected with the development contract. 48.A permit is required for any work within the MnDOT or Carver County right-of-way. 49.A temporary construction easement will be required for the installation of utilities within road right-of-way. Miscellaneous Conditions : 1.The applicant shall work with staff on minor plan modifications. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Resolution #2013-39: Councilwoman Ernst moved, Councilman McDonald seconded that the City Council approve a Resolution removing property from the Rural Service District. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PRESERVE AT RICE LAKE: SOUTH OF WEST 86 TH STREET, NORTH OF TH 212 AND EAST OF TH 101; APPLICANT: J & S VENTURES 1, INC: REQUEST FOR A LAND USE MAP AMENDMENT FROM RESIDENTIAL-LOW DENSITY TO RESIDENTIAL-LOW AND MEDIUM DENSITY; REZONING FROM SINGLE-FAMILY RESIDENTIAL (RSF) AND MIXED LOW DENSITY RESIDENTIAL (R4) TO PLANNED UNIT DEVELOPMENT- RESIDENTIAL (PUD-R); PRELIMINARY PLAT OF 13.22 ACRES INTO 16 LOTS AND 2 OUTLOTS WITH VARIANCES; SITE PLAN REVIEW; AND WETLAND ALTERATION PERMIT. Kate Aanenson: Thank you Mayor, members of the City Council. This item also was heard by the Planning Commission on July 16 th and they did recommend approval. The subject location is actually at the end of West 86 th Street, abutting against 212. The existing condition of the site is, it ’s encumbered by a wetland. It ’s actually in shoreland district of Rice Marsh Lake which I ’ll show in a little bit more detail. There ’s 13 acres of wetland. We did talk about this in the concept, when this came in because it was a little bit problematic to try to get the lot sizes to work on there so we actually up zoned this property. In an up zoning we still had to maintain the 4 units an acre and you ’ll see how that plays out as we move through the design of the project itself. So as I mentioned it ’s in the shoreland district, so you can see the different tiers of the shoreland district where it has different requirements for building within, lot size requirements so again in order to accomplish what the developer wanted to do, we had to go to the medium density allowed the small lot sizes and allowed some flexibility within the shoreland district requirements. So anything within that 1,000 square feet, even if it ’s a portion of a lot falls within the shoreland district. So as I stated the existing land use was low density and the zoning then was RSF and R-4 which did allow the 15,000 square foot lots or for the twinhomes also in the R-4. So to accomplish again what the developer wanted to do, we have to do an up zone to get to the medium density so this application, as you just stated Mayor, includes a land use amendment, a rezoning, a subdivision, variance, site plan approval and a wetland alteration permit. So what we ’ll be doing then is actually changing the land use to the medium density and then the rezoning would then be for the PUD so again this is an item that would have to go up to the Met Council then for approval, just as you did tonight approving the apartment ones. This will have to go through that same process. So the proposed rezoning as I stated Chanhassen City Council – August 12, 2013 28 would then be to the PUD. So the PUD in looking at what the, in order to accomplish the goals of the developer then would be to give the setback variance from Highway 212. We have a longer cul-de-sac length. Reduced front and side yard setbacks. Reduced road width right-of-way. A 10,000 square foot lot minimum. A 60 foot lot width. 100 foot lot depth and then a 30% hard surface coverage. Elimination of a sidewalk and so the developer would get enhanced, provide enhanced environmental features and then the sound wall along 212 w ould also then be constructed tying into the Mission Hills subdivision sound wall. Mayor Furlong: Ms. Aanenson, real quick question if you go back up to that slide. While it calls for a 60 foot lot width and 100 foot lot depth, that ’s only 6,000 square feet. Kate Aanenson: That ’s the minimums. They will be 10,000 square foot minimum lot size. Mayor Furlong: Okay, so the lot size would say, there would be no 60 by 100? Kate Aanenson: I ’ll spend a little bit, no there will not. The house plans will not fit on there and I ’ll show a little bit more in detail on that and that ’s part of the attributes that we put into the PUD ordinance to make sure all the houses that were proposed fit on the lots. Mayor Furlong: Thank you. Kate Aanenson: So then this would become then the PUD standards looking again what the developer wanted to do so we have the setback from the 212. We have perimeter setbacks. Front yard setbacks. The 25 feet. Then we have a 5 and a 10 which we ’ve done in some of the other RLM districts. Minimum 15 but some at 5 and a 10. The rear yard allowing some 15 foot for accessory structures. Then each individual lot be at 30%. Some more detail was actually put to that, in that 30% calculated the different house plans and how they fit on each lot so that was the one issue that we want to make sure it ’s clear to the developer that not all the house plans presented will fit on all the lots so we want to make sure that the buyers going into this type of a home, the square footage and the type of home that these are, understand that there ’s limited ability to add to these lots. For example we calculated typically what the driveway hard cover, because the proposal that was put in by the applicant just included the square footage of the home so we also have to add for the driveway hard cover and then a back patio or something like that so those were all contributed to, or added to, to get to what we believe is a reasonable use so taking the minimum 10,000 square foot lot. Mayor, that ’s where that comes in. So that would be the minimum. And then the minimum 60 foot so some of these may be narrow but then they would be deeper so that kind of goes into how those different house plans fit on those lots. So then this then becomes the ordinance that we would be adopting with this. So the subdivision itself includes the 12 lots and, excuse me. 16 lots. Yeah, 16 single family lots and then the long cul-de-sac which was the variance . Then there were some other impacts to the wetland but I ’m going to turn some of the specific environmental features over to the city engineer, but these would be the lots themselves and the orange is actually showing the trail that would connect down to the trail that we ’ll be discussing later tonight. But on the typical setbacks again I just want to show this illustratively how we looked at that. Giving the variance on the 25 foot front yard, and this is a building envelope and I would say that none of those lots out there are perfect squares. They ’re all different shapes but this is illustratively how it would look. So within that we identified which houses could fit on each and those were shown in your civil plans that were included in the packet. The different types of houses that would go on those lots. Again we ’ve used this before and then this would, this is what was shown in your packet, the different style homes. Again I just want to point out that those square footage that were shown on there do not include what we added for a driveway and then for additional hard cover so we ’ve identified which houses would go on each lot and those again would be part of the requirements so we just want to make sure that the buyer going in there isn ’t thinking that they have the ability to add a big addition on in the future because there isn ’t that much room on Chanhassen City Council – August 12, 2013 29 these lots to accomplish that. So with that I ’ll turn it over to the city engineer to kind of go through some of the engineering issues. Paul Oehme: Thank you Ms. Aanenson. Noise wall will be required by the developer to be constructed for this development to meet the PCA requirements for residential homes. The proposed noise wall will be consistent or similar to what ’s currently out there today basically on the west property line. It ’s a wood, timber noise wall constructed with the 212 project. The noise wall would be built on an existing berm that is currently along the south edge of the property which is in MnDOT right-of-way. The City would have to enter into a cooperative agreement with MnDOT for construction and future maintenance of this wall, consistent with the walls that were constructed with the 212 project so. As Ms. Aanenson had indicated, the wetlands on this parcel are significant. About 27% of the property is encumbered by wetlands. We have worked with the developer to try to minimize the amount of impacts to the wetlands as much as we can. The impacts currently that only exist for this plan are circled here in the yellow. Those wetlands would be mitigated, either on site or through a bank process. The City has worked again with the developer on profiles of the roadway too to try to minimize the impacts to this, to the wetlands as well. Drainage for this development is probably one of the most challenging that we ’ve worked on in the last couple of years here. With the wetlands in the area, the lack of city infrastructure to facilitate the storm water conveyance system on and off the property, but we did come up with I think a workable plan at this time. A majority of the current runoff does head to the, or a large portion of the property currently heads off to the east to the MnDOT property at this location. With the proposed development a lot more of the surface runoff will be heading north to a, through private property. Through a culvert that is in disrepair and across another property and then down to Rice Marsh Lake eventually so there are two storm sewer ponds proposed for this development. Infiltration basin and again we are trying to work around the wishes of the developer and try to limit the amount of impacts to this area as much as we can. Storm water. So one of the conditions that is in your packet for consideration is to obtain that storm sewer easement through the property just adjacent to the north there to fix the culvert that ’s currently in disrepair. So with that, moving on to ground water. Staff did work with a developer on taking piezomete r readings or water table readings in this area. As we had indicated there ’s lot of wetlands out here. High water tables so we were concerned about what the finished floor elevations would be in relation to the ground water to meet our 3 foot minimum separation requirement. As indicated again the developer has raised the road u p and some of the lots in this area to try to accommodate the high water tables in this area. It is our proposal that if, when the buildings are being excavated, the footings established, that the building officials look at you know where the water tables at that current time and potentially make adjustments to those final grades if necessary. With that. Kate Aanenson: With that we ’d be happy to answer any questions that you would have on the project itself. Mayor Furlong: Alright, thank you for the report. Questions for staff. Councilman McDonald: I ’ve got just one question. You had mentioned during the presentation that you know the buyers of the home would be informed that you know they ’re not going to be able to add a lot because, add additional features to the home. How are we going to do that because we ’ve had trouble before in other areas of the city and getting that word across. Kate Aanenson: That ’s a challenge. If you look at the house plans that are on here, these are very nice homes on lots that you know can accommodate the houses but not a lot of extra so we were hoping that certainly the developer, the builder would communicate that well, as we would on the permit when they come through and that ’s the best thing that we can do to try to communicate that. Not all of the applicants look at the builders but we try to communicate to them. Chanhassen City Council – August 12, 2013 30 Councilman McDonald: Okay, thank you. Mayor Furlong: Other questions. Ms. Aanenson, there were modifications to this plan that ’s before us this evening since we saw it in concept and also since the Planning Commission. Could you just summarize for us those changes. Kate Aanenson: I believe the. Mayor Furlong: At least since the Planning Commission if we can ’t compare it to the concept. Kate Aanenson: Yes. This is probably the best one to look at. There was actually a sidewalk proposed on the site that I think was causing a lot of consternation of access to that. Because of the length of the cul-de-sac and the actual maintenance, when you get up into this area as you ’re not going past any houses and the fact that it may not be maintained, we decided to eliminate that sidewalk so that would be one of the biggest changes. I think some of the. Paul Oehme: The trail location. Kate Aanenson: The trail, yes. Sorry, the trail location. That moved too and I think that ’s probably more illustratively at this one too. Mayor Furlong: Okay. Kate Aanenson: So again there is a long list of things that need to be done yet before this project go forward the least of which needs to be the Comp Plan amendment to accomplish this goal and then just all the other permitting things. There ’s, the developer has some work to do just kind of crossing the t ’s, dotting the I ’s to make this go forward so, it can be accomplished but. Todd Gerhardt: Over 42? Kate Aanenson: I think so. I think we beat that one. Mayor Furlong: Is there, the variance relates to the length of the street being proposed, the cul-de-sac, is that correct? Kate Aanenson: Correct. Mayor Furlong: Is there a reasonable way to service this property without doing that? Kate Aanenson: No, we looked at, you ’ve got a single property owner to the north you know and so it would be problematic. Those are long, large lots but they ’re going to have trail on the back sides of those so there really is no good way to service those. Again looking at the density, we think that it should be okay. Mayor Furlong: Okay, so it ’s not just a preference to design it this way. There really is no reasonable. Kate Aanenson: Correct. If there was another reasonable way then we would certainly have tried to make that happen. Mayor Furlong: Okay. Alright, thank you. Any other questions for staff? Is the applicant here this evening? Mr. Knoblauch, if you ’d like to address the council. Good evening. Chanhassen City Council – August 12, 2013 31 John Knoblauch: Good evening council, Mayor. I ’m John Knoblauch, 1450 Knob Hill Lane, Chanhassen. I ’m developer and builder of, working on the Preserve with staff here. Just a couple comments. The, unfortunately this drawing I kind of giggle about. There ’s actually only, if you look at the actual standing water is really only where that Outlot A is. The other wetlands are seasonal wetlands. C and D on the south end. There ’s also a wetland, a significant wetland on the east side right at the MnDOT property on the east side. Just a mention on the borings that were done. We ’ve been watching the piezometer readings for ground water. 14 and 7 have shown higher levels than any of the other piezometers that have been on site. Fortunately 1 through 12 are all full walkout lots. At least proposed full walkouts. Typically when I build houses, full walkouts are not as likely to have water issues as a lookout or a full basement so I believe with exterior drain tiling, interior drain tiling, I don ’t see any issues there on those lots. We have raised 4 of the lots to make dang sure that we got the 3 foot ground separation right now and we did test right after our, I think we had a 4 inch and then we had 5 1/2 in 3 days and we did test right after that too so we ’re pretty comfortable with our ground water information that we have at this point. The only wetland impact, or the only wetland alteration is the road entry. We ’ve moved the cul-de-sac to the north to avoid any impact at all that, so really it ’s just basically to access the property we literally have to impact that wetland on the west side. The sound wall that is proposed, we ’re working with Shirley Walker who is the engineer who did the wall on the , she did the 3,000 foot wall on the townhome site and so she is very good at what she does and she ’s working with ITCO to finish the wall design, which actually we did get a final plan today on that and that will be submitted to MnDOT shortly. I believe this week. One of our disappointing things with MnDOT right now is that they ren e ged on allowing us to landscape the north side of the berms that are there. I would hopefully encourage Jill Sinclair, the City Forester to, I would ask them to try to reconsider to allow us to put some plantings. We had a number of plantings we wanted to move on site. There ’s about 60 cedar trees that we ’d like to save that are anywhere from 6 to 10 feet and I was going to hire a tree mover to save those and put them on the berm. Instead we had to kind of incorporate them in the rest of the project but we would like to landscape the berms if we could get MnDOT to agree to that but I don ’t know how hopeful that is. As far as the single family lots that are proposed here, I just think it ’s a very good use for the site. Twinhomes, townhomes, you know more pressure in this area. This is a dead end area. The acreage site to the north are bigger lots. You ’ve got Mission Hills with nice homes. You ’ve got the townhomes there. This is a good use of this parcel. As far as the 10,000 square foot lots, I ’ve been building in Shakopee for about 22 years now. We ’re very accustomed to 10,000 square foot lots. We build mostly in Shakopee from 8,800 to 10,000. They actually don ’t have, one subdivision we were in there is 400 lots and there was nothing over 11,000 square feet so we ’re very comfortable building in this square footage. These lots are, the pad areas are 55 to 60 and will support a decent three car garage. I believe our drawings show a 30 foot 3 car. A lot of the national builders build 28 foot 3 cars so we definitely feel there ’s adequate space on all these lots and they do vary a little bit and we ’ll bring in some different architecture if we, on the different type of lots that are there. There ’s some longer ones up front there that will be real nice homes. We ’ll be able to show a lot of house on those instead of garage, which a lot of folks don ’t like as much garage to see so. You know as far as you know Chanhassen is concerned, the neighbors are definitely in favor of this. It really more was a twinhome site but with the lack of single family lots we feel this would be a great time for this project to move forward. Any questions? Mayor Furlong: Questions for Mr. Knoblauch? No. Thank you. John Knoblauch : Yep. Mayor Furlong: Comments or questions for staff? Okay, let ’s bring it to council for discussion. Thoughts and comments. Mr. Laufenburger. Chanhassen City Council – August 12, 2013 32 Councilman Laufenburger: Yeah, no questions but I just, my observations are that staff and Mr. Knoblauch have worked very hard to prepare this property for what I think will be a very, very good addition for homes and I just think it ’s going to be wonderful. I ’m assuming Mr. Oehme that that cul-de- sac is going to have a large enough range so that you could turn around an emergency vehicle or anything like that. Paul Oehme: That ’s correct. It will be our standard cul-de-sac diameter. Councilman Laufenburger: Yeah, I think it ’s just going to be wonderful and certainly the noise wall will be necessary. I was going to ask Mr. Knoblauch, is that berm, is the berm, is it cyclone fence across the top of the berm right now? John Knoblauch: There ’s j ust a regular 6 foot chain link. Councilman Laufenburger: Chain link fence, okay. John Knoblauch: It ’s now a black chain link that I think was provided originally by MnDOT. Councilman Laufenburger: And you would replace that with a noise wall, is that correct? John Knoblauch: Yeah, that ’s correct. Varies from. Mayor Furlong: Mr. Knoblauch, if you could come up to the microphone for people watching at home. John Knoblauch: Yeah, the noise wall, the plan that ’s proposed right now varies on the west berm it ’s 8 foot tall which puts the height of it at 926 elevation and right at this point it actually goes up 2 feet from the 7 foot off the townhome wall and you know the nice thing about that is right now the homes, if they don ’t get any higher, that ’s why we don ’t, I don ’t want the homes to get too high because right now on the first I think 8 lots, if they were two story style homes the upper windows wouldn ’t be able to see over the wall and that ’d be a nice feature for those folks. And this will be a huge help for the townhomes that get a little bit of noise from, coming from the east to the west. I think that ’s where there ’s going to be a huge benefit. We ’re also closing up, a lot of people call it the hole but we ’re closing up the hole with about a 20 foot wall between the two berms and that ’s where we seem to get a lot of noise kind of shooting through there. We think that ’s going to be a huge benefit. You know as far as to the east, the trail ’s really going to be a big plus for a lot of the folks. You know I can see some folks making a nice loop off that trail, looping back around. I think Todd would refer to that more later but the