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CC Packet 2011 04 11A G E NDA C H AN H A SSE N C I T Y C O UNC I L M O NDAY , A P R I L 11, 2011 C H AN H A SSE N M UN I C I P A L B U I L D I N G , 7700 M AR K ET BO U LE VARD 5 :30 P .M . - C I T Y C O UNC I L W O R K SESS I O N , F O UN T A I N C O N F E R E NC E R OO M N o t e: I f t h e Cit y C o un c il do e s n o t c o m p l e t e t h e w ork s e ss i o n it e m s i n t h e ti m e a ll o tt e d, t h e r e m a i n i n g it e m s will b e c o n s i d e r e d a f t e r t h e r e g u l ar ag e n da. A . 5 :30 p.m . – J o i n t M ee ti n g w it h t h e S e n i o r C o mmi ss i on. B . 6 :00 p.m . – J o i n t M ee ti n g w it h t h e P ar k & R ecrea ti on C o mmi ss i on. C . D i s c uss A dd iti on a l A ppo i n tm e n t t o t h e Env i r on m e n t a l C o mmi ss i on. D . I te m D e l eted (D i s c uss i on o f R e d i s t r i c ti n g P r o ce ss ). 7 :00 P .M . – R E G U L AR M EET I N G , C I T Y C O UNC I L C H A M BE R S CA LL TO O RD E R (P l e d g e o f A ll e g i a n ce) P U BL I C ANN O UNC E M E N TS E. P re s e n t a ti on o f Aw ar ds f o r O u t g o i n g P ar k & R ecrea ti on C o mmi ss i on er s : - C er ti f i ca t e o f A pp rec i a ti on, S c o tt W e nd t - M a p l e L eaf Aw ar d, G l e nn S t o l ar C O N SE N T A G E NDA A ll it e m s li s t e d und er t h e C ons e n t A g e nd a are c ons i d ere d t o b e r ou ti n e b y t h e c it y c oun c il a nd w ill b e c ons i d ere d a s on e m o ti on. Th ere w ill b e no s e p ara t e d i s c uss i on o f t h e s e it e m s. I f d i s c uss i on i s d e s i re d, t h a t it e m w ill b e re m ov e d fr o m t h e C ons e n t A g e nd a a nd c ons i d ere d s e p ara t e l y . Cit y c oun c il ac ti on i s b a s e d on t h e s t aff rec o mm e nd a ti on f o r eac h it e m . R efer t o t h e c oun c il p ac k e t f o r eac h s t aff re po r t . 1. a . A pp r ov a l o f M i nu t e s : - Cit y C oun c il W o r k S e ss i on M i nu t e s d a t e d M arc h 28, 2011. - Cit y C oun c il S u mm ar y M i nu t e s d a t e d M arc h 28, 2011 - Cit y C oun c il V er b a tim M i nu t e s d a t e d M arc h 28, 2011 b. A cce p t D on a ti on fr o m K l e i n B a nk f o r L i fe l on g L ear n i n g P r o g ra m a t t h e S e n i o r C e n t er . c . A pp r ov e R e li nqu i sh i n g Ri g h t s t o J us ti ce A ss i s t a n ce Gr a n t (J AG) F unds. V I S I TO R P R ESE N T A T I O NS 2. P re s e n t a ti on o f $2,000 D on a ti on f o r S u mm er C on cer t S er i e s, K l e i n B a nk, Gr e gg L ov e ll (v er b a l ). 2 P U BL I C HE AR I N GS 3. T H 5 I m p r ov e m e n t P r o j ec t Mun i c i p a l C ons e n t; M ill & O v er l a y a nd S afe t y I m p r ov e m e n t s fr o m T H 41 W e s t t o CR 11 i n V i c t o r i a . UN F I N I S HE D B U S I N ESS 3.5 U pd a t e on t h e C h a nh a ss e n H ill s W a t er m a i n B rea k a nd S e w er B ac kup Ev e n t . N E W B U S I N ESS 4. C ons i d er C on ce p t P l a ns a nd P ar k N a m e s ; P i on eer P a ss a nd Ril e y Ri d g e N e i g hbo r hood P ar ks. 5. A ppo i n tm e n t t o Env i r on m e n t a l C o mmi ss i on. C O UNC I L P R ESE N T A T I O NS AD M I N I ST RA T I V E P R ESE N T A T I O NS C O RR ES P O ND E NC E D I S CU SS I ON AD J O URN M E NT A c op y o f t h e s t aff re po r t a nd suppo r ti n g do c u m e n t a ti on b e i n g s e n t t o t h e c it y c oun c il w ill b e a v a il a b l e af t er 2 :00 p.m . on Thu r sd a y . P l ea s e c on t ac t c it y h a ll a t 952 -227 -1100 t o v er i f y t h a t y ou r it e m h a s no t b ee n d e l e t e d fr o m t h e a g e nd a a n y tim e af t er 2 :00 p.m . on Thu r sd a y . GU I D E L I N E S F O R VI S I T O R P RE S E N T A T I ONS W elc o m e t o t h e Ch a nh a ss e n C it y C o un cil M eeti ng . I n t h e i n te r e s t o f op e n c o mm un icati o n s , t h e Ch a nh a ss e n C it y C o un cil w i s h e s t o pro v i d e a n oppor t un it y f or t h e p u b lic t o a ddr e ss t h e C it y C o un cil . T h at oppor t un it y i s pro v i d e d at e v e r y r e gu la r C it y C o un cil m eeti ng d u r i ng V i s it o r P r e s ent a ti o n s . 1. A n y o n e i n d icati ng a d e s i r e t o s p ea k d u r i ng Vi s it or P r e s e n tati o n s w ill b e ac kn o w le d g e d b y t h e M a y or . W h e n calle d u po n t o s p ea k , s tate y o u r n a m e , a ddr e ss , a n d t op ic . A ll r e m a r k s s h all b e a ddr e ss e d t o t h e C it y C o un cil a s a w h o le , n o t t o a n y s p eci f ic m e m b e r(s ) or t o a n y p e r s o n w h o i s n o t a m e m b e r o f t h e C it y C o un cil . 2. I f t h e r e a r e a nu m b e r o f i n d i v i d u al s pr e s e n t t o s p ea k o n t h e s a m e t op ic , p lea s e d e s i gn ate a s po k e s p e r s o n t h at ca n s u mm a r ize t h e i ss u e . 3. L i m it y o u r c o mm e n t s t o f i v e m i nu te s . A dd iti o n al ti m e m a y b e g r a n te d at t h e d i s c r eti o n o f t h e M a y or . I f y o u h a v e w r itte n c o mm e n t s , pro v i d e a c op y t o t h e C o un cil . 4. D u r i ng Vi s it or P r e s e n tati o n s , t h e C o un cil a n d s ta ff li s te n t o c o mm e n t s a n d w ill n o t e ng a g e i n d i s c u ss i o n . C o un cil m e m b e r s or t h e C it y M a n a g e r m a y a s k q u e s ti o n s o f y o u i n ord e r t o g ai n a t h oro ugh un d e r s ta n d i ng o f y o u r c o n ce r n , s ugg e s ti o n or r e q u e s t . 5. P lea s e b e a w a r e t h at d i s r e s p ect fu l c o mm e n t s or c o mm e n t s o f a p e r s o n al n at u r e , d i r ecte d at a n i n d i v i d u al eit h e r b y n a m e or i nf e r e n ce , w ill n o t b e all o w e d . P e r s o nn el c o n ce r n s s h o u l d b e d i r ecte d t o t h e C it y M a n a g e r. M e m b e r s o f t h e Cit y C o un ci l a nd s o m e s ta ff m e m b e r s m a y g at h e r at Ho u l ihan ’s R e s tau r a nt & Ba r , 530 P o nd Pr o m e n a d e i n C h a nh a ss e n i mm e di at el y a f t e r th e m ee tin g f o r a pu r el y s o cia l e v e nt . A ll m e m b e r s o f t h e pub l ic a r e w el c o m e . 3 0 CITY OF CAANBASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Sharmeen Al Jaff Senior Planner DATE April 11 2011 be SUBJ Discussion Topics for Joint City Council Senior Commission Meeting The following are the Senior Commission s Accomplishments Goals and Objectives for 2011 1 A CarFit pilot project took place in Chanhassen on September 15 2010 This event was a success and has been scheduled again for May 18 2011 CarFit is an educational program that offers older adults the opportunity to check how well their personal vehicles fit them The Senior Commission worked in partnership with the Chanhassen Crime Prevention Specialist Carver County Office of Aging and Carver County Sherriff s Department This program has been expanded county wide and four additional cities will be holding this event 2 Educate future generations on issues related to seniors 3 Educate seniors on the basics of the Health Care Bill 4 Mentor future generations through the STRIVE program 5 Install a minimum of three Senior Parking signs at Public Buildings 6 Transit is an ongoing goal for the commission The BEACON Council is currently working with Scott and Carver Counties to assess transit needs and identify gaps especially for the elderly and persons with disabilities The counties are well served by transit links to the Twin Cities area for the commuter population but lack mobility options between the two counties g plan sj sc goals senior goals april 11 2011 doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 4 4 The Park and Recreation Commission is looking forward to meeting with the 8 CITY OF MEMORANDUM 2011 Discussion Points CHMNSEN TO Todd Gerhardt City Manager 7700 Market Boulevard PO Box Boulevard FROM Todd Hoffman Park and Recreation Director Chanhassen MN 55317 Highway 41 Pedestrian Underpass Trail Grant Match 400 000 Phone 952 227 1140 Pioneer Pass Park Acquisition 290 000 DATE April 5 2011 Administration Administration Phone 9 SUBJ Spring Meeting between the City Council and Park and Fax 952 227 1110 Fax 952 227 1110 Recreation Commission 2011 Discussion Points Building Inspections Phone 952 227 1180 The Park and Recreation Commission is looking forward to meeting with the Fax 952 227 1190 Mayor and City Council to discuss ongoing and future projects and events Engineering 2011 Discussion Points Phone 952 227 1160 Fax 952 227 1170 Fax 952 227 1404 1 2011 Park and Trail Acquisition and Development CIP Finance Highway 41 Pedestrian Underpass Trail Grant Match 400 000 Phone 952 227 1140 Pioneer Pass Park Acquisition 290 000 Fax 952 227 1110 Highway 41 Trail Extension Stairway 250 000 Park Recreation TH 101 Pleasant View Road Intersection Trail 95 000 Phone 952 227 1120 Trees 25 000 Fax 952 227 1110 Picnic Tables Park Benches 10 000 Recreation Center 2 2012 Park and Trail Acquisition and Development CIP 2310 Coulter Boulevard Phone 952 227 1400 TH5 Pedestrian Improvements Minnewashta Parkway 80 000 Fax 952 227 1404 Bandimere Park Tree Replacement 30 000 Trees 25 000 Planning Natural Resources Herman Field Park 1 2 Court Basketball Court 10 000 Phone 952 227 1130 Picnic Tables Park Benches 10 000 Fax 952 227 1110 3 Pioneer Pass Park Public Works 7901 Park Place 4 Riley Ridge Park Phone 952 227 1300 Fax 952 227 1310 5 Feedback on removing Disc Golf from CIP Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us gApark th commission 201 l joint meeting talking points doc Chanhassen is a Community for Life Providing forToday and Planning for Tomorrow 5 0 C CITY OF MEMORANDUM CHMNSEN TO Mayor City Council 7700 Market Boulevard PO Box 147 FROM Todd Gerhardt City Manager Chanhassen MN 55317 Administration DATE April 11 2011 ok e Phone 952 227 1100 Fax 952 227 1110 SUBJ Discuss Additional Appointment to the Environmental Commission Building Inspections Phone 952 227 1180 Fax 952 227 1190 At the last meeting the city council made appointments to commissions There Engineering was confusion about whether there were two or three openings on the Phone 952 227 1160 Fax 952 227 1170 Environmental Commission and therefore the council made two appointments Staff has since clarified that an additional vacancy occurred due to the Finance resignation of Rose Kircher Her term of office expires on March 31 2013 Phone 952 227 1140 Fax 952 227 1110 The council has the following pool of applicants to choose from Park Recreation Phone 952 227 1120 Fax 952 227 1110 J R Relick 425 Chan View 303 Incumbent on Environmental Commission since April 2008 Sought an appointment to the Planning Recreation Center Commission listing Environmental Commission as an alternate choice 2310 Coulter Boulevard Phone 952 227 1400 Jenna Marie Rodenz 681 Bighorn Drive Alternate Choice Fax 952 227 1404 Noel Stiller 730 Canterbury Circle Alternate Choice Planning Glenn Kaufmann 6870 Redwing Lane Alternate Choice Natural Resources Phone 952 227 1130 The city council will make the appointment later this evening on the regular Fax 952 227 1110 agenda Public Works 7901 Park Place ATTACHMENTS Phone 952 227 1300 Fax 952 227 1310 1 Applications Senior Center Phone 952 227 1125 Fax 952 2271110 Web Site www ci chanhassen mn us g admin tg env com appointment doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 6 APPLICATION FOR CHANHASSEN CITY COMMISSION Date A Q 20 J 1 COMMISSION DESIRED V1ggn 1 V A YLiW k6n ALTERNATE 6 vt AS City of Chanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 55317 Name 4 R R ed i K Address L1 Z5 Cl g v 0 L Q i 30 Home Phone Work Phone Email w i Q r2 it K nxt Cell Phone Ca Iz q 73 36 4s No of Years in Chanhassen Highest Level of Education Attained Plus Degrees if any A ra ynic X y oc V rot owlr c w4 Employment History State position employer and brief description of duties J Reasons for Seeking this Position Specific Qualifications for the Position 0 ex VL N FEB 1 0 2011 I P y ITll OF CHANHASSEN SIGNATURE Activities and Affiliations Include elective offices honors and recognitions received if any 06CL d 6f A ee6l cw S Cis cu ter Of C40fa al st yrlit le S v O h L VIP C Li v fi d e C QJ V t fin CYt Ia L CDMm lss o In RECEIVED 7 z w A ICATION FOR CHANHASSEN CITY COMMISSION Date o W N I eq C UMISSION DESIRED vkz ec Yew j pyll LTA A E n M rA i S i C o U w City of Chanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 55317 Agne j M0 Y i v z Address q y 0 Y Home Phon 95 4 l I Work Phone Cell Phone Email J MiM 61 C1Cf S YYl t M V1 t L No of Years in Chanhassen 1 t Z r Highest Level of Education Attained Plus Degrees if any F Auca GYM Employment History State position employer and brief description of duties 6iAam An exe CnAii6tic Scliool Chask 2 003 09 7c cxCjxt 6 Jo CoOt 1 6 t Chi Y r eex Activities and Affiliations Include elective offices honors and recognitions received if any YdfY Y i i r Tordo n Fi rS P r i nCe s 000 U f d rni Sf r y i C Aw S Dili a n lls i v e Ar s A W Ak acsn 0 3 lip ilrA I f t 1 Specific Qualifications for the Position 1 t 1 M n 266 7 O Gi 1 I S GL Lvr r IOjJUi d So X PVC 0 SIGNATURE Gt fwa K u i n fer e ih fih 4 m Mom I s 8 Sfak SO 7 71 ta r Awl As 1 e also xA 0 ki c S W W h A5 ea Hit Chaka55ej 9 APPLICATION FOR CHANHASSEN CITY COMMISSION Date r COMMISSION DESIRED P 417 Yl ALTERNATE PA 4 f K v v City of Chanhassen 770 Market Boulevard P O Box 147 Chanhassen MN 55317 Name Address 7 3 0 Gh CAM kat Sw Y s J C C 6 J Home Phone 7 1 Work Phone 7 dry 7 Cell Phone 7 C Email Fhe 4A VIP 4 e e e a 60 YA No of Years in Chanhassen Highest Level of Education Attained Plus Degrees if any f 6 0 f t Employment History State position employer and brief description of duties 5 A 4 4oic and Affiliations Include elective offices honors and recognitions received if any Reasons for Seeking this Position t OF C HANHASS EN Specific Qualifications for a Position Pc Vt eml I i 1 e S AL V 6 SIGNA 10 Noel Stiller 730 Canterbury Circle Chanhassen MN 55317 Employment History River City Mortgage 1997 Current Senior Mortgage Consultant Origination of residential home mortgages Farmers Insurance Group Noel Stiller Agency 2008 Current Owner Agent Sale of insurance and financial products Strong Liquor 2007 Current Owner Retail Sales Currently in negotiation with Kraus Anderson to open a new retail location at the Crossroads development in Chanhassen Also in the mid 90 s I worked for U S Senator Paul Wellstone in various capacities as well as for the Minnesota House of Representatives also in various capacities Reasons for Seeking this Position I first moved to Chanhassen in 1977 and over the years have lived in other communities most recently Waconia When my wife and I decided to move out of Waconia I knew where I wanted to be Chanhassen If negotiations continue to move forward I will be opening a new business in Chanhassen in the near future I am seeking a commission to help better the community to which I have now committed I am very much interested in contributing to the growth and future success of Chanhassen 11 APPLICATION FOR CH 4NIJ 4SSEIN CITY COMMISSMY Date 23 NOV 201 COMMISSION DESIRED P I an n i n g ALTERNAMPark Rec or Environ City of Chanhassen 7 Markel Boulevard P O Bav 147 Chanhassen MY 55317 Glenn Kaufmann Address 6870 Redwing LN ffonjePhotre NONE Ifork Phone 952 956 5122 CeIlPhone 763 568 6867 Ei glen ny98P hotmai Lcom No of Years in Chanhassen 51 Highest Level of Education Attained Plus Degrees f a ny Aeronautical Science Mgmt Empliqvient History State positionempleyer an d b Current Quality Assurance Rep Defense Contract Management Agency 2007 09 Dir UnitedHealth Care 1987 2007 Multiple Leadership Roles US Air Force retired Activities and Affiliations Include elective offices honors and recognitions received if any Past President Logistics Officer Association Reasonsfor Seeking thiv Position I want to be more civically involved and worki ng to improve Chanhassen is the best way that I can accomplish that Specific Qualificationsfor the PoAddw Multiple Command positions in the Air Force that entailed planning and decision making around city Air Force base site surveys and plans environmental mitigation activities and recreational facility development and planning Twelve of my twenty years in the USAF were spent in authority positions making tough decisions that affected many people including budget planning and execution SIGNATURE 12 ate MAPLE LEAF AWARD PRESENTED ON APRIL 11 2011 O Glenn Stolar served as a Park and Recreation Commission member from 2002 to 2011 and served as the Chair from 2004 to 2008 Glenn is a special individual who gave freely of his time and talents in order to make Chanhassen a better place When volunteers were needed he always raised his hand During meetings Glenn made guests feel welcome and carefully listened to the viewpoints of citizens prior to forming recommendations Serving as Chair for five years Mr Stolar sought balanced testimony from all sides and ensured that every voice was represented and heard Difficult decisions were delivered with respect and understanding Glenn was the kind of commissioner that drove home from family vacations in order to attend scheduled meetings he attained a 92 attendance record over nine years Glenn volunteered many hours helping to install play equipment at neighborhood parks Community special events were a favorite for Glenn and he logged hundreds of volunteer hours helping with 4 th of July Celebrations Feb Fest Celebrations and Halloween Parties Glenn was a strong advocate for investing in parks and trails and sought to ensure that improvements served all citizens He was very supportive of new ideas and sought to give constructive feedback whenever asked The community of Chanhassen is a better place as a result of Glenn s passion for service and his enthusiasm to get things done gApark th commission stolar departure bio doc 13 CERTIFICATE OF APPRECIATION SCOTT WENDT PARK RECREATION COMMISSIONER Gy p Scott Wendt served as a member of the Park Recreation Commission from 2008 2011 Scott was a tremendous asset to the commission and served residents with enthusiasm and pride He provided insightful comments and recommendations during meetings and was always eager to hear from residents When Scott joined the commission he signed up his entire family They attend nearly all of the community events and programs sponsored by the City Living in the downtown area Scott and his family often walk or bicycle to 4 th of July events concerts in the park and Arbor Day events Scott made a special point to join in a community bike ride highlighting future bikeway needs for members of the Metropolitan Council s Transportation Advisory Board The community of Chanhassen is a better place as a result of Scott s desire to serve and make a difference 14 CHANHASSEN CITY COUNCIL WORK SESSION MARCH 28 2011 Mayor Furlong called the work session to order at 5 30 p m The City Council interviewed the following applicants for commission vacancies 5 30 p m Bev Gossard Senior Commission 6 00 p m Carol Buesgens Senior Commission 6 15 p m Katie Mahannah Environmental Commission Council members discussed the results of the interviews and how that relates to the commission recommendations They decided to go along with the Senior Commission s recommendation but asked staff to clarify the discrepancy regarding terms After further discussion it was decided to appoint Steve Scharfenberg Peter Aldritt and Brent Caron to the Park and Recreation Commission and Katie Mahannah and Matthew Myers to the Environmental Commission The work session was recessed at 7 00 p m It was reconvened at 9 35 p m Mayor Furlong thanked Karen Engelhardt and Rick Rice for their work on the Chamber of Commerce Breakfast with the Mayor presentation UPDATE ON TH 101 IMPROVEMENTS LYMAN BOULEVARD TO PIONEER TRAIL Paul Oehme introduced Jon Horn with Kimley Horn and Associates who reviewed the details of the TH 101 improvement project from Lyman Blvd to Pioneer Trail He outlined the members of the design team provided background information status on the work completed to date with a goal of construction in 2013 14 key design considerations project budget and financing Councilman McDonald asked about the possibility of acquiring a portion of the Neiderscheim property for reconstruction of the Bandimere entrance Kate Aanenson explained how property owners in this area need to work together to make the needed improvements Mayor Furlong asked Jon Horn to provide the council with citizen feedback from future neighborhood meetings Councilman McDonald asked about building an underpass when there are no residents on the other side to use it Todd Hoffman explained that the time to build the trail underpass is in conjunction with the street reconstruction project Kate Aanenson explained that better pedestrian access was a key concern brought up at the neighborhood meetings Jon Horn discussed the impact of the grade and elevation difference on site improvements at the TH 101 and Pioneer Trail intersection Paul Oehme reviewed some of the requests made by residents for improvements on their property in conjunction with this project Mayor Furlong commented that the 40 mph design speed will help cut through traffic on these roads Councilman McDonald asked about the sight lines for the Kiowa Trail intersection Jon Horn reviewed the public hearing schedule through July 2011 the grant funding with local matching dollars and the need to continue to look at funding sources and options 15 City Council Work Session March 28 2011 Mayor Furlong adjourned the work session meeting at 10 05 p m Prepared by Todd Gerhardt City Manager Prepared by Nann Opheim 2 16 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES MARCH 28 2011 Mayor Furlong called the meeting to order at 7 05 p m The meeting was opened with the Pledge to the Flag COUNCIL MEMBERS PRESENT Mayor Furlong Councilwoman Ernst Councilman Laufenburger Councilwoman Tjornhom and Councilman McDonald STAFF PRESENT Todd Gerhardt Kate Aanenson Paul Oehme Todd Hoffman and Roger Knutson PUBLIC ANNOUNCEMENTS None CONSENT AGENDA Councilman Laufenburger moved Councilman McDonald seconded to approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated March 14 2011 City Council Verbatim and Summary Minutes dated March 14 2011 Receive Commission Minutes Park and Recreation Commission Verbatim and Summary Minutes dated February 22 2011 th b Approval of Three Year Contract for July 4 Fireworks Pyrotechnics Display Inc Resolution 2011 17 c Approve Resolution Accepting Donation from KleinBank for Summer Consent Series Resolution 2011 18 d 2011 Street Improvement Project 11 01 Call Assessment Hearing f Approval of Arbor Day Poster Contest Winners g Approval of Liquor License Renewals h Approve Purchase Agreement Riley Ridge Park U S Home Corporation All voted in favor and the motion carried unanimously with a vote of 5 to 0 1e 2011 SEALCOATING PROJECT 11 04 AWARD CONTRACT 17 City Council Summary March 28 2011 Councilwoman Ernst asked staff to explain how much money the City has saved by collaborating with other communities in the sealcoating program Resolution 2011 19 Councilwoman Ernst moved Councilman Laufenburger seconded that the City Council awards the following contracts for the 2011 Sealcoat Project 1 Allied Blacktop Company for roadway sealcoating in the amount of 183 712 61 2 Twin City Striping for pavement striping in the amount of 6 705 50 3 Fahrner Asphalt Sealers LLC for pavement cracksealing in the amount of 40 000 00 4 Pearson Bros Inc for street sweeping in the amount of 13 200 00 All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS None LAW ENFORCEMENT FIRE DEPARTMENT UPDATE Sgt Peter Anderley reminded people that with the warmer weather people are getting out jogging bicycling skateboarding etc and to slow down in their neighborhoods He asked that people be careful on area lakes and provided an update on the flooding situation Councilwoman Tjornhom asked Sergeant Anderley to provide an update on rules governing solicitation in the city Mayor Furlong asked about winter parking rules after April 1 if there s a snow storm that needs plowing Chief Roger Smallback provided the monthly and year to date numbers on calls for service discussed the flooding and water emergency procedures and protocols Councilman Laufenburger asked for the final disposition on the gas leak at Chanhassen Elementary UPDATE ON CHANHASSEN HILLS SEWER BACKUP City Manager Gerhardt provided an update on the second review by Travelers Insurance Company denying all claims As a good will gesture staff recommended a 2 500 reimbursement to the homeowners affected by the rd February 23 event As a part of that offer the City would expect those individuals accepting the offer would sign a full waiver and release of all claims Mayor Furlong opened the meeting for public comment Amy Powell 8581 Chanhassen Hills Drive South showed pictures of the damage and restoration work done in her basement and discussed the differences between this event and the watermain break in 2010 which is the basis for the 2 500 payment She asked that these differences be considered in any kind of settlement offer Glen Gerads 1071 Barbara Court explained that he has been employed in the municipal water waste water field for over 30 years and is presently the Assistant Utilities Superintendent for the City of Bloomington He explained that regardless of liability this event is a failure of both the water system and the waste water system and asked that the City treat it as the unique event that it is and not compare it to other watermain and sewer line breaks He expressed concern with Travelers Insurance s comment about the water pipe freezing described services offered by the City of Bloomington in similar cases that the 2 500 amount is wholly inadequate and asked the City Council approve a reimbursement similar to Edina in which they offered up to 15 000 Veronica Scholz 1070 Lake Susan Drive expressed concerns about fairness a lack of due diligence and the hidden costs that the residents are all 2 18 City Council Summary March 28 2011 going to incur as part of this event A J Dordel 1030 Lake Susan Drive explained the extent of damage in his full sized fully furnished basement Mayor Furlong closed the public comment portion of the meeting Councilwoman Ernst asked about the extent of the review by Travelers insurance adjusters and city staff Councilman Laufenburger clarified his belief that the number of affected homes is 31 or 32 and not the 27 proposed by staff Councilman McDonald asked for clarification of where the money to pay claims would be found in the budget it s affect on rate increases and Travelers claim that the City was not negligent Councilwoman Tjornhom asked whether this incident was an anomaly or trend within the city Mayor Furlong asked staff to provide background information on the criteria used for the proposed 2 500 reimbursement After comments Councilwoman Ernst made a motion to table this item asking that more information be provided There was no second and the motion failed for lack of a second After comments and discussion by council members Councilwoman Ernst stated she would like to see what was submitted to the insurance company as a part of the claim and any data that shows watermain breaks in the same area After council comments and discussion Councilwoman Ernst and Councilman McDonald asked that staff provide the following information claims from individual homeowners to the City documentation submitted by the City to Travelers Insurance and documentation submitted by Travelers Insurance to the City Mayor Furlong suggested residents submit information on whether or not they had insurance and how much was covered before explaining that no action was needed on this item Glen Gerads submitted Minutes from the Edina City Council meeting dated February 11 2002 as Exhibit A and League of Minnesota Cities Risk Management Information regarding Optional No Fault Sewer Backup Coverage as Exhibit B The City Council took a short recess at this point in the meeting TH 101 PLEASANT VIEW ROAD INTERSECTION PROJECT 11 05 RECEIVE FEASIBILITY STUDY AUTHORIZE PREPARATION OF PLANS SPECIFICATIONS Councilman McDonald recused himself prior to Paul Oehme presenting the staff report on this item Councilwoman Tjornhom asked about a barrier or buffer between the trail and intersection turn lanes and municipal consent from Eden Prairie Councilman Laufenburger asked about comments from property owners who attended the neighborhood meeting clarification of the easement acquisition process and the costs associated with delaying the project until spring of 2012 Mayor Furlong asked for clarification of the State s grant approval criteria asked staff to check with the County regarding the safety improvements made at Powers Boulevard and Lake Lucy Road and asked the Park and Rec Director to explain the importance of making these trail connections Resolution 2011 20 Councilwoman Ernst moved Councilwoman Tjornhom seconded that the City Council approve the feasibility report and authorize the preparation of plans and specifications for TH 101 and Pleasant View Road Intersection and Trail 3 19 City Council Summary March 28 2011 Improvements Project 11 05 All voted in favor and the motion carried unanimously with a vote of 4 to 0 Councilman McDonald recused himself from this item APPOINTMENT TO PARK AND RECREATION COMMISSION ENVIRONMENTAL COMMISSION AND SENIOR COMMISSION Mayor Furlong moved Councilwoman Ernst seconded that the City Council appoint the following commission members Senior Commission Carol Buesgens Terry Grathen 3 year terms Tom Wilson 2 year term Environmental Commission Katie Mahannah Matthew Myers 3 year terms Park and Recreation Commission Steve Scharfenberg Peter Aldritt and Brent Carron 3 year terms All voted in favor and the motion carried unanimously with a vote of 5 to 0 COUNCIL PRESENTATIONS Councilman Laufenburger noted that in conjunction with the Chanhassen Dinner Theater s production of Jesus Christ Superstar they were seeking people who are enhancing life in the community as nominations for Community Superstars and an announcement that the Chanhassen Red Birds are starting their second season this year He th invited the public to attend the First Annual Red Bird Rally on Saturday April 9 at the Chanhassen Legion from 7 00 to 9 00 p m Mayor Furlong discussed the Chamber of Commerce Breakfast with the Mayor presentation and noted that Mr Gerhardt will be distributing a ballot for the Rotary Club s Distinguished Service Award ADMINISTRATIVE PRESENTATIONS Todd Gerhardt thanked Mayor Furlong for his great presentation at the Breakfast with the Mayor CORRESPONDENCE DISCUSSION Councilman Laufenburger asked about the letter from the Redistricting Committee and clarification of the role the Chanhassen City Council plays if any in the redistricting as a result of the census Mayor Furlong asked that the issue of redistricting be put on a work session in April for council discussion Councilman McDonald moved Councilwoman Ernst seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 9 25 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 4 20 Feb 11 2002 Edina City Council Special Meeting Minutes Page 1 of 4 MINUTES ji f OF THE SPECIAL MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL FEBRUARY 11 2002 6 00 P M ROLLCALL Answering rollcall were Members Housh Hovland and Mayor Pro Tern Kelly Member Masica entered the meeting at 6 05 p m Mayor Pro Tern Kelly stated the purpose of the special meeting was for the Council to consider the resolution offering up to 10 000 in reimbursement for structural damage and sanitization to the homeowners who experienced damage from the January 6 2002 watermain break that surcharged the sanitary sewer system Manager Hughes noted that as directed by Council staff had prepared and sent a resolution allowing up to 10 000 in reimbursement for structural and sanitization repairs for the homeowners affected by the watermain break Mr Hughes reported he had met with an indepencdent adjuster who was ready to start work just as soon as ire was given the go ahead Member Hovland asked if there was a need to address the type of adjustment standard used Member Housh said that he thought it was clear that homeowners coverage would be utilized first The City would then reimburse losses up to 10 000 including homeowners deductibles Member Hovland asked the other members of the Council if they felt that 10 000 was adequate in light of the amount of loss some homeowners suffered He added he felt it worrisome that some people had no coverage at all Member Hovland said if a natural disaster happened FEMA would be available to assist people However in this tragic unfortunate accident that was no fault of either the City or homeowners there was no place to go for help Mayor Pro Tern Kelly agreed but added that according to the City Attorney there was a fine line of what the city would be allowed to reimburse He added that he would be worried that homeowners would not pursue their own option insurance and litigation if necessary if the City offered a dollar for dollar reimbursement Mayor Pro Tem Kelly added it would be difficult to depart from the industry standard of 10 000 set by the League of Minnesota Cities Insurance Trust Member Masica stated she would like to know if the proposed 10 000 would cover the cost of structural repair and sanitization If not then she said she would consider increasing that amount Member Housh asked how many times this type of incident has happened Mr Hughes outlined the following occurrences 1987 after severe rains about 1000 homes were damaged 1994 70 S watermain be s rchaffec theanitry sewer 15 to 20 homes involve i gation s owe e ciy no e neg igen 1997 after severe rains caused surcharging of sanitary sewer approximately 75 100 homes were affected and none litigated Mr Hughes added that on an on going basis between three and five homes are affected annually Usually the cause is a service line plug but sometimes there is a plug in the main He noted that Mr Gulbronsori s incident was a plug in the main Member Housh said he was comfortable with the 10 000 reimbursement However he expressed concern with linkage of this occurrence with any future incidents Member Housh said he knew authorizing the reimbursement could be brought up as a precedent If a larger reimbursement were to be offered now there would be a greater issue in the future http www ci edina mn us citycouncil CityCouncil MeetingMinutes 20020211Spec htm 1 3 8 2011 21 Feb 11 2002 Edina City Council Special Meeting Minutes Page 2 of 4 Member Kelly agreed with Member Housh adding he was very concerned about adhering to the statutory authority as outlined by the City Attorney Member Masica stated she felt the reimbursement met the public purpose test especially when restricted to sanitization and structural repairs She stated the City must strongly market to our homeowners and businesses the need for them to insure themselves against this type of damage Member Hovland stated while he was mindful of the City Attorney s concern he was still worried about the 10 000 cap on the proposed reimbursement He said he viewed the Interlachen break as a unique incident Member Hovland stated he felt that a communication campaign would keep the policy from being precedent setting He said he would be comfortable with a 10 000 limit for any long term policy but at the current time he still felt the needs were greater Member Masica suggested increasing the limit to 15 000 for this unique situation while still requiring the funds e spent on sanitization and structural repair Public Comment LeeAnn Gustafson 1 Cooper Avenue stated she had been through the process of adjusting with her insurance company Ms Gustafson said that the adjuster used a software program that allowed so much for each damaged item based upon size style age etc Her contractors use the same program in estimating costs Ms Gustafson pointed out that 10 000 may be inadequate to cover structural and sanitization costs because the homes that have sustained damage are large Karen Wermager 3 Cooper Avenue referred to the letter she had submitted offering an amendment to the proposed draft resolution prepared by the City Attorney Ms Wermager said her estimated clean up was approximately 24 000 She added as a homeowner she had done the best she could and urged the Council to consider a larger amount of reimbursement Terrie Rose 5001 Interlachen said she appreciated the Council s sympathy and concern She asked how the reimbursement would be delivered meaning how would residents document their expenses Continuing Ms Rose expressed her concern over damaged landscaping She pointed out her home was only two years old Mr Hughes explained the City would hire an independent adjuster who would work with the homeowners Member Housh suggested Ms Rose provide the City with copies of her invoices Ms Rose concluded that when she previously asked for an emergency response team that even a brochure handed out to residents telling them where to call to begin the clean up process should be available Carl Gulbronson 5 Cooper Avenue expressed concern that the language in the proposed resolution Section 3 would exclude him from recovering the cost of his lost boiler Council discussed the issue and directed City Attorney to amend Section 3 to reflect this area of concern Tom Wesley 5633 Interlachen Circle explained he also supported increasing the maximum amount of reimbursement Mr Wesley stated he has a lift station in his front yard that was damaged and needed replacing and the current language in Section 3 would not help him with that expense Council directed the City Attorney to include sanitary sewer systems in Section 3 Mayor Pro Tern Kelly declared the hearing closed at 6 40 p m Members Housh Masica and Hovland all stated they would agree to increase the maximum reimbursement to 15 000 Mayor Pro Tern Kelly concurred with this suggestion He told the http www ci edina nm us citycouncil CityCouncil MeetingMinutes 2002021ISpec htm 3 8 2011 22 Feb 11 2002 Edina City Council Special Meeting Minutes Page 3 of 4 residents he felt the Council was being extremely generous with them and noted that it probably would be rare to receive this same treatment in another city Member Hovland introduced the following resolution and moved its adoption RESOLUTION NO 2002 15 PROVIDING FOR REIMBURSEMENT FOR DAMAGES TO RESIDENCES AS A RESULT OF BACKUP OF SANITARY SEWER SYSTEM BY A SURCHARGE FROM WATER MAIN BREAK BE IT RESOLVED by the City Council of the City of Edina as follows SECTION 1 RECITALS The City owns and operates a water utility and a sanitary sewer utility On January 6 2002 a break in a water main located on Interlachen Boulevard in the vicinity of Cooper Avenue resulted in a backup in the sanitary sewer system in homes in the vicinity due to surcharging caused by the water main break the Event Owners of homes damaged by the Event have submitted claims to the City seeking reimbursement from the City for their damages The City s liability insurance carrier has reviewed the Event and denied the claims because of an absence of showing of negligence on the part of the City On January 15 2002 and on February 5 2002 the City Council took testimony concerning the Event and the damages to homes caused by the Event Many of the homeowners damaged by the Event do not have insurance coverage for sewer backups or if they have insurance coverage have incurred damages in excess of coverage limits SECTION 2 FINDINGS The City Council believes that the Event is a unique event that has resulted in a hardship to the owners and residents of homes in which the sanitary sewer backup occurred and that there is a potential public health and safety hazard to the City if the damaged homes are not properly cleaned sanitized and repaired Because of either a lack of insurance coverage or being underinsured certain homeowners do not have the financial means to properly clean sanitize and repair the damage The City Council believes that because of the uniqueness of the Event and the potential health and safety hazard some form of City assistance to the owners of the residences damaged by the Event is appropriate SECTION 3 COSTS ELIGIBLE FOR REIMBURSEMENT The City Council hereby approves reimbursement to homeowners for damages caused by the Event not covered by the homeowner s property insurance in the amount of up to 15 000 per home Such reimbursement shall cover costs of clean up and sanitation of the home costs of the disposal of damaged items losses from damage to carpets heating and air conditioning equipment plumbing and sanitary sewer systems hot water heaters and water softeners and losses from damage to sheet rock wall board and paneling Costs of replacement or sanitizing of rugs and furniture and of other contents damaged by the Event shall not be reimbursed Homeowners whose property insurance provided coverage for damages from the Event shall be eligible for reimbursement for any deductible amount paid by the homeowner subject to the conditions established herein SECTION 4 ADJUSTMENT AND PAYMENT OF CLAIMS The City Manager is authorized to retain an independent adjuster to evaluate claims to determine losses to be reimbursed by the City within the conditions set forth in Section 3 hereof using the same standards that would be used by an insurance company in adjusting claims for property damage The costs of any reimbursement and of the independent adjuster shall be paid from City utility reserves SECTION 5 REIMBURSEMENT PROVIDED ON NO FAULT BASIS NO ADMISSION httn www ci edina nm us citycouncil CityCouncil MeetingMinutes 20020211 Spec htm 3 8 2011 23 Feb 11 2002 Edina City Council Special Meeting Minutes Page 4 of 4 OF LIABILITY The reimbursement for damages caused by the Event authorized to be paid is being provided on a no fault basis by the City and it shall not be a condition of such reimbursement that homeowners receiving reimbursement provide a release of liability to the City Any reimbursement for damages caused by the Event paid by the City shall not in any manner constitute an admission of liability for such damages on behalf of the City and such reimbursement shall only apply to this Event and not to any other damage caused by other sanitary sewer backups in the City Dated February 11 2002 Member Housh seconded the motion Rollcall Ayes Housh Hovland Masica Kelly Resolution passed There being no further business on the Council Agenda Mayor Pro Tern Kelly declared the meeting adjourned at 6 45 P M City Clerk http www ci edina mn us citycouncil CityCouncil MeetingMinutes 20020211 Spec htm 3 8 2011 24 ca OF CONNECTING INNOVATING MINNESOTA SINCE 1913 1 ITIES RISK MANAGEMENT INFORMATION OPTIONAL NO FAULT SEWER BACKUP COVERAGE The League of Minnesota Cities Insurance Trust LMCIT offers property casualty member cities no fault sewer backup coverage This optional coverage will reimburse a property owner for clean up costs and damages resulting from a city sewer backup or from a city water main break irrespective of whether the backup was caused by city negligence The no fault sewer backup coverage option is intended to Reduce health hazards by encouraging property owners to clean up backups as quickly as possible Reduce the frequency and severity of sewer backup lawsuits i e property owners may be less inclined to sue if they receive conciliatory treatment at the time of the backup Give cities a way to address the sticky political problems that can arise when a property owner learns the city and LMCIT won t reimburse for sewer backup damages because the city wasn t negligent and therefore not legally liable Many cities and their citizens may find this coverage option to be a helpful tool However it s also important to realize it s not complete solution to sewer backup problems and not every possible backup will be covered Which sewer backups are covered The no fault coverage would reimburse the property owner for sewer backup damages or water main breaks regardless of whether the city was legally liable if the following conditions are met The backup must have resulted from a condition in the city s sewer system or lines A backup caused by a clog or other problem in the property owner s own line would not be covered It s not a situation that is specifically excluded in the coverage The coverage limit has not been exceeded Which situations are excluded The no fault coverage will not apply in several catastrophic type situations Specifically these are This material is provided as general information and is not a substitute for legal advice Consult your attorney for advice concerning specific situations LEAGUE OF MINNESOTA CITIES 145UNIVEMITYAVF WEST nicwe 651 281 1200 FAx 651 281 1298 INSURANCE TRUST ST PAUL MN 55103 2044 TOLL FREE 800 925 1122 WEB W WW LMC URG Sewer Toolkit Other Resources 14 25 Any event weather related or otherwise for which FEMA assistance is available Any interruption in the electric power supply to the city s sewer system or to any city sewer lift station which continues for more than 72 hours or Rainfall or precipitation that exceeds the amount determined by the National Weather Service to constitute a 100 year storm event What costs would be covered The coverage would reimburse the property owner for the cost of cleaning up the backup and for any damage to the property up to the coverage limit For purposes of the city s deductibles claims under the no fault coverage are treated as liability claims so the same per occurrence and or annual deductibles will apply However there are certain costs that would not be reimbursed under the no fault coverage Any costs which have been or are eligible to be covered under the property owner s own homeowner s or other property insurance and Any costs that would be eligible to be reimbursed under an NFIP flood insurance policy whether or not the property owner actually has NFIP coverage What is the coverage limit The basic limit is 10 000 per building per year The city also has options to purchase additional limits of 25 000 or 40 000 per building For purposes of the limit a structure or group of structures that is served by a single connection to the city s sewer system will be considered a single building Only true no fault claims are counted toward the limit Claims for damages caused by city negligence for which the city would be legally liable in any case are not charged against that limit What does it cost The premium charge is a percentage of the city s municipal liability premium 8 5 for the 10 000 limit 10 0 for the 25 000 limit or 12 5 for the 40 000 limit Because the LMCIT Board s intent is that this coverage be self supporting charges will be continually monitored and if necessary adjusted in the future Is every city automatically eligible No To be eligible the city must meet these underwriting criteria Sewer Toolkit Other Resources 15 26 The city must have a policy and practice of inspecting and cleaning its sewer lines on a reasonable schedule If there are any existing problems in the city s system which have caused backups in the past or are likely to cause backups the city must have and be implementing a plan to address those problems The city must have a system and the ability to respond promptly to backups or other sewer problems at any time of the day or week The city must have in place an appropriate program to minimize stormwater inflow and infiltration The city must have in place a system to maintain records of routine sewer cleaning and maintenance and of any reported problems and responses When establishing these criteria the goal of LMCIT was to focus on reasonableness rather than on creating specific standards The intent isn t to set an arbitrary requirement that sewers be inspected and cleaned every six months every three years every five years etc What makes sense in one city with some older and sometimes sagging clay lines probably wouldn t make sense in a city with More Information newer plastic lines and vice versa From the underwriting For assistance in developing sewer standpoint the real concern is that the city has considered policies practices and schedules its own situation and developed policies practices and please see the Sewer Toolkit schedules that make sense for its own situation IL How would the no fault coverage work if a sewer backup was caused by city negligence and where the city was legally liable for the resulting damages If the situation isn t one where the no fault coverage applies the city s LMCIT liability coverage would respond just as it does now That is LMCIT would investigate and if necessary defend the claim on the city s behalf and would pay the resulting damages if in fact the city is legally liable for those damages The same would be true for damages that exceed the 10 000 no fault limit or for a subrogation claim against the city by the homeowner s insurance company The city s existing LMCIT liability would respond just as it does now What s the legal basis for this coverage Wouldn t it be a gift of public funds to pay for damages the city isn t legally liable for First as noted earlier one goal is to help reduce health hazards by encouraging prompt clean ups That s clearly a public purpose and in the public interest Second the law and facts surrounding most sewer backup claims are rarely so clear that the liability issue is entirely black and white There s virtually always a way that a claimant s attorney can make some type of argument for city liability Having this coverage in place should help eliminate the need to spend public funds on litigation costs in many of these cases Sewer Toolkit Other Resources 16 27 Finally part of the process for putting the coverage in place is for the city council to pass a formal resolution that makes this no fault sewer backup protection part of the agreement between the city and the sewer customer The idea is that by paying their sewer bill the sewer user is purchasing not just sewer services but also the right to be reimbursed for certain specified sewer backup costs and damages In other words the basis for the no fault payments to the property owner would be the contract between the city and the sewer user How do we put coverage in place Contact your LMCIT underwriter for an application If the city qualifies for coverage we ll send the city a formal quote along with a model resolution To put coverage in place the city council must formally pass that resolution and send a copy to LMCIT If the city decides to add this coverage it will also be important to make sure citizens know about it LMCIT can Your League Resource Contact your LMCIT underwriter at 651 281 1200 or 800 925 1122 for more information about the no fault sewer backup coverage also provide models for a press release newsletter article utility bill insert etc Pete Tritz 06 10 Sewer Toolkit Other Resources 17 28 COMPREHENSIVE MUNICIPAL COVERAGE No Fault Sewer Back up and Water Main Break Coverage Endorsement 10 000 Limit Section I Coverage A Municipal Liability Coverage is amended to include no fault sewer back up and water main break coverage as outlined below 1 No fault sewer back up coverage a If all of the following four conditions are met LMCIT will pay for claims presented by the city for sewer back up damage to property of others which was not caused by city negligence 1 The sewer back up resulted from a condition in the city s sewer system 2 The sewer back up was not the result of an obstruction or other condition in sewer pipes or lines which are not part of the city s sewer system or which are not owned or maintained by the city and 3 The sewer back up was not caused by or related to a catastrophic incident 4 The date of the occurrence giving rise to the claim for damages must be on or after the retroactive date shown on this endorsement b However LMCIT will not pay for any damages or expenses 1 Which are or would be covered under a National Flood Insurance Program flood insurance policy whether or not such insurance is in effect or 2 For which the property owner has been reimbursed or is eligible to be reimbursed by any homeowners or other property insurance 2 No fault water main break coverage LMCIT will pay for claims presented by the city for water main break damage to property of others which was not caused by city negligence But LMCIT will not pay for any damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners or other property insurance 3 Definitions For purposes of this endorsement the following definitions apply a Catastrophic incident means any of the following 1 Any weather related or other event for which FEMA Federal Emergency Management Administration assistance is available Sewer Toolkit Other Resources 18 29 2 Any interruption in the electric power supply to the city s sewer system or to any city sewer lift station which continues for more than 72 hours or 3 Rainfall of precipitation which exceeds the amount determined by the National Weather Service to constitute a 100 year storm event b Sewer back up damage means damage to property including removal and clean up costs resulting from a sewer back up c Water main break damage means damage to property including removal and clean up costs resulting from the rupture of a city water main line or pipe 4 Limits a LMCIT will not pay more than 10 000 for sewer back up damage to any building under this endorsement regardless of the number of occurrences or the number of claimants For purposes of this limit 1 A structure or group of structures served by a single connection to the city s sewer system is considered a single building 2 If a single structure is served by more than one connection to the city s sewer system the portion of the structure served by each respective connection is considered a separate building b LMCIT will not pay more than 10 000 for water main break damage to any claimant regardless of the number of occurrences or the number of properties affected c LMCIT will not pay more than 250 000 for water main break damage resulting from any single occurrence All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence If the total water main break damage for all claimants in a single occurrence exceeds 250 000 the reimbursement to each claimant will be calculated as follows 1 A preliminary reimbursement figure is established for each claimant equal to the lesser of the claimant s actual damages or 10 000 2 The sum of the preliminary reimbursement figures for all claimants will be calculated 3 Each claimant will be paid a percentage of his or her preliminary reimbursement figure equal to the percentage calculated by dividing 250 000 by the sum of all claimants preliminary reimbursement figures 5 Deductibles The amount LMCIT pays for sewer back up damages or water main break damage under this endorsement is subject to the Municipal Liability Deductible shown in the Municipal Liability Declarations or the General Annual Aggregate Deductible if any shown in the Common Coverage Declarations Sewer Toolkit Other Resources 19 30 For purposes of the Municipal Liability Deductible all claims for sewer back up damages which are covered under this endorsement which occur within a 72 hour period and which result from or are related to the same condition or conditions in the city s sewer system are deemed to be a single occurrence and water main break damage which is covered under this endorsement and which occurs during any period of 72 consecutive hours is deemed to be a single occurrence 6 Retroactive Date The retroactive date for this endorsement is All other terms and conditions remain unchanged Sewer Toolkit Other Resources 20 31 COMPREHENSIVE MUNICIPAL COVERAGE No Fault Sewer Back up and Water Main Break Coverage Endorsement 25 000 Limit Section I Coverage A Municipal Liability Coverage is amended to include no fault sewer back up and water main break coverage as outlined below 1 No fault sewer back up coverage a If all of the following four conditions are met LMCIT will pay for claims presented by the city for sewer back up damage to property of others which was not caused by city negligence 1 The sewer back up resulted from a condition in the city s sewer system 2 The sewer back up was not the result of an obstruction or other condition in sewer pipes or lines which are not part of the city s sewer system or which are not owned or maintained by the city and 3 The sewer back up was not caused by or related to a catastrophic incident 4 The date of the occurrence giving rise to the claim for damages must be on or after the retroactive date shown on this endorsement b However LMCIT will not pay for any damages or expenses 1 Which are or would be covered under a National Flood Insurance Program flood insurance policy whether or not such insurance is in effect or 2 For which the property owner has been reimbursed or is eligible to be reimbursed by any homeowners or other property insurance 2 No fault water main break coverage LMCIT will pay for claims presented by the city for water main break damage to property of others which was not caused by city negligence But LMCIT will not pay for any damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners or other property insurance 3 Definitions For purposes of this endorsement the following definitions apply a Catastrophic incident means any of the following 1 Any weather related or other event for which FEMA Federal Emergency Management Administration assistance is available Sewer Toolkit Other Resources 21 32 2 Any interruption in the electric power supply to the city s sewer system or to any city sewer lift station which continues for more than 72 hours or 3 Rainfall of precipitation which exceeds the amount determined by the National Weather Service to constitute a 100 year storm event b Sewer back up damage means damage to property including removal and clean up costs resulting from a sewer back up c Water main break damage means damage to property including removal and clean up costs resulting from the rupture of a city water main line or pipe 4 Limits a LMCIT will not pay more than 25 000 for sewer back up damage to any building under this endorsement regardless of the number of occurrences or the number of claimants For purposes of this limit 1 A structure or group of structures served by a single connection to the city s sewer system is considered a single building 2 If a single structure is served by more than one connection to the city s sewer system the portion of the structure served by each respective connection is considered a separate building b LMCIT will not pay more than 25 000 for water main break damage to any claimant regardless of the number of occurrences or the number of properties affected c LMCIT will not pay more than 250 000 for water main break damage resulting from any single occurrence All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence If the total water main break damage for all claimants in a single occurrence exceeds 250 000 the reimbursement to each claimant will be calculated as follows 1 A preliminary reimbursement figure is established for each claimant equal to the lesser of the claimant s actual damages or 25 000 2 The sum of the preliminary reimbursement figures for all claimants will be calculated 3 Each claimant will be paid a percentage of his or her preliminary reimbursement figure equal to the percentage calculated by dividing 250 000 by the sum of all claimants preliminary reimbursement figures 5 Deductibles The amount LMCIT pays for sewer back up damages or water main break damage under this endorsement is subject to the Municipal Liability Deductible shown in the Municipal Liability Declarations or the General Annual Aggregate Deductible if any shown in the Common Coverage Declarations Sewer Toolkit Other Resources 22 33 For purposes of the Municipal Liability Deductible all claims for sewer back up damages which are covered under this endorsement which occur within a 72 hour period and which result from or are related to the same condition or conditions in the city s sewer system are deemed to be a single occurrence and water main break damage which is covered under this endorsement and which occurs during any period of 72 consecutive hours is deemed to be a single occurrence 6 Retroactive Date The retroactive date for this endorsement is All other terms and conditions remain unchanged Sewer Toolkit Other Resources 23 34 COMPREHENSIVE MUNICIPAL COVERAGE No Fault Sewer Back up and Water Main Break Coverage Endorsement 40 000 Limit Section I Coverage A Municipal Liability Coverage is amended to include no fault sewer back up and water main break coverage as outlined below 1 No fault sewer back up coverage a If all of the following four conditions are met LMCIT will pay for claims presented by the city for sewer back up damage to property of others which was not caused by city negligence 1 The sewer back up resulted from a condition in the city s sewer system 2 The sewer back up was not the result of an obstruction or other condition in sewer pipes or lines which are not part of the city s sewer system or which are not owned or maintained by the city and 3 The sewer back up was not caused by or related to a catastrophic incident 4 The date of the occurrence giving rise to the claim for damages must be on or after the retroactive date shown on this endorsement b However LMCIT will not pay for any damages or expenses 1 Which are or would be covered under a National Flood Insurance Program flood insurance policy whether or not such insurance is in effect or 2 For which the property owner has been reimbursed or is eligible to be reimbursed by any homeowners or other property insurance 2 No fault water main break coverage LMCIT will pay for claims presented by the city for water main break damage to property of others which was not caused by city negligence But LMCIT will not pay for any damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners or other property insurance 3 Definitions For purposes of this endorsement the following definitions apply a Catastrophic incident means any of the following 1 Any weather related or other event for which FEMA Federal Emergency Management Administration assistance is available Sewer Toolkit Other Resources 24 35 2 Any interruption in the electric power supply to the city s sewer system or to any city sewer lift station which continues for more than 72 hours or 3 Rainfall of precipitation which exceeds the amount determined by the National Weather Service to constitute a 100 year storm event b Sewer back up damage means damage to property including removal and clean up costs resulting from a sewer back up c Water main break damage means damage to property including removal and clean up costs resulting from the rupture of a city water main line or pipe 4 Limits a LMCIT will not pay more than 40 000 for sewer back up damage to any building under this endorsement regardless of the number of occurrences or the number of claimants For purposes of this limit 1 A structure or group of structures served by a single connection to the city s sewer system is considered a single building 2 If a single structure is served by more than one connection to the city s sewer system the portion of the structure served by each respective connection is considered a separate building b LMCIT will not pay more than 40 000 for water main break damage to any claimant regardless of the number of occurrences or the number of properties affected C LMCIT will not pay more than 250 000 for water main break damage resulting from any single occurrence All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence If the total water main break damage for all claimants in a single occurrence exceeds 250 000 the reimbursement to each claimant will be calculated as follows 1 A preliminary reimbursement figure is established for each claimant equal to the lesser of the claimant s actual damages or 40 000 2 The sum of the preliminary reimbursement figures for all claimants will be calculated 3 Each claimant will be paid a percentage of his or her preliminary reimbursement figure equal to the percentage calculated by dividing 250 000 by the sum of all claimants preliminary reimbursement figures 5 Deductibles The amount LMCIT pays for sewer back up damages or water main break damage under this endorsement is subject to the Municipal Liability Deductible shown in the Municipal Liability Declarations or the General Annual Aggregate Deductible if any shown in the Common Coverage Declarations Sewer Toolkit Other Resources 25 36 For purposes of the Municipal Liability Deductible all claims for sewer back up damages which are covered under this endorsement which occur within a 72 hour period and which result from or are related to the same condition or conditions in the city s sewer system are deemed to be a single occurrence and water main break damage which is covered under this endorsement and which occurs during any period of 72 consecutive hours is deemed to be a single occurrence 6 Retroactive Date The retroactive date for this endorsement is All other terms and conditions remain unchanged Sewer Toolkit Other Resources 26 37 CHANHASSEN CITY COUNCIL REGULAR MEETING MARCH 28 2011 Mayor Furlong called the meeting to order at 7 05 p m The meeting was opened with the Pledge to the Flag COUNCIL MEMBERS PRESENT Mayor Furlong Councilwoman Ernst Councilman Laufenburger Councilwoman Tjornhom and Councilman McDonald STAFF PRESENT Todd Gerhardt Kate Aanenson Paul Oehme Todd Hoffman and Roger Knutson PUBLIC ANNOUNCEMENTS Mayor Furlong Thank you Good evening and welcome to those here in the council chambers and those watching at home as well We re glad that you all joined us this evening At this time I d ask members of the council if there are any changes or modifications that they desire to our agenda Otherwise without objection we ll proceed with the agenda as published CONSENT AGENDA Mayor Furlong If there s a desire by members of the council or others present in the audience that would like to separately discuss any of the items 1 a through h I would ask that you let me know at this time Members of the council Councilwoman Ernst Mayor I would like to pull 1 e just for a question Mayor Furlong Just for a question E as in Edward Okay Is that question that we ll pick that up right after the consent agenda then Councilwoman Ernst Okay Mayor Furlong If that s okay We can be ready we ll be ready on that Paul PaulOehme Yes Mayor Furlong Okay Thank you Any other items Seeing none is there a motion to adopt items 1 a through h excluding e Councilman Laufenburger So moved Councilman McDonald Second Councilman Laufenburger moved Councilman McDonald seconded to approve the following consent agenda items pursuant to the City Manager s recommendations 38 Chanhassen City Council March 28 2011 a Approval of Minutes City Council Work Session Minutes dated March 14 2011 City Council Verbatim and Summary Minutes dated March 14 2011 Receive Commission Minutes Park and Recreation Commission Verbatim and Summary Minutes dated February 22 2011 b Approval of Three Year Contract for July 4 th Fireworks Pyrotechnics Display Inc C Resolution 2011 17 Approve Resolution Accepting Donation from K1einBank for Summer Consent Series d Resolution 2011 18 2011 Street Improvement Project 11 01 Call Assessment Hearing f Approval of Arbor Day Poster Contest Winners g Approval of Liquor License Renewals h Approve Purchase Agreement Riley Ridge Park U S Home Corporation All voted in favor and the motion carried unanimously with a vote of 5 to 0 le 2011 SEALCOATING PROJECT 11 04 AWARD CONTRACT Councilwoman Ernst So the question really is to Paul I m curious I know that we ve collaborated with some other communities in doing these sealcoating projects and I m glad to see that you know we re continuing to do that on a broader level and I m curious to know if you have any idea now that we re doing this collaboration and partnering with these other communities how much money we have saved by doing these joint ventures like this Paul Oehme Sure Thank you Mayor and Councilmember Ernst Based upon last year s bids and this year s bids these are the first these are the years that we actually contracted and jointly bid out a project with Cologne and Waconia and a few other communities in Carver County From last year s bids we it was a little bit bigger project We estimated about 12 savings as last year so I think it was right in the range of about 8 00049 000 for that project This year it s a little bit tighter We had two I believe communities drop out One didn t have the budget to do a sealcoat project this year and the other one elected not to join it again this year so it s a little bit smaller contract than we bid out last year I still think that it was definitely a benefit for us to do that We did look at a northern metropolitan community They do also do a joint project too a larger project and you know our bids were fairly comparable to actually a larger bid project this year so it s a little bit hard to say this year I think it s probably in the order of maybe 2 3 It s not as big as it was last year but I do definitely think there was some partnering with other communities did help the contracts this year 2 39 Chanhassen City Council March 28 2011 Councilwoman Ernst Alright Well I just want to thank you for your continued efforts I know it might not be a small or it might not be a high percentage this year but the fact that we have savings out there is significant so thanks for your efforts in that Paul Oehme Thank you Yeah and we re always looking for other partners I know we talked to Minnetonka School Districts and some other communities this year and they re evaluating if they want to join next year as well too Councilwoman Ernst Great Paul Oehme Carver County s another one too so still looking for opportunities out there Councilwoman Ernst Great thank you Mayor Furlong Any other questions Councilwoman Ernst would you like to move the proposed motion for 1 e Councilwoman Ernst Sure Mayor Furlong Just want to move the proposed So moved Councilwoman Ernst What s that Just so moved Councilman Laufenburger Second Mayor Furlong Motion s been made for 1 e has been moved and seconded based on staffs recommendation All those in favor is there any discussion on the motion Resolution 2011 19 Councilwoman Ernst moved Councilman Laufenburger seconded that the City Council awards the following contracts for the 2011 Sealcoat Project 1 Allied Blacktop Company for roadway sealcoating in the amount of 183 712 61 2 Twin City Striping for pavement striping in the amount of 6 705 50 3 Fahrner Asphalt Sealers LLC for pavement cracksealing in the amount of 40 000 00 4 Pearson Bros Inc for street sweeping in the amount of 13 200 00 All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS None LAW ENFORCEMENT FIRE DEPARTMENT UPDATE Sgt Peter Anderley Good evening council mayor Again you have last month s numbers If there s any questions I d be happy to answer anything that you would have off those numbers A couple of things that I guess I want to address to the public Hopefully here we ll continue with 40 Chanhassen City Council March 28 2011 a little bit of warming and get rid of some of our snow I just want to remind everybody that a lot more joggers bicycles and things like that you re hopefully going to start seeing here coming up soon and just to remind people in your neighborhoods to slow down We don t want to have any accidents or tragedies with you know pedestrians bicycles skateboarders that type of thing so Another good reminder if parents if they ve got young drivers that maybe recently got their drivers license over winter they re probably not used to seeing a lot of pedestrian traffic You know we have a lot of trails and everything like that in the city so we really want to make sure that they re paying attention not only for other vehicles but other pedestrians and stuff The other thing is is I noticed we still have some people trying to enjoy some ice fishing on area lakes and as that starts to warm up that s going to also start to deteriorate and just remind people that really be cautious of the ice as it starts to warm up and starts to come off our area lakes The last is the flood situation The last is the flood situation most of you have probably received the updates On Carver County s website they re updating it at least once a day sometimes twice a day on the area road closures 101 41 I know Minnesota DOT s done some more traffic involvement as far as 169 and also down on Highway 25 to help with some of the volumes of traffic that are coming through there No anticipated opening for either one of those roads so just something to keep in mind as you get ready to travel if you have to travel on the other side of the river Mayor Furlong Thank you Councilwoman Tjornhom Councilwoman Tjornhom You just brought up the fact that the snow was melting and people are getting out there on their bikes and walking around so would you want to remind residents about our solicitation ordinance and what the rules are and the hours and what people should do in case they feel that there is a solicitor that isn t licensed or should not be at their door Sgt Peter Anderley Yeah you know again you know another thing is warm comes up there ll be people out maybe going door to door selling products and that type of thing They are required to register with City Hall If they do come you can ask you know if they are registered with City Hall If they have any questions or if they feel threatened by the person or suspicious of anything have them call dispatch center or 911 and we certainly can check them out to make sure that everything is fine We will get an increase you know as the warm weather comes up with the door salesmen There s also you know if they have questions beforehand they can certainly contact City Hall as they have some stickers and some placards that they can use for their personal residences Councilwoman Tjornhom And I believe the latest they can be selling door to door is 8 00 is that correct Sgt Peter Anderley I believe that is 8 00 yes If anybody does have any questions the City Code is on the web site They can look it up and like I said I m not off hand for sure but I believe it is 8 00 p m And also with that the warm weather we haven t seen the increase yet but you know it also entices the people to be out wandering around more on foot and again hide your valuables Don t leave them in your personal vehicles We re starting to see a lot more foot traffic and that s when we get a tendency to have some vehicle break in s and kind of do opportunities and stuff 11 41 Chanhassen City Council March 28 2011 Mayor Furlong Another question Sergeant Anderley winter parking rules In spite of the snow outside I think they officially go off on Friday On the 1 st is that correct Sgt Peter Anderley Yep April 1 st Mayor Furlong If there is a snowfall in April That s a big if I m not predicting anything Can people park on the streets then during the snowfall if it s over 2 inches and needs to be plowed or should they clear their cars so the plows can still get by Sgt Peter Anderley The easiest thing is just try to get your vehicle off the street until it s plowed Not only for to get it plowed curb to curb but just for safety reasons You know people going down the streets they re going to you know with the slow or with the snow on the ground there s obviously not going to get very good traction and we don t want them to run into anything so If we do have a snow event in April do everything you can to continue to get the cars off the street until it s plowed curb to curb Mayor Furlong Okay Very good Thank you Any other questions for the Sergeant Very good thank you Chief Smallback with the Chanhassen Fire Department s here this evening Good evening Chief Chief Roger Smallback Good evening Start with the statistics We ended February with 41 calls The month to date as of today we re at 128 calls for service and the calls for March as of today is at 36 calls for service For the month of March there were no fires significant fires in Chanhassen We did respond to two mutual aid fires One in Victoria and one in Eden Prairie The fire department as Sergeant Anderley just talked about the flooding a little bit The fire department is working with the City Emergency Management and the National Weather Service and are monitoring the conditions pretty much daily Carver County does put out multiple updates every day and we are monitoring those and monitoring the conditions up in the city So far the only significant impact in the city is the 101 closing and that s kind of an annual event anyway The fire department officer s meeting is this evening and part of that meeting will be reviewing water emergency procedures and protocols with the officer group but as of yet we have had no incidents where the fire department has responded to anything flood related so we hope it stays that way Any questions Mayor Furlong Thank you Any questions Councilman Laufenburger I do have one Chief Roger Smallback Yes sir Councilman Laufenburger Chief I think it was I believe it was earlier this month there was a gas leak at the Chanhassen Elementary Was the fire department involved with that Chief Roger Smallback Yes they were 42 Chanhassen City Council March 28 2011 Councilman Laufenburger Can you just talk about the final disposition on that Chief Roger Smallback Yeah There was a leak at Chan Elementary I m not sure what who it was at the school initially called over to Mark Littfin the City Fire Marshall and Mark went over and checked it out They immediately they evacuated the school but Mark went over Checked it out and it was found to be a minor leak and I believe it was in one of the heating devices and stuff in there We have air monitors gas monitors very sensitive monitors that we can check the levels within the school The levels were never at a combustible or explosive level They were all fairly low They did ventilate the school and got all of the gas odor out of the school and let the kids come back in But yeah we were involved in that we did check the combustible levels and kind of gave them the all clear to come back in once they secured the leak Councilman Laufenburger Okay Thank you very much Chief Mayor Furlong Thank you Any other questions Very good Chief thank you UPDATE ON CHANHASSEN HILLS SEWER BACKUP Todd Gerhardt Mayor City Council members At our last City Council meeting staff announced that Travelers the City s general liability insurance company was going to get a more experienced adjuster to take a look at the claims that were submitted to see if the City had any liability as a part of the sewer back up s that affected 27 homes in the Chanhassen Hills neighborhood Last Friday I received a letter from Travelers in which they announced again denial of all claims Based on that staff is recommending that the City Council approve a 2 500 reimbursement to the homeowners affected by the February 23 event and that provided a sewer back up into these individuals properties and the reason for this is staff feels is that there may be a potential public health concern The 2 500 is a portion that would go towards the clean up and as a part of that offer we would expect those individuals that would accept the offer that they would sign a full waiver and release of all claims to the event Mayor Furlong Thank you Questions for Mr Gerhardt No questions Councilman Laufenburger Not at this time Mayor Furlong Okay Mr McDonald Councilman McDonald Actually if I could I do have some questions but I d like to defer them until after we ve heard from everybody if that s okay At that point I may have questions for Mr Gerhardt also Mayor Furlong That would certainly be fine Okay Let s go ahead as I mentioned earlier we received some public comment on this issue at our last meeting but I want to make sure that there s an opportunity for interested parties to come forward and address the council this evening based upon staff s recommendation or anything else related to this issue you d like to address to the council so at this time I ll open up the meeting for public comment I would ask when you come forward please state your name and address at the podium and for purposes of people I 43 Chanhassen City Council March 28 2011 watching at home as well if we can keep comments at the podium as opposed to just from the general audience that would be helpful for our minutes as well as the people watching at home so please come forward at this time Amy Powell My name is Amy Powell Good evening Thank you Mayor Furlong Good evening Amy Powell My address is 8581 Chanhassen Hills Drive South I have read the text of the letter Thank you While we are pleased to be getting some traction on this issue at last I did want to draw attention I guess to the part of the letter that says this is equal to a payment made to a property owner affected by a flood in 2010 We discussed at length the last time that we were here why this event was different or unique as compared to other watermain breaks I believe that the one that this is referencing was a clean water break that wet a basement and the reimbursement was done to dry the carpet In our case this was not just the matter of drying carpet That is what my bathroom looked like when it was flooded This is what it looked like after the mitigation There is nothing in it All of my sheetrock was cut up a foot around the entire basement So this is not just plain water cleaning Everything that that water touched needed to be ripped up Bagged up Disposed of and nothing that the water touched was able to be kept So we had to essentially gut our basement in the event that they were you know a finished basement we lost everything This was my carpet and everything else that was in the basement and this is kind of this is just a picture of what it looked like in process Around the entire basement we had to re sheetrock everything We had to get new carpet We had to you know re sand Re texture the walls Repaint New trim New doors New door frames Everything had to be replaced So this is not just a it got a little wet and you dried it out and everything was fine I mean that s what we re saying here What I m saying is that this is a unique case and it needs to be treated in a unique manner We had emergency services out in the middle of the night cleaning up sewage out of our home That was you know the people showed up at my house at 11 30 at night to start cleaning out water and carpet so these things are not inconsequential and they are not just easily rectified with you know a carpet cleaner But I think I would like the council to take that into account You know the 2 500 does cover some of the the majority of the damage in some of the cases where the people have a third or fourth level basement with you know maybe storage down there In my case I have a split level so that was fully 50 of my house and all we ve done for a month in all of our time when we re not working is fix and clean and I would just like to ask that that be considered in any kind of settlement offer Mayor Furlong Thank you Amy Powell Thank you Glen Gerads Mayor Furlong council members My name is Glen Gerads I live at 1071 Barbara Court Of course one of the affected homeowners from what I like to call the event As a way of introduction I would like to mention that I have been employed in municipal water waste water field for over 30 years I am presently the Assistant Utilities Superintendent for the City of Bloomington Needless to say I m well versed in this subject matter Water and waste 7 44 Chanhassen City Council March 28 2011 water is what I do I have a few issues I would like to address and I d like to start by saying hopefully there s not a lot of redundancy here but if there is I apologize ahead of time It s been stated several times that what happened in the Chanhassen Hills development is unique Regardless of liability the event is a failure of both the water system and the waste water system It is not a routine sewer backup nor is it a routine watermain break In my 30 years in Bloomington we have had one similar event Don t compare it to other watermain breaks Don t compare it to other sewer backup s Frame it and treat this as a unique event that it is I d like to talk about Travelers Insurance Wow They re inability to adequately review this case is just mind boggling The claims adjustment center in San Antonio is clueless to what really happened as evident by their second rejection letter Just a quick recap Unhappy with the initial review a second review is requested by Manager Gerhardt and we appreciate that I decided a more experienced Travelers staff was going to take a look at the claim When I received the second letter rejecting the claim I was not surprised What was surprising was the line near the end of the letter which read and I quote this event occurred due to a pipe freezing and subsequently thawing The pipe in question is 8 feet deep and did not freeze If Travelers wants to stand by that statement then I suggest there s a major installation issue and hence there is liability Additionally I d be concerned about all the other water pipes in Chanhassen and the entire water system because we re in big trouble Again the pipe did not freeze At this point there is zero confidence in Travelers ability to adequately investigate this event nonetheless mitigate it Third In the community I work for the utility division on behalf of the City overall offers Service Master service immediately after we identify a positive sanitary sewer main line backup This is not an admission of liability on the City s part but rather a good will gesture to help residents deal with a difficult situation A similar offer should have been made to the Chanhassen Hills residents weeks ago Fourth The 2 500 amount being proposed is wholly inadequate Plain and simple it does not even cover the initial remediation costs for most of us and in my case it was 3 200 and I feel that the amount of damage I had was minimum compared to some of my neighbors The council should consider a dollar amount closer to the industry standard up to 10 000 set by the Minnesota League of Cities Insurance Trust I believe this amount would make approximately 80 of the affected residents whole with respect to the clean up and structural repairs I have a copy of the League s coverage if anyone is interested Specifically in the document is a discussion regarding the argument supporting the distribution of public funds to pay for damages sustained from events similar to the one which occurred in Chanhassen Hills You can legally pay out amount substantially greater than 2 500 if you desire to do so Fifth I ask you to look at what Edina did in a similar situation in 2002 I hope that you ve all been given Edina s resolution regarding that event Councilwoman Ernst Yeah I think so Glen Gerads If not I have a copy or I can read it to you whichever you decide Mayor Furlong If you have copies that s fine I don t know that they ve been distributed Glen Gerads Well let me say that they have a similar event almost identical Same insurance company Everything The initial proposal by staff was to pay 10 000 Up to 10 000 The council decided that 10 000 wasn t adequate and they upped it to 15 Finally I would just like to say the 2 500 reimbursement if you decide that the 2 500 reimbursement is adequate it 45 Chanhassen City Council March 28 2011 should be given without a waiver for full and final release of the claim I feel the 2 500 is not enough money to negate a person s ability to seek further compensation if desired At this point in the process the gesture feels less like good will and more like bribery extortion manipulation pick a term It is not enough money it is enough money to take note of but not enough to compete for the loss and as such should be covered up with no strings attached Council you have the opportunity to do the right thing here When collectively you come to some final resolution on this issue ask yourselves is this how a city ranked number 2 in small towns nationwide wants to treat it s residents Thank you Mayor Furlong Thank you Veronica Scholz Mayor Furlong council members City Manager Gerhardt My name is Veronica Scholz I live at 1070 Lake Susan Drive and I addressed the council a couple weeks ago at your meeting I agree with everything that Glen just said and he said it better than I could have said and really knows the business I have 3 concerns I have a concern about fairness I have a concern about lack of due diligence and I have a concern about kind of the hidden costs that we are all going to incur as part of this event My first concern about fairness is I appreciate the work that the city staff has done in following up with Travelers and in coming forward with a proposal for 2 500 and at face value that may seem fair but we all experienced different amounts of damages My home happens to have a full basement that is completely finished and our damage to our home was over 20 000 not including personal property damage That s just the structural carpet sheet rock ripping everything out The pictures that you had up here earlier could be my home except the sheet rock s up 2 feet We had a bathroom that apparently in hind sight served as a conduit for additional sewage to come up through the home so we have more holes in our basement for the sewage to come up and although the 2 500 probably will cover many of the homeowners costs for unfinished basements or smaller basements it s not fair that one homeowner may be compensated close to 100 of their cost and our compensation is going to be more closer to 10 of our cost and the range is higher and lower inbetween My second concern I raised at the last City Council meeting and I continue to be concerned about that and kind of the lack of what I ll call due diligence I was disappointed that evening that the city staff who were working in the streets did not come around to our homes and inform us about it and in fact if our neighbor Humphrey s son had not come over we may not have known about that for a day or two We don t go into our basement every day We work full time We re busy people so fortunately Mitchell came over and told us to go down into our basement My other concern about the lack of due diligence is related to the 2 500 being comparable to a clean water event like Amy talked about in the other event in Chanhassen We have not been contacted by the City for our damage estimates Nobody has come to look at our home to see what is a fair amount How much damage you know was involved there Also I m concerned about the hidden cost that relates to all of this I m not asking for compensation for these things but I m asking for consideration My husband and I worked from 8 00 p m until 2 30 in the morning cleaning up stuff that was in our basement and then we took the day off of work the next day so that we could have a crew come in at 8 00 that morning We had 8 guys working in our house for over 4 hours clearing out the carpeting The sheet rock Everything I m also concerned about our loss of property value All of the homes impacted by this event will need to report this when we go to sell our homes and it s impossible to say how much that impact is but I can say that s not going to be a selling point that we had sewage in our basement Thirdly you 7 46 Chanhassen City Council March 28 2011 know an additional point is a potential loss of insurance We received this letter from our insurance company that says that you know due to a Minnesota statute because we had a claim on our insurance What Mayor Furlong It s upside down Veronica Scholz Oh sorry Mayor Furlong That s okay Sorry to interrupt Veronica Scholz Because we had a claim on our insurance we were fortunate that we had some coverage for this Because we had a claim on our insurance our insurance may not be renewed and I ve been informed by our agent that our if our insurance is not renewed due to the claim that no other insurance company will likely want to insure us so we may have to go into a state pool or go to the State of Minnesota and ask for help in getting insurance coverage And no doubt it will increase our insurance cost There s also the potential for you know mold and mildew although we ve done everything possible but when you have a water event you know or sewage event to the extent that we had you know possible future damages could happen so in closing I ll just say that my husband and I have lived in Chanhassen for 18 years We enjoy living here We contribute to the community and we re asking that the Mayor asking Mayor Furlong you and the City Council come up with a fair resolution for ourselves and for our neighbors I mean I hear almost daily when I go to the grocery store or the bank or at work people cannot believe that this will not be covered This our community People that I m hearing from and that my neighbors are hearing from cannot believe that we are going to have to bear the cost of this event So I would ask that the council ask the city staff to go back and come up with a fair proposal that is based on the actual damages incurred by this event Thank you Mayor Furlong Thank you Could I ask you a question Do you mind staying for a question You said that you did have some insurance coverage Veronica Scholz Yes Mayor Furlong Was it simply not enough to cover it or what were the limits on the Veronica Scholz Yeah we have we had 10 000 in coverage and we have over 20 000 in structural damage and not including like personal property We had a couch in the basement A piano in the basement Electronic equipment Other you know other things like that so we did get the 10 000 in coverage but that s not that s not going to take care of the whole event for us Mayor Furlong Okay thank you A J Dordel Hello I m A J Dordel I live at 1030 Lake Susan Drive We were one of the like many of our closer neighbors living up here talking one of the ones that were hit the hardest and I guess I had sent a email around kind of copying on Amy s and forwarded onto you this afternoon but it was very late in the day so I thought I would just reiterate a little bit and again trying to get the sense of the type of loss that this is as a black water loss Everything that the 10 47 Chanhassen City Council March 28 2011 water touches that is porous which means any wood of course the sheet rock and whatever and so you saw pictures of Amy s I ll maybe our basement looks the same I don t have pictures but you ve seen my house in front of the Chan Villager with a big dumpster outside and my bathroom was on the TV news so full of mud and whatever it was So I guess you know our a couple other things We had a fully furnished basement It s not a split so it wasn t a half size basement It was a full basement underneath our entire house The mitigation alone just the clean up I estimate to be about 7 500 by the time everything is done In addition to the people who rip out the carpet and everything else if you ve got appliances and things down there you have to have people come out and check those We happen to have a gas fireplace I m not sure if it s going to continue to work The mitigation crew talked about getting some a specialist out you know from the fire place company to get behind it Make sure there s not water and that type of thing still there with the bacteria in it You know all the antimicrobial sprays that they do as well as needing to paint you know because when they take their sheet rock out they also take the insulation out so you have to replace the insulation and you can see the water line on even the outside wood you know of the basement which needs to be painted over with an antimicrobial paint and all that as well as the studs that were sitting in it So again I just want to want to just make sure you understand the extent of this type of an event Not to count of course all the furnishings The things that you were able to save aren t anything as maybe had metal legs or something that can be cleaned off but anything wood including you know TV stands and pool table Things like that that have absorbed the bacterial water that was in our basement so again I just want to kind of reiterate that Regards to the insurance we like the last person who presented Veronica have 10 000 worth of insurance coverage I believe that s as much or more than probably anybody has I had to I actually paid extra to get 10 000 That s not normally it might be nothing or it might be 5 000 that s included with a typical insurance policy so thank you Mayor Furlong Okay thank you Anyone else who would like to address the council this evening on this Not this evening Okay Very good thank you everyone We ll close for public comment then Let me bring it back to the council There may be some questions that have been raised or other questions that people have for city staff Councilwoman Ernst do you have a question Councilwoman Ernst Yeah I do Paul can you tell me did the adjuster go to the homes to review the damage as well as any part of the structure that caused the damage Paul Oehme I refer back to Todd Gerhardt but I don t believe that the adjuster from Travelers came out to the site Todd Gerhardt No Councilwoman Ernst Okay Todd Gerhardt City staff was out on the site I think Kevin our Sewer and Water Superintendent made it to about half of the homes and then he needed to deal with the press and also the getting the watermain fixed So he only made it to about half the homes 11 48 Chanhassen City Council March 28 2011 Mayor Furlong That evening is that correct Todd Gerhardt That evening Mayor Furlong And then was there contact made the following day I thought by city staff Todd Gerhardt Yes Laurie Hokkanen started processing claims and making contact with the neighborhood Mayor Furlong Okay Councilwoman Ernst So just to clarify Travelers did not go out to look at any of the damages Todd Gerhardt No they did not Councilwoman Ernst Okay Thank you We re going to do comments later Mayor Furlong Okay Any other questions Councilman Laufenburger Mr Mayor I just have a comment for clarification if you don t mind Mayor Furlong Okay Councilman Laufenburger We ve seen the reference to 27 homes I don t think 27 homes is an accurate number for either the number of homes that were affected or the number of claims that were made To the best of my knowledge I think it s if we look at the footprint of where the sewer backup occurred I think that includes about 31 homes 31 or 32 Now it s true some of the homeowners had very minimal damage but there was some back up in some of the homes but if you map out the coordinates and you map the addresses that are on the reference list there are clearly some homes that are not on there and I earlier today I had conversation with city staff and I m comfortable that they have approached all of the homes that were significantly affected enough My only point in raising this is that I don t think 27 is an accurate number for either the number of homes that were affected or the number of claims that were made Mayor Furlong In terms of contacting Councilor Laufenburger I think and Mr Gerhardt after our meeting 2 weeks ago there was an additional attempt to make contact was there not By city staff Mr Gerhardt Todd Gerhardt I think we added 2 additional homes to the original 25 list that was out there And then Councilmember Laufenburger mentioned 2 other homes We made contact with them and in both cases they did not want to submit claims Councilman Laufenburger And that satisfied my interest Mayor My only point is that what we should refer to is the affected homes and the homes that have chosen to submit a claim I think that s the relative the relevant information Okay 12 49 Chanhassen City Council March 28 2011 Mayor Furlong Alright Any other questions for staff Mr McDonald Councilman McDonald I actually have got a couple of questions but the first one I ve got is that based upon staff s recommendations if I look at this what you have recommended is that we pay out 67 500 Where is that money going to come from within the budget Todd Gerhardt It would come from our sewer utility fund Councilman McDonald And would that then necessitate us having to go back and look at rate increases up on the sewer Sewer and water Todd Gerhardt I m not sure Typically in October November we take a look at our rate study procedures and see if there s a need for a rate increase or not and you know until we go through that process I couldn t answer if it would be an increase or not Speculation would be that there would be some type of slight increase but based on other factors of what our expenses and how revenues came in that would have to be taken into account when we go through the rate study Councilman McDonald Okay if we upped it to 10 000 a residence that s now 270 000 Would that would the money still come from the same fund or are we looking at a number of funds does that also require that we now go back and that would necessitate a rate increase Todd Gerhardt If you solely probably took it out of the sewer and water utility fund without any other transfers you would probably be looking at some type of rate increase Councilman McDonald Significant Small Medium Your best guess I know you can t I m just looking for an order of magnitude Todd Gerhardt I would say small Based on the fact that you could stretch this out over a period of time This is a one time event so it s one payment It s not something that is going to be an expense from year to year so it d be looked at as a one time expense If you re going to put in a lift station for 270 000 it s a one time installation and cost Councilman McDonald Okay Now Travelers turned down the claim and was that based upon no negligence on the part of the City Todd Gerhardt That s correct Travelers uses the basis of were city staff out at the site in a timely manner and did we have any knowledge of the potential of this pipe breaking Was there anything that we could have done to prevent it or know that it was going to break You know some situations when we flush hydrants if you open up the valve on the hydrant too quickly you could get a vibration You could break a watermain that way You know that s just one example Councilman McDonald Okay and then because of the lack of negligence on the City s part from a legal perspective and maybe you can t answer this but maybe our counsel can what s the impact upon the City What exactly does that mean by saying we have no negligence in any of this 13 50 Chanhassen City Council March 28 2011 Roger Knutson It means that obviously Travelers denied the claim because they cover us for acts of negligence If there is no fault on the City s part they will not pay the claim Councilman McDonald Okay so what they re saying is from their investigation and from their review of the records and everything the City was not at fault for this event Roger Knutson That s correct Councilman McDonald Okay That s all the questions I have for right now I m sure some others will pop up as we talk about this but that answers what I had initially Mayor Furlong Thank you Any other questions Councilwoman Tjornhom Councilwoman Tjornhom Mr Oehme could you maybe in the staff report there was a list of incidents that have happened I think there was like probably 7 or 8 of them Talk about really our city and what you have seen as civil engineer as far as pipe breakage and are there any trends or is this an anomaly Paul Oehme I would consider this event as an anomaly There has been some valve issues down in this area that were fixed back in 2006 and some other miscellaneous services Issues in this area as well The City does look globally at our whole infrastructure Watermain break issues We map it out annually Update it and there are some areas in town that have received more watermain breaks than others Those are typically the older neighborhoods The ones with the cast iron pipes and the more corrosive soils Typically clay soils Those are the soils that they would move around in the wintertime as well too so we ve identified those areas and we have entered those into our pavement management program too and those typically are considered areas that we will propose for street reconstructions and at that time replace those utilities sewer water infrastructure so But you know again this is more of an anomaly One time Never seen a break like this before since I ve been here obviously but breaks do occur I mean we surveyed other communities in this area and they experienced this same level volume of watermain breaks as we do so it s kind of the nature of the area Mayor Furlong Okay Anything else at this time Councilwoman Tjornhom No Thank you Did you have a question Councilwoman Ernst No I just have when we re ready to make comments Mayor Furlong Couple of the residents Mr Gerhardt talked about the flooded basement and it was referenced in your staff report Can you give us some background on what happened there and what the situation was and the amount that the property owner was that they were asking for cost reimbursement Todd Gerhardt Yes That individual experienced a watermain break that with minimal frost in the ground so it came straight up and followed his driveway and went down his driveway into his window wells to his basement and accumulated 2 to 3 inches of water in the basement His 14 51 Chanhassen City Council March 28 2011 request for reimbursement was around 12 000 He had no homeowners insurance coverage for this type of coverage and city staff decided to reimbursement him 2 500 to basically take out the carpet and wet vac the moisture out of the floor of the basement Mayor Furlong Homeowners insurance has been mentioned a few times tonight Do we have any sense of the number of properties that were affected by this That had property owners that had insurance coverage for this type of incident Todd Gerhardt Do not have an inventory of who had homeowners insurance and who did not Mayor Furlong Alright Okay Any other questions at this point I guess I have one other question We ve heard some different comments this evening about the cost of clean up Do we have any sense of what the cost range are from the information we received or people we ve talked to And I guess I m maybe I m differentiating between the cost to clean up and the cost to repair or restore any other losses Todd Gerhardt Yeah I ve had conversations with Service Master and they gave me ranges for just a typical clean up would be somewhere between 2 000 and 2 500 and you know depending on the magnitude of how much water is in the basement If it s finished Not finished Carpeted Not carpeted the range will go up dramatically if it is a finished basement But they typically say kind of a phase I clean up is anywhere around that 2 500 dollar amount Mayor Furlong Okay Councilman McDonald Mr Mayor Mayor Furlong Mr McDonald Councilman McDonald I have a question I take it that because we re doing reconstruction in these basements permits are going to be required to be pulled in order to do that Todd Gerhardt That s correct Councilman McDonald Okay are we doing anything as far as waiving fees on those permits and anything as far as being able to expedite any inspections that would be required Todd Gerhardt City staff sat down and had a discussion on that and we believe that if they pulled a permit to have a finished basement that that permit could still be alive and they would not have to pay a fee but we would go back in and inspect it based on that previous permit Councilman McDonald Okay Mayor Furlong Any other questions at this point If not thoughts or comments Councilwoman Ernst did you want 15 52 Chanhassen City Council March 28 2011 Councilwoman Ernst Yeah My comments are going to be lengthy so bear with me I know we ve heard many of the stories but I m sure from many of you and I m sure that it doesn t even come close to actually living the experience Aside from the communication issue that has been mentioned several times which we need to address we have a process in place whereas the City submits a documentation based on the information that city staff has submitted to the insurance company i e the claim The piece that is missing for me in this situation is the validation of the claim I know we don t want to think the City was at fault but in essence paying each homeowner 2 500 basically says we own this to some degree so I do believe that there s more work to be done I m not sure how much 2 500 will really cover in each situation Obviously it doesn t cover the majority of it for many of you This money is not free money It still comes out of taxpayer s pockets My concern is this If we are making a payment to these residents and we have not equally made payments to others with the exception of the one mentioned in our packets this evening where we ve had similar situations Maybe not identical but very similar Where is the balance and the equality We did not pay them and what about future breaks Are we setting a precedence here Legally we may not be setting a precedence but what does that look like in the eyes of others At the end of the day I feel very strongly about the fact that the residents definitely need to be compensated if the City is liable in any way shape or form for the damage that occurred and the insurance company should pay That s why we the City taxpayers pay for insurance No different than those who pay for personal insurance But I m not okay with making others pay for the damage when the conclusion up to this point is that the City is not liable I m not okay with setting precedence for future situations similar to this We can call it a unique situation but I can tell you that it is perceived by others to not be so unique And again if we are responsible then let s pay but let s do it through the process that we have in place not at the expense of others Having said all of this I would like to see the information that was submitted to the insurance company and I would like to also see the data that shows any watermain breaks in the same areas We might even want to involve a third party to evaluate the situation because it is so sensitive And I want to make sure that we re not missing any pertinent information so with that I will make a motion at this time that we table this issue until we have more information to make a good decision Mayor Furlong Okay A motion s been made to table this issue Is there a second Councilman McDonald I think before we second I would like to continue to discuss this I m not saying I would not go along with Councilman Ernst s motion but I do think there are issues that should play out so if we can table her motion Councilman Laufenburger As a point of order Mr Mayor we have a motion on the table If it s seconded there will be discussion about it but if there is no second there should be no discussion at this time Mayor Furlong Yep I m asking for a second Actually a motion to table is not debatable so if there is a second we go straight to the vote but I ll ask for a second at this time Councilwoman Ernst For discussion right 16 53 Chanhassen City Council March 28 2011 Mayor Furlong No The motion to table is non debatable but hearing no second then the motion is not seconded and we ll continue with our discussion this evening Councilman McDonald I would ask Councilman Ernst to withdraw her motion until we have all had an opportunity to discuss this and then at that point if you want to bring it back I would probably second it Councilwoman Ernst Okay Mayor Furlong Okay Well at this point it hasn t been seconded You withdraw Councilwoman Ernst Right Yep Mayor Furlong So there ll be opportunities for motions later Other discussion Councilman McDonald Councilman McDonald Well first of all I am probably in a unique position in the fact that I did suffer a loss such as this back in 1987 when we had the flood event in Chanhassen The sewers backed up on my street causing the water to back up in my yard Causing my basement wall to collapse at which point I lost everything in my basement so I understand exactly what you re going through I understand the emotional part of all of this I went through a lot Took me a long time to get mine settled but I did not receive any money from the City in order to do that I do agree with Councilman Ernst in the fact that there is a process that we do need to go through and I think paying any money at all at this point sets a very bad precedent for the City It does create a legal problem Going back to the clean water clean up that was before I was on the council I don t think that would have gotten my support just because of issues such as this The other thing that I wanted to say also is that I think this entire issue has been inflamed by citizens within the community There have been articles in the newspaper attributing council members of certain positions whereas tonight is the first night that any one from council has actually spoken I think all those comments were meant to be inflammatory and to just be made for political gain We all feel your pain We understand that this has been a very traumatic event to everyone out there and we are not just sloughing it off and saying well it didn t happen to us It happened to you Tough You know shape up But the other problem is that this is 27 to 32 homes There are 10 well there s at least 100 times that within the community We take a responsibility to the entire community and as Councilman Ernst has said this money comes from somewhere It comes from people s pockets In December when we were going through the budget there were fellow citizens in here raking us over the coals for taking money out of their pockets that would equal the price of a slice of pizza This clean up exceeds a slice of a piece of pizza As a matter of fact we could probably buy enough pizza for the entire community so this is a very sensitive issue We have a great responsibility I feel to not only you but also to the other members of this community Therefore you know I m in agreement that the process must work There is more information that needs to be put out there and I m afraid part of the process could be bringing suit against the City and at that point if the City is found to be negligent then the insurance will pay That s thee way the insurance is written but there must be a finding of negligence Right now that does not exist I understand that lawsuits are not easy That they re costly I do this for a living so I understand the problems you re going through but you will recover your legal fees if 17 54 Chanhassen City Council March 28 2011 you win I m sorry but you know that is the way the system works That s the way the process has to work or else you know we might as well just sit up here and everyone that can come to us with any kind of a story where they think the City has wronged them we just hand out money I don t think you want us doing that I think you want us to go through each of these issues in a very thoughtful and a very measured manner That we look at all sides and we listen to all of the information and make our decision based upon that I think that this is a not a usual event As a matter of fact I think that s exactly the words used by Mr Gerads Glen Gerads Gerads Councilman McDonald Gerads And he has experience in the business that you re right There were an unusual set of circumstances that came together here to cause this so I too would rather wait before we go and do anything and to find out what happens I mean at this point I do feel 2 500 does not begin to approach the damage that you all have suffered or the emotional trauma that everyone has been through so I think from that standpoint that s not even a viable offer Mayor Furlong Okay thank you Other comments Councilwoman Tjornhom I ll go ahead Mayor Furlong Councilwoman Tjornhom Councilwoman Tjornhom After our last meeting I spoke with some of our residents and I think one thing we all agree is that we re a community and that we love living in Chanhassen I love being a City Council member from Chanhassen and I don t think we wish any of ourselves any harm so obviously what has happened is really really bad I mean it s a tragedy and we would wish it upon no one else What I m angry about tonight is the fact that the insurance companies are pitting us against each other because if the insurance companies had stepped up and done what we had paid them to do we probably wouldn t be having this conversation right now And that s what I truly believe and I think it s a shame that they are going to bring us to this next level where you know people will probably have to be sued and this will continue and I don t think that s right at all and so what I m going to ask is that when this is over tonight at some point we meet as a council and we have a long discussion about Travelers Insurance and if they really are providing us a good service and if they are protecting us and you because if we were to write out the amount that you re asking us to as the City of Edina did or even more that s the whole budget of our Rec Department Or that s 2 police officers or a CEO officer I mean you know if you re going to equivalent cash money to what we spend stuff on it s a lot of money and we do budget things and we look you know public safety is a concern for us and our parks are a concern for us and we love those things and we wouldn t lose them but I m just letting you know that that s the equivalent of what we would have to pay out And so I just think that if tonight if you were to settle for 2 500 you re letting Travelers Insurance and even your insurance companies get away with murder and I just don t think that s fair for you or for us and so I just can t support either necessarily writing a check and making you guys still have to go back and find money and find a way to pay for what has happened and then we have set a precedence and I just don t think anyone wins in that case and so I also will not supporting the dollar amount that I 55 Chanhassen City Council March 28 2011 staff has proposed I would support doing nothing and leaving it in the insurance company s hands Mayor Furlong Thank you Councilwoman Tjornhom Councilman Laufenburger Councilman Laufenburger Thank you Mr Mayor I m the rookie here so I defer to the wisdom of my fellow council members in many things but it doesn t prevent me from forming a view and I will share that at this time Just a point of clarification I believe it was Mr Gerhardt that referenced the City of Edina and the amount that they had authorized I think it s important to recognize that the City of Edina did not write checks in the amount of 15 000 to their homeowners They stipulated an amount up to as long as it could be identified as expenses paid for cleaning sanitizing things like that They offered nothing in the replacement of personal effects And I m absolutely convinced that we cannot satisfy everybody tonight or even in the future But just a couple of comments that I d like to share with the residents I understand that the decision for remedy that the citizens in Chanhassen Hills Lake Susan Drive and Barbara Court and by the way that s my neighborhood These are my neighbors I walk my dog My wife and I walk our dog past them on a regular basis when there s no snow on the ground I recognize that what they were expecting and hoping for has taken much longer than they would have liked However as elected representatives of the City we have a responsibility as council members a responsibility and an obligation to be patient allowing all the facts and the points of consideration to be made clear so that we don t act haphazardly if in fact we act at all We now know that the decision of Travelers is that the City is not guilty of negligence and therefore they will not pay those claims made by the homeowners We also have staff recommendation not a decision but a recommendation for a payment to be made to each homeowner that has made a claim in the interest of public health and safety and I understand that public health and safety is a concern here But I ve also learned through wise counsel from our lawyer and Mr Mayor and other members that over the last 3 months I ve learned that council can do anything we deem appropriate And though anything we do will be subject to legal public and media scrutiny and may or may not be acceptable in any of those courts of opinion Now for my consideration there are three important factors Number one this is a unique event for Chanhassen and I am hard pressed to look at previous situations to gauge or temper my decisions or actions A watermain break that cracks a driveway or damages a basement is not the same as a break that fills a sewer main causes back up into 30 plus homes and poses a potential public health and safety risk to the current and future inhabitants Point number two If we as a council act to direct payment of any sort to these homeowners it must be done in a fair manner and we have to decide what is fair and appropriate in the public interest And Mr Gerhardt clarified earlier that payment for this would come out of utility enterprise funds and as it s been stated this is the fund that receives payment for usage of the utilities If funds are taken out of these utilities they must be replenished They would be replenished from all the citizens of Chanhassen that use those facilities It s our utility fund It s our sewer system It doesn t belong to somebody inside City Hall It s our s We share in it Point number three I ve lived in Chanhassen 16 years now and I believe that Chanhassen is a community marked by character vitality and caring compassion for our fellow neighbors and I believe that the hardship that landed on these homes and families could potential land one day on others in the community And if it did no doubt that event would be subject to the same scrutiny just as this one has been and as Mr Scholz commented in the comments that she s receiving from people that she encounters I believe that the entire 19 56 Chanhassen City Council March 28 2011 community is feeling some degree of pain and suffering when things like this occur Whether it s a watermain break Whether it s a car accident in a neighborhood We are a community that shares the joy and pain of one another There are roughly 7 500 water and sewer accounts in Chanhassen Roughly half the number that s in Edina by the way And I believe that a good decision in this unique circumstance is that the substantial burden of remedy for these homeowners be shared by a small sacrifice of assistance across all the users of the public utility so I would support a recommendation for payment up to a specified amount per household in exchange for release of any liability on the part of the City for the purpose of cleaning and sanitizing these homes in the interest of public health and safety And one more thing Mr Mayor I agree with the comments about Travelers Insurance but I to a certain degree I feel helpless about that so I think it s a very good suggestion as was pointed out in Mr Gerhardt s report That the city staff explore the benefits trade off s and the cost associated with this no fault sewer back up insurance that some insurance companies offer This may be a way for us to be better prepared to address the financial impacts of future events like Chanhassen Hills And I do have just one last comment I have insurance on my home and the insurance on my home covers the entire cost of my home It doesn t cover 70 or 80 I make sure that that insurance covers everything in my home including my personal property and I think as a minimum we need to use this as a reminder to all citizens of Chanhassen to review the insurance policy for which they are responsibility for and that is what s inside their home so that s my comments Mr Mayor Mayor Furlong Thank you Alright thank you Thank you First of all let me start by thanking the residents that have been involved this evening and spoke this evening as well as those before and those that have sent emails and other correspondence and have been involved This has been a situation that I think everybody can empathize with I know that I can t think of a single person that I ve spoken to over the last 4 weeks that didn t immediately recognize the difficulty that the homeowners in this case that were affected by this must be going through There is that sense common sense of connection that I think has been spoken about here tonight There s been a lot of discussion about insurance as well Both insurance for the City standpoint to cover our liabilities and from the homeowners standpoint to cover their possessions and property My sense is while we don t have the specific numbers In fact we heard tonight here that some of the homeowners had some insurance it may not have been at the level necessary to cover their complete loss We don t know that everybody did and my sense is from just hearsay comments that likely not everybody did have insurance The homeowners which has caused part of the frustration and angst that I m sure that they re going through and I think Councilor Laufenburger s comments about for the 27 30 people that were affected you know I m guessing that they became very aware of what was and wasn t covered by their insurance policy very quickly the next day but I think it is something that everybody else can look at That being said I think that there are you know if the City has liability in a situation we carry insurance for that Our current insurance is Travelers Everybody knows that and if we are liable then we have coverage for that and that s a responsible position for us to take The challenge comes up obviously when when if there is no liability for payments to be made I think there s generally I ve heard comments from everybody here this evening about the or the recommendation from staff is well received it probably doesn t meet anybody s position as to what would be appropriate If there s payments to be made by the part of the City if there s an issue from a public interest standpoint I think that issue lies with public safety Public health From a clean 20 57 Chanhassen City Council March 28 2011 up standpoint but I think there are some limits there Bottom line I think that you know unless there s liability on the part of the City here it s difficult for us to cover costs for property owners which was insurable by the property owners We can talk about where the fault or liability is At this point from information that I ve received it has not been the City s fault or liability If there was anything that we could do and if it makes sense to look for more information as suggested earlier whether or not the cost of the clean up or participation in the cost of the clean up might be something from a public health standpoint again but I don t know that we re at that point this evening to pursue that so at this point you know I don t know that we re going to give an answer here tonight that the residents were hoping to hear In fact I m pretty sure we re not based on the comments that I ve heard and to the extent that there is additional information that council members would like if this issue comes back before us I think we can address that to staff so they can gather that information If indeed it comes back before us again Unless there are other events though I don t know what we necessarily would change in terms of bringing the issue back at a future meeting unless there s updates or other information that we receive So Councilwoman Ernst you had suggested some additional information you d like to receive Councilwoman Ernst Yeah I personally would just like to see that information and again Mayor Furlong Specific I m sorry could you repeat what information you were looking for Councilwoman Ernst Oh So I d like to see what was submitted to the insurance company as a part of as the claim and I d like to see any data that shows any watermain breaks that were in the same area I mean as I said earlier we may have to involve a third party in this situation to evaluate truly what it is so Councilman McDonald If I could I think that I would like to see all the reports too that have been submitted to Travelers What went in What did Travelers write back What s the basis for their decision making so that we know exactly what s going on At this point we as council have really not seen any of this and I think because of the magnitude of this it is incumbent upon us to understand fully what s going on here so I think there may be issues that need to come back I would echo and support that at some point down the road once we get past this we do need to review our insurance policies We need to go through that in probably pretty fine detail so that s the type of information that I think Councilwoman Ernst is talking about and I would support her in that I think we need to be informed Instead of just sitting back the way that we are now we either independently gathering our own information or you know being fed information as well some of what I ve learned tonight came from the residents and I think I should have known it before then so that s the type of stuff I would like to see Mayor Furlong And Mr McDonald if I could ask by the claim information cost for clean up Cost for restoration Cost for repair Councilman McDonald Well I d like to see cost for clean up I d like to see something what damages did every house suffer What is the claim What s the magnitude of what we re talking about What was submitted to Travelers What s the written description of that claim What did they say in there that says the City s not at fault What did they base that upon We ve already heard tonight that obviously they didn t go to the site so what was that based 21 58 Chanhassen City Council March 28 2011 upon Is it based upon case law that says well because of that there is you know immunity based upon the City being a sovereign That s fine I d like to know what they based it on so as I make future decisions upon all this I have something to go from so I think we need to get more educated Mayor Furlong Councilwoman Tjornhom Councilwoman Tjornhom Mr Mayor if I may I think Councilwoman Ernst and McDonald both wanted to see a history of the back up s in our city On page 149 of our report there is a sewer back up history from 2002 to 2011 Mayor Furlong Right Councilwoman Tjornhom That was submitted by staff so that is there Councilwoman Ernst So it sorry Councilwoman Tjornhom No that s okay Councilwoman Ernst Is that everything That includes every watermain break that has occurred in that area Paul Oehme No this is city wide for just sewer back up s Councilwoman Ernst Okay Right So I was talking about all watermain breaks in those areas Just for clarification Councilman Laufenburger Mr Mayor Mayor Furlong Mr Laufenburger Councilman Laufenburger As Councilman McDonald has discussed I think there are two groups of information that could be relevant First of all is the claims submitted to the City and then to Travelers by the homeowners Do they go directly to Travelers or do they go first to us Mr Gerhardt Todd Gerhardt I believe what we did is created an inventory of names that submitted a claim and at this point Travelers did not ask for a detailed list being of expenses that homeowners incurred They looked at each not each of the claims but the incident itself What did the City do that may have made them liable to cause the sewer back up to occur in each of the homes And that s what their investigation was based on The incident report that we prepared basically was a verbal discussion that staff had with Travelers about when did we arrive on scene How quickly did we have the water shut off What are our maintenance records Was the pipe installed properly So we provided that information to Travelers and based on that information they made the decision that the City followed proper protocol in maintaining the system Arriving on scene in a timely manner 22 59 Chanhassen City Council March 28 2011 Councilman Laufenburger Okay so the first piece of information that Travelers received is the Chanhassen incident report and from that they would make the decision in their view did Chanhassen do anything wrong And if their decision was yes they did do something wrong then they would look detail at all of the claims I would assume Does that make sense Mr Gerhardt Todd Gerhardt That is correct Councilman Laufenburger So there s two bodies of information First is what did we submit to Travelers I would agree That s something that I would like to see because I think I m not an insurance person by any means but I would like to see the basis for which Travelers made that decision And then on the detail of the home I think that s worthwhile but I can tell you based on discussions that I ve had with the homeowners some of them incurred zero expense Some 500 Some 2 000 and some in the realm of 20 000 25 000 30 000 including personal effects so I can t say with honesty or with specific precision what the cost of cleaning the total cost of cleaning for those homes but I can assure you this it s not the same for all of them and the total expense is not the same for all of them But even if we have the information that Travelers received it sounds like Councilman McDonald that you re advocating that we challenge Travelers decision that the City didn t do anything wrong Is that correct Councilman McDonald No I m not necessarily saying that What I m saying is we need to get out ahead of this One of the things that bothers me the most about being on council is the fact that I come to these meetings and then I find out something and I m asked to make a decision I can do that That s not a problem but in this particular instance this is more than what I ve ever been asked to do and in order to come back at some future point and this will come back and everyone knows it will we are going to be asked to again pay off To make some people whole because will tell you right now based upon what I ve heard legally we re not negligent Court case the odds are against anyone It s going to come back to the City at some point We re going to have to make a decision At that point we need to understand the magnitude of this damage and if you wait until this goes all the way through by that time people s memories have faded What were my expenses I m saying right now the City needs to tell all the residents you need to come in and make a claim to us How much money are we talking about per home so that we understand how much everybody s loss is so that we can deal with it down the road because one size is not going to fit all If we have to look at something that says what s fair and equitable here some of that s going to be based upon what was your loss and if we try to you know figure out how much money are we talking about Where s it going to come from You need to know those damage figures and that s why I m saying we need to start doing our work now Not wait until this is played out Maybe we won t have to make that decision and everything will be taken care of but I m saying that odds are we re going to have to make that decision so I think we should be prepared Mayor Furlong And let me ask for clarification At this point Mr Gerhardt Travelers as I understand it has made a decision twice that the City was not negligent Todd Gerhardt That s correct 23 60 Chanhassen City Council March 28 2011 Mayor Furlong On this issue On this matter So absence negligence I mean we can gather information I don t want to I don t want to raise expectations falsely because Councilman McDonald No I m not trying to Mayor Furlong Because some of the comments made that I heard earlier with regard to lack of negligence you know then there s no justification for payment I think that s the insurance companies pay that My thought is simply as I think I mentioned before is if we were negligent whether Travelers made that decision ahead of time or whether it s decided by someone else our liability then is covered by insurance Councilman McDonald Right Mayor Furlong To the cost Less our deductible so I think I guess you know we can gather more information I m concerned about raising expectations beyond you know continue to drag this along unless there is a sense that that there s a reason to come I don t know what facts are going to change Maybe that s my question Councilman McDonald I m not trying to raise expectations Mayor Furlong Okay Councilman McDonald I m just saying that this is an issue that is not going to go away We are going to be asked to make another decision at some point in time Liability at that point will probably not be an issue What will be the issue is the fact that citizens of this community have suffered a loss What are we going to do about it and we need to provide an answer Tonight we re not going to give that answer I think the residents and the citizens out here want an answer It is incumbent upon us as the political leadership of this community to give an answer Whether it s thumbs up or thumbs down that s the answer but we need to give an educated answer and that s why I m saying before I can go in and say whether or not 2 500 s the right number Zero s the right number 10 000 s the right number I need to know what am I dealing with I have no idea Mayor Furlong Okay Then as specific as possible what additional information would you like staff to gather You ve mentioned the information submitted to Travelers Councilman McDonald Right Mayor Furlong And details about the claims Councilman McDonald Right I would like the residents to provide to the City what their claim is What is their loss Councilwoman Ernst Can I just add to that 24 61 Chanhassen City Council March 28 2011 Councilman McDonald Yep Councilwoman Ernst So I heard Mr Gerhardt talk about the verbal conversation that took place with Travelers I would like to also see that documentation from Travelers as to what they documented in the verbal communication Mayor Furlong Councilwoman Tjornhom Councilwoman Tjornhom I am I this is I think all happening because we probably haven t had a work session or we haven t had just a time to really talk about what we want to know or what s happening and maybe that s because in my view Travelers has said no Even though you can gather all the information you want they still said no and so by us reviewing it and not agreeing with them I m not quite sure what that s going to change when it comes to what has happened and how we get everyone s lives back on track As a council member and this is like my seventh year and this is the first time where I ve felt really helpless If you come to me with a neighborhood issue public safety a new development coming in anything like that I can help you I could say you know let s figure this out Let s make it work for everybody But I m dealing with an insurance company right now that won t even go to your house and look and see what s happened and that s my frustration with the whole thing and so for me I understand wanting more information and to understand what has happened but delaying this for another two weeks I just think is going to keep everyone still in limbo and you re not going to have now a chance to move on and figure out what your next step is Councilman McDonald Well I guess I don t understand that Councilwoman Tjornhom And maybe I m understanding you Councilman McDonald Councilman McDonald I m saying the process has got to go forward and I think that s what Councilwoman Ernst has said Mayor Furlong And by process if I can Councilman McDonald The process is someone may have to sue somebody Mayor Furlong Okay Councilman McDonald Okay That s the process That s the way it works That s going to have to go forward What I m saying is is that down the road once the process is played out if it doesn t play out to the satisfaction of the residents and my feelings are that it s not it s going to come back before this council This is not going to go away And I want to be prepared for that Councilwoman Ernst And to Councilwoman Tjornhom s point when she was referring to Travelers not even going out to the site I mean we re missing some information here and I want to see the information that Travelers has because I think and Councilman McDonald can probably speak more clearly to this but I want to see what s been submitted so that I can kind of 25 62 Chanhassen City Council March 28 2011 get an idea of what they even have at this point because if they haven t even visited the site to evaluate the damage we re missing some huge factors here Councilwoman Tjornhom I think they haven t gone out to the site because they determined they weren t guilty or they weren t responsible for what happened Councilman Laufenburger No excuse me Councilwoman Tjornhom The City Councilman Laufenburger They determined the City is not responsible Mayor Furlong Is not responsible Councilman Laufenburger Not liable Mayor Furlong And they are our insurance carrier Councilwoman Tjornhom Correct Councilwoman Ernst But we ve already talked about the fact that we re going to be evaluating Travelers based on the decision that they came back with Really all it comes down to in very simplified forms I just would like to see the information Mayor Furlong Okay Councilman McDonald And I would second that I think it s incumbent upon us as the City Council to be informed as to what s going on Mayor Furlong Okay I think if what I m hearing is request for residents to provide detailed information on their claims and cost of clean up Cost of restoration repairs I think at the same time it would be helpful if they re willing to provide it have the residents indicate whether or not they had insurance coverage for this and to what amounts so we have a sense of how many of the 27 32 the affected homes Councilman Laufenburger The affected homes Mayor Furlong The affected homes had coverage for their property and for their potential loss if they re willing to provide it Councilman McDonald Right Mayor Furlong Any other issues or information that people would like to know Councilman McDonald I think at this point if Councilwoman Ernst wants to put her motion back on the table 26 63 Chanhassen City Council March 28 2011 Mayor Furlong There s no reason to table an item We don t have to take action on it to my knowledge I mean there s a recommendation but there s nothing to table Councilman McDonald Okay Mayor Furlong If there s nothing else to come before the council on this matter tonight No Okay Then why don t we go ahead and just take a we ll complete this item for this evening and we ll go ahead and take a 5 minute recess subject to the call of the Chair Thank you Without objection Glen Gerads submitted Minutes from the Edina City Council meeting dated February 11 2002 as Exhibit A and League of Minnesota Cities Risk Management Information regarding Optional No Fault Sewer Backup Coverage as Exhibit B The City Council took a short recess at this point in the meeting Mayor Furlong At this point I ll reconvene the Chanhassen City Council and we ll move on with our next item on our agenda TH 101 PLEASANT VIEW ROAD INTERSECTION PROJECT 11 05 RECEIVE FEASIBILITY STUDY AUTHORIZE PREPARATION OF PLANS SPECIFICATIONS Councilman McDonald Excuse me Mr Mayor I need to recuse myself from this one so I will leave now Mayor Furlong I m sorry thank you Okay Mr Oehme Thank you Mr McDonald Paul Oehme Thank you Mayor City Council members Before we get going here tonight just a little bit of house cleaning I did hand out the revised background The only change into that background is the proposed motion which should be in front of your in front of you for your consideration so Mayor Furlong And what was the change Paul Oehme It was basically the only change from the background that was in your packet to this one is the proposed motion The box up in front so Mayor Furlong Thank you Paul Oehme So with that staff thought it d be appropriate at this time to review the 101 Pleasant View intersection and trail improvements with staff with the council at this time We re at the point in the process now where we d like to have the council consider approving the authorizing us to prepare the final plans and specs for this project and move forward with this and so again the improvements are at the intersection mainly at the intersection of Pleasant 27 64 Chanhassen City Council March 28 2011 View Road and 101 Kind of the upper northeast quadrant of the city For tonight s discussion these are kind of some of the topics we d like to cover or the background information to go over what has been done up to this point Status of what s completed to date A review of the preliminary drawings we did have we do have preliminary drawings at this time and talk about what s next Next steps Review the budgets and the construction costs with you Updated costs and then if you have any questions or concerns at that time we can definitely run through those so background Staff has been monitoring this intersection for several years now We did have several concerns from area residents with this intersection and how it functions There has been some accidents at this intersection and delays getting onto 101 from Pleasant View because of the amount of traffic on 101 And also the park and rec department has been looking at installing a trail in this area on 101 in this area to connect to a regional trail on Highway 62 so And then in the last year council did authorize staff to apply for a State grant through the Minnesota Department of Transportation for improvements to trunk highway systems so with that work in progress Since we ve been working on this project council did authorize staff to proceed with the project back in January 10 of this year A neighborhood meeting was held on March 3 rd in this area 100 and I believe 34 notices were sent out for that meeting The council did approve a permit for a future trail in MnDOT right of way back about a month ago now Survey for this area to gather needed topographic information has been completed and preliminary design is completed at this time as well About a 30 design Currently this is a aerial photo of the intersection of 101 and Pleasant View There is basically 101 is a rural section roadway One lane of traffic in each direction There is right turn lanes at the intersection of Pleasant View on 101 but no left turn lanes Pleasant View does have Pleasant View is a local collector roadway with no turn lanes on that section of roadway as well so and there is a trail extension up to this point on 101 on the west side of 101 where it currently dead ends so Proposed improvements We are proposing to add left turn lanes at Pleasant View Road at 101 in each direction North bound and south bound Add a right turn lane on Pleasant View Road for traffic wanting to head south on 101 Widening the shoulders of this area The shoulders are very narrow in some spots Trying to widen that shoulder out a little bit Need a little more safety Place curb and gutter on the west side of 101 Capture drainage and delineate the traffic from where the trail is separate the trail from where the through lane of traffic is Extend the trail from Pleasant View Road to the regional trail on Highway 62 Also drainage improvements on 101 and Pleasant View and then we re planning to extend the trail on Pleasant View Road west to the trail crossing by Near Mountain and then also in conjunction with that adding the curb and gutter on the north side of Pleasant View Road We did check with MnDOT and on this intersection Again we have been monitoring like I said and signal warrant for this intersection is not met at this time by their standards So right now we are again like I mentioned we are at the point of preliminary plan set There has been a few changes to the scope that we d like to have considered included based upon MnDOT s review to this point and what we ve gathered information in the field The scope of change is a larger pavement section on 101 in the turn lanes and the through s MnDOT has requested that we match the existing pavement section that s currently out there Additional turn lane and reconstruction of Fox Hollow Drive I ll show a drawing on that There s some geometrics associated with turning in the left turn lanes on 101 to we need a little bit more space at the intersection of Fox Hollow Drive to accommodate that design And then additional pond over sizing and clean out along and storm sewer throughout the area and then a little bit more retaining wall too then we had anticipated so this drawing is what is proposed at the intersection of 101 and Pleasant View North is to your 65 Chanhassen City Council March 28 2011 right here so intersections 101 and Pleasant View is here so again we re looking at widening out the intersection Pushing out the right turn lanes farther Getting the through lanes to match up again and then adding the left turn lane as shown here in each direction north bound and south bound lanes Adding curb and gutter along the west side of 101 here Kind of urbanizing this area Right now it s a ditch section We d like to smooth out that area a little bit Pick up the storm water Place it into our current storm water ponds here Realign the intersection of or widen out the intersection of Fox Hollow and to accommodate a little geometrics that we need to improve the through movements here and then adding some shoulder here which is shown in blue To the north again adding the trail as shown in pink here Adding this trail along the west side of 101 at this intersection Shoulder work on the east side of 101 as well and then some striping work These lines here show where the storm sewer s proposed to be constructed The blue at this location shows where the approximate pond expansion would take place to accommodate the additional impervious surface and try to match the existing rate of runoff from this area Moving to the north now intersection is to the Pleasant View and 101 is to the is to the left here and Town Line Drive is up in this location so basically all I m showing here is that we re extending the curb and gutter along the west side of 101 again Blue again is shoulder work that we re proposing Additional storm sewer Capturing the local drainage as it comes off the back of lots and 101 road and treating it in the existing storm sewer pond I don t know if you can see this but there is a retaining wall that s proposed at this location here to capture or to hold back the earth at this location where the grades necessitate about a between a zero and a 6 foot high retaining wall at this location here and then tying into the existing trail at the north by 62 so This drawing shows Pleasant View Road Proposed improvements Again north is up at this time so extending the trail from 101 over here to the west about 1 600 feet of trail adding again curb and gutter the length of Pleasant View Road here where the trail exists Trying to delineate separate the trail movements from the traffic as best as we can Approximately about a 4 foot boulevard separating the back of the curb to the trail and then we did have to add a little retaining wall at this location here to hold back the grades We did have a little retaining wall there just so we don t encroach on the existing properties to the north there And then adding some storm sewer again to capture the runoff from the trail and from the roadway So with that that s pretty much the trail project as proposed So moving forward the schedule Tonight the 28 proposed to the council to propose to approve the plans and specs From here on out we d like to start talking working with the property owners on easement acquisitions There s several properties that we need to acquire easements from to basically facilitate the construction of that trail easement Or construct the trail mainly In April we plan to have the plans and specs completed and submit to MnDOT and again have another neighborhood meeting in June Later in June At that point in time if everything matches up it looks like we have identified all the issues on the design We propose to have the plans and specs out for bid and award a contract sometime in August End of August and start construction hopefully beginning of September so very tight timeline to get this project done There s a lot of work that still has to be done and due to the tight constraints right now that we re under to get the project going and to start a large project like this late in the year you know we really need to start in September If we can t make that start date in September we might have to push it back til next spring The money the grant money still will be available but schedule wise we just have to wait another construction season So in funding right now the construction estimate right now is 759 000 for all the trail and turn lane improvements to the intersection of 101 There is the grant dollars that are currently available are 594 000 which includes some dollars for engineering as well This covers a 29 66 Chanhassen City Council March 28 2011 majority of the improvements on 101 The State will not pay for any improvements off their trunk highway system so in order to pay for the trail improvements on Pleasant View Road the funds that have been budgeted for this project at this time come from park dedication street pavement management fund and the surface water fund as shown here so And then with that if you have any questions regarding the project be more than happy to try to answer them for you Mayor Furlong Thank you Questions for staff Councilwoman Tjornhom I have one Mr Mayor Mayor Furlong Councilwoman Tjornhom Councilwoman Tjornhom Paul would you mind going back to one of the first slides where it showed the trail Paul Oehme Sure Councilwoman Tjornhom Right there Is there going to be a barrier on 101 when you re going to go west on Pleasant View between the trail and the turn lane Or what s going to happen with that Paul Oehme A median Councilwoman Tjornhom Something yeah Paul Oehme No There is basically a striped center median here Councilwoman Tjornhom I m talking about where the trail is Paul Oehme Oh guard rail Councilwoman Tjornhom Or what is going to be there if anything Paul Oehme Yep Yeah there s going to be curb and gutter Concrete curb and gutter there and then at this location I think there s about a 4 foot boulevard behind the curb to the trail so it s going to be elevated at 6 inches from the curb Councilwoman Tjornhom Okay Paul Oehme So there is going to be some separation there Councilwoman Tjornhom Okay And that s on the other side too Paul Oehme That goes for the other side too as well There is a space there Councilwoman Tjornhom Or across 30 67 Chanhassen City Council March 28 2011 Paul Oehme There s a boulevard there that separates the trail from the edge of curb Todd Gerhardt So there s no plans for guard rails anywhere Paul Oehme Not at this time We haven t identified any need for guard rails Todd Gerhardt MnDOT s done their review Paul Oehme Well MnDOT will do their final review in June but we ve submitted our plans already preliminary plans Not the final plans They have not indicated the need for guard rail at this time Todd Gerhardt Okay Mayor Furlong Any other questions at this time Councilman Laufenburger Mr Mayor Mayor Furlong Councilman Councilman Laufenburger You mentioned there was a community meeting What were comments from the 13 property owners who attended Any comments Paul Oehme I would say the majority if the property owners that attended were in favor of making these improvements I think the realization is that you know what we re doing right now is not you know going to solve all the problems at this intersection Really I think the whole corridor has to be reconstructed and realigned and looked at entirely to really make it a safer corridor but I think again the comments that we received I think were positive I think everybody support most people are supportive of it I know there s one or two that had some concerns Are there going to be I mean is the cost associated with the improvements really going to make it that much safer I guess They kind of a safety analysis kind of review but MnDOT s already done that I mean that s the reason why we received the grant dollars is because we met their threshold for meeting that For meeting the grant dollars Councilman Laufenburger Okay Couple other questions You mentioned acquisition of easements Does the acquisition of those easements from the impacted homeowners or property owners does that cost us money Paul Oehme It will It will have to be tied back into the cost of the project Councilman Laufenburger Cost of the project Paul Oehme Cost of the project right 31 68 Chanhassen City Council March 28 2011 Councilman Laufenburger So will you identify the cost of those easements before you actually acquire them Paul Oehme We will yes And we re going through that process right now The engineer is drafting up what the needed easement areas are plus the descriptions to go with that We ve already been in contact with an appraiser so we ll get individual appraisals for each of the parcels that we need to acquire easements from Permanent easements so we ll identify all of that and then Councilman Laufenburger That will come back to council Paul Oehme That will come back to council and make those offers Councilman Laufenburger Alright Todd Gerhardt But your construction costs already include some acquisition costs in there Paul Oehme The construction the construction cost is mainly just for the construction yeah So we re talking easements There s basically at this property here at the southwest corner of 101 and Pleasant View that s the only property that we ve identified that we need a permanent trail easement for and right of way for the roadway All the other ones are just basically trail easements which are a lot less costly than say permanent right of way Councilman Laufenburger So like for example where you re putting in blocks to retain the ground that will require a little bit of easement is that correct Paul Oehme No At that specific location on Pleasant View that s the reason why we re building that wall is to stay out of personal properties Councilman Laufenburger Oh Paul Oehme That s we re building it in such a location that we do not anticipate any easements at that location Councilman Laufenburger Okay Paul Oehme I ll show you here This is north This is north of 101 The main easements that we re going to be needing are at this location right here where the construction of that retaining wall that bigger larger retaining walls necessitates us to get in there and need an easement for construction and then also if you look on at this location These are the property lines as they currently exist right now so basically the property line or the trail encroaches maybe 2 or 3 feet onto their existing property right now so Councilman Laufenburger So we don t acquire the property We acquire an easement to use the property is that correct 32 69 Chanhassen City Council March 28 2011 Paul Oehme That s the intent Councilman Laufenburger Okay Alright One last question There was comment about or you made comment about the potential of delaying the construction to 2012 My question is here would a delay to spring change the costs of the project Paul Oehme It may I mean right now we the City s still or staff still feels like the bidding climate is is very good Councilman Laufenburger Attractive Paul Oehme Attractive for these type of projects especially later in the year With oil prices in such flux right now and other commodities who knows what next year will hold too so I think to bid it out this year it potentially will save some costs and probably some engineering costs too and some yeah so Councilman Laufenburger Okay thank you Mr Mayor Mayor Furlong Any questions Councilwoman Tjornhom I have one quick question Did we receive municipal consent from Eden Prairie Paul Oehme Municipal consent We don t need municipal consent for this project Basically we ve talked to Eden Prairie several times about this project They have allowed us to work with them in terms of their storm water system Basically all the runoff from this area ends up in Eden Prairie s storm sewer system so as long as meet their threshold for storm water quality and quantity and rates and those type of things they re willing to go along with the project basically Mayor Furlong Couple questions Mr Oehme Some of my project questions have already been answered Questions on funding In the grant process the grant approval process you had mentioned a little bit about some of the criteria that the State considers in whether or not to approve the grant What are the public benefits in the State s mind to this This intersection project And trail project Paul Oehme I think if I can go back to that same slide of the intersection I think the main benefit is the conflicts that are currently occurring right now with the traffic trying to get onto Pleasant View north bound and the delays associated with the traffic coming south bound and those conflicts where you know there s vehicles in the through lane and vehicles trying to make a left hand turn and vehicles behind them trying to go north bound and the congestion that that conflict causes which basically delays clogs up that intersection and potentially causes accidents to occur and we ve kind of documented some of those cases where maybe some of these with the left turn lane that some of these accidents could be avoided Mayor Furlong Okay 33 70 Chanhassen City Council March 28 2011 Paul Oehme There is you know a lot of there are some accidents that occur when there s traffic waiting on Pleasant View trying to get on 101 more or less north bound There s such a delay at that intersection at periods during the day that you know drivers have a tendency to rush and try to get onto 101 and not be patient and maybe that s where some of those conflicts occur so under this design you know trying to get as much traffic through that intersection to clear so those delays on Pleasant View are reduced You know that s the intent of the project It s basically the same design that the County looked at when they made the improvements on Powers Boulevard by Lake Lucy Road so same concept Mayor Furlong Okay And couple follow up questions on the same issue Has the County seen some improvement or have we seen some improvement on Powers Boulevard with the left turn lanes being added in terms of safety and mobility Paul Oehme I haven t checked with the County but I can definitely do that this week Mayor Furlong If you would I d expect to see that we had some but it would be nice to see if they have any information Paul Oehme Sure Mayor Furlong I got to believe that residents are receiving less illegal passing tickets since they don t have to pass illegally anymore so at least there s been an improvement there The other question I had back to the MnDOT grant approval process is there a minimum level of or a qualifying level of safety or mobility improvement that needs to be achieved before these grants are provided or are they competitive process or both Paul Oehme Yeah it s both It s competitive and there s kind of a level threshold that you put together with number of accidents It looks at MnDOT actually did some traffic analysis out here They were out here last year looking at the turning movements and delays and counting the turning movements especially during peak hours so based upon that information the accident reports and the daily trips that met their minimum threshold Mayor Furlong And the reason I m asking I don t want to get into comments but we re being asked to authorize and move forward with a project that will be spending City resources Financial resources but essentially we re also utilizing State resources and so to the extent that they are looking at it from a safety and mobility standpoint as well as we are not only from safety and mobility for our standpoint but the trails I think they will provide safety for pedestrians which is also going to provide quality of life enhancement in this area too Going back to the City s portion of funding for this of the three funds that you mentioned were those included in the CIP this last year so they were planned for and prioritized as part of our planning process Paul Oehme Yes they were and they were budgeted for I think I included those in the packet too so those had been identified and budgeted for this year so 34 71 Chanhassen City Council March 28 2011 Mayor Furlong Okay And Mr Hoffman Park and Rec Director in terms of the trail and trail connections I know the council hears this but for people watching at home Why do we see these type of connections as priorities for this city and from a park and recreation trail standpoint Todd Hoffman Absolutely Thank you Mr Mayor members of the council These two segments we talk speak to them individually The one the gap on 101 is the last remaining section of the trail on 101 Mayor Furlong Is that the section going north Todd Hoffman Going north Mayor Furlong Okay Todd Hoffman Between the existing trail that was constructed over 10 years ago and the trail system to the north on 62 and then north on 101 into the Minnetonka and then east into Eden Prairie so that s an important section of trail and then the Pleasant View is the last really remaining link between that intersection and then North Lotus Lake Park There s a trail connection where this terminates at the west This new section of trail that goes into the neighborhood to the north but then the trail also crosses the road at that point and is on the south side of Pleasant View Road and then makes it s way down to North Lotus Lake Park So both those those are two important links They provide safety They provide a convenience to the residents in this area to have the same type of public trail improvements that we have in other areas of the community People will be able to make a better safer trips and more opportunities for loops in their neighborhood The Park and Recreation Commission studied this as an independent trail project about 18 months ago and the cost as an independent project was over 400 000 and so they again reviewed this proposal as brought forward by Paul and his staff and at a 95 000 investment for those two sections of trail the commission really thought that was a great value and were excited about the opportunity to be involved in the project And in fact they made a recommendation to the council this the 400 000 was not included in their CIP and so this was wiped clean out of their CIP but they did review this and made a recommendation to the council to include the 95 000 as a part of the project and to support the project Mayor Furlong Thank you Any other questions for staff on this Thank you Let s bring it to council for discussion Comments Thoughts Snide remarks Councilwoman Ernst None at this time Councilwoman Tjornhom I probably will Mayor Furlong The comments thoughts or snide remarks Councilwoman Ernst Both Mayor Furlong Okay all All of the above Okay Councilwoman Tjornhom 35 72 Chanhassen City Council March 28 2011 Councilwoman Tjornhom I just living in this area I just want to speak on you know from my family and everyone s family that this is really going to be something that we all look forward to and have been wanting for a long long time It s a dangerous intersection The whole road is dangerous and I agree with Mr Oehme that it would be nice if the whole thing could just be fixed and I still have that as a goal or a wish as a council member to go through that whole intersection that whole road and make it safe for everybody but until then I guess I ll start with Pleasant View Road Mayor Furlong Start with what we can Councilwoman Tjornhom Yep And move from there Mayor Furlong Yep Thank you Other thoughts Comments Councilman Laufenburger My comment is I share Mr Hoffman s view that connecting us to other community trails is just a great asset for the community I know there s some people in the community that want to go you know town hopping from one to one to the next and the next and anything we do to make that possible for Chanhassen citizens I think is a good thing so I support this Councilwoman Tjornhom Well and to add to that as an interesting note My supervisor where I work she lives in Brooklyn Park and she went biking this summer and ended up at the end of the trail at 101 You know where it stops and so she was at my house one day and said you know I ve been here for some reason and to and behold it was you know and she probably could have made it all the way to Chanhassen had the trail continued but it ended and she stopped so Mayor Furlong So it s an economic development opportunity Councilwoman Tjornhom It really is It really is Councilman Laufenburger So here s the snide remark We may not be able to connect communities in Chanhassen but we certainly can connect our community to other communities Councilwoman Tjornhom There you go Mayor Furlong We have and I was going to tell you about this under council presentations but I made a presentation to the Chamber of Commerce last week I guess it was Todd Gerhardt Last week Mayor Furlong Time flies when you re having fun Todd Gerhardt It was a good time 36 73 Chanhassen City Council March 28 2011 Mayor Furlong It was I ll just comment on this one The I mentioned this project to the people letting them know that it was coming Very well received Very well recognized on the need for improvements and the and Mr Oehme you mentioned the Powers Boulevard improvements with adding in the turn lanes and separating traffic from turning With that example it was very clear to people because people have experienced the improvements that we ve seen there and I think we ll see those same improvements here and we re looking at similar types of improvements over in Highway 5 and Lake Minnewashta Parkway of trying to do what we can Take those steps forward where we can make incremental improvements to improve safety and mobility and I think this is an intersection that I m very pleased that we re going to make some improvements there and again our thanks collectively and personally to Mr Oehme and to everyone involved Mr Hoffman and everybody else that came together and found ways to get this done because I think it will be a benefit to everyone that goes through that intersection or walks on those trails Whether they live nearby or in Brooklyn Park Councilwoman Tjornhom That s right Mayor Furlong So very good The motion before us this evening is to was distributed to approve the feasibility study and authorize preparation of plans and specifications Is there would somebody like to make a motion Councilwoman Ernst Sure Mayor Furlong Councilwoman Ernst Councilwoman Ernst I make a motion we approve the feasibility study and authorize the preparation of plans and specifications for the 101 and Pleasant View road intersection and trail improvement project 11 05 Mayor Furlong Thank you Is there a second Councilwoman Tjornhom Second Mayor Furlong Made and seconded Any discussion on the motion Resolution 2011 20 Councilwoman Ernst moved Councilwoman Tjornhom seconded that the City Council approve the feasibility report and authorize the preparation of plans and specifications for TH 101 and Pleasant View Road Intersection and Trail Improvements Project 11 05 All voted in favor and the motion carried unanimously with a vote of 4 to 0 Councilman McDonald recused himself from this item Mayor Furlong When are we going to will we see it back then it looks like in April I m sorry council approve plans back in June Paul Oehme June Mayor Furlong So if we re on schedule Very good Thank you 37 74 Chanhassen City Council March 28 2011 APPOINTMENT TO PARK AND RECREATION COMMISSION ENVIRONMENTAL COMMISSION AND SENIOR COMMISSION Mayor Furlong Over the last 3 I guess this evening two weeks ago and four two weeks before that City Council met in work session and interviewed a number of highly qualified candidates for our commissions Each year our commissions which number 7 in members have a few positions that come up for rotating position At our last meeting we made appointments to our Planning Commission for the vacancies and the terms that were coming due This evening we re going to consider appointments to Park and Rec Environmental and Senior Commission As I mentioned I m going to open up for comments and discussion by members of the council in just a minute Great very enjoyable Great people that are interested in serving on these commissions That have served and want to continue to serve or others that want to get involved These interviews are always enjoyable on my part and we realize what a great great group of people Great group of residents that we have that live in this area that want to be involved We don t have enough room for everyone and that s the unfortunate part of having to choose but from our discussions and from our interviews I can say that for those who are not appointed to anything I would certainly encourage you to stay involved or find ways to be involved in the community through civic organizations or seek appointment in the future when vacancies occur or every year we have a number of positions that come up and so we do these every year For the Senior Commission the names that I would recommend to the council would be for Carol Buesgens for a 3 year term Terry Grathen for a 3 year term and Tom Wilson for to fill the 2 years remaining on a vacant term For the Environmental Commission recommend appointing Kathleen or Katie Mahannah and Matthew Myers both to 3 year terms And for the Park and Rec Commission I m trying to read my notes here Steve Scharfenberg Peter Aldritt and Brent Carron Did I pronounce those correctly Thank you Would be for the positions on the Park and Rec and I believe if I m not mistaken those are all 3 year terms is that correct Todd Gerhardt Yes Mayor Furlong For the Park and Rec All 3 year positions So those would be the candidates to nominate or that I would nominate Is there a second Councilwoman Ernst Second Mayor Furlong Made and seconded Any discussion on the process the candidates or the nominees Mr McDonald Councilman McDonald Mr Mayor I would just like to echo I think what you said before It can t be said enough I was just really impressed with the quality of the people who came forward and I really would encourage them you know we can t put everybody on the commission and I m sorry for that but again you know please don t just forget us and walk away because each year I know we go through this There s always appointments There s appointments during the middle of the year and I would hope that they would continue to stay involved in and really do appreciate every one that comes out and puts themselves forward to 75 Chanhassen City Council March 28 2011 serve on one of these commissions so I just wanted to recognize everybody that did that so thank you Mayor Furlong Thank you Any other comments Nope If not motion s been made for appointments to the Senior Environmental and Park and Rec Commission and it s been seconded Mayor Furlong moved Councilwoman Ernst seconded that the City Council appoint the following commission members Senior Commission Carol Buesgens Terry Grathen 3 year terms Tom Wilson 2 year term Environmental Commission Katie Mahannah Matthew Myers 3 year terms Park and Recreation Commission Steve Scharfenberg Peter Aldritt and Brent Carron 3 year terms All voted in favor and the motion carried unanimously with a vote of 5 to 0 COUNCIL PRESENTATIONS Councilman Laufenburger I do have a couple comments Mr Mayor and council members Mayor Furlong Yes Councilman Laufenburger It s interesting for me that Chanhassen Dinner Theater is currently in production of Jesus Christ Superstar and consistent with the production of Superstar Chanhassen Dinner Theater is opening up a contest for and they are receiving nominations for Community Superstars They are very interested in receiving nominations for people in the community who are enhancing the life of the community Whether it be young people who are visiting a senior home or maybe somebody who s shoveled a driveway or something like that or maybe it s a senior citizen who s working with young people in the community Anyway I applaud Chanhassen Dinner Theater in doing that Nominations will be taken through April 3 rd and for those of us that are watching at home if you simply go to Chanhassendt com that s the Dinner Theater web site and scroll down to nominations for Community Superstars I would I think there s a lot of superstars We just can t nearly recognize all of them but I think it s a great opportunity for the community to be recognized for it s efforts People in the community And second of all the Chanhassen Red Birds are starting their second season this year There was an article in the Villager about it last week and I m excited to do the public address for the Red Birds again this year and I m even more excited that next Saturday evening April 9 th at the Chanhassen Legion from 7 00 til 9 00 we will have the First Annual Red Bird Rally and this is for the community to come out and our desire is to raise fun and funds for the Red Birds organization We ve got a great schedule for games this year and our manager Chris Revers tells us that we re going to have a lot of people interested in playing so Red Bird Rally next Saturday April 9 th at the Chan American Legion Tickets available at the door Appetizers cash bar We ll have silent auction items Some very valuable items will go for some very small dollars probably and we ll have a raffle as well so come on out and support the Red Birds Thank you Mr Mayor 39 76 Chanhassen City Council March 28 2011 Mayor Furlong Thank you Other council presentations Just as I mentioned earlier just a word of thanks on my part to the Chamber of Commerce for inviting to speak to their group at Breakfast with the Mayor last Thursday Again I m trying to remember when it was So much going on Great event Good turnout Just an engaged group and it was the tough part of those presentations is always is figuring out what not to say because there just isn t time to talk about to talk about the it wasn t Thursday Don t tell me it was Wednesday Was it Wednesday Todd Gerhardt No it was Thursday I said Wednesday sorry Mayor Furlong Thursday morning thank you But it was I know Ms Aanenson and Mr Gerhardt were there and they would concur it was just an engaged group out at the Chamber and just very well received so again thank you for the Chamber to the Business Council to the Buy Chanhassen We met with a number of their representatives just 2 weeks ago but just a great group The other thing I would mention and I think Mr Gerhardt will be distributing this is the Chanhassen Council s ballot for the Rotary Club s Distinguished Service Award The Distinguished Service Award is given annually by the Rotary Club to a member of the community that has really excelled in terms of volunteerism and service over the years and so that will be coming out the Todd Gerhardt Tomorrow Mayor Furlong Tomorrow Process is to get your ballot back to Mr Gerhardt He ll tabulate them and turn them in What that does is we re not going to know who each of us voted for and we can do it in such a way that council can participate without having to do it this process We re one vote of 45 so But every vote counts right Just like in an election So thank you to that Mr Gerhardt administrative presentations ADMINISTRATIVE PRESENTATIONS Todd Gerhardt I just want to extend my appreciation to Mayor Furlong for his presentation Breakfast with the Mayor and he does a fantastic job and what a great way to start off kind of the new year and informing the public of some of our accomplishments in 2010 and things to look forward to in 2011 I know all the people that attended are usually regulars They really enjoy hearing what s going on in their community Something that they can share with their neighbors and friends and people that come to the community so thank you for taking time out of your day and I know it s a busy time for you at work and I appreciate your dedication to doing that on an annual basis so thank you Mayor Furlong You re welcome Any questions for Mr Gerhardt or his staff CORRESPONDENCE DISCUSSION Councilman Laufenburger I have just a question about that Mr Mayor Mayor Furlong Mr Laufenburger M1 77 Chanhassen City Council March 28 2011 Councilman Laufenburger Yeah there s a letter to City Manager Mr Gerhardt from the Redistricting Committee Mayor Furlong Yes Councilman Laufenburger I m just wondering just for my edification what role does the City Council of Chanhassen play if any in the redistricting as a result of the census Todd Gerhardt The City Council will determine where the new precinct lines will be if they need to be changed based on population Each district needs to have an equal amount of representation Councilman Laufenburger Each precinct Todd Gerhardt Correct Councilman Laufenburger Okay Todd Gerhardt And so staff once we receive the information from the State we ll be looking at that data and then look at changing the lines if they need to change and then bring it back for your final approval Mayor Furlong Can I have a follow up to that Councilman Laufenburger You sure can Mayor Furlong I was going to ask a question about that same letter Do we have a sense they re asking for public input I know that this group has been having a number of meetings across the state and they re asking for public input Do we have a sense of what the timing is on that input And the reason I would ask is we haven t had a discussion I don t see it in the letter It would seem to me Todd Gerhardt The public hearings have been completed and what they are looking for is any feedback to the individual Chairs between now and boy I want to say next couple of weeks Mayor Furlong That s what I m wondering and I think it would be we haven t discussed it with issues and if we have time at our next work session maybe we could bring it up and get the council up to date on redistricting In terms of a comment back to here the one that immediately jumps to mind having read this is I think as a council we may want to consider providing a comment At least that our city be contained within a single House district From but we should talk about that as well Whether or not that s important to us It would be those type of statements that we would or comments that we would provide to the to this committee and also some comments that we may want to be thinking about as we look at redistricting The population as Mr Gerhardt said may or the census may dictate that some of the precincts need to be realigned or redrawn or you know this is the opportunity to do that so I think this letter may 41 78 Chanhassen City Council March 28 2011 suggest we should do that sooner rather than later At least have a work session discussion on the process Some of the issues to consider and then we can think about if there s some overall policies that we d like to think about or have staff think about as they re looking at options within the city for the precincts Councilman Laufenburger I think that will be important that we make our views known because based on the conversation I had just briefly with Representative Joe Hoppe there is a possibility that Chanhassen could be two different districts Mayor Furlong Well and I think Representative Hoppe is on this committee so Councilman Laufenburger I think he is too yeah Mayor Furlong So we can certainly get some comments to him as well whether we want to make formal comments to the Chair or not but I think there is there are pros and cons but it s something to discuss and think about what those options are Most likely as I understand because of population changes right now in our current senate district it includes all of Carver County and then three precincts in Scott County Some townships Because of the population change Carver County will likely be too large to be in a single senate district going forward so Carver County will likely have at least two senate districts which means there ll be at least three House representatives for Carver County The question is how those lines are drawn Where they re drawn so I think it s worthwhile that we as a council start having a discussion and if we can find time on one of the April work sessions I think I would suggest that we do that Unless there s objections to Councilman McDonald No objection but if we re looking at the House districts do we have any say as far as the County Commissioner districts are drawn up or is that strictly the County Mayor Furlong I ll defer to that To my knowledge we don t Todd Gerhardt The County makes that decision but we can provide input similar to the House We determine our precincts Once we determine our precincts we send that down to the County and then they determine the County boundaries Councilman McDonald Okay Mayor Furlong Thank you Mr Laufenburger for bringing that letter up Appreciate that Any other questions or comments on the correspondence packet No We have one item of our work session agenda that we ll be picking up immediately following the meeting in the Fountain Conference Room and I m sorry Councilwoman Ernst We don t Todd Gerhardt It s 101 south 42 79 Chanhassen City Council March 28 2011 Mayor Furlong The other end of 101 This is the part south of 5 Okay If there s nothing else to come before the council this evening is there a motion to adjourn Councilman McDonald moved Councilwoman Ernst seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 9 25 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 43 80 Feb 11 2002 Edina City Council Special Meeting Minutes Page 1 of 4 MINUTES ji f OF THE SPECIAL MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL FEBRUARY 11 2002 6 00 P M ROLLCALL Answering rollcall were Members Housh Hovland and Mayor Pro Tern Kelly Member Masica entered the meeting at 6 05 p m Mayor Pro Tern Kelly stated the purpose of the special meeting was for the Council to consider the resolution offering up to 10 000 in reimbursement for structural damage and sanitization to the homeowners who experienced damage from the January 6 2002 watermain break that surcharged the sanitary sewer system Manager Hughes noted that as directed by Council staff had prepared and sent a resolution allowing up to 10 000 in reimbursement for structural and sanitization repairs for the homeowners affected by the watermain break Mr Hughes reported he had met with an indepencdent adjuster who was ready to start work just as soon as ire was given the go ahead Member Hovland asked if there was a need to address the type of adjustment standard used Member Housh said that he thought it was clear that homeowners coverage would be utilized first The City would then reimburse losses up to 10 000 including homeowners deductibles Member Hovland asked the other members of the Council if they felt that 10 000 was adequate in light of the amount of loss some homeowners suffered He added he felt it worrisome that some people had no coverage at all Member Hovland said if a natural disaster happened FEMA would be available to assist people However in this tragic unfortunate accident that was no fault of either the City or homeowners there was no place to go for help Mayor Pro Tern Kelly agreed but added that according to the City Attorney there was a fine line of what the city would be allowed to reimburse He added that he would be worried that homeowners would not pursue their own option insurance and litigation if necessary if the City offered a dollar for dollar reimbursement Mayor Pro Tem Kelly added it would be difficult to depart from the industry standard of 10 000 set by the League of Minnesota Cities Insurance Trust Member Masica stated she would like to know if the proposed 10 000 would cover the cost of structural repair and sanitization If not then she said she would consider increasing that amount Member Housh asked how many times this type of incident has happened Mr Hughes outlined the following occurrences 1987 after severe rains about 1000 homes were damaged 1994 70 S watermain be s rchaffec theanitry sewer 15 to 20 homes involve i gation s owe e ciy no e neg igen 1997 after severe rains caused surcharging of sanitary sewer approximately 75 100 homes were affected and none litigated Mr Hughes added that on an on going basis between three and five homes are affected annually Usually the cause is a service line plug but sometimes there is a plug in the main He noted that Mr Gulbronsori s incident was a plug in the main Member Housh said he was comfortable with the 10 000 reimbursement However he expressed concern with linkage of this occurrence with any future incidents Member Housh said he knew authorizing the reimbursement could be brought up as a precedent If a larger reimbursement were to be offered now there would be a greater issue in the future http www ci edina mn us citycouncil CityCouncil MeetingMinutes 20020211Spec htm 1 3 8 2011 81 Feb 11 2002 Edina City Council Special Meeting Minutes Page 2 of 4 Member Kelly agreed with Member Housh adding he was very concerned about adhering to the statutory authority as outlined by the City Attorney Member Masica stated she felt the reimbursement met the public purpose test especially when restricted to sanitization and structural repairs She stated the City must strongly market to our homeowners and businesses the need for them to insure themselves against this type of damage Member Hovland stated while he was mindful of the City Attorney s concern he was still worried about the 10 000 cap on the proposed reimbursement He said he viewed the Interlachen break as a unique incident Member Hovland stated he felt that a communication campaign would keep the policy from being precedent setting He said he would be comfortable with a 10 000 limit for any long term policy but at the current time he still felt the needs were greater Member Masica suggested increasing the limit to 15 000 for this unique situation while still requiring the funds e spent on sanitization and structural repair Public Comment LeeAnn Gustafson 1 Cooper Avenue stated she had been through the process of adjusting with her insurance company Ms Gustafson said that the adjuster used a software program that allowed so much for each damaged item based upon size style age etc Her contractors use the same program in estimating costs Ms Gustafson pointed out that 10 000 may be inadequate to cover structural and sanitization costs because the homes that have sustained damage are large Karen Wermager 3 Cooper Avenue referred to the letter she had submitted offering an amendment to the proposed draft resolution prepared by the City Attorney Ms Wermager said her estimated clean up was approximately 24 000 She added as a homeowner she had done the best she could and urged the Council to consider a larger amount of reimbursement Terrie Rose 5001 Interlachen said she appreciated the Council s sympathy and concern She asked how the reimbursement would be delivered meaning how would residents document their expenses Continuing Ms Rose expressed her concern over damaged landscaping She pointed out her home was only two years old Mr Hughes explained the City would hire an independent adjuster who would work with the homeowners Member Housh suggested Ms Rose provide the City with copies of her invoices Ms Rose concluded that when she previously asked for an emergency response team that even a brochure handed out to residents telling them where to call to begin the clean up process should be available Carl Gulbronson 5 Cooper Avenue expressed concern that the language in the proposed resolution Section 3 would exclude him from recovering the cost of his lost boiler Council discussed the issue and directed City Attorney to amend Section 3 to reflect this area of concern Tom Wesley 5633 Interlachen Circle explained he also supported increasing the maximum amount of reimbursement Mr Wesley stated he has a lift station in his front yard that was damaged and needed replacing and the current language in Section 3 would not help him with that expense Council directed the City Attorney to include sanitary sewer systems in Section 3 Mayor Pro Tern Kelly declared the hearing closed at 6 40 p m Members Housh Masica and Hovland all stated they would agree to increase the maximum reimbursement to 15 000 Mayor Pro Tern Kelly concurred with this suggestion He told the http www ci edina nm us citycouncil CityCouncil MeetingMinutes 2002021ISpec htm 3 8 2011 82 Feb 11 2002 Edina City Council Special Meeting Minutes Page 3 of 4 residents he felt the Council was being extremely generous with them and noted that it probably would be rare to receive this same treatment in another city Member Hovland introduced the following resolution and moved its adoption RESOLUTION NO 2002 15 PROVIDING FOR REIMBURSEMENT FOR DAMAGES TO RESIDENCES AS A RESULT OF BACKUP OF SANITARY SEWER SYSTEM BY A SURCHARGE FROM WATER MAIN BREAK BE IT RESOLVED by the City Council of the City of Edina as follows SECTION 1 RECITALS The City owns and operates a water utility and a sanitary sewer utility On January 6 2002 a break in a water main located on Interlachen Boulevard in the vicinity of Cooper Avenue resulted in a backup in the sanitary sewer system in homes in the vicinity due to surcharging caused by the water main break the Event Owners of homes damaged by the Event have submitted claims to the City seeking reimbursement from the City for their damages The City s liability insurance carrier has reviewed the Event and denied the claims because of an absence of showing of negligence on the part of the City On January 15 2002 and on February 5 2002 the City Council took testimony concerning the Event and the damages to homes caused by the Event Many of the homeowners damaged by the Event do not have insurance coverage for sewer backups or if they have insurance coverage have incurred damages in excess of coverage limits SECTION 2 FINDINGS The City Council believes that the Event is a unique event that has resulted in a hardship to the owners and residents of homes in which the sanitary sewer backup occurred and that there is a potential public health and safety hazard to the City if the damaged homes are not properly cleaned sanitized and repaired Because of either a lack of insurance coverage or being underinsured certain homeowners do not have the financial means to properly clean sanitize and repair the damage The City Council believes that because of the uniqueness of the Event and the potential health and safety hazard some form of City assistance to the owners of the residences damaged by the Event is appropriate SECTION 3 COSTS ELIGIBLE FOR REIMBURSEMENT The City Council hereby approves reimbursement to homeowners for damages caused by the Event not covered by the homeowner s property insurance in the amount of up to 15 000 per home Such reimbursement shall cover costs of clean up and sanitation of the home costs of the disposal of damaged items losses from damage to carpets heating and air conditioning equipment plumbing and sanitary sewer systems hot water heaters and water softeners and losses from damage to sheet rock wall board and paneling Costs of replacement or sanitizing of rugs and furniture and of other contents damaged by the Event shall not be reimbursed Homeowners whose property insurance provided coverage for damages from the Event shall be eligible for reimbursement for any deductible amount paid by the homeowner subject to the conditions established herein SECTION 4 ADJUSTMENT AND PAYMENT OF CLAIMS The City Manager is authorized to retain an independent adjuster to evaluate claims to determine losses to be reimbursed by the City within the conditions set forth in Section 3 hereof using the same standards that would be used by an insurance company in adjusting claims for property damage The costs of any reimbursement and of the independent adjuster shall be paid from City utility reserves SECTION 5 REIMBURSEMENT PROVIDED ON NO FAULT BASIS NO ADMISSION httn www ci edina nm us citycouncil CityCouncil MeetingMinutes 20020211 Spec htm 3 8 2011 83 Feb 11 2002 Edina City Council Special Meeting Minutes Page 4 of 4 OF LIABILITY The reimbursement for damages caused by the Event authorized to be paid is being provided on a no fault basis by the City and it shall not be a condition of such reimbursement that homeowners receiving reimbursement provide a release of liability to the City Any reimbursement for damages caused by the Event paid by the City shall not in any manner constitute an admission of liability for such damages on behalf of the City and such reimbursement shall only apply to this Event and not to any other damage caused by other sanitary sewer backups in the City Dated February 11 2002 Member Housh seconded the motion Rollcall Ayes Housh Hovland Masica Kelly Resolution passed There being no further business on the Council Agenda Mayor Pro Tern Kelly declared the meeting adjourned at 6 45 P M City Clerk http www ci edina mn us citycouncil CityCouncil MeetingMinutes 20020211 Spec htm 3 8 2011 84 ca OF CONNECTING INNOVATING MINNESOTA SINCE 1913 1 ITIES RISK MANAGEMENT INFORMATION OPTIONAL NO FAULT SEWER BACKUP COVERAGE The League of Minnesota Cities Insurance Trust LMCIT offers property casualty member cities no fault sewer backup coverage This optional coverage will reimburse a property owner for clean up costs and damages resulting from a city sewer backup or from a city water main break irrespective of whether the backup was caused by city negligence The no fault sewer backup coverage option is intended to Reduce health hazards by encouraging property owners to clean up backups as quickly as possible Reduce the frequency and severity of sewer backup lawsuits i e property owners may be less inclined to sue if they receive conciliatory treatment at the time of the backup Give cities a way to address the sticky political problems that can arise when a property owner learns the city and LMCIT won t reimburse for sewer backup damages because the city wasn t negligent and therefore not legally liable Many cities and their citizens may find this coverage option to be a helpful tool However it s also important to realize it s not complete solution to sewer backup problems and not every possible backup will be covered Which sewer backups are covered The no fault coverage would reimburse the property owner for sewer backup damages or water main breaks regardless of whether the city was legally liable if the following conditions are met The backup must have resulted from a condition in the city s sewer system or lines A backup caused by a clog or other problem in the property owner s own line would not be covered It s not a situation that is specifically excluded in the coverage The coverage limit has not been exceeded Which situations are excluded The no fault coverage will not apply in several catastrophic type situations Specifically these are This material is provided as general information and is not a substitute for legal advice Consult your attorney for advice concerning specific situations LEAGUE OF MINNESOTA CITIES 145UNIVEMITYAVF WEST nicwe 651 281 1200 FAx 651 281 1298 INSURANCE TRUST ST PAUL MN 55103 2044 TOLL FREE 800 925 1122 WEB W WW LMC URG Sewer Toolkit Other Resources 14 85 Any event weather related or otherwise for which FEMA assistance is available Any interruption in the electric power supply to the city s sewer system or to any city sewer lift station which continues for more than 72 hours or Rainfall or precipitation that exceeds the amount determined by the National Weather Service to constitute a 100 year storm event What costs would be covered The coverage would reimburse the property owner for the cost of cleaning up the backup and for any damage to the property up to the coverage limit For purposes of the city s deductibles claims under the no fault coverage are treated as liability claims so the same per occurrence and or annual deductibles will apply However there are certain costs that would not be reimbursed under the no fault coverage Any costs which have been or are eligible to be covered under the property owner s own homeowner s or other property insurance and Any costs that would be eligible to be reimbursed under an NFIP flood insurance policy whether or not the property owner actually has NFIP coverage What is the coverage limit The basic limit is 10 000 per building per year The city also has options to purchase additional limits of 25 000 or 40 000 per building For purposes of the limit a structure or group of structures that is served by a single connection to the city s sewer system will be considered a single building Only true no fault claims are counted toward the limit Claims for damages caused by city negligence for which the city would be legally liable in any case are not charged against that limit What does it cost The premium charge is a percentage of the city s municipal liability premium 8 5 for the 10 000 limit 10 0 for the 25 000 limit or 12 5 for the 40 000 limit Because the LMCIT Board s intent is that this coverage be self supporting charges will be continually monitored and if necessary adjusted in the future Is every city automatically eligible No To be eligible the city must meet these underwriting criteria Sewer Toolkit Other Resources 15 86 The city must have a policy and practice of inspecting and cleaning its sewer lines on a reasonable schedule If there are any existing problems in the city s system which have caused backups in the past or are likely to cause backups the city must have and be implementing a plan to address those problems The city must have a system and the ability to respond promptly to backups or other sewer problems at any time of the day or week The city must have in place an appropriate program to minimize stormwater inflow and infiltration The city must have in place a system to maintain records of routine sewer cleaning and maintenance and of any reported problems and responses When establishing these criteria the goal of LMCIT was to focus on reasonableness rather than on creating specific standards The intent isn t to set an arbitrary requirement that sewers be inspected and cleaned every six months every three years every five years etc What makes sense in one city with some older and sometimes sagging clay lines probably wouldn t make sense in a city with More Information newer plastic lines and vice versa From the underwriting For assistance in developing sewer standpoint the real concern is that the city has considered policies practices and schedules its own situation and developed policies practices and please see the Sewer Toolkit schedules that make sense for its own situation IL How would the no fault coverage work if a sewer backup was caused by city negligence and where the city was legally liable for the resulting damages If the situation isn t one where the no fault coverage applies the city s LMCIT liability coverage would respond just as it does now That is LMCIT would investigate and if necessary defend the claim on the city s behalf and would pay the resulting damages if in fact the city is legally liable for those damages The same would be true for damages that exceed the 10 000 no fault limit or for a subrogation claim against the city by the homeowner s insurance company The city s existing LMCIT liability would respond just as it does now What s the legal basis for this coverage Wouldn t it be a gift of public funds to pay for damages the city isn t legally liable for First as noted earlier one goal is to help reduce health hazards by encouraging prompt clean ups That s clearly a public purpose and in the public interest Second the law and facts surrounding most sewer backup claims are rarely so clear that the liability issue is entirely black and white There s virtually always a way that a claimant s attorney can make some type of argument for city liability Having this coverage in place should help eliminate the need to spend public funds on litigation costs in many of these cases Sewer Toolkit Other Resources 16 87 Finally part of the process for putting the coverage in place is for the city council to pass a formal resolution that makes this no fault sewer backup protection part of the agreement between the city and the sewer customer The idea is that by paying their sewer bill the sewer user is purchasing not just sewer services but also the right to be reimbursed for certain specified sewer backup costs and damages In other words the basis for the no fault payments to the property owner would be the contract between the city and the sewer user How do we put coverage in place Contact your LMCIT underwriter for an application If the city qualifies for coverage we ll send the city a formal quote along with a model resolution To put coverage in place the city council must formally pass that resolution and send a copy to LMCIT If the city decides to add this coverage it will also be important to make sure citizens know about it LMCIT can Your League Resource Contact your LMCIT underwriter at 651 281 1200 or 800 925 1122 for more information about the no fault sewer backup coverage also provide models for a press release newsletter article utility bill insert etc Pete Tritz 06 10 Sewer Toolkit Other Resources 17 88 COMPREHENSIVE MUNICIPAL COVERAGE No Fault Sewer Back up and Water Main Break Coverage Endorsement 10 000 Limit Section I Coverage A Municipal Liability Coverage is amended to include no fault sewer back up and water main break coverage as outlined below 1 No fault sewer back up coverage a If all of the following four conditions are met LMCIT will pay for claims presented by the city for sewer back up damage to property of others which was not caused by city negligence 1 The sewer back up resulted from a condition in the city s sewer system 2 The sewer back up was not the result of an obstruction or other condition in sewer pipes or lines which are not part of the city s sewer system or which are not owned or maintained by the city and 3 The sewer back up was not caused by or related to a catastrophic incident 4 The date of the occurrence giving rise to the claim for damages must be on or after the retroactive date shown on this endorsement b However LMCIT will not pay for any damages or expenses 1 Which are or would be covered under a National Flood Insurance Program flood insurance policy whether or not such insurance is in effect or 2 For which the property owner has been reimbursed or is eligible to be reimbursed by any homeowners or other property insurance 2 No fault water main break coverage LMCIT will pay for claims presented by the city for water main break damage to property of others which was not caused by city negligence But LMCIT will not pay for any damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners or other property insurance 3 Definitions For purposes of this endorsement the following definitions apply a Catastrophic incident means any of the following 1 Any weather related or other event for which FEMA Federal Emergency Management Administration assistance is available Sewer Toolkit Other Resources 18 89 2 Any interruption in the electric power supply to the city s sewer system or to any city sewer lift station which continues for more than 72 hours or 3 Rainfall of precipitation which exceeds the amount determined by the National Weather Service to constitute a 100 year storm event b Sewer back up damage means damage to property including removal and clean up costs resulting from a sewer back up c Water main break damage means damage to property including removal and clean up costs resulting from the rupture of a city water main line or pipe 4 Limits a LMCIT will not pay more than 10 000 for sewer back up damage to any building under this endorsement regardless of the number of occurrences or the number of claimants For purposes of this limit 1 A structure or group of structures served by a single connection to the city s sewer system is considered a single building 2 If a single structure is served by more than one connection to the city s sewer system the portion of the structure served by each respective connection is considered a separate building b LMCIT will not pay more than 10 000 for water main break damage to any claimant regardless of the number of occurrences or the number of properties affected c LMCIT will not pay more than 250 000 for water main break damage resulting from any single occurrence All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence If the total water main break damage for all claimants in a single occurrence exceeds 250 000 the reimbursement to each claimant will be calculated as follows 1 A preliminary reimbursement figure is established for each claimant equal to the lesser of the claimant s actual damages or 10 000 2 The sum of the preliminary reimbursement figures for all claimants will be calculated 3 Each claimant will be paid a percentage of his or her preliminary reimbursement figure equal to the percentage calculated by dividing 250 000 by the sum of all claimants preliminary reimbursement figures 5 Deductibles The amount LMCIT pays for sewer back up damages or water main break damage under this endorsement is subject to the Municipal Liability Deductible shown in the Municipal Liability Declarations or the General Annual Aggregate Deductible if any shown in the Common Coverage Declarations Sewer Toolkit Other Resources 19 90 For purposes of the Municipal Liability Deductible all claims for sewer back up damages which are covered under this endorsement which occur within a 72 hour period and which result from or are related to the same condition or conditions in the city s sewer system are deemed to be a single occurrence and water main break damage which is covered under this endorsement and which occurs during any period of 72 consecutive hours is deemed to be a single occurrence 6 Retroactive Date The retroactive date for this endorsement is All other terms and conditions remain unchanged Sewer Toolkit Other Resources 20 91 COMPREHENSIVE MUNICIPAL COVERAGE No Fault Sewer Back up and Water Main Break Coverage Endorsement 25 000 Limit Section I Coverage A Municipal Liability Coverage is amended to include no fault sewer back up and water main break coverage as outlined below 1 No fault sewer back up coverage a If all of the following four conditions are met LMCIT will pay for claims presented by the city for sewer back up damage to property of others which was not caused by city negligence 1 The sewer back up resulted from a condition in the city s sewer system 2 The sewer back up was not the result of an obstruction or other condition in sewer pipes or lines which are not part of the city s sewer system or which are not owned or maintained by the city and 3 The sewer back up was not caused by or related to a catastrophic incident 4 The date of the occurrence giving rise to the claim for damages must be on or after the retroactive date shown on this endorsement b However LMCIT will not pay for any damages or expenses 1 Which are or would be covered under a National Flood Insurance Program flood insurance policy whether or not such insurance is in effect or 2 For which the property owner has been reimbursed or is eligible to be reimbursed by any homeowners or other property insurance 2 No fault water main break coverage LMCIT will pay for claims presented by the city for water main break damage to property of others which was not caused by city negligence But LMCIT will not pay for any damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners or other property insurance 3 Definitions For purposes of this endorsement the following definitions apply a Catastrophic incident means any of the following 1 Any weather related or other event for which FEMA Federal Emergency Management Administration assistance is available Sewer Toolkit Other Resources 21 92 2 Any interruption in the electric power supply to the city s sewer system or to any city sewer lift station which continues for more than 72 hours or 3 Rainfall of precipitation which exceeds the amount determined by the National Weather Service to constitute a 100 year storm event b Sewer back up damage means damage to property including removal and clean up costs resulting from a sewer back up c Water main break damage means damage to property including removal and clean up costs resulting from the rupture of a city water main line or pipe 4 Limits a LMCIT will not pay more than 25 000 for sewer back up damage to any building under this endorsement regardless of the number of occurrences or the number of claimants For purposes of this limit 1 A structure or group of structures served by a single connection to the city s sewer system is considered a single building 2 If a single structure is served by more than one connection to the city s sewer system the portion of the structure served by each respective connection is considered a separate building b LMCIT will not pay more than 25 000 for water main break damage to any claimant regardless of the number of occurrences or the number of properties affected c LMCIT will not pay more than 250 000 for water main break damage resulting from any single occurrence All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence If the total water main break damage for all claimants in a single occurrence exceeds 250 000 the reimbursement to each claimant will be calculated as follows 1 A preliminary reimbursement figure is established for each claimant equal to the lesser of the claimant s actual damages or 25 000 2 The sum of the preliminary reimbursement figures for all claimants will be calculated 3 Each claimant will be paid a percentage of his or her preliminary reimbursement figure equal to the percentage calculated by dividing 250 000 by the sum of all claimants preliminary reimbursement figures 5 Deductibles The amount LMCIT pays for sewer back up damages or water main break damage under this endorsement is subject to the Municipal Liability Deductible shown in the Municipal Liability Declarations or the General Annual Aggregate Deductible if any shown in the Common Coverage Declarations Sewer Toolkit Other Resources 22 93 For purposes of the Municipal Liability Deductible all claims for sewer back up damages which are covered under this endorsement which occur within a 72 hour period and which result from or are related to the same condition or conditions in the city s sewer system are deemed to be a single occurrence and water main break damage which is covered under this endorsement and which occurs during any period of 72 consecutive hours is deemed to be a single occurrence 6 Retroactive Date The retroactive date for this endorsement is All other terms and conditions remain unchanged Sewer Toolkit Other Resources 23 94 COMPREHENSIVE MUNICIPAL COVERAGE No Fault Sewer Back up and Water Main Break Coverage Endorsement 40 000 Limit Section I Coverage A Municipal Liability Coverage is amended to include no fault sewer back up and water main break coverage as outlined below 1 No fault sewer back up coverage a If all of the following four conditions are met LMCIT will pay for claims presented by the city for sewer back up damage to property of others which was not caused by city negligence 1 The sewer back up resulted from a condition in the city s sewer system 2 The sewer back up was not the result of an obstruction or other condition in sewer pipes or lines which are not part of the city s sewer system or which are not owned or maintained by the city and 3 The sewer back up was not caused by or related to a catastrophic incident 4 The date of the occurrence giving rise to the claim for damages must be on or after the retroactive date shown on this endorsement b However LMCIT will not pay for any damages or expenses 1 Which are or would be covered under a National Flood Insurance Program flood insurance policy whether or not such insurance is in effect or 2 For which the property owner has been reimbursed or is eligible to be reimbursed by any homeowners or other property insurance 2 No fault water main break coverage LMCIT will pay for claims presented by the city for water main break damage to property of others which was not caused by city negligence But LMCIT will not pay for any damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners or other property insurance 3 Definitions For purposes of this endorsement the following definitions apply a Catastrophic incident means any of the following 1 Any weather related or other event for which FEMA Federal Emergency Management Administration assistance is available Sewer Toolkit Other Resources 24 95 2 Any interruption in the electric power supply to the city s sewer system or to any city sewer lift station which continues for more than 72 hours or 3 Rainfall of precipitation which exceeds the amount determined by the National Weather Service to constitute a 100 year storm event b Sewer back up damage means damage to property including removal and clean up costs resulting from a sewer back up c Water main break damage means damage to property including removal and clean up costs resulting from the rupture of a city water main line or pipe 4 Limits a LMCIT will not pay more than 40 000 for sewer back up damage to any building under this endorsement regardless of the number of occurrences or the number of claimants For purposes of this limit 1 A structure or group of structures served by a single connection to the city s sewer system is considered a single building 2 If a single structure is served by more than one connection to the city s sewer system the portion of the structure served by each respective connection is considered a separate building b LMCIT will not pay more than 40 000 for water main break damage to any claimant regardless of the number of occurrences or the number of properties affected C LMCIT will not pay more than 250 000 for water main break damage resulting from any single occurrence All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence If the total water main break damage for all claimants in a single occurrence exceeds 250 000 the reimbursement to each claimant will be calculated as follows 1 A preliminary reimbursement figure is established for each claimant equal to the lesser of the claimant s actual damages or 40 000 2 The sum of the preliminary reimbursement figures for all claimants will be calculated 3 Each claimant will be paid a percentage of his or her preliminary reimbursement figure equal to the percentage calculated by dividing 250 000 by the sum of all claimants preliminary reimbursement figures 5 Deductibles The amount LMCIT pays for sewer back up damages or water main break damage under this endorsement is subject to the Municipal Liability Deductible shown in the Municipal Liability Declarations or the General Annual Aggregate Deductible if any shown in the Common Coverage Declarations Sewer Toolkit Other Resources 25 96 For purposes of the Municipal Liability Deductible all claims for sewer back up damages which are covered under this endorsement which occur within a 72 hour period and which result from or are related to the same condition or conditions in the city s sewer system are deemed to be a single occurrence and water main break damage which is covered under this endorsement and which occurs during any period of 72 consecutive hours is deemed to be a single occurrence 6 Retroactive Date The retroactive date for this endorsement is All other terms and conditions remain unchanged Sewer Toolkit Other Resources 26 97 0 iL CITY OF MEMORANDUM CIIA MSFN TO Todd Gerhardt City Manager 7700 Market Boulevard Boulevard FROM Susan Bill Senior Center Coordinator PO Box Chanhassen MN 55317 has been a good relationship and KleinBank has stated several times that they are Fax 952 227 1110 DATE April 11 2011 OW Administration SUBJ Acceptance of Donations to Senior Center Phone 952 227 1100 Fax 952 227 1110 RECOMMENDATION Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 PROPOSED MOTION The City Council approves a Resolution accepting a 750 donation from KleinBank Chanhassen for the Senior Center 2011 Augsburg College Lifelong Learning Programs and that staff is directed to prepare a letter of thanks to KleinBank Approval of this item requires a super majority vote of the City Council Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us gAsenior center kleinbank 2011 council motion donation lifelong learning program memo doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow This is the fifth year that KleinBank Chanhassen has sponsored this program This Park Recreation Phone 952 227 1120 has been a good relationship and KleinBank has stated several times that they are Fax 952 227 1110 pleased to be associated with the Senior Center and to host these presentations for community seniors Recreation Center 2310 Coulter Boulevard RECOMMENDATION Phone 952 227 1400 Fax 952 227 1404 Staff recommends that the City Council approve the attached resolution accepting Planning the 750 donation from KleinBank for the Augsburg College Lifelong Learning Natural Resources Program at the Senior Center Additionally staff will prepare a letter of thanks to Phone 952 227 1130 KleinBank for their generous donation Fax 952 227 1110 ATTACHMENT Public Works 7901 Park Place 1 Resolution Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us gAsenior center kleinbank 2011 council motion donation lifelong learning program memo doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 98 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE April 11 2011 RESOLUTION NO MOTION BY SECONDED BY A RESOLUTION ACCEPTING A DONATION FROM KLEINBANK CHANHASSEN FOR THE AUGSBURG COLLEGE LIFELONG LEARNING PROGRAM AT THE CHANHASSEN SENIOR CENTER BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts a 750 donation from KleinBank Chanhassen for the 2011 Augsburg College Lifelong Learning Programs offered at the Chanhassen Senior Center BE IT FURTHER RESOLVED that city staff is hereby directed to prepare a letter of thanks to Kleinbank Chanhassen for their contribution Passed and adopted by the Chanhassen City Council this 11 day of April 2011 ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT 99 0 CITY OF CAANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Laurie Hokkanen Assistant City Manager DATE April 11 2011 1 w SUBJ Relinquishing Rights to Justice Assistance Grant JAG Funds PROPOSED MOTION The City Council approves the decline return of the Justice Assistance Grant Program in the amount of 11 966 Approval of this item requires a simple majority vote of the City Council BACKGROUND Through the American Recovery and Reinvestment Act of 2009 grant dollars were made available within the Justice Assistance Grant Program Dollars were awarded on a formula basis and the City of Chanhassen was eligible for 11 966 These dollars were to be used for overtime costs for police services The City Council accepted this grant in April 2009 JAG funds cannot be used to supplant existing spending but must be used to augment existing service levels The budgeted amount for overtime is 70 000 Past spending has historically not reached this level Staff does not believe that overtime spending will reach a level which would allow us to access these funds before their expiration in 2012 RECOMMENDATION Staff recommends that the City Council approve the decline return of the Justice Assistance Grant Program in the amount of 11 966 GA admin Ih public safety bja grant 2009VAG Grant Staff Report return funds doc 12 Chanhassen is a Community for Life Providing for Today and Planning far Tomorrow 100 101 102 103 104 105 106 107 108 109 110 111 112 0 CITY OF CgANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Mayor and City Council FROM Todd Gerhardt City Manager DATE April 11 2011 b SUBJ Chanhassen Hills Watermain Break Sewer Backup Event At their March 28 2011 meeting the City Council requested that staff provide more information regarding the documents that were sent to Travelers regarding the Chanhassen Hills watermain break and sewer backup event that occurred on February 23 2011 The requested information is attached to this memo as follows 1 Final Investigative Report 2 Map showing the Chanhassen Hills neighborhood watermain breaks and gate valve issues 3 2006 Sanitary Sewer Televising 4 Barbara Court Photos 5 Watermain Gate Valve Repairs 6 Affected Property Owners List 7 History of Watermain and Sewer Backup Claims 8 Letter from Travelers to James Wolf dated March 1 2011 9 Letter from Travelers to City of Chanhassen dated March 18 2011 g admin tg chanhassen hills water main break 2 23 11 cc memo 04 11 2011 doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 113 ul u 10 I Jul To Todd Gerhardt City Manager From Laurie Hokkanen Assistant City Manager Kevin Crooks Utility Superintendent Date March 8 2011 Re Watermain Break and Sewer Main Flooding on February 23 2011 The City first received a call concerning a watermain break at 6 44 PM on February 23 2011 by a resident at 991 Barbara Court City staff went on to receive an additional 24 calls concerning either the watermain and or sewer back up City Utility staff were on site by 7 25 PM The water flooding the sewer system was throttled down to a point to stop the sewers from backing up at 7 40 PM The watermain was repaired and back on to the affected areas before 3 00 PM February 24 2011 The main was dewatered for the repair and a total of 10 main valves were closed to achieve isolation Thirty single family homes were out of water service for about 15 hours The entire repair process took 21 hours due to the deep frost in the area Errant information from leak detection equipment regarding the actual location of the main break made the break repair take longer When repairs were done the main was filled in small sections and air was bled and flushed from four hydrants The break was in the street near 8628 Chanhassen Hills Drive North The cause of the break appears to have been frost heaving of the soil When frost penetrates deep into the soil it can cause the soil to shift along with anything else in the soil Pipes that are buried 7 z feet deep or more as this pipe was does not require insulation The water pipe was not installed by the City but by a contractor that constructed the development The 12 ductile iron pipe was in good condition both inside and out with no signs of corrosion The pipe broke in a radial fashion exposing an unusually large 3 a gap that showed signs of deflection as the two separated sides of pipe were at a different angle when exposed This suggests that uneven downward loading forces on the pipe The water from the break could not penetrate the 4 feet of frost in the street and traveled laterally under the frost line to a sanitary manhole in the street The water then forced its way between the concrete manhole adjustment rings and instantly flooded the area s collection system The rate of flow at the break was estimated by the City water system flow monitoring equipment at over 1 500 GPM This volume far exceeded the design flows capacity of a 8 gravity sewer main and the main pressurized sending grey water into approximately 25 homes from lower level floor drains showers and toilets lq Atv 4 cAdocuments and settings toddg local settings temporary internet files content outlook jirgifjk final investigative report doc 114 In terms of system maintenance the last time the main was flushed via fire hydrants was October 2010 All hydrants are flushed twice a year in spring and summer No documentation is done for flushing individual hydrants as Chanhassen maintains almost 2 000 hydrants The age of the watermain in question is 24 years installed in 1987 All sewers are jetted at least once every 3 years The sewers in this area were last jetted in 2008 under a sewer infiltration and inflow investigation project There was no material in the sewer that caused a back up This incident was a sewer inundation due to large scale water inflows from a watermain break In the days following the incident staff discovered some grout from the adjusting rings that were damaged by the break in the sewer lines and conducted jetting and vactor operations to remove the debris Questions Raised By Residents Since The Incident 1 Response time was not adequate and contributed to severity of damage The watermain break and subsequent sewer back up were very fast acting City staff did some door knocking the night of the incident but we did not reach all affected houses Because of the nature of the incident most of the damage to individual homes was done in the first few minutes Essentially there would not have been time for anyone to move belongings or to change the outcome The general location of the watermain break was identified very quickly and the water was shut off within 55 minutes of the break Generally industry standards are to have these types of situations contained within an hour are considered good in terms of performance A sub contractor for the City used sonar detection to locate the leak location It took several hours to get through the 4 5 feet of frost at this location When they reached the main they discovered they were about 10 feet way from the actual break It took several more hours to reach the actual break location and fix the main During the digging operation no additional property damage was occurring since the water had already been turned off Finding and fixing the break only delayed restoring the water service 2 The design of the sewer and water system was faulty The sewer and water lines are separated by 10 feet which is the standard set by several agencies including the Minnesota Pollution Control Agency Staff does not believe the design of the system contributed to the incident 3 City staff was aware of a problem during the day and was working in the area on the water or sewer system City staff was not aware of any issues or the potential for the watermain break and subsequent sewer inundation prior to the initial phone call at 6 44 pm A utility employee Charlie Chihos did conduct a final meter read in the neighborhood on the day of the incident City staff cannot specifically account for other city vehicles that may have been in the area during the day but Odocuments and settings toddg local settings temporary internet files content outlook jirgifjk final investigative report doc 115 obviously there would be many reasons why they may have been in going through the neighborhood 4 The water pipe was defective possible manufacturer issue US Pipe There was no evidence that the pipe was defective in any way The condition of the pipe was in good condition inside and out with no corrosion present Pipes this deep are not expected to be insulated in this area of the country The claim rep from Travelers Insurance has advised that she does not see the claimants having success in pursuing the contractor who did the installation either 5 The cause of the sewer back up inundation was related to the failure and or lack of manhole maintenance The rate of flow into the sewer was estimated at over 1500 GPM This volume far exceeded the design flows of an 8 gravity sewer main A manhole of any design would not be expected to hold up under those conditions The manhole adjustment rings appear to have been properly grouted however the grout was meant to keep out infiltrating ground water or surface water not a mass flow of water under pressure The grout was blown out from the adjustment rings allowing an avenue for the water to enter the manhole 6 See Attached for Photos cAdocuments and settings toddg local settings temporary internet files content outlook jirgifjk final investigative report doc 116 Fox Hollow Neighborhood tags Mi t orn oUh i ail e y 3 31 2010 rt 6 X 41 Fox Hollow Dr w Watermain Break 4 1112007 4 10 2007 Grey Fox Fox Hollow 6503 Grey Fox and Fox Hollow f Watermain Break Valve Break 10 13 2004 X Grey Fox Fox Hollow 4 9 2003 Watermain Break 6430 Gray Fox Cry HO OW Watermain Break C t Lotus t r 5 9 2005 4 12 2001 6517 Grey Fox Cry Grey Fox Cry Foxtail Ct Watermain Break C Watermain Break X 11 3 2009 Park 6518 Grey Fox Cry l Watermain Bre e y Chanhassen Hills Nei hborhood CO ALL G T LW v Ap p 9 3 2009 8669 8683 O Chanhassen Hills Dr W Watermain Break T i 2 23 2011 9 3 2009 Intersection Barbara Crt 8r Chan Hills Dr N L Chan Hills Dr aterma N J in Break 1 u a Watermain Break B r 212 E O qd a y 2119 2006 k I I h 8553 Chan Hills Dr S hanhas Curb Box Leak 0 Historic WM Break Prior to 2001 No Information Hills S iZ P March 15 2011 G Eng Joleen EngProjects Paul WaterBreaks WaterBreaks 117 S V Reference Disc Street U stream Downstream Pipe Size Diameter Inches Length Feet Comments Action Rating to MH MH 1 14 LAKE SUSAN DR 38 1 38 2 8 134 MH 1 Mineral Deposits Grout Manhole 3 2 14 LAKE SUSAN DR 38 1A 38 1 8 182 Cleanout at end of line no cover on cleanout Note 3 14 LAKE SUSAN DR 38 2 38 6 8 148 4 14 LYMAN CT 38 3 38 2 8 260 5 1 14 LYMAN CT 38 4 38 3 8 187 6 14 LYMAN CT 38 5 38 4 8 81 MH 5 L aking Under Frame Replace Casting 3 7 14 LAKE SUSAN DR 38 6 38 7 8 202 74 Upstream minor standing water in service Monitor 2 8 14 LAKE SUSAN DR 38 7 38 8 8 122 MH 8 Walls Leaking Grout Manhole 3 9 14 LAKE SUSAN DR 38 8 38 9 8 241 216 Downstream Service Deposits Leaking Service Grout Service 3 10 14 LAKE SUSAN DR 38 9 38 10 8 129 MH 10 Leaking Walls Deposits Grout Manhole 3 11 14 LAKE SUSAN DR 38 10 38 11 8 131 12 14 LAKE SUSAN DR 38 11 38 12 8 372 MH 11 Deposits on Walls Grout Manhole 2 3 10 to 24 Downstream Sag Monitor 13 14 LAKE SUSAN DR 38 12 38 18A 8 181 11 15 to 153 Downstream Sag Monitor 2 14 14 CHANHASSEN HILLS DR S 38 13 38 12 8 303 15 14 CHANHASSEN HILLS DR S 38 14 38 13 8 203 86 Downstream Pipe Deflection Monitor 2 3 MH 13 Walls Leaking Grout Manhole 16 14 CHANHASSEN HILLS DR S 38 14A 1 38 14 8 85 17 14 CHANHASSEN HILLS DR N 38 15 38 12 8 130 18 14 CHANHASSEN HILLS DR N 38 16 38 15 8 158 MH 15 Mineral Deposits Grout Manhole 3 19 14 BARBARA CT 38 17 38 16 8 240 10 to 42 Upstream Deflected Pipe Monitor 125 to 156 U stream Sag Monitor 20 14 LAKE SUSAN DR 38 18 38 19 8 141 Re ort Stated Sag Did not see on tae Note 21 14 LAKE SUSAN DR 38 18A 38 18 8 162 44 to 53 Downstream Sag Monitor 2 3 22 14 LAKE SUSAN DR 38 19 38 20 8 176 3 Minor Sags 68 to 78 127 to 145 160 to 168 Down Monitor 2 3 Cast Iron services showing signs of corrosion Monitor Walls Leaking Grout Manhole 23 14 LAKE SUSAN DR 38 20 38 21 8 114 24 14 LAKE SUSAN DR 38 21 39 18 8 345 Multiple Sags 45 to 72 130 to 151 317 to MH 18 Monitor 2 25 14 MARY JANE CT 38 22 38 21 8 261 MH 21 Walls Leaking Grout Manhole 2 3 Ductile Lead Showing signs of Rust Monitor 26 14 MARY JANE CT 38 23 38 22 8 114 1 MH 22 Mineral Deposits Grout Manhole 3 27 14 LAKE SUSAN CT 38 24 38 18 8 221 146 Downstream Service Deposits Grout Service 2 3 Outside Drop Iron Corroding Monitor 28 LAKE SUSAN CT 38 25 38 24 1 8 188 MH 25 Minor Deposits Grout Manhole 3 29 14 CHANHASSEN HILLS DR S 38 26A 38 26 8 403 270 Downstream Deformed Pie Note 2 3 MH 26 Heavy Mineral Deposits Leaking Grout Manhole MH 26 Casting Is Leaking Replace Casting 30 14 CHANHASSEN HILLS DR S 38 26 39 21 8 315 52 and 74 U stream Deformed Pipe Note 2 31 15 CHANHASSEN HILLS DR N 38 27 38 28 8 297 199 U stream Pipe Deformed Note 2 32 15 CHANHASSEN HILLS DR N 38 28 38 29 8 329 MH 28 to 65 Sag 22 mark Service in water level Relay 2 3 33 15 CHANHASSEN HILLS DR N 38 29 38 30 8 117 MH 29 Mineral Deposits Grout Manhole 3 MH 30 Mineral Deposits Grout Manhole 34 15 CHANHASSEN HILLS DR N 3830 38 31 8 299 MH 31 Mineral Deposits Grout Manhole 3 35 15 CHANHASSEN HILLS DR N 38 31 38 15 8 300 MH 15 Deposits Grout Manhole 3 36 12 FLAMINGO DR 38 33 38 51 8 117 MH 51 Deposits Grout Manhole 3 37 12 FLAMINGO DR 38 33A 38 33 8 79 65 Downstream to MH 33 Sag Relay 2 3 38 12 FLAMINGO DR 38 34 38 33A 8 91 67 Downstream to MH 33A Sag Relay 2 3 39 11 FLAMINGO DR 38 35 38 36 8 160 40 11 FLAMINGO DR 38 36 38 37 8 136 44 to 70 Upstream Sag Relay 2 3 88 U stream to MH 37 Sag Rela 41 11 FLAMINGO DR 38 37 38 38 8 128 MH 37 to 25 Upstream Sag Relay 2 3 42 11 FLAMINGO DR 38 38 36 39 8 127 43 11 FLAMINGO DR 38 39 38 40 8 119 City of Chanhassen 2006 Sanitary Televising Page 38 1 of 4 118 v cal m Y 119 a 0tea tc x Fv 120 3 djustment tiny Damaged Mortar 121 Kadiai cracK 12 ductile iron pipe 122 123 124 Watermain Gate Valve Repairs City of Chanhassen Date Address Watermain Gate Valve 2011 2 11 2011 Galpin Pheasant Drive x 2 23 2011 Barbara Court Chanhassen Hills Drive N x 2010 1 15 2010 6230 6231 Fir Tree Avenue x 3 16 2010 6905 Highover Lane x 3 31 2010 41 Fox Hollow Drive x 4 20 2010 7224 Lodgepole Point x 4 27 2010 1450 Heron Drive x 5 18 2010 98 Cascade Circle x 5 26 2010 301 Timber Hill Road x 8 17 2010 1351 Lake Susan Hills Drive x 10 4 2010 3631 Red Cedar Point Road x 10 10 2010 99 Lake Drive East x 10 10 2010 Dakota Avenue Lake Drive East x 10 12 2010 6200 Murray Hill Road x 10 16 2010 6301 Hummingbird x 11 22 2010 Hwy 41 Chaska Road x 2009 1 21 2009 Minnewashta Pkwy Kings Road x 4 5 2009 7200 Frontier Trail x 4 23 2009 W 77th Quattro Drive x 4 25 2009 Audubon Road Lake Drive W x 4 30 2009 Galpin Brinker Street x 5 14 2009 Pontiac Lane x 6 6 2009 Goddard School Great Plains x 6 12 2009 Sante Fe Trail Great Plains x 6 22 2009 820 650 Lake Drive x 6 24 2009 7220 Frontier Trail x 7 2 2009 Redwing Lane Kerber Blvd x 7 16 2009 Kerber South of Pontiac x 8 5 2009 Nez Perce Drive Troendle Circle x 8 27 2009 Iroquois 76th Street x 9 3 2009 8669 8683 Chanhassen Hills Drive W x 11 3 2009 6518 Gray Fox Curve x 11 16 2009 Minnewashta Pkwy Red Cedar Point x 11 19 2009 Hwy 7 W of LS 3 x 12 4 2009 Galpin W of Melody Hill x 12 21 2009 Minnewashta Pkwy Maple Shores Drive x 12 22 2009 W 78th Street by Lyman Lumber x 2008 1 18 2008 Cypress Dartmouth x 1 24 2008 Barberry Dartmouth Ix 4 4 ditf 5 125 Watermain Gate Valve Repairs City of Chanhassen Date Address Watermain Gate Valve 1 30 2008 80 W 78th Street x 3 6 2008 Hwy 5 W of 7800 Park Drive x 5 15 2008 1591 Heron E of Audubon x 5 19 2008 1591 Park Road x 5 19 2008 Heron Ibis Court x 5 19 2008 Heron Bittern x 5 20 2008 7228 Frontier Trail x 6 3 2008 2395 Oxbow Bend x 6 3 2008 7800 Park Drive x 8 6 2008 502 W 78th Street x 8 14 2008 8201 Great Plains x 8 28 2008 642 Santa Vera Drive x 9 6 2008 8021 Erie Avenue x 9 21 2008 401 Cimarron Circle x 11 18 2008 LS 1 x 11 20 2008 6600 Pipewood Curve x 11 25 2008 W 77th E of Quattro x 12 2 2008 Park Road Park Court x 12 6 2008 Old Ironwood Easement x December lHunter Drive Fawn Hill Road x no exact date December Saratoga Santa Vera x no exact date 2007 1 11 2007 Wells 3 9 x 1 28 2007 6291 Cardinal Avenue x 2 13 2007 W 79th Street x 2 17 2007 Red Cedar Cove Easement x 3 19 2007 Hwy 101 S of Fox Hollow x 3 20 2007 Hwy 101 S of Fox Hollow x 3 24 2007 920 940 W 78th Street x 3 29 2007 950 Lake Drive x 4 11 2007 Grey Fox Fox Hollow x 4 16 2007 1800 Valley Ridge Trail S x 4 18 2007 Grey Fox Fox Hollow x 4 18 2007 6411 Oxbow Bend x 5 26 2007 1760 Valley Ridge x 6 18 2007 6800 Great Plains Blvd x 6 22 2007 6300 Galpin Stellar x 6 27 2007 Lake Susan Hills Drive Heron Drive x 10 8 2007 6341 Cypress Drive x 10 17 2007 6301 Trap Line Circle x 10 23 2007 Marsh Drive Hidden Lane x 10 24 2007 402 Cimarron Circle x 10 25 2007 LS 3 x 12 27 2007 3800 Leslee Curve x 126 Watermain Gate Valve Repairs City of Chanhassen Date Address Watermain Gate Valve 2006 1 9 2006 7510 Laredo Drive x 2 18 2006 Stratton Court x 4 7 2006 8560 Osprey Lane x 4 8 2006 Hawthrone Easement x 4 11 2006 101 Duck Lake Trail x 4 12 2006 3921 Hawthorne Circle x 4 17 2006 370 Lake Drive E x 4 25 2006 680 Pleasantview Sandpiper x 4 26 2006 3981 Co Oaks Drive x 4 27 2006 2731 Sandpiper x 5 9 200612821 Manor x 5 22 2006 6321 Yosemite x 6 6 2006 7420 Co Rd 101 x 7 2 2006 1501 Park Road x 7 25 2006 Mulberry Lake Lucy x 7 30 2006 8033 Erie Avenue x 8 9 2006 7801 Audubon Road x 9 22 2006 504 W 76th Street x 10 2 2006 Ithilien Teton x 10 2 2006 Lilac Lane x 10 9 2006 Hwy 41 x 10 9 2006 Kurvers Point Road 101 x 10 16 2006 1450 Park Court x 10 18 2006 Lyman x 12 15 2006 NW Corner 101 5 x 12 19 2006 Hwy 101 So Shore x 2005 1 11 2005 600 Pauley Drive x 2 2 2005 6440 Yosemite x 2 4 2005 Laredo Chanview Well 6 x 2 11 2005 7210 Juniper Avenue x 3 22 2005 3901 Leslee Curve x 3 29 2005 Well 6 x 4 5 2005 1841 Valley Ridge Trail N x 5 6 2005 975 W 78th St x 5 9 2005 6517 Grey Fox Curve x 6 8 2005 78th Powers x 6 28 2005 Entrance to Byerly s x 7 22 2005 Juniper Hickory x 10 13 2005 Hwy 5 W of 101 x 10 25 2005 8850 Audubon Road x 11 10 2005 6241 Dogwood x 11 25 2005 Stellar Pheasant x 12 20 2005 W 77th Frontier Trail x 127 Watermain Gate Valve Repairs City of Chanhassen Date Address Watermain Gate Valve 12 21 2005 Dartmouth Cypress x 2004 1 2 2004 3106 Hickory Road x 2 4 2004 Lake Drive W Commerce x 6 21 2004 1471 Heron Drive x 6 23 2004 Bridle Creek Trail x 9 15 2004 W 79th Street x 10 13 2004 Grey Fox Curve Fox Hollow x 12 22 2004 Market Square Parking Lot x 2003 1 14 2003 2041 W 65th Street x 1 24 2003 7609 Laredo Drive x 2 4 2003 Hwy 41 Chaska Road x 3 26 200317611 Laredo Drive x 4 8 2003 7380 Longview Circle x 4 9 2003 6530 Grey Fox Curve x 4 10 2003 Hwy 101 Duck Lake Trail x 5 3 2003 Dakota Lake Drive E x 7 6 2003 Kurvers Point Road x 4 24 2003 880 Lake Drive E x 10 19 2003 Hwy 5 W of Dakota x 2002 3 2 2002 Sandy Hook Road Dakota Avenue x 2 19 2002 W 77th Quattro x 7 22 2002 W 78th St Target Entrance x 8 19 2002 Lake Dr E W of Dell Road x 8 22 2002 Teton Ashton x 8 27 2002 Teton Ashton Bretton Way x 9 4 2002 2940 Washta Bay Road x 10 5 200217194 Frontier Trail x 11 12 2002 W 79th E of Applebees x 11 12 2002 7601 Chanhassen Road x 11 12 2002 W 79th Chanhassen Inn x 11 13 2002 8104 Dakota Lane x 11 25 2002 560 W 79th St x 12 26 2002 113 Sandy Hook Road x 2001 1 20 2001 7700 West Village x 4 12 2001 Grey Fox Curve Fox Tail Court x 6 9 2001 Hwy 5 W of Park Drive IX 90 Lake Drive E x I I no exact date W 78th Medical Arts Ix I no exact date 128 Claim Info P O Box 65100 Sarah Federer Travelers Insurance 952 975 0506 Andrea Leal 612 616 3578 ENZ 6849 1090 Lake Susan Drive 800 842 6172 Chris Thorpe Vicki McKenzie Steve Fuhrman Direct Info 1031 Lake Susan Drive P O Box 65100 David Jacobsen San Antonio TX 78265 1100 Lake Susan Drive 210 527 2786 phone 952 452 1170 800 931 1018 fax aleal @travelers com Chris Thorpe Vicki McKenzie 1050 Lake Susan Drive Greg Debenedetto Glen Gerards 8593 Chanhassen Hills Dr S 1071 Barbara Court apm @popp net 612 965 0871 952 412 3869 Tim Bowman Scott Simonson 952 949 3108 1051 Barabara Court 8577 Chanhassen Hills Dr S 612 991 0909 Denise Enberg Vicki McKenzie 8608 Chanhassen Hills Drive 1021 Lake Susan Dr 952 937 9354 952 401 1068 Kelly Seltun Kathy Dordel 952 934 9385 1030 Lake Susan Drive 1040 Lake Susan Drive 949 3633 Tina Lovejenson James Wolf 1050 Barbara Court 952 934 8131 952 949 1229 612 876 2865 952 646 2757 8585 Chanhassen Hills Drive Stacey Lakosky Shari Hoeft 991 Lake Susan Drive 8600 Chanhassen Hills Drive 952 486 9540 Amy Powell 8581 Chanhassen Hills Dr S Veronica Schulz 952 949 0025 952 934 5219 1070 Lake Susan Drive Terri Berg 8616 Chanhassen Hills Drive S Lauren and Chad Olsen 952 937 7590 1071 Lake Susan Drive 952 451 0884 Sue Ries 129 8604 Chanhassen Hills Drive S 952 937 2173 1011 Lake Susan Drive Craig and Elaine Heitz 952 949 3499 1060 Lake Susan Drive Jim Subak 952 975 9178 Rick Ultu 1020 Lake Susan Drive 952 949 8911 Mark Erickson 1110 Lake Susan Drive 952 949 2774 Jeff and Patty Yeager 1120 Lake Susan Drive 952 934 4661 130 History of Water Main and Sewer Back Up Claims Travelers Insurance Claim Status 8 7 2009 7150 Harrison Hill Trail Water Main Break resulted in Wet Basement Paid 0 5 5 2007 8421 Egret Court Sewer Back Up in Basement Paid 0 7 3 2006 8809 Dakota Circle Undescribed Damage Resulting from Hydrant Flushing may have been water quality related ie rust unknown Paid 0 7 03 2003 Financial Interiors Basement Flooded during Sewer Back Up Paid 0 12 22 2005 445 Summerfield Drive Sewer Back up in Basement Paid 0 11 3 2009 6518 Gray Fox Curve Watermain break Damaged Driveway Paid 0 11 27 2010 131 8441 Egret Court and 6 other addresses Sewer Back Up Damage Paid 65 484 65 total to 7 homeowners 1 15 2010 6230 Fur Tree Ave Water Main Break in Street Basement Damaged Paid 0 132 s Andrea C Leal TRAVELERS J P o Box 65100 San Antonio TX 78265 210 527 2786 TEL 800 931 1018 FAX i i i March 1 2011 i James Wolf 8585 Chanhassen Hills Dr S Chanhassek MN 55317 Re Claim Number ENZ6849 i Insured City of Chanhassen Date of Loss February 23 2011 i Dear Mr Wolf The Travelers Indemnity Company is the General Liability carrier for the City of Chanhassen In that I capacity we acknowledge receipt of your claim 1 j Based upon the information received and our investigation of your claim we have found that our insured is not responsible for your damages The reason for our denial is that the City of Chanhassen had no actual or constructive knowledge of there being an issue with the water main prior to the date of your incident A governmental authority must have had prior knowledge of a problem and then must not have addressed the said problem in a reasonable and timely manner in order to be held negligent The simple control of public property does not constitute negligence Records reflect that the city maintains both the water main and the sewer main in a non negligent manner in addition reflects reflect that once they were notified of this situation their response was both reasonable and timely Please understand that our obligation is to pay claims submitted to us for which our insured is legally liable Based on the above information we must respectfully deny your claim for lack of negligence j As such no payments will be made to you on behalf of the City of Chanhassen for any damages you I may have sustained in this incident Cer y Andrea C Leal Claim Representative Travelers Indemnity Company aleal travelers com I cc City of Chanhassen i 133 TRAVELERS March 18 2011 City of Chanhassen 7700 Market Blvd Chanhassen Minnesota 55317 Attn Todd Gerhardt Tracking No Claimants Insured Date of Loss Dear Mr Gerhardt ENZ6849 Kathy Gardell et al City of Chanhassen 2 23 2011 Technical Specialist P O Box 65100 San Antonio TX 78265 210 527 2783 TEL 800 931 1018 FAx Marcia Hardy We have concluded our investigation into the above captioned loss We are extremely sorry that local residents experienced this unfortunate occurrenee however please be advised that we are maintaining our liability denial I have reviewed the maintenance records and determined that the City of Chanhassen inspects and maintains the sanitary sewers on a regular basis This event occurred due to a pipe freezing and subsequently thawing This Leas unforeseeable and there was no prior notice of similar issues I cannot assess any negligence against the City of Chanhassen as they responded to the crisis in a timely fashion Therefore we must respectfully deny any claims presented for property damage resulting from this loss Please feel free to contact me if you have any questions or concerns Stgekly Technical Specialit 800 347 4740 ext 2783 Fax 877 868 9028 E mail mhardy@travelers com Cc Dolliff Inc 6465 Wayzata Blvd Suite 850 St Louis Park Minnesota 55426 Attn Dan Hoffman 42p11 7k 134 0 CITY OF CHAIVHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Todd Hoffman Park Recreation Director DATE April 1 2011 SUBJ Recommendation to Approve Concept Plans and Park Names Pioneer Pass and Riley Ridge Neighborhood Parks 4 PROPOSED MOTION The City Council approves the proposed park concept plans for new neighborhood parks to be located in Reflections at Lake Riley and Pioneer Pass and the park names of Riley Ridge Park and Pioneer Pass Park City Council approval of this item requires a simple majority vote EXECUTIVE SUMMARY As a condition of approval for the subdivision of both Reflections at Lake Riley and Pioneer Pass the city acquired 4 8 acre and 8 7 acre properties using a combination of park dedication and cash purchase with the intent of developing two new neighborhood parks The exact timeline for the development of these properties into functioning parks is currently unknown but an important first step in charting this process is the approval of a park concept plan Concept plans are utilized to educate potential home buyers about what these future park sites are likely to offer for recreation amenities guide capital improvement planning and lay the groundwork for the future adoption of park master plans Staff will be making a short presentation to better introduce these new parks to the council and public PARK AND RECEATION COMMISSION RECOMMENDATION On February 22 2011 the Park and Recreation Commission reviewed the proposed park concept plans for both Riley Ridge Park and Pioneer Pass Park The verbatim minutes documenting this discussion are attached Upon conclusion of their review the following motion was made Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 135 Park Recreation Commission April 1 2011 Page 2 Wendt moved Cole Kelly seconded that the Park and Recreation Commission recommend that the City Council Approve the proposed park concept plan for the new neighborhood park in Reflections at Lake Riley 2 Approve the proposed park concept plan for the new neighborhood park in Pioneer Pass with the following changes flip flopping the basketball court and playground locations and evaluating the parking lot size of 24 spaces and 3 Approve the park names of Riley Ridge Park and Pioneer Pass Park All voted in favor and the motion carried unanimously with a vote of 7 to 0 RECOMMENDATION Staff recommends that the City Council approve the proposed park concept plans for new neighborhood parks to be located in Reflections at Lake Riley and Pioneer Pass as recommended by the Park and Recreation Commission and the park names of Riley Ridge Park and Pioneer Pass Park ATTACHMENTS 1 Location Map 2 Recommended Riley Ridge Park Concept Plan 3 Site Context Map Riley Ridge Park 4 Recommended Pioneer Pass Park Concept Plan 5 Site Context Map Pioneer Pass Park 6 February 22 2011 Park and Recreation Commission Meeting Minutes gApark th pioneer pass park commission report doc 136 OL J PdWlt Lake NMI Park t 1 r ski jw y t f azeffine 1 nity f a i Palk L a k e Riley x fir t s Z 1 r j t r Z yam i y 4 it r a Y 7 a r Eden Pralr J t w t 7 4 Pioneer PrrrMc Cha ihalssen L s y a L 1 Bluff a y 2 v5 i rt i I e f 2011 htiffosoRGor t itn 0AND F 201C MAVTEQ 137 0 n 0 l I Overlook with bench Wetland Open Space Stornmater Pond I atu al surface 1 F o rkSikv Cros alk Scale February 22 1011 0 8 t 4 8 acres rig lot lighting Riley Ridge Park Plan Concept Sider wwo OF City of Chanhassen Minnesota a A c a C Of 0000000 Park Sign i Open j Field Sounda Shdltet Riley Ridge Park Plan Concept Sider wwo OF City of Chanhassen Minnesota a A c a C Of 0000000 Park Sign 138 101 T 2ji 2 t 10 Sw 212 Riley Ridge Park Concept Site Context February 15 2011 cmor City of Chanhassen Minnesota V 139 Tradalign t xith crosswalks Trait alignment with c a 1k Park Sig n stair and accessible options Park Boundary 7 1 i Pioneer Pass Park Plan Concept 8 7 acres February 24 2011 0 CMOF City of Chanhassen Minnesota Scale a CHANUM 0 80 160ft North 140 f r r r A Pioneer Pass Residential Development L it o 41 or 0 ANa 0 2010 NAVTEQ 141 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING FEBRUARY 22 2011 Chairman Daniel called the meeting to order at 7 30 p m MEMBERS PRESENT Jeff Daniel Steve Scharfenberg Tom Kelly Scott Wendt Glenn Stolar Elise Ryan and Cole Kelly STAFF PRESENT Todd Hoffman Park and Rec Director and Jerry Ruegemer Recreation Superintendent APPROVAL OF AGENDA Daniel If there s any items that need to be added or deleted please let us know Ryan I have a Red Birds update Daniel Excellent Where do you want to put that Todd Should we just put it in the visitor or public announcements or do you want it at the end Hoffman Commission member reports Daniel Okay Thank you Elise Todd Hoffman I have a couple I d like to add Some dates for tours throughout the year so we can get those on your calendars and then also talk about an invitation from the Environmental Commission for a couple of members to attend their April 13 meeting and we can do those under Admin Just after reports so item 6 Daniel Excellent Alright anything else Okay then let s go ahead and approve the agenda Tom Kelly I move to approve the agenda with the changes noted previously Scharfenberg Second Tom Kelly moved Scharfenberg seconded to approve the agenda with additions under commission member presentations by Commissioner Ryan and administrative packet All voted in favor and the motion carried unanimously with a vote of 7 to 0 PUBLIC ANNOUNCEMENTS Ruegemer As of today the rinks are officially closed for the season The kind of warm weather that we had last week along with the snow that we had over the weekend and the effort to kind of sun angles are getting so much higher and the rinks are really starting to really melt even 142 Park and Recreation Commission February 22 2011 when it s below freezing It s just at this point it doesn t seem worth the for the remaining season that we do have so we did officially close the rinks today Daniel And how s that in comparison to normal rink shut downs Ruegemer You know I d say we re you know compared to last year earlier than last year I think we went into March last year Cole Kelly Last year was an unusual year When my son was skating when he was younger outside a lot this seems about normal Ruegemer It s about in that area Daniel Last week in February as I remember most of the official closes Hoffman Yeah end of third week And mostly due to the sun angle The sun just takes it out on the north side of the boards Basically it s just not worth the investment in time to clear off 13 inches of snow and try to get back in skating conditions I think we d fight a losing battle Daniel Thank you Jerry VISITOR PRESENTATIONS None APPROVAL OF MINUTES Cole Kelly moved Tom Kelly seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated January 25 2011 as presented REVIEW CONCEPT PLANS FOR NEW NEIGHBORHOOD PARKS TO BE LOCATED IN REFLECTIONS AT LAKE RILEY AND PIONEER PASS AMY BOWER HOISINGTON KOEGLER GROUP INC Hoffman I ll start just with a little bit of background Chair Daniels members of the commission tonight is really the first in almost a three part series of what the commission will work on for these two neighborhood park sites Generally we want to get a concept plan on the board so we have as we move into neighborhood meetings and publishing newsletters and those type of things that we have an official concept plan for the park sites and also for the developers in the area That people moving in to give an idea of what eventually that site might look like Once this is approved you ll make recommendation to the City Council to approve these concept plans Then we ll move into at an appropriate time a neighborhood meeting concept and it takes neighbors to have a neighborhood meeting so they want some of the houses to be built and some of the neighbors to move into the actual properties where these parks are sited Obviously there are other adjoining neighbors already in place and then you ll hold a neighborhood meeting at that time Receive any additional feedback Make a final recommendation to the City Council for a park master plan That then would move into the CIP process for the commission to continue on with the eventual development You re familiar with both these sites so I m not going to go through how we ve acquired them Pioneer Pass acquired through the development 2 143 Park and Recreation Commission February 22 2011 with that name and then the Riley Ridge Park which is being recommended as the name for the new park in the Reflections at Lake Riley neighborhood That started as being known as Lakeview Then it changed to Reflections at Lake Riley The developer likes the name Riley Ridge Park and in fact they want to name the street out in front of the park Riley Ridge Drive so And we have Amy Bower with Hoisington Koegler Group here tonight She ll walk you through the site plans that she s developed Concept plans for each one of these parks and she s the landscape architect so Amy come on up Amy Bower Thanks Todd I have some context maps I know you re familiar with where these parks are located but I thought it d be helpful to have some context and see how the developing neighborhoods are what phase they re at The Pioneer Park Pass is over in this area north of 212 and Audubon Road Then you can see a lot of the areas which we developed and Riley Ridge Park is up near Riley Lake and south of 212 and north of Lyman Boulevard Again you can see how the neighborhoods are yet to develop Hoffman And most of the commission has toured both sites but it s good to see in context where these are individually Amy Bower Okay So I m going to zoom in on Pioneer Park Pass Sorry Pioneer Pass Park And here you can see the 8 7 acre park and you can see how it s located and these parcels are situated because they have great access to a public road and visibility They re surrounded by residential areas and also they are both adjacent to some great natural features You can see a big woodland area that s adjacent to the park Zooming in closer I m going to show you the concept plan I think you have this in your packet Wendt Hey Todd real quick that woodland area is that that s probably not going to be developed or is that part Hoffman It s part of the primary Bluff Creek corridor and it will not be developed The property across the little alfalfa field that could be developed and then the houses in the bottom corner are in Chaska Wendt Okay Amy Bower With Pioneer Pass Park concept plan again I thought this was a great parcel to work with We have plenty of room for the typical neighborhood park amenities that we want to put in We have some great topography You re going to be able to put in a sledding hill and some overlooks and again with some great natural features with the wooded area in the park and adjacent to the park This parcel also has great visibility from Bluff Creek Boulevard A lot of public viewing in and also has great connections to the future neighborhoods All the sidewalks are connected by crosswalks in the plan The to here you ll be connected with a sidewalk and some great connections This park has the added feature of having a 10 foot kind of regional trail that links the rest of the city on one side of the park so really this concept only needs to put in a kind of a loop here to complete almost a half mile loop within the park Typical neighborhood parks is a really small parking lot for those that need to drive It s a 20 stall lot We have room for two age group play areas on a 5 to 12 and then a 2 through 5 and also a picnic 3 144 Park and Recreation Commission February 22 2011 area A shelter between those that offers a view of the open field area and views of the play areas The half court hard surface for basketball and other court ball games located near the parking lot and then there s room for a future ballfield with a backstop or kick ball or small pick up games of whiffle ball or baseball As you can see they talk about this is almost 45 35 to 45 foot drop in elevation so it s kind of a large sledding hill We want to show here the brown trees would be new trees that need to be installed because I think this is a farm kind of field and then a lot of your trees are existing trees that would be preserved So you can start with some wooded areas but you also need to do some plantings and get the shade and you just want more scenic park I m going to move on to Riley Ridge Park and then take questions Cole Kelly Amy can I interrupt you for a minute I ve got a question for Todd Thank you for putting that back up Todd I think you talked about this but just refresh my memory The ballpark and I see the open field that could be a soccer field type of thing Now are we planning to open these up to some of the sports groups for them to play there or are we planning on this park just to be for walk in for the neighborhood type pick up games or what are the thoughts Hoffman Well the basis is that neighborhood parks are not scheduled but we have some that are and this one s large enough that I think it would become a point of conversation so the couple that are are North Lotus Lake Park Meadow Green Park and those are the only and then Sunset Ridge Scharfenberg Sunset Ridge yeah Hoffman So we have a few neighborhood parks that are scheduled and I think this one would lend itself to possibly allowing for some practice activities because you have a parking lot which you could extend to even you know 24 Cole Kelly And that s my question is if we were planning on that the parking lot looks a little small to me and you know so what you know what can we do because if you re going to have teams there and you know if the streets are big enough they re going to need to be out in the streets no matter what size we make the parking lot but you said there s room for the parking lot to be bigger How much bigger and what are we thinking and should we be looking at that up front Hoffinan I think that s an appropriate conversation for the commission to have Do you feel this is a site that could accommodate those activities Scharfenberg Is the Sunset Ridge parking lot a 20 space or is there a little bit more than that Ruegemer I don t think it s any more than 20 Hoffman Not more than that because it s single stacked It s not three stack like this one Scharfenberg Right Right Daniel Are there parking issues there 2 145 Park and Recreation Commission February 22 2011 Scharfenberg I don t think so The people that park at Sunset Ridge are usually able to that are playing there are usually within the I don t think I ve driven by there when they ve had t ball that they re parked on the side of the road there on Lake Drive so I think that they re able to accommodate it for the most part Because most of the people that go to the park at Sunset Ridge if they re going to the park are neighbor people They don t drive there to come to the park It s people that are there to use the ballfield Hoffinan And the City before Bandimere and there was activities at Carver Beach A variety of other neighborhood parks but those were pretty small and tight Rice Marsh Lake and a lot of parking issues and so that was the basis once Bandimere was developed that we would take those activities out of those neighborhood park sites but again I think this one lends itself You know you heard tonight some of the desires of the candidates utilized and I think that would be one way You wouldn t have to schedule this 5 nights a week but you could schedule it Cole Kelly Right Well I m looking at that you know being a former soccer coach and player I see that nice big field and it d be a shame not to utilize it You know especially put it in the rotation so to speak but you do you know then you re going to have parking and cars stacked all over and so what s the answer to that You know can we make the parking lot a little bigger and is the street going to be big enough to handle cars parking on one side or both sides and then do you have to put signs up no parking on this side or something like that Hoffman We ll get you the answers on the street I m not certain on what the accommodations will be there just yet Daniel Yeah and I think if there s going to be any concern it would be I think multiple events with practices one after another or a combination of the ballfields being used with the open field practicing but you know certainly if we have to stay within the scope of the design right here it would certainly limit what we d be able to do but certainly I would be in favor of seeing it used in some sort of capacity Cole Kelly Right Daniel For recreation Cole Kelly I d be in favor of a bigger parking lot if we can accommodate that Daniel Any other questions Scharfenberg We re going to come back to that Amy Bower You can come back to it Cole Kelly Thank you Amy Daniel specifics with regards to the discussion 5 146 Park and Recreation Commission February 22 2011 Amy Bower The Riley Ridge Park plan shows the context again Riley Ridge Park is a 4 8 acre parcel near Riley Lake and as you can see there s no residential but there s more yet to come Again this is I think a great parcel because it has good visibility from Lyman Boulevard To keep some of your Chanhassen open space visible from driving through it Also adjacent to a really large open space wetland so it helps make that part of the park as well Again it also includes zoom into the concept plan The concept plan I just told you that north is to the east now Lyman Boulevard is over on this side and again this park has great topography features that make the park interesting It allows us to get a smaller sledding hill in here but nonetheless it has some very good topography It s not just a flat plane It has great woodland area already adjacent to it and a wetland in it and adjacent to it and a greater wetland overlooking it The park is also going to be well connected to the neighborhoods It has good sidewalk connections within this neighborhood Crosswalks Lyman Boulevard has a big city wide trail on the south side of it to bring people in from further If I talk about the park features this park s a little smaller We have a 10 stall parking lot Smaller trail loop that s a quarter of a mile and trail loop is nice because it starts angled to the woods and comes open spaces We have just one room for one play area A court Hard surface court area and a picnic area a pavilion could be nicely nestled right on the hillside overlooking the playground and also looking at slope and the woodlands Park signs near the parking lot It d also be nice to have a park sign on the intersection of Lyman and Riley Ridge Drive so that people know this is a public park I think it s yet to be seen how this outlot is handled There might be an option for an informal trail out to further into the wetland and a bench or something A natural surface trail Hoffinan It s all going to be public space so it will all be owned by the City so the park will in the end we ll actually call it you know 15 or 20 acres or whatever it is the wetland 10 acres maybe Daniel Is that publicly owned Hoffinan Yes It d be owned by the City Daniel Okay Amy Bower Again the concept is suggesting keeping the edge next to Lyman Boulevard more unmowed and trees and shrubbed up to add kind of a buffer on that side of the park and other areas the darker being shows unmowed areas Not mowed Not high maintenance And again the brown trees would be trees that would need to be planted because it s open space right now and if you try to preserve Again both these parcels have pretty good natural features to begin with and we ve fit in some of the typical neighborhood park amenities and you can see how they fit in very nicely and welcome any comments or any more suggestions you might have Hoffman One more thing Neighborhoods need sewer and water lines as well and Amy if you can just describe how that ties into this site plan and what the impacts are Amy Bower We were working back and forth with this with the engineer that s grading this and I keep sending my grading plans and they go okay So the sewer lines I think the idea is not G 147 Park and Recreation Commission February 22 2011 to bury it too deep because it s hard to maintain but not to remove a lot of trees so where we thought Todd I don t remember where Hoffman Right along the back and then it s going to be directionally bored from there up to Amy Bower It just serves so the compromise they came up with Hoffinan So the engineering staff Hoisington Koegler and then the developer s engineer worked on the siting for the sewer Originally it was much higher up on the park and would have been a 30 foot trench and in the future you know a sewer line s going to have to be dug up at some point and you would basically destroy much of this park to maintain that sewer line so we pushed it down Got it into a more appropriate location Much of it is along that trail and so if you needed access for maintenance you could access via that trail And then the last piece we worked with the applicant the developer applicant to directionally bore it so you don t disturb that mass of trees that goes through there and makes for a nicer trail experience as you walk this neighborhood trail Daniel Okay Questions Comments I think obviously there s if you look at a proposed motion the name Any concerns as far as activities Anything s on the board here I think Hoffman And physical layout is important so we want your comments on the physical layout Facilities that you see there so we can fine tune this for you Cole Kelly Again my concern is and this one is more of a park where people are going to walk to but 10 stalls seems kind of light to me Are we trying not to take down trees is that one of the reasons or Hoffman Just there s no ballfield Cole Kelly I understand that And I m not saying we need a big parking lot but Hoffinan Historically in this kind of setting 10 stalls is going to accommodate Cole Kelly Okay Majority Daniel What does Curry Farms have Hoffinan Vast majority Daniel Is that 10 or oh is that 8 Hoffman Might be 8 or 10 Sugarbush is very similar Basically it s moms and dads with kids with strollers and younger ones that drive down to the playground or taking a walk into it but I think it will accommodate and we have limited site here to expand The other one Cole Kelly We do right 7 148 Park and Recreation Commission February 22 2011 Daniel If you re really like where I live with Curry Farms I mean you take away using the open space I guess once in a while for practices on the little kiddie soccer Outside of that Hoffman Two cars Daniel Two at the most Cole Kelly Then it s not an issue Daniel Probably more popular in the winter for sledding When they come over from other neighborhoods Tom Kelly I know as an adult I would really like that trail that goes through the wooded area I know as a teenager I would really like that trail that goes through the wooded area You have about 150 teenagers across the road in the Springfield neighborhood so I don t know if that s a concern that you have or not Hoffman No Tom Kelly Okay It wouldn t be my son but it d be all these other people Hoffman A good opportunity for the leaders in that group to lead them in the right direction Scharfenberg Tom you can be the look out Daniel Scott Wendt No I really like the design of the Riley Ridge Park It s kind what we were picturing I think when we were talking about it all along so Other than that yeah I don t know how many parking spaces we could squeeze into the other one What would make it worthwhile or not I mean even if you got four 8 s you know that s probably a guesstimate probably or park along the road if you know for an event Cole Kelly So Todd is this in the CIP yet Hoffman No The development is not And Amy and her colleagues have they ve done some cost estimating From what I can see I believe that we ll be coming back once we get to that point with doing a lot of this work in house and we have the expertise and the ability on staff to complete the majority of the work and then we can also act as the general contractor in the project And I think create an ability to complete both of these sites in a timely fashion Once the neighborhoods start to grow it s difficult to see a wheat field which is intended to be a neighborhood park and so we would like to work with the commission to hopefully facilitate their development and I think we can do that in house And so then you re starting to take a look at costs like playgrounds and asphalt and you know instead of overall development There s you know not that we want to keep the job market any lower with the dirt movers but there s a lot of 149 Park and Recreation Commission February 22 2011 that are involved in all that and we can do that stuff in house We have heavy equipment operators People that can build these parks and that is really the basis of our entire parks neighborhood park system Most of them were built in house Cole Kelly Okay Hoffman But no dollars are currently allocated in the CIP You ll be seeing that as a part of this year s CIP process we ll start programming those dollars in Or making recommendations to the program Tom Kelly I think a lesson I know we re years away from it but a lesson learned from Bandimere that you may want to consider is I m not certain how useful a 2 through 5 play lot is because the kids seem to always migrate to the big one anyway so I don t know if you want to put money into two separate lots or just put money into one bigger lot because I think if I could go back 5 6 years at Bandimere and maybe we wouldn t put that second lot in Stolar When we did the neighborhood parks I think almost all of them said they didn t want the 2 to 5 They wanted more money on the regular one Hoffman I think we had one mention it tonight Lake Susan is popular because you get enough kids there The younger ones want to migrate down or the parents to the smaller one but a neighborhood park setting we don t have quite that level of use And it s also a CPSC Consumer Product Safety Commission guideline and so as an agency we really should be taking a look at that and at least challenging the commission to say this is a neighborhood that should or should not have that type of facility Tom Kelly Okay Ryan I think it s a I have kids between those ages and I think it s really nice to have that The frustration comes or the challenge comes is that they re often put too far apart and so when you have you know a child that s 5 that may want to be if you know he can play on the older structure The little one s going to want to follow and you can t have them at two different places so I think the younger you know the smaller age group would it would get utilized more if it was closer to the bigger facility Tom Kelly One more question too about the other park Not the one on the screen but the one over at Pioneer I realize a sledding hill isn t as long as it is on Powers Hill but how does the gradient of this proposed sledding hill compare to the one at Powers Is it as steep Hoffman It s going to be similar Tom Kelly Okay Hoffman And the difference here is this is going to be a southwest facing slope which is going to have more melting 9 150 Park and Recreation Commission February 22 2011 Tom Kelly Okay Stolar A lot this year Hoffinan Power Hill is west Ideal The other one the smaller hill is ideal It s facing north so And then we re going to have to work with the runoff The bottom runoff The developer already performed some of the grading and so we re going to have to take a look at that and see if we have to modify the grading so we have sufficient runoff at the bottom of this hill because it doesn t matter if you call it a sledding hill or not Once you have a hill in a neighborhood park or a community park site it s going to be a sledding hill so we want to make sure that we design it and build it appropriately Ryan And what kind of pond is it Is it any kind of a visual Hoffman It s a storm water pond Ryan Oh okay Hoffman The developer might try to dress it up but it s a storm water pond Ryan Would there be an opportunity to put a wooded path down to that or is there nothing to really see down there Down there with a bench or Amy Bower Yeah the developer just grading maxing out the ridge to it and do you want people just to look at it or do you want people to wander down there and get too closer to it Hoffman Yeah I think the trails that we have there are appropriate for this kind of site The one on the road and then the other It s really a challenge to get down and back up that grade Amy Bower Yeah I suppose up here you could see down but from here to here Hoffinan Straight down Ryan Oh it is Scharfenberg Regarding Pioneer Pass I get the whole loop thing but Amy did you look at potentially taking the loop and shortening it and bringing it more from the court to the south side or north side of the court and coming that way Just as a ball player with a trail running through the middle of the outfield sometimes if that you know the field is used that way Amy Bower Having this trail on the outfield Scharfenberg Or just getting rid of that part of it and moving it way over to the Amy Bower Just bringing it in 10 151 Park and Recreation Commission February 22 2011 Scharfenberg Right That way Was that something that you considered at all or Amy Bower Yeah I think so that one time but then we didn t want to mess up this kind of space so it s Scharfenberg Okay Amy Bower And I don t know having an edge to this helps just speeds up the ball right when it hits And you know offering people views over the hill too And I don t know 180 it s a pretty small Hoffman Yeah there s not going to be a lot of kids there but to maximize that if that trail stays there to maximize that separation is what you would be after if it stayed there Scharfenberg Yeah Stolar There s a question whether given that s all you want to do in 180 feet is that the best use of that piece of land or might that be something where you would have fields that you could use for other purposes I don t think that s finalized yet has it Hoffman What would you schedule there Ruegemer You know probably young age Probably 8 or so or under Girls softball would be appropriate for that location 180 feet is fairly standard for a youth sized field Scharfenberg Youth size okay Stolar I guess that s what we have over at the Rec Center Hoffman And the scheduling would flip flop I don t think we would want to put for both the neighborhood and then the parking so if you scheduled Lacrosse or soccer on the open field you would leave the ballfield open for the neighborhood so if somebody came down to fly a kite or throw a Frisbee they d have that space and vice versa so that would also play into the calculation of how many stalls we would be looking at for the parking Stolar So based on that usage the trail may not be an issue because it may be further out the teams will be retrieving on other than ones that get past them Hoffman At that age yeah A lot of them don t make it that far Cole Kelly So what we re looking to approve tonight is the plans Hoffman Concept plans Cole Kelly Yeah concept plans and any modifications that we think necessary 11 152 Park and Recreation Commission February 22 2011 Hoffman Correct Cole Kelly I mean I like the plans how they look At Pioneer Pass I think we should start out though with the largest possible parking lot we can get That d be my opinion Even at Bandimere which is a great great facility I ve been there when there s parking issues and no matter what size we make the parking lot there s going to be parking issues and I know that so you look at it and say okay what s the biggest we can fit to make it for it to make sense and then we go with that and that s what it is would be my opinion Hoffinan Well I would think if we the largest neighborhood parking lot we have would be this would be about it We re already at 20 Stolar What s North Lotus Hoffinan Less than that It s close to this one Stolar But you can park on both sides Hoffman Yeah 24 stalls There s a point of diminishing returns as well so 24 26 stalls is I think where we would stay Trying to bring that in at Stolar The thing is there s really short windows of time when you re going to need that parking and there s a bunch of windows of time where you won t Hoffman Yeah it s just blank space Stolar So figuring out that balance is going to be the tough part but I would say you know how is this in relation to the size of like Lotus North Lotus Park About the same acreage Hoffman Slightly less Stolar Slightly less Hoffinan About 3 acres less Stolar So it would seem to me whatever we have over there See I thought we had more I thought we had about 20 over there too Hoffinan We ll have to count them up Ryan I think we need to be cognizant of this is a neighborhood park and not everybody is involved in sports and coaching and what not and when we go to present this to the neighborhood to say that we re going to have a 26 stall parking lot that we re going to invite you know people from all around the community to come and utilize your park you know some people may not like you know like having that so I think we still need to be mindful of that This is a neighborhood parking lot and you know to keep it within the scale of everything else 12 153 Park and Recreation Commission February 22 2011 Daniel I think going back to what Cole had said the expansion of the parking lot If it s feasible and if it makes sense and Elise I certainly have taken into consideration your same given the lack of open space that we do have though and the need for filling recreational needs 20 stalls in my mind I think is a good If we re able to get a couple more stalls that d be great Out of it I think just you re right everything counts I don t know the parking structure on what Bluff Creek Boulevard will contain and how much traffic there s going to be there so that I don t know if it s been studied or not but that s certainly to take into consideration The small 2 to 5 age park certainly I would say in the future is something that we may not necessarily need to play for when we get to that point My only other comment would be on Riley to make sure that there s no good humor on the park and recreation side of the business and you don t put the basketball hoop right next to the hill there Just trust me two boys who played down at Curry Farms all the time they ll be walking all day long down that hill and missing We re almost sending them out to the pond half the time so but I think the overall layouts are taking advantage of exactly what we have I do like the loops and I think actually that little dip into the woods there I think will be something very unique for a small neighborhood park I don t know if we really have that in any of our parks I mean as far as neighborhood parks are concerned And then with regards to the as I mentioned the amenities that are going to be available over at Pioneer Pass they re both going to be just fantastic so I think when we get to the point of planning with CIP obviously you want to take into consideration you re right Todd It s just not an open field right now What are the amenities are going to be important that we can start laying out so they can start utilizing much sooner than later Whether it be playground equipment to the paths or the trails I should say to the basketball courts whatever it may be Hoffinan Yeah what you re going to find in that process is it makes sense just about to complete the entire site There s not a lot of steps that can be left out Once you grade mass grade you know and fill Once you start on asphalt you build the parking lot You build the trails You build the basketball It s done You grade the site You seed it You start planting trees and so we ll put a package together One thing I do can we put that Pioneer Pass Are you comfortable with that separation between that road and the playground I hadn t really thought about that I d be interested to hear Amy s comments on that and then the commission s as well Daniel What s the distance from the approximately From the road to the edge of the playground Amy Bower the way this trail and with kind of a trail separation Hoffman 40 feet to the trail Amy Bower So maybe 60 yeah Scharfenberg So what is your concern Todd That kids would run out towards the road Hoffman My concern is the yeah The buffer distance for a parent to grab a kid and stuff So if there was some attraction on the road that the kid looked at and the playground and they started going for the road or the trail did the parent have the reaction time or should we try to 13 154 Park and Recreation Commission February 22 2011 are people comfortable with that Bluff Creek Boulevard is going to be a busy road It s going to be a major connector to Pioneer Boulevard and there s going to be a large volume of traffic on that road Daniel I think if you start to move the orientation of what Amy has laid out then we start impacting the open field spot We start impacting other areas I mean I can see possibly where you want to flip flop maybe the court would be with the playground but then you ve got other issues with the basketball court Stolar But with a basketball court it s a little bit less of an issue Well for some would Hoffinan It d be older kids on the basketball court Stolar Plus the other idea being able to see from the parking lot the kids on the play field if you switch them around You have better visibility Whereas here you would yeah I know it s an older kids playground but you don t actually have visibility from the car to go back to the car Ryan As well as parents that have their kids playing baseball you know Daniel It d be right there across the parking lot That s a very good point Same with soccer lacrosse or whatever event they want to use for the other field Maybe that s something that we would make a recommendation on is to have that the playground and the court flip flop Hoffman Amy what were your thoughts when you designed it Amy Bower Oh no that starts to make sense too because I know yeah if you have your kids and you re at an event you want the playground nearby and that d be quite a distance It mainly was just to keep this whole area more with a more open field I think at one time we had the court over here Daniel You can still maintain it based off the width We re just going based off the width Still length wise we can go out a little bit further Stolar Yeah even if it doesn t keep that open there s plenty of open space to either the left or right of it so yeah Plenty Ryan And then you eliminate the actual 2 to 5 play area but maybe integrate some of the structures onto one Hoffinan You can t do that Ryan Oh you can t Has to be totally separate Amy Bower And then if I bring the picnic area down you know to this area too so it s closer to the playground 14 155 Park and Recreation Commission February 22 2011 Hoffinan Yeah that s the those guidelines mandate separated and if you do either one or the other or both but you cannot combine them Ryan Okay Hoffinan It s just too confusing for the parents when they use these Visually obviously it d be very attractive People would see that playground I think you re still going to be able to see it on the other side of the parking lot if you choose to move it over there Daniel Oh I think you would yeah I know for years now that it ll be years before those trees really develop or mature so you ll be able to see right through Hoffman Yeah and there s enough separation there for a basketball You can landscape it as well to slow down keep your balls off Daniel I think that would be the yeah Put in shrubs or something or slight berm Hoffinan Are you comfortable with that Amy Bower So putting the court over here yes Daniel I think the other thing you could do is I mean you could put it certainly closer to the parking lot as well Wendt What size is that court shown there Amy Bower 55 by 55 Hoffinan And what do we 50 by 50 s probably Ruegemer Yeah that sounds about right Tom Kelly Is that a half court basketball or is that full court Hoffinan Half court Tom Kelly So you could line the baskets so it s so missed shots wouldn t go into the street Hoffman Yeah it s a single basket yeah You play half court Amy Bower Yeah that would help Play so 60 feet from the trail and stuff so Stolar So on the bottom here is that is there a development over here at the bottom Hoffman Oh huh That s Liberty at Bluff Creek 300 some units 15 156 Park and Recreation Commission February 22 2011 Stolar And they have access over here through these Hoffinan Either through the main sidewalk or to that the main trail or the single sidewalk access point The grades start to prohibit other access points as you move to the south Stolar So it s only these two right Hoffinan Yep Amy Bower So those exist right now The sidewalks We re proposing a connection into the park Stolar Because I was just going to say if you end up moving the playground here if we end up doing that when we talk about this now eliminates this open field Then Steve s thought about I don t know about necessarily getting rid of the one leg of the trail but you could have a trail going through the playground That way a family coming from here goes over here Walks in and then goes straight to the playground Through the trail system Something to think about also If we do that other move Daniel I would say based off the size of the development that is around both Pioneer Pass and Liberty Heights Liberty Heights just has a pool and that s a community pool That s part of their association fee Hoffinan Yeah I don t know what Daniel I don t know if they have a park do they Maybe a small playground or Hoffinan Pool and a little walking Daniel Okay Then you re going to talk about a very popular park So I mean that s right at the heart of their center between obviously the round about there but knowing the development that s I think it s going to be extremely popular Hoffinan They re very excited They will be well represented at your neighborhood meetings Daniel So and I do think you know I think everyone s agreeing that we re moving that park That we should move the playground Separate behind the parking lot on the west side there Hoffman Anything else on Pioneer Pass that you re seeing We ll work we ll play with that trail alignment as well Those connections People especially with strollers and really do like that hard surface connection to those type of amenities And moms Ryan Yes we do 16 157 Park and Recreation Commission February 22 2011 Amy Bower So I hear you switching the court over here and putting the playground more central which really makes sense to me now that I think about it because with your kids out they want to be able to see the playground And the parking lot you deem that suitable for now Hoffman Yeah 24 to 26 I think is what we ll look at and see if it fits And then we ll take a look at some of the larger and do a calculation on if you scheduled you know 10 cars per team is Ruegemer Little light Hoffman Yeah Ruegemer I d say 24 Add 12 Cole Kelly If you say we re going to have a large volume of traffic on Bluff Creek Boulevard it s even more important to try and fit a few more cars in there I think Hoffman Yep absolutely Yeah the people that live out in the Degler developments are already utilizing this They re very excited to have this second connection and the connection that s going to continue through this whole neighborhood over to Powers Boulevard eventually through the Dorsey property you know that could be 10 15 years so this is an important connector Even when those other that other connection is made this is going to continue to be a cut through because people want to make their way over to 212 and this is a way they re going to go Daniel Alright Pioneer Pass any other comments Okay how about Riley Ridge Park Hoffman It s a tongue twister Daniel It is Pioneer Pass Park and Riley Ridge Park Ryan I think we should again consider the where the play area is in relation to the parking lot If that matters on this layout or not Stolar Isn t it an issue with the grade though because of the hill there Hoffman Really what you re working with is the only available and useable space Ryan Okay Amy Bower There s a parking lot kind of a flat area and then 5 slope coming up to the flat area and then everything s kind of 5 maxed out and the intention here is to have to grade it and have berms here and here to separate the playground more from any streets Daniel What s the distance from the parking lot approximately Best guess The playground Amy Bower It s about 60 also 17 158 Park and Recreation Commission February 22 2011 Daniel From the parking lot itself So probably about maybe 100 Amy Bower Yeah Hoffman Is there an opportunity to put it at the base of the hill there or not Amy Bower Yeah just move all Hoffman Right here Amy Bower We could have you know the court would be at one layer and the playground at another Kind of you know plateaus Tom Kelly Do you worry about runoff from water if you had the playground at the base of the hill Is it always going to be wet Hoffman We have could be a challenge depending on Amy Bower Yeah this is still all up high and then sloping that way So you re saying you d like to see the playground Ryan No I mean not that 1 I don t mind walking to a park certainly so just considering you know moms carrying a lot of their things and you know making the back and forth from the playground to the parking lot Just something to consider But if the grading doesn t allow it then I think that s understandable in this situation as well Hoffman You can throw your kid from the car to the playground Daniel What we could do what we did at Curry just put it at the bottom of the field at the bottom of the hill down there That s one heck of a long time Ryan I know Daniel Okay Any other comments or changes that you would want to propose or suggest or discuss Okay If not why don t we go ahead and motion to or propose a motion for the department s suggestions to the City Council with the addition of the changes to Pioneer Pass that we ll list and I think those changes are change flip flop the basketball court and playground location and then evaluate the parking lot size of 24 spaces Does that sound about right Okay Someone want to go ahead and make that motion Wendt So moved Cole Kelly Second 159 Park and Recreation Commission February 22 2011 Wendt moved Cole Kelly seconded that the Park and Recreation Commission recommend that the City Council approve the proposed park concept plans for new neighborhood parks to be located in Reflections at Lake Riley and Pioneer Pass with changes to Pioneer Pass Park flip flopping the basketball court and playground locations and evaluating the parking lot size of 24 spaces and approving the park names of Riley Ridge Park and Pioneer Pass Park All voted in favor and the motion carried unanimously with a vote of 7 to 0 Daniel Will that work Todd Excellent Alright thank you Amy I appreciate it CONSIDER 2011 2012 LAKE ANN PARK BEACH CONTRACT WITH MINNETONKA COMMUNITY EDUCATION AND SERVICES Ruegemer Thanks Chair Daniels The City of Chanhassen has contracted with Minnetonka Public Schools for the provision of lifeguard services at Lake Ann Park since the 70 s 1970 s with that so it s been a long time Have had a long really great history with the Minnetonka Public Schools The City and Minnetonka have worked together to develop a new contract format which I believe now is our third multi year contract Or third contract of a multi year Hoffman Arrangement Ruegemer Arrangement Thank you for that The City Council definitely has endorsed kind of this concept as well for a multi year It really seems to be a really efficient way of doing the contracting with that and we certainly endorse it as well The going through the last multi year contract that was 2009 2010 contract years we did reduce at that time the service hours and the duration of the dates and how long the beach was open during the course of the summer That certainly did lower costs without affecting or impacting our beach users so at that time we dropped from the hours of 10 30 a m to 8 00 p m were the old hours and we did reduce those from 11 00 to 7 00 and that didn t really have any negative impact on our beach users and that really was a really a great way of doing that In looking at the attached list of options I m recommending that we take a look at Option A and that would essentially be the same contract that we ve had for the 2010 season with that We re going to take a look at that dollar amount the 2010 contract amount was 27 388 With the new proposal on the table for 2011 and 2012 the contract amount increase 141 for basically the contract amount would stay the same for 2011 and 2012 so it seems to be a really good option for us for another 2 year contract to take care of 2011 and 2012 so staff is recommending that the Park and Recreation Commission recommend that the City Council approve the attached 2011 2012 Lake Ann Lifeguard Services Contract with Minnetonka Public Schools This contract includes providing lifeguard services 7 days per week from 11 00 a m to 7 00 p m The beaches will be open from June 11 through August 14 2011 and June 9 th through August 19 2012 The contract fee is proposed to be at 27 529 per year and that is consistent with Option A on the list of options Funding for this contract is included in the Lake Ann Park Operations budget for 2011 and will be again budgeted in 2012 Daniel Okay Jerry what do you mean by initially the initial proposed 2011 2012 contract that you enlisted here was 26 674 for 11 and 12 19 160 0 1500 CITY OF MEMORANDUM C111illliti JSEII TO Mayor City Council 7700 Market Boulevard PO Box 147 FROM Todd Gerhardt City Manager Chanhassen MN 55317 DATE April 11 2011 Administration Phone 952 227 1100 Fax 952 227 1110 SUBJ Appointment to the Environmental Commission Building Inspections J R Relick 425 Chan View 303 Incumbent on Environmental Phone 952 227 1180 Fax 952 227 1190 As discussed at the work session this evening there is one additional appointment to be made to the Environmental Commission due to the Engineering resignation of Rose Kircher The term for this position will expire on March 31 Phone 952 227 1160 Fax 952 227 1170 2013 The council has the following pool of applicants to choose from Finance J R Relick 425 Chan View 303 Incumbent on Environmental Phone 952 227 1140 Fax 952 227 1110 Commission since April 2008 Sought an appointment to the Planning Commission listing Environmental Commission as an alternate choice Park Recreation Jenna Marie Rodenz 681 Bighorn Drive Alternate Choice Phone 952 227 1120 Fax 952 227 1110 Noel Stiller 730 Canterbury Circle Alternate Choice Glenn Kaufmann 6870 Redwing Lane Alternate Choice Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us g admin tg env corn appointment Ldoc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 161 Correspondence Packet Letter from Bill Jensen Mediacom dated March 30 2011 Memo from Greg Sticha Finance Director re Review of Claims Paid dated April 1 2011 162 M4 4JW Sec4 L C Mediacom March 30 2011 Bill Jensen Regional Vice President Dear Community Official RECEIVED APR X 2011 CITY OF CHANHASSEN Great news At Mediacom we re rolling back pricing on or about May 1 2011 on some of our more popular high speed Internet product offerings This means our existing Internet customers or new Internet customers will see a reduction in their monthly service charges See the chart below for the detail on the packages and services affected Product Service Change Mediacom Online Intro 2 00 Mediacom Online 2 00 Mediacom VIP Online 2 00 Mediacom Online Max 5 00 Mediacom Ultra 50 5 00 Mediacom Online Ultra 105 5 00 Please note some of our customers who are currently on fixed term promotion or contract will not receive the above rate changes on products or services until the expiration of their respective promotional period Two equipment component pricing changes will take effect on or about May 1 2011 as follows Equipment Change All digital receiver with remote 0 50 Mediacom Internet modem 5 00 We look forward to continuing to serve you and your community s telecommunications needs If you have any questions please contact me directly at 507 837 4860 Sincerely Bill Jensen Mediacom Communications Corporation 15042 Street SE Waseca Minnesota 56093 E mail bjensen @mediacomcc com 163 Notice Due to increased operating expenses Mediacom will be making the following changes to standard monthly rates effective May 1 2011 These changes do not apply to customers who are in fixed term promotions or contracts All digital receivers with remotes will increase by 50 Mediacom Online Intro will decrease by 2 00 Mediacom Online will decrease by 2 00 Mediacom VIP Online will decrease by 200 Mediacom Online Max will decrease by 5 00 Mediacom Ultra 50 will decrease by 5 00 Mediacom Online Ultra 105 will decrease by 5 00 New Mediacom Modem rental 5 00 For more information contact your local Mediacom office or call 1 800 332 0245 Mediacom 164 t CITY OF CHA NSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Mayor City Council FROM Greg Sticha Finance Director DATE April 1 2011 SUBJECT Review of Claims Paid The following claims are submitted for review on April 11 2011 Check Numbers 148559 148649 March Visa charges Total All Claims Attachments Amounts 548 745 42 37 992 31 586 737 73 Check Summary Check Detail Report Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 165 City of Chanhassen Accounts Payable Printed 04 01 2011 08 11 User danielle Checks by Date Summary by Check Number Summary Check Number Vendor No Vendor Name Check Date Check Amount 148559 stutjohn John Stutzman 03 18 2011 200 00 148560 KueUnd Kuechle Underground Inc 03 24 2011 214 559 91 148561 ACHEA AC HEATING BY GEORGE 03 24 2011 1 500 00 148562 AlCoff AI s Coffee Company 03 24 2011 318 95 148563 APWA AMERICAN PUBLIC WORKS ASSOC 03 24 2011 595 00 148564 Augcol Augsburg College 03 24 2011 125 00 148565 BCATRA BCA TRAINING DEVELOPMENT 03 24 2011 90 00 148566 BENPRO BENIEK PROPERTY SERVICES INC 03 24 2011 372 70 148567 CAA CAA 03 24 2011 100 00 148568 carcou Carver County 03 24 2011 41 25 148569 Choice Choice Inc 03 24 2011 151 29 148570 ComHea Community Health Charities MN 03 24 2011 26 25 148571 CusHom Custom Hose Tech Inc 03 24 2011 220 09 148572 DALCO DALCO ENTERPRISES INC 03 24 2011 187 69 148573 DOMSCYNTCYNTHIA DOMS 03 24 2011 15 00 148574 HDsup HD Supply Waterworks LTD 03 24 2011 5 074 22 148575 HooThr Hoops Threads 03 24 2011 17 10 148576 ICMART ICMA RETIREMENT AND TRUST 457 03 24 2011 1 982 50 148577 IndPla Indelco Plastics Corporation 03 24 2011 976 48 148578 INFRAT INFRATECH 03 24 2011 11 793 08 148579 KinMap King Maps Design Inc 03 24 2011 79 08 148580 MASS MN ASSOCIATION OF SENIOR SERV 03 24 2011 59 00 148581 MNCHIL MN CHILD SUPPORT PAYMENT CTR 03 24 2011 373 78 148582 NahaShel Shelley Nahan 03 24 2011 450 00 148583 NATRET Nationwide Retirement Solution 03 24 2011 4 411 72 148584 NATRET Nationwide Retirement Solution 03 24 2011 611 33 148585 NORCO NORTHERN SAFETY CO INC 03 24 2011 141 85 148586 PLAYPO PLAYPOWER LT FARMINGTON INC 03 24 2011 771 64 148587 PreOne PreferredOne Insurance Company 03 24 2011 48 247 57 148588 rylhom Ryland Homes 03 24 2011 68 717 48 148589 SENSYS SENTRY SYSTEMS INC 03 24 2011 407 09 148590 SOFHOU SOFTWARE HOUSE INTERNATIONAL 03 24 2011 7 634 08 148591 SpeTur Specialty Turf Ag Inc 03 24 2011 6 557 32 148592 SPRPCS SPRINT PCS 03 24 2011 159 96 148593 UNIWAY UNITED WAY 03 24 2011 46 23 148594 WACFAR WACONIA FARM SUPPLY 03 24 2011 854 89 148595 wingrich RICHARD WING 03 24 2011 73 33 148596 wsb WSB ASSOCIATES INC 03 24 2011 792 00 148597 xcel XCEL ENERGY INC 03 24 2011 5 053 37 148598 woehandr Andrew Woehnker 03 25 2011 5 000 00 148599 post POSTMASTER 03 29 2011 213 19 148600 AFLAC American Family Life Assurance 03 31 2011 439 94 148601 ANCTEC ANCOM TECHNICAL CENTER 03 31 2011 104 50 148602 BCATRA BCA TRAINING DEVELOPMENT 03 31 2011 75 00 148603 BOYTRU Boyer Truck Parts 03 31 2011 1 597 82 148604 BRAINT BRAUN INTERTEC CORPORATION 03 31 2011 3 154 50 148605 carcou Carver County 03 31 2011 2 099 00 148606 COMMA COPY IMAGES INC 03 31 2011 692 17 148607 CRECON CRETEX CONCRETE PRODUCTS NO 03 31 2011 1 282 50 148608 CrooKevi Kevin Crooks 03 31 2011 25 42 148609 dicsan Dick s Sanitation Inc 03 31 2011 886 74 148610 DONSAL DONALD SALVERDA ASSOCIATES 03 31 2011 600 00 148611 ELEPUM ELECTRIC PUMP INC 03 31 2011 11 845 10 148612 EmbMinn CENTURYLINK 03 31 2011 1 992 20 148613 ExeOce Executive Ocean Inc 03 31 2011 132 20 148614 FACMOT FACTORY MOTOR PARTS COMPANY 03 31 2011 86 04 148615 GiveSeth Seth Givens 03 31 2011 400 00 148616 GreFla GreenFlash Technologies 03 31 2011 1 792 05 148617 HeaAct Health Activation Services PL 03 31 2011 569 00 148618 IMPPOR IMPERIAL PORTA PALACE 03 31 2011 242 93 148619 IndPla Indelco Plastics Corporation 03 31 2011 147 24 148620 INDSCH INDEPENDENT SCHOOL DIST 112 03 31 2011 12 213 68 Page 1 166 City of Chanhassen Accounts Payable Printed 04 01 2011 08 11 User danielle Checks by Date Summary by Check Number Summary Check Number Vendor No Vendor Name Check Date Check Amount 148621 InnOff Innovative Office Solutions L 03 31 2011 409 49 148622 JEFFIR JEFFERSON FIRE SAFETY INC 03 31 2011 352 06 148623 KIMHOR KIMLEY HORN AND ASSOCIATES INC 03 31 2011 41 708 27 148624 LARSDALE DALE LARSEN 03 31 2011 7 99 148625 LindScot Scott Lindberg 03 31 2011 250 00 148626 LITFAL LITTLE FALLS MACHINE INC 03 31 2011 1 373 34 148627 LOCSUP LOCATORS AND SUPPLIES INC 03 31 2011 3 254 13 148628 MarMic Marilyn J MIchales Associat 03 31 2011 466 05 148629 MargRich Richard E Marquette 03 31 2011 296 96 148630 MidLig Midwest Lighting Products 03 31 2011 176 72 148631 MNFIRE MN FIRE SERVICE CERTIFICATION 03 31 2011 75 00 148632 PALWES PALMER WEST CONSTRUCTION 03 31 2011 1 441 00 148633 parent Partners In Entertainment 03 31 2011 1 041 37 148634 PioEng Pioneer Engineering P A 03 31 2011 9 858 00 148635 POST POSTMASTER 03 31 2011 826 46 148636 PUSPMARV MARVIN PUSPOKI 03 31 2011 34 00 148637 QUAFLO Quality Flow Systems Inc 03 31 2011 5 201 61 148638 QUILL QUILL CORPORATION 03 31 2011 172 15 148639 SEH SEH 03 31 2011 4 597 38 148640 SMHEN SM HENTGES SONS 03 31 2011 2 646 00 148641 SOUCEN SOUTH CENTRAL TECH COLLEGE 03 31 2011 970 00 148642 Southwes Southwest Metro Chamber of Corn 03 31 2011 56 00 148643 SPRPCS SPRINT PCS 03 31 2011 135 93 148644 STREIC STREICHER S 03 31 2011 214 25 148645 SunLif Sun Life Financial 03 31 2011 1 519 62 148646 TKDA TKDA 03 31 2011 260 70 148647 VIKIND VIKING INDUSTRIAL CENTER 03 31 2011 9 94 148648 xcel XCEL ENERGY INC 03 31 2011 41 878 16 148649 ZIEGLE ZIEGLER INC 03 31 2011 133 39 Report Total 548 745 42 Page 2 167 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Page 1 Amount AC HEATING BY GEORGE ACHEA AC HEATING BY GEORGE Ck 148561 03 24 11 Inv 12534 Line Item Date Line Item Description Line Item Account 03 01 11 Heater Installation 700 0000 4510 1 500 00 Inv 12534 Total 1 500 00 Ck 148561 Total 1 500 00 ACHEA AC HEATING BY GEORGE 1 500 00 AC HEATING BY GEORGE 1 500 00 AI s Coffee Company AlCoff AI s Coffee Company Ck 148562 03 24 11 Inv 84981 Line Item Date Line Item Description Line Item Account 03 16 11 Coffee Supplies 101 1170 4110 266 95 Inv 84981 Total 266 95 Inv 84985 Line Item Date Line Item Description Line Item Account 03 16 11 Coffee Supplies 101 1170 4110 52 00 Inv 84985 Total 52 00 Ck 148562 Total 318 95 AlCoff AI s Coffee Company 318 95 AI s Coffee Company 318 95 American Family Life Assurance AFLAC American Family Life Assurance Ck 148600 03 31 11 Inv 672789 Line Item Date Line Item Description Line Item Account 03 31 11 March 2011 Charges 210 0000 2008 15 75 03 31 11 March 2011 Charges 700 0000 2008 24 78 03 31 11 March 2011 Charges 701 0000 2008 24 78 03 31 11 March 2011 Charges 720 0000 2008 33 28 03 31 11 March 2011 Charges 101 0000 2008 341 35 Inv 672789 Total 439 94 Ck 148600 Total 439 94 AFLAC American Family Life Assurance 439 94 American Family Life Assurance 439 94 AMERICAN PUBLIC WORKS ASSOC APWA AMERICAN PUBLIC WORKS ASSOC Ck 148563 03 24 11 Inv 031111 Line Item Date Line Item Description Line Item Account 03 11 11 Agency Membership Dues 43762 101 1320 4370 148 50 03 11 11 Agency Membership Dues 43762 101 1310 4360 446 50 Page 1 168 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount Inv 031111 Total 595 00 Ck 148563 Total 595 00 APWA AMERICAN PUBLIC WORKS ASSOC 595 00 AMERICAN PUBLIC WORKS ASSOC 595 00 ANCOM TECHNICAL CENTER ANCTEC ANCOM TECHNICAL CENTER Ck 148601 03 31 11 Inv 21312 Line Item Date Line Item Description Line Item Account 03 22 11 Service performed on pagers 101 1220 4531 104 50 Inv 21312 Total 104 50 Ck 148601 Total 104 50 ANCTEC ANCOM TECHNICAL CENTER 104 50 ANCOM TECHNICAL CENTER 104 50 Augsburg College Augcol Augsburg College Ck 148564 03 24 11 Inv 031611 Line Item Date Line Item Description Line Item Account 03 16 11 College of the Third Age 101 1560 4300 125 00 Inv 031611 Total 125 00 Ck 148564 Total 125 00 Augcol Augsburg College 125 00 Augsburg College 125 00 BCA TRAINING DEVELOPMENT BCATRA BCA TRAINING DEVELOPMENT Ck 148565 03 24 11 Inv 032311 Line Item Date Line Item Description Line Item Account 03 23 11 6 background investigations 101 1120 4300 90 00 Inv 032311 Total 90 00 Ck 148565 Total 90 00 Ck 148602 03 31 11 Inv 033011 Line Item Date Line Item Description Line Item Account 03 30 11 5 background investigations 101 1120 4300 75 00 Inv 033011 Total 75 00 Ck 148602 Total 75 00 BCATRA BCA TRAINING DEVELOPMENT 165 00 BCA TRAINING DEVELOPMENT 165 00 Page 2 169 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Page 3 Amount BENIEK PROPERTY SERVICES INC BENPRO BENIEK PROPERTY SERVICES INC Ck 148566 03 24 11 Inv 136980 Line Item Date Line Item Description Line Item Account 03 15 11 Axel s Chan Med Arts snowplowing 101 1550 4300 372 70 Inv 136980 Total 372 70 Ck 148566 Total 372 70 BENPRO BENIEK PROPERTY SERVICES INC 372 70 BENIEK PROPERTY SERVICES INC 372 70 Boyer Truck Parts BOYTRU Boyer Truck Parts Ck 148603 03 31 11 Inv 499898 Line Item Date Line Item Description Line Item Account 03 15 11 Pipe Assy 101 1320 4140 287 73 Inv 499898 Total 287 73 Inv 499898X 1 Line Item Date Line Item Description Line Item Account 03 17 11 Pipe Assy 101 1320 4140 1 031 39 Inv 499898X1 Total 1 031 39 Inv 501330 Line Item Date Line Item Description Line Item Account 03 21 11 Kit Spar Misc parts 101 1550 4140 278 70 Inv 501330 Total 278 70 Ck 148603 Total 1 597 82 BOYTRU Boyer Truck Parts 1 597 82 Boyer Truck Parts 1 597 82 BRAUN INTERTEC CORPORATION BRAINT BRAUN INTERTEC CORPORATION Ck 148604 03 31 11 Inv 331440 Line Item Date Line Item Description Line Item Account 03 03 11 Kerber Pond slope evaluation 420 0000 4751 3 154 50 Inv 331440 Total 3 154 50 Ck 148604 Total 3 154 50 BRAINT BRAUN INTERTEC CORPORATION 3 154 50 BRAUN INTERTEC CORPORATION 3 154 50 CAA CAA CAA Ck 148567 03 24 11 Inv 032211 Line Item Date Line Item Description Line Item Account 03 22 11 Payment to Food Vendor for ChanJam 101 1600 4300 100 00 Page 3 170 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Inv 032211 Total Ck 148567 Total CAA CAA CAA Carver County carcou Carver County Ck 148568 03 24 11 Inv 020811 Line Item Date Line Item Description 02 08 11 165 copies of recent changes @ 0 25 ea Inv 020811 Total Ck 148568 Total Ck 148605 03 31 11 Inv 032311 Line Item Date Line Item 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101 1150 4300 41 25 41 25 2 099 00 2 140 25 2 140 25 Line Item Account 701 0000 4310 15 12 700 0000 4310 15 13 700 0000 4310 21 33 701 0000 4310 21 33 101 1550 4310 30 04 101 1350 4310 30 04 101 1220 4310 33 04 101 1617 4310 39 24 101 1540 4310 90 12 101 1190 4310 120 16 101 1160 4310 131 25 101 1370 4310 170 64 700 7019 4310 210 28 101 1160 4320 250 12 101 1170 4310 814 36 1 992 20 Page 4 171 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount Ck 148612 Total 1 992 20 EmbMinn CENTURYLINK 1 992 20 CENTURYLINK 1 992 20 Choice Inc Choice Choice Inc Account 101 1220 4350 Ck 148569 03 24 11 Inv 030911 Line Item Date Line Item Description Line Item Account 03 09 11 02 07 11 03 04 11 Pay Period 101 1220 4350 151 29 Inv 030911 Total 151 29 Ck 148569 Total 151 29 Choice Choice Inc 151 29 Choice Inc 151 29 Community Health Charities MN ComHea Community Health Charities MN Ck 148570 03 24 11 Inv Line Item Date Line Item Description Line Item Account 03 22 11 PR Batch 425 3 2011 Community Health Charities MN 700 0000 2006 3 00 03 22 11 PR Batch 425 3 2011 Community Health Charities MN 701 0000 2006 3 00 03 22 11 PR Batch 425 3 2011 Community Health Charities MN 101 0000 2006 20 25 Inv Total 26 25 Ck 148570 Total 26 25 ComHea Community Health Charities MN 26 25 Community Health Charities MN 26 25 COPY IMAGES INC COMMA COPY IMAGES INC Ck 148606 03 31 11 Inv 126800 Line Item Date Line Item Description Line Item Account 03 24 11 PW Konica Minolta printer copier repair 101 1370 4530 692 17 Inv 126800 Total 692 17 Ck 148606 Total 692 17 COMMA COPY IMAGES INC 692 17 COPY IMAGES INC 692 17 CRETEX CONCRETE PRODUCTS NO CRECON CRETEX CONCRETE PRODUCTS NO Ck 148607 03 31 11 Inv 2010230 1 Line Item Date Line Item Description Line Item Account 02 28 11 Forest Circle project shipping charges 420 0000 4751 1 282 50 Inv 2010230 1 Total 1 282 50 Page 5 172 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount Ck 148607 Total 1 282 50 CRECON CRETEX CONCRETE PRODUCTS NO 1 282 50 CRETEX CONCRETE PRODUCTS NO 1 282 50 Crooks Kevin CrooKevi Crooks Kevin Ck 148608 03 31 11 Inv 022311 Line Item Date Line Item Description Line Item Account 02 23 11 Coffee 700 0000 4552 6 68 Inv 022311 Total 6 68 Inv 022411 Line Item Date Line Item Description Line Item Account 02 24 11 Markers poster boards 701 0000 4150 8 50 Inv 022411 Total 8 50 Inv 032511 Line Item Date Line Item Description Line Item Account 03 25 11 Reimbursement Battery Watch 700 0000 4150 10 24 Inv 032511 Total 10 24 Ck 148608 Total 25 42 CrooKevi Crooks Kevin 25 42 Crooks Kevin 25 42 Custom Hose Tech Inc CusHom Custom Hose Tech Inc Ck 148571 03 24 11 Inv 58 891 Line Item Date Line Item Description Line Item Account 03 07 11 Fittings and couplings 101 1320 4120 220 09 Inv 58891 Total 220 09 Ck 148571 Total 220 09 CusHom Custom Hose Tech Inc 220 09 Custom Hose Tech Inc 220 09 DALCO ENTERPRISES INC DALCO DALCO ENTERPRISES INC Ck 148572 03 24 11 Inv 2312263 Line Item Date Line Item Description Line Item Account 03 18 11 Carpet 3x10 cleaning supply 101 1220 4150 187 69 Inv 2312263 Total 187 69 Ck 148572 Total 187 69 DALCO DALCO ENTERPRISES INC 187 69 DALCO ENTERPRISES INC 187 69 Page 6 173 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount Dick s Sanitation Inc dicsan Dick s Sanitation Inc Ck 148609 03 31 11 Inv 033111 Line Item Date Line Item Description Line Item Account 03 31 11 Minnewashta Pkwy 06400 101 1220 4350 32 18 03 31 11 Laredo Dr 07610 101 1220 4350 59 20 03 31 11 Market Blvd 07700 101 1170 4350 131 09 03 31 11 Park Place 07901 101 1370 4350 151 13 03 31 11 Kerber Blvd 07711 101 1190 4350 196 95 03 31 11 Park Place 07901 101 1550 4350 316 19 Inv 033111 Total 886 74 Ck 148609 Total 886 74 dicsan Dick s Sanitation Inc 886 74 Dick s Sanitation Inc 886 74 DOMS CYNTHIA DOMSCYNT DOMS CYNTHIA Ck 148573 03 24 11 Inv 032111 Line Item Date Line Item Description Line Item Account 03 21 11 Refund Indoor Garage Sale 101 1531 3631 15 00 Inv 032111 Total 15 00 Ck 148573 Total 15 00 DOMSCYNT DOMS CYNTHIA 15 00 DOMS CYNTHIA 15 00 DONALD SALVERDA ASSOCIATES DONSAL DONALD SALVERDA ASSOCIATES Ck 148610 03 31 11 Inv P 1103 3 Line Item Date Line Item Description Line Item Account 03 10 11 Enrollment 2011 Advanced Effective Mgmt 101 1120 4370 600 00 Inv P 1103 3 Total 600 00 Ck 148610 Total 600 00 DONSAL DONALD SALVERDA ASSOCIATES 600 00 DONALD SALVERDA ASSOCIATES 600 00 ELECTRIC PUMP INC ELEPUM ELECTRIC PUMP INC Ck 148611 03 31 11 Inv 43763 IN Line Item Date Line Item Description Line Item Account 03 17 11 Impeller unit wear ring kit pump labo 701 7025 4751 11 845 10 Inv 43763 IN Total 11 845 10 Ck 148611 Total 11 845 10 ELEPUM ELECTRIC PUMP INC 11 845 10 Page 7 174 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount ELECTRIC PUMP INC 11 845 10 Executive Ocean Inc ExeOce Executive Ocean Inc Ck 148613 03 31 11 Inv 5658 Line Item Date Line Item Description Line Item Account 03 14 11 Maple Leaf Award 101 1110 4375 132 20 Inv 5658 Total 132 20 Ck 148613 Total 132 20 ExeOce Executive Ocean Inc 132 20 Executive Ocean Inc 132 20 FACTORY MOTOR PARTS COMPANY FACMOT FACTORY MOTOR PARTS COMPANY Ck 148614 03 31 11 Inv 1 3538904 Line Item Date Line Item Description Line Item Account 01 05 I 1 Battery Core Credit 101 1320 4120 10 50 Inv 1 3538904 Total 10 50 Inv 1 3580382 Line Item Date Line Item Description Line Item Account 02 28 11 Alternator PP72 E 101 1550 4140 7 70 Inv 1 3580382 Total 7 70 Inv 1 3596134 Line Item Date Line Item Description Line Item Account 03 22 11 SPE SPOICIH Fuel Module 700 0000 4140 104 24 Inv 1 3596134 Total 104 24 Ck 148614 Total 86 04 FACMOT FACTORY MOTOR PARTS COMPANY 86 04 FACTORY MOTOR PARTS COMPANY 86 04 Givens Seth GiveSeth Givens Seth Ck 148615 03 31 11 Inv 032511 Line Item Date Line Item Description Line Item Account 03 25 11 Signing of video production srvcs contra 101 1534 4300 400 00 Inv 032511 Total 400 00 Ck 148615 Total 400 00 GiveSeth Givens Seth 400 00 Givens Seth 400 00 Page 8 175 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount GreenFlash Technologies GreFla GreenFlash Technologies Ck 148616 03 31 11 Inv 644 Line Item Date Line Item Description Line Item Account 03 18 11 MuniFOG FOGBloc MuniNP 701 0000 4160 1 792 05 Inv 644 Total 1 792 05 Ck 148616 Total 1 792 05 GreFla GreenFlash Technologies 1 792 05 GreenFlash Technologies 1 792 05 HD Supply Waterworks LTD HDsup HD Supply Waterworks LTD Ck 148574 03 24 11 Inv 2673081 Line Item Date Line Item Description Line Item Account 03 14 11 1 Gal Setter Red Paint 700 0000 4550 341 79 Inv 2673081 Total 341 79 Inv 2678314 Line Item Date Line Item Description Line Item Account 03 14 11 ECR MTR Nonpit MXU Sgl Port Wired Unit 700 0000 4250 4 732 43 Inv 2678314 Total 4 732 43 Ck 148574 Total 5 074 22 HDsup HD Supply Waterworks LTD 5 074 22 HD Supply Waterworks LTD 5 074 22 Health Activation Services PL HeaAct Health Activation Services PL Ck 148617 03 31 11 Inv 022811 Line Item Date Line Item Description Line Item Account 02 28 11 FF vaccinations Physical 101 1220 4300 569 00 Inv 022811 Total 569 00 Ck 148617 Total 569 00 HeaAct Health Activation Services PL 569 00 Health Activation Services PL 569 00 Hoops Threads HooThr Hoops Threads Ck 148575 03 24 11 Inv 1504 Line Item Date Line Item Description Line Item Account 01 19 11 Jackets w Chan Utilities 700 0000 4240 8 55 01 19 11 Jackets w Chan Utilities 701 0000 4240 8 55 Inv 1504 Total 17 10 Ck 148575 Total 17 10 Page 9 176 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount HooThr Hoops Threads 17 10 Hoops Threads 17 10 ICMA RETIREMENT AND TRUST 457 ICMART ICMA RETIREMENT AND TRUST 457 Ck 148576 03 24 11 Inv Line Item Date Line Item Description Line Item Account 03 22 11 PR Batch 425 3 2011 ICMA 304303 210 0000 2009 12 51 03 22 11 PR Batch 425 3 2011 ICMA 304303 700 0000 2009 50 00 03 22 11 PR Batch 425 3 2011 ICMA 304303 701 0000 2009 50 00 03 22 11 PR Batch 425 3 2011 ICMA 304303 720 0000 2009 100 00 03 22 11 PR Batch 425 3 2011 ICMA 304303 101 0000 2009 1 769 99 Inv Total 1 982 50 Ck 148576 Total 1 982 50 ICMART ICMA RETIREMENT AND TRUST 457 1 982 50 ICMA RETIREMENT AND TRUST 457 1 982 50 IMPERIAL PORTA PALACE IMPPOR IMPERIAL PORTA PALACE Ck 148618 03 31 11 Inv 9313 Line Item Date Line Item Description Line Item Account 03 18 11 Units at Ice Rinks 101 1550 4400 242 93 Inv 9313 Total 242 93 Ck 148618 Total 242 93 IMPPOR IMPERIAL PORTA PALACE 242 93 IMPERIAL PORTA PALACE 242 93 Indelco Plastics Corporation IndPla Indelco Plastics Corporation Ck 148577 03 24 11 Inv 646057 Line Item Date Line Item Description Line Item Account 03 14 11 Connector elbow tee 700 7019 4150 186 99 Inv 646057 Total 186 99 Inv 646152 Line Item Date Line Item Description Line Item Account 03 14 11 Tank adapters 700 7019 4150 789 49 Inv 646152 Total 789 49 Ck 148577 Total 976 48 Ck 148619 03 31 11 Inv 646510 Line Item Date Line Item Description Line Item Account 03 16 11 Bulkhead fitting bulkhead fitting gaske 700 7019 4530 18 97 Inv 646510 Total 18 97 Page 10 177 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Page 11 Amount Inv 646658 Line Item Date Line Item Description Line Item Account 03 17 11 Deg Ell Couplings PVC Pipe 700 7019 4530 128 27 Inv 646658 Total 128 27 Ck 148619 Total 147 24 IndPla Indelco Plastics Corporation 1 123 72 Indelco Plastics Corporation 1 123 72 INDEPENDENT SCHOOL DIST 112 INDSCH INDEPENDENT SCHOOL DIST 112 Ck 148620 03 31 11 Inv 9 Line Item Date Line Item Description Line Item Account 03 24 11 Electricity Gas Sewer Water 24 Cost 101 1530 4320 12 213 68 Inv 9 Total 12 213 68 Ck 148620 Total 12 213 68 INDSCH INDEPENDENT SCHOOL DIST 112 12 213 68 INDEPENDENT SCHOOL DIST 112 12 213 68 INFRATECH INFRAT INFRATECH Ck 148578 03 24 11 Inv 2 Line Item Date Line Item Description Line Item Account 03 15 11 Sanitary sewer I I Proj MH Repairs 10 06 701 7027 4751 11 793 08 Inv 2 Total 11 793 08 Ck 148578 Total 11 793 08 INFRAT INFRATECH 11 793 08 INFRATECH 11 793 08 Innovative Office Solutions L InnOff Innovative Office Solutions L Ck 148621 03 31 11 Inv WO 10540678 1 Line Item Date Line Item Description Line Item Account 03 24 11 Pens tape labels flags pads receipt wipe 101 1170 4110 273 81 Inv WO 10540678 1 Total 273 81 Inv WO 10542079 1 Line Item Date Line Item Description Line Item Account 03 25 11 Index labels paper 101 1170 4110 135 68 Inv WO 10542079 1 Total 135 68 Ck 148621 Total 409 49 InnOff Innovative Office Solutions L 409 49 Innovative Office Solutions L 409 49 Page 11 178 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount JEFFERSON FIRE SAFETY INC JEFFH2 JEFFERSON FIRE SAFETY INC Ck 148622 03 31 11 Inv 176110 Line Item Date Line Item Description Line Item Account 03 23 11 Dicke vest lime w org silv trim w str 101 1220 4260 352 06 Inv 176110 Total 352 06 Ck 148622 Total 352 06 JEFFIR JEFFERSON FIRE SAFETY INC 352 06 JEFFERSON FIRE SAFETY INC 352 06 KIMLEY HORN AND ASSOCIATES INC KIMHOR KIMLEY HORN AND ASSOCIATES INC Ck 148623 03 31 11 Inv 4412932 Line Item Date Line Item Description Line Item Account 02 28 11 TH101 Intersection Impvmt 420 4007 4752 12 908 15 Inv 4412932 Total 12 908 15 Inv 4416222 Line Item Date Line Item Description Line Item Account 02 28 11 TH 101 Preliminary Design 420 4006 4300 28 800 12 Inv 4416222 Total 28 800 12 Ck 148623 Total 41 708 27 KIMHOR KIMLEY HORN AND ASSOCIATES INC 41 708 27 KIMLEY HORN AND ASSOCIATES INC 41 708 27 King Maps Design Inc KinMap King Maps Design Inc Ck 148579 03 24 11 Inv 5007 Line Item Date Line Item Description Line Item Account 03 11 11 2011 Twin Cities King size atlas 101 1220 4290 79 08 Inv 5007 Total 79 08 Ck 148579 Total 79 08 KinMap King Maps Design Inc 79 08 King Maps Design Inc 79 08 Kuechle Underground Inc KueUnd Kuechle Underground Inc Ck 148560 03 24 11 Inv 6 Line Item Date Line Item Description Line Item Account 11 30 10 Construction Contract Erie Proj 601 6021 4751 214 559 91 Inv 6 Total 214 559 91 Ck 148560 Total 214 559 91 Page 12 179 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount KueUnd Kuechle Underground Inc 214 559 91 Kuechle Underground Inc 214 559 91 LARSEN DALE LARSDALE LARSEN DALE Ck 148624 03 31 11 Inv 031211 Line Item Date Line Item Description Line Item Account Clothing reimbursement Sears 101 1320 4240 7 99 Inv 031211 Total 7 99 Ck 148624 Total 7 99 LARSDALE LARSEN DALE 7 99 LARSEN DALE 7 99 Lindberg Scott LindScot Lindberg Scott Ck 148625 03 31 11 Inv 032811 Line Item Date Line Item Description Line Item Account 03 28 11 EMT Recertification 101 1220 4370 250 00 Inv 032811 Total 250 00 Ck 148625 Total 250 00 LindScot Lindberg Scott 250 00 Lindberg Scott 250 00 LITTLE FALLS MACHINE INC LITFAL LITTLE FALLS MACHINE INC Ck 148626 03 31 11 Inv 00046822 Line Item Date Line Item Description Line Item Account 03 10 11 Auger 9 2 5 Pitch 101 1320 4120 1 373 34 Inv 00046822 Total 1 373 34 Ck 148626 Total 1 373 34 LITFAL LITTLE FALLS MACHINE INC 1 373 34 LITTLE FALLS MACHINE INC 1 373 34 LOCATORS AND SUPPLIES INC LOCSUP LOCATORS AND SUPPLIES INC Ck 148627 03 31 11 Inv 0190716 IN Line Item Date Line Item Description Line Item Account 03 16 11 Receiver serial 130693 701 0000 4551 3 254 13 Inv 0190716 IN Total 3 254 13 Ck 148627 Total 3 254 13 LOCSUP LOCATORS AND SUPPLIES INC 3 254 13 Page 13 180 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount LOCATORS AND SUPPLIES INC 3 254 13 Marilyn J MIchales Associat MarMic Marilyn J MIchales Associat Ck 148628 03 31 11 Inv 030211 Line Item Date Line Item Description Line Item Account 03 02 11 City of Chan vs Timothy C Boyce et al 601 6023 4300 466 05 Inv 030211 Total 466 05 Ck 148628 Total 466 05 MarMic Marilyn J MIchales Associat 466 05 Marilyn J MIchales Associat 466 05 Marquette Richard E MargRich Marquette Richard E Ck 148629 03 31 11 Inv 1 Line Item Date Line Item Description Line Item Account 03 21 11 Court file 10 CV 10 575 601 6023 4300 296 96 Inv 1 Total 296 96 Ck 148629 Total 296 96 MargRich Marquette Richard E 296 96 Marquette Richard E 296 96 Midwest Lighting Products MidLig Midwest Lighting Products Ck 148630 03 31 11 Inv 55752 Line Item Date Line Item Description Line Item Account 03 15 11 Misc parts supplies 700 7019 4510 176 72 Inv 55752 Total 176 72 Ck 148630 Total 176 72 MidLig Midwest Lighting Products 176 72 Midwest Lighting Products 176 72 MN ASSOCIATION OF SENIOR SERV MASS MN ASSOCIATION OF SENIOR SERV Ck 148580 03 24 11 Inv 032211 Line Item Date Line Item Description Line Item Account 03 22 11 MASS Conf Registration S Bill 101 1560 4370 59 00 Inv 032211 Total 59 00 Ck 148580 Total 59 00 MASS MN ASSOCIATION OF SENIOR SERV 59 00 MN ASSOCIATION OF SENIOR SERV 59 00 Page 14 181 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount MN CHILD SUPPORT PAYMENT CTR MNCHIL MN CHILD SUPPORT PAYMENT CTR Ck 148581 03 24 11 Inv Line Item Date Line Item Description Line Item Account 03 22 11 Date 3 25 11 ID 001472166101 701 0000 2006 153 57 03 22 11 Date 3 25 11 ID 00 1472166 101 700 0000 2006 220 21 Inv Total 373 78 Ck 148581 Total 373 78 MNCHIL MN CHILD SUPPORT PAYMENT CTR 373 78 MN CHILD SUPPORT PAYMENT CTR 373 78 MN FIRE SERVICE CERTIFICATION MNFIRE MN FIRE SERVICE CERTIFICATION Ck 148631 03 31 11 Inv 788 Line Item Date Line Item Description Line Item Account 03 23 11 Instructor I Cert Exam 03 06 11 Van Asten 101 1220 4370 75 00 Inv 788 Total 75 00 Ck 148631 Total 75 00 MNFIRE MN FIRE SERVICE CERTIFICATION 75 00 MN FIRE SERVICE CERTIFICATION 75 00 Nahan Shelley NahaShel Nahan Shelley Ck 148582 03 24 11 Inv 030811 Line Item Date Line Item Description Line Item Account 03 08 11 Safe on my own Training instructor 101 1538 4300 450 00 Inv 030811 Total 450 00 Ck 148582 Total 450 00 NahaShel Nahan Shelley 450 00 Nahan Shelley 450 00 Nationwide Retirement Solution NATRET Nationwide Retirement Solution Ck 148583 03 24 11 Inv Line Item Date Line Item Description Line Item Account 03 22 11 PR Batch 425 3 2011 Nationwide Retirement 720 0000 2009 100 00 03 22 11 PR Batch 425 3 2011 Nationwide Retirement 701 0000 2009 177 60 03 22 11 PR Batch 425 3 2011 Nationwide Retirement 700 0000 2009 307 19 03 22 11 PR Batch 425 3 2011 Nationwide Retirement 101 0000 2009 3 826 93 Inv Total 4 411 72 Ck 148583 Total 4 411 72 Page 15 182 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount Ck 148584 03 24 11 Inv Line Item Date Line Item Description Line Item Account 03 22 11 PR Batch 425 3 2011 USCM Fire Dept 101 0000 2009 611 33 Inv Total 611 33 Ck 148584 Total 611 33 NATRET Nationwide Retirement Solution 5 023 05 Nationwide Retirement Solution 5 023 05 NORTHERN SAFETY CO INC NORCO NORTHERN SAFETY CO INC Ck 148585 03 24 11 Inv P295183600014 Line Item Date Line Item Description Line Item Account 03 09 11 Eyewear respirator ear plugs 701 0000 4150 141 85 Inv P295183600014 Total 141 85 Ck 148585 Total 141 85 NORCO NORTHERN SAFETY CO INC 141 85 NORTHERN SAFETY CO INC 141 85 PALMER WEST CONSTRUCTION PALWES PALMER WEST CONSTRUCTION Ck 148632 03 31 11 Inv 6660 Line Item Date Line Item Description Line Item Account 03 18 11 Old Chan PW Building 101 1370 4510 1 441 00 Inv 6660 Total 1 441 00 Ck 148632 Total 1 441 00 PALWES PALMER WEST CONSTRUCTION 1 441 00 PALMER WEST CONSTRUCTION 1 441 00 Partners In Entertainment parent Partners In Entertainment Ck 148633 03 31 11 Inv 032111 Line Item Date Line Item Description Line Item Account 03 21 11 Sound stage lighting for ChanJam 101 1752 4300 1 041 37 Inv 032111 Total 1 041 37 Ck 148633 Total 1 041 37 parent Partners In Entertainment 1 041 37 Partners In Entertainment 1 041 37 Page 16 183 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Page 17 Amount Pioneer Engineering P A PioEng Pioneer Engineering P A Ck 148634 03 31 11 Inv 91094 Line Item Date Line Item Description Line Item Account 02 28 11 110264 Hwy 101 Pleasant View Rd Improve 420 4007 4300 9 800 00 Inv 91094 Total 9 800 00 Inv 91095 Line Item Date Line Item Description Line Item Account 02 28 11 110264 Hwy 101 Pleasant View Rd Imrpove 420 4007 4300 58 00 Inv 91095 Total 58 00 Ck 148634 Total 9 858 00 PioEng Pioneer Engineering P A 9 858 00 Pioneer Engineering P A 9 858 00 PLAYPOWER LT FARMINGTON INC PLAYPO PLAYPOWER LT FARMINGTON INC Ck 148586 03 24 11 Inv 1400153161 Line Item Date Line Item Description Line Item Account 03 09 11 Mirage swing seat 101 1550 4530 771 64 Inv 1400153161 Total 771 64 Ck 148586 Total 771 64 PLAYPO PLAYPOWER LT FARMINGTON INC 771 64 PLAYPOWER LT FARMINGTON INC 771 64 POSTMASTER post POSTMASTER Ck 148599 03 29 11 Inv 01312011 Line Item Date Line Item Description Line Item Account 01 31 11 overpayment newsletter postage 101 1120 4330 1 463 92 Inv 01312011 Total 1 463 92 Inv 03292011 Line Item Date Line Item Description Line Item Account 03 29 11 newsletter postage 101 1120 4330 1 677 11 Inv 03292011 Total 1 677 11 Ck 148599 Total 213 19 Ck 148635 03 31 11 Inv 032911 Line Item Date Line Item Description Line Item Account 03 29 11 Additional Postage Due 101 1120 4330 17 09 03 29 11 Permit 14 Bulk Mail 700 0000 4330 79 28 03 29 11 Permit 14 Bulk Mail 701 0000 4330 79 28 03 29 11 Permit 14 Bulk Mail 701 0000 4330 325 40 03 29 11 Permit 14 Bulk Mail 700 0000 4330 325 41 Inv 032911 Total 826 46 Page 17 184 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Page 18 Amount Ck 148635 Total 826 46 POST POSTMASTER 1 039 65 POSTMASTER 1 039 65 PreferredOne Insurance Company PreOne PreferredOne Insurance Company Ck 148587 03 24 11 Inv 110760891 Line Item Date Line Item Description Line Item Account 03 17 11 April 2011 Charges 210 0000 2012 395 57 03 17 11 April 2011 Charges COBRA 101 0000 2012 1 186 71 03 17 11 April 2011 Charges 720 0000 2012 2 619 94 03 17 11 April 2011 Charges 701 0000 2012 3 425 72 03 17 11 April 2011 Charges 700 0000 2012 4 414 33 03 17 11 April 2011 Charges 101 0000 2012 36 205 30 Inv 110760891 Total 48 247 57 Ck 148587 Total 48 247 57 PreOne PreferredOne Insurance Company 48 247 57 PreferredOne Insurance Company 48 247 57 PUSPOKI MARVIN PUSPMARV PUSPOKI MARVIN Ck 148636 03 31 11 Inv 032911 Line Item Date Line Item Description Line Item Account 03 29 11 Reimbursement Child care cost deposition 101 1530 4300 34 00 Inv 032911 Total 34 00 Ck 148636 Total 34 00 PUSPMARV PUSPOKI MARVIN 34 00 PUSPOKI MARVIN 34 00 Quality Flow Systems Inc QUAFLO Quality Flow Systems Inc Ck 148637 03 31 11 Inv 23429 Line Item Date Line Item Description Line Item Account 03 22 11 Provide install new controller transdu 701 0000 4551 5 201 61 Inv 23429 Total 5 201 61 Ck 148637 Total 5 201 61 QUAFLO Quality Flow Systems Inc 5 201 61 Quality Flow Systems Inc 5 201 61 QUILL CORPORATION QUILL QUILL CORPORATION Ck 148638 03 31 I1 Inv 3230800 Line Item Date Line Item Description Line Item Account 03 24 11 Quick strip envelope paper 101 1170 4110 172 15 Page 18 185 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount Inv 3230800 Total 172 15 Ck 148638 Total 172 15 QUILL QUILL CORPORATION 172 15 QUILL CORPORATION 172 15 Ryland Homes rylhom Ryland Homes Ck 148588 03 24 11 Inv 032311 Line Item Date Line Item Description Line Item Account 03 23 11 Watermain Reimbursement Pioneer Pass 700 7025 4751 68 717 48 Inv 032311 Total 68 717 48 Ck 148588 Total 68 717 48 rylhom Ryland Homes 68 717 48 Ryland Homes 68 717 48 SEH SEH SEH Ck 148639 03 31 11 Inv 241831 Line Item Date Line Item Description Line Item Account 03 15 11 CHANH Elevated Tank Study 700 7025 4300 4 597 38 Inv 241831 Total 4 597 38 Ck 148639 Total 4 597 38 SEH SEH 4 597 38 SEH 4 597 38 SENTRY SYSTEMS INC SENSYS SENTRY SYSTEMS INC Ck 148589 03 24 11 Inv 635614 Line Item Date Line Item Description Line Item Account 03 15 11 Commercial monitoring annual fire sprin 101 1220 4300 163 23 Inv 635614 Total 163 23 Inv 635663 Line Item Date Line Item Description Line Item Account 03 15 11 Commercial Monitoring PW Library 101 1190 4300 53 76 03 15 11 Commercial Monitoring PW Library 101 1370 4300 99 36 Inv 635663 Total 153 12 Inv 635679 Line Item Date Line Item Description Line Item Account 03 15 11 Commercial Monitoring Water Treat PW 700 7019 4300 26 67 03 15 11 Commercial Monitoring Water Treat PW 101 1370 4300 64 07 Inv 635679 Total 90 74 Ck 148589 Total 407 09 Page 19 186 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Page 20 Amount SENSYS SENTRY SYSTEMS INC 407 09 SENTRY SYSTEMS INC 407 09 SM HENTGES SONS SMHEN SM HENTGES SONS Ck 148640 03 31 11 Inv 6 Line Item Date Line Item Description Line Item Account 03 25 11 Audubon Rd Improvement Proj 10 02 601 6023 4751 2 646 00 Inv 6 Total 2 646 00 Ck 148640 Total 2 646 00 SMHEN SM HENTGES SONS 2 646 00 SM HENTGES SONS 2 646 00 SOFTWARE HOUSE INTERNATIONAL SOFHOU SOFTWARE HOUSE INTERNATIONAL Ck 148590 03 24 11 Inv B00248137 Line Item Date Line Item Description Line Item Account 03 16 11 Technical support VS4 Plat Support Sub 400 4117 4703 6 251 12 Inv B00248137 Total 6 251 12 Inv B00250337 Line Item Date Line Item Description Line Item Account 03 18 11 VS4 Plat Support Subscription 400 4117 4703 1 382 96 Inv B00250337 Total 1 382 96 Ck 148590 Total 7 634 08 SOFHOU SOFTWARE HOUSE INTERNATIONAL 7 634 08 SOFTWARE HOUSE INTERNATIONAL 7 634 08 SOUTH CENTRAL TECH COLLEGE SOUCEN SOUTH CENTRAL TECH COLLEGE Ck 148641 03 31 11 Inv 98929 Line Item Date Line Item Description Line Item Account 03 25 11 MN State Fire EMS Rescue School 101 1220 4370 970 00 Inv 98929 Total 970 00 Ck 148641 Total 970 00 SOUCEN SOUTH CENTRAL TECH COLLEGE 970 00 SOUTH CENTRAL TECH COLLEGE 970 00 Southwest Metro Chamber of Com Southwes Southwest Metro Chamber of Com Ck 148642 03 31 11 Inv 6458 Line Item Date Line Item Description Line Item Account 03 24 11 Monthly Member Luncheon 101 1120 4370 20 00 Page 20 187 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Page 21 Amount Inv 6458 Total 20 00 Inv 6500 Line Item Date Line Item Description Line Item Account 03 24 11 Chan Mayor s Breakfast 101 1120 4370 36 00 Inv 6500 Total 36 00 Ck 148642 Total 56 00 Southwes Southwest Metro Chamber of Com 56 00 Southwest Metro Chamber of Com 56 00 Specialty Turf Ag Inc SpeTur Specialty Turf Ag Inc Ck 148591 03 24 11 Inv 127835 Line Item Date Line Item Description Line Item Account 03 02 11 Turfmaker 325 75 hose reel shutoff va 400 0000 4705 6 557 32 Inv 127835 Total 6 557 32 Ck 148591 Total 6 557 32 SpeTur Specialty Turf Ag Inc 6 557 32 Specialty Turf Ag Inc 6 557 32 SPRINT PCS SPRPCS SPRINT PCS Ck 148592 03 24 11 Inv 240298813 040 Line Item Date Line Item Description Line Item Account 03 18 11 March 2011 Charges 700 0000 4310 39 99 03 18 11 March 2011 Charges 101 1220 4310 39 99 03 18 11 March 2011 Charges 701 0000 4310 79 98 Inv 240298813 040 Total 159 96 Ck 148592 Total 159 96 Ck 148643 03 31 11 Inv 189129626 080 Line Item Date Line Item Description Line Item Account 03 18 11 March 2011 Charges 700 0000 4310 19 75 03 18 11 March 2011 Charges 701 0000 4310 116 18 Inv 189129626 080 Total 135 93 Ck 148643 Total 135 93 SPRPCS SPRINT PCS 295 89 SPRINT PCS 295 89 STREICHER S STREIC STREICHER S Ck 148644 03 31 11 Inv I816223 Line Item Date Line Item Description Line Item Account 02 24 11 Bulb 101 1260 4120 22 41 Page 21 188 City of Chanhas Accounts Payable User danielle Check Detail Report Detail Inv I816223 Total Inv I822646 Line Item Date Line Item Description 03 21 11 EMS Pant Flashlight holders D Cell Inv I822646 Total Inv 1823297 Line Item Date Line Item Description 03 22 11 Flashlight Holder D Cell Inv I823297 Total Inv I823745 Line Item Date Line Item Description 03 24 11 Cloth ID TagsNelcro to nametag 03 24 11 Cloth ID TagsNelcro to nametag Inv I823745 Total Ck 148644 Total STREIC STREICHER S STREICHER S Stutzman John stutjohn Stutzman John Ck 148559 03 18 11 Inv 031711 Line Item Date Line Item Description 03 18 11 replacement check Chan Jam Change Inv 031711 Total Ck 148559 Total stutjohn Stutzman John Stutzman John Sun Life Financial SunLif Sun Life Financial Ck 148645 03 31 11 Inv 031811 Line Item Date Line Item Description 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 LTD April 2011 Charges 03 18 11 LTD April 2011 Charges 03 18 11 LTD April 2011 Charges 03 18 11 LTD April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges 03 18 11 Life Insurance April 2011 Charges Printed 04 01 11 08 11 Line Item Account 101 1220 4290 Line Item Account 101 1220 4290 Line Item Account 700 0000 4240 701 0000 4240 Line Item Account 101 0000 1027 Line Item Account 720 0000 2011 101 1430 4040 720 7201 4040 720 7202 4040 101 1700 4040 101 1430 4040 720 7201 4040 720 7202 4040 101 1700 4040 101 1170 4040 210 0000 2011 101 1530 4040 101 1210 4040 210 0000 4040 101 0000 2011 101 1600 4040 Amount 22 41 69 60 69 60 48 04 48 04 37 10 37 10 74 20 214 25 214 25 214 25 200 00 200 00 200 00 200 00 200 00 1 00 1 62 1 98 1 98 2 03 3 27 4 03 4 03 4 11 4 68 4 73 4 95 5 67 6 48 7 98 8 14 Page 22 189 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount 03 18 11 Life Insurance April 2011 Charges 101 1520 4040 9 09 03 18 11 LTD April 2011 Charges 101 1170 4040 9 39 03 18 11 LTD April 2011 Charges 101 1530 4040 9 97 03 18 11 Life Insurance April 2011 Charges 720 0000 4040 10 82 03 18 11 LTD April 2011 Charges 101 1210 4040 11 49 03 18 11 Life Insurance April 2011 Charges 101 1220 4040 12 22 03 18 11 Life Insurance April 2011 Charges 101 1160 4040 12 42 03 18 11 LTD April 2011 Charges 210 0000 4040 12 99 03 18 11 Life Insurance April 2011 Charges 101 1130 4040 16 15 03 18 11 LTD April 2011 Charges 101 1600 4040 16 45 03 18 11 Life Insurance April 2011 Charges 101 1370 4040 16 69 03 18 11 LTD April 2011 Charges 101 1520 4040 18 43 03 18 11 LTD April 2011 Charges 720 0000 4040 21 72 03 18 11 Life Insurance April 2011 Charges 701 0000 4040 24 05 03 18 11 LTD April 2011 Charges 101 1220 4040 24 74 03 18 11 LTD April 2011 Charges 101 1160 4040 25 12 03 18 11 Life Insurance April 2011 Charges 101 1420 4040 27 07 03 18 11 Life Insurance April 2011 Charges 101 1120 4040 27 45 03 18 11 Life Insurance April 2011 Charges 700 0000 4040 29 00 03 18 11 Life Insurance April 2011 Charges 700 0000 2011 29 61 03 18 11 Life Insurance April 2011 Charges 701 0000 2011 29 61 03 18 11 LTD April 2011 Charges 101 1130 4040 32 67 03 18 11 Life Insurance April 2011 Charges 101 1310 4040 33 62 03 18 11 LTD April 2011 Charges 101 1370 4040 34 38 03 18 11 Life Insurance April 2011 Charges 101 1320 4040 40 62 03 18 11 Life Insurance April 2011 Charges 101 1250 4040 40 77 03 18 11 Life Insurance April 2011 Charges 101 1550 4040 40 80 03 18 11 LTD April 2011 Charges 701 0000 4040 49 10 03 18 11 LTD April 2011 Charges 101 1420 4040 54 80 03 18 11 LTD April 2011 Charges 101 1120 4040 56 98 03 18 11 LTD April 2011 Charges 700 0000 4040 59 06 03 18 11 LTD April 2011 Charges 101 1310 4040 67 86 03 18 11 LTD April 2011 Charges 101 1250 4040 82 20 03 18 11 LTD April 2011 Charges 101 1320 4040 82 68 03 18 11 LTD April 2011 Charges 101 1550 4040 82 97 03 18 11 Life Insurance April 2011 Charges 101 0000 2011 299 95 Inv 031811 Total 1 519 62 Ck 148645 Total 1 519 62 SunLif Sun Life Financial 1 519 62 Sun Life Financial 1 519 62 TKDA TKDA TKDA Ck 148646 03 31 11 Inv 2011000634 Line Item Date Line Item Description Line Item Account 03 22 11 Emergency leak locates 700 0000 4550 260 70 Inv 2011000634 Total 260 70 Ck 148646 Total 260 70 TKDA TKDA 260 70 TKDA 260 70 Page 23 190 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Amount UNITED WAY UNIWAY UNITED WAY Ck 148593 03 24 11 Inv Line Item Date Line Item Description Line Item Account 03 22 11 PR Batch 425 3 2011 United Way 720 0000 2006 4 00 03 22 11 PR Batch 425 3 2011 United Way 101 0000 2006 42 23 Inv Total 46 23 Ck 148593 Total 46 23 UNIWAY UNITED WAY 46 23 UNITED WAY 46 23 VIKING INDUSTRIAL CENTER VIKIND VIKING INDUSTRIAL CENTER Ck 148647 03 31 11 Inv 266452 Line Item Date Line Item Description Line Item Account 03 16 11 HazMat Number Symbols 700 7019 4530 9 94 Inv 266452 Total 9 94 Ck 148647 Total 9 94 VIKIND VIKING INDUSTRIAL CENTER 9 94 VIKING INDUSTRIAL CENTER 9 94 WACONIA FARM SUPPLY WACFAR WACONIA FARM SUPPLY Ck 148594 03 24 11 Inv 416294 Line Item Date Line Item Description Line Item Account 03 16 11 Backpack blowers 101 1550 4705 854 89 Inv 416294 Total 854 89 Ck 148594 Total 854 89 WACFAR WACONIA FARM SUPPLY 854 89 WACONIA FARM SUPPLY 854 89 WING RICHARD wingrich WING RICHARD Ck 148595 03 24 11 Inv 022811 Line Item Date Line Item Description Line Item Account 02 28 11 Feb 2011 Station 2 Cleaner 101 1220 4350 73 33 Inv 022811 Total 73 33 Ck 148595 Total 73 33 wingrich WING RICHARD 73 33 WING RICHARD 73 33 Page 24 191 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Page 25 Amount Woehnker Andrew woehandr Woehnker Andrew Ck 148598 03 25 11 Inv 03252011 Line Item Date Line Item Description Line Item Account 03 25 11 used snap on tool box 101 1370 4705 5 000 00 Inv 03252011 Total 5 000 00 Ck 148598 Total 5 000 00 woehandr Woehnker Andrew 5 000 00 Woehnker Andrew 5 000 00 WSB ASSOCIATES INC wsb WSB ASSOCIATES INC Ck 148596 03 24 11 Inv 14 Line Item Date Line Item Description Line Item Account 02 23 11 GIS GPS CAD Integration 720 0000 4300 486 00 Inv 14 Total 486 00 Inv 5 Line Item Date Line Item Description Line Item Account 02 23 11 Lk Susan Hills drainage improvements 720 0000 4300 306 00 Inv 5 Total 306 00 Ck 148596 Total 792 00 wsb WSB ASSOCIATES INC 792 00 WSB ASSOCIATES INC 792 00 XCEL ENERGY INC xcel XCEL ENERGY INC Ck 148597 03 24 11 Inv 274900144 Line Item Date Line Item Description Line Item Account 03 15 11 Feb 2011 Charges 101 1350 4320 21 08 Inv 274900144 Total 21 08 Inv 275369289 Line Item Date Line Item Description Line Item Account 03 18 11 March 2011 Charges 700 7019 4320 5 032 29 Inv 275369289 Total 5 032 29 Ck 148597 Total 5 053 37 Ck 148648 03 31 11 Inv 275347046 Line Item Date Line Item Description Line Item Account 03 18 11 March 2011 Charges 101 1551 4320 55 91 03 18 11 March 2011 Charges 701 0000 4320 195 81 03 18 11 March 2011 Charges 700 0000 4320 195 82 03 18 11 March 2011 Charges 101 1220 4320 903 97 03 18 11 March 2011 Charges 101 1370 4320 1 566 52 03 18 11 March 2011 Charges 101 1190 4320 2 542 40 03 18 11 March 2011 Charges 101 1170 4320 2 554 69 Page 25 192 City of Chanhas Accounts Payable Printed 04 01 11 08 11 User danielle Check Detail Report Detail Inv 275347046 Total Inv 275495823 Line Item Date Line Item Description 03 21 11 March 2011 Charges 03 21 11 March 2011 Charges Inv 275495823 Total Inv 275532360 Line Item Date Line Item Description 03 21 11 Feb 2011 Charges Inv 275532360 Total Inv 275673910 Line Item Date Line Item Description 03 22 11 March 2011 Charges Inv 275673910 Total Inv 275694586 Line Item Date Line Item Description 03 22 11 March 2011 Charges 03 22 11 March 2011 Charges 03 22 11 March 2011 Charges Inv 275694586 Total Inv 275695279 Line Item Date Line Item Description 03 22 11 March 2011 Charges Inv 275695279 Total Ck 148648 Total xcel XCEL ENERGY INC XCEL ENERGY INC ZIEGLER INC ZIEGLE ZIEGLER INC Ck 148649 03 31 11 Inv PCO01273686 Line Item Date Line Item Description 03 18 11 Glass Inv PCO01273686 Total Ck 148649 Total ZIEGLE ZIEGLER INC ZIEGLER INC Total Line Item Account 700 0000 4320 701 0000 4320 Line Item Account 700 0000 4320 Line Item Account 101 1350 4320 Line Item Account 101 1600 4320 101 1550 4320 101 1540 4320 Line Item Account 101 1600 4320 Line Item Account 701 0000 4530 Amount 8 015 12 1 157 53 3 622 18 4 779 71 5 675 11 5 675 11 22 336 39 22 336 39 195 52 252 72 591 95 1 040 19 31 64 31 64 41 878 16 46 931 53 46 931 53 133 39 133 39 133 39 133 39 133 39 548 745 42 Page 26 193