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CC Packet 2011 06 13AGENDA CHANHASSEN CITY COUNCIL MONDAY, JUNE 13, 2011 CHANHASSEN MUNICIPAL BUIL DING, 7700 MARKET BOULEVARD 5:30 P.M. - CITY COUNCIL WORK SE SSION, FOUNTAIN CONFERENCE ROOM Note: If the City Council does not complete th e work session items in the time allotted, the remaining items will be considered after the regular agenda. A. Discuss Carver County Fiber Ring Project. B. Discuss 2011 Chanhassen Public Safety Plan. C. Discuss Support for Safe Routes to School Grant Application; TH 41 at Minnetonka Middle School West Pedestrian Crossing Enhancement. D. Review City Variance Process. E. Discuss Performance Measures Created by Council on Local Results and Innovation. 7:00 P.M. – REGULAR MEETI NG, CITY COUNCIL CHAMBERS CALL TO ORDER (Pledge of Allegiance) PUBLIC ANNOUNCEMENTS F. Invitation to KleinBank Summer Concert Series CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. 1. a. Approval of Minutes: - City Council Work Session Minutes dated May 23, 2011 - City Council Summary Minutes dated May 23, 2011 - City Council Verbatim Minutes dated May 23, 2011 Receive Commission Minutes: - Park & Recreation Commission Summary Minutes dated May 24, 201 - Park & Recreation Commission Verbatim Minutes dated May 24, 2011 3 b. TH 101/Pleasant View Road Intersection and Trail Improvements; Approve Resolution Concerning Right-of-Way Acquisition. c. Approve Letter of Support for Phase III Reconstruction of Lyman Boulevard Between Galpin Boulevard and TH 41. d. Approve Resolution of Support for Safe Routes to School Grant Application; TH 41 at Minnetonka Middle School West Pedestrian Crossing Enhancement. e. Lift Station #11 Rehabilitation: Approve Quote. VISITOR PRESENTATIONS PUBLIC HEARINGS - None UNFINISHED BUSINESS 2. Consider Approval of Resolution Authorizing the Issuance of General Obligation Water Revenue Refunding Bonds, Series 2011B (Refunding Water Revenue Bonds 2004B & 2005B). NEW BUSINESS 3. Approve Consultant Contract for Water Tower in the High Zone. COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS CORRESPONDENCE PACKET ADJOURNMENT A copy of the staff report and supporting documentation being sent to the city council will be available after 2:00 p.m. on Thursday. Please contact city hall at 952-227-1100 to verify that your item has not been deleted from the agenda any time after 2:00 p.m. on Thursday. GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. 1. Anyone indicating a desire to sp eak during Visitor Presentations w ill be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City 4 Council. 2. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. 3. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provi de a copy to the Council. 4. During Visitor Presentations, the Council and staff liste n to comments and will not engage in discussion. Council members or the City Manager may ask questi ons of you in order to gain a thorough understanding of your concern, suggestion or request. 5. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan’s Restaurant & Bar, 530 Pond Promenade in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 5 0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Mayor City Council FROM Todd Gerhardt City Manager DATE June 13 2011 d SUBJ Carver County Open Fiber Update 9 As part of our Key Financial Strategies the city council requested an update on the progress of the Carver County Open Fiber Project Attached is a tentative timeline prepared by the county for staging the project The county is expected to award the bid to a construction vendor in the next 3 5 weeks Staff has invited Randy Lehs the Broadband Fiber Project Manager to Monday s meeting to update the city council and answer any questions about the project or the timeline ATTACHMENTS 1 Tentative 2011 Project Timeline 2 Maps of the Fiber Line in Carver County and the Fiber Laterals in Chanhassen g admin tg carver co fiber project docx Chanhassen is a Community for Life Providing for Today and Planning forTomorrow 6 Carver County Open Fiber Initiative CCOFI Tentative 2011 Projected Project Timeline As of 6 1 11 o 2 nd Quarter Complete Environmental Assessment and receive FONSI Select construction vendor and begin work with vendor on contract Complete contract negotiations with Jaguar Begin staging for construction 0 3 rd Quarter Complete permitting as appropriate Begin ring construction Prepare equipment bid Begin data closet builds at ring sites o 4 th Quarter Complete tower site construction Issue equipment bid and select equipment vendor Continue ring and lateral construction as long as weather permits Begin but construction Begin initial equipment installations 7 City of Chanhassen Fiber Index r Chanhassen F D 1 5 41 Minnetonka West 11 Middle m ARBORET BI u Creek Elm Rec Center Chanhassen High School C ENGLER BLVD z F D z w x U 41 6J A c a Z 1 0 a z w U 3 Chanhassen Q Elementa Li rary Ci y Hall Chanhassen F D hanhasse Chanhassen License Center 1 LYMANN BLVD D J Cf1 12 U w my O 4 Z Q P FLYING GVO00 pR C1 G Bwp Legend FIBER BUILDINGS APPROVED FIBER BACKBONE APPROVED FIBER LATERAL 21 800 MHz TOWER Chaska q 8 Chanhassen I 40 9 800 MHz Tower e t r r A J ca Nt in s f J W N l S 82ND ST W 0 40 80 1W 740 y320 x 1 JA TIM Bluff reek Elm Rec Center 9 fir V h d i 46 jam r i v Q e T COULTER M O 40 80 1 240 420 t 1 r r 7 10 Chanhassen Elementary F D Library City Hall Elementary WEST VILLAGE RD s Li 97 ot LLJ LLJ t Q r f Y Fire De partment f ref J t CHAN VIEW f a City Hall Libra y t 78TH ST W 78TH ST W y m u ro n v 40 360 T t f l F r ilt n ir at wi Chanhassen License Center a Ilk t Y w 78TH j mac fit s 4 to of FP M I t r re m 1lIME IFI r C I PICHA DR T T rr 4 re J T 11 Chanhassen High S6601 a M I NO f B Y Af jr T t 1 t n dal 1 I J1 NIVV LAKE HAZELTINE DR S w CYMAN BLVD LYMAN BLV Im 4 r wry 0 60 120 240 3 0 480 12 13 PA Memo To Mayor City Council From Jeff Enevold Lieutenant Date 6 2 2011 Re Items for June 13 work session Discuss the 2012 work plan and staffing recommendation Summary The Chanhassen Public Safety Plan has 5 safety goals 1 To provide public safety services in a manner consistent with the values of the citizens of Chanhassen City of Chanhassen Chanhassen Public Safety and the Carver County Sheriffs Office 2 Empower the businesses schools and citizens of Chanhassen as partners in identifying and solving community problems 3 Identify and address traffic issues concerns within the city 4 Identify crime trends and issues affecting the quality of life in our community and develop a strategy to address resolve them 5 Provide Public Safety Services in an efficient and cost effective manner 14 2012 Staffing Recommendation 1 Replace 2 patrol corporals with two patrol liaison sergeants The sergeants would assist the liaison lieutenant in scheduling of employees employee performance issues employee evaluation managing the daily operations developing strategies to address Resolve crime trends and implement the public safety plan The addition of two sergeants would allow the liaison lieutenant to focus on evaluating the effectiveness of the Public Safety Plan identify and implement plans that would improve the safety and security of our citizens and visitors educate and connect with the residents and businesses in the community expand the crime prevention program and focus on customer service and satisfaction 2 Replace two deputies with two patrol liaison corporals The corporals would be responsible for traffic safety and education school liaison business liaison neighborhood liaison park and rec liaison special event liaison crime prevention liaison and other tasks as necessary 2012 Costs With the addition of two sergeants in Chanhassen we are able to make an adjustment to the contract formula reducing the overhead costs for supervision resulting in a 19 000 reduction over last year s contract 2011 contract 1 474 001 2012 contract 1 454 985 Page 2 15 Chanhassen Public Safety Plan In partnership with the Carver County Sheriff s Office x Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow The Carver County Sheriff s Office mission is to serve everyone with respect and dignity and to do so with honor integrity and pride Chanhassen Public Safety Plan JDE May 2011 I 16 Introduction i ne vurxic 5arety clan is aesignea as a guide for the delivery oT Law Enforcement Services and coordination with City resources The Public Safety Plan allows for input from the City and Sheriff s Office to develop a list of goals objectives work direction and focus areas Section I Background The City of Chanhassen has partnered with the Sheriff s Office to provide Public Safety Services since 1966 We have worked together over the years to build a Public Safety Model that is unique to the City of Chanhassen 2010 Public Safety Citizen Survey The National Citizens Survey TM Residents of Chanhassen were asked to evaluate their feelings of safety from violent crimes and property crimes 1 Evaluate safety in your neighborhood during the day a 2005 96 felt very or somewhat safe b 2007 97 felt very or somewhat safe c 2010 99 felt very or somewhat safe 2 Safety in your neighborhood after dark a 2005 89 felt very or somewhat safe b 2007 88 felt very or somewhat safe c 2010 95 felt very or somewhat safe 3 Safety in Chanhassen s downtown area during the day a 2005 99 felt very or somewhat safe b 2007 98 felt very or somewhat safe c 2010 99 felt very or somewhat safe 4 Safety in Chanhassen s downtown after dark a 2005 89 felt very or somewhat safe b 2007 88 felt very or somewhat safe c 2010 91 felt very or somewhat safe Chanhassen Public Safety Plan JDE May 2011 17 5 Safety from violent crimes e g rape assault robbery a 2005 87 felt very or somewhat safe b 2007 89 felt very or somewhat safe c 2010 95 felt very or somewhat safe 6 Safety from property crimes e g burglary theft a 2005 72 felt very or somewhat safe b 2007 70 felt very or somewhat safe c 2010 88 felt very or somewhat safe The residents were also asked to rate City public safety services to include traffic enforcement a 2005 67 rated it excellent or good b 2007 71 rated it excellent or good c 2010 76 rated it excellent or good All Sheriff s Office services rated by The National Citizens Survey were much above the benchmark comparison Section II Public Safety Services The City of Chanhassen and the Carver County Sheriff s Office have developed a public safety plan that recognizes the unique identity and changing public safety needs of the community We are committed to enhancing the security safety and the quality of life for the citizens businesses and visitors of Chanhassen Current Public Safety Contract Services Include 1 Liaison Lieutenant 2 Patrol Corporals 10 Patrol Deputies 1 Investigator 1 School Resource Deputy Total Cost 1 474 001 Chanhassen Public Safety Plan JDE May 2011 18 Section III Public Safety Goals 1 To provide public safety services in a manner consistent with the values of the citizens of Chanhassen City of Chanhassen Chanhassen Public Safety CPS and the Carver County Sheriff s Office CCSO As partners in providing public safety the CPS and CCSO a will focus on the quality of service to all who look to us for assistance b will deliver services in a professional timely objective and impartial manner c will respect the diversity of our community d will treat everyone with respect and dignity e will maintain regular communication with the City Manager and City Council to ensure we are meeting our goals 2 Empower the businesses schools and citizens of Chanhassen as partners in identifying and solving community problems As partners in providing public safety the CPS and CCSO a will send out crime alerts to inform citizens businesses and schools of crime trends and how they may take precautions to avoid being a victim b will organize and attend crime prevention events such as neighborhood watch groups safety camps senior safety seminars national night out and other events as needed c will work closely with the school officials to identify and resolve issues in our schools d will conduct business checks to inform and educate businesses on crime trends and issues that may impact their business or employees e will utilize the CCSO web site to monitor crime tips and use the Facebook site to solicit assistance from our citizens in solving crimes or identifying suspects f will look for opportunities to work with the media to help solve crimes identify suspects and promote community crime prevention events 3 Identify and address traffic issues concerns within the City As partners in providing public safety the CPS and CCSO a will use the traffic safety squad to educate and enforce laws in the City b will publish traffic safety articles in City publications and local media to educate our citizens c will utilize the PROP squad to assist in traffic education and awareness d will utilize the radar trailer to inform and educate the public e will look for creative solutions to solve traffic issues with an emphasis on prevention and education Chanhassen Public Safety Plan JDE May 2011 19 4 Identify crime trends and issues affecting the quality of life in our community and develop a strategy to address resolve them As partners in providing public safety the CPS and CCSO a will identify crime trends and develop a strategy to address resolve them b will identify issues affecting the quality of life in the community and develop a strategy to address resolve them 5 Provide Public Safety Services in an efficient and cost effective manner As partners in providing public safety the CPS and CCSO a will be good stewards of the taxpayer s money and minimize costs without compromising safety b will use the Community Service Officers to relieve sworn officers from responding to calls not requiring sworn authority or skills c will maximize the use of volunteers and other non sworn individuals to perform functions that do not require a sworn deputy d will partner with the CCSO and other Law Enforcement Agencies to collaborate and share resources whenever possible Section IV Vision 2012 Recommendation 1 Replace the two patrol corporals with two patrol sergeants The sergeants would assist the Liaison Lieutenant in the scheduling of employees employee performance issues employee evaluations managing the daily operations developing strategies to address resolve crime trends and implementing the Public Safety Plan The addition of two patrol sergeants would allow the Liaison Lieutenant to focus on evaluating the effectiveness of the Public Safety Plan identify and implement plans that would improve the safety and security of our citizens educate and connect with the residents and businesses in the community expand the crime prevention program and focus on customer service and satisfaction 2 Replace two deputies with two corporals The corporals would be responsible for the following tasks Traffic Safety and Education School Liaison Business Liaison Neighborhood Liaison Park and Rec Liaison Special Event Liaison Crime Prevention Liaison and other tasks as necessary Chanhassen Public Safety Plan JDE May 2011 20 Current Public Safety Contract Services Include 1 Liaison Lieutenant 2 Patrol Corporals 10 Patrol Deputies 11 nvestigator 1 School Resource Deputy Recommended 2012 Public Safety Contract Services 1 Liaison Lieutenant 2 Patrol Sergeants 2 Corporals 8 Patrol Deputies 1 Investigator 1 School Resource Deputy Total Cost 1 474 001 Total Cost 1 454 985 The 2012 Public Safety Plan will be monitored evaluated and modified as necessary to meet the changing needs of the community The Carver County Sheriff Office remains committed to provide effective efficient and flexible public safety services to the City of Chanhassen Chanhassen Public Safety Plan JDE May 2011 21 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Paul Oehme Director of Public Works City Engineer DATE June 13 2011 SUBJ Consider Approving Resolution of Support for Safe Routes to School Grant Application for Trail and Pedestrian Crossing Enhancements on TH 41 at Minnetonka Middle School West PROPOSED MOTION The City Council approves resolution in support of a Safe Routes to School Grant Application for trail and enhanced pedestrian crossing improvements on TH 41 at Minnetonka Middle School West City Council approval requires a simple majority vote of the City Council present BACKGROUND The Minnesota Department of Transportation is accepting applications for Safe Routes to School infrastructure projects Approximately 4 2 million is available for infrastructure projects to be approved for the years 2012 and 2013 The selected projects will be in the 2012 2015 Statewide Transportation Improvement Program The Safe Routes to School SRTS program was created in Section 1404 of the Safe Accountable Flexible Efficient Transportation Equity Act A Legacy for Users Act SAFETEA LU The program provides communities with the opportunity to improve the existing conditions and promote bicycling and walking to school with infrastructure and non infrastructure projects The goals of the program are threefold 1 To enable and make a safer opportunity for children to walk and bicycle to school 2 To make bicycling and walking to school a safer and more appealing transportation alternative and 3 To facilitate the planning development and implementation of projects and activities that will improve safety and potentially reduce traffic in the vicinity of schools STRS projects are funded at 100 with no local match required The SRTS Program is a reimbursable grant program meaning that recipients of the funds will front the cost of the project and will be reimbursed during the course of the project All costs submitted for reimbursement are subject to eligibility requirements The Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 22 Todd Gerhardt Approve Resolution of Support for Safe Routes to School Grant Application June 13 2011 Page 2 grant notice was released on May 2 2011 and applications are due on June 15 2011 so the turnaround time for this application is very quick The Minnetonka School District has expressed concerns about the pedestrian crossing TH 41 in the past City staff the School District and MnDot has met in the past to discuss what can be done to improve the crosswalk MnDot completed a pedestrian and traffic movement count study on September 25 2007 The counts showed 8 bikers and 3 walkers used the existing crossing between 8 00 a m and 9 00 a m Similar counts were recorded in the PM A signal is not warranted at the entrance to Minnetonka Middle School West With the new trail improvements on TH 41 this crossing is anticipated to be used more and should have additional safety enhancements included The speed limit on TH 41 at this location is 55 mph DISCUSSION Carver County is planning to construct a trail on the west side of TH 41 from the south side of the Minnetonka Middle School West entrance drive to Longacres Drive The project also includes an underpass into Minnewashta Regional Park The existing at grade crosswalk at TH 41 is not planned to be modified under the Carver County plan The construction of the project is planned to start in the fall of 2011 and be completed the summer of 2012 Since a signal is not warranted at the entrance to the Minnetonka Middle School West an enhanced pedestrian crossing and trail improvements north of Minnetonka Middle School West are recommended This recommendation has been detailed by MnDot traffic and pedestrian staff the Minnetonka School district representatives and City staff The proposed SRTS project would extend a trail north of the intersection of Chaska Road and have a crosswalk near this intersection The trail would then be extended on the west side of TH 41 to connect to the existing trail on 64 Street and to the north to the existing trail at the intersection of TH 7 A raised concrete median is proposed to create a safe zone for pedestrians between the two lanes of traffic Also additional signage enhancements are proposed including a mast arm for the pedestrian signs and rapid flash LED yellow beacons that would be push button activated when pedestrians are at the crosswalk The existing crosswalk at the Middle School entrance would be eliminated PROJECT COST The SRTS project is estimated to cost 170 000 If the grant is approved 100 of this cost is eligible for grant funding This estimate does not include engineering costs of approximately 35 000 which the City would be responsible for The cost to construct the trail and raise the median on TH 41 is estimated at 130 000 This cost does not include the 400 000 the City has agreed to pay to help pay for a portion of the Carver County Trail project The City would be responsible for plowing and trail and median Also future maintenance of the sign enhancements would be the City of Chanhassen s to maintain Attachments g eng public pw429 run safe routes to school program bkgd 061311 apry res srts doc 23 1NESpTq Minnesota Department of Transportation aO 2p Metropolitan District Q o m Waters Edge 4 pF me 1500 West County Road B 2 Roseville MN 55113 3174 June 6 2011 Mr Paul Oehme P E Director of Public Works City Engineer City of Chanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 54317 Re Pedestrian Crossing near Minnetonka Middle School West Chanhassen Carver County Safe Route to School Application Dear Mr Oehme Please accept this letter of support from the Minnesota Department of Transportation Mn DOT Metro District to the city of Chanhassen for the Safe Routes to School Grant Application The grant application proposes a new trail crossing on TH 41 and a raised center median at the intersection of TH 41 and Chaska Road The grant application will include a pedestrian actuated beacon mounted on a pedestal but will also include a mast arm extending over the roadway to enhance the safety and visibility at this crossing Mn DOT agrees that this project would greatly benefit the overall transportation operation in this neighborhood We understand that the city of Chanhassen will be the project manager including facilitating maintaining and financing the entire project Mn DOT s role in this project would be to issue the necessary permits upon completion of the review and permitting process for any crossing construction in Mn DOT right of way If successful with the grant application please work with Nicole Peterson Area Engineer for Carver and Scott Counties on the final details on the traffic control device and obtaining the appropriate permits Also please note that the city or the school will be responsible for snow and ice removal on the median Mn DOT Metro Traffic has stated that the crosswalk school access to the south of the proposed crossing should be removed in order to channel pedestrians to the signalized crossing Also they encourage the development and implementation of a program to help educate students on the proper use of the crossing We fully support this crossing as it would give a safer alternative for getting students to and from school It would also help reduce congestion pollution and fuel consumption for students that would otherwise drive if this sidewalk was not available If you have a need for more information from Mn DOT please contact Lynn Clarkowski South Area Manager at 651 234 7729 Sincerely Scott McBride P E Metro District Engineer An equal opportunity employer CITY OF CHAUNHASSEN G3EF C FEN JUN 0 7 2011 E NGINEERING DEPT 24 Building and Grounds District Service Center Minnetonka Public Schools May 31 2011 SERVING THE COMMUNITIES OF Paul Oehme PE Director of Public Works City Engineer MINNETONKA CITY OF CHANHASSEN 7700 Market Boulevard CHANHASSEN P O Box 147 DEEPHAVEN Chanhassen MN 55317 5621 County Road 101 I n p s Minnetonka MN 55345 952 401 5037 J NI 0 21 111 EDEN PRAIRIE Dear Paul EXCELSIOR Please consider this letter my full endorsement of the proposed Safe Routes to School infrastructure GREEN D rant application for the City of Chanhassen to i m p lement a proposed safety p pp Y p p p Y near P j SHOREWOOD Minnetonka West Middle School We support the proposed improvements to increase the safety of students as they cross TH 41 by enhancing the safety and visibility of our students as they travel TONKA BAY to from school VICTORIA The construction of a new trail connection along TH 41 and installation of a center median with WOODLAND upgraded signage and a flashing beacon at the intersection of TH 41 Chaska road will increase the safety of our students crossing this major roadway by creating a common point for routing students to and from school at a highly visible location If the City of Chanhassen is selected to receive this grant my role as part of the Safe Routes to School project would include awareness of the project and support for the school as they work with the city and Mn DOT on the development and construction of the proposed improvements On behalf of Minnetonka Schools Independent School District 276 I strongly endorse this application If you have any questions regarding this application please contact me at 952 401 5039 Sincerely ew Mike Condon Supervisor of Buildings Grounds Minnetonka Public Schools 25 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE June 13 2011 RESOLUTION NO MOTION BY SECONDED BY 2011 RESOLUTION OF SUPPORT FOR A SAFE ROUTES TO SCHOOL GRANT APPLICATION FOR TRAIL PEDESTRIAN CROSSING ENHANCEMENTS ON TH 41 AT MINNETONKA MIDDLE SCHOOL WEST PW429 WHEREAS MnDOT is accepting applications for Safe Routes to School SRTS infrastructure projects which provides communities with the opportunity to improve existing conditions and promote bicycling and walking to school with infrastructure and non infrastructure projects and WHEREAS SRTS projects are funded at 100 with no local match required The SRTS Program is a reimbursable grant program meaning that recipients of the funds will front the cost of the project and will be reimbursed during the course of the project All costs submitted for reimbursement are subject to eligibility requirements and WHEREAS the Minnetonka School District has expressed concerns about the pedestrian crossing at the middle school in the past The proposed SRTS project would extend a trail north of the intersection of Chaska Road and have a crosswalk near this intersection The trail would then be extended on the west side of TH 41 to connect to the existing trail on 64 Street and to the north to the existing trail at the intersection of TH 7 A raised concrete median is proposed to create a safe zone for pedestrians between the two lanes of traffic Also additional signage enhancements are proposed including a mast arm for the pedestrian signs and rapid flash LED yellow beacons that would be push button activated when pedestrians are at the crosswalk NOW THEREFORE be it resolved by the City Council of the City of Chanhassen Minnesota 1 Approve a resolution for support of a Safe Routes To School grant application for trail and pedestrian crossing enhancements on TH 41 at Minnetonka Middle School West ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT 26 Proposed Crosswalk Sign Enhancement 27 m p y t i NPYIE 1 A F rem rt eri a sr a a if E y i y 1r R t r f e y t w bsM s e c 28 MEMORANDUM CITY OF TO Planning Commission CHMNSFN FROM Angie Kairies Planner I 7700 Market Boulevard DATE June 13 2011 PO Box 147 4 1 Chanhassen MN 55317 SUBJ Review Variances Administration Phone 952 227 1100 One of the priorities in the City Council s Key Financial Strategies was to review Fax 952 227 1110 variances The strategy is stated below Building Inspections Competitiveness Phone 952 227 1180 Fax 952 227 1190 Create an environment for innovation and change building on our strengths Engineering creativity and skills Phone 952 227 1160 Fax 952 227 1170 Review Variances Finance Following is a discussion of the variances that have been approved in Chanhassen Phone 952 227 1140 Fax 952 227 1110 from 1990 to 2010 the response of the June 2010 Supreme Court ruling that redefined the role local government and variances Park Recreation Phone 952 227 1120 BACKGROUND Fax 952 227 1110 On May 5 2011 the Governor signed the new law amending Minnesota Statutes Recreation Center 2310 Coulter Boulevard 2010 sections 394 27 subdivision 7 462 357 subdivision 6 which regulates the Phone 952 227 1400 standards for granting a variance and applies to counties cities and towns with Fax 952 227 1404 zoning controls to allow local government more flexibility in granting variances Planning In June 2010 a Supreme Court ruling of the Krummenacher vs City of atural Resources Phone l Res rce Minnetonka variance case changed the standards for granting variances by local Fax 952 227 1110 municipalities The ruling redefined the term hardship stating a municipality does not have the authority to grant a variance unless the applicant can show that Public Works the property cannot be put to a reasonable use without the variance e g 7901 Park Place construction of a single family home on single family lot This standard does Phone 952 227 1300 not allow the local government flexibility in granting variances Therefore staff Fax 952 227 1310 advised applicants that the city could not grant a variance under the new law Senior Center The preceding variance standard was determined in the 1989 Rowell vs City of Phone 952 227 1125 Fax 952 227 1110 Moorhead case In this ruling hardship was interpreted as the applicant would like to use the property in a reasonable manner that is prohibited by the Web site ordinance e g expansion of a nonconforming structure This standard www ci chanhassen mn us allowed cities flexibility in granting variances Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 29 Todd Gerhardt Review Variances June 13 2011 Page 2 of 4 During the no variance time frame staff catalogued variances in the city from 1990 to 2010 to determine if there was a re occurring request or area of the city that could result in an ordinance amendment to resolve the issue Variance requests include Accessory structure area Beach lots Docks Building Architecture Height Fence height Hard surface coverage Lighting standards Lot area width frontage depth Mother in law Apartment Multiple principal structures on a single lot Parking requirements Subdivision Private streets Right of Way width Flag lots Setbacks front side or rear yard bluff shoreland wetland collector street Bluff Creek Overlay District Signs OPTIONS Like several cities staff looked at several options to accommodate the 2010 Supreme Court Ruling and provide reasonable use to residents Create an Expansion Permit legal nonconforming situations Revise City Code based on common requests Develop an overlay district in areas with multiple requests Wait for the new state variance law to be enacted Cities that adopted interim measures such as an expansion permit will probably leave then in effect because they provide relieve form the variance process In Chanhassen from 1990 to 2010 the request for a setback variance far exceeded any other request Of the setback requests the front yard setback variances are the most frequent request One of the reasons the front yard setback variance request is so numerous was due to the requests to add a front porch as an architectural feature to define the entrance into a residence on homes that existed prior to 1987 Rather than continue to process so many similar requests the City Code was amended in 2000 to permit the front porch to encroach into the required setback on homes built prior to February 1987 30 Todd Gerhardt Review Variances June 13 2011 Page 3 of 4 M no L U o0 d E so Z Requests from 1990 2010 so 70 60 so s 40 N E 30 Z to 10 0 y gy p fi Q mo d Type Other than the request for a front porch staff did not find evidence that there are a number of similar requests in one specific area of the city therefore based on the findings of the survey staff opted to wait for the new variance law to be enacted LEGISLATIVE FIX On May 5 2011 the Minnesota State Statute governing variances went into effect The statute allows local government more flexibility in granting variances by eliminating the term hardship and allows a zoning authority to issue a variance based on practical difficulties Practical difficulties are described as follows the property owner proposes to use the property in a reasonable manner not permitted by an official control the plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance if granted will not alter the essential character of the locality Finally a variance may be issued only if it is in harmony with the general purposes and intent of the ordinance and consistent with the comprehensive plan V o e er Type t o 31 Todd Gerhardt Review Variances June 13 2011 Page 4 of 4 The table below illustrates the differences between the old variance standards and the new variance standards VARIANCE LEGISLATION RECOMMENDATION Amend City Code consistent with Minnesota State Statute governing Variances G PLAN KA financal stratigiesNariances doc OLD NEW 1 Undue Hardship cannot be put to a Practical Difficulties a reasonable use of the reasonable use property 2 In Keeping with Spirit Integrity of In Harmony with General Purpose and Intent Zoning Ordinance of Zoning Ordinance 3 Consistent with the Comprehensive Plan 4 Economic Consideration Alone Not Same Sufficient 5 Use Variances Prohibited Same 6 Not Alter Essential Character of the Same Locality 7 Not a Self Created Hardship Same Can Impose Conditions to Ensure Conditions Must be Directly Related to Any 8 Compliance and to Protect Adjacent and Must Bear A Rough Proportionality to Properties the Impact Created by the Variance RECOMMENDATION Amend City Code consistent with Minnesota State Statute governing Variances G PLAN KA financal stratigiesNariances doc 32 Building Inspections BACKGROUND Phone 952 227 1180 CITY OF MEMORANDUM CHA NSEN TO Mayor and City Council 7700 Market Boulevard FROM Greg Sticha Finance Director PO Box 147 Phone 952 227 1130 program was designed with the intent to have standard measures for performance Chanhassen MN 55317 that residents taxpayers and the legislature could review on an annual basis Phone 952 227 1140 ATTACHMENTS DATE June 13 2011 6kP Administration Phone 952 227 1100 SUBJ Performance Measures Created by the Council on Local Results Fax 952 227 1110 Fax 952 227 1110 and Innovation Building Inspections BACKGROUND Phone 952 227 1180 exemption for 2012 the city council would be required to pass a resolution by Fax 952 227 1190 In 2010 the legislature created the Council on Local Results and Innovation Fax 952 227 1404 This board was given the assignment of setting standard performance measures Engineering Phone 952 227 1160 for all local municipalities to report annually Over the past year this group has Fax 952 227 1170 created a list of ten performance measures that are part of the program The Phone 952 227 1130 program was designed with the intent to have standard measures for performance Finance that residents taxpayers and the legislature could review on an annual basis Phone 952 227 1140 ATTACHMENTS Fax 952 227 1110 Participation in the program is voluntary Those municipalities that choose to Park Recreation participate are eligible for 0 14 per capita in local government aid and also Phone 952 227 1120 would be exempt from levy limits in 2012 and years thereafter for continued Fax 952 227 1110 participation Recreation Center In order to participate in the program and receive the local aid and levy limit 2310 Coulter Boulevard exemption for 2012 the city council would be required to pass a resolution by Phone 952 227 1400 July 1 2011 indicating their intention to participate in the program Fax 952 227 1404 Planning Staff will be reviewing the pros and cons of participating in the program on Natural Resources Monday night in the work session If the city council decides to participate a Phone 952 227 1130 resolution will be included on the June 27 agenda Fax 952 227 1110 ATTACHMENTS Public Works 7901 Park Place Phone 952 227 13 1 Letter dated June 1 2011 from the Council on Local Results and Innovation Fax 952 227 1310 and Required Performance Measures to Participate Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us f gregs counci1 201 I performance measures work session 6 13 docx Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 33 STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR REBECCA OTTO STATE AUDITOR June 1 2011 SUITE 500 525 PARK STREET 651 296 2551 Voice SAINT PAUL MN 55103 2139 651 296 4755 Fax state auditor@ state mn us E mail 1 800 627 3529 Relay Service Dear City Clerk Finance Officer County Auditor In 2010 the Legislature created the Council on Local Results and Innovation In February 2011 the Council released a standard set of ten performance measures for counties and ten performance measures for cities that will aid residents taxpayers and state and local elected officials in determining the efficacy of counties and cities in providing services and measure residents opinions of those services By February of 2012 the Council must create comprehensive performance measurement systems for cities and counties to implement in 2012 Cities and counties that choose to participate in the new standards measure program may be eligible for a reimbursement in LGA and exemption from levy limits Participation in the standard measures program by a city or a county is voluntary Counties and cities that choose to participate in the standard measures program must officially adopt the corresponding 10 performance benchmarks developed by the Council and implement them in 2011 They will be required to communicate the results of the measures to their residents the following calendar year A county or city that elects to participate in the standard measures program for 2011 is eligible for a reimbursement of 0 14 per capita in local government aid not to exceed 25 000 and is also exempt from levy limits under sections 275 70 to 275 74 for taxes payable in 2012 if levy limits are in effect In order to receive the per capita reimbursement in 2011 and levy limit exemption for calendar year 2012 counties and cities must File a report with the Office of the State Auditor by July 1 2011 This report will consist of a declaration approved by the city council or county board stating that the city county has adopted the corresponding 10 performance measures developed by the Council Annual reporting will be required by the cities and counties that participate in the program By July 1 2012 cities and counties will be required to report to the OSA that they have adopted both the performance benchmarks and the performance measure system released by the Council in February of 2012 A declaration will be required that the city county has reported or will report the results for calendar 2011 of the 10 adopted measures to its residents before the end of calendar year 2012 To meet the reporting requirements for 2011 a copy of the declaration in a PDF format can be attached to an email and sent to gid @osa state mn us Beginning next year the Office of the State Auditor will be using the State Auditor s Form Entry System SAFES for the local performance measurement and improvement program reporting An Equal Opportunity Employer 34 The Council on Local Results and Innovation 2011 Legislative Report February 14 2011 35 February 14 2011 To the Property and Local Sales Tax Division of the House of Representatives Taxes Committee and the Taxes Division on Property Taxes of the Senate Tax Committee Per the requirements of 2010 Minnesota Laws Chapter 389 Article 2 Sections 1 and 2 the Council on Local Results and Innovation is submitting its recommended standard set of approximately ten performance measures for counties and ten performance measures for cities that will aid residents taxpayers and state and local elected officials in determining the efficacy of counties and cities in providing services and measure residents opinion of those services The recommended model performance measures are attached Local government and public feedback was solicited on the proposed benchmarks The members of the Council include Patricia Coldwell Association of Minnesota Counties John Gunyou City of Minnetonka Mark Hintermeyer City of Moorhead Jay Kiedrowski Humphrey School University of Minnesota Katie Nerem Blue Earth County Rebecca Otto Minnesota State Auditor Jay Stroebel City of Minneapolis Matt Stemwedel City of Woodbury Wendy Underwood City of St Paul Tim Walsh Scott County Ben Woessner City of Pelican Rapids The Council received no funding to conduct their work Meeting minutes were taken by volunteers and the Office of the State Auditor posted all meeting materials and meeting dates on the Office of the State Auditor website All meetings were open to the public The Council sees value in having all counties and cities in Minnesota develop performance measures that they use to manage their jurisdictions and having results of those performance measures shared with citizens and property tax payers Our recommended performance measures should be considered examples to assist counties and cities in developing their own performance measures The Council was concerned about the misuse of these performance measures by the legislature or others in the appropriation of funds or for comparisons among counties and cities The general performance measures recommended are simply inadequate for those purposes The Council on Local Results and Innovation is proceeding to meet the additional requirements of the statute which is to develop recommended minimum standards for comprehensive 36 performance measurement systems by February 15 2012 We interpret performance measurement system to mean more broadly a performance management system that uses performance measures to manage counties and cities Representatives of the Council would welcome the opportunity to discuss the Council s work our recommended model performance measures and our concerns about the use of these measures Sincerely Jay Kiedrowski Chair Minnesota Council on Local Results and Innovation Cc House Speaker House Minority Leader Senate Majority Leader and Senate Minority Leader Attached Model Performance Measures for Counties Model Performance Measures for Cities 37 Model Performance Measures for Cities The following are the recommended model measures of performance outcomes for cities with alternatives provided in some cases Key output measures are also suggested for consideration by local city officials General 1 Rating of the overall quality of services provided by your city Citizen Survey excellent good fair poor 2 Percent change in the taxable property market value 3 Citizens rating of the overall appearance of the city Citizen Survey excellent good fair poor Police Services 4 Part I and II crime rates Submit data as reported by the Minnesota Bureau of Criminal Apprehension Part I crimes include murder rape aggravated assault burglary larceny motor vehicle theft and arson Part II crimes include other assaults forgery counterfeiting embezzlement stolen property vandalism weapons prostitution other sex offenses narcotics gambling family children crime D U I liquor laws disorderly conduct and other offenses OR Citizens rating of safety in their community Citizen Survey very safe somewhat safe neither safe nor unsafe somewhat unsafe very unsafe Output Measure Police response time Time it takes on top priority calls from dispatch to the first officer on scene Fire Services Insurance industry rating of fire services The Insurance Service Office ISO issues ratings to Fire Departments throughout the country for the effectiveness of their fire protection services and equipment to protect their community The ISO rating is a numerical grading system and is one of the primary elements used by the insurance industry to develop premium rates for residential and commercial businesses ISO analyzes data using a Fire Suppression Rating Schedule FSRS and then assigns a Public Protection Classification from I to 10 Class I generally represents superior property fire protection and Class 10 indicates that the area s fire suppression program does not meet ISO s minimum criteria 1 38 Citizens rating of the quality of fire protection services Citizen Survey excellent good fair poor Output Measure Fire response time Time it takes from dispatch to apparatus on scene for calls that are dispatched as a possible fire Emergency Medical Services EMS response time if applicable Time it takes from dispatch to arrival of EMS Streets 6 Average city street pavement condition rating Provide average rating and the rating system program type Example 70 rating on the Pavement Condition Index PCI 1W Citizens rating of the road condition in their city Citizen Survey good condition mostly good condition many bad spots 7 Citizens rating the quality of snowplowing on city streets Citizen Survey excellent good fair poor Water 8 Citizens rating of the dependability and quality of city water supply centrally provided system Citizen Survey excellent good fair poor Output Measure Operating cost per 1 000 000 gallons of water pumped produced centrally provided system Actual operating expense for water utility total gallons pumped 11 000 000 Sanitary Sewer 9 Citizens rating of the dependability and quality of city sanitary sewer service centrally provided system Citizen Survey excellent good fair poor Output Measure Number of sewer blockages on city system per 100 connections centrally provided system Number of sewer blockages on city system reported by sewer utility population 100 Parks and Recreation 10 Citizens rating of the quality of city recreational programs and facilities parks trails park buildings Citizen Survey excellent good fair poor 39 6 91 LOCAL PERFORMANCE MEASUREMENT AND REPORTING Subdivision 1 Reports of local performance measures a A county or city that elects to participate in the standard measures program must report its results to its citizens annually through publication direct mailing posting on the jurisdiction s Web site or through a public hearing at which the budget and levy will be discussed and public input allowed b Each year jurisdictions participating in the local performance measurement and improvement program must file a report with the state auditor by July 1 in a form prescribed by the auditor All reports must include a declaration that the jurisdiction has complied with or will have complied with by the end of the year the requirement in paragraph a For jurisdictions participating in the standard measures program the report shall consist of the jurisdiction s results for the standard set of performance measures under section 6 90 subdivision 2 paragraph a In 2012 jurisdictions participating in the comprehensive performance measurement program must submit a resolution approved by its local governing body indicating that it either has implemented or is in the process of implementing a local performance measurement system that meets the minimum standards specified by the council under section 6 90 subdivision 2 paragraph b In 2013 and thereafter jurisdictions participating in the comprehensive performance measurement program must submit a statement approved by its local governing body affirming that it has implemented a local performance measurement system that meets the minimum standards specified by the council under section 6 90 subdivision 2 paragraph b Subd 2 Benefits of participation a A county or city that elects to participate in the standard measures program for 2011 is 1 eligible for per capita reimbursement of 0 14 per capita but not to exceed 25 000 for any government entity and 2 exempt from levy limits under sections 275 70 to 275 74 for taxes payable in 2012 if levy limits are in effect b Any county or city that elects to participate in the standard measures program for 2012 is eligible for per capita reimbursement of 0 14 per capita but not to exceed 25 000 for any government entity Any jurisdiction participating in the comprehensive performance measurement program is exempt from levy limits under sections 275 70 to 275 74 for taxes payable in 2013 if levy limits are in effect c Any county or city that elects to participate in the standard measures program for 2013 or any year thereafter is eligible for per capita reimbursement of 0 14 per capita but not to exceed 25 000 for any government entity Any jurisdiction participating in the comprehensive performance measurement program for 2013 or any year thereafter is exempt from levy limits under sections 275 70 to 275 74 for taxes payable in the following year if levy limits are in effect Subd 3 Certification of participation a The state auditor shall certify to the commissioner of revenue by August 1 of each year the counties and cities that are participating in the standard measures program and the comprehensive performance measurement program b The commissioner of revenue shall make per capita aid payments under this section on the second payment date specified in section 477A 015 in the same year that the measurements were reported c The commissioner of revenue shall notify each county and city that is entitled to exemption from levy limits by August 10 of each levy year An Equal Opportunity Employer 40 0 I INVITATION TO KLEINBANK SUMMER CONCERT SERIES l With summer weather finally here its time for the KleinBank Summer Concert Series Join us on Thursdays from June 16 August 4 at City Center Park Plaza All concerts are free for all to enjoy featuring music from Tim Mahoney The Splatter Sisters and many more Most concerts begin at 7 p m however there are two children s shows that begin at 11 30 a m We ll kick the season off on Thursday June 16 at 7 p m with Big Walter Smith and the Groove Merchants a local blues band This event is presented by the City of Chanhassen and sponsored by the local K1einBank Bring your family and friends 41 CHANHASSEN CITY COUNCIL WORK SESSION MAY 23 2011 Mayor Furlong called the work session to order at 5 40 p m COUNCIL MEMBERS PRESENT Mayor Furlong Councilwoman Ernst Councilwoman Tjornhom and Councilman McDonald Councilman Laufenburger arrived after discussion of items A and B STAFF PRESENT Todd Gerhardt Kate Aanenson Paul Oehme and Todd Hoffman A REVIEW OF RENTAL LICENSING PROGRAM Todd Gerhardt reviewed the process conducted by staff in adopting the rental licensing program in 2002 Kate Aanenson provided background information on why the program was initiated explaining that the city ordinances are based on models from other communities and the International Property Maintenance Code She discussed the number of city licenses issued compared to census numbers Todd Gerhardt asked staff to explain how the program works with the number of licenses issued versus the actual number of rental units commercial and residential Mayor Furlong asked for clarification of what constitutes a violation Kate Aanenson discussed the benefits and disadvantages of the program explaining that code compliance and conduct on premises are the two primary issues Councilman McDonald asked why the City is getting involved with property maintenance issues Mayor Furlong asked about the number of staff hours needed to manage this program Councilman McDonald voiced concern that in today s economic times the City should be using the nuisance ordinance for enforcement Councilwoman Ernst stated her biggest concern was with the 50 00 per unit licensing fee Todd Gerhardt explained how the fee was determined and suggested ways of lowering that fee Mayor Furlong asked about the public benefit versus city cost to manage this program Lisa Peilen Director of Municipal Affairs with the Minnesota Multi Housing Association offered her assistance in investigating what other communities are doing with their inspection and tiered fee programs B CONDUCT COMPARISON OF COST OF DEVELOPMENT PERMIT AND DEVELOPMENT FEES Todd Gerhardt explained the process used to review development patterns and cost of development for commercial and residential in the city related to building permits plan check and sewer and water connection fees Councilwoman Tjornhom asked staff to explain how comparable cities were chosen Todd Gerhardt explained that cities with comparable population and rate of growth were used for comparison purposes Councilwoman Ernst asked for clarification of why Shakopee s building permit numbers were so much lower than every other city Mayor Furlong asked how service levels for plan review compared with other cities Councilwoman Ernst asked how sewer and water fees compared with other cities Staff explained the difficulties of comparing these numbers because of infrastructure differences between cities Councilwoman Ernst expressed concern with the water and sewer fees and asked 42 City Council Work Session May 23 2011 staff to identify differences with other cities numbers and other development fees not on this schedule Councilman Laufenburger arrived at this point in the work session C DISCUSS NEED FOR ADDITIONAL WATER STORAGE IN THE HIGH ZONE Paul Oehme introduced Douglas Klamerus with SEH who worked on the Comprehensive Water Study update before reviewing the need for expanded water storage in the high zone due to increased growth He outlined possible locations and explained staff s recommendation of Site 5 The estimated cost for site improvements on Site 5 are 2 112 000 with possible bid alternates which could help drive down the cost The work session was recessed at 7 00 p m It was reconvened at 7 35 p m Paul Oehme resumed his presentation outlining staff s recommendation of Site 5 with a photo showing a scale model of the proposed tower Councilman McDonald asked about keeping the Melody Hill tower Staff explained that it wouldn t make sense due to maintenance and costs associated with having two towers so close together Mayor Furlong asked about cost savings associated with different sized tanks Council discussed differences between concrete construction versus steel Councilman Laufenburger asked for clarification of the 2 hour fire flow and ISO requirements the area being serviced by this tank hydrology consumer complaints with current situation funding sources and the effects on utility rates Mayor Furlong asked about the proposed tank handling future and ultimate build out in this area Todd Gerhardt explained that he and Paul Oehme met with the Minnetonka School Board who approved an agreement for the City to move ahead with the public process Paul Oehme reviewed a preliminary schedule for public meetings and construction Todd Gerhardt explained staff is preparing a permanent easement agreement for the School Board s approval at their meeting in June Council expressed no concerns with staff proceeding with the process Councilwoman Ernst asked for clarification of the bidding process Mayor Furlong adjourned the work session meeting at 8 10 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 2 43 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES MAY 23 2011 Mayor Furlong called the meeting to order at 7 00 p m The meeting was opened with the Pledge to the Flag COUNCIL MEMBERS PRESENT Mayor Furlong Councilwoman Ernst Councilman Laufenburger Councilwoman Tjornhom and Councilman McDonald STAFF PRESENT Todd Gerhardt Kate Aanenson Paul Oehme Todd Hoffman and Roger Knutson PUBLIC ANNOUNCEMENTS None Councilman Laufenburger moved Councilman McDonald seconded that the City Council approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated May 9 2011 City Council Verbatim and Summary Minutes dated May 9 2011 Receive Commission Minutes Planning Commission Verbatim and Summary Minutes dated May 3 2011 Park and Recreation Commission Verbatim and Summary Minutes dated April 26 2011 b Flamingo Drive Basswood Circle Draintile Project Nos SWMP 11 01 and 11 02 Approve Quote Resolution 2011 28 c Pioneer Pass Outlot C Approve Deferred Assessments Resolution 2011 29 d 2012 Street Improvement Project Approve Consultant Contract with a change in the resolution reflecting the amount of 171 509 for engineering services e Approve City Code Amendments to Chapter 18 Subdivisions and Chapter 20 Zoning and Summary Ordinance for Publication Purposes Section 18 57 Concerning Streets Section 20 407 3 Concerning Wetland Protection Section 20 505 e Concerning Hard Surface Coverage Section 20 1502 Concerning Building Permits 44 City Council Summary May 23 2011 f Approval of Fireworks Display Permit for Private Display on Lake Minnewashta July 4 2011 American Fireworks Display Company g Code Amendment Chapter 19 Article IV Subsurface Sewage Treatment Systems and Approval of Summary Ordinance for Publication Purposes All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS None LAW ENFORCEMENT FIRE DEPARTMENT UPDATES Lt Jeff Enevold reported on a significant event that happened at the intersection of TH 101 and South Shore Drive where three suspects were charged with disorderly conduct for shooting at each other with Air Soft guns He also outlined the curfew regulations Chief Roger Smallback reviewed the year to date statistics the live fire training that Chanhassen fire fighters have been doing over the last two weeks at the City of Edina Fire Department Training Center and first in drills that will be conducted in June PUBLIC HEARING CONSIDER VACATION OF A PORTION OF LYMAN BOULEVARD RIGHT OF WAY Paul Oehme presented the staff report on this item Councilman Laufenburger asked if the drainage from the Reflections neighborhood would be affected by this vacation Mayor Furlong asked if the trail along Lyman Boulevard Mayor Furlong opened the public hearing Nobody spoke and the public hearing was closed Mayor Furlong invited the applicant John Klingelhutz to speak Mr Klingelhutz stated he felt the City was getting the better end of the deal but just wanted to see the issue go away Resolution 2011 30 Councilwoman Ernst moved Councilman McDonald seconded that the City Council approve the vacation of a portion of Lyman Boulevard right of way subject to the following conditions 1 The gas line must be relocated within the proposed drainage and utility easement before the vacation is recorded 2 The drainage and utility easement dedication must be recorded prior to the right of way vacation All voted in favor and the motion carried unanimously with a vote of 5 to 0 COUNCIL PRESENTATIONS Councilman McDonald informed the council that the rider rep from Chanhassen was moving out of town and that Southwest Metro Transit Commission was accepting applications for his replacement Mayor Furlong reported on two ribbon cuttings he attended over the weekend 2 45 City Council Summary May 23 2011 One at Buffalo Wild Wings and the other at Master of Mind and Body Rejuvenation Councilman Laufenburger provided highlights of two upcoming Chanhassen Red Birds games Senior Citizens Appreciation Day on June 5th and City Employee Recognition Game on June th 24 ADMINISTRATIVE PRESENTATIONS Todd Gerhardt reminded everybody of the upcoming Memorial Day events and an open house being held by MnDOT at the Chaska th Community Center on Tuesday May 24 to discuss river crossing options CORRESPONDENCE DISCUSSION None Councilwoman Tjornhom moved Councilwoman Ernst seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 7 25 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 3 46 CHANHASSEN CITY COUNCIL REGULAR MEETING MAY 23 2011 Mayor Furlong called the meeting to order at 7 00 p m The meeting was opened with the Pledge to the Flag COUNCIL MEMBERS PRESENT Mayor Furlong Councilwoman Ernst Councilman Laufenburger Councilwoman Tjornhom and Councilman McDonald STAFF PRESENT Todd Gerhardt Kate Aanenson Paul Oehme Todd Hoffman and Roger Knutson Mayor Furlong Thank you and welcome everybody Appreciate those who have joined us here in the council chambers and those watching at home as well Glad that you joined us this evening Let me start with requesting of the council whether or not there are any changes or modifications requested of the agenda If not without objection we ll proceed with the agenda as published PUBLIC ANNOUNCEMENTS None CONSENT AGENDA Todd Gerhardt Mayor council you should have received a revised resolution for 1 d There was a typo on the amount The true amount should be 171 509 for engineering services Mayor Furlong Okay Was that correct in the staff report or just Todd Gerhardt Yes It just wasn t in the resolution Mayor Furlong Okay very good Any questions on that If not without objection we ll include the corrected resolution in with that item Are there any other items that anyone would like to discuss separately from our consent agenda Councilman Laufenburger moved Councilman McDonald seconded that the City Council approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated May 9 2011 City Council Verbatim and Summary Minutes dated May 9 2011 Receive Commission Minutes Planning Commission Verbatim and Summary Minutes dated May 3 2011 Park and Recreation Commission Verbatim and Summary Minutes dated April 26 2011 47 Chanhassen City Council May 23 2011 b Flamingo Drive Basswood Circle Draintile Project Nos SWMP 11 01 and 11 02 Approve Quote Resolution 2011 28 c Pioneer Pass Outlot C Approve Deferred Assessments Resolution 2011 29 d 2012 Street Improvement Project Approve Consultant Contract with a change in the resolution reflecting the amount of 171 509 for engineering services e Approve City Code Amendments to Chapter 18 Subdivisions and Chapter 20 Zoning and Summary Ordinance for Publication Purposes Section 18 57 Concerning Streets Section 20 407 3 Concerning Wetland Protection Section 20 505 e Concerning Hard Surface Coverage Section 20 1502 Concerning Building Permits f Approval of Fireworks Display Permit for Private Display on Lake Minnewashta July 4 2011 American Fireworks Display Company g Code Amendment Chapter 19 Article IV Subsurface Sewage Treatment Systems and Approval of Summary Ordinance for Publication Purposes All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS None LAW ENFORCEMENT FIRE DEPARTMENT UPDATES Mayor Furlong This evening we receive our monthly update from our police and fire departments so we ll start with Lieutenant Enevold with the Carver County Sheriff s Office Good evening Lieutenant Lt Jeff Enevold Mr Mayor council good evening Mayor Furlong Good evening Lt Jeff Enevold I know in your council packet you have the April stats for the city of Chanhassen I saw nothing out of the ordinary in there that I need to address tonight but if you have some specific concerns I d be happy to address those the best I can I would like to update you on a significant event that happened tonight in the city of Chanhassen at about 5 30 we got a call for a man with a gun at 101 and South Shore Drive in the tennis court area there I happened to be in the office so I responded with the deputies There was 3 of us there initially We had the it said there were 3 suspects We had them at gunpoint By the time the whole thing was over there was 3 Eden Prairie cops and 3 other county police there so we had it covered very well We handcuffed the young men Put them in the back of the squad car and found out that 2 48 Chanhassen City Council May 23 2011 they were yielding Air Soft guns One of them was showing off his Air Soft gun to his buddy Decided to take a shot at him His buddy went and got his Air Soft gun Starting shooting him so they re running around the parking lot shooting at each other so they were charged with disorderly conduct and sent on their way They were 3 adults believe it or not so So that s the significant event Mayor Furlong By age Lt Jeff Enevold Yes Mayor Furlong Adults by age Lt Jeff Enevold Yes sir So if you have any questions about that I d be happy to yes sir Councilman McDonald Can I ask what s an Air Soft gun Is that a paint ball gun or Lt Jeff Enevold It shoots a little pellet that s shot from you know compressed air and it shoots out Some of those guns look very realistic and the person who saw this obviously was concerned Called 911 Came in over the radio to us as a male with a gun so we responded appropriately One other quick thing I d just like to with school letting out here there s going to be more juveniles out there They re going to want to stay out later I just wanted to remind the council and the citizens of Chanhassen that there is a curfew A county curfew and a curfew for the city of Chanhassen There s an ordinance that regulates that so be aware if you re under the age of 12 you need to be home by 9 00 on Sunday through Thursday 10 00 on Fridays and Saturday If you re 12 to 14 10 00 p m Sunday through Thursday 11 00 on Friday and Saturday And then juveniles 15 to 17 need to be home at 11 00 Sunday through Thursday and 12 01 on Friday and Saturday There are some exceptions to that and you can find that on the website If you re accompanied by an adult you re responding to an emergency situation or if you have some lawful employment that you re going to or coming from so that s all I have for the council and Mr Mayor Any questions of me Mayor Furlong Any questions for the Lieutenant this evening Lt Jeff Enevold Very good thank you Mayor Furlong Very good thank you Todd Gerhardt Mayor council Those times and ages are also on display on Channel 8 so it s kind of detailed so if anybody has an opportunity or wants to know they can either go to our website or Channel 8 Mayor Furlong Very good thank you Chief Smallback is here this evening with the Chanhassen Fire Department Good evening Chief Chief Roger Smallback Good evening Start with the statistics as usual Year to date we re at 197 calls for service We ended the month of April with 44 calls for service and month to day as 3 49 Chanhassen City Council May 23 2011 of today with 27 calls for service in the month of May All of these numbers are pretty much consistent with historical averages There were no fires No significant calls in the past 30 days for us which is certainly a very good thing So we don t have any fires to talk about but maybe take a moment or so and talk a little bit about the training that we ve been doing For the last 2 weeks we ve been training at the Edina training center The Edina City of Edina Fire Department Training Center doing live fire training I think it was about a year ago that several of you had an opportunity to go with us when we out there doing a training But the last 2 weeks we ve been out there doing live fire training again And if you had a chance to see the Sunday paper last week the Sunday Star and Tribune had a very good article about the Edina Training Center and what goes on out there and it was a very good article Very well written and very descriptive of the training and stuff that we do there For the two training Mondays in June Actually three training Mondays in June One is going to be operations of our grass fire truck Brush truck and then we ll also be doing what we call first in drills First in drills where we practice rolling into an address Pulling hoses off and deploying hoses and setting up to a simulated fire We call that a first in drill because the first truck due to the first new truck on a structure fire and that is the most important unit to check in on scene and what those people do in the first 5 minutes that they re on the scene really determines what everybody else is going to do for the next 2 hours so every year we practice this on several occasions and we re doing that in June Any questions Mayor Furlong Questions for Chief this evening No In terms of the numbers you said they re consistent with averages but they seem to be down a little bit from last year and I know Chief Roger Smallback Right Mayor Furlong As I recall last year they had been elevated Chief Roger Smallback Yeah The historical averages if you flatten it out over many years but last year was kind of an anomaly in that we ended up last year running about 20 increase of calls for the overall year Now this year now we ve kind of dropped back down to more of a historical averages so as you say last year was kind of an anomaly Mayor Furlong Okay Very good Thank you PUBLIC HEARING CONSIDER VACATION OF A PORTION OF LYMAN BOULEVARD RIGHT OF WAY Mayor Furlong This will be a public hearing but let s start with the staff report please Paul Oehme Sure Thank you Mayor City Council members The property owner that owns this piece of property it s basically at the corner of Lyman Boulevard and Riley Boulevard Kind of the southeast corner here shown on the drawing It s right adjacent to the lake Show you here The roadway right of way for Lyman Boulevard used to come through this area and they re usually dedicated when Lyman Boulevard was first constructed Then in 1990 Lyman Boulevard was widened and realigned at this location As a result of the realignment a portion of the right of way as shown on this drawing here is no longer needed for roadway purposes As 4 50 Chanhassen City Council May 23 2011 such the property owner has requested that this portion of the easement be vacated There are some private utilities through this area that would have to be relocated if this area would be vacated That s shown on this drawing here so there is some drainage utility easement that would have to be dedicated and specifically I believe the gas utility would have to be relocated into this dedicated easement So if the vacation were to be approved tonight staff would recommend that this drainage utility easement would be dedicated before the vacation takes place So with that pretty straight forward on this item I think so if there s any questions I ll be happy to try to answer them and I request that a public hearing be opened on this item Mayor Furlong Thank you Any questions for staff Councilman Laufenburger I just have one Mr Mayor Mayor Furlong Please Councilman Laufenburger Paul does the development called Reflections which is just to the north and west of that I know that there s a wetland area there Does is any of that drainage going to go over or near this right of way that s going to be vacated Can you speak to that a little bit Paul Oehme Yeah let s see There is a culvert that runs I believe it s just north of here and outside of the vacation Councilman Laufenburger Outside of that area Paul Oehme Yeah so I think that is outside of the limits that we re talking about here Councilman Laufenburger Okay Thank you Mr Mayor That was my only question Mayor Furlong Question I have I was trying to look it up under JS Couldn t find it Maybe Mr Hoffman this is a question for you but future trail locations There s a trail on the north side of Lyman Boulevard in this area Todd Hoffman It s on the south side Mayor Furlong It is on the south side Does a trail go through this easement area or not Todd Hoffman It does but it would be within the roadway easement I believe This roadway probably at this location Mayor Furlong Okay so this is is the trail existing in this location Todd Hoffman It s in Mayor Furlong Okay and so the easement area that we re vacating does not include any section of the trail 5 51 Chanhassen City Council May 23 2011 Todd Hoffman Not to my knowledge Mayor Furlong Is that Kate Aanenson That s correct Mayor Furlong Okay Okay Alright Any other questions at this point If not I ll open up the public hearing and invite all interested parties to come forward and address the council on this matter Seeing nobody without objection we ll close the public hearing I should have mentioned too Mr Klingelhutz is here this evening Good evening John If anybody has any questions for the application Is there anything you want to add at this point Mr Klingelhutz John Klingelhutz Well I guess the only thing I ve really got to say is when Lyman Boulevard was repositioned you know we never did get we never had an agreement on who got paid what and that still was hanging out there and I guess I think the City is getting the better part of the deal here Because our appraiser said 116 000 118 000 a number like that and the City appraiser said 18 so this clears that all up and it all goes away Mayor Furlong Okay Any questions of Mr Klingelhutz Alright very good Thank you John Klingelhutz Okay thank you Mayor Furlong At this point assuming nobody else wants to make comments after that I ll assume the public hearing is still closed unless there s any objection to that and I ll bring it to council for discussion Any thoughts or comments Yep given the conditions in place I think it seems pretty straight forward Would somebody like to make a motion Councilwoman Ernst I will Mayor Furlong Councilwoman Ernst is recognized Councilwoman Ernst I make a motion to vacate the portion of Lyman Boulevard right of way described on the attached and subject to the conditions within this report Mayor Furlong Thank you Is there a second Councilman McDonald I ll second Mayor Furlong Motion s been made and seconded Any discussion I guess what I would say is given the comments and I d like to thank staff and Mr Klingelhutz for working together to find a solution here to this area and to come up with something that seems to be a reasonable solution for everybody so thank you to all involved to get this done If there s no other discussion a motion s been made and seconded Let s proceed with the vote 6 52 Chanhassen City Council May 23 2011 Resolution 2011 30 Councilwoman Ernst moved Councilman McDonald seconded that the City Council approve the vacation of a portion of Lyman Boulevard right of way subject to the following conditions 1 The gas line must be relocated within the proposed drainage and utility easement before the vacation is recorded 2 The drainage and utility easement dedication must be recorded prior to the right of way vacation All voted in favor and the motion carried unanimously with a vote of 5 to 0 COUNCIL PRESENTATIONS Councilman McDonald Yeah what I wanted to bring to everybody s attention is that you know I m a member of the Southwest Transit Board representing the City and one of the things that we ve had happen it s made up of city members and also actual residents bus riders and one of our members of the board who is the rider s rep has taken a job in another area so he s actually turned in his resignation and is moving I think out of state I won t swear tothat but he got definitely got a better job offer out of the area so what that s done is it s created a opportunity there s now an opening on the board and one of the things that we re taking is applications for a new rider s rep What that would be good for is you know anyone who rides the bus on a regular basis or is very familiar with the operation of bus services and those types of things would be welcome to serve on the board and help give guidance and direction as we continue to try to make you know Southwest Transit a very good service that all the communities and all the cities can be very proud of So we re very user oriented and you know anyone who s got some comments or ideas is always welcomed so what I d like to do is say anyone that s interested should probably make application here at the City I believe Mr Gerhardt s got the applications so you could contact the City for an application and then what he will do is forward them onto the board for our selection at that point but I d encourage anyone within the city of Chanhassen that rides the bus to definitely apply Mayor Furlong Thank you and when how quickly is that deadline closed Did you mention that Councilman McDonald No I didn t mention that st Mayor Furlong Okay I think it s is it June 1 st Councilman McDonald June 1 I believe It s coming up and yeah at our next meeting I think is a time that we re going to start looking at that but that won t be until July The end of July so yeah anyone interested should contact you know the city staff immediately and get your application in so you can be considered Todd Gerhardt Mayor and council I ll also add that to our Facebook page We get quite a few hits there and some people may be interested in seeing it there 7 53 Chanhassen City Council May 23 2011 Councilwoman Ernst Question Mayor Furlong Yes Councilwoman Ernst Councilwoman Ernst Mr Gerhardt have we had any applications at this point Todd Gerhardt I have not received any calls Not to say that Len Simich hasn t received applications because I know they advertise on a couple of the different routes in the area Councilwoman Ernst I was wondering because I did talk to a couple of the riders that were possibly interested I ll follow up with them and see if they re still interested Todd Gerhardt I can email you those the application too Councilwoman Ernst Great Mayor Furlong Yeah I think as Mr McDonald said this is a great opportunity for someone who utilized the bus services on a regular basis that wants to be involved in helping this organization grow upon it s successes You know to try to get involved There s a couple weeks here or a week and a half maybe only to get those applications in so very good Thank you Other council presentations Had an opportunity to attend a couple ribbon cuttings this last week at on Friday I believe it was Friday Buffalo Wild Wings had a ribbon cutting They ve remodeled and reinvested back into their restaurant and it looks very nice there They added more TV s and more taps so I guess that s their catering to their clientele but it s nice to see that businesses like that that have been successful continuing to invest here in town And then on Saturday I also attended a ribbon cutting for the Master of Mind and Body Rejuvenation They just opened up right here at Market Square Therapeutic massages and other things Got a great location I think Really made a nice investment in there and would encourage people to check that out Both of them are members of the Chamber and you know those organizations that are supporting helping our businesses be successful We have multiple organizations that are doing that We appreciate being involved and wish everyone a great success here in town With that if there are no other council presentations Mr Gerhardt Oh Councilman Laufenburger did you have something Councilman Laufenburger Yeah I do Thank you Mr Mayor As a part of my additional duties in the city is I serve on the board of the Chanhassen Red Birds and the Red Birds are having a phenomenal season They have not lost a game yet in River Valley League play Of course they ve only played one because of Mayor Furlong How many rain out s Councilman Laufenburger Six Yeah Weather is ahead Weather beats out the Red Birds 6 to nothing Anyway there s an upcoming game Two games that I want to highlight First of all th on June 5 that s Sunday at 2 00 p m the Red Birds will be hosting Senior Citizen Appreciation Day and Red Bird I call them alumni They affectionately refer to themselves as the Old 8 54 Chanhassen City Council May 23 2011 Timers So we will once again recognize the Red Bird Old Timers and senior citizens can get in free so we invite all the senior citizens of Chanhassen and if you can claim to be a senior citizen th we ll let you in free And then also on June 24 I believe that s a Friday night if I m not mistaken that is City Employee Recognition Game All city employees volunteer fire fighters fire fighters policemen commissioners if you do anything for the City then you re going to get into this game free and we re looking for somebody to throw out the first pitch Mr Mayor Mayor Furlong Okay Councilman Laufenburger Okay It was either that or sing the National Anthem and I think we ll ask you to throw out the first pitch Mayor Furlong Have you heard me sing Councilman Laufenburger Yes I have Mayor Furlong Okay Councilman Laufenburger You ll do a great job throwing out that first pitch Mayor Furlong Where s my gavel Councilman Laufenburger Anyway the Red Birds are we re having great fun with the town baseball team and except for the weather which seems to be playing havoc not only with Chanhassen but also with Chaska Some of the Chaska Cubs games are going to be played actually at Red Bird Storm Red Bird Stadium so anyway great part of the fabric of the community the Chanhassen Red Birds so I encourage all the council and all city employees and all anybody watching come on out to a game Mayor Furlong And if they re looking for the schedule where can they find it Councilman Laufenburger The best way to find it is on our web site which is www chanredbirds org Chanredbirds org Chanredbirds is all one word and we should probably put a link on the city page just to make it a little bit easier for people to find it too Mayor Furlong Okay Very good thank you Any other council presentations Mr Gerhardt ADMINISTRATIVE PRESENTATIONS Todd Gerhardt Well to keep up with all the activities going on in the area we have our Memorial Day celebration this coming Monday at noon at City Center Park In front of the Veterans Monument so the Legion is organizing another fantastic Memorial Day and it should be a great experience so anybody that has time stop by City Center Park around noon We also have kind of an important meeting tomorrow where MnDOT is organizing an open house at the Chaska Community Center from the hours of 4 00 to 6 00 to talk about the different river crossings and potentially upgrading either Highway 101 41 and 169 Again that s from 4 00 to 9 55 Chanhassen City Council May 23 2011 6 00 at the Chaska Community Center and we will have staff representation there Mayor and council you re all invited and so to talk about the different alternatives and benefits of each And that s all I have Mayor Furlong Thank you Any questions for Mr Gerhardt or his staff No Very good CORRESPONDENCE DISCUSSION None Mayor Furlong If there s nothing else to come before the council this evening we will continue our work session It should not be too long but we will continue our uncompleted business items under the work session immediately following so if there s nothing else to come before the council this evening is there a motion to adjourn Councilwoman Tjornhom moved Councilwoman Ernst seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 7 25 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 10 56 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES MAY 24 2011 Chairman Daniel called the meeting to order at 7 30 p m MEMBERS PRESENT Jeff Daniel Steve Scharfenberg Elise Ryan Tom Kelly Peter Aldritt and Brent Carron Cole Kelly arrived late STAFF PRESENT Todd Hoffman Park and Rec Director and Jerry Ruegemer Recreation Superintendent APPROVAL OF AGENDA Scharfenberg moved Tom Kelly seconded to approve the agenda amended to include a staff update regarding the Dugout Club signage request and an update by Commissioner Ryan on the Red Birds All voted in favor and the motion carried unanimously with a vote of 6 to 0 PUBLIC ANNOUNCEMENTS Todd Hoffman reminded the commission of the Memorial th Day ceremony being held on Monday May 30 in City Center Park and an update on meetings with area homeowner associations regarding invasive species signage at public launches VISITOR PRESENTATIONS None APPROVAL OF MINUTES Carron moved Scharfenberg seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated April 26 2011 as presented All voted in favor and the motion carried unanimously with a vote of 6 to 0 HIGHWAY 101 SOUTH VEHICLE AND PEDESTRIAN IMPROVEMENT PROJECT OVERVIEW Todd Hoffman provided an update on the planning for the federal improvement project on Highway 101 south and the possible purchase of additional properties at Bandimere Park In discussing Bandimere Park Commissioner Ryan asked about the timeline for approvals of purchasing the second lot Commissioner Carron asked about the timeline with the park redesign Commissioner Cole Kelly asked about costs associated with purchasing and redeveloping the additional properties This was an informational item only No commission action was needed ESTABLISH CAPITAL IMPROVEMENT PROJECT TOUR SCHEDULE JUNE 14 2011 Todd Hoffman reviewed projects in the five year Capital Improvement Program The commission decided to meet on Tuesday June14th to tour Pioneer Pass Park Bandimere Park 57 Park and Recreation Commission Summary May 24 2011 the underpass project at Minnewashta and Highway 41 Riley Ridge Park skate park and Pleasant View Road and Highway 101 trail project RECREATION PROGRAM REPORTS LAKE ANN PARK SUMMER SCHEDULE Jerry Ruegemer provided updates on the concession stand boat rentals group picnic reservations and lifeguard schedule Commissioner Aldritt asked for clarification of how watercraft rentals are handled 2011 SUMMER PROGRAMS REPORT Jerry Ruegemer discussed the various summer programs being offered through the City and highlights from the Summer Concert Series 2011 EASTER EGG CANDY HUNT EVALUATION Jerry Ruegemer discussed the changes associated with moving the event back to City Center Park Commissioner Cole Kelly asked staff to comment on the reason for the increase in participation Chairman Daniel suggested doing a golden egg contest in the future SELF SUPPORTING PROGRAMS 2011 ADULT SOFTBALL UPDATE Jerry Ruegemer provided an update on the 2011 adult softball program noting that due to low participation the Tuesday and Wednesday leagues will not play this year Chairman Daniel suggested staff research forming one pitch leagues COMMISSION MEMBER COMMITTEE REPORTS Commissioner Scharfenberg asked for an update on the Dugout Club s signage request for Lake Susan Commissioner Ryan th provided a reminder that on Friday June 24 the Red Birds have invited all city employees and volunteers to the game ADMINISTRATIVE PACKET Todd Hoffman provided highlights of groups doing volunteer service in the community this summer Scharfenberg moved Tom Kelly seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 7 to 0 The Park and Recreation Commission meeting was adjourned at 9 00 p m Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 2 58 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MAY 24 2011 Chairman Daniel called the meeting to order at 7 30 p m MEMBERS PRESENT Jeff Daniel Steve Scharfenberg Elise Ryan Tom Kelly Peter Aldritt and Brent Carron Cole Kelly arrived late STAFF PRESENT Todd Hoffman Park and Rec Director and Jerry Ruegemer Recreation Superintendent APPROVAL OF AGENDA Scharfenberg moved Tom Kelly seconded to approve the agenda amended to include an staff update regarding the Dugout Club signage request and Commissioner Ryan will give an update on the Red Birds All voted in favor and the motion carried unanimously with a vote of 6 to 0 PUBLIC ANNOUNCEMENTS Daniel Any public announcements Todd Hoffman Two this evening Memorial Day Monday at noon is the ceremony at City Center Park with the Veterans Monument That will be hosted by the Legion and then they ll have a lunch afterwards at the American Legion Post 580 Second is invasive species are in the news specifically the zebra mussel and the fact that now it is in Lake Minnetonka and Prior Lake and other lakes in the metro area A few lakes in the state The homeowners associations especially Minnewashta you ve seen in the news Lotus and we re meeting staff is meeting with those associations They would like to see additional signage which is going up at the landings that the city operates at public launches at Lotus and Susan Lotus their association continuing to look for the gatehouse to be go back up They re doing some voluntary inspecting at the so we re not sure if that is a viable option The gate house was originally installed at South Lotus Lake by the City Council to limit the access when the parking lot was full At that time the City Council closed the gate which was against State Statute to the DNR so the gate had to go away and eventually the gatehouse went away So if you hear rumblings about zebra mussels that s what s going on and people are very concerned about this invasive species getting in their lake It attaches to boats docks vegetation rocks It s not very pleasant so it s around the area and people are trying to keep it out of their lake Daniel Okay thank you VISITOR PRESENTATIONS None APPROVAL OF MINUTES Carron moved Scharfenberg seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated 59 Park and Recreation Commission May 24 2011 April 26 2011 as presented All voted in favor and the motion carried unanimously with a vote of 6 to 0 HIGHWAY 101 SOUTH VEHICLE AND PEDESTRIAN IMPROVEMENT PROJECT OVERVIEW Hoffman Thank you Chair Daniels and members of the commission This item is for your information to keep you informed of what what will be happening in 2013 down on Highway 101 It s a federal project What s called an STP grant Paul Oehme our City Engineer and Public Works Director is heading up the project along with Carver County and State of Minnesota So we just want to run you through what s been going on I sit on the project team representing trails and underpasses and those type of things This presentation was given to the council back in March That tells you who s working on it Kimley Horn and SEH It s such a big project that they put two of these agencies together Two engineering firms and in the rough set I talk about the agency reps Chan Carver County MnDOT I m not sure who s going to bid this job yet but it might be the City It s a State highway It has not been turned back to the County Through this process this improvement process it will probably be turned back to the County but I m not quite sure who s going to bid the job yet but I suspect that will be the City It s a two lane undivided highway Steep grades Sharp turns You all know what 101 is like They want to improve safety improve the capacity into that connectivity down to Pioneer and then try to minimize the environmental impacts That s why the road is staying where it s at You could straighten this section of road but it would be running in through wetlands or up and over wetlands or through hillside or through trees and so it s going to stay on the existing alignment and when we re done with the presentation we ll take a look at the map It s going to be 4 lane divided design It s going to flatten curves and grades Add a number of turn lanes Storm drainage is a big part of the project We ll take a look at the map Improvement project of this nature now you ve got to bring it up to water quality and water quantity standards and so you ve got to put these storm drainage ponds in Lots of pedestrian and bicycle improvements and then in the underpass and so you ll have trails on both sides of 101 from Lyman to Pioneer Trail and underpass at Pioneer or an underpass at Bandimere Park and globally the concept for parks in this part of the region are that Bandimere will be on the east side of 101 The Fox Woods will be on the west side and then these two neighborhoods will cross back and forth to a nature park and to an active park using that pedestrian underpass that is planned for at this location Bandimere Park improvements The entrance to the park The current entrance is not ideal There was some safety improvements installed immediately after the opening of Bandimere We had a number of accidents due to sight line issues at that location There was a concrete pork chop put out there which really as simple as that plan was really helped It initiates vehicles traveling south to have to go all the way forward before they can turn and once they get all the way forward then they can see down over the hill Without that concrete median in there they were taking that turn early and turning in front of traffic which they did not see coming up the hill But it is still an ideal location The new or proposed access is much better Takes the access farther north and then it aligns it with the other access will be across the Daniel Will it be a controlled intersection or just Okay 2 60 Park and Recreation Commission May 24 2011 Hoffman Stop signs on the two signs And then trunk water will go all the way down Trunk water line from Lyman to Pioneer to service future development to the south So design work is being completed in 2011 Final design in 2012 and then construction starting in 2013 and concluding in 2014 There s been public meetings Soil borings have been taken Traffic forecasting Preliminary layout design which you see here Drainage analysis and environment review have all been completed These are the key issues that we have to deal with Bandimere Park access and the reconfiguration we ll be talking about both the new access There are two properties there The front house there owned by the Nettesheim family Both are owned by the same family The front house if it s acquired will be acquired by the road project to accommodate the future improved access The back property would need to be acquired by the park commission through park fees Trail system underpass Significant improvements I guess a blessing that you could if you take a look at it that way is that all of these trail underpass pedestrian improvements currently are being proposed to be sponsored by the project itself so no park funds being involved Whereas for example Lyman Boulevard you re on the hook for 600 000 for those improvements over there so this is much more than 600 000 so maybe you can you know if you wanted to buy that property just you can take a look at you re not being called out to invest a whole lot of money so you can take those resources and invest them in and it s more it s a sense of leveraging You re getting a lot done but you can take 400 000 or 500 000 more and acquire that last piece of property for Bandimere for the future Hey Cole Cole Kelly Hello Hoffman Leaving it landlocked is probably not a good thing for the owner or future owner or the City We have enough issues already if we surround them on three sides we re going to have additional issues Like Commissioner Kelly has experienced I spoke with the family about their particular instance and you know she was acknowledged that it can be an issue with the dog but they specifically purchased the dog to try to keep people off of their property from the park because they ve experienced a lot of issues with teams in their driveway Taking turns up at their hose to drink water People using their property as a restroom and a bathroom and other things so not that that s any excuse for experience but having that many people next to your house in a public park setting can prove a challenge as well for that property Storm drainage we ll talk a little bit about that Soil corrections Soil corrections primarily underneath the wetland and a large wetland on the west side And then it s also just out of interest I think you ll understand what s going on here is this road s going to primarily stay on it s current alignment but there will be places where like it shifts over for a full lane and then you have compaction issues with that new soil that you re using for roadway compared to the fraction of the road that s been there for 40 50 60 years and so they re real concerned about how they equalize those compaction rates underneath that roadway to make sure that this holds up Tom Kelly I did find that the runoff in the early spring was the worst this year than it s ever been I don t know if it s because of the work they ve done around up top of the park but the 101 was treacherous at that point in terms of ice on the roads Hoffman Yeah Yeah From over the winter months Tom Kelly Yep 3 61 Park and Recreation Commission May 24 2011 Hoffman So this should improve that Design speed right of way acquisition and what s next We re into finishing up complete drawings Public involvement The second newsletter Second open house has taken place already So there s the project funding Federal 5 4 million of federal Local matching 1 3 million And MnDOT turn back funds Currently no park funds involved in the project You have a diagram of the specific improvements at Bandimere but then the rest of the configuration I m not showing up here To fix trails on both sides All the way down to the intersection West side and east side So primarily like this neighborhood is really excited about not having to cross the pedestrian right at this intersection If they want to go south they can go down here and cross at a controlled stop light and if they want to go to Bandimere they can stay on their side of the road and then come underneath the underpass This kind of a crossing for a pedestrian especially with young children or kids in strollers or kids on bikes very challenging so they re very excited about that Same goes for the residents on this side They can utilize the underpass to get to the other side Eventually we see these properties being acquired and kind of combined as the development and hopefully you see there s not a north leg to this underpass from this side It will be developed when this road goes in and one of the thoughts is that this trail could continue down along the low side and then come up and then get to the cross with where you d have a direct access but that s yet to be determined You ll see a number of walls 101 you can understand the character of the terrain in that area There s a large wall here There s large walls in the area of the underpass to make that option viable And there s some smaller walls There s the ponding area worth noting There s three big ponding areas One right here on the Erhart property One in a private lot in this location and then one in a private lot right in the center Those will all have to be acquired so the project will be paying for those properties to allow that storm water to be placed in those areas The park is a benefactor of this pond Water from the park will make it s way to that pond and so the project also benefits Or water runoff leaving Bandimere Park This map over here is the right of way impacted or all the orange We can take a look at this and it s all the right of way impacts Part of the park is being taken out and the reason that this can be acquired through the project is that this park taking will be balanced by this park addition so they are taking property from the park and they ll be replacing it with this lot Otherwise that transition of the project purchasing that property would be a little bit more challenging Scharfenberg So Todd looking at the map that we have and then compared to the big one up there will that trail coming out of the underpass remain on the south side of 101 or the west side all the way or does that cross over again because I know the trail down by 101 or by the yeah by Pioneer is on the east side Hoffman Yep it s here Scharfenberg Right Hoffman And so this trail will come and it stays all the way on the west side All the way down And then if you wanted to cross you d cross at the stop light Scharfenberg So it will stay on the west side 4 62 Park and Recreation Commission May 24 2011 Hoffman West side Scharfenberg But there will remain will there remain the trail on the east side as well Hoffman Yes Scharfenberg Okay Hoffman This trail stays in the park and then it gets extended It gets actually all gets rebuilt with the project This section of trail from the once it leaves the park this whole section of trail comes out and gets rebuilt as a part of the project The one that is currently existing And then there is a gap section of trail here We priced it out the park priced it out It s very expensive because of all the constraints in that area so someday Pioneer will be upgraded and it s eventual condition and that trail will be added at that time Daniel Now Pioneer s a county road right Hoffman Yes Daniel Alright Hoffman So that s what I have for the commission today It s a fairly involved project It does impact Bandimere Park and as a commission you need to make some decisions to be able to make recommendation to the City Council on primarily on the acquisition of the second lot If you want to acquire the second property The appraisals have been completed Those appraisals are basically at the taxable value that they currently are at on those properties and as a seller they have a cash buyer and you also if you sell to the City you have a relocation that goes along with it That s a benefit that they wouldn t have if they sold it to a private party And also if the commission makes a recommendation to the council and the council acts on it to acquire this we can negotiate with them where they could stay for you know a certain period of time One year Two years Three years Five years Depending on when they re ready to move out That s a great negotiation point that a private buyer probably would not have So that would be something else that we could offer a property owner for acquisition Ryan And what s the timeline for purchasing and how does that work Hoffman Timeline would be Ryan To make the recommendation When would they need that recommendation Hoffman Well you would need to make it as a part of this year s CIP Ryan Okay Hoffman So June and July and then if the council feels that it s something that they want to approve then we would move forward with the acquisition All of these acquisitions there s 18 5 63 Park and Recreation Commission May 24 2011 or 19 takings that need to be acquired and so they would all be orchestrated as a part of the 2013 project Most of that work would be done in 2012 so 2012 would be the likely timeframe for that Aldritt On the lot that s being purchased is there any is there going to be a ballfield in there Is there any ideas on what s going to be placed in that Hoffman The one where the road is or the second one Aldritt Yeah the one where the road Yeah that one Hoffman That s a tennis court outline Aldritt Okay Hoffman Double tennis court Aldritt Oh I see Hoffman So that could go in there Carron Follow up with that Todd looks like with the tennis court in there you re going to have a new layout basically of the parking lot Is there anyway that we can adjust or before they go into final design of 101 for the Kimley Horn or what not so that they can somehow mirror the image that you have here with the tennis courts Hoffman Well the original concept is probably a couple years old and that was based on if both projects were acquired if we reach a point when we know we re going to acquire it it could be modified We reach a point of when we know they re both going to be acquired but the project the project really had to move forward without acquiring this second lot The project had to be designed just acquiring this front lot That s all the obligation that the road project has to to the acquisition Depending on how fast this moves forward this could be modified There s really no this is the secret point right here There s nothing secret about that design Carron I guess just to save some money on our part if we do make a recommendation to buy that second lot we d want to do it before the final design so that we don t have to pay for a new parking lot Daniel Okay Cole Cole Kelly What is the do we know what the appraised value is then Hoffman About 4 440 450 000 Something like that Cole Kelly Have we talked to the owners at all 6 64 Park and Recreation Commission May 24 2011 Hoffman Yes We don t know if they re willing to sell it at that price but they re willing to at least enter into conversations to sell both properties Cole Kelly Okay and would they be paid upon when they moved out or would we buy it and then let them stay or what you know you said there s some negotiation there Hoffman We don t know Cole Kelly Okay Hoffman They could be paid up front and stay Pay half up front and half when they leave That s all based on future negotiations Cole Kelly And then what is our vision for that parcel of property Hoffman There s a concept plan That s the original vision The concept plan shows ice hockey and then tennis Additional parking Additional trails and additional ponding Bandimere Park when it was acquired it was acquired in really 1 2 3 well a bunch of pieces here but the original park was down here Kiowa Then the second piece was bought for about 185 000 Then all these parcels were acquired as a part of the Springfield neighborhood so those are the first acquisitions These would be the last acquisitions if they happen But the priority at the time of the original development was ballfields Lots of things were in the discussion and so this group sat here and talked about ballfields tennis hockey The neighborhood was in That they would like to see hockey That they would like to see tennis It s a community park That s where we put those kind of facilities But there just wasn t room At that time the commission and the community really wanted to maximize ballfields and so the ballfields were all put in You could have easily kept one of these ballfields out and constructed tennis courts and hockey at the time but it wasn t a priority so that s when you would go back and finish Cole Kelly Now would we destroy the house then or what would we do with the home Hoffman That would be the most likely scenario yeah Cole Kelly Now is there anyway to like save the garage to use as a warming house and possibly sell items out of especially when groups Tom Kelly Storage Daniel Storage Cole Kelly And or storage Hoffman It s a possibility It depends on the grading in that particular area It s I believe it s an attached garage so you d have to kind of detach from the house demolish it and continue to 7 65 Park and Recreation Commission May 24 2011 build around it In that type of scenario a lot of times you get into a situation where it would it d just it makes more sense to take it all out and if you want to rebuild something rebuild it Cole Kelly Okay Then do we know what the costs are for demolishing the home Hoffman No Carron On average about 10 000 Cole Kelly Okay And do we have any groups that might want to take that home away from us Daniel That s a nice house Cole Kelly Like Habitat for Humanity or something like that Hoffman Typically the people that take these homes are contractors that like to move and try to sell houses and they have to have a lot nearby Cole Kelly I know it s expensive to move a house Very expensive Hoffman Yeah if somebody had a lot nearby they might move it out We would offer it up Daniel I m sure wouldn t hesitate We ve done it And that was not cheap but nonetheless it s certainly practical Hoffman They moved an apartment out of Chanhassen to Carver Daniel I remember that as well That was interesting Hoffman In four pieces Daniel Yeah Hoffman If you talk to him today he wishes he would have never done it Daniel But I do think you know certainly a house of that value could get something At least be able to get something back that we could possibly reinvest into our CIP fund and offset It s not much I mean we re talking pennies on the dollar but nonetheless it s something Hoffman Yeah I don t think anyone s going to buy it from you to move it They would take it off your hands probably It s not a very it s not a really well designed house to move It s kind of stacked up from top to bottom and half buried It s not like a long layout rambler that you can just jack up and haul away There d be a lot of foundation work that would have to get rebuilt in some location 8 66 Park and Recreation Commission May 24 2011 Cole Kelly Yeah I was just thinking if we could get some taken off our hands it d save us 10 000 Daniel help as well Hoffman We can put a sign out there Free house See how that works You move Scharfenberg Todd will the changes moving the road a little bit closer by the one ballfield will that impact at all the design that we had for the possible Frisbee golf course Hoffman It makes it a little tighter down in that particular location I m not sure if we designed it that that hole would wrap around and now you re going to probably want to stay away from a 22 foot wall Daniel Lost Frisbees Hoffman Lots of scared cars Scharfenberg And no impact on the ballfield itself Hoffman No Scharfenberg Okay Daniel Elise Ryan Nope Daniel Tom Tom Kelly One question with making it a 4 lane road Is there going to be any pressure to Kiowa a through street Hoffman It ll be talked about Tom Kelly It ll be talked about okay That s the only one Hoffman It would be wonderful for those neighbors to have that connection Tom Kelly We ll do that and we ll do lights and everything We ll do at once Yep Yep Ruegemer One time pain Tom Kelly Yep Hoffman It s not a part of this project 9 67 Park and Recreation Commission May 24 2011 Tom Kelly It isn t okay Hoffman If you recall when it was closed there was some language by the council at the time that it would be looked at or at least when Highway 101 was upgraded we d need to go back and take a look at it Tom Kelly Okay And the homeowners are going to they will have to sell that first house I mean they will take the first house away Because I was confused how that works So I know that they own 2 houses but they have to definitely get rid of 1 is that true Hoffman Well that it s all yet to be approved by the City Council so they have to approve the design and the taking and if they approve the design and the taking then the first house will go And then there would be if the second house stays you can see the one you have in front of you doesn t have the complete road design and Brent and I were talking about it before If this house stays then you have a driveway that comes out onto a park road and not onto a city street and that gets to be a little bit cumbersome It adds another layer to the you know basically the City if this stays the City s in the future you re not only going to be managing a park you re going to be managing a single family residence in the middle of a park which historically there s lots of examples around it just gets a little bit complicated Daniel Alright anything else Hoffman You have 500 people in that park on a daily basis If there s ever an issue they go to that house and so pretty soon those homeowners felt like you might as well pay me to be a park ranger Ruegemer Get another dog Hoffman Gets them to do that Yeah get another dog yeah Daniel Alright and actually Cole actually asked a few questions I had on my mind as well so I m pretty much covered on my end If not anything else let s move onto establish capital improvement for the project tour schedule in June Before we do that I just want to obviously announce that Commissioner Cole Kelly is now in attendance so we re at the full strength ESTABLISH CAPITAL IMPROVEMENT PROJECT TOUR SCHEDULE JUNE 14 2011 Hoffman Chair Daniels members of the commission this is a recommendation that the commission establish a tour to take a look at projects and again that s solely up to the th commission If you don t have the time on June 14 we don t have to schedule the tour It s touring these potential projects is one of the best ways to get a hands on look of what s going on in the community and so if that s something you re interested in doing Basically what I d like to do is just go through a brief recap of all the projects that we have out there Before we start that I want you to take some notes on things that are not in here Bandimere batting cage you 10 68 Park and Recreation Commission May 24 2011 have that plan on your desk That s a 10 000 addition I don t believe that s programmed on the program sheet The Bandimere acquisition So the acquisition is not programmed on the program sheet and put whatever number you like 450 500 500 s probably a good number based on closing costs and relocation and demolish The demolition Pioneer Pass development The development of Pioneer Pass Park is not well we did we find what Is there 350 000 programmed Scharfenberg Yep 2013 Hoffman In the future But Riley Ridge is not in there Is Riley Ridge in there Scharfenberg No Hoffman The acquisition is but the development is not so Riley Ridge Park development Those are at least 3 new items that you would want to discuss as a part of the conversation The current park fund cash balance is under 200 000 Or excuse me under 2 million Daniel we re done for the year Hoffman And that cash balance combined with reduced park revenues it really puts us in a situation where currently we have an average CIP expenditure of 502 000 per year so we probably should be lowering that down to a level of something more in the area of 300 000 annually and you can bunch that up so you can put 600 000 one year and zero the next and 600 000 the next year I mean you can move it around But I don t think we want to push that fund much under a million dollars and so you have to balance what we have coming in for revenues As you re aware the Pioneer Pass neighborhood and then the Lyman Boulevard neighborhood The Reflections we have zero cash coming in from those because of the land acquisition Last year the park fund did perform over a quarter million so that was a pleasant surprise We probably won t do that again this year but 250 000 next year we saw that first bump back after the downturn so that was good And then the sheets themselves are categorized Street improvements I think it s a little bit cumbersome to take a look at what s going on in all the different projects but street improvements from time to time and more often than not have some park funds in there and two that are currently programmed are that Highway 41 It s the first page Trunk Highway 41 to downtown Victoria Trunk Highway 5 improvements and there s 80 000 in the park dedication fund and basically that s matching funds back to the State s million Project that you reviewed recently last month or the month before the 101 north There s 95 000 in that project for that trail and roadway improvement And then these active projects and these are all the sheets add up to the 502 000 that you currently have programmed so there s going to be Brent and I were chatting before the meeting I think he said cuts and I said deferrals They re pushing out so some of these things are probably going to have to be pushed out Some projects are going to have to be pushed out or cut in order to get back down to that 300 000 annually And so we have an allocation for benches and trees 10 000 and 25 000 The 400 000 for the Highway 41 that s that money s basically spent It s not being it s not out of the fund yet but that s the County project If you re wondering where that project s at it s going to be delayed until September and so the Highway 41 trail and underpass will start this September and will be constructed primarily in 2012 not in 2011 There s 11 69 Park and Recreation Commission May 24 2011 125 000 for tennis court work in 2012 but you ll notice that s capital replacement fund Always look at the funding source line That s a capital replacement fund Pioneer Pass Park acquisition That s occurred That s taken place Fitness equipment again that s a capital replacement fund We just purchased our 2011 in the last allocation of 10 000 of equipment We ll have it in 2012 The council approved a 5 year spruce up at the Chan Rec Center for new fitness cardio equipment in the Rec Center room And next year will be the last year of that 5 year installment The Bluff Creek Drive that trail 390 000 out in 2014 And I think this is one that you can safely deferred We are applying for a transportation enhancement grant for this project This section of trail starts up at where the 212 project and Pioneer kind of come together and heads down to the river valley to the LRT trail Hopefully it has good promise as a T fund funded project because you re connecting to regional trails You re connecting to the Minnesota River Valley It has regional significance Not just local significance and so I think you ll see that this points our fairly well And then if that transportation enhancement grant is approved then you ll be down in more of the range of 90 000 or 80 000 for matching funds to go into the project Carron Is there any talk about reconstruction of that remaining road from 212 down to Hoffman Bluff Creek Drive Carron Yeah Hoffman It was reconstructed a few years back It s a fairly sensitive section of roadway It was narrowed for traffic calming It s a 30 miles an hour zone It carries a lot of traffic Carron Right Hoffman That doesn t like to go 30 miles an hour and so that s the reason it s a fairly narrow section There s no plans that I ve heard of it s a local street It s a city street To upgrade it to anything more than it is today Disc golf course construction is in 2011 but currently not programmed Skate park ramp replacement and asphalt surfacing Have you been receiving the correspondence on that The council s been getting some comments on that and there s 110 000 all in the capital replacement fund Not out of the park fund The park fund bought the original park The park fund bought the original ramps and now when you go do maintenance or replacement you re looking to the capital fund Capital replacement fund to do that The asphalt is basically pitted and the oils are out and it s really rough and so the kids are complaining When you try to kick them out of the parking lot they say they re skating down there because it s smoother than the skate park And then the ramps are starting to really come apart and we ve worked on them The original installation date of the skate park was 1995 so th you re on your 16 year Pedestrian trail to the Arboretum Again we re working on you have 250 000 You re going to have to leave something in there but I think you can again defer this project We re working on that transportation enhancement grant not only for the trail but the underpass and I just don t think that projects of this size this is just a trail and 250 s not even going to cover that trail That trail s closer to half a million and then the underpass you re closer to a million and a half so this project is really not a 250 000 project It s more like a million and a half You re going to have to get some to get that million dollar transportation 12 70 Park and Recreation Commission May 24 2011 enhancement fund then you re back in the game looking at you know working with the Arboretum Lifetime Fitness is interested in this project as well And Nature Preserve trail final phase 90 000 That project is that s that final little leg and it will be built once that lot develops Are you familiar where the last piece went in when Mamac Systems is So Mamac went in and the development contract for that entire area says that trail will be built when that lot is developed So when that lot is developed the contractor comes in We sit down and they say okay well you re building the parking lot You re building the building You need to build this trail We ll pay for it We don t know when that s going to happen so you can just keep pushing this 90 000 out all the way out to the back side so it can go out to 2016 this time around If that lot sold then the money s just got to come back down and be put into service to make that final connection It s a very economical way to build the trail All the soft costs are on their side of the equation We pay for asphalt and rock and they build the trail as part of the development contract Lyman Boulevard north park acquisition That s already taken place so you can delete that one off of the sheet The Reflections at Lake Riley or Riley Ridge Park acquisition Highway pedestrian underpass at Minnewashta That project is programmed and scheduled to occur with that million dollar grant We re on the hook for that 80 000 One thing I want to point out If you go back to your the front sheet where it has all the projects by funding source That 80 000 is in two different places You should cross out one Go to year 2012 on the left hand sheet You ll see the 80 000 down at TH5 pedestrian underpass at Minnewashta Cross out that 80 because you ll also see that s repeated on the sheet with just two items and so that program is or that expenditure was programmed both under parks and engineering so you need to cross out one And as our finance clerk said today there you just found 80 000 for the day That s under the right under the cover sheet So the cover memo and you go to the next page and that 80 000 is doubled up Pioneer Pass Park development is currently in 2013 I think if you do take a tour that s one of the sites you definitely want to see The houses are going up The neighbors are going to start moving in and right now we have an 8 7 acre dirt field that they re going to be hoping something happens on That scenario occurred in Shakopee where they waited a number of years and homeowners are very frustrated but there was Shakopee basically spent all it s park fund money when it put it s park fund 2 million in the hole and they didn t have money to develop this neighborhood park so they were really in a bind So a new council and finance director came in and maybe even a new finance director and new council and they said we can t continue to let this neighborhood not have a neighborhood park They ve got to so they found the money to make it happen That s the kind of scenario you know we can put it in long grass and let it sit there until the entire neighborhood is developed but you re going to start to hear a lot of door knocking from people that say hey where s our park And not just in that neighborhood but the other neighbors around there so Ryan Todd was this the park that you were communicating with that woman who was asking Hoffman Yes Ryan Okay Hoffman The only reason she was buying because of the park and if the park s not going to be developed she s not buying her house 13 71 Park and Recreation Commission May 24 2011 Ryan Right and this was the park that she was referring to Okay Hoffman Yes Highway 41 trail extension and stairway That those dollars are out there They re being expended in 2011 2012 There currently is a project that may bring some of this money back in Our engineering division is taking a look at a safe crossing at the Minnetonka Middle School West If they do the safe crossing with some improved lighting then the trail extension to the north would be included in that grant application and it probably would be funded out of that and so then you would just be looking at the stairway at this particular location And the stairway s down in the Highover neighborhood to connect the Highover to the underpass So that 250 000 it s always good to know that you re not going to go up In this case it might that might actually go down Get cut in half Bandimere Park tree replacement is in 2012 for 60 000 Bandimere when it was developed half the trees were put in and now we have about half the trees that were put in that are healthy and about half of those are ash and so you re down to you know about 12 of the trails that you originally proposed to have in Bandimere Park are currently going to be there and survive into any future type of a tree and so we took a look at investing above and beyond the 25 000 so it s a 60 000 tree planting plan for 2012 in Bandimere I know that will be difficult based under their current budget to keep in there but it s something you probably want to at least take a look at the plans Trees that are one of those long term investments that you have to start and so potentially if we don t do the 60 we are going to be moving down there probably with the Arbor Day thing and some of the 25 000 allocations could also be could go to Bandimere for a little bit of that every year Scharfenberg Todd did the tree replacement at Lake Ann come from our CIP Where did that come from Hoffman Comes from the environmental resources group Scharfenberg And would there be the potential to ask them to do part of that as part of the Bandimere project as well Hoffman Yes Once we finish up at Lake Ann they ll be looking to move to another park and be going down to one more year at Lake Ann Fields 2 1 and 2 and then they could move down to Bandimere Ryan And do they have to complete Lake Ann before they move to Bandimere or is there any flexibility Hoffman Don t have to but it would make sense since we ve gone two thirds of the way to complete the plantings and so they grow up evenly but you could move at any time Ryan Okay Hoffman And the last one is the Herman Field Park half court basketball That s 10 000 next year and that came out of that neighborhood meeting Variety of other sheets Highway 101 North Pleasant View Road construction That s happening And this is called 2016 active These were projects that were deferred or pushed out the last time you did your CIP through 14 72 Park and Recreation Commission May 24 2011 2015 Rice Marsh Lake trail That one s got to happen eventually Eden Prairie is building their section so Eden Prairie is building their section of trail Sandwiched between Highway 212 and Rice Marsh Lake and then coming over to the bridge that goes down to Bearpath And so our piece is the last piece to be constructed and that would come around I m not sure where Do you see Rice Marsh Yeah right here Tom Kelly You said it goes to Bearpath Hoffman Yep There s bridge here underneath and the trail will go to Bearpath and then come right down to Lyman Boulevard so the Eden Prairie trail will come on the far west border of Bearpath and on our eastern border right here And there s a bridge underneath Highway 212 right there Eden Prairie s building the trail from the bridge over to their park which is called Rice Marsh Lake Park just like our s is Rice Marsh And then we have one more section to build right here and once we build this piece on our side of the city boundary then you can go all the way around Rice Marsh Lake Daniel Theoretically Hoffman Yep Daniel Except for that one 150 foot section Hoffman Oh yes Yeah it s still not going to be Tom Kelly Complete yeah Daniel It will never be complete Hoffman Oh it probably will at some point but yeah not I think the City quit mowing it because they mowed it and he didn t the property owner didn t care but then somebody stepped in a gopher hole Sued the City and got a chunk of money because they were mowing it and maintaining it so thus it was a valid trail so now I think the City s actually put signs up that says this is this trail stops or doesn t go through Tom Kelly It s all matted down and rutted and everything Hoffman Yep They keep going through there Daniel Oh yeah Tom Kelly When are they going to build that trail Hoffman This year Tom Kelly Really 15 73 Park and Recreation Commission May 24 2011 Hoffman Yeah this year To the bridge Tom The piece along Bearpath that s been negotiation fiasco The development contractor of Bearpath said that that trail will be constructed but the people who developed Bearpath are no more so they re bankrupt and gone and there s no development contract that s valid so Eden Prairie is having a tough time getting that section constructed But eventually it will happen on their side of the equation So then you could cross walk out your front door and cross right up here and go and run all the way around Rice Marsh Carron This project cost of 375 is that all park dedication funds then or Hoffman It would be under this scenario It d be new and it would probably be more than that That s probably a number that s light There might be a bridge in there Daniel For crossing that creek Hoffman So you have to that s one that s already deferred but when the time is right Liberty at Creekside trail That s been pushed out past the 2016 And that is development driven That s the section of trail You know where the barn is with all the writing on it That s where that one is So that will connect that s the final development from Degler s property to Highway 212 Right down in this neck of the woods right down here It currently dead ends and when Liberty at Creekside develops then we ll build it with the developer Some docks in there and Manchester Park Phase I development Manchester Park you won t know where that is probably but that s the west water treatment plant site up on Galpin Have you seen a sign up there Daniel Oh How did they come up with Manchester as the name Hoffman It s Manchester Way or Manchester Road that s going in So and you know there s a story to everything and the story to Manchester Park and the water treatment plant is that people don t necessarily like water treatment plants but if you throw a park in on it it s kind of like putting a little icing on the water treatment plant And then in addition to that that acquisition was pretty tumultuous as well and the park funds were added into it to make the cashflow all work and so park funds were used into that acquisition for that water treatment plant site So now you have a water treatment plant and a park up on top Daniel Is that the Carlson property Hoffman Yep The Carlson property Scharfenberg Is there any timeline Todd with that Hoffman No Scharfenberg Water treatment plant being built 16 74 Park and Recreation Commission May 24 2011 Hoffman Well yeah they keep pushing that out as well based on the development down turn So that s one that can be pushed out Roundhouse Park Phase II playgrounds Again you know those can happen at any time And City Center Park band shell That can happen at any time in the future And then the inactive projects I doubt there s anything in here that you re going to bring back If we were telling you to spend 300 000 more than the 500 000 you might be taking a look in this category but under the current scenario you re probably not going to be taking a look at inactive projects Daniel You know when we look at the amphitheater with a little with some heavy equipment and a little bit of grading I mean is there an opportunity just to put something in there and run some electrical I mean is there a way in which we could set up something to accept temporary or short term solution to do that Hoffman Yep Daniel That we could look at possibly Hoffman You could do that and Daniel Because I assume that cost would be you know a tenth if not less than that You re just moving dirt around and re seeding Hoffman Correct It becomes a programming thing If there s this amphitheater at Lake Ann would be very large and it would be something or significantly larger than what we have down here so it would be something like in Plymouth or Maple Grove and I m not sure that we re at the programming level for that so if we don t have the programming for it then we ought not to be spending any money on it The Arboretum is looking at putting in an amphitheater If they do that then I think we re set Daniel I think we re good Hoffman I think the real blessing in that is the site s always there Jeff if somebody wants to do it That s a great amphitheater site at Lake Ann if somebody wants to do it at some future park board and council and the City wants to see that happen but right now the concert series here is working pretty well Daniel Oh yeah yeah I agree Okay Any discussions on this Tom Kelly I have one question about you mentioned that Pioneer Pass you may want to do that sooner rather than later I know for the Lake Riley one too they re starting They ve got machines out there right now and is that something that those homeowners would probably want to see their park Hoffman Same thing Probably year after Yeah so a year Maybe a year or two after Pioneer Pass is ahead at least a year and maybe two 17 75 Park and Recreation Commission May 24 2011 Tom Kelly It is okay Hoffman There s going to be a lot of homes there shortly And again I want to ensure that the commission this is your CIP process yeah you can go on the tour We ll be glad to take you around Show you a lot of these sites so you can start that debate process or you can just come back here on your regular meeting in June and staff will have a recommendation prepared for you based on any comments tonight or we ll take comments on the 20 June meeting and make a recommendation in July You really have until August and so you can meet seriously on this in July and August and make a recommendation in either one of those two months to the City Council th Ryan And what times is it on June 14 The tour Hoffman That s to be determined Ryan Oh okay Hoffman We d probably go 6 00 to 8 30 something like that Back to you Jeff Daniel Alright any other comments Alright thank you Todd Oh go ahead Tom Kelly Should we decide right now if we want to do the tour as opposed to not Scharfenberg I think we do decide now Cole Kelly Yeah I think we have to th Daniel What about All I m asking is do you want to do it on the 14 or do we want to meet early at our next meeting which will be June th Hoffman 28 th Scharfenberg I ve got something going on on the 28 early so I d prefer st Daniel June 21 Tom Kelly Yeah I think to do it justice we should do it on a non meeting night th Hoffman 28 th Daniel It is the 28 I thought it d be the fourth Oh I see yeah th Cole Kelly It is the fourth I think the 14 is a good idea actually It gives us some time to think about it too and develop some thoughts 18 76 Park and Recreation Commission May 24 2011 Daniel I ll be able to meet you about halfway into tour That d be fine I ll get your phone th number Todd and find where you guys are at Outside of that do we want to do the 14 then Carron I would like to Cole Kelly I m good with that Daniel Okay Let s go ahead and do that then Hoffman And what do you want to see for sure Tom Kelly I d like to see Pioneer Pass I d just like to see the stuff that I d like to see Pioneer Pass for sure Daniel We probably want to evaluate the ones that are within our I think we should yeah We obviously discussed Bandimere Minnewashta I think we should head over to Highover and see that project and see where the stairs are going in since we re going to be getting some free beer at Brent s house Hoffman And Bandimere we ll look at both the acquisition and the tree project and the batting cage Tom Kelly And play disc golf there again like we did last year You going to set up the temporary holes Hoffman Yeah We ll take a look at that as well Tom Kelly I don t think there s much to see at Lake Riley It s a pile of dirt At the new Hoffman Riley Ridge Tom Kelly I don t think there s much to see there right now Hoffman Yeah but we re so close Tom Kelly Okay Hoffman We might as well look at it You can know Ryan And we don t have to do this necessarily as part of the tour since it s right here but I think we should all take a look at the skate park Skate park to familiarize ourselves with the you know where it s at and the condition of it Hoffman Yeah let s start right there as long as we re here Just walk right up there Ryan Okay 19 77 Park and Recreation Commission May 24 2011 Hoffman Basically what we ve been telling the kids is that there s a Facebook response so we had a Facebook comment and we responded back and it s kind of like a car or a refrigerator or anything else You have to wear it out until it s done before replacing and it s not as nice to drive an old car as a new car but it s still you have to wear it out until it s done and that thing we ve been patching up and patching up and it s getting to the point where some would say or a lot would say that it s past it s wear out stage and now we re just eating them up Daniel Did you ever go see that skate park over in Mound Hoffman I ve driven by it Didn t stop in there but yeah I know what it s about The whole concrete thing yeah Daniel Yeah Hoffman We re not going to see that here Daniel No no I just was curious what something like that would cost Hoffman That s 300 000 Quarter of a million Daniel The thing s just I mean it s packed too constantly I mean it s phenomenal Hoffman Yeah I think for the value you know we re in the same kind of use here and the 110 s going to do ramps hopefully and the asphalt We still don t have a hard budget on that but that s the number that s currently Carron That s all capital replacement fund too though Hoffman Yep Daniel Alright Oh Todd did we also want to stop by and do we want to tour Pleasant View and 101 since that s going to fall into the project Hoffman Sure Daniel Budget this year Is it this year or next year Hoffman This year Daniel This year so This fall Hoffman Okay we ll put that together We ll have a box lunch for you and 6 00 and we ll wrap it up at 8 30 Daniel Okay 20 78 Park and Recreation Commission May 24 2011 Aldritt Meet here at City Hall Hoffman Meet here Right out here and we ll take vans and we ll have a box lunch for you and then we ll have a packet on the tour RECREATION PROGRAM REPORTS LAKE ANN PARK SUMMER SCHEDULE Ruegemer Thanks Chair Daniels I just want to give everybody kind of a quick update on the Lake Ann Park We had staff training tonight We have four brand new employees out at Lake Ann this summer so we did went through about 2 hours and 20 minutes of training tonight out at Lake Ann Kind of showed everybody how to pop popcorn and boats and hook up trolling motors and just a lot of those type of details so we re pretty excited we re going to be opening up this weekend Saturday morning starting at 11 00 So we will be open Memorial Day through probably about the second third week in August at this point Lifeguards are going to be th starting the 11 of June with that As you all know we took a look at that contract here I think it was February if I m not mistaken with that so same hours out there with that They ll be 11 00 to 7 00 weather permitting That ll be every day with that I did mention here too I m not sure if the commission s aware but we did purchase two canoes Sorry two kayaks for Lake Ann watercraft rental operation here this year so they re on the racks and ready to go So pretty excited about that so to have two new boats in our fleet so to speak out there so they re open face canoes Or open kayaks That should be extremely easy to use Very user friendly If you tip over you won t be stuck in the cockpit so to speak so you just basically hop right out so we re pretty excited about that I think staff is pretty excited about having that Offering an option out there as well along with our 6 paddleboats 3 canoes and 2 fishing boats out there as well so it s going to be a great summer I think we have about 6 spots left on the canoe racks out there for personal canoes that are out there for rent so those are pretty popular again out there Hoffman Do you remember what the rate will be on the kayaks Ruegemer 10 an hour for that That s the same as paddleboats and with that so we re pretty excited about that It s a lot of group picnic phone calls We have our intern started this actually last week Lindsey Litrenta from Lacrosse so I m busy training her on the facility phone calls so she s been handling a lot of the picnic phone calls and coordination of picking up keys and entering in payments and permits and that sort of thing so great to have her here and helping out with that It s been pretty popular again with picnic phone calls and have a lot on the books already Some have started already but we have a couple this weekend and then really graduation parties are going to be starting here the first part of June with that and we have some schools coming out again Minnetonka Middle School West will be out at Lake Ann and they always bring a pretty big group and they ll be doing watercraft rentals and buying items at the concession stands Chapel Hill Academy will be coming out this coming Friday out at Lake Susan St Hubert s will be out next week for that They do their end of the year schools Chan Elementary will be coming out to Lake Ann and also Meadow Green Park with that so it s a lot of kind of wrap up the school year parties here coming up here too so it ll be pretty popular so 21 79 Park and Recreation Commission May 24 2011 Lake Ann is already busy with activity with ball games and other people I was out there quite a bit here today and a lot of people jogging through and walking and playing on the equipment so it s really shaping up to hopefully being a great summer Daniel Okay Any questions for Jerry on Lake Ann Park Aldritt Can you as far as renting the paddleboats and kayaks can you call ahead to rent them or how do you go Ruegemer Typically if you have large groups will rent ahead and put some aside for you If you have a company picnic or individually but if you call ahead we can take care of stuff Aldritt Okay I didn t know if it was a first come first serve Ruegemer And a lot of times I really try to talk to you know big companies and that sort of thing we can too reserve the some watercraft here It s nice revenue for us too And we can invoice companies so it s real easy Try to become easy for people Daniel Okay 2011 SUMMER PROGRAMS REPORT Ruegemer I m sure a lot of the commissioners have taken a look at their summer Connection st that went out around April 1 here A lot of the program offerings that we do have were obviously listed in the Connection Just have a lot of variety you know from field trips to preschool to youth programs out there Sports camps There s just a lot of offerings again this year We re just really trying to get into the camp areas as well Lake Ann Adventure Camp is extremely popular again this year with that so Rec Center Sports will be starting up with T ball program here next week for that so that s getting good numbers again for that Playground Summer Discovery Playground is going to be starting up here the week after school gets out so been busy registering individuals for that and also with Summer Sensations We tried to do some more programming out in our picnic shelters as well for that so we re trying to kind of get outdoors a little bit more with that I think that people have been pretty happy with that so Concert series is going to be starting up here pretty soon I also have magnets for everybody I m not sure if everybody has seen these yet but pass these around if you don t mind Daniel Could use plenty of refrigerator art Ruegemer So we ve got a quantity of magnets here that we re going to kind of pass around and advertise the Summer Concert Series so kind of thought that was a nice picture taken here and put on the magnets itself so you can have that for promotions Feel free to put them on your refrigerators at home and tell all your friends So we have a couple during the day this year We changed the time to help with stay at home parents with nap times and that sort of thing but we ll also be doing a number of events at night as well so we re pretty excited about that starting up here pretty soon 22 80 Park and Recreation Commission May 24 2011 Hoffman And remember wine and beer is welcomed Bring your picnic basket People are starting to do that Especially the evening concerts Scharfenberg Are they going to have anybody Hoffman Selling concessions Scharfenberg Concessions this year Ruegemer I believe staff will be Daniel Tim Mahoney Carron He was feeling the Voice Ruegemer We booked him before the Voice Carron He totally sounds like a girl though Tom Kelly Yeah Carron Saw that one Ruegemer So there s kind of a quick snapshot of the summer for the commission to kind of show you kind of what s going on with programs and a lot of activities Daniel I m just amazed Jerry by all the activities you guys are sponsoring though I mean when it gets consolidated onto one sheet like this it s a lot to manage Alright any questions for Jerry If not let s move onto the Easter Egg Hunt evaluation 2011 EASTER EGG CANDY HUNT EVALUATION Ruegemer Doesn t that seem so long ago But I guess it was only about a month ago here now but seems longer Had a great number again this year We had 271 kids you know pre register and sign up that day We did move it for the first time away from the Rec Center Since the Rec Center opened in 1995 we moved everything out there Now this was the first that we moved this event back up to City Center Park So not that kind of knowing how it would turn out it actually turned out I think pretty well We did have a little bit of rain and some overcast weather but you know what people really enjoyed kind of being outside you know We kind of changed the format a little bit here and got rid of the entertainment for that and just kind of had the main focus on you know kind of the candy hunt and door prizes so everybody got there They had a bag with some goodies in it Some gift certificates and some coupons and along with that they also had a door prize ticket in there so we didn t have to tear out you know 271 door prize tickets and your ticket in here Put it in here Put it there type of thing and mess with names so I think people really responded to the 25 door prizes that we had We gave away a couple you know a couple bikes and value baskets from Culver s and other types of plush animals and stuffed 23 81 Park and Recreation Commission May 24 2011 animals and some other good things so you know what it really seemed like it worked out great back up here It was a little nerve racking since we didn t have initially indoor back up space but you know what it really worked out great and I think we had some pretty good response on that so we re going to continue that into the future with that Ryan Jerry I had given Todd some feedback on it that I m sure he passed along to you so I won t repeat what he already shared but just to commend you It was a great event Lots of fun Having the Easter Bunny and that Little Kitty was the highlight for our girls They loved having their picture taken with them and it just went really really smoothly so you guys did a great job Ruegemer Yeah thank you Ryan Really nice job Ruegemer Thank you very much So you know two a couple things You know we tired to kind of keep give everybody a wrist band that had showed up so we re not doubling up on you know door prize tickets and that sort of thing but you know what it really was I think more of a hassle than it was worth so we re going to look to kind of streamline the registration process Get rid of the wrist bands and just really kind of get people through quicker As far as I know people didn t miss the entertainment with that We certainly could save that expense Wrap it back into the event itself and you know we just about broke even on that Daniel 14 bucks Ruegemer So I think we did pretty good Carron That s breaking even to me Daniel Yeah Ruegemer So we re very happy with the way everything turned out We had great volunteers again from the Key Clubs and we re going to continue up here in the future Ryan Well the way you did the door prizes the raffle that was really fun Ruegemer Yeah Ryan And we were really bummed we didn t win the bike They were great prizes They were really nice Yeah and everybody stuck around and it was great Really nice Daniel Okay Any other questions for Todd Or for Jerry Cole Kelly Jerry would you say the reason for the big increase in participation was due to the location change or due to the inserts you put in the Villager I don t know if you did that before or did we have good weather that made a difference 24 82 Park and Recreation Commission May 24 2011 Ruegemer Yeah wish I could pinpoint it you know with that but you know we were I guess a little bit concerned about the format change and I think just being later I think what really helped us too was this was different days You know different from Chaska and different from other the people that kind of did that weekend before so in a lot of ways I think we were the only thing kind of happening with that We were early It was convenient You know kind of an in and out You didn t have to stick around for the entertainment so I think we had a lot of things going for us I don t know if potentially the format or the location change but we re really trying to kind of look at you know existing programs and can we reinvent them a little bit to kind of get some new blood and momentum with that and maybe that was as simple as that Hoffman We do find in our programming that downtown is a draw Any downtown location library senior center City Hall is a draw I think people feel like if they go to the Rec Center it s a singular trip whereas if they re down here for a program then they can go to the grocery story or they go do something else Daniel Yep Hoffman or something else so I think it is a positive Cole Kelly Okay good job Daniel Jerry any discussion at all having like a similar I think we do a medallion contest I forget which event Hoffman The library does it on the Daniel The library does it Maybe doing like a golden egg contest I mean within City Center Park and give a couple clues out and maybe I mean it s such a huge park you could certainly make a little more attractive prize and the kids can really go I mean once they re going they just kind of cobble up the eggs Maybe they can have an opportunity for that one as well Get them outside dispersed They really start to walk through the park And then you could come out in the middle of the night Hide it You ll know where it s at Just so no one sees Or some time during the week I m just saying that way it kids think about pull some clues and keep it age centric so adults don t go screaming out Alright Anything else Alright Thank you Jerry SELF SUPPORTING PROGRAMS 2011 ADULT SOFTBALL UPDATE Ruegemer Just kind of a quick update Monday we have an 18 double header league It s a nice night People really enjoy the double header league formats that we do have for that Unfortunately for Tuesday and Wednesday this is the first time in 21 years that I ve been here that we didn t have enough teams for Tuesday and Wednesday night to form leagues which is strange this year As you know in the past the Tuesday night we have combined that with Eden Prairie so not that long ago we had a high of 12 to 14 teams and we couldn t get 3 this year so I think Daniel Between Eden Prairie and Chanhassen 25 83 Park and Recreation Commission May 24 2011 Ruegemer Yes Well we ve combined leagues since I think 1998 with that because our numbers were kind of the same we combined it and had a great nice league for lots of years and this year it just I think with people aging and doing other things and kids activities the numbers just continue to dwindle and for whatever reason so And the adult over 40 was kind of the same way You know we had probably high of probably 12 to 14 teams when I first started and it s been at anywhere from 5 to 8 for quite a few years now and you know some teams left and some teams aged so I could definitely have 3 teams for that as well It just wasn t worth doing so looking ahead to next year we d certainly like to add some additional leagues again for those nights Change the format on that I d like to offer some potentially a church league on one of those nights for a lot of the churches that we have here in town I ve had some feedback from that that you know maybe it could be co rec format for a church league We re going to take a look at that and I d also like to add another additional double header league for that and see if we can get that on the ground I did try to make that happen this year but just didn t get enough teams at such late notice to make that happen Daniel May I make a suggestion Ruegemer Sure Daniel And the feedback I got from us aging softball players One of the leagues that a friend of my are playing in now out in Burnsville It s a one pitch league and they love it They say it s fantastic I don t know if anyone s ever played it but you get one pitch Tom Kelly But you pitch to your own team Daniel You pitch to your own team and they said they cannot they quit playing summer ball and they re only playing fall ball now Tom Kelly It s fast too Daniel Yep and it s 9 innings too So it quick You get one pitch and you re done and I would highly highly suggest taking a look at that as well One pitch league Ruegemer Is there an umpire or a mat Tom Kelly There s no strike It s one pitch Daniel You get one pitch Ruegemer You call the bases and Tom Kelly You pitch to your own team Ruegemer Yeah but how does that work on the bases if there s 26 84 Park and Recreation Commission May 24 2011 Carron I ve always played it when you still had an umpire there You just don t count up Savage does that Daniel Is that what they do I think it was Savage then I think it was Burnsville or Savage where they were playing but that s where they re at now and they said it s they re finally enjoying softball after all these years because I mean even all these muscle head teams they just don t get the opportunity They re not getting the perfect pitch all the time and they have no choice If you re not swinging you re out Hoffman The pitcher does not play defense Daniel No Well that s a good question Probably not Tom Kelly I wouldn t Daniel I would probably say it might be in self defense mode but that s about it So yeah it makes sense consider one pitch league and Hoffman Yeah there must be some rules Daniel You might want to make a look at some other communities Ruegemer At Burnsville Thanks for the suggestion Thursday nights we had 17 teams We did split that into two divisions with that so and I did schedule a double header for the odd team for that so you guys will probably see that There are no bye s in the schedule for that and Friday night we have 6 teams again and that is that format is double headers every other week so that seems to work out pretty good with that so you have every other Friday off with that so we try to time that along with Memorial weekend there won t be any games this Friday night or the th 4 of July weekend That sort of thing here so really try to make it convenient for people and hopefully it s a good format people are liking Daniel Okay Hoffman So on Tuesday and Wednesday night are those fields sitting empty Ruegemer They are Not right now Hoffman Eventually I would image they ll be kids moving onto those fields You re not holding them open are you Ruegemer Any other questions Carron Can I reserve it for practice Hoffman There s fields out there 27 85 Park and Recreation Commission May 24 2011 Daniel Alright well thank you Jerry and like I said you know as these two leagues certainly I guess come to a close I consider it also an opportunity to look at other ways in which we can bring people back in town because it s not just having the leagues dissolve but it s also the revenue that comes the sponsorship as well as people coming into the city here as well so Yeah like I said we certainly should kick around some ideas That d be great Thank you Jerry COMMISSION MEMBER COMMITTEE REPORTS Daniel I think we had two commissioner committee reports One actually Steve had mentioned you wanted an update I think the commission could get an update on that signage issue with Lake Susan Hoffman Be glad to Chair Daniels members of the commission Both Mr Jeff Olson and Mr Todd Neils did attend the next City Council meeting after your meeting and I think you got a copy of the staff report and so they presented their request Made a very nice presentation that evening to the City Council The City Council thanked them for coming in but they were not in a position or not ready to authorize advertising It s currently against City Code to put advertising in these park locations and so you would have to amend that which they can do They requested that the group work with staff Come up with a proposal which we have not seen as of yet and bring that proposal back to the park commission for further review prior to making any future recommendations to the City Council so We talked about a variety of issues I met with both Jeff and Todd the Wednesday night after the council meeting Their desire is to work on the fields on behalf of all the teams from the youngest teams to the Red Birds and to that goal I did meet with the District DeeDee Kahring is the Director of Operation and Finance and Carl Mattson is the head custodian and we talked about how their increasing the maintenance out at that facility We re all going to meet as an internal group and then we re going to meet with this group the Dugout Club and others to talk about what are the expectations I think what really has to happen is that where the current maintenance is and where the current expectations are both of those have to kind of come to the middle so we can reach some consensus on what s going to happen What s going to happen out there for long term maintenance So there s a variety of things set in motion If we do receive a written proposal for the advertising fees we will bring that back to the park commission and other than that we are working with the District representatives and then we ll be going back to the Dugout Club to work with them for maintenance materials maintenance equipment you know volunteer labor those type of things to see how that can all be coordinated One of the challenges is that you just can t have all the groups attacking some special project at the facility without some overall maintenance plan so the school district recognizes that They ve very willing and happy to work with folks and I think a couple of things that at least happened this spring were the associations tried to get the snow off the field and then the association did some slit seeding of the field as well this spring so The drainage issue is one they re going to work on right away where the draintile s clogging the you know clogging up with aggregate and so they need to work on that system They flushed that draintile out twice already and it just continues to get clogged with aggregate so that s kind of a design maintenance issue If you continue to drag aggregate into the drains they re going to clog so they re going to be working on that system The grass seems to be coming along fine They re investing about 8 000 to 9 000 annually in professional outside turf management at that location so they re putting some money back into it 28 86 Park and Recreation Commission May 24 2011 Scharfenberg Todd with regards to your conversation this doesn t have to do with the baseball field at the high school but in your conversations with the school board or school representatives can you make clarification on what they re going to do with those two softball fields in the back as well I know there was talk that they were going to put in drainage tile this spring I don t think that that was done Hoffman We ll talk about it at our meeting We didn t talk about it last week but we re going to meet in the next week or so with all of the officials in the district so I ll find out what s going on Scharfenberg Thank you Hoffman I was under the assumption it was either fixed or Ruegemer As was I It was supposed to be done this spring Scharfenberg That s what I thought too but they re when I was back there one several weeks ago and there was still water you know coming across the fields so I haven t been back there with the rain this weekend to see what it s like now but I don t know if they did anything or not Hoffman Bad year not to have a drainage system Daniel Okay Anything else Steve Scharfenberg No Daniel Any other questions for Todd on the signage Alright Elise you want to talk about the Red Birds th Ryan Sure just a quick update and reminder that on Friday June 24 the Red Birds have invited all city employees and volunteers to the game and it s a 7 30 p m game It s free admission and I gave Todd incorrect information last time Tried to up the ante and get you guys a hot dog and soda but Daniel We can cover that Ryan Right so they re not going to do that but they did welcome the suggestion of offering a free bag of popcorn so it ll be admission and a bag of popcorn if you go and you will be recognized and they welcome everybody to come and encourage your participation at the game The second thing that they re doing this year and a letter s going to go out to all local businesses is they re offering a group sales discount so for groups over 10 people or over each ticket is 2 and you can also pre purchase concession dollars so you can for your business or your group you can buy concession dollars You can t get cash back for them but you can at least get everything taken care of prior to the game so if you re interested in that you can certainly contact me or you can talk to get in touch with Terre Kemble so And they had a rough 29 87 Park and Recreation Commission May 24 2011 go so far this season They re undefeated They ve only been able to play one game as Todd was talking about earlier but they ve had 6 rain out s so So it s been a tough go but Daniel My little son has been practicing for a month and they ve got 2 games and both of them were played in god awful miserable weather just so they can say they played them and the rest have all been cancelled Ryan Yeah it s tough so Daniel Alright I think we went through the presentations Anything that needs to be covered Todd in the Administrative Packet ADMINISTRATIVE PACKET Hoffman There s a lot of great news in there about volunteers and I want to highlight that There s at least five groups doing volunteer service in the community this summer and there will be more by the time we re done Minnetonka Senior Service Day The last two days of schools the seniors do not go to class They come out into the community and do service work Our park maintenance division has worked with them for the last half a dozen or more years and they ll mostly be doing wood chipping of our trees that day Eastern Carver County schools and their summer co op program they re going to come out and right now they ve slated they re going to paint any graffiti on any public underpass bridge something of that nature so that s a project they re taking on Choice Inc is an employment for adults that are in our parks daily in the summer 3 days a week and they clean up Bandimere and they clean up Lake Ann and Lake Susan and so they re out in our parks 3 days a week Camp Serve is a new organization and they ll be working one week every day out at Lake Ann in August and then St Hubert s Summer Stretch that s been going on for probably around 10 years where St Hubert s kids in the summer basically their summer school program They come out and they work every Wednesday in July with staff members so we welcome all the participation Some of your kids may serve in some of those organizations or go to those schools and it s really a satisfying It does take a little additional staff time but you get well worth the investment back Daniel Okay great Thank you Todd That being said if there s nothing else to be discussed why don t we go ahead and make a motion to adjourn Scharfenberg moved Tom Kelly seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 7 to 0 The Park and Recreation Commission meeting was adjourned at 9 00 p m Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 30 88 4 CITY OF CHANNASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site wwad chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Paul Oehme Director of Public Works City Engineer DATE June 13 2011 SUBJECT TH 101 Pleasant View Road Right of Way Acquisition Project No 11 05 M PROPOSED MOTION The City Council is recommi nded to authorize the following for TH 101 Pleasant View Road Rigl t of Way Acquisition Project No 11 05 a Staff to proceed with the temporary and permanent trail easement acquisitions and b The City Attorney to commence eminent domain proceedings pursuant to Minnesota Statutes Chapter 117 to acquire the necessary easements and c The City Attorney to acquire the necessary property interests pursuant to the quick take provisions of Minnesota Statutes Section 117 042 and d The Mayor and the City Manage are authorized to execute all documents necessary in the opinion of the City Attorney to effect the acquisition of the necessary property interests City Council approval requires a simple majority vote of the City Council present BACKGROUND On June 28 2010 Council directed staff to apply for State of Minnesota grant funds for roadway and trail improvements at the TH 101 and Pleasant View Road intersection In January 2011 the City was awarded grant funds for the project At the February 14 2011 Council meeting staff gave the Council an update on the project On February 28 2011 the Council approved a limited use permit authorization to construct the future trail extension in the TH 101 right of way Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 89 Todd Gerhardt TH 101 Pleasant View Road Right of Way Acquisition June 13 2011 Page 2 On March 3 2011 a neighborhood meeting was held in the Council Chambers One Hundred Thirty Four 134 notices were sent out and 13 property owners attended from both the City of Chanhassen and Eden Prairie In general the improvements include adding left turn June 13 2011 City Council Approves Plans and Specifications Authorizes Ad for Bids lanes on northbound and southbound TH 101 at Pleasant Council Considers Award Contract August 22 2011 View Road A right turn lane from eastbound Pleasant August 12 2011 View Road to southbound TH 101 is also planned Construction Substantially Complete End of October 2011 While a signal is not warranted by MnDOT standards at f A this time the improvements are expected to improve safety and traffic circulation at the intersection The project also includes trail improvements The current gap in the trail between Pleasant View Road and Townline Road will be completed along the west side of TH 101 The plan also calls for extending the trail on the north side of Pleasant View Road from TH 101 to the existing trail crossing at the Near Mountain Trail connection Along with the trail concrete curb and gutter is also planned to improve drainage and better separate the vehicle traffic from the new trail Appraisals have been obtained to determine the cost for the easements The impact of the easements to the affected properties has been minimized to the maximum extent practicable Copies of the appraisals are available in the Engineering Department Staff intends to work with the property owners to come to terms on acquiring the easements If a mutually agreed to easement reimbursement cannot be worked out staff would like to reserve the use of condemnation as a last resort so the project can move forward SCHEDULE The preliminary schedule is as follows Plans and Specifications to MnDOT for Final Review June 13 2011 City Council Approves Plans and Specifications Authorizes Ad for Bids June 27 2011 Council Considers Award Contract August 22 2011 Bid Opening August 12 2011 Start Construction September 6 2011 Construction Substantially Complete End of October 2011 Attachments Resolution CIP Sheets Easement Area Location Map g eng pub1ic 2011 projects 11 05 th 101 and pvr improvements bkgd 061311 row acquisition docx 90 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE June 13 2011 RESOLUTION NO 2011 MOTION BY SECONDED BY RESOLUTION AUTHORIZING CONDEMNATION OF LAND FOR PUBLIC PURPOSES PROJECT NO 11 05 WHEREAS the City Council of the City of Chanhassen does hereby determine that it is necessary and for a public use and purpose to acquire easements over the property identified on the attached Exhibit A subject to engineering modifications if any for purposes in connection with City Trail Project No 11 05 and WHEREAS City staff and consultants have and will continue to work with the property owners to acquire the necessary easements and WHEREAS the City Council finds that the construction timing makes it necessary to acquire title to and possession of the easements as soon as possible in order for the project to proceed in an efficient cost effective and expeditious manner NOW THEREFORE be it resolved by the City Council of the City of Chanhassen Minnesota 1 That the City Attorney is authorized to commence eminent domain proceedings pursuant to Minnesota Statutes Chapter 117 to acquire the necessary easements over the property identified on the attached Exhibit A subject to engineering modifications if needed 2 That the City Attorney is authorized to acquire the necessary property interest pursuant to the quick take provisions of Minnesota Statutes Section 117 042 3 That the Mayor and the City Manager are authorized to execute all documents necessary in the opinion of the City Attorney to effect the acquisition of the necessary property interests 4 The City has obtained appraisals of the property being acquired The Council hereby authorizes the City Manager to approve the appraisals and staff to continue negotiations with the property owners relating to the acquisition of the easements ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT 91 EXHIBIT A Parcel 1 6500 Chanhassen Road Parcel 2 91 Olympic Circle East Parcel 3 88 Olympic Circle East Parcel 4 90 Olympic Circle East Parcel 5 91 Shasta Circle East Lot 3 Block 1 Metzig Addition Lot 28 Block 2 Near Mountain Lot 27 Block 2 Near Mountain Lot 26 Block 2 Near Mountain Lot 19 Block 2 Near Mountain Parcel 6 88 Shasta Circle East Lot 18 Block 2 Near Mountain 92 Capital Improvement Program 2011 thru 2015 City of Chanhassen MN Project ST 027 Project Name TH 101 Pleasant View Rd Intersection Trail Imp Department Street Improvements Contact Paul Oehme Type Improvement Useful Life Category Streets Highways Account 1 Account 3 Priority n a Account 2 Account 4 Description Total Project Cost 765 000 be City has applied for state funds to make improvements to the intersection of TH 101 and Pleasant View Road These improvements include urn lanes shoulder drainage and trail improvements The project would widen the intersection so left turn lanes can be constructed and curb and utter on TH 101 would be constructed where necessary A 10 wide bituminous trail would be constructed on the west side of TH 101 from leasant View Road to Town Line Drive A trail would also be constructed on the north side of Pleasant View Road to connect to an existing trail I Justification To improve safety access and mobility in the project area Expenditures 2011 2012 2013 2014 2015 Total Construction 765 000 765 000 Total 765 000 765 000 Funding Sources 2011 2012 2013 2014 2015 Total Other Agency Contribution 560 000 560 000 Park Dedication Fund 95 000 95 000 Street Pavement Management 90 000 90 000 Surface Water Utility Fund 20 000 20 000 Total 765 000 765 000 B udget Impact Other suture maintenance of trail 111 93 Capital Improvement lr P 2011 thru 2015 Department Surface Water Management lvl City of Chanhassen Contact Paul Oehme eject SWMP 032 Type Improvement Useful Life eject Name Stormwater Pond Improvements Category SWMP Account 1 720 7025 4751 Account 3 Priority n a Account 2 Account 4 scription Total Project Cost 245 000 project will provide inspection and cleaning if required of all City stormwater ponds on a rotating four 4 year schedule to identify any iagement needs and perform needed repairs and improvements This may include sediment removal placement of blanket rip rap or other ion control BMP s vegetation management and assessment repair and replacement of inlet and outlet structures Justification There are over 170 stormwater ponds in the City of Chanhassen all requiring regular maintenance to assure they function to National Urban Runoff Program recommendations This measure has also been identified in Chanhassen s National Pollution Discharge Elimination Municipal Separate Storm Sewer System permit g I m pac t Ot h er will require an input of other public works staff hours 122 I Prior Expenditures 2011 2012 2013 2014 2015 Total 85 000 Construction 25 000 35 000 25 000 35 000 40 000 160 000 Total Total 25 000 35 000 25 000 35 000 40 000 160 000 Prior 85 55 51 Funding Sources Other Agency Contribution 2011 2012 10 000 2013 2014 10 000 2015 Total 20 000 Total Surface Water Utility Fund 25 000 25 000 25 000 25 000 40 000 140 000 Total 25 000 35 000 25 000 35 000 40 000 160 000 g I m pac t Ot h er will require an input of other public works staff hours 122 I 94 d Ck Q A I r I A w 9 p s sr L r V y f g yy W I II Y I i 0 0 Af It r r u I i wa s P r s 4 Si A Ak sir r I r a a 911 Ste w as mat aiL I Kimley Horn and Associates Inc MY OF CAANMEN LEGEND J NEW RECONSTRUCTED ROADWAYS NEW RECONSTRUCTED SHOULDER PEDESTRIAN CURB RAMP WALKS TRAILS ENTRANCES ORIVEWAYS RETAINING WALLS POSSIBLE POND EXPANSION CURB AND GUTTER CONSTRUCTION LIMITS EXISTING RIGHT OF WAY h To TRAFFIC FLOW 4 PROPOSED STORM SEWER PROPOSED IMPROVEMENTS CITY OF CHANHASSEN TH 101 AND PLEASANT VIEW ROAD CITY PROJECT 11 05 95 4 Le I CITY OF MEMORANDUM CHMNSEN TO Todd Gerhardt City Manager 7700 Market Boulevard FROM Paul Oehme Dir of Public Works City Engineer a P Box 147 6 Chanhassen MN 55317 DATE June 13 2011 Administration SUBJ Approve Support Letter and Resolution for Federal Funding Application for Phone 952 227 1100 Reconstruction Widening of Lyman Boulevard from TH 41 to Galpin Fax 952 227 1110 Boulevard Project No 12 02 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 PROPOSED MOTION The City Council approves a resolution and letter of support for federal funding application for the Reconstruction Widening of Lyman Boulevard from TH 41 to Galpin Boulevard City Council approval requires a simple majority vote of the City Council present BACKGROUND In odd numbered years the Metropolitan Council and its Transportation Advisory Board TAB selects projects for federal SAFETEA LV funding in the following programs Surface Transportation Program STP Transportation Enhancements Program TEP and Congestion Mitigation Air Quality CMAQ programs The two year selection process involves solicitation of projects from MnDOT cities counties and transit providers evaluation and ranking of these projects by the Transportation Advisory Board TAB and Technical Advisory Committee and selecting a list of approved projects Attachments G ENG PUBLIC 2tli l 2 1 11915G I h CialpirY 1Y Y 4 106131 l 6k d PI 1 Cil Apps support letter doc Prior to selecting projects the funding level will be reviewed to ensure fiscal balance of the Planning Transportation Improvement Program The selected projects and programs will be Natural Resources programmed for construction or implementation in 2015 and 2016 as part of the region s Phone 952 227 1130 Transportation Improvement Program TIP Notification of applicants to proceed that Fax 952 227 1110 would be awarded funding is anticipated to occur in early 2012 Public Works This year Carver County is planning to make application again for Lyman Boulevard Carver 1591 Park Road County will be submitting a federal funding grant application for improvements from TH 41 Phone 952 227 1300 from Galpin Boulevard A letter of support and resolution are necessary for this application Fax 952 227 1310 This is the last segment of Lyman Boulevard that is needed for improvement in Chanhassen The segment of Lyman Boulevard from Audubon Road to Powers Boulevard is planned for Senior Center reconstruction in 2014 The roadway upgrade would look similar to the improvements Phone 952 227 1125 constructed by the Chanhassen High School The estimated construction cost for this Fax 952 227 1110 segment of roadway is 6 513 050 In the application Carver County will agree to fund the required 20 local funding costs However if the grant funding application is successful Web Site Carver County will ask the Cities of Chanhassen and Chaska to participate in the cost of the www d chanhassen mn us project Attachments G ENG PUBLIC 2tli l 2 1 11915G I h CialpirY 1Y Y 4 106131 l 6k d PI 1 Cil Apps support letter doc 96 May 5 2011 Ms Pat Bursaw Director of Planning Program Management and Transit MN DOT METRO DISTRICT 1500 West County Road B2 Roseville MN 55113 SUBJECT CSAH 18 LYMAN BLVD RECONSTRUCTION PHASE 2B LETTER OF SUPPORT REQUEST Dear Ms Bursaw Carver County requests a letter of support from the Minnesota Department of Transportation Mn DOT for Phase 2B of the CSAH 18 Lyman Boulevard Reconstruction from Trunk Highway TH 41 to CSAH 19 Galpin Boulevard application for Surface Transportation Program funding The proposed project is part of a three phased reconstruction of CSAH 18 from TH 41 to CSAH 17 Powers Boulevard consisting of multimodal capacity geometric and access management improvements which will improve the overall operations and safety along the corridor see Figure 1 The proposed improvements would directly impact TH 41 a state highway see Attachment 2 as the intersection of CSAH 18 and TH 41 is included in the project limits The proposed project is consistent with the Metro District Highway Investment Plan HIP and will not adversely affect trunk highway operations Phase 1 of the project from CSAH 19 to CSAH 15 Audubon Road was completed in 2009 Phase 3 from CSAH 15 to CSAH 17 is currently under construction The proposed project focuses on Phase 2B of the CSAH 18 project from TH 41 to CSAH 19 Galpin Boulevard This future stage of reconstruction builds upon Phases 1 and 3 by providing continuous reconstruction ftom a two lane undivided to a four lane divided roadway between TH 41 and CSAH 17 Powers Boulevard The proposed project calls for installing a center median which will improve traffic flow and increase levels of safety by minimizing full access along the CSAH 18 corridor In addition the installation of left turn lanes will reduce the potential for rear end type crashes by separating turning vehicles from through traffic The proposed project also includes a two way trail along the north side of the corridor connecting to Phase 1 and 3 trail segments and to the City of Chaska City of Chanhassen and Carver County trail systems Addressing capacity safety and mobility concerns in the project area is a high priority for Carver County and the City of Chanhassen All three phases of the project implement identified capacity needs in the Carver County Transportation Plan and the City of Chaska and City of Chanhassen Transportation Plans Future plans include the intensification of commercial development south 97 of the project and along CSAH 18 Lyman Boulevard at the TH 101 TH 212 interchange With the additional potential for development of a major commercial area near the east end the corridor at CSAH 17 improvements to CSAH 18 are a critical element in overall growth plans In addition the connection of CSAH 17 to TH 212 will place greater demands on CSAH 18 to provide a better connection from TH 41 to TH 212 The proposed project includes operational improvements at the CSAH 18 and TH 41 intersection which will require use of Mn DOT right of way The total estimated construction cost for this project is 6 513 050 Carver County plans to apply for funding for 2015 construction in the amount of 5 210 440 with a 20 percent local match No financial contribution from Mn DOT is expected If you have questions or comments about the project please contact me at lrobjent kco carver mn us or at 952 466 5207 Sincerely 1 Lynd4 IZo bjent Carver County Public Works Director Cotulty Engineer 98 w z xe catEKS Completed Lake D inJidy20Q9 r Pli ase 11 SPGHT Pione Yr 2nd St Q Proposed Project a I Phase 2B r z Completed Lake D inJidy20Q9 r Pli ase 11 SPGHT Pione Yr U Pione tvt itjp SPK U1 ES n 0 500 1 600 2 060 FEET 0 1 Project Limits CSAH 18 Lyman Blvd Reconstruction fromTH 41 to CSAH 19 Galpin Blvd STP A Minor Arterial Expander Carver County Minnesota 212 Figure 1 Lake D PAU 0 1 S2JLL Et CIFt Q 4 iEEt l m OWES raerE ve HANNA UEE 5 FA an Blvd an B v rl Under construction P ha se3 A1Allf t t RESERVE o 4 FIc Ni 212 Figure 1 99 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE June 13 2011 RESOLUTION NO 2011 MOTION BY SECONDED BY RESOLUTION IN SUPPORT OF CARVER COUNTY S APPLICATION FOR FEDERAL FUNDING FOR THE RECONSTRUCTION AND WIDENING OF LYMAN BOULEVARD FROM TH 41 TO GALPIN BOULEVARD PROJECT NO 12 01 WHEREAS The City of Chanhassen has been contacted by Carver County regarding support of the reconstruction and widening of Lyman Boulevard from TH 41 to Galpin Boulevard in the cities of Chaska and Chanhassen and WHEREAS this project is needed to better serve the transportation needs of this developing area NOW THEREFORE BE IT RESOLVED that the City Council supports the Carver County Application for Transportation Enhancement TE Funds for the reconstruction and widening of Lyman Boulevard from TH 41 to Galpin Boulevard in the cities of Chaska and Chanhassen Passed and adopted by the Chanhassen City Council this 13 day of June 2011 ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT 100 4 CITY OF CAANHASSEN June 7 2011 7700 Market Boulevard Metropolitan Council PO Box 147 Metropolitan Council Transportation Advisory Board Chanhassen MN 55317 390 Robert Street North St Paul MN 55101 Administration Re Reconstruction Widening of Lyman Boulevard from TH 41 to Galpin Phone 952 227 1100 Fax 952 227 1110 Boulevard Project No 12 02 Building Inspections To Whom It May Concern Phone 952 227 1180 Fax 952 227 1190 Carver County has contacted the City of Chanhassen asking for support for the reconstruction and widening of Lyman Boulevard from TH 41 to Galpin Engineering Boulevard in the cities of Chaska and Chanhassen This project is needed to Phone 952 227 1160 better serve the transportation needs of this developing area Fax 952 227 1170 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site wwadchanhassen mn us g eng public 2012 projects 12 02 Lyman blvd im galpin th41 chanhassen su port letter 060711 doc Chanhassen is a Community for Life P p roviding for Today and Planning for tomorrow We support the construction of the proposed project and Carver County s Finance application for federal funding We encourage the Transportation Advisory Phone 952 227 1140 Board of the Metropolitan Council and the Metropolitan Council to give favorable Fax 952 227 1110 funding consideration to this project Park Recreation Sincerely Phone 952 227 1120 Fax 952 227 1110 CITY OF CHANHASSEN Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Thomas A Furlong Fax 952 227 1404 Mayor Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site wwadchanhassen mn us g eng public 2012 projects 12 02 Lyman blvd im galpin th41 chanhassen su port letter 060711 doc Chanhassen is a Community for Life P p roviding for Today and Planning for tomorrow 101 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Paul Oehme Director of Public Works City Engineer DATE June 13 2011 SUBJ Consider Approving Resolution of Support for Safe Routes to School Grant Application for Trail and Pedestrian Crossing Enhancements on TH 41 at Minnetonka Middle School West PROPOSED MOTION The City Council approves resolution in support of a Safe Routes to School Grant Application for trail and enhanced pedestrian crossing improvements on TH 41 at Minnetonka Middle School West City Council approval requires a simple majority vote of the City Council present BACKGROUND The Minnesota Department of Transportation is accepting applications for Safe Routes to School infrastructure projects Approximately 4 2 million is available for infrastructure projects to be approved for the years 2012 and 2013 The selected projects will be in the 2012 2015 Statewide Transportation Improvement Program The Safe Routes to School SRTS program was created in Section 1404 of the Safe Accountable Flexible Efficient Transportation Equity Act A Legacy for Users Act SAFETEA LU The program provides communities with the opportunity to improve the existing conditions and promote bicycling and walking to school with infrastructure and non infrastructure projects The goals of the program are threefold 1 To enable and make a safer opportunity for children to walk and bicycle to school 2 To make bicycling and walking to school a safer and more appealing transportation alternative and 3 To facilitate the planning development and implementation of projects and activities that will improve safety and potentially reduce traffic in the vicinity of schools STRS projects are funded at 100 with no local match required The SRTS Program is a reimbursable grant program meaning that recipients of the funds will front the cost of the project and will be reimbursed during the course of the project All costs submitted for reimbursement are subject to eligibility requirements The Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 102 Todd Gerhardt Approve Resolution of Support for Safe Routes to School Grant Application June 13 2011 Page 2 grant notice was released on May 2 2011 and applications are due on June 15 2011 so the turnaround time for this application is very quick The Minnetonka School District has expressed concerns about the pedestrian crossing TH 41 in the past City staff the School District and MnDot has met in the past to discuss what can be done to improve the crosswalk MnDot completed a pedestrian and traffic movement count study on September 25 2007 The counts showed 8 bikers and 3 walkers used the existing crossing between 8 00 a m and 9 00 a m Similar counts were recorded in the PM A signal is not warranted at the entrance to Minnetonka Middle School West With the new trail improvements on TH 41 this crossing is anticipated to be used more and should have additional safety enhancements included The speed limit on TH 41 at this location is 55 mph DISCUSSION Carver County is planning to construct a trail on the west side of TH 41 from the south side of the Minnetonka Middle School West entrance drive to Longacres Drive The project also includes an underpass into Minnewashta Regional Park The existing at grade crosswalk at TH 41 is not planned to be modified under the Carver County plan The construction of the project is planned to start in the fall of 2011 and be completed the summer of 2012 Since a signal is not warranted at the entrance to the Minnetonka Middle School West an enhanced pedestrian crossing and trail improvements north of Minnetonka Middle School West are recommended This recommendation has been detailed by MnDot traffic and pedestrian staff the Minnetonka School district representatives and City staff The proposed SRTS project would extend a trail north of the intersection of Chaska Road and have a crosswalk near this intersection The trail would then be extended on the west side of TH 41 to connect to the existing trail on 64 Street and to the north to the existing trail at the intersection of TH 7 A raised concrete median is proposed to create a safe zone for pedestrians between the two lanes of traffic Also additional signage enhancements are proposed including a mast arm for the pedestrian signs and rapid flash LED yellow beacons that would be push button activated when pedestrians are at the crosswalk The existing crosswalk at the Middle School entrance would be eliminated PROJECT COST The SRTS project is estimated to cost 170 000 If the grant is approved 100 of this cost is eligible for grant funding This estimate does not include engineering costs of approximately 35 000 which the City would be responsible for The cost to construct the trail and raise the median on TH 41 is estimated at 130 000 This cost does not include the 400 000 the City has agreed to pay to help pay for a portion of the Carver County Trail project The City would be responsible for plowing and trail and median Also future maintenance of the sign enhancements would be the City of Chanhassen s to maintain Attachments g eng public pw429 run safe routes to school program bkgd 061311 apry res srts doc 103 1NESpTq Minnesota Department of Transportation aO 2p Metropolitan District Q o m Waters Edge 4 pF me 1500 West County Road B 2 Roseville MN 55113 3174 June 6 2011 Mr Paul Oehme P E Director of Public Works City Engineer City of Chanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 54317 Re Pedestrian Crossing near Minnetonka Middle School West Chanhassen Carver County Safe Route to School Application Dear Mr Oehme Please accept this letter of support from the Minnesota Department of Transportation Mn DOT Metro District to the city of Chanhassen for the Safe Routes to School Grant Application The grant application proposes a new trail crossing on TH 41 and a raised center median at the intersection of TH 41 and Chaska Road The grant application will include a pedestrian actuated beacon mounted on a pedestal but will also include a mast arm extending over the roadway to enhance the safety and visibility at this crossing Mn DOT agrees that this project would greatly benefit the overall transportation operation in this neighborhood We understand that the city of Chanhassen will be the project manager including facilitating maintaining and financing the entire project Mn DOT s role in this project would be to issue the necessary permits upon completion of the review and permitting process for any crossing construction in Mn DOT right of way If successful with the grant application please work with Nicole Peterson Area Engineer for Carver and Scott Counties on the final details on the traffic control device and obtaining the appropriate permits Also please note that the city or the school will be responsible for snow and ice removal on the median Mn DOT Metro Traffic has stated that the crosswalk school access to the south of the proposed crossing should be removed in order to channel pedestrians to the signalized crossing Also they encourage the development and implementation of a program to help educate students on the proper use of the crossing We fully support this crossing as it would give a safer alternative for getting students to and from school It would also help reduce congestion pollution and fuel consumption for students that would otherwise drive if this sidewalk was not available If you have a need for more information from Mn DOT please contact Lynn Clarkowski South Area Manager at 651 234 7729 Sincerely Scott McBride P E Metro District Engineer An equal opportunity employer CITY OF CHAUNHASSEN G3EF C FEN JUN 0 7 2011 E NGINEERING DEPT 104 Building and Grounds District Service Center Minnetonka Public Schools May 31 2011 SERVING THE COMMUNITIES OF Paul Oehme PE Director of Public Works City Engineer MINNETONKA CITY OF CHANHASSEN 7700 Market Boulevard CHANHASSEN P O Box 147 DEEPHAVEN Chanhassen MN 55317 5621 County Road 101 I n p s Minnetonka MN 55345 952 401 5037 J NI 0 21 111 EDEN PRAIRIE Dear Paul EXCELSIOR Please consider this letter my full endorsement of the proposed Safe Routes to School infrastructure GREEN D rant application for the City of Chanhassen to i m p lement a proposed safety p pp Y p p p Y near P j SHOREWOOD Minnetonka West Middle School We support the proposed improvements to increase the safety of students as they cross TH 41 by enhancing the safety and visibility of our students as they travel TONKA BAY to from school VICTORIA The construction of a new trail connection along TH 41 and installation of a center median with WOODLAND upgraded signage and a flashing beacon at the intersection of TH 41 Chaska road will increase the safety of our students crossing this major roadway by creating a common point for routing students to and from school at a highly visible location If the City of Chanhassen is selected to receive this grant my role as part of the Safe Routes to School project would include awareness of the project and support for the school as they work with the city and Mn DOT on the development and construction of the proposed improvements On behalf of Minnetonka Schools Independent School District 276 I strongly endorse this application If you have any questions regarding this application please contact me at 952 401 5039 Sincerely ew Mike Condon Supervisor of Buildings Grounds Minnetonka Public Schools 105 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE June 13 2011 RESOLUTION NO MOTION BY SECONDED BY 2011 RESOLUTION OF SUPPORT FOR A SAFE ROUTES TO SCHOOL GRANT APPLICATION FOR TRAIL PEDESTRIAN CROSSING ENHANCEMENTS ON TH 41 AT MINNETONKA MIDDLE SCHOOL WEST PW429 WHEREAS MnDOT is accepting applications for Safe Routes to School SRTS infrastructure projects which provides communities with the opportunity to improve existing conditions and promote bicycling and walking to school with infrastructure and non infrastructure projects and WHEREAS SRTS projects are funded at 100 with no local match required The SRTS Program is a reimbursable grant program meaning that recipients of the funds will front the cost of the project and will be reimbursed during the course of the project All costs submitted for reimbursement are subject to eligibility requirements and WHEREAS the Minnetonka School District has expressed concerns about the pedestrian crossing at the middle school in the past The proposed SRTS project would extend a trail north of the intersection of Chaska Road and have a crosswalk near this intersection The trail would then be extended on the west side of TH 41 to connect to the existing trail on 64 Street and to the north to the existing trail at the intersection of TH 7 A raised concrete median is proposed to create a safe zone for pedestrians between the two lanes of traffic Also additional signage enhancements are proposed including a mast arm for the pedestrian signs and rapid flash LED yellow beacons that would be push button activated when pedestrians are at the crosswalk NOW THEREFORE be it resolved by the City Council of the City of Chanhassen Minnesota 1 Approve a resolution for support of a Safe Routes To School grant application for trail and pedestrian crossing enhancements on TH 41 at Minnetonka Middle School West ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT 106 Proposed Crosswalk Sign Enhancement 107 m p y t i NPYIE 1 A F rem rt eri a sr a a if E y i y 1r R t r f e y t w bsM s e c 108 0 CITY OF CHANNASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 2271110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site wwad chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Paul Oehme Director of Public Works City Engineer 1 DATE June 13 2011 Q C SUBJ Lift Station No 11 Approve Quote for Electrical Panel and Pumps PROPOSED MOTION The City Council approves quote in the amount of 25 035 00 to Quality Flow Systems Inc for pumps electrical equipment and installation of equipment at Lift Station 11 City Council approval requires a simple majority vote of the City Council present BACKGROUND Annually the City considers replacement of equipment for lift stations that are old unreliable or of in need of upgrades These replacements are designed to make the sanitary lift station network more reliable and reduce the likelihood of emergency calls and the potential for sewer backups Currently the City maintains 31 lift stations in the system The repairs for the lift station were generally identified in the 2008 Sanitary Sewer Comprehensive Plan and have recently been refined based on recent identified needs in the system DISCUSSION This year s proposed improvement is to replace the electrical panel at Lift Station 11 Lift Station I I is located on Utica Lane next to Lake Ann Staff had planned to replace the electrical panel at Lift Station 10 as well this year however after reviewing the needs of this station more electrical and piping work is necessary than what was budgeted for It is proposed to delay the work on Lift Station 10 until 2012 Lift Station 1 i electrical panel is 12 years old however the electrical components are in need of replacement so the controls can better communicate with the SCADA system and replacement of level transducers are needed at this time Lift station 11 s controls are unable to transmit the station s wet well level to the supervisory control system This information is critical in power outages to determine which of the 31 stations needs to be generated and pumped down to avoid sanitary sewer over flows This information enables City utility staff to generate stations only when needed rather that just dedicating one generator full time to the station This mode of operation allows generators to g eng publict JgJdJ 1sp W Aay y fffldomorrow 109 Todd Gerhardt Lift Station No 11 Approve Quote June 13 2011 Page 2 cover more area with less equipment and more efficiently during power outages The upgraded controls also allow a utility operator access to historical pumping and level trend data at the station to aid in trouble shooting The proposed panels are of standard city specification constructed of stainless steel for low maintenance and contain parts interchangeable with the majority of Chanhassen s lift stations Staff has received two quotes for this work as follows Funding for the replacement of the electrical panel and pumps was budgeted for in the 2012 Capital Improvement Plan SS 017 Attachment 1 CIP sheet 2 Resolution Kevin Crooks Utility Superintendent gAeng public pw055 lift stations general bkg Is annual rehabs lsl l pump doc Pumps and Electrical Panel Quality Flow Systems Inc USEMCO Lift Station 11 25 035 00 43 940 00 Funding for the replacement of the electrical panel and pumps was budgeted for in the 2012 Capital Improvement Plan SS 017 Attachment 1 CIP sheet 2 Resolution Kevin Crooks Utility Superintendent gAeng public pw055 lift stations general bkg Is annual rehabs lsl l pump doc 110 Capital Improvement T P 2011 thru 2015 Department Sanitary Sewer Improvements 1Y1 City of Chanhassen 1 1 Contact Paul Oehme Project SS 017 Type Improvement Useful Life Unassigned Project Name Sanitary Lift Station Rehabilitation Program Category Utilities Account 1 701 7025 4751 Account 3 Priority n a Account 2 Account 4 Description Total Project Cost 585 000 The sanitary lift station rehabilitation program is designed to minimize sewer backups and emergency calls due to failed lift station equipment The City currently maintains 31 lift stations Many of these lift stations are high service pumps and need frequent servicing The program will service or replace pumps pipe gallery and electrical components as needed The proposed lift stations scheduled for improvements over the next 5 years are as follows 2011 10 and 11 2012 16 and 21 2013 1 22 and 25 2014 23 2015 17 J Reduce emergency calls and potential sewer backups Prior Expenditures 300 000 1 Maintenance Total Prior Funding Sources 300 000 i Sewer Utility Fund Total Budget Impact Other 2011 2012 2013 2014 2015 Total 90 000 50 000 65 000 40 000 40 000 285 000 Total 90 000 50 000 65 000 40 000 40 000 285 000 2011 2012 2013 2014 2015 Total 90 000 50 000 65 000 40 000 40 000 285 000 Total 90 000 50 000 65 000 40 000 40 000 285 000 101 111 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE June 13 2011 RESOLUTION NO 2011 MOTION BY SECONDED BY A RESOLUTION APPROVING A QUOTE FOR LIFT STATION 11 REHABILITATION PW055K1 WHEREAS quotes were received for the Lift Station 11 Rehabilitation Project and WHEREAS it appears the quote from Quality Flow Systems Inc in the amount of 25 035 00 is the lowest responsible quote NOW THEREFORE BE IT RESOLVED by the Chanhassen City Council 1 The mayor and clerk are hereby authorized and directed to approve the quote from Quality Flow Systems Inc in the amount of 25 035 00 for the Lift Station 11 Rehabilitation project PW055K1 Passed and adopted by the Chanhassen City Council this 13 day of June 2011 ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT 112 j tj Living in Chanhassen Photo Book Presentation by Terri Kelly The book titled Living in Chanhassen is a book of photographs which were taken by Chanhassen resident Terri Kelly Terri Kelly is an amateur photographer actively involved in taking photographs as a volunteer for many organizations such as Chanhassen Athletic Association Chanhassen High School Redbirds Baseball occasionally used in the Villager Newspaper and recently included in the Dockside magazine article featuring the Chanhassen Redbirds She came up with the idea to create a book of photographs featuring life in Chanhassen in June 2010 Spending the last year taking over 1000 pictures specific to life in Chanhassen developed a 66 page book with the intent of donating it to the City of Chanhassen Covering most City sponsored events over the past year with the final event being the Memorial Day Ceremony the book is complete and she has requested to present it at the June 13 2011 City Counsel meeting This is her way of saying thanks to the City of Chanhassen for all that they do and to illustrate what a great place we live 0 CITY OF CAANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 MEMORANDUM TO Mayor and City Council FROM Greg Sticha Finance Director DATE June 13 2011 6 SUBJ Resolution Approving the Authorization of the Issuance of General Obligation Water Revenue Refunding Bonds Series 2011B a PROPOSED MOTION Staff recommends the City Council adopt the following motion The City Council adopts a Resolution Approving the Authorization of the Issuance of General Obligation Water Revenue Refunding Bonds Series 2011 B Approval of this item requires a simple majority vote of City Council members present BACKGROUND Recreation Center 2004B 2005B Water Revenue Bonds Staff has been monitoring the 2004B 2310 Coulter Boulevard 2005B Water Revenue Bonds for a potential advanced refunding In Phone 952 227 1400 September the city council authorized the mayor and the finance director to Fax 952 227 1404 proceed with an advanced refunding if rates met the 4 net present value Planning savings as required by the city s debt policy Over the past nine months rates Natural Resources did not get to a point that would have achieved those savings but currently they Phone 952 227 1130 are approaching amounts that are close to the 4 net present value savings Fax 952 227 1110 This is very similar to the advanced refunding in 2010 for the library bonds Public Works The 2004B 2005B Water Revenue Bonds were issued for the construction of 7901 Park Place Phone 952 22 the water treatment plant and some other smaller water system improvements Fax 952 227 1310 The attached resolution calls for the sale of advanced refunding bonds and Senior Center allows the mayor and finance director to execute a bond sale if rates achieve the Phone 952 227 1125 net present value savings as required by the city s debt policy The resolution Fax 952 227 1110 authorizes the sale to be conducted within the next calendar year only and if the Web Site required savings are not reached within that time staff would have to come back www ci chanhassen mn us to the city council and extend the authorization In addition if the sale is Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 113 Mayor City Council June 13 2011 Page 2 conducted staff will come back to council for affirmation of the results and ratification of those results RECOMMENDATION Staff recommends that the city council adopt the attached Resolution Approving the Authorization of the Issuance of General Obligation Water Revenue Refunding Bonds Series 2011 B ATTACHMENTS 1 Resolution Approving the Authorization of the Issuance of General Obligation Water Revenue Refunding Bonds Series 2011B f gregs bonding 2011 bonding trigger res memo 2004b 2005b water rev bonds 6 13 1 Ldocx 114 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF CHANHASSEN MINNESOTA HELD Monday June 13 2011 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Chanhassen Minnesota was duly held on Monday June 13 2011 at 7 00 p m Member introduced the following resolution and moved its adoption RESOLUTION APPROVING THE AUTHORIZATION FOR THE ISSUANCE OF GENERAL OBLIGATION WATER REVENUE REFUNDING BONDS SERIES 2011B BE IT RESOLVED by the City Council of the City of Chanhassen Minnesota the City as follows The City Council hereby finds and declares that it is necessary and expedient for the City to sell and issue its fully registered general obligation water revenue refunding bonds in the total aggregate principal amount of not to exceed 9 150 000 herein the Bonds The proceeds of the Bonds will be used together with any additional funds of the City which might be required for crossover refunding of the City s a 7 930 000 original principal amount of General Obligation Water Revenue Bonds Series 2004B dated August 10 2004 which mature on and after February 1 2015 and b 5 465 000 original principal amount of General Obligation Water Revenue Bonds Series 2005B dated November 16 2005 which mature on and after February 1 2014 and c pay the costs associated with issuing the Bonds 2 The City Council desires to proceed with the sale of the Bonds by solicitation of bids to be undertaken by Ehlers and Associates Inc Ehlers 3 The Mayor and the Finance Director are hereby authorized to approve the sale of the Bonds in an aggregate principal amount of not to exceed 9 150 000 and to execute a bond purchase agreement for the purchase of the Bonds with the lowest responsible bidder provided the present value of the dollar amount of the debt service on the Bonds computed to their stated maturity dates after deducting any premium is lower by at least 4 percent than the present value of the dollar amount of debt service on the refunded bonds 4 Upon approval of the sale of the Bonds by the Mayor and the Finance Director the City Council will take action at its next regularly scheduled meeting thereafter to adopt the necessary approving resolutions as prepared by the City s bond counsel Ehlers is authorized to prepare an Official Statement related to the sale of the Bonds 6 If the Mayor and Finance Director have not approved the sale of the bonds and executed the related documents by one year from the date hereof this resolution shall expire 3900515v1 115 The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon the following voted in favor thereof And the following voted against the same Whereupon said resolution was declared duly passed and adopted 3900515v1 116 0 CI9 II OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 MEMORANDUM TO Todd Gerhardt City Manager 1 UT 615 Paul Oehme Director of Public Works City Engineer DATE June 13 2011 SO SUBJ High Zone Water Storage Project 11 05 Approve Consultant Contract PROPOSED MOTION The City Council approves a contract for design and construction administration services in the amount of 141 920 to Short Elliott Henderson Inc SEH City Council approval requires a simple majority vote of the City Council present BACKGROUND In November 2008 the City completed an update to the Comprehensive Water Plan As part of the plan a storage analysis was performed that recommended additional storage be constructed in the existing high service zone The high zone water area has seen significant growth in recent years which has driven the need for additional storage capacity Fax 952 227 1404 On May 19 2011 staff discussed water storage needs in the high zone with the Planning Minnetonka School District and presented a proposal to the board to construct a new Natural Resources water storage tower in the southwest corner of the Minnetonka Middle School West Phone 952 227 1130 campus Fax 952 227 1110 On May 23 2011 staff presented a water storage needs analysis in the high zone to Public Works the City Council at the worksession 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 On June 8 2011 staff held a neighborhood meeting to discuss the proposed water tower at the southwest corner of the Minnetonka Middle School West campus Senior Center Phone 952 227 1125 DISCUSSION Fax 952 227 1110 Web Site The City completed an update to the Comprehensive Water Plan in 2008 As part www ci chanhassen mn us of the plan a storage analysis was performed that recommended additional storage be constructed in the existing high service zone The high zone water area has seen significant growth in recent years which has driven the need for additional storage capacity Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 117 Todd Gerhardt High Zone Water Storage Project Approve Consultant Contract June 13 2011 Page 2 The City has two main pressure zones The low zone area services about 88 of the current city demand Two water towers service this area along with the East Water Treatment Plant The high zone area is serviced by two wells and a 200 000 water tower located next to Minnetonka Middle School West This tower was constructed in 1971 The population of Chanhassen in 1970 was 4 875 Today the population of Chanhassen is 22 952 The high zone is mainly in a residential service area which has seen significant growth in the past 15 years Currently the demand in the high zone area can be as little as 100 000 gallons per day during the winter months and as much as 1 800 000 during peak summertime usage 2007 The continuous cycling puts stress on pumps and motors needed to supply the tower and is a very inefficient way to supply water Also the undersized storage facility leaves little time for utility staff to respond to power outages and start auxiliary power generation In addition the tank at this time is undersized for fire flow design CONSULTANT SELECTION On June 3 2011 proposals from SEH and WSB Associates for this project were received at the City The scope of work included design bidding and construction services necessary to complete the project Also included in the proposal are geotechnical borings and soil and materials testing The proposals are summarized as follows Short Elliott WSB Henderson Inc Associates Inc Submitted prior to the deadline Proposal format Transmittal letter submitted Understanding of project Total Fee 141 920 166 251 Short Elliott Henderson Inc has worked on City water projects in the past and their work has been satisfactory SCHEDULE Authorization for Design Approve Agreement with Minnetonka School District Bidding Soils Correction Foundation and Tank Construction Tank Construction Substantial Completion Remove Melody Hill Tower FUNDING July 2011 September 2011 October 2011 June September 2012 June 2013 June 2013 contracted out separately Budgets for the proposed work have been included in the 2011 CIP g eng public 2011 projects 11 03 high zone tower project approve consultant contrac doc 118 Todd Gerhardt High Zone Water Storage Project Approve Consultant Contract June 13 2011 Page 2 The City has two main pressure zones The low zone area services about 88 of the current city demand Two water towers service this area along with the East Water Treatment Plant The high zone area is serviced by two wells and a 200 000 water tower located next to Minnetonka Middle School West This tower was constructed in 1971 The population of Chanhassen in 1970 was 4 875 Today the population of Chanhassen is 22 952 The high zone is mainly in a residential service area which has seen significant growth in the past 15 years Currently the demand in the high zone area can be as little as 100 000 gallons per day during the winter months and as much as 1 800 000 during peak summertime usage 2007 The continuous cycling puts stress on pumps and motors needed to supply the tower and is a very inefficient way to supply water Also the undersized storage facility leaves little time for utility staff to respond to power outages and start auxiliary power generation In addition the tank at this time is undersized for fire flow design CONSULTANT SELECTION On June 3 2011 proposals from SEH and WSB Associates for this project were received at the City The scope of work included design bidding and construction services necessary to complete the project Also included in the proposal are geotechnical borings and soil and materials testing The proposals are summarized as follows Submitted prior to the deadline Proposal format Transmittal letter submitted Understanding of project Short Elliott WSB Henderson Inc Associates Inc Total Fee 141 920 166 251 Short Elliott Henderson Inc has worked on City water projects in the past and their work has been satisfactory SCHEDULE Authorization for Design Approve Agreement with Minnetonka School District Bidding Soils Correction Foundation and Tank Construction Tank Construction Substantial Completion Remove Melody Hill Tower FUNDING July 2011 September 2011 October 2011 June September 2012 June 2013 June 2013 contracted out separately Budgets for the proposed work have been included in the 2011 CIP g eng public 2011 projects 11 03 high zone tower project approve consultant contrac doc 119 Capital Improvement Program 2011 art 2015 City of Chanhassen MN Project W 042 Project Name Hi Zone Elevated Storage Tank Account 1 700 702511751 Account 2 Account 3 Account 4 Department Water System Improvements Contact PaulOehme Type Improvement Useful Life Category Utilities Priority n a Total Project Cost 1 900 000 ed on current and projected system demands the high zone should have additional storage capacity The 2008 water comprehensive plan rnmends a total of 750 000 gallons for storage Currently the high zone only has 200 000 gallons of storage Thelocation of the tank has not been determined but a few locations were identified in the 2008 comprehensive plan A tank siting study should be completed to identify the tlocation Justification To meet current and future water demands for the high zone area and to meet recommended fire flow storage requirements Expenditures 2011 2012 2013 2014 2015 Total Construction 1 900 000 1 900 000 Total 1 900 000 1 Funding Sources 2011 2012 2013 2014 2015 Total Water Utility Fund 1 900 000 119W 000 Total 1 900 000 1 900 000 Budget Impact Other 135 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172