Mission Hills folks will have a really nice, about a mile loop to make to get, from their homes to go around. I think it ’s going to be a huge benefit for everybody involved over there. Councilman Laufenburger: Well let me just continue. Thank you Mr. Knoblauch. My observations are that you ’ve done a good job to prepare this and thought of everything and looks like the adjustments that you ’ve made have been very accommodating so I think this is a good project. Look forward to it. John Knoblauch: Thank you. Mayor Furlong: Good. Thank you. Any other comments? Ms. Aanenson, if I could follow up, or Mr. Oehme. One of the two. One of the comments that Mr. Knoblauch made, and I forgot to ask questions when I asked if there were any questions and that relates to the plantings that he wanted to do on the, I guess north side of the wall. Is that strictly a MnDOT? Chanhassen City Council – August 12, 2013 33 Kate Aanenson: Yes. We worked, if you go, the one on Lakeside that was also adjacent to, we actually changed our PUD standards on that because we had a greater setback and we said why are we setting this so back, far back from the wall if they landscape it so we were able to work with that. It really comes down to, they want the City in the first position. We don ’t necessarily want to be in the first position on some of that responsibility so it ’s just something. Mayor Furlong: First position with regards to? Kate Aanenson: They would transfer the ownership to the City to maintain that and we would want to transfer it to the HOA so those are some of the concerns we just need to work through. Mayor Furlong: So it ’s the maintenance of the landscaping? Kate Aanenson: Yes. Mayor Furlong: Okay. So if I understand, MnDOT ’s willing to allow it if the City takes responsibility for it? Paul Oehme: I have not had that conversation with MnDOT but I ’m assuming that ’s what they ’ve said in the past. Typically they don ’t like to enter into agreements with third parties, developers, HOA ’s. They like to deal with the cities directly so we can make calls to MnDOT and see if they ’d be willing to work with us on additional plantings out there. Kate Aanenson: Yeah we ’ll work, similar to what we did on the other one. We ’ll see where it goes. Mayor Furlong: Thank you. Sorry for that interruption. Comments from the council. Other comments? No, Mr. Laufenburger I think said it well and recognized the hard work on both the part of Mr. Knoblauch and the staff. I know this has been many meetings and many people have been involved trying to do what ’s best for this site and this looks like a very good result from that and so I think for all the reasons that were stated tonight and considered the last time this came forward through the Planning Commission and council, I think it ’s a good project and deserves our support. If there are no other comments, would somebody be interested in making a motion? Mr. Laufenburger. Councilman Laufenburger: Thank you Mr. Mayor. Mr. Mayor I move that the Chanhassen City Council approves the Land Use Map Amendment from Residential Low Density to Residential Low and Medium Density, rezoning from Single Family Residential (RSF) and Mixed Low Density Residential (R-4) to Planned Unit Development-Residential (PUD-R), subdivision of the 13.22 acres into 16 lots and 2 outlots with variances, site plan review and wetland alteration permit subject to the conditions of the staff report and adoption of the attached Findings of Fact. Mayor Furlong: Thank you. Oh, Mr. Gerhardt? Todd Gerhardt: Just one modification to that. Instead of subdivision can you replace that with Preliminary Plat? Councilman Laufenburger: So moved. Mayor Furlong: So replace? Todd Gerhardt: Subdivision of 13.22 acres. Chanhassen City Council – August 12, 2013 34 Mayor Furlong: It would be. Todd Gerhardt: Preliminary Plat of 13.22 acres. Mayor Furlong: Okay, thank you. The motion ’s been made with a substitution or the alternate language suggested by Mr. Gerhardt. Is there a second? Councilwoman Ernst: Second. Mayor Furlong: Thank you. Motion ’s been made and seconded. Any discussion? Seeing none we ’ll proceed with the vote. Resolution #2013-40: Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the land use map amendment from Residential – Low Density to Residential – Low and Medium Density with the following condition, and adoption of the attached Findings of Fact and Recommendation: 1.Approval of the Land Use Amendment is subject to Metropolitan Council determination of consistency with system plan. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve th e rezoning from Residential – Low Density (R4) and Mixed Low Density Residential (R4) to Planned Unit Development – Residential (PUD-R) with the following condition; and adoption of the attached Findings of Fact and Recommendation and attached ordinance rezoning the property. 1.Approval of the Rezoning is contingent upon approval of the final plat and execution of the development contract. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the preliminary plat to subdivide 13.22 acres into 16 lots and 2 outlots as shown in plans dated received August 5, 2013 with the following conditions, and adoption of the attached Findings of Fact and Recommendation: 1. All lots must comply with the following table: Chanhassen City Council – August 12, 2013 35 COMPLIANCE TABLE Area (square feet) Width (feet) Depth (feet) Maximum Hardcover (square feet) Notes PUD 10,000 60 at building setback 100 30 percent L1 B1 10,085 126 122 3,025 Wetland L2 B1 10,001 90 108 3,000 Wetland L3 B1 11,324 148 109 3,397 Wetland L4 B1 10,281 76 143 3,084 Wetland L5 B1 10,103 70 146 3,031 L6 B1 10,301 63 134 3,090 L7 B1 10,017 62 128 3,005 L8 B1 10,000 62 124 3,000 Wetland L9 B1 10,187 62 129 3,056 Wetland L10 B1 10,024 63 123 3,007 Wetland L11 B1 12,083 65 (building setback)116 3,625 Wetland L12 B1 10,017 65 (building setback)118 3,005 Wetland L1 B2 14,085* 108 (building setback) 132 4,225 Wetland, * area of neck (4,961 sq. ft.) excluded from lot area calculations L2 B2 10,781 85 106 3,234 Corner lot L3 B2 10,000 106 127 3,000 L4 B2 10,003 91 148 3,001 Outlot A 282,031 6.47 acres open space/wetlands Outlot B 47,560 1.09 acres open space/wetlands ROW 72,309 1.66 acres TOTAL 576,299 13.23 acres Wetland setback: 20 ft. buffer, 30 ft. principal structure, 15 ft. accessory structure. Front: 25 ft. Rear: 30 ft., accessory structure 15 ft. Side: 10 ft. house, 5 ft. garage 2.All relocated trees shall be warranted for two seasons and replaced by developer if dead or dying within that time period. Chanhassen City Council – August 12, 2013 36 3.Advanced warning and speed advisory signs are required where the design speed is less than 30 mph. 4.The site plan and HydroCAD model must be revised to address the following comments: a.Peak discharge rates are proposed to increase at the following locations: i.Runoff leaving the overall site for the snowmelt events. ii.Runoff leaving the western portion of Wetland A for the 2, 10 and 100 year design events. iii.Runoff leaving the site to the north of the eastern portion of Wetland A for the snowmelt event. iv.Runoff leaving the site to the north of the western portion of Wetland A for all events. b.The drainage areas and/or curve number in the HydroCAD model must correspond to the Drainage Area and Curve Number Table. c.Directly connected impervious areas must be modeled separately rather than included in the composite Curve Number computation. d.The applicant must provide calculations (or submit a model) demonstrating that the city ’s requirements for water quality are satisfied. i.If the event-based NURP standard cannot be achieved by dead pool storage, then (P8 or other) calculations should be based on equivalent annual removal efficiencies. ii.If an iron-enhanced filtration system is included in the design, calculations should be provided demonstrating the water quality treatment benefits of the BMP. Detailed plans of the system should be submitted for review with the calculations. iii.The report notes that the east pond is able to remove 87.8% of the phosphorus load. This removal efficiency appears excessively high. It is anticipated that there is either an error with the model inputs or the calculation was performed for a particular rainfall event rather than annualized removal efficiency. 5.The developer shall obtain off-site easements over the existing swale and 18 ” culvert. 6.The developer agreed to replace the 18 ” culvert north of the site with a new pipe that provides the same capacity. 7.The HydroCAD model must be revised so that the impervious surface of the lots is 30%. 8.If groundwater is encountered during site construction the lowest floor elevations must be adjusted so that there is a minimum three-foot separation. Chanhassen City Council – August 12, 2013 37 9.The grading plan must be revised to address the following comments: a.The developer must obtain a MnDOT permit for the proposed grading within the MnDOT right-of-way. b.It is difficult to discern between the proposed contours, lot lines and setback lines. The developer ’s engineer is requested to change the drawing line weights. 10.Some homes may choose to install a privately-owned and maintained booster to provide a higher water pressure. 11.The watermain shall be 8-inch PVC (C-900). 12.Prior to final submittal the developer must obtain all necessary easement s to install the sanitary sewer off-site, to the north. 13.A portion of the trunk sewer and water hookup fees must be paid in cash with the final plat in the rate in effect at that time. 14.The proposed location of the catch basin on the east side of the cul de sac must be shifted so that it will not conflict with the pedestrian ramp to the trail between Lots 11 and 12, Block 1. 15.Street and utility plan and profile construction plans must be submitted with the final plat. 16.Outfalls into the easterly pond must be minimized to the greatest extent practicable. 17.Plan shall show proposed pond maintenance access and landscaping must not interfere with pond maintenance access. 18.The applicant must apply for and receive an NPDES permit from the Minnesota Pollution Control Agency and provide evidence to the city prior to grading the site. 19.The Surface Water Pollution Prevention Plan (SWPPP) must be prepared as a standalone document and submitted to engineering for review and comment prior to final plat approval. This SWPPP shall include a narrative, plan set and applicable details. 20.The SWPPP must include the required elements as listed in Part III of the National Pollution Discharge Elimination System General Permit Authorization to Discharge Stormwater Associated with Construction Activity (NPDES Construction Permit) and in the MPCA SWPPP checklist. 21.A detailed erosion prevention and sediment control plan must be submitted for review and approval per the requirements of Section 19-145 of Chanhassen City Code and the NPDES Construction Permit. This should include, among the other listed requirements, all temporary and permanent best management practices. Chanhassen City Council – August 12, 2013 38 22.There is significant evidence of gully erosion at both off-site discharge locations. Rates must be reduced below existing discharge rates or efforts must be taken to stabilize these discharge points to prevent further channel incision and head cutting. 23.Wetland buffers are required around all wetlands on site. Extend buffer around wetland E. 24.Wetland buffer must be extended through all disturbed areas. A detailed vegetation management plan must be developed showing how these areas will be permanently stabilized. 25.A vegetation establishment and management plan must be developed and submitted for review for all areas preserved as open space including those areas graded for the construction of stormwater management practices and the installation of utilities that are above the normal water level prior to final plat approval. 26.Minnesota Department of Transportation right-of-way is outside of the City of Chanhassen ’s WCA jurisdiction as MnDOT is their own LGU. Chanhassen ’s review of wetland boundaries ended at the property limits. The applicant must get all appropriate approvals from MnDOT for work on the sound wall. 27.The development must comply with the MN Rules Chapter 6120 and the DNR must issue their concurrence to this effect. 28.Estimated Surface Water Management Connection charges due at the time of final plat are $69,983.50. Provide area of wetland buffer and preservation/volume reduction area after development to accurately calculate credit. 29.Fifty-percent (50%) of park fees shall be collected in consideration for the dedication of Outlots A and B. The park fees shall be collected in full at the rate in force upon final plat submission and approval. At today ’s rate these fees would total $46,400 (16 lots X $5,800 per lot/2). 30.Wetland nomenclature on plan set shall be amended to correspond with HydroCAD drainage report and wetland replacement application. 31.The land owner and the selected contractor must provide a Landowner Statement and Contractor Responsibility for Work in Wetlands or Public Waters form to the City prior to working on the road crossing into the site. This form is available on the Board of Soil and Water Resources website. 32.A detailed planting schedule and maintenance plan must be provided for the preservation/volume reduction area. 33.Preservation/volume reduction area shall be protected from construction traffic, material stockpiling and other construction related activities during site development. These protection measures shall be shown in plans. Chanhassen City Council – August 12, 2013 39 34.Signs shall be placed along the preservation/volume reduction area to protect the area from encroachment after build out. 35.Seeded areas within the outlots shall be established and managed according to guidelines and policies developed by the Minnesota Board of Soil and Water Resources as are available on their website. 36.Construction of the 8-foot wide neighborhood trail connection from the public street to the southeast corner of the property. 37.The applicant shall comply with all MnDOT requirements for any work within their right-of- way, i.e. noise wall, landscaping, etc. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the Variances to allow a reduced setback from Highway 212 and a cul-de-sac that exceeds 800 feet in length as shown in plans dated received August 5, 2013 with the following conditions and adoption of the attached Findings of Fact and Recommendation: 1.Approval of the variances is contingent upon approval of the Land Use Plan Amendment, Subdivision, Site Plan Review, Rezoning and Wetland Alteration Permit. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the site plan for a medium density development as shown in plans dated received August 5, 2013 with the following conditions and adoption of the attached Findings of Fact and Recommendation: 1.Approval of the Land Use Amendment subject the Metropolitan Council determination of consistency with system plan. 2.Adoption of the Chanhassen PUD Ordinance, which shall be created to govern the site and design standards. 3.Execution of the Site Plan Permit. 4.Approval of the final plat and execution of the development contract. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Laufenburger moved, Councilwoman Ernst seconded that the City Council approve the wetland alteration permit as shown in plans dated received August 5, 2013 with the following conditions and adoption of the attached Findings of Fact and Recommendation: Chanhassen City Council – August 12, 2013 40 1.Wetland buffers are required around all wetlands on site. 2.A plan should be provided showing the location of all wetland buffer signs. These signs shall be placed concurrent to the installation of erosion prevention and sediment control BMPs except when grading is proposed at a buffer monument location. 3.The plan must meet the sequencing requirements of the Minnesota Wetland Conservation Act. This can be accomplished by locating the sidewalk to the north side of the proposed road and extending the regional connection between lots 11 and 12 of Block 1. 4.A completed Application for Withdrawal of Wetland Credits Form shall be provided with the Minnesota Local/State/Federal Application for Water/Wetland Projects as well as a signed and executed purchase agreement between the applicant and the bank holder. 5.Wetland nomenclature on plan set shall be amended to correspond with HydroCAD drainage report and wetland replacement application. 6.Approval of the Wetland Alteration Permit is contingent upon approval of the Land Use Plan Amendment, variances, Rezoning, Site Plan Review, Final Plat, and execution of the Development Contract. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Furlong: Thank you very much everyone. Appreciate your continued hard work. Let ’s move now to the next item on our agenda. RICE MARSH LAKE TRAIL IMPROVEMENTS: CONSIDER AWARD OF BID. Todd Hoffman: Thank you Mayor, members of the council. Tonight we bring you good news on two separate park projects. The first being the Rice Marsh Lake trail. The photo we see there is the current connection point within the city of Eden Prairie. This is a bridge right down at Highway 212 within the city of Eden Prairie and this was the last segment that they completed two summers ago. Mayor Furlong: Is that a back of a sign that says. Todd Hoffman: Trail to be continued in the future. Mayor Furlong: Thank you. Todd Hoffman: And the immediate segment coming directly at us will be another Eden Prairie segment of trail which they are currently under contract with, with another contractor and so both the City of Eden Prairie and the City of Chanhassen will be working simultaneously to complete these final segments of the Rice Marsh Lake trail, which when complete will be a 3 mile trail loop around Rice Marsh and will really just be one of the nicest trail experiences in the southwest metro, if not in the metropolitan area in it ’s entirety and so we ’re very happy about the bid award. So the City of Chanhassen project is to construct 4,200 feet of pedestrian trail and it starts at our current terminus point near Mission Hills Drive. And so we have a trail at this Chanhassen City Council – August 12, 2013 41 location that would head north to the St. Hubert ’s church facility and then comes out onto Mission Hills Drive in a neighborhood access point. This will be the primary construction access. We have had a couple of meetings with those property owners. They ’re working with the City on the project. They understand they need to come through there for construction and we will be putting up a temporary construction fence to provide safety at that location for the access of those trucks. Then we continue to the east towards Eden Prairie along the back side of Tigua Lane. This is a sewer line alignment and it heads east to the MnDOT property. The first of two MnDOT properties and so this section of trail will lie within an easement, a pedestrian trail easement at the back side of these homes and we have notified those properties that the trail is finally coming. Those trail easements have been in place since 1980. Once you cross off of the residential lots you ’re into MnDOT, this is excess right-of-way as a part of the 212 project and so when Highway 212 was constructed these properties between the 212 corridor, highway corridor and Rice Marsh Lake was acquired as excess right-of-way and the City Council and MnDOT have signed, the Chanhassen City Council and MnDOT have signed a Limited Use Permit to allow that trail to provide pedestrian access through those properties. And then we conclude with our connection point at the City of Eden Prairie. We were out there the other day and we found their stake in line with our stake so that ’s good. We ’re ready to put the same touch down point. And then the project we were discussing just previous to this, this is the neighborhood trail connection that will come back to the Preserve at Rice Lake and so this is how that neighborhood will make their connection through this trail alignment. And then the loop that Mr. Knoblauch was talking about, there ’s many loops on the Rice Marsh Lake trail but this loop would be a neighborhood loop where you could walk through and then come back around through the neighborhoods up in this direction. Mayor Furlong: And Mr. Hoffman, while you have that there, what portion of the, whoops. Todd Hoffman: Excuse me. Mayor Furlong: Oh that ’s alright. What portion of the trail and that section that goes down to the Preserve development that was just approved is included in this? Todd Hoffman: It builds it just to the opposite side of the property line. It ’s actually down here so it builds it just onto that property and then they build back to match our ’s. Mayor Furlong: And then they take it from that point. Todd Hoffman: From the cul-de-sac. Mayor Furlong: From the terminus point to the cul-de-sac. Todd Hoffman: Correct. Mayor Furlong: Thank you. Todd Hoffman: Bids were opened two weeks ago and we have an engineer ’s estimate of $271,967 and Barber Construction was our low at $194,000. Jerry Barber will be on the project. Chanhassen City Council – August 12, 2013 42 He ’s the owner of Barber Construction. They ’re very happy to have the work. You can see the bids were competitive. We had 3 under the engineer ’s estimate and they ’re prepared and ready to go to work once we sign this contract with them. It ’s the recommendation that the City Council accepts the bids and awards the contract to Barber Construction Inc. in the amount of $194,034 for the Rice Marsh Lake pedestrian trail improvements and I ’ll be happy to answer any questions that the council has. Mayor Furlong: Thank you. Questions for Mr. Hoffman. Mr. McDonald. Councilman McDonald: The trail where Eden Prairie and Chanhassen meet up, is that also a trail under 212 at that point? Is that currently in place or would that be built? Todd Hoffman: It ’s in place all the way down to Lake Riley Boulevard. Councilman McDonald: That ’d be quite the experience then. Todd Hoffman: It ’s going to be gorgeous, yeah. Mayor Furlong: And does that underpass under 212, does that connect then with the development just to the east of North Bay in Chanhassen? Todd Hoffman: Correct. Mayor Furlong: That comes along the west side of Bearpath and east side of city lots. Todd Hoffman: Yep. The lake side, there ’s a neighborhood catch on the lake side that is currently not in place but it will be put in place with the next section of buildings there. Mayor Furlong: Okay. Okay. So that will be part of that connection then for those neighbors as well. And ultimately down to Bandimere Park access. Todd Hoffman: Absolutely. And that underpass bridge, it ’s a bridge so Riley Creek flows through that bridge and then this trail access is right next to Riley Creek. It ’s a very nice experience and the people that are discovering it, you have to go around the Eden Prairie way now. You can ’t come through Chanhassen but they ’re pretty excited to make this final connection. It ’s not quite a mile long. It ’s close. The last piece and people are already taking it by foot so there ’s a beaten trail on top of what we ’re going to be building so they ’re getting pretty explorative. Mayor Furlong: Other questions for Mr. Hoffman? Todd Gerhardt: It ’s a huge quality of life for those people south of Highway 5. Mayor Furlong: If that ’s important to somebody, that would be nice to know. Mr. Laufenburger? Chanhassen City Council – August 12, 2013 43 Councilman Laufenburger: You know historian that I am I can, I just can ’t help but think of May 10, 1869 at Prom on tory Summit in Utah where the golden spike was set in place and you talked about the stake that Eden Prairie had and the skate that Chanhassen. My only question is, I hope you make a big deal out of joining this golden stake or whatever it might be. Todd Hoffman: We hope to have both mayors and councils out to a dedication ceremony. Councilman Laufenburger: Alright. Nice job Mr. Hoffman. Mayor Furlong: And if they can get the golden spike in on the intercontinental railroad, let ’s hope we can connect two trails. Todd Hoffman: There was yellow paint. No gold. I found some yellow paint. Mayor Furlong: On a serious note, have you worked with Barber Construction before and what has been, has the work been acceptable? Todd Hoffman: The City has worked with Barber Construction before and they have completed many trail projects in their history. They ’re located right here in St. Bonifacius. We just got very competitive pricing because this contractor and the contractor we ’ll talk about in the next project, K.A. Witt, just happened to have the timing where they wanted these projects and obviously as you can see they bid them very competitively and they ’re ready to go to work because it fits in their schedule and so they ’re ready to go to work. Mayor Furlong: Perfect. Todd Hoffman: They ’ve done good, they ’ve done projects. The last one, Barber Construction built the trail out under the power lines in Chanhassen, in the Highover Addition so they ’ve been in town before. Mayor Furlong: Great, thank you. Any other questions for staff? If not would somebody like to make a motion for council to consider. Councilwoman Ernst. I recognized Councilwoman Ernst first so please. Councilwoman Ernst: I make a motion the City Council accepts the bids and awards the contract to Barber Construction Incorporated in the amount of $194,034 for the Rice Marsh Lake pedestrian trail improvements. Mayor Furlong: Thank you. Is there a second? Councilman McDonald: I ’ll second. Mayor Furlong: Thank you. Motion ’s been made and seconded. Is there any discussion? Hearing none we ’ll proceed with the vote. Chanhassen City Council – August 12, 2013 44 Councilwoman Ernst moved, Councilman McDonald seconded that the City Council accepts the bids and awards the contract to Barber Construction Inc. in the amount of $194,034 for the Rice Marsh Lake pedestrian trail improvements. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PIONEER PASS PARK IMPROVEMENTS, 9630 BLUFF CREEK DRIVE: CONSIDER AWARD OF BID . Todd Hoffman: Thank you Mayor, members of the council. On the same day, just an hour apart we opened bids for Pioneer Pass Park and it ’s Phase I improvements. So this is the approved park plan for Pioneer Pass Park. As that neighborhood continues to fill out and then you have Liberty at Bluff Creek to the east. We ’re receiving many calls. We are planning, if approved tonight, we ’ll put a press release out so we can get some coverage. They ’re starting to see a little bit of activity in this park and they would like to see it completed so we ’re pleased to bring this project to you. When complete that ’s what the park will look like. It ’s 8.7 acres and it ’s a very nice neighborhood park site with good visibility from Bluff Creek Boulevard into the park area and it will serve about 400 or 500 homes when we ’re all said and done. Phase I construction includes erosion control, grading, construction of the ballfields, basketball court, trails and parking lot, a pedestrian crosswalk improvement, stormwater, landscaping improvements and seeding. So basically we want to get the base level improvements in this year. Get it seeded down. You really don ’t want to open a park prior to having a good turf establishment in place and so that ’s what we want to do. Get those base level improvements in. Plant it in the grass and get it growing for next year. Bids were received. K.A. Witt Construction was the low bidder. The alternate is the pedestrian crossing to get back over to Pioneer Pass and so we wanted to include that at that price and so we have a total base bid of, and alternate of $191,329. The engineer ’s estimate on this project was $229,000 so again we ’re well under that. And then the project budget on this for the entirety of the project including the future improvements we ’ll talk about in the next slide is $350,000 so we have adequate dollars to finance those future improvements. So in 2014, next year we ’ll mobilize volunteers from the neighborhood and then city crews and we ’ll complete the work. We ’ll install two playgrounds. One toddler for ages 2 through 5 and then a 5 through 12 playground. Concrete playground borders, a picnic shelter, and the concrete base for that, picnic tables, the ballfield backstop and basketball hoops. The purpose of those items will be accomplished utilizing what ’s left which is approximately at this time $158,000 after we finish this phase of construction that we ’re talking about this evening. With that, that ’s recommended that the council accept the bid and award the contract for Pioneer Pass Park improvements located at 9630 Bluff Creek Drive to K.A. Witt in the amount of $191,329.85 for the base bid and the alternate. Mayor Furlong: Thank you. Questions for Mr. Hoffman. How ’s the re-grading that was done? Is it acceptable what was done there? Todd Hoffman: It is acceptable and. Mayor Furlong: And the corrections that were made. Todd Hoffman: It ’s growing a very good stand of vegetation which is what we wanted to see. For those who don ’t recall, there was some extra dirt placed on this property. They had to re-grade it. Take it back off and then add some black topsoil and so we worked approximately 18 months on that process and now we have 6 inches of imported topsoil but it ’s there and it ’s growing good vegetation so we ’re happy to report that that is in place. Mayor Furlong: Okay. Mr. McDonald. Chanhassen City Council – August 12, 2013 45 Councilman McDonald: Can you go back to the park drawing that shows all the things and everything? Okay. The ballfield that ’s going to be there. Is that going to be fenced in eventually and will that be used by Little League or is that more like a neighborhood ballpark? Todd Hoffman: It will not be fenced but it likely will be scheduled for some practices. Not necessarily games. It ’s a large enough facility, similar to a North Lotus Lake Park or Roundhouse Park. A little bit more regional in nature so we have added those 24 stalls. We know that coaches are going to find their way there for neighborhood practices and we ’ll be accommodating those but it will not be scheduled as a game facility. Councilman McDonald: Okay. And then to the east, the property there, could you add another ball park in that area at some point too or does the topography support that? Todd Hoffman: Yeah, big hill. Yep. Mayor Furlong: Where ’s that? Councilman McDonald: To the east where the stand of trees are at and everything. Todd Hoffman: Yeah. Mayor Furlong: Down in there? Todd Hoffman: No, it ’s all wooded. So this is the maximum development of this site that could be accommodated. There ’s a steep hill at this location just outside this ballfield. Councilman McDonald: Okay. Todd Hoffman: And this field will accommodate up to about 10 to 12 year olds. Other than that you ’re going to be hitting over the top of the hill. And then this is a pretty good sized field which will accommodate both soccer and lacrosse practice. Councilman McDonald: Okay. Good. Mayor Furlong: On the, basically past the outfield, past the trail by the ball park there on that steep grade. This is showing tree plantings. Will that, will those trees be planted or will it be retained as a sliding hill? Todd Hoffman: Those will be planted to prevent sliding. It ’s just not going to be a safe condition. This bluff got, this slope got pushed out and so this got steeper than we had hoped and there ’s just no run out until the hit the forest down at the bottom. Sliding can be accommodated over in this area but we actually want to re-vegetate that to prevent children and adults from sliding down and hitting those trees. Mayor Furlong: So they ’ll hit the trees sooner in the sliding process? Todd Hoffman: Hopefully they don ’t even get started. Mayor Furlong: Okay. So is, I guess then the question is, is there any other use for that space other than to simply just planting trees? Todd Hoffman: No. Our greatest concern is just to maintain that slope and it ’s integrity. It ’s fairly steep and we just don ’t want it to, part of the project includes stormwater which will be catching storm water Chanhassen City Council – August 12, 2013 46 before it goes down the hill and then directing it over to this pond so it ’ll be taking storm water off the parking lot, this ballfield. Out of this ditch line and bringing it over to this pond by pipe and so we can stop some erosion issues that are ongoing in this location. Kate Aanenson: I was just going to add, it ’s kind of hard to see on this drawing but this is part of, when you get to the bottom part of that park it ’s the continuation of the remnant from the 212 right-of-way which we have some different land uses so actually it provides a nice transition buffer between, for those homes in Liberty and then also for the Pioneer Pass neighborhood so that also has, I think we put down there either some medium density or office down there. That ’s kind of that long strip right along that old 212 interchange there too so. Todd Hoffman: This little wooded knoll here. This is actually a tributary to Bluff Creek which is located right down here so this needs to be preserved. Kate Aanenson: Yeah. Mayor Furlong: Okay. Other questions? Councilwoman Ernst. Councilwoman Ernst: Todd can you explain the alternate total and what that means? What was the alternate total in the bid? Todd Hoffman: So the $6,100 is for pedestrian improvements. If we go back right at this intersection and so there wasn ’t a pedestrian crossing at this location so that ’s building this pedestrian crossing, the curb cuts. Truncated domes. Ped ramps and the striping and the signage to allow for the neighbors to get across in a designated pedestrian crossing at that location. Councilwoman Ernst: Okay, thank you. Mayor Furlong: Okay. And again have we had K.A. Witt Construction construct, do this type of work in the city before? Todd Hoffman: They have. They ’re a smaller firm down south. What town are they in, do you remember Paul? Paul Oehme: New Prague. Todd Hoffman: New Prague, thank you. Out of New Prague and so they met us on site and again they ’re very happy and eager to get going with the project. They have some technologically advanced equipment. Once they get the plans and punch them into their computers, that ’s why they can be so efficient on their machinery. It will really grade in a nice fashion and so they ’re willing to get working here on the 26 th of August if approved by the City Council. Mayor Furlong: And when do we expect these Phase I improvements to be completed then? Todd Hoffman: Substantial completion by mid to late October and then final completion in the spring by the contract. Mayor Furlong: Okay. And then the second phase you said was going to be next summer sometime? Todd Hoffman: Next summer. Chanhassen City Council – August 12, 2013 47 Mayor Furlong: Expect it, okay. Todd Hoffman: And we ’ll enroll the services of both these neighborhoods to build their playgrounds. We ’ll wait until the grass is green and growing sometime probably in June and then once those playgrounds are in and installed we ’ll open up the park likely in July of next year. Mayor Furlong: Okay. Thank you. Any other questions for staff? If not, would somebody like to make a motion? Councilman McDonald. Councilman McDonald: I recommend that the City Council accepts the bids and awards the contract for Pioneer Pass Park improvements located at 9630 Bluff Creek Drive to K.A. Witt Construction in the amount of $191,329.85 for the base bid and alternate. Mayor Furlong: Thank you. Is there a second? Councilwoman Tjornhom: Second. Mayor Furlong: Motion ’s been made and seconded. Is there any discussion? Seeing none we ’ll proceed with the vote. Councilman McDonald moved, Councilwoman Tjornhom seconded that the City Council accepts the bids and awards the contract for Pioneer Pass Park improvements located at 9630 Bluff Creek Drive to K.A. Witt Construction in the amount of $191,329.85 for the base bid and alternate. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Furlong: Thank you Mr. Hoffman. Todd Hoffman: Thank you. Mayor Furlong: Good work. That completes our items of business this evening. COUNCIL PRESENTATIONS. Mayor Furlong: Councilwoman Tjornhom. Councilwoman Tjornhom: I have one. Mayor Furlong: Okay. Councilwoman Tjornhom: I would like to thank the Arboretum in Chanhassen for opening up their gates to us. It was a wonderful day. I remember when we discussed it, you had promised that the weather would be perfect and it was and so. Mayor Furlong: Don ’t hesitate so long next time … Councilwoman Tjornhom: And it was just, it was fun to see everybody show up and have the parking lot full and just see the joy on people ’s faces really just appreciating what we have. Like I said, I said that earlier. We have so many amenities here in town that you know it ’s, we ’ve very lucky to have the Arboretum as one of those amenities also with the great things they do for education and just getting out to drive that 3 mile trail is really a great thing for us so thank you Mayor for letting me be you. Chanhassen City Council – August 12, 2013 48 Mayor Furlong: Absolutely. Thank you for being there. Councilwoman Tjornhom: And it ’s perfect timing just talking about trails. You know I have discussed the fact that we have our new trail connection up at Minnewashta Parkway and I got cheers and then also you know talking about our next goal for Highway 5 and once again people are very enthusiastic. We love our trails here in Chanhassen and so we ’re very lucky so thank you. And thank you to the Arboretum. Mayor Furlong: Thank you. To the Arboretum and thank you for standing in for me. I appreciate that. Other council presentations. Mr. Laufenburger, how did the Red Bird season? Councilman Laufenburger: Just a small one Mr. Mayor. Thank you very much. Mayor Furlong: Sorry it ’s over. Councilman Laufenburger: The Chanhassen Red Bird ’s season is over. We are sorry. You know I can hear humming of taps in the background here a little bit. No, it was a good year for the Red Birds. We, I would say clearly one of the highlights had to be the game in which our own City Manager Todd Gerhardt threw out the first pitch and he brought home a victory over our neighbor to the south, the people who will be taking the sewage from Bluff Creek Cottages. Mayor Furlong: It flows downhill. Councilman Laufenburger: Exactly. No it was a good season and of course as is our goal, the Red Birds organi zation ’s goal every year is to do things to enhance the element of the Red Birds in the community and we had a couple of really, really good things happen this year. We did Beyond the Yellow Ribbon, or we had the July 4 th game in conjunction with Beyond the Yellow Ribbon, which was wonderful. And then we also had a great turnout for Little League Night and Scouting Night. We had over 250 people there and most of them were kids and it ’s just another example of what we do to make this community really feel like a community and town ball is part of the community. Thank you for accommodating my passion of baseball Mr. Mayor. Mayor Furlong: No it ’s easy to accommodate and thank you for what you and all those associated with the Red Birds organization have done these last several years. Councilman Laufenburger: I ’ll pass that along. Mayor Furlong: To really make the Red Birds part of our town so thank you. Councilman Laufenburger: Good, thanks. Todd Gerhardt: Yeah, I ’ve got to give kudos to that whole group. I mean the time and effort that they put in to organize that and the events and contacting everybody, that ’s huge so Denny and being the voice, thank you for volunteering. I guess there isn ’t a big paycheck coming every week or two weeks on that but it does. You know the quality of life around here and the competition between Victoria and Chaska, you know that ’s special and whenever we can bring shredded potatoes from Chaska to Chanhassen, that ’s super. Councilman Laufenburger: I did want to highlight one other thing. The last regular season home game was a reschedule of the game, originally scheduled for June 9 th which was the day that the Lake Ann pavilion was dedicated in Al Klingelhutz ’ honor and the stands were filled with Klingelhutz ’s and that ’s Chanhassen City Council – August 12, 2013 49 always good for concessions for a beer or two. I hope none of them are watching right now but it was wonderful to see Mary Jane just excited to throw that first pitch surrounded by her grandchildren and she threw, well she threw a good pitch Mayor. Mayor Furlong: Look at the time. Todd Gerhardt: And it ’s so nice to have a mayor not try to show up the other mayor. Make them feel good. Mayor Furlong: Look at the time. Thank you. Other comments. Mr. McDonald, you wanted to say something? Councilman McDonald: Well I was going to just pile on, on top of the Red Birds thing but I think everything has been said has been said but yeah Denny, just tell the organization thanks because yeah, it makes summers here a little bit more fun so thanks. Mayor Furlong: And the sponsors as well, absolutely. Councilman McDonald: I didn ’t want to brag. Mayor Furlong: Thank you. Other council presentations. Okay, thank you. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt: I just want to thank Bethany for stepping in with the Mayor at the Arboretum. She did a fantastic job and Gayle Degler was also there and spoke and just a beautiful day. You know thank you for doing that. It does make this community special and people appreciate it. They come up and tell me that and sometimes they don ’t make it out there and they forget about it and when we have that day it reminds them to get out there and enjoy it so. I ’d also like to thank my department heads for participating in National Night Out. Just a great opportunity for the city to get out onto the residents property and meet them on their turf and ask them what ’s working and what ’s not working in the community and got a lot of good feedback from residents and some pedestrian crossings. Some grading and drainage issues so the group I was with also got to wear the DWI goggles and that was fun watching people kind of stumble around and, but we didn ’t tas anybody so I guess they had a taser too but just a fun night until the hail came and I was responsible for hail and any bad weather. It falls onto my plate so. Councilwoman Tjornhom: And I think you should tell the Mayor where you were sitting also because I thought it was very fitting. Todd Gerhardt: Yes. Councilwoman Tjornhom: Yes, he was in the back of the squad car. Mayor Furlong: Back of the squad car. Todd Gerhardt: Back of the squad car. Laurie was back there most the time but timing is everything and when we pulled up with Councilwoman Tjornhom and Councilman McDonald caught me in the back seat so taking pictures and having a good old time. Councilman McDonald: You looked as though you belonged there all the time. Chanhassen City Council – August 12, 2013 50 Todd Gerhardt: Well it was nice they took the cuffs off at least. Todd Hoffman: We had a citizen call concerned about the City Manager … Todd Gerhardt: Yeah, but it was a good event. We had over 50 neighborhoods participate and also a big thank you to the posse. They make it special for a lot of the kids to see them ride around on their horses and so you know we really appreciate their efforts in the 4 th of July and National Night Out are the two events that they really participate in and they have fun also so I think we had over 12 posse members that night so thank you to them. And that ’s all I have. Mayor Furlong: Okay, thank you. Please extend our appreciation to Beth Hoiseth too for all her work. Todd Gerhardt: Yeah. Mayor Furlong: 50, over 50 neighborhoods is the largest we ’ve had isn ’t it? Todd Gerhardt: Yep. Mayor Furlong: Yeah, that ’s wonderful. That ’s wonderful. Any questions for Mr. Gerhardt or his staff? Mr. Oehme, street projects coming along okay? Paul Oehme: They ’re coming along. We ’re going to be paving Sandy Hook tomorrow and on Wednesday so, and then hopefully we ’ll jump right back over to Chaska Road and Melody Hills area and get that paved this week into next so we ’re making good progress. Mayor Furlong: Okay, and the 101 project? Paul Oehme: The 101 south project is going, is going fine right now. Weather did slow us up last week a little bit but our underpass is constructed and wall construction continues so that will be going on for the next 2 to 3 weeks yet. We are pushing south so we ’re about, we graded sub-grade down to Kiowa, or yeah Kiowa Trail now so we ’re moving along. The intersection at Pioneer Trail and 101 will not be constructed this year. We just had too many rain delays this year so that will be pushed til next year. Next spring so, but 101. Mayor Furlong: Does that include road closures? Paul Oehme: Well intermediate road closures. We always had anticipated closing 101 south of Pioneer Trail for 2 weeks to make that connection but 101 north we don ’t anticipate very significant road closures with that intersection improvements. Mayor Furlong: So will there be, when work is done this year, will there be access all the way through from south of Pioneer Trail to north …? Paul Oehme: Yep, absolutely. There ’ll be two lanes of traffic like we had anticipated. Mayor Furlong: Okay. Paul Oehme: In November when the road project is completed for the year. Mayor Furlong: Okay. Alright. And progress on the Pleasant View/101 intersection? Chanhassen City Council – August 12, 2013 51 Paul Oehme: It ’s coming along. Xcel promised me they ’ll be out there tomorrow. Starting tomorrow and moving power poles so once the power poles are moved by the end of the week here, we ’ll be paving the east side of 101 and then shifting traffic over to the east side and then working on the trail on the north, up north of Pleasant View Road to Town Line Drive and that wall along 101 too so that ’s the last component that we ’ll need to work on to finish up the project so. Mayor Furlong: And are they going to coordinate the pedestrian crosswalk at 41 with that, at the same time they install it at 101? Paul Oehme: We ’re still waiting on a permit from MnDOT for the 41 crossing. Mayor Furlong: What ’s our expected timing on that? Paul Oehme: They said this week. They said that last week though too. Mayor Furlong: A lot of ma nana ’s here. Okay. Paul Oehme: So we ’re working towards that goal. We are corresponding with the school district. Mayor Furlong: Okay. Paul Oehme: If that work were to slide into school construction we ’re going to have to limit the hours when the contractor can construct that portion of the trail and the median limited to when you know kids are coming and going. Mayor Furlong: What ’s the, once the permit ’s received by MnDOT, what ’s the, how long will construction take? Paul Oehme: Yeah it ’s about, say 3 weeks so. Mayor Furlong: Okay. Paul Oehme: And the mast arms have been ordered but they ’re still not in yet. There ’s another I think 2 to 3 week delay in those yet too so. Mayor Furlong: Alright. Thank you. Appreciate the updates. CORRESPONDENCE DISCUSSION. None. Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 9:25 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES JULY 23, 2013 Chairman Kelly called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Cole Kelly, Steve Scharfenberg, Elise Ryan, Brent Carron, Jim Boettcher, Rick Echternacht, Luke Thunberg, Jacob Stolar, and Ryan Lynch STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Mitch Johnson, Recreation Supervisor PUBLIC PRESENT: Jim Manders 6791 Chaparral Lane Ted Ellefson 7609 Walnut Curve Todd Neils 990 Saddlebrook Curve APPROVAL OF AGENDA: Chairman Kelly approved the agenda as presented with a note that Mr. Echternacht ’s first name is Rick, not Rich. PUBLIC ANNOUNCEMENTS: Todd Hoffman announced that the Red Birds will be playing a make up game on Thursday at 7:00 p.m. Jerry Ruegemer noted the Miracles for Mitch race will be held on Saturday, August 17 th at Lake Ann Park. VISITOR PRESENTATIONS: Jim Manders, 6791 Chaparral Lane discussed the handicap accessible viewing area off of Kerber Boulevard that looks over Kerber Pond and suggested removing trees to enhance the view. He also commented that 3 outhouses were stationed in front of the City Center Park monument sign during the 4 th of July celebration and hopes that doesn ’t happen again next year. Todd Neils, 990 Saddlebrook Curve thanked Jerry Ruegemer and especially Dean Schmieg and his crew for their work and support during their baseball tournament July 12 th through the 14 th at Lake Ann Park and Chanhassen Recreation Center. He noted one recurring concern from fans, coaches and players is the lack of netting betw een Lake Ann 4 and Lake Ann 5 and reiterated the CAA baseball association ’s commitment to pay 25% of lighting at Lake Susan Park. APPROVAL OF MINUTES: Chairman Kelly noted the verbatim and summary Minutes of the Park and Recreation Commission meeting dated June 25, 2013 as presented. All voted in favor and the motion carried unanimously with a vote of 9 to 0. ASSEMBLE RECOMMENDATION TO CITY COUNCIL 2014-2018 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM (CIP). Todd Hoffman provided background information on capital funding and revenue sources for park and trail capital improvements. Chairman Kelly reviewed the cheat sheet he had prepared with his recommendation s . Commission members discussed funding and timelines for ballfield lighting at Bandimere Park and Lake Susan Park , trails, neighborhood park projects, installing docks at public boat accesses at Lake Ann and Lake Susan , the idea of having a referendum to pay for improvements at Bandimere Park, and adding netting and fencing at Lake Ann Park Fields 4 and 5 before making the following motion. Park and Recreation Commission Summary – July 23, 2013 2 Carron moved, Scharfenberg seconded to table the 2014-2018 Park and Trail Acquisition and Development Capital Improvement Program (CIP) to the next meeting. All voted in favor and the motion carried unanimously with a vote of 9 to 0. RECREATION PROGRAM REPORTS: 2013 FOURTH OF JULY CELBRATION EVALUATION. Mitch Johnson reviewed highlights from the three day celebration . Chairman Kelly asked if the speakers at the street dance could be tweaked a little. Commissioner Thunberg suggested that all the carnival games and rides us e tickets instead of some using cash and some using tickets. COMMISSION MEMBER COMMITTEE REPORTS: RILEY RIDGE PARK PLAYGROUND COMMUNITY BUILD PROJECT, AUGUST 9 AND 10, 2013. Todd Hoffman invited commission members to attend the community built playground at Reflections at Lake Riley on Friday and Saturday, August 9 th and 10 th . ADMINISTRATIVE PACKET. Todd Hoffman pointed out the picnic shelter evaluations . Carron moved, Thunberg seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 9 to 0. The Park and Recreation Commission meeting was adjourned at 9:30 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JULY 23, 2013 Chairman Kelly called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Cole Kelly, Steve Scharfenberg, Elise Ryan, Brent Carron, Jim Boettcher, Ric k Echternacht, Luke Thunberg , Jacob Stolar, and Ryan Lynch STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; and Mitch Johnson, Recreation Supervisor PUBLIC PRESENT: Jim Manders 6791 Chaparral Lane Ted Ellefson 7609 Walnut Curve Todd Neils 990 Saddlebrook Curve APPROVAL OF AGENDA: Echternacht: This may be minor but my name ’s Richard but I go by Rick and they always put Rich on the notes. Hoffman: Alright, it ’s Rick. Echternacht: Yeah. Kelly: Good point of order. Hoffman: We want to get it right for history you know. 3 years worth of Rich versus Rick so we ’ll get Rick. Kelly: Okay, since there ’s no additions or deletions, I think the agenda ’s approved. PUBLIC ANNOUNCEMENTS: Hoffman: Chairman Kelly, members of the commission. Let ’s see, tonight ’s Tuesday. On Thursday night the Red Birds play a make-up game and then there ’s also a concert that evening at 7:00. The Grammy award winning Okee Dokee Brothers. Scharfenberg: And what about prior to our next meeting, Miracles for Mitch? Is that. Ruegemer: August 17 th . Saturday, out at Lake Ann Park. Just met with Mr. Tony Schiller today and went over race details and event logistics. The route will be changing slightly this year so we kind of went through those details here so today to insure a good, safe race. Kelly: Any other announcements? Okay, we ’ll move on. VISITOR PRESENTATIONS: Park and Recreation Commission – July 23, 2013 2 Kelly: We have a few visitors in here tonight so whoever would like to come up first, please identify yourself and your address and let us know what you want to talk about. Jim Manders: Good evening. My name is Jim Manders and I ’m residing at 6791 Chaparral Lane. I ’m here regarding the handicap accessible viewing area off of Kerber Boulevard that looks towards Kerber Pond. It doesn ’t look at Kerber Pond. It looks towards it and the handicap accessible area, I ’m thinking it was probably put in a couple years ago. Maybe longer at what cost I ’m not sure but at present it takes advantage of maybe 10% of the view. That ’s my opinion but after you look at it I ’m sure you ’ll draw a similar conclusion. What I ’m suggesting is that some of the obstruction, namely trees that obstruct the pond be removed and this would enhance that view by some 90 points I think. It ’s a great, great view and having been a former park commissioner myself and currently Carver County park commissioner, I ’m aware of two missions that the commission has. One for active parks and another for passive. This would be a very passive kind of thing that provides one of those I think restful view of that pond area. If you ’re at all familiar with it, it goes out Kerber Boulevard, just before you start heading down. It looks out over that, or looks towards that pond and all I ’m suggesting is that either this commission or administratively or however this needs to be addressed. If it ’s put on a future agenda then by all means take the time to go look what that view might be. I ’ve observed some trees and brush removed not far from that very location so apparently it can be done. So I guess that ’s my point is take a look at that and if it takes a motion to approve it I would hope that you do that. A second point that I want to bring up is on another subject and I see you have something on your agenda regarding 4 th of July evaluation. And this may be a little humorous but I think it ’s really too bad that it happened. How many of you noticed the City of Chanhassen monument during the 4 th of July? The park. Name of the park for City Center Park. Did you at all see it? I didn ’t either because there was 3 outhouses in front of it. I think it ’s really too bad that we would have the namesake of this city covered in such a way. I would hope that you don ’t let that happen next year. Hoffman: That ’s probably an easy one. Jim Manders: Yeah, I was a little disappointed. That ’s all I have to say. Kelly: Any questions for Jim? Hoffman: I want to thank Jim for coming in. Do you remember the years you were on the park commission? Jim Manders: Probably early 90 ’s to about 2000. Someplace in there. Hoffman: So we really appreciated your service back then. He was a long term commissioner. We also have welcomed him back as a laborer for our summer park s crew. That ’s part of the reason you ’re around so much … Jim Manders: Well actually I was going to make mention of three things that I had attended in June regarding city events. One being the Klingelhutz dedication, and that ’s really a nice monument out there. Second being the Minnewashta Pavilion internal trails underpass dedication and thirdly, but certainly not last is the Dakota trail dedication in New Germany dedicating the completion of that trail through Carver County so it stretches from Wayzata to McLeod County now and if there ’s an opening for a trails inspector put me down. Kelly: Thank you Jim. Jim Manders: Good evening. Park and Recreation Commission – July 23, 2013 3 Kelly: Next visitor presentation. Todd Neils: Good evening. My name is Todd Neils. I reside at 990 Saddlebrook Curve. I ’m here on three points tonight. I ’d like to start by thanking the City of Chanhassen, Jerry Ruegemer and especially Dean Schmieg and his staff and his crew for their work and support of our tournament July 12 th through the 14 th at Lake Ann Park and Chanhassen Recreation Center. Dean and his staff were very hard at work on July 12 th , which was a Friday preparing and setting our bases to insure the tournament was a great success. Between July 12 th and 14 th there were 32 baseball teams and 16 softball teams that participated both at Lake Ann Park and Chanhassen Recreation Center. The staff at Metro Baseball and Minnesota Metro Fastpitch League had nothing but complimentary things to say about the facilities, particularly at Lake Ann and I received a number of compliments on the beauty of Lake Ann Park from parents and participants of the tournament. There is one issue that I would like to address with the commission and think both the commission and the City need to address in short order if possible. In the past 3 years the CAA has held 14 tournaments in both baseball and softball at Lake Ann Park. The recurring concern from fans, coaches and players is the lack of netting betw een Lake Ann 4 and Lake Ann 5 which we feel is a real safety concern that lingers without the netting and would ask the City to erect foul netting to lessen risk of injury, particularly at Lake Ann 5. There are a number of foul balls over the course of time, whether they be baseballs or softballs that do travel between, particularly between Lake Ann 4 and 5. Onto 5 and without covered dugouts or that netting there ’s a number of times where participants have been either hit or close to being hit. Secondly I ’d like to reiterate the CAA baseball association ’s commitment to pay 25% of lighting at Lake Susan Park. We made this commitment earlier this year and would like to reiterate that particularly as you roll into the final stages of the CIP. Several years ago we approached the city with growth expectations in baseball, particularly in our 13 and above ages. We ’ve more than surpassed those numbers and are at critical mass in terms of field space, even utilizing fields in Victoria and Carver as well. While we never hope to endure the spring that we had this year, lights would more than compensate for the short spring nights and use by the high school field, or the high school teams at Lake Susan where games can often range from finishing between 6:00 and 7:00 at night, which doesn ’t give us the opportunity to either practice or utilize the field for games. Four years ago, just as a matter of point, we had 24 boys that were participating at age 13. This year we have 230 that participated, which is approximately 25% of the total players that are partici pating in baseball now in the CAA. Long term lights is only, you know one step in a vision I personally have to make Lake Susan as beautiful a park, even though it be a singular field, as Lake Ann and hope to have people be as complimentary of that park as they are of Lake Ann Park. I ’d love to see through partnership with the City as well as financing through the CAA or Dugout Club, dugouts and score boards again which will continue to enhance that park and make it more user friendly and hope that it will you know make it as fantastic a facility as I said as Lake Ann Park. In an effort to continue growing the CAA baseball program, we hope the commission consider including lights in 2014 CIP. The CAA with it ’s 25% could effectively fund the first years of this commitment with it ’s donation until the CIP catches up and is actually put on the CIP long term. That ’s all I have, thank you. Kelly: Todd you said three points. I only wrote down two. What did I miss? Todd Neils: Well a thank you. Kelly: Oh okay, thank you as a point. Got it. Okay, I didn ’t write that down. Todd Neils: That was a given. Kelly: So you ’re a member of both the CAA and the Dugout Club correct? Park and Recreation Commission – July 23, 2013 4 Todd Neils: Yes. Kelly: You volunteer for both those organizations. Todd Neils: Correct. Kelly: Now you said about the funding for the lights that you could front a certain amount. I didn ’t quite understand what you were telling us there. Todd Neils: Through conversations with Mr. Hoffman, my understanding is lights would be approximately $200,000. The CAA ’s commitment, baseball commitment to that would obviously be 25% or $50,000. Our feeling is, as we expressed previously that if we get into a capital finance structure where we can pay the loan off over the course of time, say a 3 to 5 year period, likely 5 years, that we could pay up to $10,000 a year until the CIP does catch up. What that means however is that the City would have to move forward in, effectively paying for the lights. A larger portion of the lights in the 2014 budget cycle and we would then pay our 25% over the course of time. Kelly: Okay, that clarifies it. Thank you. Todd Hoffman, the last time we talked about this we were thinking it would be about $150,000 so now we ’re thinking lights would be about $200,000? Hoffman: With all the other professional costs, planning, engineering. Kelly: Total cost. Hoffman: Total cost of about $200,000. Kelly: Okay. Hoffman: Bidding costs. Kelly: Getting back to your second point, my first point. The Lake Ann 4 and Lake Ann 5. Todd Neils and I had a discussion about this last week so I stopped out there twice last week. Once on Saturday when there was a girls State softball tournament going on just to get an idea of how close they are and were there a lot of foul balls and you know what can be done. And then Todd and Jerry and I had a discussion this afternoon and apparently this issue has come up before and Todd, do you want to expand on our discussion this afternoon? Hoffman: Sure, be glad to. Chair Kelly, members of the commission. The last time this item was scheduled in your CIP was in 2009 and at that time there was an item called Lake Ann Park ballfield safety fencing number 4, 5 and 6 for $100,000. Some of those dollars were invested in dugouts. Wire mesh dugouts are not a safety dugout per se. They do have a clear mesh, or see through mesh top that would provide some protection but the whole entire $100,000 was not invested. There was also an item called Bandimere Park ballfield safety netting and that was in 2011 for $40,000 and that project was never followed through on either. Part of the discussion at that time was just how far do you want to take safety netting and what is it going to be? Is it going to be fencing or netting? And then how much money do you invest in that project to insure what percentage of safety and so we concur, I concur with Mr. Neils and Cole ’s observations. I ’ve spent many nights out at the ballfields and have seen people hit and it ’s not a comfortable situation to watch so could there be improvements? Absolutely. At what cost and what percentage do you catch so if you spend $50,000 in probably fencing would be the most long term but there could be netting as well. You know do you stop 50% of the foul balls that are currently coming out? 60%? How much more money do you want to spend to fence additional? At some point you get to the Park and Recreation Commission – July 23, 2013 5 point where you just have to take down what you currently have and start over so there probably should be some, if the commission is interested in this, some study by somebody that works on ballfields. Take a look and tell the commission and the City what would be the most effective mechanism by which to stop the majority of the foul balls from coming out. It ’s been a long term issue. Park ’s been there for 40 years so, and the backstops were even smaller at one time. They ’re a little bit larger now but they still don ’t stop all the softballs and baseballs from coming out. Kelly: Any other questions for Todd Neils or Todd Hoffman on these subjects? Thank you Todd. Todd Neils: Thank you. Kelly: Do we have any other visitor presentations? Okay. Alright. Jim Manders: Can I just make one comment? Kelly: Sure. Jim Manders: What ’s the next step on my request for this trail observation area along Kerber Boulevard? Hoffman: The commission will take a look at it and then if one of the commissioners wants to bring it up as a topic of discussion for action then they would do that at their next meeting. Jim Manders: Alright. Kelly: Okay, now we ’re onto item F. APPROVAL OF MINUTES: Chairman Kelly noted the verbatim and summary Minutes of the Park and Recreation Commission meeting dated June 25, 2013 as presented. All voted in favor and the motion carried unanimously with a vote of 9 to 0. ASSEMBLE RECOMMENDATION TO CITY COUNCIL 2014-2018 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM (CIP). Kelly: We ’re getting into our CIP discussion tonight, which we ’ve all had some information for a week and I also have my own personal cheat sheet that I worked on and I ’ve made a copy for everybody, if Jerry or Todd could pass that around. It helps me in the discussions. I like to do it on the computer. Todd, do you want to start the discussion on it also along with what the City Council approved last night for Camden Ridge? Hoffman: I ’ll be glad to. Kelly: Okay. Hoffman: Chair Kelly and members of the commission and audience members. Want to back up, especially for our new representatives and talk a little bit about what CIP ’s are and capital funding and how we get the revenue from different sources for park and trail capital improvements. Before we do that, you have a project in front of you which is the Rice Marsh Lake, or excuse me. This is not the Rice Marsh but Rice Marsh Lake trail last night was discussed at the City Council work session and that ’s out to bid. You do have a plan set, there ’s a plan set over here for the Rice Marsh Lake trail connector. That will connect from Eden Prairie back to Tigua Lane and so there ’s one single large plan set. It ’s the Rice Marsh Lake trail connection. There was a $200,000 allocation in the 2013 street project for that trail and Park and Recreation Commission – July 23, 2013 6 it ’s going to take about $272,000. We ’ll know exactly once the bids are open tomorrow to complete the project. When the street projects that the City is working on this year were bid, there were some cost savings, both for the residents and so in their assessment, assessed amounts, those went down because of the bidding . The good bids that came in and the City costs went down as well. About $171,000. We inquired with the council if they would support using some of those savings out of those street bids, that $171,000 to fund those additional costs for the trail project. Initially we had intended to build this in- house with combined work forces from our streets department, parks department, and other public works departments. Utilities and the shop but with the late spring everybody ’s backed up and we simply do not have the resources as far as human resources to put out onto that project. If we did it we could only start this fall and it would take all next year to finish up and opening a project of that size, that length and that type of environment for a year and a half is just not a very good idea. Both from the environment standpoint and also working with the citizens that would have to endure that long timeline. If we get a contractor in here they ’ll open this project up September 1. They ’ll be done, substantially complete by November, by the Thanksgiving time so the council supported that recommendation so we ’ll open bids tomorrow and we will request that the council approve bids if there ’s desire by the City on August 12 th for both the trail and then the Pioneer Pass Phase I construction so both those projects are out to bid. And if the trail ’s $272,000, the park project we looked at when Chair Kelly was in today we looked at the estimated cost for Phase I is $230,000 and so that ’s the estimated cost on that. And then there ’s $350,000 overall so you have those additional dollars of those dollars above and beyond that bid price to finish out the playground and the picnic shelter and the other items next year. Capital funding. So we do a 5 year CIP. This year it ’ll be 2014 and then the next 5 years up to 2018 and generally most of the money is collected through park dedication so every time a development comes in, either a home or a business, they pay a park dedication charge. For commercial industrial it ’s 12 and a half thousand per acre so if you have an industrial or commercial project, they ’re going to pay 12 and a half thousand in park dedication fees per acre. Those go into the fund. The same fund as when you have a housing development so when the housing development, you have Camden Ridge, this development will pay full park and trail dedication fees. For each single family home that ’s on this plat they ’ll pay $5,800 per home. What that money will be used for is to, you ’ll take it up the street and you ’ll invest it in Pioneer Pass Park, which these people will use and so the City maintains a comprehensive park and trail system. That ’s going to be built and paid for through park dedication fees as the City grows out. Once the City is fully developed those fees will dry up and then any future maintenance or development of parks will need to go back under the general tax rolls and those dollars will be competing for things like dump trucks and snowplows and other equipment. Capital needs th at you have in your community but for at least the next 20 to 25 years we ’re going to be continue to collect park dedication dollars which will be invested in that fund and then the park commission makes a recommended budget. What should we spend our money on? Parks? Trails? Ballfields? Benches? Safety improvements? Fencing? All those type of things and then the City Council approves that recommendation or modifies that recommendation prior to approval on an annual basis. We take a 5 year look so you can kind of keep track of what ’s going on so people can forecast, both the commission, elected officials and then the public so they can forecast what ’s coming up, and it ’s always modified on an annual basis. The 5 years continue to move out and are modified and changed. The items you have in your packet are both, they ’re separated in two so those items currently funded are currently in the program and those items that have been jostled around and have either been included and then taken out and so there ’s always a menu of items to pick from. That ’s really the job of the Park and Recreation Commission. You can start that job tonight for 2014 through 2018 and then continue it on at your August meeting to make a recommendation. If you can reach a consensus tonight and make a recommendation to City Council, you can do that as well. So that ’s what I have for my presentation. I will go through individual items if you have questions about those particular items. We have some presentations from past CIP discussions that we can pull up a particular item. You have two of them in front of you on those plan sheets. That ’s the Camden Ridge trail, which is also described as the Liberty at Creekside trail. This one ’s be en bouncing around since 2006 and Chair Kelly will talk about the price reduction. There ’s been a price reduction on that line item specifically because the Park and Recreation Commission – July 23, 2013 7 developer will build the trail and we ’ll be paying for the materials and so we ’re not building that independent. And then the Bluff Creek trail is the color, 8 1/2 by 11 and that ’s for the first section of trail from Pioneer Trail down to the trail head at the LRT. Kelly: Thank you Todd. Just to start off to go through my cheat sheet. I talked with Todd about revenues for this year and going forward you know we ’re looking at revenues of $200,000 a year. We don ’t have the specifics for what ’s come in this year so on my cheat sheet I added $100,000 revenue that hasn ’t come in and expected that $100,000 already came in. Also the senior apartment that ’s being developed, we ’re going to get another $294,500 from that later this year so I ’ve added that in as revenues. So I kind of threw everything in here just to take a look at what the revenues are. Everything in the packet. It doesn ’t mean we have to do everything. I made a few changes. The Bluff Creek trail down in 2015, on it ’s own would probably run about $500,000. However the City Manager needs to do street and sewer improvements, which means our cost for doing the trail could drop to $200,000 or $300,000 so I threw in $300,000 for 2015 and that will be 2015 or 2016 when the y do the roads and the sewer so that ’s just kind of thrown out in one of those years. I don ’t know when that will happen. And then another change I made, if I can just find it. The pedestrian trail to the Arboretum we had in here for $275,000 and that ’s an item that we don ’t know if it will happen. That it will happen only if we have a grant so we basically decided to change that to $50,000 for planning purposes, and obviously if we get a grant then things will change and then we ’ll have to look at hard dollars for that project. And the other item I changed was the Bandimere Community expansion. We have it in there for $250,000. In reality it ’s going to cost about a million dollars for everything that needs to be done so when that happens it ’s hard to know so I changed that to $50,000 for planning now and we can push that around to whatever year we want. But those are the changes that I ’ve made from Todd has passed out to us. Questions, discussions on any item? Thunberg: A general question. Is there a target of a minimum fund balance that the City tries to maintain? Kelly: In reality I think we ’d like to keep a million dollar basis. You know we actually thought we were going to go under that when we purchased the Bandimere property but we, I think we did briefly but then came back up. Plus we also had some other funds deposited back into our account that made a difference that somebody else was going to take at one time and returned to us. Another department so yeah, we ’d like to see a million. That ’s in case something comes along like the Bandimere purchase we were able to make. You ’ve got the funds to do it. Hoffman: We also like to keep those dollars around for matching. When grants come in there ’s often a matching need and then also like Chairman Kelly mentioned, there ’s opportunities that arise that you really don ’t forecast and you want to have those dollars available to take advantage of them. Carron: Pioneer Pass is obviously going out for bids and starting this year but a majority of those funds are going to next year? Once we get the final grading and. Hoffman: Yeah, by the time we ’re done with this year we ’ll have paid out about $200,000. Carron: $200,000, okay. Hoffman: I think there ’ll be some retaining, retainage left over but a lot of that, majority of that bid package is going to go out yet this year. Kelly: So do we want to go through each project by project and discuss it? Park and Recreation Commission – July 23, 2013 8 Hoffman: Chair Kelly do you want to make that math change in the lighting at Lake Susan? Did you mention that? Kelly: Oh yeah I ’ve got lighting in for 2014 for $112,500. That should be changed to $150,000. Hoffman: $50,000 from the CAA. Carron: But we ’re going to need to fund that too so. Hoffman: Depends on how you approach the agreement. Kelly: Thank you Todd for pointing that out. Scharfenberg: I don ’t know that it ’s, I mean we talk …we can certainly talk about all of the projects. I d o n ’t know that in the next 5 years we ’re going to fund all of these projects. Hoffman: Right. Scharfenberg: I mean certainly what I think we need to do and I think what we ’ve done in the past is kind of prioritize what we think are the projects in the next 5 years that we think that we need to fund and talk about how we ’re going to prioritize those and allocate our funds. I don ’t know, I ’ll just throw that out. Kelly: Okay. Well it ’s, I mean pretty much I think the picnic tables and park benches for $10,000 will stay in. The trees for $15,000 a year. I don ’t see any changes or anybody asking for changes on those. It ’s been about 2 or 3 years ago we took the trees from $25,000 down to $15,000 and I don ’t see a reason to bump those back up at this point. I don ’t see any reason to make any changes unless someone else does. So then it ’s a matter of you know what projects are the most important. Obviously if there ’s dollars coming from another source, that makes it a priority and important. So then we ’re talking the Bluff Creek trail is one we know there ’ll be other dollars doing down to Highway 61 and like I said we have it in there now for $300,000. It could go less. It could be 2015, 16, 17. It depen ds upon when they do the roads but I would think that would be a priority. Plus we want to be able to connect up with the new bridge and the new 101 that the State of Minnesota is building. Hoffman: Are commissioners tracking with the Bluff Creek? This is the Bluff Creek. So the conversation is, this is simply a trail plan or a concept and this would be combined with stormwater improvements, which are necessary on the road and desired by residents and landowners in the area and then road improvements to Bluff Creek. We don ’t know when that project could be financed. Obviously the road portion will be the largest but the City Manager has instructed staff members to gather up and have a discussion about that and then I can report back our findings at your August meeting. You know what are the potential years? What are the potential funding sources? But when you use stormwater, you get that in the ground first. There ’s going to be some retaining walls that need to go in to accommodate both the road expansion, the surface improvements and then the trail itself so. We did a similar project on Highway 101 north. The project at Pleasant View Road that ’s going on right now and if you recall we had the same plan set for $400,000 for our trail. Just to build the trail independent. The road project came in with all the surface improvements, the stormwater improvements and our cost went down to $95,000 and so the road cost covered the rest and so that ’s the same kind of philosophy that ’s going to happen here. Now if the road project revenues aren ’t so robust, they still may be going after the full $300,000 or potentially even more out of the park fund but we don ’t know that at this time. Carron: So Todd that ’s a new development here since last month. Park and Recreation Commission – July 23, 2013 9 Hoffman: Yes. Carron: Because before we said really there ’s no plan on redoing that road or roadwork to that area. Hoffman: Yep. Correct and there ’s been some ongoing meetings last year and this summer on the stormwater problems and they just can ’t be fixed without a full blown plan and so as the water goes down this hill, it really leaves the road at the LRT. Right at the LRT and it heads into a property owner that you know doesn ’t appreciate what ’s happening with the stormwater on his property and if you go back to the original road project, the stormwater just wasn ’t managed the way that it could have been at that time so there needs to be some additional improvements. Kelly: And the Camden Ridge was approved last night by the City Council, correct? Hoffman: It was. So the Camden Ridge trail was approved, and that ’s the white sheet and that ’s, for those that, it ’s the Jeurissen property or it ’s just to the east of Pioneer Pass. It ’s the farmland, when you look at the barn that always has the signs on it, that ’s right where the cul-de-sac is there near Highway 212 and so it ’s the trail that ’s in the dark line running along the creek and Lennar is building this development and they ’ve agreed to those conditions of approval which include full payment of park dedication and then construction of that trail. It always makes most sense to build those trail improvements right when they ’re doing the grading for the houses and the roads. So much larger economies of scale. They ’ll put it in. They understand that it ’s an amenity that will sell homes and add value to their residents in their homes and so they ’ll put it in and then we ’ll pay for the asphalt, the gravel, and the stormwater structures that are a part of that. We estimate that somewhere in that $100,000 range. It will likely be less than that. Kelly: And I think when we sent a motion, I think it was Steve ’s motion to the City Council it was for $275,000 so now we ’re looking at $100,000 for expenses there. Scharfenberg: And when are we anticipating Todd that that will be built? Hoffman: Likely be substantially complete in 2015 and then we ’d be paying those dollars out in 2015- 2016. Scharfenberg: So we would need a place holder for that sometime in 2015? Hoffman: Oh excuse me, next year. 2014. Kelly: That ’s what I thought. Hoffman: Trying to think ahead one year but. Thunberg: With that being approved, I think last month when we were doing the math from a revenue standpoint we thought it was about $300,000 for the park dedication fees. So here we have the place holder of $200,000. Is that something, with that being approved we could, is the $300,000 more of a firm number? Kelly: Are you talking on Camden Ridge? Hoffman: He ’s talking about revenues, yeah. Kelly: Oh revenues, I ’m sorry. Park and Recreation Commission – July 23, 2013 10 Thunberg: Yep, so if the proposal ’s been approved and we know that it ’ll be about $100,000 expense if the whole project ’s been approved as well. I think last month we had ballparked it at about $300,000 so just from a place holder from a revenue standpoint. Kelly: Right. Okay. Does that sound right Todd? Hoffman: We have 58 lots so this will be generating yeah, $336,000 in park dedication fees. Kelly: So we ’ll have a little more revenue than $200,000 next year, which is what we have plugged in right now. $136,000 more, okay. So Todd after what we ’ve discussed, what does the City see as a priority? Hoffman: For the projects, the Bluff Creek Drive I think is, we brought the board down for the Highway 101 flood mitigation bridge and with all the work that ’s going down in the river valley with the State of Minnesota, the County bringing those trails back from Shakopee, making that final connection and our first connection from our overall trail system in our community down to the river valley. Connecting Chanhassen with Scott County, I think that ’s a priority. That ’s really, it was always there but now it ’s really come into focus and making that first connection so I encourage the commission to work on that connection. That entire Bluff Creek. We ’ll do that as a staff and report back to you. See where that Bluff Creek road project is potentially scheduled but the new bridge is somewhere in the neighborhood of $50 million dollars. The other improvements with the round about, another $20 some million dollars and so there ’s a lot of work going on and just to leverage our efforts and our dollars to make that complete trail network system I think is a good value. Scharfenberg: Say Todd just to clarify on the Bluff Creek project, are we talking about extending the trail from Pioneer just down to the LRT or is it beyond the LRT? Hoffman: This project only goes to the LRT but we would recommend that you continue it with a second section from the LRT down to County Road 61. Scharfenberg: And is that the $300,000? Hoffman: It ’s not, no. That ’s just the first phase. Back when that project was developed and these plans were developed, none of this river discussion was even on the drawing board so this is all brand new and now to make that final connection, that would be a good idea. Scharfenberg: So just to clarify again, the $300,000 is just to do what phase? Hoffman: From Pioneer to the LRT. Scharfenberg: Okay. Hoffman: Yep, from the conclusion where it currently terminates going south to the LRT. Scharfenberg: Okay. Hoffman: But if we include this project, the overall master project with the road and the stormwater, those costs will come down. Scharfenberg: Okay. Park and Recreation Commission – July 23, 2013 11 Hoffman: Primarily in the area of stormwater. These budgets for an independent trail include quite a bit of stormwater work which then could be covered by our stormwater management program. Echternacht: Todd we don ’t have any …for that lower section? Hoffman: Not yet but we ’ll be bringing those to you in September once we have some established. Carron: Cole, looking at 2014 you have Manchester Park Phase I slated in for that. I think the last time we were talking we didn ’t quite know when that waste water treatment plant was going to be. Hoffman: That can be pushed out. Easily pushed out. Carron: Or the west water. It ’s not waste water but west water. Probably huge difference there. Scharfenberg: Cole just to clarify those ones that you ’ve got in 2014, did you just simply just put those in because they were ones that weren ’t or did you have a purpose in putting those in? Carron: I guess yeah, that ’s what I was getting at. Kelly: Part of the purpose, I mean it ’s not that we have to do all of it in 14. As I looked at it and I said we ’ve got a lot of money at this point we need to do some projects. I don ’t know which projects we need to do. I don ’t know when Manchester ’s going to be ready so I looked at it and you know you throw in all those projects and it ’s a total of $452,000 so that ’s kind of why I grouped it like that because you know in 2015 we ’re going to have less going on and probably not the pedestrian trail. That will probably get pushed out again depending upon where the, are we writing a grant for that right now Todd? Hoffman: We will in a DNR local trail ’s grant will write the grant, particularly for the last segment from, or the segment from County Road 61 to the LRT in the next cycle which will be next spring. Kelly: Okay and I ’m talking about the Arboretum , sorry. Hoffman: Oh excuse me. Yep, that ’s in the next cycle so that ’s a larger, that ’s an ISTEA. Intermodal Surface Transportation Act application. A federal application. We will be applying for that again and we scored very high. We were very close to we ’re hopeful that that could go through. Kelly: So we ’re applying for that for 2014 or 15 right now? Hoffman: The next application will be for 2014. Kelly: 2014. So that could come back and it ’s, you know again we can push things around. Take stuff in and out. You know I don ’t know about the, how serious this group is about wanting to add playground and the City Center Park band. Also I don ’t know, was the Mayor going to come up with some money from a different spot for that band also? Or was that going to all come out of the CIP? Hoffman: Never been a discussion of another source. Potentially for some picnic shelters in neighborhood parks but not the band shell. Kelly: Not the band, okay. Park and Recreation Commission – July 23, 2013 12 Echternacht: Just clarification on the lighting at Lake Susan. I know we ’ve also talked about Bandimere and the lighting and then we were trying to decide if we could do it, try to do it all at once or was it separated? Kelly: Well I think we were discussing that, we were talking about $500,000 or $600,000 at Bandimere because we ’re not just going to do a couple fields if we do it and I think that ’s kind of the master plan when we do the hockey rink and the tennis courts. You know we ’re not just going to do lighting for one area. It will be the whole place and that ’s where we ’re getting into our million dollar discussion and where the money will come from at that time is also, be up for discussion. Because I don ’t think there ’ll be any grants available for development of a park. Hoffman: Not, 25 years ago there was. Not anymore. Kelly: Right, so you know the City ’s going to have to come up with a million dollar tag at some point to do that and get creative somehow. Hoffman: Yeah that would either be a savings account for, so you just save up your park dedication dollars or you ’re into the dollars where a referendum could be, you know you could request a referendum for those type of improvements as well. Kelly: When was the last time we did a referendum for the park and recs? Scharfenberg: For Bandimere right? Hoffman: 1996. Were you on the Board? Jim Manders: Yes. Hoffman: He worked on it. And it was successful. Did a lot of good things. To further the conversation on lighting, staff ’s recommendation would be if you get involved in a partnership project then we finance the lights through one of the lighting manufacturers and then that ’s a two part financing so the City would finance it ’s portion and then CAA would finance their portion as well, and that would put the obligation to sign on a, I don ’t think the City necessarily wants to be in the business of loaning money to a local athletic association . That ’s up to the council but it would be staff ’s recommendation that we pay for our part. They take out their loan through the lighting manufacturer and they pay their part back and then the risk is accepted by the lighting manufacturer. If they ’re willing to take a $50,000, give a $50,000 loan to a local athletic association, which I think they commonly do, then they sign on that line. Kelly: So Todd if we put up lights at Lake Susan, what does it do to the park? What other changes need to be made at the park? Hoffman: The further you advance that facility, if you add grandstands and those type of things, then it ’s going to modify how Lake Susan reacts to the public and so there ’s just going to be less group reservation picnic opportunities and those type of things as you increase the use at, and so that ’s a programming decision. If you put in grandstands. You put in bathrooms. Minor concessions. Lighting. Those type of things and that field ’s going to be used a lot. Then other things in the park are going to be effected so parking for archery and parking for the playground and really primarily, yeah the tennis is there as well so basically you ’re turning it into a baseball park but it still has some other amenities and you can ’t quantify that. You can just kind of think, if it becomes that kind of facility where it ’s really baseball oriented and that ’s not a bad thing. It would just be a change in how Lake Susan would be operated so on a Saturday afternoon if you ’ve got a full day of baseball, you ’re really not going to have an opportunity to have a Park and Recreation Commission – July 23, 2013 13 company picnic there or picnic reservation type of event as well. Kelly: Is there room there for adding parking surface? Hoffman: You would, yes there is. You would take out the two sand volleyball courts and add about another 50 to 60 stalls, something like that. Which if you create a ballfield like we ’re talking about, that would be necessary. Kelly: And what would the cost on that run roughly? Hoffman: Almost $10,000 a stall for a parking ramp but we ’re not talking that here. You have a good idea Mr. Carron? Per stall, couple grand? Carron: $100,000. Hoffman: Yeah, it ’s going to be $100,000 to $150,000. Kelly: Okay. Carron: I work for free. …on a small project like that, unless you can tie it into something else, that ’s the problem. You don ’t get a whole lot of bang for your buck. Hoffman: And then there ’s a question of where do you start? So you just start with the lights or do you start with you know one or the other. Move the backstop up. Improve the facility. The play facility and then where do you go from there? Do you start with lights and how do you progress forward after that? Scharfenberg: Todd just from some clarification relative to the Pioneer Pass development and the $350,000 that was allocated for this year. Was that just to do the parking lot and that stuff or if you could just clarify that and what we need to pay going forward for equipment and stuff for next year. Hoffman: The $350,000 is for the whole development of the first phase. That includes the playground for next year and the picnic shelter, so those are the two primary items which are left remaining on the project so you had a $350,000 budget. We ’re going to spend we think about $230,000 so you have about $120,000 left and that will facilitate those improvements. There ’s two playgrounds so I think we can afford both of those and then the shelter structure and so we ’ll take a look at that $130,000. You ’ll be talking about somewhere in that $80,000 range for those two playgrounds and $30,000-$35,000 for that, for the structure. For the picnic structure so those budgets will be discussed in more detail as we move forward. Where should we allocate which dollars? What all should we put in the park? There ’s going to be some incidental costs for some baseball equipment. Baseball field equipment and some other things so once we get a little bit more time after we bid it, award it, we ’ll crunch those numbers for you and let you know how we propose to invest those other dollars. The remaining dollars. Scharfenberg: So what is the, so going, do we have to allocate that money then for? Hoffman: No you do not. So the $350,000 is in there. It will continue to be bought down over time, over 2013 and 2014 until that fund is accomplished. Scharfenberg: Okay. Kelly: Todd, talk a little bit about the Lake Ann and Lake Susan boat access requests? Park and Recreation Commission – July 23, 2013 14 Hoffman: We have three public accesses in town. We only have, we have a dock at one and that ’s at Lotus Lake and so we receive requests from the public, for a variety of people it ’s difficult to access their watercraft once they ’ve landed it without a dock because you don ’t have a flat level surface and so these are facilities that we operate on an annual basis. They ’re DNR approved and DNR funded accesses. The DNR does not mandate that you have that but for accessibility you could argue that it would be something that would greatly improve the access for the boating public at thos e locations. So it ’s a boat dock off to the side of the landing. When you launch your boat then you can tie up and then when people load into a boat they can walk on the dock and then access their watercraft that way. Right now they ’ve got to step over the side and that can be a challenge for different populations. Carron: One item that I don ’t see on your list here Cole is, what we talked about with the City Council and the mayor when we met about more shelters at some of these parks. Kelly: Well the reason the shelters aren ’t in there is because the Mayor was going to pay for them from other funding sources than the CIP. Carron: Oh okay. Kelly: And that ’s why we haven ’t put them in there. Carron: Good evening. Scharfenberg: What will the other funding sources be? Hoffman: The capital fund. So similar to in ’05 when we purchased playgrounds out of the capital fund, and the tennis court improvements came out of the capital fund. So we don ’t know where that conversation is. It will be likely taken up at the council, City Council work session or future City Council meeting if it ’s brought up in 2013. Scharfenberg: And just for clarification purposes Todd for the other newer members of the commission, the Chanhassen Native Preserve Trail, we ’ve got $90,000 as a place holder for that and I think the explanation is that, at some point that that trail is going to be finished. We just don ’t know when and we need to have that $90,000 allocated to complete that trail. We just don ’t know at this point whenever that ’s going to be completed. That final section. Hoffman: That ’s correct. It will be completed concurrent when that lot is developed so this is on Century Trail off the Chan Nature Preserve. Century Boulevard and Mamac Systems is the building that ’s currently there. There ’s an empty lot just to the north of Mamac and when that building is built then they have to build the trail but we have to pay for it so that ’s the final trail connection. So this just kicks around. Right now we have it in 2016. If the lot sells and it ’s developed in 2015, we ’ll just pull it forward. Scharfenberg: But it ’s something we need to keep in the CIP. Hoffman: Have to keep it in, right. Kelly: Right. But there ’ll be revenues also coming in with that development. Scharfenberg: No because it ’s industrial. Park and Recreation Commission – July 23, 2013 15 Hoffman: Yeah, likely already paid. I ’ll check. It ’s likely already paid but it ’s not a cash in cash system so you ’ve got to keep it in there. Kelly: Thank you for the clarification. Todd we visited Roundhouse Park last month and you ’ve recommended play structures for two different age groups. Are they both needed? Do we know what kind of age groups that are out there and of course that ’s a constantly changing thing. Are we better off just putting in for the 6 to 12? Hoffman: That ’s what ’s currently in there is 5 to 12 or 6 to 12 and then these allocations are for toddlers or 2 to 5 and that ’s really up to the commission ’s discretion and desire. If you think those things are warranted, we don ’t have them in very many parks but there will be one included in the Pioneer Pass playground so there ’ll be both. A 2 through 5 and 5 through 12. A toddler and a older child youth playground. The other items that ’s not included here is if you want to continue the conversation about any additional netting or fencing at any of the ballparks. Scharfenberg: Todd can you just comment again, I know I ’ve asked you in the past and I guess I ’ve forgotten what you ’ve told me but with respect with the changes that will be made to Lyman I believe next year. Is there any cost that we need to be prepared for relative to that development? Hoffman: Not in trail costs. So parks and recreation, the park fund will not be tapped for that trail construction. It ’s going to be on the north side of Lyman at that location from Powers Boulevard to Audubon so that road project is set and scheduled and financed. And another nice gap to be filled in. That will be a great gap. A lot of people end up at the bottom of Powers and now they ’ll have another opportunity to go west. Scharfenberg: I looked through most of this but I didn ’t see, is there anything in here on a potential trail from Powers to 101 for that gap? Hoffman: Oh along Pioneer Trail? Scharfenberg: Right. Hoffman: Along with this plan set, this schematic that was created, we also created , there were four projects that were looked at in this particular planning session so there was the Arboretum trail. The trail that we ’re now discussing, Pioneer Trail from Powers to101 and then Bluff Creek. And what was the fourth one? There was four of them in there. The section from, on Pioneer Trail is very expensive and it ’s a county road and so the conclusion at that time was that we ’re just going to wait until that county road is updated and that there exists a significant shoulder at that location. More of a shoulder than you have on a lot of public streets. Either county or state or local streets so it ’s not in a current CIP to build it. Stand alone becomes fairly involved because of property issues. The tightness of the corridor and a variety of those things so it ’s never even been on a CIP in the history of the community at this point. I ’ll email you that study. Kelly: Well I think part of our discussion should go around, do we, you know with dollars being offered by another entity, do we want lights at Lake Susan? You know Jerry what kind of use do we have at Lake Susan now? What would you envision if we had lights? Ruegemer: Currently Chair Kelly that baseball is played 7 days a week at Lake Susan. Right now Monday through Friday starting mornings and for the large part of Sundays out there. Kelly: And what kind of other use does the park get generally? Park and Recreation Commission – July 23, 2013 16 Ruegemer: We do do picnics there 6 days a week. I do not schedule picnics on Sundays because of the adult baseball league is a lot of participation and parking is definitely an issue those days so that ’s kind of I guess it right now for picnics. There ’s also the fishing pier down there that people fish. People use the lake for boating and recreational use. You know archery. Kelly: So you think if we put in lights and expanded the ballpark area that the picnic area would be used less? Ruegemer: It depends on you know what nights. Certainly depending on what the numbers and stuff are, we certainly, there are some days that both activities could co-exist depending on the number of participants for each but I see that both working to a certain degree. Kelly: And if we had lights, how late could they play typically? Ruegemer: Well we have the lights off roughly around 10:00. Kelly: Okay. So you get a, on a week night you get two games in instead of one is basically. Ruegemer: For sure, you double your capacity. Kelly: And I think from what we discussed last month you told me that the fields could handle that kind of stress. Ruegemer: Absolutely. Kelly: Any other questions or discussion on the lights? What are you guys thinking out there? Lynch : What age group are we targeting for like the baseball use of that field? Ruegemer: For Lake Susan it ’s sort of a full sized field or a 90 foot field so that would be that probably 14 and above range through adult. Scharfenberg: And the problem is, is that they ’ve continued to CAA and the other organizations have continued to increase fields at the 90 foot level. They just need fields because of the amount of capacity. Other cities I think have experienced a lot of this, these same issues. My personal opinion is, I don ’t know that I can justify spending $200,000 to light one ballfield and not get a lot of use like we have at Lake Ann. If we ’re going to light fields I think we focus on lighting Bandimere down the road at some point within I don ’t know, maybe the next 5 years but to light one particular field, I would rather take that $200,000 and do something else with it, and I understand that we ’re getting $50,000 from, I don ’t know that they ’re going to be able to raise that. That $50,000. That ’s a lot of money and they have other needs besides just lighting fields but I don ’t know how the rest of their membership feels. If they ’re all in step on taking that money to commit it towards fields but, or towards lighting that particular field but. Kelly: I think it would come out of their, the baseball. They ’re all segmented by units and I think. Scharfenberg: Oh I know that they are but they ’re, you know that money is also baseball and softball are together and I don ’t know if softball ’s in step with, Ted Ell ef son was here tonight. Ted didn ’t necessarily speak for softball. I guess I would have liked his opinion as to what he thought about that. If he ’s in support of that particular, taking that money. I don ’t know. I would rather light multiple fields than light one ballfield. Park and Recreation Commission – July 23, 2013 17 Kelly: I ’m in agreement with you there. The problem is we ’re 5 or 6 years away from lighting Bandimere and we have needs right now and this would satisfy a certain amount of needs and we have a partner in the deal and, and we do have a fair amount of cash out there and one of our jobs is to improve the city. You know if we were at a low cash balance I ’d say no way. It ’s not anything we want to look at right now. We have a high cash balance so do have, we have to do a few things because we ’re not, our job is not to sit on this money. It ’s to improve the city and while I ’m in agreement with your thought that it would be nice to put it in to Bandimere, Bandimere ’s not going to happen for 5 or 6 years. Scharfenberg: Well that ’s if you ’re talking about taking the one million and doing it at all. You can light the Bandimere fields solely and not have to light soccer, hockey, all of those other things. You can take and light those 3 fields for a sum of money, and I ’m assuming CAA would kick in towards that. Kelly: Right but the other problem is, I think if we ’re going to be lighting fields there ’s an infrastructure that has to be put through all of Bandimere which would push the costs up anyways because if you ’re putting in lights for a certain fields, you ’re going to do other fields, I mean Todd, I mean what kind of, we would have to have certain things laid out for everything if we went in there? Hoffman: We ’re equally set up to do a lighting project at either Lake Susan or Bandimere independent of anything else and so the power at Bandimere, we worked with Minnesota Valley when they just did the road projects so it ’s all set, ready to go outside the gates of Bandimere when we ’re ready. At Lake Susan they would have to run a transformer and so you would have to have a utility box and a transformer so you ’d be doing this same type of thing. Kelly: So we wouldn ’t have any additional costs if we just did the ballfields to start with and then came back and did the soccer fields? Hoffman: There ’s going to be some incremental change. You know the larger the project, the unit costs go down but there ’s going to be some, the most expensive is do one field so if you do one field at Bandimere and one field at Lake Susan, the costs are going to be about equal. Kelly: Right. And that wouldn ’t make any sense. Hoffman: Yep. If you do 3 fields at Bandimere, your per unit cost is going to come down. One thing I think the commission may want to consider is that Lake Susan, you may want to have a master planning conversation with a community group to talk about the future of that ballfield. Do you want to make Lak e Susan a baseball complex? It ’s been talked about. It ’s never been master planned. Bandimere has always been planned to have lights. There ’s no public record of Lake Ann being developed to be eliminat ed baseball complex. Single field. It ’s certainly been talked about many times but you might want to have that conversation. Is this, do we want to have a baseball, a tournament style with grandstands and those type of things. You can simply light the field and not do that. You know you double your recreational play but you don ’t have those other things that they ’re seeking and so it certainly could be lit just like Lake Ann fields or Bandimere fields and just continue to play two games and I think that ’s a philosophy that everyone ’s bought into, that we ’re not going to be buying additional land and building additional ballfields. We ’re going to be lighting the fields we currently have so if you play 7 games now, you can play 14 games with lights for $150,000 grant or $200,000, that ’s a pretty good return on investment because to build the Lake Susan ballfield would cost you a million and a half or two million dollars so for $150,000 you double it where it takes a million and a half to get the first 7 games so, depending on a lot of ways to look at it and when that wants to happen. You know of course it ’s always a referendum when you put this on, this would go to a City Council and they would have to talk about it. Do they want to spend, do they want to invest $150,000? Do they want to take on the CAA as a partner? Park and Recreation Commission – July 23, 2013 18 Do they want to get involved and then if they say yes, you know they ’re going to hear from their constituents as well and hear from the different communities that they talk with. Is that a good idea or is it not a good idea and of course they have the final say. Thumbs up or thumbs down on that kind of a project. You know the council ’s pretty well in tune with baseball. If you ’ve been watching their actions around town, they spend a lot of time in the baseball arena and I think they know what ’s going on. Kelly: So if we decided to look at doing 3 fields at Bandimere, so we ’re talking per field would be $200,000. What would be the incremental changes downward if we did 3 at one time would you guess? Hoffman: About a half a million so you ’d probably shave about $100,000 off. Kelly: By doing all 3 at the same time. Hoffman: The heights of some of those are going to be different and so they ’re going to be shorter which is going to cost less. The one baseball field at Bandimere is going to be the same cost as Lake Susan baseball but then the other two fields are smaller and the lights would be shorter. The costs will go down. Kelly: Now what, I suppose there wouldn ’t be any cost savings to just do one at a time out there so you pick, we say we ’ve got the money to do it. Let ’s do one field at Bandimere this year. One another year and keep building, that doesn ’t, I don ’t think that sounds like a good plan. Hoffman: It ’s not a good plan and it invests 3 times, you know the admin costs just skyrocket because now I have to be involved in a baseball lighting project 3 years in a row versus one and so does everyone else that would be involved in that. Including the disruption to the public. Construction to park activities. Boettcher: Well Todd or Jerry, what would be the focus 5 years from now? Is most of the ballfields, is the use going to be at Bandimere or Lake Susan? What do you see long term? I mean based on facilities, size and such. In other words if you spend $200,000 on Lake Susan and 5 years you spend $200,000 on Bandimere and then Lake Susan has one game a night and the lights, are we wasting $200,000? Ruegemer: Yeah I see the capacity at Bandimere because you have multiple ballfields and different age groups and that sort of thing but I mean looking down the road, I mean the numbers are, you know Todd kind of said it tonight. That age group, they went from what, 24 to 200 and some so that, I mean those kids are going through that program and continuing. Those numbers are continuing to do double digit increases every year so I mean we ’re just looking at needs in 5 to 6 years with all the fields that we have. Scharfenberg: Jim you have to remember too that this organization that came to us tonight, they have access to, because they include members from Carver and Victoria, they have access to those other lighted fields there as well. Now they ’re also competing with the Vic ’s and other legion teams and stuff for those fields as well but they have access to other fields. Now I haven ’t sat down with Todd Neils. He would probably tell you they ’re not getting those fields or they ’re having difficulty getting to those fields to use them but they have access to other 90 foot fie lds you know available to them. They ’ve got the field at Victoria and they have a field at Carver. The Carver field ’s not lit though is it? I don ’t think it is. I don ’t think they have lights at Carver. They do at Victoria though I believe so there are other fields that they have availability to them to use, and they need more space. I get that. I don ’t know that just lighting one ballfield gives them the space really that they need so they ’re looking for a short term fix I think to a long term problem and the long term problem is, you need more access and the best way to get that is to light Bandimere. The other question that you have through this whole thing that you need to start having a conversation about is, is talking to Springfield because the people in Springfield don ’t necessarily like having anything out there you know between McDonald ’s and the Harley Davidson dealership that was out there, they don ’t want anything and I can imagine what it ’s going to be like, how many people you ’re Park and Recreation Commission – July 23, 2013 19 going to have here complaining that when you want to light Bandimere and how that ’s going to affect their land value and their home value and you know that ’s a tough choice and I think Todd ’s right to some extent you need to go, we need to go to the council and say, hey you know I think we need to get our ducks in a row in terms of talking to CAA. See what the need is and say, you know we ’re committed to this and increasing field usage and stuff like that. We think the best way to do that is this but you know y ou ’re going to get a lot of push back from people in lighting that and that would be a good conversation to have with them. Kelly: Lake Susan you don ’t really have the neighborhoods pushing back because of where it ’s located, if you ’re putting up lights. Stolar: Like we said before about Lake Susan, if we didn ’t put lights in there, would there be an issue with parking because of more use with the baseball fields getting the lights so would we have to take care of the parking lot and the lights at the same time or would we just have to put the lights in and deal with the parking? Kelly: I think we ’d put the lights in if we decided to do that and then looked at what ’s going on over there. What kind of use does it have? Are people parking on the grass? Where are they parking and that would be a second conversation is at some point do we need to build out the more parking and at some point we ’d say well, if they ’re going to redo that road that goes along there, that would be a time to do it because it would be cheaper than you know the hundred and twenty five that was discussed earlier. Hoffman: Parking crunch always come s at turnover time so if you schedule 4 teams and they come at turnover time when the first game is completing and the second one ’s starting. That ’s when you have a parking crunch so it depends on how you schedule it. If they ’re double headers . Scharfenberg: Todd would there be the availability to expand, I ’m just trying to think how that, when you pull into Lake Susan, that parking lot where a lot of the boaters pull down to that you could expand that at all? No, okay. Hoffman: The only place to expand is to continue to go west with the lot there by the playground and then you take out the two volleyball. Scharfenberg: Or I guess take out the tennis courts. Hoffman: Yes. Or the other way and take out tennis courts, yeah. To, I think it was Jim who started on the point of what is the long term value and it ’s, you know it ’s like we hope that the youth sports are never going to run out of participants but there was a time in our community when we thought adult participants, we would not run out and we built and expanded and lit ballfields at Lake Ann for adult softball, which no longer utilizes those facilities. The youth filled in. I don ’t think adult softball is coming back anytime soon. We are always going to have fluc tuations in the number of youth in our sporting events but I ’m pretty confident there ’s always going to be some turnover in our housing stock and new families are going to be moving in so, I have little or no fear that continued investments in our current facilities will always pay some dividends in our community. But there has been changes as we ’ve moved through our short history today. Kelly: Well I think one way or another I ’d like to push the City Council to see what their thoughts are and if you know, what they can push back, they can come back and say, we don ’t like the Lake Susan because it ’s a one of which I have a feeling could happen and you know we want to put more money into Bandimere. What kind of timeframe? Where else would they find money because we ’re not going to be able to come up with all the money at one time I don ’t think, and maybe they ’ll say you ’re going to dip Park and Recreation Commission – July 23, 2013 20 into your fund further than you want to and that would be the way it would be, but I think we need to put something on for next year to get the City Council to talk about it because they can reject it. They can come back and say, you know why isn ’t Bandimere on here? It gets the discussion going and see what they say because if we push out Bandimere 5 years because of the cost and then get all the citizens rallying and then it takes a few more years and then we decide well we ’d better do something at Lake Susan because we ’re having push back at Bandimere and then we could have built it years before and got the use out of it and the costs are only going to go up long term so I want to push the City Council to see what they want to do on it and put it in for next year. Thoughts, comments. Scharfenberg: Well you know just to go back to that whole how do you, you know this would be a conversation to have with the council but how do you go about financing the stuff that we want to do at Bandimere because it ’s not only lighting but it ’s hockey and tennis courts and I think we ’ve proposed potentially a million dollars to do that and I think part of that conversation with them should be the thought of doing a referendum and putting a referendum before the voters on Bandimere and this is what we want to do. We have this park. It ’s a wonderful park. We ’ve acquired these additional homes. You know this additional space there now and we want to ma ke this you know something rivalarying Lake Ann and I think we can make that. You know we ’ve got the Frisbee golf there now and you know lighting of the fields and building these other things and I think that ’s one way to potentially put that out there as you know what would they rather have us do? Do they think a referendum and do you think people would support that? Or the other way to go about it is to use CIP funds and go about it doing that way but it ’s going to be, that ’s going to be piecemeal. It ’s going to be piecemeal to do the work that we want to do out there so. Kelly: Yeah, and that runs up the cost. I like your idea about a referendum but if they do a referendum then we still will have, we ’d have money to do Lake Susan. The thing about a referendum, it depends upon where the economy goes where the City Council would decide that they wanted to do a referendum or not and it ’s been a few years and it depends upon what the flavor of people in the city are thinking at the time and I think it ’s up to all of us and to the City Council people if we want to do this to get out and talk to your neighbors and say you know we ’re looking at a referendum. We ’ve got a world class Lake Ann. We want to have a world class Bandimere which is in the works but it can ’t happen without a referendum and we ’d have to have the numbers behind us. Here ’s what it does to a typical home of $350,000 and you know for how many years and I like that idea. I think we should have that discussion with the City Council. Maybe we put it into the CIP that we want a referendum and see what the City Council says. But I think that ’s a good idea. Other thoughts. Other questions. Carron: Well I agree with both of you about the referendum and getting that conversation started. My thinking is that we just sunk a whole bunch of money in purchasing that home and to let it sit for 5 years and then just to put it onto 2017 not to, I mean you had to put into place or someplace but just be planning of in 5 years down the road or next year. I think it ’s obvious from what we ’ve been hearing that we ’re short. We ’re 7 days a week at Lake Susan. We ’re running out of ballfields for these kids to play on. We ’ve got to do something and it ’s going to have to happen sooner or later. Regarding Lake Susan, I guess I ’d like to see what, I guess I ’m indifferent and that being said I ’d like to see what the council thinks what the overall, or like Todd was mentioning earlier, having, what were you saying Todd? Having someone come in and do kind of like a study or something. Hoffman: Community planning meeting. Carron: Community planning meeting on what actually we want to do with that because I agree, if you put in lights and you go to that next phase then the next step is going to be a scoreboard and grandstands and you know toilets and that sort of thing so that ’s, I think it ’s more than just lights there but that ’s the first step so I ’d like to see what the City Council thinks about that park and where they think we should Park and Recreation Commission – July 23, 2013 21 go. But ultimately I think it ’s inevitable that it ’s going to be probably lit sometime down the road just because we ’re running out of space. One thing that we haven ’t talked about yet that I don ’t, still don ’t quite, just a change of topic, wrap my head around is a City Center Park bandshell. Just throwing this out there because it ’s not a big deal here. We haven ’t talked about it yet but I think for 2014, I don ’t know if that ’s a huge priority. My two cents in front of the playground, if we can somehow wrap those two playgrounds into Pioneer Pass, I think that was a wise decision to possibly look at this with Pioneer Pass coming up and doing the playgrounds all as one bid for the three of them. If it ’s going to be a 2 to 6 or if we want to expand the 6 to 12 or in that area so I ’m a fan of that. And the boat access as well. I mean Lake Ann, Lake Susan, we all know that those are some heavy, just with the AIS coming in here and showing us all the boats that come in and out of there. I think that ’s a good idea too that that would be a cheap, a cheap, great addition I think. And then going forward here, it ’s I guess I really don ’t have a whole lot of problems with anything going forward. It ’s just a plan right now but just trying to concentrate on 2014 and early 15 and that ’s my thoughts. Hoffman: Commissioners, we can show you an image if you want to pull up the power point Jerry. We ’ll show you an image of that bandshell and then Mitch if you want to just tell them the little story about last week. This is the part of the conversation so let ’s look at the bandshell first. There it is. It ’s back one. So there it is. $45,000. Well it ’s coming up. Okay. So it ’s design, fabrication, installation of four permanent bandshell poles. Seasonal bandshell fabric so the poles stay up. The fabric comes down. It ’s for the concert series. It ’ll add color. A sense of architecture to that stage area. It would be fairly obvious as people drive up and down this corridor that that ’s a bandshell. There is a performance area. It ’ll create a more comfortable environment for performers on a hot and sunny day which we have on a number of occasions so this last Thursday the community band, Mitch can tell you the story. Johnson: Yeah so last Thursday, I mean last week was a pretty hot and muggy day. I hear it every week when the band shows up. You know they look at the circle. We send them aerials and they sit out there and it ’s hot. They look at the sun and go really. Is this the stage? You know they ’re baking but this last Thursday the band threaten to cancel at 6:00, an hour before the performance because it was too hot for them. You know the heat index I think was like mid 90 ’s. They opted to try to push back towards the street and the stage but you know then you kind of eliminate that kind of intimate atmosphere with the seating and everything like that so it is a request. I think seriously every concert we ’ve had people always question, you need to get this. I know KleinBank has tried offering suggestions too like hey we need to get a bandshell. You know we could really make this kind of a fun atmosphere and you know kind of wrap it up with the whole downtown area I think. Scharfenberg: If we put KleinBank on the fabric, would they be willing to kick in some money? Hoffman: They might. Johnson: And you know it could be used, you know I know a lot of cities that have these bandshells. They can use it for movies in the park. I was just in Edina and they have an earlier movie in the park. Where you have something like this maybe you could eliminate the glare from the sun. You could start like a kids movie earlier. You could use it for multiple things rather than just a weekly concert too. Hoffman: So that ’s the concept. Kelly: Thanks Mitch. So obviously with Manchester Park, the idea with that will be moved out to what? About 2016. We don ’t know when that ’s going to happen. Hoffman: Yeah, you could move it out all the way to the end. Park and Recreation Commission – July 23, 2013 22 Kelly: 2018? Hoffman: (Yes). Kelly: Okay, move that out to 2018. Hoffman: Chair Kelly, probably a good idea to get a consensus from the group if individually if you want to work on this for another month or if you want to move it out tonight. Echternacht: I ’d like to see us go forward to the City Council at least with throwing out about the Bandimere and Lake Susan and what their thoughts are on it so that we can start getting that going. Hoffman: And that is, how you communicate with the council is once you formulate your recommendation for a CIP, that is your recommendation so that ’s your full communication and so that can either happen tonight. You can formulate your full CIP for 2014 or you can continue to work on some of these loose ends that you have and then formulate that in August. And then they receive it as part of the budget package. The official budget package for the, and then they ’ll talk about it in September, October, November until they finally enact that budget sometime in the fall. Kelly: So what do we want to do tonight? Do we want to make some decisions or are we looking to finalize it next month? Do we want some more work on this? We want more discussion? Do we want to have small discussion groups inbetween? I kind of like the idea of pushing something through. I like Brent ’s idea of throwing the playground in with the Pioneer Pass because we may get some discounts there and you know we do have some money to do a few things. From my list that I handed out we moved Manchester to 2018. Personally I ’d leave everything else in there for 2014. Bluff Creek trail will change at some point. We need, and that might move out to 2016. We don ’t know when the road ’s going to be done. It could even be further out. And Chan Nature Preserve may move out again. And then so the two big issues I guess that would, are do we want to put through lighting at Lake Susan, which I ’d like to see the City Council look at and where do we want to, what do we want to do with Bandimere because, and do we just want to have individual discussions with that? I do like Steve ’s idea of a referendum down the road but I think we have to have some discussions. Hoffman: You ’d want to talk to the council at their work session. Kelly: Right. Scharfenberg: My preference would be not to do anything tonight. Talk preliminary what we want to do. Have staff go back and put those numb ers together in a form and just, and again so everybody knows you know, we don ’t have to do all of this stuff. Kelly: No we don ’t. Scharfenberg: And I ’m not necessarily for putting all of this stuff in just because we have the money. Kelly: Right. Scharfenberg: Again it has to be what we feel are the priorities so I would, my preference is rough something out tonight and have staff kind of put it together and come back and have 30 days to come back and approve something in August. Kelly: Other thoughts. Park and Recreation Commission – July 23, 2013 23 Boettcher: I like that idea. Kelly: Okay. Boettcher: Because I ’d want to get some input too from the City Council on a couple of items before our next meeting and then finalize it in August. Hoffman: Again the council ’s not, you ’re not in the position to ask the council really for their input. Your input is going to come once you submit the CIP. Their expectation of you is to provide that information to them and then during the CIP process that ’s when they ’ll provide their input so. You could talk to them individually. That would, I would suggest you might want to do that. Kelly: Right, that ’s what we would do in the next 30 days. Carron: Jerry, could you provide some information on Lake Susan as far as the volleyball. How many times the shelter gets rented per year? Just kind of give us some preliminary background on history there so that if we do want to go ahead with the lighting and it ’s going to cause some more congestion, what that would do. Echternacht: Also if we ’re going to be asking the City Council to maybe consider a referendum, we should probably have all the numbers again for, everything that we may want to be doing in that referendum as far as the hockey and everything, the lights and have the whole package to them. Hoffman: And if the commission wants to advance that conversation prior to your spring discussion with the council then you would want to take that up as a separate conversation from the CIP and, there ’s two ways to advance that co nversation with the council. You can just formulate, place it on an agenda. Formulate a discussion and make a recommendation to City Council. They can choose to either address it or not. Or you can have a conversation at your next joint meeting which will likely be next March or April and have a conversation about, is that something that they would like to consider in the future for Bandimere so those are the two opportunities you have. And staff is willing to do either. Those are how those processes started in 1996. The referendum conversation started in 1994 and the referendum was in 1996 and previous referendums to that. Ruegemer: ’88. Hoffman: Yeah ’88. Yeah. Scharfenberg: Would we be able to get on a work session this fall with them? Hoffman: We could request that sure. Scharfenberg: Okay. Kelly: Well then I would recommend staff put together the changes that I discussed earlier from my cheat sheet and put it into a format that we can discuss at the next meeting and then at our next meeting we ’ll make final decisions on what we ’re going to forward to the City Council and what we ’re not going to forward to the City Council. Does that sound like a good plan? Hoffman: I have all your notes. We also have the Minutes and then we ’ll present this again in a more formal power point presentation going right through each item. Show you a little background when it Park and Recreation Commission – July 23, 2013 24 comes to Lake Susan. Mr. Ruegemer can talk about what would happen at Lake Susan long term. We ’ll give you a little aerial shot of what ’s going on out at Lake Susan and what are the potential changes. That park already went through one transformation when we added that large playground and we expanded parking so we doubled the parking in that lot already to date and we added that large playground structure there so, to accommodate that parking the sand volleyball was moved. Sand volleyball is primarily used by our company picnics that are there and they find it as a nice group activity so that ’s kind of a, that goes part and parcel with the shelter. The playground is also a part of the big draw to that destination for those picnics so we ’ll bring that information back for you as well. We ’ll detail each one of these items and then we ’ll have kind of a reserve addendum, having all of the other items that you ’ve talked about and had in your CIP in the past so you can look at all those. Scharfenberg: Todd as part of that could you please, and I just want to put it out there, I don ’t know where we put it in terms of a year but the cost of, given the CAA ’s request tonight about safety and we do look at safety as a particular issue with the netting and fencing costs at Lake Susan, or I ’m sorry Lake Ann would be to do Fields 4 and 5. Hoffman: Okay. You need a motion to table then if you ’re ready. Kelly: Okay, somebody got a motion out there? Carron: I ’ll make a motion to table the discussion on the 2013 forward CIP until next month. Kelly: Is there a second? Scharfenberg: Second. Carron moved, Scharfenberg seconded to table the 2014-2018 Park and Trail Acquisition and Development Capital Improvement Program (CIP) to the next meeting. All voted in favor and the motion carried unanimously with a vote of 9 to 0. RECREATION PROGRAM REPORTS: 2013 FOURTH OF JULY CELBRATION EVALUATION. Johnson: Good evening Chair Kelly and commissioners. The City ’s 30 th annual Fourth of July celebration is officially in the books. We had a wrap up meeting last week and definitely was one of the more successful events we ’ve had in recent years. Staff estimates that anywhere between 70,000 and 85,000 people participated in at least one aspect of the 3 day celebration. Part of my report, I kind of broke it down by event over the 3 day celebration. I ’ll kind of hit the high points and be happy to answer any questions people have throughout the presentation. At the end I do have an expense report attached as well. Starting on July 2 nd a couple years ago we started the family night at the carnival. I think is definitely one of our most successful family night at the carnival. Definitely starting to get some traction. I think the families realize that ’s the best night to come out. Get the best bang for your buck on the rides. There ’s no lines. You know people are just kind of coming through all night long. Families with the littler kids can definitely hit the rides earlier in the night and still make it to bed in plenty of time so it ’s fun to see that continue to grow. Estimated between 2,000 and 3,000 people took part of that. On the 3 rd we start the big day off with the Minnesota Twins baseball clinic. Jerry does a great job and has a great relationship with the Minnesota Twins. About 150 kids participated in that out at the Chan High School and Red Birds Stadium. Another activity, the kiddie parade is always one of my favorites and all the kids dress up their wagons and bikes and kind of go through the neighborhood communities. Definitely one of our bigger crowds. We start at the elementary school and send them into the neighborhood. We always stand there and make sure everybody gets across. It ’s a long snake and then as soon as everybody gets Park and Recreation Commission – July 23, 2013 25 across we always run back to City Hall to greet everybody and we were running back and we could see the fire truck already coming so we had to kick it in high gear to make sure we were there to greet everyone so it was a long, snake parade that went through so we estimated about 350 kids participated based on the amount of treats that were left over so. Turning over the page, big thanks to the Chanhassen Fire Department. They staffed the first aid tent again here at City Center Park grounds. We added coverage on the 4 th this year so the 3 rd and the 4 th they staffed that. No major incidents. We had beautiful weather. You know it was in the 80 ’s if you recall, versus last year it was so hot and humid. We had a couple heat related things so real smooth on that part. The Southwest Metro Chamber continued to organize the Business Expo. We had 40 local businesses in the tent right here. Kind of promotes the local businesses. Get a lot of people going through the door so it ’s kind of fun to see that. Moving down through the page there on page 2, a couple other vendors we ’ve had for multiple years. Continue to have great relationships with them. They have great crowds that come through. You know Water Wars. Speedway Racing. The pony and camel rides continue to always be a hit on the 3 rd . We continue to offer the 3 on 3 basketball tournament this year. Something we did this year new, the Chan Rec Center Sports staff took that as one of their responsibilities so Lindsey Ragu, our Coordinator kind of spearheaded that with her staff and you know we had a great turnout for that and continues to build momentum too so I think next year we ’ll try to offer day of registrations. We had lots of kids who didn ’t know about it beforehand who came up and expressed interest but unfortunately we had the brackets drawn up and stuff. On the next page a couple other activities we had going on the 3 rd . The skateboard series continues to be very popular and they really pack the park and it brings people to Chanhassen from all over the metro area. It ’s part of a s ummer s kateboard series that 3 rd Lair skate park hosts. Kind of going through, big thanks to Baha ’i Faith. They continue to sponsor the diaper changing and kids feeding area. They staff that the 3 rd and the 4 th and even next year they offered to do the 2 nd as well being it ’s a family night so a great partnership we ’ve developed with them over the years. Also a big thanks to the Chanhassen Rotary Club. They spearhead the Taste of Chanhassen, the car show and as well as the parade so they do a great job with that and have a couple of their members that are part of our planning committee. This year they had 8 local restaurants participate in the Taste. Kind of you know brings everybody together and something new we added this year, we added a third portable light. Last year we had two of them. We put one behind the beer garden this year. We rent those from Ziegler Rental down in Shakopee and I think it adds so much to the event. Our vendors are allowed to go later into the night. The activities, the kiddie games, you know when you light the whole park up for a short, small payment really adds a lot so. I believe the Rotary Club broke a record this year in their sales through the Rotary Beer Garden so that ’s great to see. I think I saw a few of you guys out there. You could definitely test the crowds. I think we estimated there was about 12,000 to 15,000 out there on the 3 rd so I know at 7:00 I looked and every folding chair in the place was full so definitely get some more seating out there next year. Turning the page there, kind of wrap up the 3 rd . Obviously the carnival you know adds so much to the celebration. The limited wrist band rides again so that was great. We ’ve got a great relationship with them and it continues to grow. We had live music this year before the big street dance from an adult band. IN the past we ’ve done the winners of ChanJam. This year we had a band called Ragtown who opened for them. I thought they did a great job. Heard a lot of positive feedback from that, that people enjoyed having that you know kind of soft opening to the street dance. CBO, Casablanca Orchestra was part of the street dance again this year. This is their 16 th year. If you guys were there you probably noticed the big LED screen above them. It was 14 feet by 8 feet. Something we added new this year so they did live video of the band throughout the performance and then during the 15 minute intermissions throughout the night we were able to put some old photos of the celebration over the years and kind of rotate through. Market some of the activities we had going on the next day so it was kind of fun and also we were able to put our sponsors up there which is very beneficial for them as well. Going onto the 4 th we start bright and early out at Lake Ann with the adult fishing contest. Our numbers are down a little bit compared to last year. We usually max out at 50. We were down a little bit. We usually have a pretty strong group that comes year after year. There was a couple people sick. A couple large families weren ’t able to participate just the day it fell on this year but we were still able to generate some revenue on that. Now everybody gets Park and Recreation Commission – July 23, 2013 26 prizes based on our sponsorships so that ’s great you know activity. People really come to enjoy. Right after the adult fishing contest we get into the kids fishing contest. We had 110 kids register this year. Lake Ann the fishing pier was packed. All down the shore was packed. It was fun to see all the kids out there with their parents and grandparents so continues to be a crowd favorite. Also at Lake Ann you know we did the sand sculpture contest again. We did the medallion hunt. It was found after the first clue this year, which had to be a record. You know we always try to go pretty vague in the beginning but I don ’t know if they just searched every nook and corner they could find in the park and somebody found it so, but on the 4 th back here at City Center Park we started out an hour earlier this year at 10:00 a.m. versus 11:00 a.m. in the past. We had the bingo sponsored by the Chanhassen Senior Commission. Like I mentioned the Rotary car show was up here with a great turnout as well. And then I think compared to last year definitely we had a lot higher crowds this year on the 4 th both before the parade and after the parade so it ’s nice that people come before and kind of make a whole day out of it. Walk to the parade and then even stick around for some rides and stuff after that. This year we also had live music before the parade. That may have contributed bringing the crowds out earlier. And then once again the 4 th of July parade is definitely a crowd favorite. Sponsored by the Chanhassen Rotary. They do a great job. You ’ve got a lot of volunteers that put a lot of time into that. I think they had just shy of 80 parade entries and we probably estimated about 15,000 to 20,000 spectators along the entire route so, you know continues to be kind of the marquee event on the 4 th . You know a lot of people come to enjoy so I think that started up again in 1996, you know and people talk about that year round. Wrapping up the 4 th we had the Chan Red Birds game that we helped advertise out at Red Birds Stadium and then everything kind of wrapped up with the fireworks show at Lake Ann. We estimate that about 30,000 to 40,000 spectators throughout the city are able to witness that. We got them out of the park I think within 20 minutes at the conclusion of the 20 minute show. You know all those cars they just pack in there. Get every last spot we can find so staff does a great job getting everybody in and out as quickly as possible. Everybody got 4 th of July t- shirts. We ’ve been doing this every year since 1984. I think last year we generated about $700 in revenue. The year before was just over $1,000. This year we generated over $2,000 in revenue which is probably one of our higher years ever. We design the shirts in-house with our Communications Specialist who works for the City, Amy Lloyd so she did a great job with the logo. We did kind of a retro thing, kind of reflecting on the 30 th anniversary celebration. We actually ended up placing a second order for shirts because we were running out of sizes so much, we couldn ’t keep them in stock but continues to be a great , y ou know part of the celebration that people really come to look forward to. On the bottom I do have a few suggestions and do want to continue in the future. The high quality magazine that we partner with the Villager continues to be very popular. Kind of people ’s go to resource for the 3 day celebration so recommend we keep that. Second one there is to add the Southwest Transit Park and Ride to all our parade maps. New starting last year we started directing everybody to park in there for the parade. It ’s another parking resource in the community in downtown so if we include that as part of the maps that we send out to the Villager and the publications, we can continue to offer that as a resource for people. And then you ’ll see a couple other there as well. Continue to offer the information lost and found tents. We sprayed for mosquitoes again. Hopefully they weren ’t too bad. I didn ’t notice them but just kind of some of those little behind the scene details that I think people really appreciate so. On the back side there on the last page you ’ll see the revenue and expense report. We generated just over $10,000 in revenue throughout the 3 days. Still waiting on a couple payments. That ’s why you ’ll see the estimated numbers on there based on the crowds we had, and then all of the expenses are broken down for everything. Happy to report everything came in under budget and you ’ll see the final numbers there on the bottom. The 4 th of July celebration is the third in a series of four community events that we offer throughout the year. That ’s part of our community event sponsorship program. To date we ’re over $32,000 in sponsorship from local businesses in cash and goods so that kind of helps cover part of that as well as our 1600 budget through the City Council and Mayor so. I ’d be happy to if anybody has any recommendations or questions I ’d be happy to entertain anything. Park and Recreation Commission – July 23, 2013 27 Kelly: Mitch, it was a great event. I was there on the 3 rd . Evening of the 3 rd . I don ’t know if there ’s any way when I was on the dance floor I kind of got blown out by the speakers. I don ’t know if there ’s anyway to tweak those or not but it ’s a great event. No mosquitoes. I mean it ’s really noticeable. Any other comments or questions? Thunberg: We were there on the 3 rd as well. No mosquitoes. We were there, basically spent all the time in the carnival. Kid wouldn ’t want to leave there but that was a fantastic event. Couple questions on the carnival. It seemed, while the camel and pony rides are separate so that was cash, it seemed like the games and the rides were mixed matched between some were tickets and some were cash so I don ’t know if there ’s a way that if just the carnival, if all the games and rides could just be on one that might simplify it for people. Johnson: Oh, okay. Thunberg: And then a question on the 3 on 3 basketball tournament. If there was a way or why we don ’t extend it up through like high school aged kids and potentially adults. Maybe there ’s not enough interest. Johnson: Oh yeah. Definitely an idea. We had it up til 9 th grade this year. It seems like most interest that we had this year, at least with the younger teams. I think we only had 3 teams in the like grade 7 to 9 age group but yeah, something definitely we could look into. Stolar: I was thinking like, I participated in a 3 on 3 basketball tournament before and when there ’s a lack of teams there, maybe do like certain like grades so like maybe a 7 through 9 and then a 10 through 12 and then an adult program. Johnson: Okay. Stolar: I think that would maybe …to the overall tournament. Johnson: Sounds good. Thank you. Carron: I was there Tuesday night. $18 on the one ride. But I wore my t-shirt and I got a lot of compliments on it so great design. Echternacht: Mitch, are we looking at finding someone to do the raffle next year? Johnson: You know that ’s kind of a million dollar question this year. You know everybody was coming looking in the corner where it ’s always been. I did have some people express interest maybe staffing it next year. You know as we start to look for next year ’s celebration in January we ’ll start to kind of make those connections and see if they ’re still interested. Kelly: Thanks a lot Mitch. Todd, I think you ’re going to talk about the playground. COMMISSION MEMBER COMMITTEE REPORTS: RILEY RIDGE PARK PLAYGROUND COMMUNITY BUILD PROJECT, AUGUST 9 AND 10, 2013. Hoffman: Just a reminder to let people know that, go on the website. I ’ll send it out again and sign up if you would like to help out on that Friday and Saturday, August 9 th and 10 th . It ’s going to be a community built playground at Reflections at Lake Riley and these, if you ’re in town it ’s just one of those events, especially on Saturday afternoon that you just can ’t imagine the energy and the positive outcome so I encourage you to sign up and if you can ’t come out and work, just come on out and picnic that evening Park and Recreation Commission – July 23, 2013 28 and say hello to the neighbors. I ’ll send you the link again. It ’s Community Built Playground at Riley Ridge and hopefully right around 5:00 we ’ll open it up and let the kids climb on the playground and the parents and guests and other adults will all sit back and revel in the moment and have a hotdog or hamburger. Kelly: Thank you Todd. Wish I could be there. I ’ll be out of town that weekend. Anything in the administrative section you ’d like to point out. ADMINISTRATIVE PACKET. Hoffman: The reviews on picnic shelters. Always nice to see. Scharfenberg: I ’d just like to add one, it doesn ’t have anything to do with the administrative packet but again just I was at the concert on Thursday and I guess I ’m surprised to hear that they were thinking about cancelling in light of the temperature that night but again what a great community event. There was like one of the largest crowds I think that I ’ve been to for one of the concerts and just you know to have the community be able to come together. Listen to some good music and would encourage you to bring them back next year because I think they did a wonderful job. Kelly: Oh yeah, I was there also. The big band was fantastic plus a lot of those people in the band taught my kids so it was fun to see them also. Ryan: One last thing since Jim stuck it out through the whole meeting, I ’d just encourage everybody to go take a look at that location to see if there ’s anything that we can do to increase the view and it ’s something that we could discuss at our next meeting, if it could be on our agenda. Carron: Can we get some pictures on it? Hoffman: Sure. Kelly: Any other questions or thoughts from anybody or are we ready to go to the question? Carron moved, Thunberg seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 9 to 0. The Park and Recreation Commission meeting was adjourned at 9:30 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim