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CC Packet 2013 09 09AGENDA CHANHASSEN CITY COUNCIL MONDAY, SEPTEMBER 9, 2013 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD CITY COUNCIL WORK SESSION IN THE FOUNTAIN CONFERENCE ROOM Update on Storm Water Management swmp update.pdf Final Review of Proposed 2014 Budget Before Setting the Preliminary Levy 2014 proposed budget.pdf REGULAR MEETING, CITY COUNCIL CHAMBERS CALL TO ORDER (PLEDGE OF ALLEGIANCE) PUBLIC ANNOUNCEMENTS Presentation of Maple Leaf Award: Dale Gregory, Park Superintendent dale gregory recognition.pdf CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the City Council and will be considered under one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City Council action is based on staff's recommendation for each item. Refer to the council packet for each staff report. Approval of City Council Minutes dated August 26, 2013 Work Session Summary Minutes Verbatim Minutes 08 -26 -13 -cc -ws.pdf, 08 -26 -13 -cc -sum.pdf, 08 -26 -13 -cc.pdf Receive Planning Commission Minutes dated August 20, 2013 Summary Minutes Verbatim Minutes 08 -20 -13 -pc -sum.pdf, 08 -20 -13 -pc.pdf Camden Ridge, 1500 Pioneer Trail Final Plat Approval -Camden Ridge camden ridge final plat.pdf Approval of Development Contract and Plans and Specifications -Camden Ridge camden ridge dc and plans and specs.pdf Approve Fireworks Display Permit, Chanhassen High School fireworks permit for chan high school.pdf VISITOR PRESENTATIONS See guidelines for Visitor Presentations at the end of the agenda. Eastern Carver County School District 112 Referendum Update; Dr. Jim Bauck, Mark Kuske, Craig Larson and Brett Johnson (verbal). PUBLIC HEARINGS Approve Resolution Authorizing Issuance of Revenue Note for Ridgeview Senior Housing Facility ridgeview senior housing conduit debt issuance.pdf NEW BUSINESS SouthWest Village 2nd Addition Subdivision and Site Plan Review of 2.75 acres located at the Northeast Corner of Highway 101 and Lyman Boulevard, Applicant: Ryland Homes Preliminary and Final Plat Approval, SouthWest Village 2nd Addition; and Site Plan Approval for 38 Townhomes, SouthWest Village Townhomes southwest village preliminary and final plat and site plan.pdf Approval of Development Contract, SouthWest Village 2nd Addition southwest village 2nd addition request for approval of dc.pdf Lake St. Joe's Cove Subdivision of 4.04 Acres Located East of the City Limits and South of Cimarron Subdivision Between Kings Road and Mill Creek Lane, Applicant: Steve Kroiss, STS Property, LLC Preliminary and Final Plat Approval, Lake St. Joe's Cove lake st. joes cove preliminary and final plat approval.pdf Approval of Development Contract and Plans & Specifications, Lake St. Joe's Cove lake st. joes cove dc and plans and specs.pdf Proposed 2014 Budget: Resolution Approving/Certifying Preliminary Levy to the Carver County Auditor. 2014 proposed budget.pdf COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS CORRESPONDENCE DISCUSSION correspondence packet.pdf ADJOURNMENT GUIDE FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations . 1.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. 2.If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. 3.Limit your comments to 5 minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the council. 4.During Visitor Presentations, the council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion, or request. 5.Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Brindisi's Pub, 501 West 78th Street in Chanhassen immediately after the meeting for a purely social event. Members of the public are welcome. A.5:30 P.M. 1. Documents: 2. Documents: B.7:00 P.M. C. D. 1. Documents: E. 1. Documents: 2. Documents: 3. a. Documents: b. Documents: 4. Documents: F. 1. G. 1. Documents: H. 1. a. Documents: b. Documents: 2. a. Documents: b. Documents: 3. Documents: I. J. K. Documents: L. AGENDA CHANHASSEN CITY COUNCIL MONDAY, SEPTEMBER 9, 2013 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD CITY COUNCIL WORK SESSION IN THE FOUNTAIN CONFERENCE ROOM Update on Storm Water Management swmp update.pdf Final Review of Proposed 2014 Budget Before Setting the Preliminary Levy 2014 proposed budget.pdf REGULAR MEETING, CITY COUNCIL CHAMBERS CALL TO ORDER (PLEDGE OF ALLEGIANCE)PUBLIC ANNOUNCEMENTS Presentation of Maple Leaf Award: Dale Gregory, Park Superintendent dale gregory recognition.pdf CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the City Council and will be considered under one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City Council action is based on staff's recommendation for each item. Refer to the council packet for each staff report.Approval of City Council Minutes dated August 26, 2013 Work Session Summary Minutes Verbatim Minutes 08 -26 -13 -cc -ws.pdf, 08 -26 -13 -cc -sum.pdf, 08 -26 -13 -cc.pdf Receive Planning Commission Minutes dated August 20, 2013 Summary Minutes Verbatim Minutes 08 -20 -13 -pc -sum.pdf, 08 -20 -13 -pc.pdf Camden Ridge, 1500 Pioneer Trail Final Plat Approval -Camden Ridge camden ridge final plat.pdf Approval of Development Contract and Plans and Specifications -Camden Ridge camden ridge dc and plans and specs.pdf Approve Fireworks Display Permit, Chanhassen High School fireworks permit for chan high school.pdf VISITOR PRESENTATIONS See guidelines for Visitor Presentations at the end of the agenda. Eastern Carver County School District 112 Referendum Update; Dr. Jim Bauck, Mark Kuske, Craig Larson and Brett Johnson (verbal). PUBLIC HEARINGS Approve Resolution Authorizing Issuance of Revenue Note for Ridgeview Senior Housing Facility ridgeview senior housing conduit debt issuance.pdf NEW BUSINESS SouthWest Village 2nd Addition Subdivision and Site Plan Review of 2.75 acres located at the Northeast Corner of Highway 101 and Lyman Boulevard, Applicant: Ryland Homes Preliminary and Final Plat Approval, SouthWest Village 2nd Addition; and Site Plan Approval for 38 Townhomes, SouthWest Village Townhomes southwest village preliminary and final plat and site plan.pdf Approval of Development Contract, SouthWest Village 2nd Addition southwest village 2nd addition request for approval of dc.pdf Lake St. Joe's Cove Subdivision of 4.04 Acres Located East of the City Limits and South of Cimarron Subdivision Between Kings Road and Mill Creek Lane, Applicant: Steve Kroiss, STS Property, LLC Preliminary and Final Plat Approval, Lake St. Joe's Cove lake st. joes cove preliminary and final plat approval.pdf Approval of Development Contract and Plans & Specifications, Lake St. Joe's Cove lake st. joes cove dc and plans and specs.pdf Proposed 2014 Budget: Resolution Approving/Certifying Preliminary Levy to the Carver County Auditor. 2014 proposed budget.pdf COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS CORRESPONDENCE DISCUSSION correspondence packet.pdf ADJOURNMENT GUIDE FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations . 1.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. 2.If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. 3.Limit your comments to 5 minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the council. 4.During Visitor Presentations, the council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion, or request. 5.Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Brindisi's Pub, 501 West 78th Street in Chanhassen immediately after the meeting for a purely social event. Members of the public are welcome. A.5:30 P.M.1.Documents:2.Documents:B.7:00 P.M.C.D.1.Documents:E.1.Documents:2.Documents:3.a.Documents: b. Documents: 4. Documents: F. 1. G. 1. Documents: H. 1. a. Documents: b. Documents: 2. a. Documents: b. Documents: 3. Documents: I. J. K. Documents: L. AGENDA CHANHASSEN CITY COUNCIL MONDAY, SEPTEMBER 9, 2013 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD CITY COUNCIL WORK SESSION IN THE FOUNTAIN CONFERENCE ROOM Update on Storm Water Management swmp update.pdf Final Review of Proposed 2014 Budget Before Setting the Preliminary Levy 2014 proposed budget.pdf REGULAR MEETING, CITY COUNCIL CHAMBERS CALL TO ORDER (PLEDGE OF ALLEGIANCE)PUBLIC ANNOUNCEMENTS Presentation of Maple Leaf Award: Dale Gregory, Park Superintendent dale gregory recognition.pdf CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the City Council and will be considered under one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City Council action is based on staff's recommendation for each item. Refer to the council packet for each staff report.Approval of City Council Minutes dated August 26, 2013 Work Session Summary Minutes Verbatim Minutes 08 -26 -13 -cc -ws.pdf, 08 -26 -13 -cc -sum.pdf, 08 -26 -13 -cc.pdf Receive Planning Commission Minutes dated August 20, 2013 Summary Minutes Verbatim Minutes 08 -20 -13 -pc -sum.pdf, 08 -20 -13 -pc.pdf Camden Ridge, 1500 Pioneer Trail Final Plat Approval -Camden Ridge camden ridge final plat.pdf Approval of Development Contract and Plans and Specifications -Camden Ridge camden ridge dc and plans and specs.pdf Approve Fireworks Display Permit, Chanhassen High School fireworks permit for chan high school.pdf VISITOR PRESENTATIONS See guidelines for Visitor Presentations at the end of the agenda.Eastern Carver County School District 112 Referendum Update; Dr. Jim Bauck, Mark Kuske, Craig Larson and Brett Johnson (verbal). PUBLIC HEARINGS Approve Resolution Authorizing Issuance of Revenue Note for Ridgeview Senior Housing Facility ridgeview senior housing conduit debt issuance.pdf NEW BUSINESS SouthWest Village 2nd Addition Subdivision and Site Plan Review of 2.75 acres located at the Northeast Corner of Highway 101 and Lyman Boulevard, Applicant: Ryland Homes Preliminary and Final Plat Approval, SouthWest Village 2nd Addition; and Site Plan Approval for 38 Townhomes, SouthWest Village Townhomes southwest village preliminary and final plat and site plan.pdf Approval of Development Contract, SouthWest Village 2nd Addition southwest village 2nd addition request for approval of dc.pdf Lake St. Joe's Cove Subdivision of 4.04 Acres Located East of the City Limits and South of Cimarron Subdivision Between Kings Road and Mill Creek Lane, Applicant: Steve Kroiss, STS Property, LLC Preliminary and Final Plat Approval, Lake St. Joe's Cove lake st. joes cove preliminary and final plat approval.pdf Approval of Development Contract and Plans & Specifications, Lake St. Joe's Cove lake st. joes cove dc and plans and specs.pdf Proposed 2014 Budget: Resolution Approving/Certifying Preliminary Levy to the Carver County Auditor.2014 proposed budget.pdf COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS CORRESPONDENCE DISCUSSION correspondence packet.pdf ADJOURNMENT GUIDE FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations . 1.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. 2.If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. 3.Limit your comments to 5 minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the council. 4.During Visitor Presentations, the council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion, or request. 5.Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Brindisi's Pub, 501 West 78th Street in Chanhassen immediately after the meeting for a purely social event. Members of the public are welcome. A.5:30 P.M.1.Documents:2.Documents:B.7:00 P.M.C.D.1.Documents:E.1.Documents:2.Documents:3.a.Documents:b.Documents:4.Documents:F.1.G.1.Documents:H.1.a.Documents:b.Documents:2.a.Documents:b.Documents:3.Documents:I. J. K. Documents: L. CHANHASSEN CITY COUNCIL WORK SESSION AUGUST 26, 2013 Mayor Furlong called the meeting to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Paul Oehme, Kate Aanenson, Todd Hoffman, Greg Sticha , Richard Rice, Chief John Wolff, Lt. Jeff Enevold, and Miranda Hopp DEPARTMENT REVIEW OF PROPOSED 201 4 BUDGET PRESENTATION: Todd Gerhardt provided an overview of the power point presentation which will highlight changes in the budget. Department heads reviewed significant changes proposed under each budget item. Legislative – S ignificant change in subscriptions and membership increase . Administration – C hange in sales tax and City Manager ’s car allowance being moved to Salaries and Wages . Finance – A djusted for credit card fee expense . Councilman Laufenburger suggested staff look at Squareup.com to manage credit card transactions . Councilman McDonald asked about charging a convenience fee for credit card usage to recover cost s being charged by credit card companies . Legal – Reduction to reflect actual spending in 2012/2013, offsetting revenue from 2012 an d prosecution services accounts. Property Assessment – Reflects increase in contract fees and increase in number of parcels . Councilman Laufenburger asked about the assessment cycle used by Carver County and incorporating house remodeling to propert y values. MIS – Net impact between reduction in materials and supplies and increase in contractual services results in a n increase. Councilman Laufenburger asked about the cost associated with using the Carver County fiber ring . Mayor Furlong asked about Wifi hotspots . City Hall – An increase in office supplies to reflect actual costs and reduction in general liability insurance to reflect current rates. Elections – Increase to account for changes in election procedures to reflect actual costs. Mayor Furlong questioned whether the City was budgeting too much for thi s item . Library – A reduction in utilities, repairs and maintenance to reflect actual costs. Police Administration – An increase in the CCSO, and sheriff ’s contract for labor contracts, PERA rates and works compensation insurance. Councilman McDonald asked if this increase includes adding an additional officer . Lt. Jeff Enevold discussed the analysis done on obligated versus unobligated staffing time which stated the sheriff ’s department could provide needed services with the current number of officers . Mayor Furlong asked staff to investigate why CSO ’s are not included with this item . Fire Department – Increase to reflect officer stipend adjustment, and contractual services for health surveillance costs, iPad cell service and radio battery replacement. Councilman Laufenburger asked what happens to old radios and fire equipment and if this budget item reflects the fire chief position. Mayor Furlong asked about workers comp ensation insurance rates. S taff stated they would provided an analysis on the insurance costs. Community Service – Reduction in costs due to Canine Club now handling impound fees. Engineering – No significant changes projected. Street Department – Maintenance materials, and decrease in salt purchases to reflect actual usage. City Council Work Session – August 26, 2013 2 Fleet Department – Increase in fuel costs based on actual usage by Carver County Sheriff ’s Office with an offsetting increase in revenues, and decrease in utility costs of the old public works building which are now being paid by the le a see. Street Lighting & Signals – Projected increase in usage rates and new lights. Planning Commission – No significant changes projected. Planning Administration – No significant changes projected. Councilwoman Ernst asked for a breakdown of wages and benefits under personal service . Senior Commission – No significant changes projected. Code Enforcement – Increase in part time staffing dollars for support staff and building inspections in peak hours. Park and Recreation Commission – No significant changes projected. Park and Recreation Administration – No significant changes projected. Recreation Center – No significant changes projected. Lake Ann Park Operations – Increase projected for purchase of paddle board for the watercraft rental operation. Park Maintenance – No significant changes projected. Senior Citizens Center – No significant changes projected. Recreation Programs – No significant changes projected. Self Supporting Programs Todd Hoffman discussed a decrease under this item due to a decline in adult softball and basketball program s, which is a trend across the country . Councilman Laufenburger asked about golf leagues . Recreation Sports – Increase in wages due to participation with off setting revenues. After the itemized presentation were concluded, Councilman McDonald asked for a breakdown on revenue generated from the County . Greg Sticha reviewed the following potential levy reduction ideas and service impacts : 1) Sealcoating levy reduction . 2) Reduction in Law Enforcement Services . 3) 4 th of July Celebration Fireworks reduction . 4) Skate Park Attendants reduced or eliminated. Councilman McDonald asked about liability associated with dropping skate park attendants and lifeguards . The work session was recessed at 7:00 p.m. It was reconvened at 7:45 p.m. CONTINU ATION OF DEPARTMENT REVIEW OF PROPOSED 2014 DETAILED BUDGET. 5) Lifeguards at Lake Ann Park: Discussion of potential levy reduction ideas continued with a possible elimination of l ifeguards at Lake Ann . Mayor Furlong suggested continuing with this service. 6) CSO Position reduction . C ouncil members discussed pros and cons of hiring CSO ’s under the city v ersus having them under the sheriff ’s department. Councilman Laufenburger suggested reducing two part time position s and replace it with one 30 hour employee due to attrition . Councilwoman Ernst concurred with that idea . 7) Congregate Dining/Meals on Wheels . Mayor Furlong asked about the number of participants . 8) Ice skating rink elimination . City Council Work Session – August 26, 2013 3 9) Summer Playground Program . Mayor Furlong asked staff to re-evaluate increasing fees to help offset cos t s . 10) Summer Concert Series . 11) Athletic Field Marking Paint . After the packet went out Todd Gerhardt and Greg Sticha found additional sources of potential reductions: 1) Save $40,000 by not hiring additional building inspector . 2) Ask ing the sheriff ’s office to park additional squad car at City Hall would save $15,000 . 3) Save $6,800 in copier costs . These amounts totaled a cost savings of approximately $62,000 . The City Manager suggested the City c ould live without or delay spending $10,000 in the MIS budget . Tougher decisions would be the delay in hiring the Fire Chief until March/April for a $15,000 savings. Councilwoman Ernst asked ab out risks associated with a delay in that hiring. Mayor Furlong noted that it will be critical to get right person for the job . With the s uggested reductions the levy amount would be somewhere between Scenario #2 and #3. Mayor Furlong stated he believed there was viable support for Scenario #2 for the preliminary levy amount which continues to give room for adjustments when more solid numbers are provided. Todd Gerhardt stated he could support Scenario #2. Councilman McDonald asked about looking into using the exchange for health insurance in the future , discussed saving $100,000 in the police contract which will result in the loss of one full time employee, and explained why he felt that the proposed potential service level/levy reduction ideas fe lt like a bait and switch. Councilman Laufenburger stated he did not understand the 3 pages of potential service levy reductions when the reductions offered after Todd Gerhardt and Greg Sticha ’s discussion on Thursday were more conceivable . Staff reiterated that the 3 pages of potential levy reductions was asked for by the council . Councilwoman Ernst asked for more details on service level cuts . Mayor Furlong asked about the park maintenance salaries being reduced by Dale Gregory ’s retirement and if people felt comfortable with approving Scenario #2 for preliminary levy . Councilman Laufenburger asked when the CIP will be reviewed and if it affects the preliminary levy amount . Mayor Furlong asked for a CIP history. Mayor Furlong adjourned the City Council work session at 8:45 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES AUGUST 26, 2013 Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Paul Oehme, Kate Aanenson, Todd Hoffman, Greg Sticha, Mitch Johnson, and Miranda Hopp PUBLIC ANNOUNCEMENTS: PRESENTATION OF CERTIFICATES OF APPRECIATION, TEEN VOLUNTEER PROGRAM PARTICIPANTS. Mayor Furlong presented Certificates of Appreciation to the following Teen Volunteer Program participants: Mariah Aker, Eric Benson, Ethan Fischer, Josh Fischer, Katheryn Furlong, Abbey Hamann, Spencer Hester, David Hodell, Maggie Jensen, Nick Johnson, Ali Muffenbier, Bailey Muffenbier, Ryan Nix, Alyssa Olson, Nick Olson, Laura Price, Trevor Seets, Jack Shreve, Jake Smith, Sam Smith, Katelynn Spratt, and Dillon Wigger. CONSENT AGENDA: Councilman Laufenburger moved, Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager ’s recommendations: 1.Approval of City Council Minutes dated August 12, 2013. 2.Receive Park and Recreation Commission Minutes dated July 23, 2013. 3.Approve Amendment to Pages SP-2 and SP-3 of The Preserve at Bluff Creek 5 th Addition Development Contract. 4.Bluff Creek Woods, 7331 Hazeltine Boulevard, Applicant: Martin Schutrop: a.Final Plat Approval. b.Approval of Development Contract. 5.Fretham 15 th Addition, 6300 Chaska Road, Applicant: Curt Fretham: a.Final Plat Approval. b.Approval of Development Contract. 7.Surface Water Management Plan Update: Award of Contract. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Lt. Jeff Enevold provided an update on National Night Out before introducing Bob Zydowsky, the School Resources Officer , who provided Chanhassen City Council – August 26, 2013 2 background information on his role working with the kids at Chanhassen High School. Chief John Wolff discussed staffing, year to date statistics, ho use fire calls, their support for the Miracles of Mitch Youth Tria thlon , which is the largest youth triathlon in the country, assist ing with a new event this year, Tonka Mud Run in Lake Minnewashta Regional Park and cautioned people about the heat and humidity. CONSENT AGENDA: E(6 ). APPROVE RESOLUTION OF SUPPORT FOR SOUTHWEST TRANSIT. Councilman McDonald pulled this item from the consent agenda because he felt strongly about this critical situation for Southwest Transit emphasizing it is well written resolution and asked that council members verbalized their support. Len Simich with Southwest Transit thanked the council for their support and reiterated the threat with LRT, BRT, and the squeeze being put on Southwest Transit by the Metropolitan Council . Resolution #2013-41 : Councilman McDonald moved, Councilwoman Ernst seconded that the Chanhassen City Council approve the Resolution in support of the continued operations of Southwest Transit and opposing any actions of the Metropolitan Council that would make Southwest Transit service obsolete. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt provided updates on road projects, the pedestrian crossing at Highway 41 and Chaska Road, noted a record 8.9 million gallons of water were pumped on Sunday, August 25 th , and an update on the Rice Marsh trail construction. CORRESPONDENCE DISCUSSION. None. Councilwoman Ernst moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:40 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING AUGUST 26, 2013 Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ernst, and Councilman Laufenburger STAFF PRESENT: Todd Gerhardt, Paul Oehme, Kate Aanenson, Todd Hoffman, Greg Sticha, Mitch Johnson, and Miranda Hopp PUBLIC ANNOUNCEMENTS: PRESENTATION OF CERTIFICATES OF APPRECIATION, TEEN VOLUNTEER PROGRAM PARTICIPANTS. Mayor Furlong: Thank you and welcome for those here in the council chambers with us, as well as those watching at home, we ’re glad that you chose to join us this evening. At this time I would ask the council to adopt the agenda with one modification. I ’d like to move the recognition of the teen volunteer program up to the public announcement section rather than visitor presentations. Other than that without objections we ’ll go ahead and proceed with the agenda as published. I ’ll get to the consent agenda in just a minute, if that ’s. Okay nope, that ’s fine. And I just moved something ahead of the consent agenda so at this time we have the pleasure this evening of recognizing a number of teenagers who have participated in the Teen Volunteer Program this year. I ’m going to come down to the front. I ’d like to invite Todd Hoffman and others to come up and join me as well from the Park and Rec Department and we ’ll recognize some volunteers. This year, for the first time, I think it ’s a new program this year, we offered a teen volunteer program this summer. We had 22 teenagers that helped out the Park and Rec Department and did a variety of tasks around the city including helping with our community events and youth programs , senior activities and worked on some of our parks and such like that and maybe we can talk just a little bit about the program Todd. Todd Hoffman: Yeah, Mitch is going to do that. It ’s his program so I ’d like to invite Mitch to talk about it. Mitch Johnson: Hello. Good evening members of the council and Mayor Furlong and guests. Like the Mayor said this is our first year of the teen volunteer program. We ’re always looking for a way to get as many people involved with some of our programs and activities throughout the year and the teenage market is one of the ones we ’re always really trying to you know kind of a target audience we ’re going after. We thought it ’d be a great way for them to get, you know stay busy in the summer. Getting experience as far as interviewing and kind of the real world experiences as they get into high school and looking for some employment opportunities and just a way to get involved with the community. See what the city is like. You know maybe get in some different parks they ’ve never been to and just give them some of those experiences in the community. It ’s been highly successful and looking forward to continuing in the future. Mayor Furlong: Very good. Sounds good. This year there were over 200 hours of volunteer service by the members who participated in this program and some are not done yet because they ’re still going to be working on some projects over the next coming weeks so with that I ’d like to invite those that are here, when we read your name off, if you can come on up. We ’ll give you a certificate. Have everybody stay up here and we ’ll get a picture at the end so let ’s start with Mariah Aker. Is Mariah here? Eric Benson. I ’m going to struggle on this one. Katheryn Furlong. David Hodell. David. Did I pronounce that right? Chanhassen City Council – August 26, 2013 2 David Hodell: Yep. Mayor Furlong: Ali Muffenbier. Bailey Muffenbier. Nick Olson. Laura Price. Jake Smith. Sam Smith. Let ’s give them a round of applause. (A picture was taken of all the volunteers with Mayor Furlong.) Mayor Furlong: Thanks so much. We really appreciate your help. Just a quick follow-up for those watching. Mitch or Mr. Hoffman, for people that might be interested in participating next year, the information was out in the Connection I assume or on the website, is that correct? Mitch Johnson: In the summer Connection we ’ll post that. Mayor Furlong: In the summer Connection next year? Okay, very good. Thank you. Let ’s move on now with our agenda items. The first set will be on the consent agenda. CONSENT AGENDA: Mayor Furlong: I know Mr. McDonald you had an item that you wanted to remove from the consent agenda for separate discussion. Councilman McDonald: Yes Mr. Mayor. I would like to remove item number 6 which is the approval of the resolution of support for Southwest Transit for discussion among council. Mayor Furlong: Are you looking for a long discussion? Should we bring that up after the law enforcement presentations or under new business? Councilman McDonald: Wherever you want to put it, I ’m fine with that. Mayor Furlong: Why don ’t we just bring it up under, we ’ll add new business after G after H, if that ’s okay. Councilman McDonald: That ’s okay with me. Mayor Furlong: Alright, thank you. Any other items? Items 1 through 7 excluding 6 under E. Councilman Laufenburger moved, Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager ’s recommendations: 1.Approval of City Council Minutes dated August 12, 2013. 2.Receive Park and Recreation Commission Minutes dated July 23, 2013. 3.Approve Amendment to Pages SP-2 and SP-3 of The Preserve at Bluff Creek 5 th Addition Development Contract. 4.Bluff Creek Woods, 7331 Hazeltine Boulevard, Applicant: Martin Schutrop: a.Final Plat Approval. b.Approval of Development Contract. Chanhassen City Council – August 26, 2013 3 5.Fretham 15 th Addition, 6300 Chaska Road, Applicant: Curt Fretham: a.Final Plat Approval. b.Approval of Development Contract. 7.Surface Water Management Plan Update: Award of Contract. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Lt. Jeff Enevold: Good evening Mr. Mayor, council. I got a short power point for you here and I also have our School Resource Officer, Bob Zydowsky who ’s going to give an update on the 2013/2014 school year. Just wanted to update you on National Night Out. Before we got to National Night Out Beth came into my office a couple weeks before and said what can we do to kind of make things new and make things a little bit more exciting on National Night Out. So I thought about it and I said to Beth, why don ’t we implement some of the programs that we ’ve done in our Citizens Academy and bring them out to the neighborhoods and see what they think about it so one of the things we did here is we purchased a mat that goes with the DWI goggles that you have to walk down and this was really a big hit in some of the neighborhoods. Some of the kids got involved. You ’ll see some of the, and some of the kids just goofed around and played on it. Some other things that we implemented were, we talked about let ’s bring the taser out there so we got a cardboard target. We brought the tasers out and we let some of the folks shoot some training rounds and we also brought out our preliminary breath test which gives you an alcohol reading and we showed them how to use that and we brought some Bianca in case anybody didn ’t have any beers at their party so brought some Bianca and kind of showed them how that worked and it was pretty successful. I mean I think they really enjoyed it and it kind of gives them a feel of some of the things that we do and changes things up a little bit so. And then we also showed off the squad cars that we have. We ’ve got some great equipment in there and hopefully that ’s a recruit we got sitting behind the wheel there so. And then you can see some more, Sergeant Bromwell was at this neighborhood and I think Todd and Laurie were with John so great, great event. Then you can see how National Night Out ended there. The Chanhassen storm rolled in and kind of put a damper on things so we had to call it quits early. And I ’ll ask Bob to come up here and kind of give his update on the upcoming school year in the Chanhassen High School. Bob Zydowsky: Thank you Mayor. Mayor Furlong: Good evening. Bob Zydowsky: City Council for having me. I guess I ’m just going to kind of go through some of the things I do to get ready for school. You know there was a buzz today at school, the teachers are back. Th ey ’re getting their bulletin boards ready and it ’s alive and well at Chanhassen High School but you know some of the things I ’ve done this past year in January, the 3 of us always attend a conference in Duluth. Minnesota Juvenile Officers Association. There ’s about 250 officers that attend that so it ’s a great conference to network with other SRO ’s from different communities. Kind of talk about how they ’re doing different types of things. This year in January if we ’re approved to go there so I can do some live exercises with lockdowns and those sorts of things. This past February I attended a Prepare class, kind of a crisis prevention and a preparedness with school safety planning. That was sponsored through the school district. And in early June Mental Health for Teens was sponsored by the Carver County Mental Chanhassen City Council – August 26, 2013 4 Health Consortium. We had faith based people there. Social workers, law enforcement attended that. You know then in June again, end of June there was a training sponsored by Chaska Police Department. This is one of the first training ’s I ’ve been to where we actually had to go in and extricate people out of the school but we also brought together those first responders. Firemen. Waconia Ridgeview Hospital was there too where they would actually have to go in with us and extricate people so that was a great exercise for us to do because we ’ve never, ever integrated anybody other than usually law enforcement, unless we do some big, mass casualty incident but I know the school district is planning next year, summer of 2014 to do a, kind of a mass casualty if you will but to integrate the fire department, and I know I ’ve talked to John Murphy with our fire department who said we ’re really interested in getting to know what you guys do so that when we get called we know what to expect so we ’re going to work on that for 2014. And then this week we ’re going to have, the SRO ’s are going to have breakfast at Perkin ’s and we ’re just going to kind of talk about new laws. Some new policies that the County Attorney ’s office has and just kind of brainstorm some of the different things we want to do you know and one of the things I found going back to the road for the summer, after 12 1/2 years. Thank you Lieutenant Enevold for doing that. But it was great. It was great other than wearing all that stuff. I ’m not sure how I did that for so long but just talking to kids. It seemed like every call I went on I knew the parent. I knew the kid and just getting out and talking to those kids. 4 th of July, I bet I talked to 400 kids up there and just getting to talk to those kids. Getting the gossip you know. Who ’s broke up with who. Who ’s dating who. What are kind of the new trends and what are we going to see this year. That ’s kind of what ’s most important for me. So that ’s kind of you know some of the things we do. What are going to key in on this year? You know drug use and abuse is always going to be a big one. And then another thing we ’re going to kind of look at is kind of the emotional stability of kids. You know we have the balance perspective and growth at Chanhassen High School that Principal Dorway started last year and we find that kids are so busy with everything from church responsibility to school responsibility to jobs, to whatever so to re ally take a hard look at that and you know help kids get through emotionally and those sorts of things. As far as plans that we have for lockdowns or terrorism type things, the County has their own plan. We ’ve integrated that with the school plan. By State law we practice lockdowns 5 times a year. We also do 5 fire drills and then the annual tornado drill so, but I ’m fired up. You know we ’re looking to have a good year. First football game is Thursday. We play Hudson so I suspect everybody will be there. Do you have any questions specific of me? Mayor Furlong: Any questions? Councilman Laufenburger: I do Mr. Mayor. Bob, you coming here tonight is a great opportunity for me to just say to you, I observe the manner in which you connect with these students at the high school and I think it ’s a credit not only to you but it ’s also a credit to the things that you do to make yourself available and not a police officer but really a friend so on behalf of the parents of those kids, I just think you do a wonderful job. Bob Zydowsky: I appreciate that yeah. You know I ’ve done quite a few things. Patrol. Detective work. I ’ve been on a SWAT team. I ’ve taught people how to be patrolmen but the school thing is by far I think the best. It ’s the hardest job because if I come in on Monday and I write a ticket to a kid for whatever it might be, the next day I see him is Tuesday and then I see him Thursday at the football game so it ’s a whole different. It ’s not like writing citations and they ’re off and you never see them again so it ’s a big family. You have to treat kids differently because they ’re all individual but I appreciate that. Councilman Laufenburger: Well I think you ’ve found a sweet spot at the school so I congratulate you on that Bob. Bob Zydowsky: Thank you. Chanhassen City Council – August 26, 2013 5 Councilman Laufenburger: Can you just say, what ’s the, describe the best day that you can have and maybe a not so good day? Bob Zydowsky: Oh, you know one of my first days at the high school, my first week at the high school, you know we do the lunch in the commons area and there were, you know we were at that time about 1,300 kids and I was scared out of my wits because there ’s 1,300 of them. There ’s one of me. They knew, you know a lot of them knew each other but over the weeks you know I got to know. I pride myself in trying to get to know as many kids as I can. You know every day is a different day. It ’s like coming to school and reaching into that bag and reading, oh there ’s a car in the parking lot with a shotgun uncased that ’s loaded and the keys are in the car and the car ’s open. That ’s a call that I had. You know so it ’s everything from Officer Bob we ’re doing a videotape on how to make a peanut butter and jelly sandwich. We need peanut butter. Alright, let ’s go to the cafeteria and we get the peanut butter. And so there ’s such a wide variety of things. Bad days, I don ’t know that I ’ve really had a bad day. You know I tell my partners upstairs that ah, it was a busy day at the school. Yeah, right. What did you do? Well you know some of them have shadowed me and they ’re like holy cow. You know you ’re not just sitting in your desk waiting for something to happen so you know I don ’t know that I ’ve really had a bad day. Every day ’s a good day as far as I ’m concerned so. Councilman Laufenburger: Alright, well as a citizen of the community. Not a council member but it ’s worthwhile to know that you and your demeanor and the practices that you follow Bob are really contributing to not just the education of the kids but also the social maturity that they all encounter so thanks Bob. Bob Zydowsky: I appreciate that. Thank you. Mayor Furlong: Any other comments? Thank you very much. Bob Zydowsky: Yep. Lt. Jeff Enevold: I concur with that Councilman Laufenburger. Bob does a terrific job for us and we ’re very careful to pick who our School Resource Officers are. We have Ben Karnes out in Waconia who does a fantastic job. Jeff Trig g down at the Coop but you know Bob has developed a great relationship with those kids and you know they know who he is and he does a terrific job and we ’re really proud of the job he does there so. Last one is just questions. We found this guy wandering around the neighborhood and he asked us for a ride home so. Mayor Furlong: He sure looks comfortable back there doesn ’t he? Councilman Laufenburger: How much time did he get? Lt. Jeff Enevold: Not enough. Todd Gerhardt: I look pretty happy … Mayor Furlong: Any questions for the Lieutenant? Very good, thank you very much. Lt. Jeff Enevold: Great, thank you Mr. Mayor and council. Mayor Furlong: Chief Wolff is here tonight with the Chanhassen Fire Department. Good evening Chief. Chanhassen City Council – August 26, 2013 6 Chief John Wolff: Good evening Mayor, good evening council. I ’d like to take a few minutes just to talk about staffing. We ’re at full staff and I was at a meeting last week with other fire chiefs regionally and one of the themes of this meeting was best practices and there was a lot of focus on staffing and recruiting for combination departments, volunteer departments, paid on call departments and really what I found myself in this room with others, I was in a very unique position that our city, the City of Chanhassen really had, we had 18 applications. We had 8 people that met the standard and we hired 3 of them. We have, for the first time ever a waiting list of 5 firefighters. I just, I think it says a lot about the city that we live in, that people want to contribute. That they want to give their time and you know you look at Bob ’s passion and that ’s what we try to create in the fire department too are people that want to give like that and so, I ’m just very happy to report that we ’ve had a lot of success with our staffing. Year to date calls are up 18%. This is primarily driven by really we had such a low year last year and weather kind of drove that. Fire alarms and EMS calls are up both about 25 to 30 percent. They ’re kind of the larger block of calls that we get and you have the report there. But really we ’re coming back more towards the norm of what we ’ve seen over the past 5 years. We did have a building fire, a small building fire behind a home on August 10 th off of Laredo Drive and the fire was extinguished fairly quickly. It was an early morning fire discovered by one of the neighbors. Recently we supported the Miracles for Mitch Triathlon which is really a huge event for this city. It draws in, someone told me it ’s the largest youth triathlon in the country so that ’s pretty impressive. And we ’ve been supporting that organization. And then a new event last weekend. An organization, I think I mentioned this the last time I was up here out of Excelsior that does charity work for, it ’s to help with world hunger for children and they had a mud run over at Minnewashta Park and they needed mud because it ’s been so dry so we brought a fire truck over there and helped create the environs and also provided support with EMS. I just want to mention to our citizens that this is a, kind of a time that they need to be very wary of the heat outside. The combination of the heat and humidity is creating this 100 plus heat indices thing that you know folks, elderly, children, people that work outdoors. People that don ’t have access to air conditioning. Those are the folks that are vulnerable and just keep an eye out for those people and make sure you ’re checking in on those. Drink fluids. Rest in shady places if you do have to be outside and try to avoid exertion. Athletes, a number of athletic programs were cancelled today, tonight, tomorrow and that ’s good, smart planning on the part of folks that are running those. From a firefighting perspective, when a fire happens on a day like today it almost doubles the resources you need on the people side because you just get, you ’re lucky to get half the work out of the firefighter because of the heat so we ’re knock on wood, we ’re hoping nothing happens tonight, tomorrow. I ’ll take any questions from council. Mayor Furlong: Any questions for the Chief? Any words of caution with regards to recreational fires? Have we had any problems with those? It ’s fairly dry. Chief John Wolff: We have not and we ’re still issuing burn permits. Mayor Furlong: Okay. Chief John Wolff: And we do education around that but really we don ’t, we ’re not in a fire danger here in the Twin Cities yet but we ’re getting close so we need rain. Mayor Furlong: Okay, very good. Chief John Wolff: Yep. Mayor Furlong: Thank you very much. Chief John Wolff: Thank you. Chanhassen City Council – August 26, 2013 7 CONSENT AGENDA: E(6 ). APPROVE RESOLUTION OF SUPPORT FOR SOUTHWEST TRANSIT. Councilman McDonald: Yes Your Honor. Thank you. The reason I wanted to pull this off is that, this is a very important resolution and I think it carries more weight and it also sends a much better message if we as a council comment upon it and then do a voice vote upon it instead of having it hidden in the consent agenda and I guess the reason I feel that strongly about it is because of what ’s going on. I mean this is critical to our services with Southwest. If there are not accommodations made so that Southwest can either co-exist or survive as part of the light rail that ’s being built by Met Council then we could see services within this community really deteriorate quickly and one of the areas that this would have most impact upon would definitely be our senior community. I ’ve had numerous talks with people in the Senior Commission. They ’ve really appreciated what Southwest did this summer as far as the circulator bus. We did increase that. There are plans on the table to again be able to get people to Eden Prairie Mall. None of this will happen if Southwest is forced to reduce it ’s services to lose it ’s presence in Eden Prairie. At that point the whole thing comes into question as to why do you even have the service so I just felt that it was important and I wanted to pull it off so that some words could be said and to really emphasize what I think is a very you know strong and well worded and well written resolution on the whole subject and I do want to give it some air time and also to focus upon it because we did put a lot of work into it and I think it sends the proper message as to how this community feels so that ’s why I pulled it off. Mayor Furlong: Thank you. Any other discussion? Comment. I mean I would concur with Councilman McDonald with regard to his comments on the resolution I think and we discussed this at our last work session and there was desire to take the resolution, the draft resolution and make it a little bit stronger and clearer with some of the items, specifically with some of the proposed bus rapid transit services here and Carver County and in my opinion, and the resolution speaks to it as well, that those are simply not needed whether they ’re operated by Southwest Transit or Metro Transit or anyone. The services that Southwest Transit is currently providing are equivalent to what any bus rapid transit service would buy, provide in my mind and as such you know we look at some of these items within the regional plan, making sure that they ’re worthwhile and that they ’re, it ’s a good use of regional dollars is really the key part. To make sure that when investments are made in the regional system that the services compliment one another and not compete and that ’s a concern that I know many people have with regard to some of the services being proposed so. I know the other cities, Chaska and Eden Prairie who are members of Southwest Transit are also adopting or considering similar resolutions. Either have adopted or are considering and so I think it ’s a way for the 3 cities to recognize the success of the Southwest Transit has had over the years and the services that our residents have received from the organization and really it ’s a benefit . It ’s 3 cities doing more together than each of us could do individually so from that standpoint I ’d be happy to support the resolution. Councilman Laufenburger: Mr. Mayor? Mayor Furlong: Yes. Councilman Laufenburger: I too am happy to support the resolution and I think that Mr. McDonald makes it very clear and states it very well that in fact if, besides these resolutions, if the communities of Eden Prairie and Chaska and Chanhassen and not just the community leadership but the people who use the services, if we are silent about the movement that seems to be coming out of the Met Council, then we really, we make the mistake of letting something that has performed exceptionally well, Southwest Transit for a number of years, escape from our fingers and the outcome is, as you have said, services that will not be on par with what Southwest Transit has provided. Former City Council member Craig Peterson, also former Met Council member Craig Peterson addressed us in the work session and made it very clear that there are other ways in which we as communities will be able to step up and make our Chanhassen City Council – August 26, 2013 8 voice heard on the importance of continuing Southwest Transit in this environment. Providing the services so while I strongly support the resolution, I ’m ready for whatever is next that needs to be done in order to protect the services that are provided to, not only our citizens here in Chanhassen but also citizens in Chaska and Eden Prairie as well so I also support the resolution Mr. Mayor. Mayor Furlong: Thank you. Any other comments? Councilwoman Ernst: Sure Mr. Mayor, I ’ll make some comments. Mayor Furlong: Councilwoman Ernst. Councilwoman Ernst: Well I appreciate the fact that Craig Peterson and Len Simich came in and made us aware of this situation because quite frankly I was not aware of it and the threat that it poses to many of us, I have had the great pleasure of using Southwest Transit and the service that it provides is unlike any other transit really that exists today in the metropolitan area. And I have mentioned this to several other riders and it ’s very, it ’s very concerning to many of us so I ’m just glad that we ’re aware of the situation. We can do something about it and I definitely will support this resolution. Mayor Furlong: Thank you. Any other comments? Otherwise is there a motion? Todd Gerhardt: Mayor, council members. I did receive a phone call from Carver County Administrator Dave Hem ze and Carver County Board is considering adopting a similar resolution so I don ’t know if Len knew that or not but to get the County support on a service within the county is great so I wanted to make sure everybody knew that. Mayor Furlong: Thank you. Councilman McDonald: And I guess Mr. Mayor I want to recognize that Mr. Simich is in our audience tonight and you know is here to show his support again for our actions tonight. Mayor Furlong: Anything you ’d like to add Mr. Simich? Len Simich: Thank you Mayor, members of the council. Well basically thank you. I mean the support has been overwhelming. This is the third stop of my tour of four now because we will be going down to the County. Chaska and Eden Prairie have also passed similar resolutions. We do very much appreciate it. This is your transit system as I mentioned during the work shop. The three cities came together some 27 years ago because you were not getting the type or the levels of services that you needed and you desired and I think the services that have come forth really are nothing that I have done or the council themselves but the collaboration of all 3 cities so we ’re very grateful for your support and I heard the word threat because there is a threat out there right now. A lot of things are working against us. Too many to go into right now over the council meeting but with LRT, with BRT, there is a squeeze being put on Southwest Transit and this level of support that the 3 cities will give us we hope will go a long way in helping at least curb if not stop some of that so thank you. Mayor Furlong: Thank you. Mr. McDonald, would you like to make a motion? Councilman McDonald: Thank you Mr. Mayor. I make a motion that we approve the resolution of support for Southwest Transit. Mayor Furlong: Thank you. Is there a second? Chanhassen City Council – August 26, 2013 9 Councilwoman Ernst: Second. Mayor Furlong: Motion ’s been made and seconded. Any further discussion? Hearing none we ’ll proceed with the vote. Resolution #2013-41 : Councilman McDonald moved, Councilwoman Ernst seconded that the Chanhassen City Council approve the Resolution in support of the continued operations of Southwest Transit and opposing any actions of the Metropolitan Council that would make Southwest Transit service obsolete. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt: Just a quick update on roads. 101 and Pleasant View we did complete the electrical, the utility poles have been moved by Xcel so that project can move ahead. As we waited for those poles to be moved the contractor did move over to the 41 and Chaska Road area and been told that the curb and crossing will be put in place here by the end of the week, so before school starts so that ’s nice to know. 1 01 is moving along nicely. The benefit of this dry weather is that they can work and so really like to try to schedule a time for council to get out and take a look at some of our road projects this year. Greenwood Shores was kind of our first step in projects and that one is about 90% complete with seeding and back filling of curb in those areas that received curb so, but I ’ll try to survey council to see what your schedule looks like and maybe we can fit that in. Another thing, we had a record this last Sunday in the amount of water pumped. We have 8.9 million gallons in one day and that was this last Sunday and I don ’t know have you heard today yet? Paul Oehme: I ’ve not heard yet today. Todd Gerhardt: Okay, so. Mayor Furlong: Good thing we have that odd/even. Todd Gerhardt: Yeah, maybe tomorrow. But this dry weather we, you know our system handled it. Knock on wood that the new water tower came on line up at Minnetonka Middle School West. That was kind of a saving grace there and the Rice Marsh trail. We did start construction on that. We have a very eager contractor that has been very efficient in how he ’s going about building that trail. Having almost a third of it already rocked and about three-quarters of the grubbing has been completed so we think by the end of September that will be completed all the way over to Eden Prairie and we can schedule a joint or collaborative effort with Eden Prairie to kind of recognize that feat of having a 3 mile loop around Rice Marsh through our two communities. And that ’s all I have. Mayor Furlong: Thank you. Any questions for Mr. Gerhardt? Or his staff I should say. CORRESPONDENCE DISCUSSION. None. Councilwoman Ernst moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:40 p.m. Submitted by Todd Gerhardt Chanhassen City Council – August 26, 2013 10 City Manager Prepared by Nann Opheim CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES AUGUST 20, 2013 Chairman Aller called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Andrew Aller, Mark Undestad, Kim Tennyson, Lisa Hokkanen, Maryam Yusuf, Stephen Withrow, and Steven Weick STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner; and Alyson Fauske, Assistant City Engineer PUBLIC HEARING: GONYEA VARIANCE, PLANNING CASE 2013-17: REQUEST FOR VARIANCE FROM SECTION 20-1122(2) OF THE CHANHASSEN CITY CODE TO CONSTRUCT A DRIVEWAY ON PROPERTY ZONED SINGLE FAMILY RESIDENTIAL (RSF) AND LOCATED AT 7441 DOGWOOD ROAD (LOT 7, SUNSET HILL ON LAKE MINNEWASHTA). APPLICANT: GONYEA HOMES, INC. Bob Generous presented the staff report on this item. Chairman Aller asked if the final plans had been received by staff. Commissioner Withrow asked for clarification on the location of the retaining wall in relation to the driveway. The applicant, Bill Coffman with Gonyea Homes stated he concurred with the conditions in the staff report. Chairman Aller opened the public hearing. No one spoke and the public hearing was closed. Undestad moved, Weick seconded that the Chanhassen Board of Appeals and Adjustments approves a 3.5 percent variance to the driveway grade to permit a 13.5 percent driveway grade subject to the following conditions and adoption of the attached Findings of Fact and Decision: 1.The proposed driveway must have the first 10 feet adjacent to Dogwood Road at a shallow grade for entry onto the roadway. 2.The proposed driveway design must also keep a shallow grade at the bottom of the driveway near the garage to prevent drainage from flowing towards the garage or home. 3.The driveway grade must not be steeper than 13.5 percent at any point. 4.Limit tree removal to only those necessary to accomplish the construction of the home and driveway. 5.Show all trees to be removed or at risk of damage during construction including those on adjoining properties. 6.Limit grading to only those areas necessary to accomplish the construction of the home and driveway while maintaining drainage patterns which will not create erosive conditions or redirect drainage onto neighboring properties. 7.No grading within the bluff impact zone. Planning Commission Summary – August 20, 2013 2 8.Provide mitigation measures to prevent increased erosive conditions in the bluff and gully areas. 9.The site plan must otherwise be compliant with MN Rules 6120.3300 and Chapter 20, Article VII of Chanhassen City Code. 10.The grading must be revised so that water will flow away from the proposed structure. 11.The grading must be revised so as not to exceed 3:1 slopes. 12.The grading must be revised to create a swale so that water will not flow over the top of the wall. 13.The applicant must obtain permission from the owners of the adjoining properties to do any work on their land. All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC HEARING: LAKE ST. JOE ’S COVE, PLANNING CASE 2013-18: REQUEST FOR PRELIMINARY PLAT REVIEW OF 4.04 ACRES OF PROPERTY ZONED SINGLE FAMILY RESIDENTIAL (RSF) LOCATED EAST OF CHANHASSEN CITY LIMITS, AND SOUTH OF THE CIMMARON SUBDIVISION BETWEEN KINGS ROAD AND MILL CREEK LAND. APPLICANT: STS PROPERTY, LLC. OWNER: JERRY & KRISTIN KORTGARD. Bob Generous presented the staff report on this item. Chairman Aller asked about park requirements. Commissioner Yusuf asked if staff was comfortable with the erosion control plan . The applicant, Steve Kroiss explained that he and his engineer , Dan Schmidt were available to answer questions. Chairman Aller opened the public hearing. Rick Berland asked for clarification on the location of this development. Yusuf moved, Tennyson seconded that the Chanhassen Planning Commission recommends the City Council approve the preliminary plat subject to the following conditions and adoption of the attached Findings of Fact and Recommendation: Building Official : 1. Provide a 1:200 “clean ” plat drawing. 2. Demolition permits are required for the removal of any existing structures. 3. Submit proposed street-name(s) to Building Official and Fire Marshal for approval. 4. Buildings may be required to be designed by an architect and/or engineer as determined by the Building Official. 5. A final grading plan and soils report must be submitted to the Inspections Division before permits can be issued. 6. Retaining walls over four feet high require a permit and must be designed by a professional engineer. Planning Commission Summary – August 20, 2013 3 7. Each lot must be provided with separate sewer and water services. 8. The applicant and/or their agent shall meet with the Inspections Division as early as possible to discuss plan review and permit procedures. Engineering : 9.Access to the properties in Victoria must be maintained. 10.The plat delineates the 10-foot easement at the front and back of the lots, and a 5-foot easement at the sides of the lots, but the plat must call them out as a “drainage and utility easement.” 11.Plat must dedicate driveway access easement on Lot 4, Block 3 for access to the property in Victoria. 12.The easement between Block 1, Lot 1 and Block 1, Lot 2 must provide enough room to excavate the pipe for maintenance at a 1:1.5 slope. 13.The easement at the northeast corner of Block 3, Lot 1 must provide enough room to excavate the pipe for maintenance at a 1:1.5 slope. 14.The plat document must be amended to include Outlot B, which is shown in the plans. 15.The survey of the existing property shows contour lines in the Cimmaron development north of Lake St. Joe ’s Cove, but it must also show all existing buildings and driveways 100 feet beyond the property boundary. 16.The grading plans must show the benchmark elevation used for the survey. 17.In the relatively flat areas, such as the swale that directs water to Catch Basin 6, the grading plan must show spot elevations and flow arrows to indicate the direction of the water. 18.The 15-inch storm sewer pipe from CBMH1 to the existing structure shall be constructed with a minimum 0.70 % slope. 19.The existing storm sewer manhole on Outlot A, Cimmaron Addition must be replaced to include a 3-foot sump. 20.The property owner at 7040 Mill Creek Lane must agree to any work being done on his or her land. The proposed grading on this property must also be included in the grading plan. 21.The slopes must be less than 3:1. The developer ’s engineer must revise the grading on Outlot A and Block 3 to meet this standard. 22.The contours show water flowing to the northeast corner of Block 1, Lot 1. The developer ’s engineer must revise the grading or mark the elevation at the building corner to direct water flow away from the structure. Planning Commission Summary – August 20, 2013 4 23.The driveway grades on Block 1, Lot 2 and Block 3, Lot 3 must be revised so that the grade does not exceed 10% at any point on the driveway. 24.An escrow (110% of the estimated erosion control for this development) is required before site grading begins. 25.The following materials are prohibited for retaining wall construction: smooth face, poured- in-place concrete (stamped or patterned concrete is allowed), masonry, railroad ties or timber. 26.Walls taller than 6 feet shall not be constructed with boulder rock. 27.The grading behind the retaining wall must be modified so that water will not drain down the face of the wall. 28.A Homeowners Association shall be created to take ownership of the retaining wall. 29.The plans must annotate the width of the roadway, sidewalks, and the right-of-way. 30.The plans must show the station where the new construction ties in to the existing road as well as the limits of construction. 31.The plans must include erosion control measures to the limits of construction. 32.The developer ’s engineer must revise the grades of the driveway at Block 1, Lot 2 and Block 3, Lot 3 to be between 0.5 and 10.0% at any point on the driveway. 33.The driveway on Block 3, Lot 4 must be moved out of the 10-foot side yard setback. 34.In the submitted plans, the pipe length in the profile view does not match the length of pipe in the plan view. This must be revised so the plans are consistent. 35.The watermain will connect the stubs at Kings Road and Mill Creek Lane to create a loop. 36.At the time of the final plat, the assessment for Minnewashta Parkway improvements plus the additional accrued interest must be paid or reassessed. 37.Water and sewer hookups are due at the time of final plat. The hookup fees will be assessed at the rate in effect at that time. Fire Marshal : 38.Proposed fire hydrant(s) location is acceptable. 39.No burning permits will be issued for tree/brush removal. They must be chipped or hauled away. 40.Prior to new home combustible construction fire hydrants must be made serviceable. Planning Commission Summary – August 20, 2013 5 41.Prior to new home construction fire apparatus access roads capable of supporting the weight of fire apparatus shall be made serviceable. 42.A three-foot clear space must be maintained around fire hydrant(s). Natural Resource Coordinator : 43.The trees should be field located as to allow for a 20-foot wide access to the pond. The applicant shall work with staff to delineate a clear zone to the pond. 44.Tree protection fencing shall be installed at the edge of grading limits near preserved areas of trees. Parks and Recreation : 45.In lieu of parkland dedication and/or trail construction, full park dedication fees shall be collected at the rate in force at the time of final plat approval. A t today ’s rate, these fees would total $46,400 (8 lots x $5,800 per lot). Water Resources Coordinator : 46.Wetland must be shown at the 948 foot contour and the 25-foot buffer and 30-foot setback must be shown accordingly. 47.All wetland and buffer areas not within an outlot must be contained within a drainage and utility easement. 48.Wetland buffer signage must be shown on the plan and installed concurrently with the erosion prevention and sediment control practices. 49.The applicant must apply for and receive a General Permit to Discharge Stormwater Associated with Construction Activity Under the National Pollution Discharge Elimination Sy s tem/State Disposal System 50.The applicant must provide a standalone Storm Water Pollution Prevention Plan (SWPPP) containing the required elements as detailed in the above permit to the city prior to any earth- disturbing activities. 51.A dewatering plan must be provided to the city and at least 48-hours notice given prior to drawing down the existing pond for the purpose of installing the infiltration bench. This dewatering plan shall be incorporated into the SWPPP. 52.The details must be changed to reflect the most up-to-date city standard details. 53.The invert elevation at the downstream end of the storm sewer pipe from CBMH 1 to the existing manhole shall be lowered to an elevation that allows for a greater slope than the immediately upstream pipe run. Planning Commission Summary – August 20, 2013 6 54.The applicant ’s engineer shall move the filtration bench to the west side of the pond outlet for improved maintenance access. If this is not practicable from an engineering perspective, supporting documentation must be provided to and agreed upon by the city. 55.A twenty (20) foot wide maintenance access which allows cross slope meandering shall be shown on the plan and provided for during construction. 56.SWMP Fees totaling $15,646.50 shall be provided to the City with final plat. All voted in favor and the motion carried unanimously with a vote of 7 to 0. CITY COUNCIL ACTION UPDATE. Kate Aanenson provided updates on action taken by the City Council on planning items at their July 22 nd and August 12 th meetings. FUTURE PLANNING COMMISSION AGENDA ITEMS. Kate Aanenson reviewed the upcoming Planning Commission meeting schedule. Withrow moved, Weick seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Planning Commission meeting was adjourned at 7:25 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CHANHASSEN PLANNING COMMISSION REGULAR MEETING AUGUST 20, 2013 Chairman Aller called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Andrew Aller, Mark Undestad, Kim Tennyson, Lisa Hokkanen, Maryam Yusuf, Stephen Withrow, and Steven Weick STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner; and Alyson Fauske, Assistant City Engineer PUBLIC HEARING: GONYEA VARIANCE, PLANNING CASE 2013-17: REQUEST FOR VARIANCE FROM SECTION 20-1122(2) OF THE CHANHASSEN CITY CODE TO CONSTRUCT A DRIVEWAY ON PROPERTY ZONED SINGLE FAMILY RESIDENTIAL (RSF) AND LOCATED AT 7441 DOGWOOD ROAD (LOT 7, SUNSET HILL ON LAKE MINNEWASHTA). APPLICANT: GONYEA HOMES, INC. Generous: Thank you Chairman, commissioners. Planning Case 2013-17 is a variance request for driveway grade. This property is located at 7441 Dogwood Road. It ’s on Lake Minnewashta and if you ’re familiar with this area, very steep properties out there. This property has over 17% grade on the entire site so it ’s 1 of 3 properties that were owned by, it ’s shown in the larger blue area on that and it was administratively broken up recently so that they could build two additional houses on the property. The property is zoned single family residential and is in the shoreland district. The specific request is for a 3.5% variance to permit a 13 1/2 percent driveway grade. City code permits up to 10% driveway grades. In most instances they ’re able to accomplish that. However in this area it ’s very difficult due to the significant slopes on the property. We had them evaluate using a 10% grade. What that showed us is that there ’s significant areas of trees that would be removed to the east of the house site. Grading would have to extend to the north into the adjacent property, as well as into the south onto the property that ’s just to the south of there. Also the grading would extend beyond the bluff setback area and into the bluff areas. Through the review of the 13 1/2 percent grade we found that they were able to correct a lot of these deficiencies. For one, the first actually 20 feet of the driveway adjacent to Dogwood Road is able to come to a 3% slope. The highest, steepest grade on the remainder of the driveway is 13 1/2 percent. The 13 1/2 percent driveway would be an improvement on the existing driveway on the property which is over 17% and additionally the property just to the north of this had a 17.4% driveway so this would be better than most of the ones that we ’re seeing on the south end of Dogwood. With a 10% driveway grade they ’re required to put in 190 foot retaining wall which has a height of 14 feet in the middle. By going to the 13 1/2 percent driveway grade they ’re able to reduce that retaining wall to 85 feet in length with the height of 8 feet so there are significant benefits for the future property owners to have a less high wall in the back yard. And finally the trees just located east of the house would be able to be preserved with the 13 1/2 percent slope as opposed to the 10%. And then this is, we were able to get a plan that shows it. It show s the area immediately adjacent to Dogwood having the 3% slope. It ’s 13 1/2 percent in the middle. All these trees in this area are preserved and all the grading remains on the site and does not extend beyond the bluff buffer zone area so, they ’re all those improvements. Based on that analysis we ’re recommending approval of the variance request subject to the conditions in the staff report and adoption of the Findings of Fact and Decision. If you have any questions I ’d be happy to answer them. Or Alyson would. Aller: The report indicated that the final plans hadn ’t been provided or a plan for the 13.5% hasn ’t been provided. Has that been provided yet? Chanhassen Planning Commission – August 20, 2013 2 Generous: That was the last slide that we saw. This one. Aller: Okay. Generous: They hadn ’t been able to complete the analysis of that. And it ’s, yeah prior to completing the staff report they, so it had to go out but they hadn ’t completed their review of that based on the initial conditions that we have were still in place. Aller: I don ’t have any other questions. Anyone? Withrow: It ’s not clear to me where the retaining wall is in it ’s relationship to the driveway. Generous: The retaining wall is located to the northwest of the house. Withrow: Okay. Generous: And this is the 85 footer. If you go to the 10% grade it wraps farther around the house. So yeah, it would be, it raises the house up and they get a rear yard and then the house is a little higher. Withrow: Okay. I see, thank you. Aller: Okay, thank you. Would the applicant like to step forward or have any interest in stepping forward. Bill Coffman: Mr. Chairman, members of the commission, my name is Bill Coffman with Gonyea Homes. We concur with staff ’s recommendations so yeah, I ’m just available if you have any questions. Aller: Great. So ultimately you ’ve read the staff report. You have no problems with complying with the conditions? Bill Coffman: Yes, absolutely. Aller: Okay. Any other questions? Great, thank you very much. Bill Coffman: Thank you. Aller: With that I ’ll open the public hearing. Any individual wishing to speak either for or against the requested variance can do so at this time. Is there anybody in the audience that wishes to speak for or against? Seeing no one come forward I will close the public hearing and open it for commissioner comments. Questions. It looks like my major concern obviously was that they came forward with a concrete plan. It looks like they ’ve done that. All the conditions are there to protect the trees. The impact that it would have on the north and south properties. The potential intrusion into the neighboring properties. All those items have been protected either by the plan or by conditions so I think it meets all the needs and requirements for a variance. It ’s a reasonable use of the property certainly and this particular property is unique in nature, as all are. The slopes out there are just tremendous so it ’s an improvement on what ’s already there so I ’ll be voting for it. Any other questions? Comments? All those in favor. Oh, make a motion sorry. Make a motion. Chanhassen Planning Commission – August 20, 2013 3 Undestad: I propose the Chanhassen Board of Appeals and Adjustments approves a 3.5% variance to the driveway grade to permit a 13.5% driveway grade subject to the conditions of the staff report and adoption of the attached Findings of Fact and Decision. Aller: And I have a motion. Do I have a second? Weick: Second. Aller: I have a motion and a second. Any further discussion? Undestad moved, Weick seconded that the Chanhassen Board of Appeals and Adjustments approves a 3.5 percent variance to the driveway grade to permit a 13.5 percent driveway grade subject to the following conditions and adoption of the attached Findings of Fact and Decision: 1.The proposed driveway must have the first 10 feet adjacent to Dogwood Road at a shallow grade for entry onto the roadway. 2.The proposed driveway design must also keep a shallow grade at the bottom of the driveway near the garage to prevent drainage from flowing towards the garage or home. 3.The driveway grade must not be steeper than 13.5 percent at any point. 4.Limit tree removal to only those necessary to accomplish the construction of the home and driveway. 5.Show all trees to be removed or at risk of damage during construction including those on adjoining properties. 6.Limit grading to only those areas necessary to accomplish the construction of the home and driveway while maintaining drainage patterns which will not create erosive conditions or redirect drainage onto neighboring properties. 7.No grading within the bluff impact zone. 8.Provide mitigation measures to prevent increased erosive conditions in the bluff and gully areas. 9.The site plan must otherwise be compliant with MN Rules 6120.3300 and Chapter 20, Article VII of Chanhassen City Code. 10.The grading must be revised so that water will flow away from the proposed structure. 11.The grading must be revised so as not to exceed 3:1 slopes. 12.The grading must be revised to create a swale so that water will not flow over the top of the wall. 13.The applicant must obtain permission from the owners of the adjoining properties to do any work on their land. Chanhassen Planning Commission – August 20, 2013 4 All voted in favor and the motion carried unanimously with a vote of 7 to 0. PUBLIC HEARING: LAKE ST. JOE ’S COVE, PLANNING CASE 2013-18: REQUEST FOR PRELIMINARY PLAT REVIEW OF 4.04 ACRES OF PROPERTY ZONED SINGLE FAMILY RESIDENTIAL (RSF) LOCATED EAST OF CHANHASSEN CITY LIMITS, AND SOUTH OF THE CIMMARON SUBDIVISION BETWEEN KINGS ROAD AND MILL CREEK LAND. APPLICANT: STS PROPERTY, LLC. OWNER: JERRY & KRISTIN KORTGARD. Generous: Thank you Chairman, commissioners. Planning Case 2013-18, Lake St. Joe ’s Cove, STS Property, LLC is the applicant. It is a request for subdivision approval, or preliminary plat approval. It meets tonight with the Planning Commission. It ’s scheduled for City Council on September 9 th . Again the request is for preliminary plat approval for 8 lots, 1 outlot and public right-of-way for single family detached homes. Property is located on the western boundary of the city of Chanhassen with Victoria and just between Mill Creek and Kings Road. South of the Cimarron development and when that project came in, at that time we did a, ghost platted this property to see how the potential subdivision would work and this follows that closely so it was just an extension of the roads down and the utilities that were established in Kings Road are extended down as part of the project. Like I said, the project includes 8 single family lots and 1 outlot. There is a stormwater pond that was built as part of the Cimarron development. There is some expansion that will be done as part of this development to meet stormwater purposes. They will be platting the Mill Creek Lane and Kings Road right-of-way as part of the subdivision. I should note that before tonight ’s meeting I did hand out 3 sheets to you. The first one, I changed the word subdivision to preliminary plat on pages 1 and 9 of the report as part of the recommendation. Then on page 2 of the Findings of Fact I changed the word subdivision to preliminary plat also so. However when this does go to City Council they are, will be requesting and preliminary and final plat approval because they have all the drawings are pretty well clean. As part of the street plan for this development it will be a public street meeting all the requirements of the city ordinance. It ’s about, steepest point in this is 4.6% slope and our city code would allow up to 7% slope on a public street. On the northwest corner of Lot 4, Block 3 we are requesting that they provide an easement. Access easement for the property in Victoria. As you can see on this drawing there ’s a driveway that comes out there. There is another property just to the north that access but that ’s into the public street so we won ’t need any private easements put in place. Utilities will be extended. The sewer will be extended to the west. It comes down Kings Road and so gravity will take it that way and as part of this they also will be looping the water system from Mill Creek Lane to Kings Road. Stormwater plan, they will be expanding the stormwater pond and then putting in any street improvements for conveying the storm water to that pond. The grading plan, they are mass grading the site in preparation for the development of the individual lots. As part of that they will be removing significant amount of trees. Erosion control plan is in place, or is designed. As part of their approval they need to come up with a SWPPP plan which is Surface Water Pollution Prevention. As part of the landscaping plan they did show that they ’re removing most of the trees on this site as part of the subdivision process because of the location of the road and the house pads. It ’s very, almost impossible to preserve anything and so they ’re just going forward and doing the complete replacement there. However we should point out to the north that land will remain natural. It ’s a wetland complex and so all that area will remain in place. Staff is recommending approval of the preliminary plat subject to conditions of the staff report and adoption of the Findings of Fact and Recommendation. With that I ’d be happy to answer any questions. Aller: Park is covered by the Roundhouse Park? Generous: Yes. They ’ll be paying fees in lieu of land dedication. Chanhassen Planning Commission – August 20, 2013 5 Yusuf: With the tree removal and replacement, do you feel comfortable with the erosion prevention plan? Fauske: Typically the developers and the developer ’s engineers are willing to work with staff. It ’s just a matter of insuring that it ’s compliant with the State regulations so we ’re at a comfort level that we believe that they will come into compliance. Yusuf: Okay. Hokkanen: And is it 7 lots or 8 lots? Of buildable and one outlot. Generous: It ’s 8 lots. Lot 2, Block, Lot 1, Block 2 is on the west side of Mill. It was actually platted as an outlot with the Cimarron development because they couldn ’t get the street down to service that property. It ’s just to the north of that stormwater pond in the southeast corner of the plat. Hokkanen: Okay. Aanenson: 4 on the bottom, 3 above the road and then the one on the. Hokkanen: I just read somewhere in here it said 7 so. Generous: Yeah that was their application said that. Hokkanen: Yeah, okay. I thought. Aanenson: Good catch. Hokkanen: Just double checking. Aller: Any other questions at this point? None. Okay. Would the applicant like to step forward and make any presentation he wishes to do at this time? Steve Kroiss: Yes, my name is Steve Kroiss. Representative for STS Property. Aller: Welcome sir. Steve Kroiss: Excited to be back in front of you with another project in Chanhassen. I don ’t really have anything else to add but I have my engineer here, Dan Schmidt if you have any technical questions or anything else I can answer. Aller: I guess overall you had an opportunity to read the report. You ’re working with staff. You know that there ’s approximately 56 plus or minus conditions here. Are there any that you ’re concerned about being able to meet? Steve Kroiss: Oh nothing that we ’re concerned about being able to meet. We are going to work with staff, because we have talked with the neighbor , the Clymer ’s which would be just to the north on Mill Creek about, we ’re going to be grading in to their yard and about saving some of those trees and spading them and hopefully come up with possibly a new landscape plan that they ’ll be happy with. I mean we can either replace the trees as we have but there ’s some nice trees there and we ’d like to save them and they ’d like to save them. Chanhassen Planning Commission – August 20, 2013 6 Aller: Sure. Steve Kroiss: Other than that I don ’t think there was any of the conditions that we had any issue with. Aller: Great. Can you tell us a little bit about the properties that you ’re going to be building or are you actually doing the construction? Steve Kroiss: We are also a builder. We develop properties and we build on them. We currently have a project off of Galpin Road called Wynsong which we had approved earlier this year. Housing in this project will be a little less expensive. Probably my guess is in that $700,000 to $900,000 range. At this point we ’re excited to look for some new lots because we ’re out of lots in Chanhassen so we ’re going to try to get this done this fall and get a house up for next spring. Aller: Wonderful. Any other questions from any commissioner? Thank you sir. Steve Kroiss: Thank you. Aller: With that I ’ll open the public hearing. Anyone wishing to speak either for or against the proposal before us today? Good evening sir. Rick Berland: I ’m not for or against. Hi, my name is Rick Berland. I ’m a neighbor and I ’m just curious, I don ’t understand from any of these maps, I can ’t see them that well, exactly where this is. I ’m not for it or against it. I just, we came just because we wanted to, is it west of the parkway? Generous: Yes. Rick Berland: How far west? How many blocks? Generous: It ’s at the end of Kings Road, if you know where Kings Road is. Rick Berland: At the end of it, yeah I know where Kings Road is. Generous: Yeah, and then you go down and it turns to the south and then it goes. Rick Berland: I can show you on the way home. Mrs. Berland: We just thought it was on the parkway. Aanenson: No, it ’s behind. Rick Berland: Because there ’s a sign, a property for sale. We were just curious that ’s all. Aller: Well welcome. Thanks for coming. Any other individuals wishing to speak either for or against or just wanting to visit. Seeing no one come forward, close the public hearing. Any questions, comments from any of the commissioners? Think it ’s pretty straight forward. Looks like a good project. Hokkanen: Nice project. Weick: I would echo the question that was put forth though on the erosion that ’s all. That would be my only, it seemed like they were taking out a lot of trees and then putting them all in one place and so I trust that obviously erosion concerns will be addressed. That would be my only concern. Chanhassen Planning Commission – August 20, 2013 7 Aller: Yeah, and this is a preliminary plat review so this is going to go to the City Council, in fact they ’ll probably be looking for the final at that time so there ’ll have better drawings and a better understanding of what they ’re going to have at that time. Aanenson: I was just going to point out for some of the new planning commissioners too , engineering always has a pre-construction meeting too and so we also have someone that is from the soil district too also that ’s at that meeting to go over where the erosion control would go so that ’s, point well taken yeah. I mean you ’ve got a beautiful wetland behind you that will always be preserved. It ’s fantastic views so that ’s something that engineering will make sure during the pre-con and before they can proceed they make sure that that ’s all in place before they grade so, that ’s a good question though just so everybody knows, that ’s one of the things that we do. Aller: Yeah, I would think that part of the value of these properties is that view and the wetlands so you want to maintain it. Any other comments? Yusuf: None right now. Aller: I ’ll entertain a motion . Yusuf: I ’ll make a motion. Aller: Okay. Yusuf: I propose that the Chanhassen Planning Commission recommends approval of the Lake St. Joe ’s Cove preliminary plat subject to the conditions of this report and adoption of the Findings of Fact and Recommendation. Aller: Have a motion. Do I have a second? Tennyson: Second. Aller: I have a motion and a second. Any further discussion? Comment? Yusuf moved, Tennyson seconded that the Chanhassen Planning Commission recommends the City Council approve the preliminary plat subject to the following conditions and adoption of the attached Findings of Fact and Recommendation: Building Official : 1. Provide a 1:200 “clean ” plat drawing. 2. Demolition permits are required for the removal of any existing structures. 3. Submit proposed street-name(s) to Building Official and Fire Marshal for approval. 4. Buildings may be required to be designed by an architect and/or engineer as determined by the Building Official. Chanhassen Planning Commission – August 20, 2013 8 5. A final grading plan and soils report must be submitted to the Inspections Division before permits can be issued. 6. Retaining walls over four feet high require a permit and must be designed by a professional engineer. 7. Each lot must be provided with separate sewer and water services. 8. The applicant and/or their agent shall meet with the Inspections Division as early as possible to discuss plan review and permit procedures. Engineering : 9.Access to the properties in Victoria must be maintained. 10.The plat delineates the 10-foot easement at the front and back of the lots, and a 5-foot easement at the sides of the lots, but the plat must call them out as a “drainage and utility easement.” 11.Plat must dedicate driveway access easement on Lot 4, Block 3 for access to the property in Victoria. 12.The easement between Block 1, Lot 1 and Block 1, Lot 2 must provide enough room to excavate the pipe for maintenance at a 1:1.5 slope. 13.The easement at the northeast corner of Block 3, Lot 1 must provide enough room to excavate the pipe for maintenance at a 1:1.5 slope. 14.The plat document must be amended to include Outlot B, which is shown in the plans. 15.The survey of the existing property shows contour lines in the Cimmaron development north of Lake St. Joe ’s Cove, but it must also show all existing buildings and driveways 100 feet beyond the property boundary. 16.The grading plans must show the benchmark elevation used for the survey. 17.In the relatively flat areas, such as the swale that directs water to Catch Basin 6, the grading plan must show spot elevations and flow arrows to indicate the direction of the water. 18.The 15-inch storm sewer pipe from CBMH1 to the existing structure shall be constructed with a minimum 0.70 % slope. 19.The existing storm sewer manhole on Outlot A, Cimmaron Addition must be replaced to include a 3-foot sump. 20.The property owner at 7040 Mill Creek Lane must agree to any work being done on his or her land. The proposed grading on this property must also be included in the grading plan. Chanhassen Planning Commission – August 20, 2013 9 21.The slopes must be less than 3:1. The developer ’s engineer must revise the grading on Outlot A and Block 3 to meet this standard. 22.The contours show water flowing to the northeast corner of Block 1, Lot 1. The developer ’s engineer must revise the grading or mark the elevation at the building corner to direct water flow away from the structure. 23.The driveway grades on Block 1, Lot 2 and Block 3, Lot 3 must be revised so that the grade does not exceed 10% at any point on the driveway. 24.An escrow (110% of the estimated erosion control for this development) is required before site grading begins. 25.The following materials are prohibited for retaining wall construction: smooth face, poured- in-place concrete (stamped or patterned concrete is allowed), masonry, railroad ties or timber. 26.Walls taller than 6 feet shall not be constructed with boulder rock. 27.The grading behind the retaining wall must be modified so that water will not drain down the face of the wall. 28.A Homeowners Association shall be created to take ownership of the retaining wall. 29.The plans must annotate the width of the roadway, sidewalks, and the right-of-way. 30.The plans must show the station where the new construction ties in to the existing road as well as the limits of construction. 31.The plans must include erosion control measures to the limits of construction. 32.The developer ’s engineer must revise the grades of the driveway at Block 1, Lot 2 and Block 3, Lot 3 to be between 0.5 and 10.0% at any point on the driveway. 33.The driveway on Block 3, Lot 4 must be moved out of the 10-foot side yard setback. 34.In the submitted plans, the pipe length in the profile view does not match the length of pipe in the plan view. This must be revised so the plans are consistent. 35.The watermain will connect the stubs at Kings Road and Mill Creek Lane to create a loop. 36.At the time of the final plat, the assessment for Minnewashta Parkway improvements plus the additional accrued interest must be paid or reassessed. 37.Water and sewer hookups are due at the time of final plat. The hookup fees will be assessed at the rate in effect at that time. Fire Marshal : Chanhassen Planning Commission – August 20, 2013 10 38.Proposed fire hydrant(s) location is acceptable. 39.No burning permits will be issued for tree/brush removal. They must be chipped or hauled away. 40.Prior to new home combustible construction fire hydrants must be made serviceable. 41.Prior to new home construction fire apparatus access roads capable of supporting the weight of fire apparatus shall be made serviceable. 42.A three-foot clear space must be maintained around fire hydrant(s). Natural Resource Coordinator : 43.The trees should be field located as to allow for a 20-foot wide access to the pond. The applicant shall work with staff to delineate a clear zone to the pond. 44.Tree protection fencing shall be installed at the edge of grading limits near preserved areas of trees. Parks and Recreation : 45.In lieu of parkland dedication and/or trail construction, full park dedication fees shall be collected at the rate in force at the time of final plat approval. A t today ’s rate, these fees would total $46,400 (8 lots x $5,800 per lot). Water Resources Coordinator : 46.Wetland must be shown at the 948 foot contour and the 25-foot buffer and 30-foot setback must be shown accordingly. 47.All wetland and buffer areas not within an outlot must be contained within a drainage and utility easement. 48.Wetland buffer signage must be shown on the plan and installed concurrently with the erosion prevention and sediment control practices. 49.The applicant must apply for and receive a General Permit to Discharge Stormwater Associated with Construction Activity Under the National Pollution Discharge Elimination Sy s tem/State Disposal System 50.The applicant must provide a standalone Storm Water Pollution Prevention Plan (SWPPP) containing the required elements as detailed in the above permit to the city prior to any earth- disturbing activities. Chanhassen Planning Commission – August 20, 2013 11 51.A dewatering plan must be provided to the city and at least 48-hours notice given prior to drawing down the existing pond for the purpose of installing the infiltration bench. This dewatering plan shall be incorporated into the SWPPP. 52.The details must be changed to reflect the most up-to-date city standard details. 53.The invert elevation at the downstream end of the storm sewer pipe from CBMH 1 to the existing manhole shall be lowered to an elevation that allows for a greater slope than the immediately upstream pipe run. 54.The applicant ’s engineer shall move the filtration bench to the west side of the pond outlet for improved maintenance access. If this is not practicable from an engineering perspective, supporting documentation must be provided to and agreed upon by the city. 55.A twenty (20) foot wide maintenance access which allows cross slope meandering shall be shown on the plan and provided for during construction. 56.SWMP Fees totaling $15,646.50 shall be provided to the City with final plat. All voted in favor and the motion carried unanimously with a vote of 7 to 0. APPROVAL OF MINUTES: Commissioner Undestad noted the verbatim and summary Minutes of the Planning Commission meeting dated July 16, 2013 as presented. CITY COUNCIL ACTION UPDATE. Aanenson: I was going to mention that I did sign everybody on the Planning Commission up for the Planning Commission Journal so if you have problems getting it to your website let me know or Kim and we ’ll get you on there but it ’s a great read. Apologize it took me so long to get that going but I think this is really good for planning commissioners, some good articles in there so hopefully you ’ll take the opportunity to read that. I ’ll go right into City Council update if that ’s alright. Aller: Yep. Aanenson: So on the 22 nd they approved the Preserve 5 th Addition for final plat and the development contract. The Preserve 5 th was approved and then was sold to a different developer so now there ’s different builders in that development there. That coincided with, we need to be attached with the Jeurissen plat to go forward, the Preserve also needed to be given final plat approval so they ’re pretty close to beginning grading out there now so the council did approve the Jeurissen and Camden Ridge is also coming back in too so they ’ll get their grading going and they ’re hoping to get some utilities and hopefully if they can see it through November, get some roads up in there so that project ’s underway. And then on the 12 th they approved the summary ordinance for the Met Council did approve the land use amendment for the apartments so that project is, should be coming forward for a site plan agreement. Everything ’s put in place for that. Once that ’s close to be executed we ’ll let everybody know. I know the neighbors are curious about that too so we ’ve committed to let them know. We ’ll also let you know too when that gets signed. They did approve the variance for the Carver Beach Road. The neighbors did appeal tha t one and unfortunately on that circumstance, as we alluded to before, they had a reasonable right and the Planning Commission and the council also felt that was reasonable size so then the Bluff Creek Cottages was also approved and that was the second iteration we ’ve seen of the senior living project so they would like to get going on that too. So that ’s just the site plan agreement on that so they ’ll Chanhassen Planning Commission – August 20, 2013 12 be working through that so that one may take place yet this fall too. And then they did approve the Preserve at Rice Lake. That one has a little bit more of, that one needs a land use amendment so that has to go up to the Met Council so the timeline on that might be a little bit longer but the developer wants to get going on that one too so you will be seeing some more projects coming in yet this year. I ’ll segue to a future agenda items. FUTURE PLANNING COMMISSION AGENDA ITEMS. Aanenson: So then on your September 3 rd there ’ll be one and that ’s a townhouse project and that is in front of the Southwest Transit station there at 101 and Lyman and that will be for 36 townhouse units. And then this Friday will be the deadline for something coming in on the 17 th . There ’s a couple projects that are out there. We have a couple of, one office/industrial that may come in and do two potential commercials. Two potential three commercials so we ’re just trying to see how they ’re kind of doing some pre-leasing. Doing some things but we may see those yet this fall where they can kind of get their entitlements this fall and then start their construction after the first of the year so you ’ll be seeing those. And we are set for our tour. September 11 th we ’ll be finishing up kind of what that tour ’s going to be and we ’ll get you out that little bit more details on that so again that ’s with the Environmental Commission and the Park and Recreation Commission too so. Weick: Kate, what time would this be? Aanenson: We try to start a little early because it gets dark so, if that works out for everybody we ’re going to try, I think we start usually by, try to get out at least by 6:00 and then we ’ll stop somewhere and grab a bite too and talk so I think, if that works out for everybody. I ’ll make sure I get that out to you in plenty in time so you can adjust your calendars for that so. But again this Friday ’s the deadline. We may or may not have something on the 17 th so we ’ll let you know on that too so people can you know free up their calendar if we don ’t have a meeting. Since we ’re having one kind of on the 11 th . There are two inbetween so. Aller: Great. I just want to say Lisa as a star performer on. Aanenson: Yes, you did a wonderful job. She was a little nervous but you did a great job. Yeah. Promoting the city, thank you. Hokkanen: It was fun. Aanenson: Yes. Aller: Alright. Anything else? Entertain a motion to adjourn. Withrow moved, Weick seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Planning Commission meeting was adjourned at 7:25 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim