The URL can be used to link to this page

CC Packet 2011 09 26A G E NDA C H AN H A SSE N C I T Y C O UNC I L M O NDAY , SE P TE M BE R 26, 2011 C H AN H A SSE N M UN I C I P A L B U I L D I N G , 7700 M AR K ET BO U LE VARD 5 :30 P .M . - C I T Y C O UNC I L W O R K SESS I O N , F O UN T A I N C O N F E R E NC E R OO M N o t e: I f t h e Cit y C o un c il do e s n o t c o m p l e t e t h e w ork s e ss i o n it e m s i n t h e ti m e a ll o tt e d, t h e r e m a i n i n g it e m s will b e c o n s i d e r e d a f t e r t h e r e g u l ar ag e n da. A . E x p l a n a ti on o f C o m p e ns a t e d A bs e n ce P a y a b l e . B . R e v i e w P a i d T im e Off (P T O) vs. S i c k /V aca ti on B e n ef it s. C . D i s c uss L ea s e o f O u t bu il d i n g a t 1591 P ar k R o a d t o B e n i e k P r op er t y S er v i ce s. D . U pd a t e on T H 41 T ra il a nd U nd er p a ss. E. M i nn e so t a Ri v er F l ood M iti g a ti on S t ud y. 7 :00 P .M . – R E G U L AR M EET I N G , C I T Y C O UNC I L C H A M BE R S CA LL TO O RD E R (P l e d g e o f A ll e g i a n ce) P U BL I C ANN O UNC E M E N TS C O N SE N T A G E NDA A ll it e m s li s t e d und er t h e C ons e n t A g e nd a are c ons i d ere d t o b e r ou ti n e b y t h e c it y c oun c il a nd w ill b e c ons i d ere d a s on e m o ti on. Th ere w ill b e no s e p ara t e d i s c uss i on o f t h e s e it e m s. I f d i s c uss i on i s d e s i re d, t h a t it e m w ill b e re m ov e d fr o m t h e C ons e n t A g e nd a a nd c ons i d ere d s e p ara t e l y . Cit y c oun c il ac ti on i s b a s e d on t h e s t aff rec o mm e nd a ti on f o r eac h it e m . R efer t o t h e c oun c il p ac k e t f o r eac h s t aff re po r t . 1. a . A pp r ov a l o f M i nu t e s : - Cit y C oun c il W o r k S e ss i on M i nu t e s d a t e d S e p t e m b er 12, 2011 - Cit y C oun c il S u mm ar y M i nu t e s d a t e d S e p t e m b er 12, 2011 - Cit y C oun c il V er b a tim M i nu t e s d a t e d S e p t e m b er 12, 2011 R ece i v e C o mmi ss i on M i nu t e s : - P l a nn i n g C o mmi ss i on S u mm ar y M i nu t e s d a t e d S e p t e m b er 6, 2011 - P l a nn i n g C o mmi ss i on V er b a tim M i nu t e s d a t e d S e p t e m b er 6, 2011 - P ar k & R ecrea ti on C o mmi ss i on S u mm ar y M i nu t e s d a t e d A u g us t 9, 2011 - P ar k & R ecrea ti on C o mmi ss i on V er b a tim M i nu t e s d a t e d A u g us t 9, 2011 P D F c r ea t ed w i t h pd f F a c t o r y P r o t ri a l v e r s i on ww w .pd f f a c t o r y .c om 2 b. P i on eer P a ss 2nd A dd iti on : A pp r ov e A dd e ndu m t o t h e D e v e l op m e n t C on t rac t; a nd A pp r ov e P l a ns & S p ec i f i ca ti ons f o r M a ss Gr a d i n g (O u tl o t s B , C & E ). V I S I TO R P R ESE N T A T I O NS 2. A m bu l a n ce S er v i ce /T H 212 M e d i ca l C e n t er , D ar y l R a dd a (v er b a l ). L A W E N F O RC E M E N T/F I R E D E P AR T M E N T U P DA TE 3. a . L t . J eff En e vo l d, C ar v er C oun t y S h er i ff’s Off i ce b. C h i ef J ohn W o l ff , C h a nh a ss e n F i re D e p ar tm e nt P U BL I C HE AR I N GS - N on e UN F I N I S HE D B U S I N ESS - N on e N E W B U S I N ESS - N on e C O UNC I L P R ESE N T A T I O NS AD M I N I ST RA T I V E P R ESE N T A T I O NS C O RR ES P O ND E NC E P AC K ET AD J O URN M E NT A c op y o f t h e s t aff re po r t a nd suppo r ti n g do c u m e n t a ti on b e i n g s e n t t o t h e c it y c oun c il w ill b e a v a il a b l e af t er 2 :00 p.m . on Thu r sd a y . P l ea s e c on t ac t c it y h a ll a t 952 -227 -1100 t o v er i f y t h a t y ou r it e m h a s no t b ee n d e l e t e d fr o m t h e a g e nd a a n y tim e af t er 2 :00 p.m . on Thu r sd a y . GU I D E L I N E S F O R VI S I T O R P RE S E N T A T I ONS W elc o m e t o t h e Ch a nh a ss e n C it y C o un cil M eeti ng . I n t h e i n te r e s t o f op e n c o mm un icati o n s , t h e Ch a nh a ss e n C it y C o un cil w i s h e s t o pro v i d e a n oppor t un it y f or t h e p u b lic t o a ddr e ss t h e C it y C o un cil . T h at oppor t un it y i s pro v i d e d at e v e r y r e gu la r C it y C o un cil m eeti ng d u r i ng V i s it o r P r e s ent a ti o n s . 1. A n y o n e i n d icati ng a d e s i r e t o s p ea k d u r i ng Vi s it or P r e s e n tati o n s w ill b e ac kn o w le d g e d b y t h e M a y or . W h e n calle d u po n t o s p ea k , s tate y o u r n a m e , a ddr e ss , a n d t op ic . A ll r e m a r k s s h all b e a ddr e ss e d t o t h e C it y C o un cil a s a w h o le , n o t t o a n y s p eci f ic m e m b e r(s ) or t o a n y p e r s o n w h o i s n o t a m e m b e r o f t h e C it y C o un cil . 2. I f t h e r e a r e a nu m b e r o f i n d i v i d u al s pr e s e n t t o s p ea k o n t h e s a m e t op ic , p lea s e d e s i gn ate a s po k e s p e r s o n t h at ca n s u mm a r ize t h e i ss u e . 3. L i m it y o u r c o mm e n t s t o f i v e m i nu te s . A dd iti o n al ti m e m a y b e g r a n te d at t h e d i s c r eti o n o f t h e M a y or . I f y o u h a v e w r itte n c o mm e n t s , pro v i d e a c op y t o t h e C o un cil . P D F c r ea t ed w i t h pd f F a c t o r y P r o t ri a l v e r s i on ww w .pd f f a c t o r y .c om 3 4. D u r i ng Vi s it or P r e s e n tati o n s , t h e C o un cil a n d s ta ff li s te n t o c o mm e n t s a n d w ill n o t e ng a g e i n d i s c u ss i o n . C o un cil m e m b e r s or t h e C it y M a n a g e r m a y a s k q u e s ti o n s o f y o u i n ord e r t o g ai n a t h oro ugh un d e r s ta n d i ng o f y o u r c o n ce r n , s ugg e s ti o n or r e q u e s t . 5. P lea s e b e a w a r e t h at d i s r e s p ect fu l c o mm e n t s or c o mm e n t s o f a p e r s o n al n at u r e , d i r ecte d at a n i n d i v i d u al eit h e r b y n a m e or i nf e r e n ce , w ill n o t b e all o w e d . P e r s o nn el c o n ce r n s s h o u l d b e d i r ecte d t o t h e C it y M a n a g e r. M e m b e r s o f t h e Cit y C o un ci l a nd s o m e s ta ff m e m b e r s m a y g at h e r at Ho u l ihan ’s R e s tau r a nt & Ba r , 530 P o nd Pr o m e n a d e i n C h a nh a ss e n i mm e di at el y a f t e r t h e m ee tin g f o r a pu r el y s o cia l e v e nt . A ll m e m b e r s o f t h e pub l ic a r e w el c o m e . P D F c r ea t ed w i t h pd f F a c t o r y P r o t ri a l v e r s i on ww w .pd f f a c t o r y .c om 4 Park Recreation The compensated absence payable amount reported on the balance sheet of all CITY OF local governments is an accrual of unused vacation sick and comp time that CHMNSEN MEMORANDUM Fax 952 227 1110 TO Mayor and City Council 7700 Market Boulevard compensated absences on the statement of net assets The city does not record PO Box 147 this as a liability in the general fund as it is considered a long term liability Chanhassen MN 55317 FROM Greg Sticha Finance Director Administration DATE September 26 2011 Phone 952 227 1100 payables including compensated absences Fax 952 227 1110 SUBJ Compensated Absences Building Inspections As of December 31 2010 the city s compensated absence payable balance was Phone 952 2271180 BACKGROUND Fax 952 227 1190 www ci chanhassen mn us Over the past couple of years questions have been raised about the city s liability Engineering Phone 952 227 1160 for compensated absences and whether reserves must be available to cover this Fax 952 227 1170 liability This memo is intended to answer questions about compensated absences Finance Phone 952 227 1140 What is Compensated Absences Fax 952 227 1110 Park Recreation The compensated absence payable amount reported on the balance sheet of all Phone 952 227 1120 local governments is an accrual of unused vacation sick and comp time that Fax 952 227 1110 would be due to an employee upon leaving employment In accordance with Fax 952 227 1110 Government Accounting Standards No 16 the city records a liability for Recreation Center compensated absences on the statement of net assets The city does not record 2310 Coulter Boulevard this as a liability in the general fund as it is considered a long term liability Phone 952 227 1400 reserves in the general fund of which 1 5 million is undesignated Based on Fax 952 227 1404 Does the city have an unfunded liability for compensated absences Planning Natural Resources The answer is no When looking at the city s governmental funds balance sheet Phone 952 227 1130 on a full accrual basis Statement No 1 as the private sector reports the city has Fax 952 227 1110 assets that exceed its liabilities by 94 million When looking at the city s general fund balance sheet on a modified accrual basis Statement No 3 based on how Public works governments account for balance sheet items the city has almost 5 3 million in 7901 Park Place Phone 952 227 1300 reserves in the general fund of which 1 5 million is undesignated Based on Fax 952 227 1310 either accounting method the city has assets in excess of its liabilities to fund all payables including compensated absences Senior Center Phone 952 227 1125 As of December 31 2010 the city s compensated absence payable balance was Fax 952 227 1110 948 046 Of that 117 783 is payable from the city s utility funds Web Site www ci chanhassen mn us Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 5 Mayor City Council September 26 2011 Page 2 Does the compensated absence payable have an impact on the 2012 budget The city s budget is prepared on a cash basis The compensated absence payable reported on the CAFR is based on an accrual or modified accrual basis The compensated absence payable balance reported on the CAFR has no impact on the 2012 budget What is the City s policy on funding a reserve for compensated absences Like most other communities the city follows a pay as you go policy regarding compensated absences Since the probability of the payable becoming substantially due in any one year is remote the city has decided not to have a reserve set aside to fund this payable Most cities do not fund a reserve for this payable and the ones that do typically fund a relatively small portion of the total payable There are also no federal state or government accounting standards that require state or local governments to reserve funds for this payable As noted earlier the city s assets exceed its liabilities and would cover all payables if the need ever arises How does the City fund payout of sick vacation and comp time when someone leaves employment When an employee leaves the city the amount of sick vacation and comp time paid out depends on several things including length of service and the reason for termination as outlined in the personnel policy Typically it takes 6 8 weeks to replace an employee and in most cases the new hire is paid a lower salary than the outgoing employee Historically this combination has offset the severance costs of the outgoing employee Therefore it has not been the city s practice to budget for potential severance pay nor does the city have a required reserve policy for compensated absences ATTACHMENTS 1 KFS compensated absences amounts f gregs budget 2012 budget 9 26 compensated absences docx 6 City of Chanhassen Compensated Absence Payable Comparison City Compenstaed Absence Payable Bal at 12 31 10 Type of leave accrual plan Shoreview 338 301 PTO plan Champlin 426 570 Sick Vacation Farmington 572 546 New hires on PTO others sick vacation Lino Lakes 666 225 Sick Vacation Andover 704 441 Employees choose between sick vacation plan and PTO plan Oakdale 916 565 Sick Vacation Chaska 935 824 New employees a PTO program old employees had choice Chanhassen 948 046 Sick Vacation Prior Lake 1 065 143 Sick Vacation Savage 1 263 069 Sick Vacation Inver Grove Heights 1 733 731 PTO for regular employees police have sick vacation Average 870 042 7 0 CITY OF CBANgASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager FROM Laurie Hokkanen Assistant City ManageJAD DATE August 22 2011 OA16p SUBJ Sick and Vacation PTO BACKGROUND One of the city s 2011 KFS Goals was to examine the sick and vacation benefits offered to employees Staff has analyzed the paid time off programs of our KFS comparison cities as well The City of Chanhassen currently divides paid time off into two categories sick and vacation Vacation is accrued according to the following schedule 0 5 years 12 days 6 15 years 17 days 16 20years 22 days 21 years 27 days Vacation can be accrued up to 3x the annual rate of accrual for a max of 81 days 648 hours Vacation time is paid at 100 upon severance into the employee s Post Retirement Healthcare Savings Plan HCSP Sick time is accrued at the rate of one day per month 3 69 hours per 80 hours worked Accrual is capped at 600 hours Employees are expected to manage their sick balances to provide for use in lieu of short term disability insurance For employees with a balance exceeding 600 hours 1 2 of the balance above 600 hours is cashed out into the HCSP at the end of the calendar year For example John Smith is a current employee with a sick balance of 700 hours John receives 50 hours of pay into his HCSP and 50 hours are deleted from the books leaving John with a balance of 600 hours At the time of severance 1 2 of the balance is paid into the HCSP So if John Smith had a balance of 700 hours on the date of his separation 350 hours would be paid into his HCSP and 350 hours would be deleted Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow N 8 Mr Todd Gerhardt August 22 2011 Page 2 Attached please find a summary of the PTO benefits offered by our comparison cities While each program is slightly different staff found that in general the benefits offered by the City of Chanhassen are comparable to those offered by other cities RECOMMENDATION Following this comparison staff has two recommendations for changes to our program First staff proposes to cap the annual rate of accrual for vacation at 2x the annual rate There are currently 23 out of 73 employees who are at their max accrual for vacation hours Staff proposes that the city would buy them out of the difference between the current 3x accrual rate prior to any 2012 salary adjustment at a total cost of 53 242 16 Secondly staff proposes to introduce a new accrual category at 10 15 years of service 19 days of vacation If the city council desires to implement these changes staff would incorporate the changes into the Personnel Policy for approval at a future city council meeting ATTACHMENTS 1 KFS Cities Comparison Spreadsheet 2 KFS Cities Comparison of Compensated Absences Balances g admin lh key financial strategies 201 I kfs sick and vacation memo 8 22 1 Ldoc 9 Comparison of Compensated Absences KFS Cities Compen Absenc City Payable Bal at 12 31 10 Andover 704 441 Champlin 426 570 Chanhassen 948 046 Chaska 935 824 Farmington 572 546 Inver Grove Heights 1 733 731 Lino Lakes 666 225 Oakdale 916 565 Prior Lake 1 065 143 Savage 1 263 069 Shoreview 338 301 10 Comparison of Paid Time Off Policies Chanhassen KFS Cities August 22 2011 City Type of Plan Number of Number of Vacation PTO Annual Vacation PTO Days at Max Total Accrual I Short Term Disability Max Accrual of Sick Time and Severance Policy Severance Policy Cash out option for I Funeral leave Conversion from Sick Days I Days at Hire Max I Vacation Days Policy for Sick Time Vacation PTO Vacation PTO Policy I sick vacation plan to PTO I i Accrue up to 600 hours Chanhassen Vacation Sick 12 12 25 3x accrual Employee Paid Elective 1 2 of hours beyond 600 are cashed out into PEHCSP annually and at 100o I Benefit into PEHCSP No use sick I n a I sepe T not required to Sick Vacation working use sick or i Employee Paid Elective i Unlimited accrual Paid at seperation 20 @2 Andover with Union move to 12 10 20 25 days i I 100 No vacation for PTOO Benefit I years 40 @6years 50 @10yrs immediate I p family I Accrue u to 1040 hours then accrue at 50 6 days with no max After 5 years can convert Yearly Accrual 80 unused sick leave in excess of 350 hours to I After 3 years with min balance i I I Champlin Sick Vacation 12 10 25 100 hours I vacation at 2 1 ratio Employees who use less I of 120 hours up to 80 hours I n a than 32 hours of sick time in a year can convert into deferred comp or H S A 24 hours into H S Chaska I PTO I n a j 20 Farmington 12 10 I Vacation Personal Inver Grove Heights Leave j 7 5 to 12 1 10 I Lino Lakes Sick Vacation 12 5 i Oakdale Vacation Sick 12 10 I Prior Lake Vacation Sick 12 10 i I i Savage Vacation Sick j 12 I 10 I I Shoreview PTO n a I 16 5 32 1 2x 21 26 25 1 30 days Vacation time converted to After 5 days Internally I not required to PTO Sick time placed into Funded Salary n a 100 4 days per year to cash or use sick time 2 3 sick bank to be used or Continuation Plan i deferred comp days per event paid at 1 3 of balance up to I i i n seperation 0 days upo sepe on t Accrue up to 1440 hours Pay out 25 at I not deducted severence after 5 Y ears of service and 50 after from sick or 10 years of service I vacation I Accrue up to 480 hours Employees with more T than 480 hours can exchange up to 40 hours for 100 No cash or 80 hours into the HCSP i Accrue up to 960 hours 50 of hours beyond Internally funded up to I 120 days 720 can be cashed out @50 into deferred comp No Sick paid 50 into DC at seperation i Accrue up to 960 hours Hours accrued beyond 960 go into a sick bank to be used only after all regular sick leave has been exhausted I Accrue up to 960 hours 1 2 of hours in excess of I 480 cashed out annually as cash or deferred i 100 I comp Accrue up to 480 hours for employees hired since 2005 Hours above 480 cashed out at 50 j each year into H S A or deferred comp Paid at 50 at severance i Short term disability starts after three weeks n a 100 of disability internally funded and managed n a No up to 3 days n a III i Vacation above max is use or use sick n a lose 1 day of bereavement leave can then use 2 days of sick i time then use vacation Employees earning 26 days per Allowed employees to keep year and with a balance of 220 separate from I existing leave in separate hours or more may transfer 20 I annual leave accounts and use as hours into deferred comp i appropriate Y 25 40 days I 23 30 days 25 30 days 23 I 1 5 x 2x if hired after 25 January 1 2011 or 2 5x otherwise 21 26 25 1 30 days Vacation time converted to After 5 days Internally I not required to PTO Sick time placed into Funded Salary n a 100 4 days per year to cash or use sick time 2 3 sick bank to be used or Continuation Plan i deferred comp days per event paid at 1 3 of balance up to I i i n seperation 0 days upo sepe on t Accrue up to 1440 hours Pay out 25 at I not deducted severence after 5 Y ears of service and 50 after from sick or 10 years of service I vacation I Accrue up to 480 hours Employees with more T than 480 hours can exchange up to 40 hours for 100 No cash or 80 hours into the HCSP i Accrue up to 960 hours 50 of hours beyond Internally funded up to I 120 days 720 can be cashed out @50 into deferred comp No Sick paid 50 into DC at seperation i Accrue up to 960 hours Hours accrued beyond 960 go into a sick bank to be used only after all regular sick leave has been exhausted I Accrue up to 960 hours 1 2 of hours in excess of I 480 cashed out annually as cash or deferred i 100 I comp Accrue up to 480 hours for employees hired since 2005 Hours above 480 cashed out at 50 j each year into H S A or deferred comp Paid at 50 at severance i Short term disability starts after three weeks n a 100 of disability internally funded and managed n a No up to 3 days n a III i Vacation above max is use or use sick n a lose 1 day of bereavement leave can then use 2 days of sick i time then use vacation Employees earning 26 days per Allowed employees to keep year and with a balance of 220 separate from I existing leave in separate hours or more may transfer 20 I annual leave accounts and use as hours into deferred comp i appropriate 11 MEMORANDUM CITY OF TO Todd Gerhardt City Manager CHANHASSEN FROM Laurie Hokkanen Assistant City Manager 7700 Market Boulevard DATE September 26 2011 PO Box 147 Chanhassen MN 55317 SUBJ Old Public Works Outbuilding Lease Administration Phone 952 227 1100 BACKGROUND Fax 952 227 1110 Building Inspections Beniek Property Services would like to lease the outbuilding and the salt storage Phone 952 227 1180 area at the old Public Works facility Fax 952 227 1190 Highlights of the lease agreement are as follows Engineering Phone 952 227 1160 Lease the outbuilding and the salt area for 1 763 per month Fax 952 227 1170 Utilities are paid by Beniek Finance Facility maintenance is paid for by the City including lawn and snow and Phone 952 227 1140 building repairs if needed Fax 952 227 1110 Beniek has use of the parking lot approximately 50 feet to the south of the outbuilding from the east property line to the west property line Park Recreation Phone 952 227 1120 Start date is October 15 2011 with a 1 year term Fax 952 227 1110 If the city council finds this agreement satisfactory staff will schedule the item Recreation Center for approval on October 10 2011 2310 Coulter Boulevard Phone 952 227 1400 ATTACHMENT Fax 952 227 1404 Planning 1 Location Map Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us gAadminVhUstinctive ventures lease staff report work session doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 12 WAO 90 1 W 4 ik 4 Tlb W 3 M mss r Yfrs 1 Audubon Road 1 l k 14 3t rte i S t i S yr O 0 2v 1 1 1 O AA to r 1 13 0 CI1 II OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 MEMORANDUM TO Todd Gerhardt City Manager FROM Todd Hoffinan Park Recreation Director DATE September 26 2011 SUBJ Update on TH 41 Trail and Underpass Building Inspections In 2005 Carver County applied for 1 million in Federal Transportation Phone 952 227 1180 Enhancement TE Funds to assist in the construction of a pedestrian underpass Fax 952 227 1190 of Highway 41 at Minnewashta Regional Park and the construction of 2 1 2 miles Engineering of pedestrian trail both inside and outside the park This initial application was Phone 952 227 1160 not successful In 2007 Carver County resubmitted their application to the State Fax 952 227 1170 Transportation Advisory Board and was successful in securing the 1 million in federal funds Finance Phone 952 227 1140 The City of Chanhassen has been a supportive partner of the county s efforts to Fax 952 227 1110 secure federal funding assistance for this project since 2005 The TE funds are Park Recreation the catalyst behind this significant public improvement effort moving forward Phone 952 227 1120 To complete the financing package required to pay for the work both the county Fax 952 2271110 and the city will need to apply local match dollars to the project The county serving as a regional park agency will utilize dollars allocated from the Recreation Center Metropolitan Council for their local match The City of Chanhassen will apply 2310 Coulter Boulevard park dedication funds for its local match Phone 952 227 1400 Fax 952 227 1404 The local match portions of the project are further defined by their location The Planning county s matching funds are to be allocated towards the underpass and the trail Natural Resources within the Regional Park The city s matching funds are to be allocated towards Phone 952 227 1130 the underpass and the trail outside the regional park Exhibit A displays the Fax 952 227 1110 proposed cost splits for federal TE funds county funds and city funds Federal funds are proposed to pay for 80 of the underpass with the remaining 20 Public Works 7901 Park Place split between the county and city Trail design and engineering box culvert Phone 952 227 1300 design and inspection and wetland replacements are proposed to be split 50 50 Fax 952 227 1310 between the county and city The trail outside of the park is estimated to be 65 5 of the total project cost The local share of this trail segment will be the Senior Center city s funding responsibility Carver County will be responsible for 34 5 of Phone 952 227 1125 the local share costs inside the park Fax 952 227 1110 Web Site Over the past six years total construction cost estimates for planning purposes www ci chanhassen mn us have ranged from a low of 1 250 000 to a high of 2 401 820 The current Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 14 Mr Todd Gerhardt September 26 2011 Page 2 estimated total construction cost based on a plan set that is 98 complete is 2 140 626 84 The city s proposed cost share for planning purposes has ranged from a low of 115 000 to a high of 810 806 70 The current estimated city share based on the 98 complete plan set is 632 282 90 Final cost splits would be based upon the actual awarded bid amount The proposed 2012 2016 Park and Trail Acquisition and Development Capital Improvement Program includes 633 000 in park dedication dollars for this project This recommended city match has increased 233 000 over the 400 000 currently programmed in the 2011 2015 Capital Improvement Plan The variation in estimated costs during the planning phase of this project is directly attributable to the level of planning and engineering work complete at any one given time Initial numbers are based upon an estimated per foot cost of trail applied to the length of the project As more confidence is gained around the project moving forward additional planning and engineering dollars are invested in field surveying schematic design and cost estimating Towards the conclusion of the planning design and estimating phases of a project actual real time construction cost estimates are applied to calculate a final total cost estimate Staff remains pleased with our joint planning efforts with the county and wholeheartedly recommends that the city council enter into the attached Joint Powers Agreement JPA between Carver County and the City of Chanhassen for Design and Construction of the TH 41 Trail Underpass and Lake Minnewashta Park Trail g park th hwy 41 trail and underpass council work session report 9 26 11 doc 15 September 16 2011 Todd Hoffman Parks and Recreation Director P d Box 147 Chanhassen MN 55317 Re Joint Powers Agreement for TH 41 Trail Underpass and Lake Minnewashta Regional Park Trait Dear Todd Please see the accompanying Joint Powers Agreement for the TH 41 Trail Underpass and Lake Minnewashta Regional Park Trail project along with Exhibit A and the most recent cost estimate The project consists of a little over 2 1 miles of trail and completes key trail connections When completed this trail and underpass project links the existing trail at Long Acres Drive to the trail at Lake Lucy Road and continues north connecting Minnetonka Middle School West to the trail system The trail along TH 41 will be connected to Lake Minnewashta Regional Park by an underpass The underpass solves a long standing problem TH 41 has traffic speeds of 50 mph and an average daily traffic of over 17 000 vehicles which effectively cuts off pedestrian and bicycle access to the park The trail inside the park will allow users to enjoy a 1 6 mile trail experience that is off road as it meanders through ripen fields forested areas on the way to the playground and beach Please let me know if you have any questions concerning the Joint Powers Agreement and l look forward to working with you on this project Si cerely Martin Walsh Parks Director 16 JOINT POWERS AGREEMENT between CARVER COUNTY AND THE CITY OF CHANHASSEN for DESIGN AND CONSTRUCTION of TH 41 TRAIL UNDERPASS AND LAKE MNNEWASHTA PARK TRAIL THIS AGREEMENT the Agreement made and entered into by and between the City of Chanhassen a municipal corporation organized under the laws of the State of Minnesota party of the first part hereinafter referred to as City and the County of Carver Minnesota a municipal corporation organized under the laws of the State of Minnesota party of the second part hereinafter referred to as County WITNESSETH WHEREAS The County and the City have been involved in planning work and meetings relating to the design and construction of a trail along the east side TH 41 box culvert underpass at TH 41 and a trail west of TH 41 within Lake Minnewashta Regional Park in the City of Chanhassen the Project and WHEREAS the trail west of TH 41 is under the jurisdiction of the County and the trail east of TH 41 is under the jurisdiction of the City for purposes of planning and improvements and WHEREAS It is the desire of both of the parties hereto to enter into a written document regarding the design and construction of box culvert underpass and trail segments and WHEREAS Minnesota Statutes Section 471 59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting parties NOW THEREFORE Pursuant to Minnesota Statutes 471 59 and in consideration of the mutual covenants and promises hereinafter contained it is agreed by and between the City and the County as follows Article 1 Enabling Authority Minnesota Statutes Section 471 59 authorizes two or more governmental units to jointly exercise any power common to the contracting parties Article 2 Purpose This Agreement shall apply only to the design and construction of the TH 41 Trail underpass and Lake Minnewashta Regional Park trail project 17 Page 2 of 9 Article 3 Prosecution of Work A The County will 1 Prepare through its contractual agreement with SRF Consulting construction plans and specifications with an estimate of cost for the Project 2 Acquire at its expense if any all necessary permanent and temporary right of way for the construction of said Project West of TH 41 and assign any and all interest to said permanent right of way therein to the County 3 Act as the contracting agency for the Project in accordance with the competitive bidding requirements of Minnesota Statutes 471 345 and 375 21 4 Provide necessary surveying and construction inspection engineering services for the Project through SRF Consulting 5 Obtain written approval of the construction plans specification and special provisions from the City Park and Recreation Director prior to advertising the Project for bids 6 Obtain concurrence from the City in the award of a construction contract for the Project The County shall not award the construction contract until the City advises the County in writing of its concurrence therein 7 Maintain the Project open to inspection by the County and City Park and Recreation Director or their duly authorized representatives 8 Obtain the written approval of the City Park and Recreation Director for any change orders or supplemental agreements to the contract involving work in which the City is cost participating prior to the performance of such work 9 Assume jurisdiction and maintenance of the underpass and trail going West from TH 41 into Lake Minnewashta Regional Park B The City will 1 Acquire at its expense if any all necessary permanent and temporary right of way for the construction of said Project East of TH 41 2 Be responsible for one hundred percent 100 of the adjustment relocation or construction of municipal utilities water sewer etc and the design and property acquisition thereof 3 Within and outside of the easterly right of way of TH 41 excluding the box culvert assume jurisdiction and maintenance of the trail between Longacres Drive and Minnetonka Middle School West C City and County will share equally 50 50 if any of the following 1 Wetland mitigation not covered by Federal Funds and permitting of the improvements 18 Page 3 of 9 2 Relocation or construction of private utilities power telephone gas etc and the design and property acquisition thereof not covered by Federal Funds 3 Cost to negotiate property acquisition and design of a bypass to maintain traffic on TH 41 during construction additional survey for record drawings and any expenses for permits and agreements with the Minnesota Department of Transportation MnDOT 4 Any capital repair replacement or future capital improvement costs of the underpass structure D The County agrees to do all things necessary for the construction of said Project except as set forth in this Agreement Said Project is to be constructed consistent with current state standards and to meet the standards for the federal Transportation Funds in accordance with the geometric configuration established by the County through the design process E The City agrees that the County shall be the sole owner of all accompanying documents and that upon completion of Project construction the County shall provide the City with original construction plans as built specifications survey notes and other Project documents F The method of financing the improvement Project shall be the prerogative of the County and the City Funding of the Project is subject to the following provisions 1 CONSTRUCTION COSTS a The City and County agrees to pay for Project costs Exhibit A attached hereto is a preliminary estimate of project costs and project cost splits A final determination of project cost splits will be made after receipt of the Federal Transportation Enhancement Funds estimate from Mn DOT for the Federal Funds b In order to share the Federal Funding of the project in an equitable manner Federal funds will be applied to the project in the following manner A Box Culvert 80 Federal Funds 10 County 10 City B The Remaining balance of Federal Funds will be split based on project cost for trail construction outside of the park boundary as compared to construction cost for the trail inside the park boundary City and County will share in the cost of the local share of construction costs of the improvements The County will pay for the local share of trail construction inside the park boundary using Parks and Trails funding These funds are not eligible for use for items not identified in the park master plan The City will pay for the local share of the trail construction outside of the park boundary 2 DESIGN AND ENGINEERING COSTS a City and County will share equally 50 50 in the cost of design 19 Page 4 of 9 b City and County will split the engineering and inspections costs based on the percentage of the project cost for trail construction outside of the park boundary as compared to percentage of the construction cost for the trail inside the park boundary The County shall submit copies of project engineering and inspection invoices from SRF Consulting as the basis for engineering and inspection costs The County and City will each pay 50 of any additional engineer service costs associated with the Project as indicated on Exhibit A attached hereto The County shall submit copies of engineering invoices from SRF Consulting as the basis for these additional engineering costs 3 REIMBURSEMENTS a During each month of the term for the Project the County will bill the City for its share of the construction engineering and inspection costs The City will reimburse the County within thirty 30 days for any balance due b Upon completion and final acceptance of the Project and receipt of a detailed listing of the final actual design construction engineering and inspection costs the City will reimburse the County within thirty 30 days for any balance due In the event the City deposit exceeds the actual final costs of the City share the County will refund within thirty 30 days such overpayment Article 4 Hold Harmless and Indemnification A A governmental unit participating in a joint venture or joint enterprise including participation in a cooperative activity undertaken pursuant to this section or other law is not liable for the acts or omissions of another governmental unit participating in the joint venture or joint enterprise unless the participating governmental unit has agreed in writing to be responsible for the acts or omissions of another participating governmental unit B This Agreement to indemnify and hold harmless does not constitute a waiver by any participant of limitations on liability provided under Minnesota States Statutes Section 466 04 2006 as amended C To the full extent permitted by law actions by the parties pursuant to this Agreement are intended to be and shall be construed as a cooperative activity and it is the intent of the parties that they shall be deemed a single governmental unit for the purposes of liability all as set forth in Minnesota Statutes Section 471 59 subdivision la a 2006 as amended provided further that for purposes of that statute each party to this Agreement expressly declines responsibility for the acts or omissions of the other party D Each party agrees to promptly notify the other participating parties if it knows or becomes aware of any facts or allegations reasonably giving rise to actual or potential liability claims causes of action judgments damages losses costs or expenses including attorney s fees involving or reasonably likely to involve the other participating parties and arising out of acts or omissions related to this Agreement 20 Page 5 of 9 Article 5 Workers Compensation A It is hereby understood and agreed that any and all employees of the County the County s contractors and subcontractors and all other persons employed retained contracted with or otherwise engaged and all other persons employed by the County in the performance of the provisions of services hereunder shall not be considered employees of the City and that any and all claims that may or might arise under the Worker s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by third parties engaged in the performance of any of the provisions of services hereunder shall in no way be the obligation or responsibility of the City B It is hereby understood and agreed that any and all employees of the City the City s contractors and subcontractors and all other persons employed retained contracted with or otherwise engaged by the City in the performance of the provisions of services hereunder shall not be considered employees of the County and that any and all claims that may or might arise under the Worker s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by third parties engaged in the performance of any of the provisions of services hereunder shall in no way be the obligation or responsibility of the County C The City and the County will each maintain workers compensation insurance or self insurance coverage covering its own employees while they are providing assistance pursuant to this Agreement Article 6 Records Availability and Access To the extent required by Minnesota Statutes Section 16C 05 Subd 5 as may be amended the parties agree that the other party the State Auditor the Legislative Auditor or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary shall have access to and the right to examine audit excerpt and transcribe any books documents papers records etc which are pertinent to the accounting practices and procedures of the other parties and involve transactions relating to this Agreement Such materials shall be maintained and such access and rights shall be in force and effect during the period of this Agreement and for six 6 years after its termination or cancellation Article 7 Data Privacy Each party its employees agents owners partners and subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act Minnesota Statutes Chapter 13 and implementing regulations if applicable and all other applicable state and federal laws rules regulations and orders relating to data privacy or confidentiality and as any of the same may be amended 21 Page 6 of 9 Article 8 Nondiscrimination During the performance of this Agreement the City and the County agree to the following No person shall on the grounds of race color religion age sex disability marital status public assistance status criminal record creed or national origin be excluded from full employment right in participation in be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination Article 9 Default and Withdrawal A Default in this Agreement may occur when a party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of this Agreement Unless the party s default is excused by the non defaulting party the non defaulting party may upon written notice to the defaulting party representative listed herein cancel this Agreement in its entirety as indicated in B below B Any party may withdraw from this Agreement prior to the award of the Contract for the Project or after the completion of the Project with or without cause by providing thirty 30 days prior written notice to the other parties herein C The terms of Article 4 5 6 and 7 shall survive the expiration termination or withdrawal from this Agreement D Only the governing bodies of the participating parties have authority to act pursuant to this provision of this Agreement E Each party to this Agreement reserves the right to withdraw from and cancel this Agreement within thirty 30 days from the opening of bids for the Project in the event either or both parties consider any or all bids unsatisfactory the withdrawal from or cancellation of the agreement to be accomplished by either or both parties within thirty 30 days of opening of bids by serving a written notice thereof upon the other unless this right is waived by both parties in writing F Representatives for each of the parties to this Agreement are as listed below City Name Todd Hoffman Title Parks and Recreation Director Address P O Box 147 City State Chanhassen MN 55315 Phone 651 775 5098 E mail thoffmankci chanhassen mmus Countv Division Name Marty Walsh Title Parks Director Address 11360 Hwy 212 Ste 2 City State Cologne MN 55322 Phone 952 466 5250 E mail mwalsh a co carver mn us Article 10 Term of Agreement This Agreement will commence upon approval of both the City and the County and the signature of the official with authority to bind each party This Agreement shall be in effect 22 Page 7 of 9 until such time as the Project is completed or this Agreement is terminated pursuant to Article 9 herein Article 11 Merger and Modification A It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement B Any alterations variations modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the parties hereto C Each party understands the contract for this Project is scheduled to be awarded in 2011 In the event the contract for this Project is not awarded in 2011 this contract shall be subject to renegotiation Article 12 Nonwaiver Severability and Applicable Laws A Nothing in this Agreement shall constitute a waiver by the County of any statute of limitations or exceptions on liability If the County fails to enforce any provision of this Agreement that failure does not waive the provision or its right to enforce it B Nothing in this Agreement shall constitute a waiver by the City of any statute of limitations or exceptions on liability If the City fails to enforce any provision of this Agreement that failure does not waive the provision or its right to enforce it C If any part of this Agreement is rendered void invalid or unenforceable by a court of competent jurisdiction such rendering shall not affect the remainder of this Agreement unless it shall substantially impair the value of the entire Agreement with respect to either party The parties agree to substitute for the invalid provision a valid provision that most closely approximates the intent of the invalid provision D The Laws of the State of Minnesota shall apply to this Agreement Article 13 Section Headings The section headings contained in this Agreement are for reference purposes only and shall not affect the meaning or interpretation of this Agreement Article 14 Third Parties This Agreement does not create any rights claims or benefits inuring to any person that is not a party hereto nor create or establish any third party beneficiary 23 Page 8 of 9 IN TESTIMONY WHEREOF The parties hereto have caused these presents to be executed City of Chanhassen Minnesota Mayor City of Chanhassen Date Attest City Manager Date Approved As To Form City Attorney Date County of Carver Minnesota County Board Chair Date Attest County Administrator Date Approved As To Form County Attorney Date 24 EXH BIT A Activity Federal Funds Carver County Chanhassen Total Trail Design Engineering 50 50 Engineering Estimate 20 85 163 35 85 163 35 170 326 70 Trail Inspection 34 5 Carver Co 65 5 Chanhassen 1 419 389 20 39 137 48 74 413 66 113 551 14 Eng Design and Inspection for Box Culvert 50 50 32 701 65 32 701 65 65 403 30 Box Culvert 80 Federal 10 Chanhassen 10 Carver Co 261 613 20 32 701 65 32 701 65 327 016 50 Trail Construction 828 386 80 203 700 387 302 59 1 419 389 20 Wetland Replacement Credits 50 50 20 000 00 20 000 00 40 000 00 Archealogical Study 1 4 940 001 1 4 940 00 Total 1 1 090 000 001 418 343 941 632 282 90 2 140 626 84 Federal Funds less Box Culvert 828 386 80 Park Trail Esitmate 489 218 50 Box Culvert Estimate 327 016 50 TH 41 Trail Estimate 930 170 70 Engineering Estimate 20 1 746 405 70 Engineering Box Culvert 327 016 50 Trail Design and Eng 12 1 419 389 20 Trail Inspection 8 1 419 389 20 Cost Share 1 419 389 20 0 2 0 2 0 12 0 08 34 47 65 53 Minnewashta Park Trail 34 5 285 518 69 489 218 50 Chanhassen TH 41 Trail 65 5 542 868 11 930 170 70 Total Fed Funds for Trail 828 386 80 349 281 14 65 403 30 170 326 70 113 551 14 100 00 203 699 81 387 302 59 591 002 40 25 SRFCOMM N7LI68 CARVER COUNTY TH 41 TRAIL flG0 2011 H Wmje WV068WI MNEXCEL1E ina Vmg SEO Est rt 111010 W MI CH S P 10 090 03 CHECKED BY MG ENGINEER S ESTIMATE NOTES ITEM ITEM DESCRIPTION NUMBER UNIT ESTIMATED UNIT PRICE MINNEWASHTA PARK ESTIMATED QUANTITY TRAIL SEGMENT ESTIMATED COST UNDERPASS CONSTRUCTION ESTIMATED QUANTITY ESTIMATED COST T H 41 TRAIL ESTIMATED QUANTITY SEGMENT ESTIMATED COST TOTAL ESTIMATED COST 2011 001 CONSTRUCTION SURVEYING LUMPSUM 20 000 00 0 5 10 000 00 05 10000 00 20000 00 9 2021 501 MOBILIZATION LUMPSUM 110000 00 0 4 44000 00 0 2 22 000 00 0 4 44 000 00 88 000 00 2041 610 TRAINEES HOUR 15 00 225 53 375 00 225 3 375 0 6 750 00 2101 501 CLEARING ACRE 2000 00 3 6 000 00 4 8000 0 14000 00 2101 506 GRUBBING ACRE 2 000 00 3 6000 00 4 8000 00 14000 00 2101 610 TREE TRIMMING HOUR 150 00 40 6 000 00 6 000 0 2104 501 REMOVE PIPE CULVERTS LIN FT 10 00 126 1 260 0 315 3 150 00 4A10 00 2104 501 REMOVE CURB AND GUTTER LIN FT 5 00 24 120 00 30 150 00 270 00 2104 501 REMOVE WOVEN WIRE FENCE LIN FT 8 00 W 4 1 00 4L m 2104 501 REMOVEWOODFENCE LIN FT 8 00 70 560 00 560 0 2104 501 REMOVE CABLE GUARD RAIL UNFT 10 00 945 11 9 450 00 835 8 350 00 8350 00 2104 503 REMOVE CONCRETE SIDEWALK SOFT 1 00 100 5100 00 5100 00 2104 513 SAWING BIT PAVE MENT FULL DEPTH LIN FT 5 00 4D 200 W 1090 I 5450 00 5 650 00 2104 523 SALVAGE SIGN TYPE C EACH 40 00 2 80 00 1 80 00 2104 523 SALVAGE PIPE APR ON EACH 300 00 2 600 OD 600 00 2105 501 COMMON EXCAVATON CU YD 5 00 10549 52745 00 6241 31205 00 83950 00 LPI 2105 507 SUBGRADE EXCAVATION CUYD 6 00 150D 9 sap00 00 2105 522 SELECT GRANULAR BORROW C Cu YD 12 00 1500 18000 00 18 000 0 2105 522 SELECT GRANULAR BORROW MODIFlEDC CU YD 13 50 3431 46 318 50 3490 47 115 00 47 115 00 2105 523 COMMON BORROW L CU YD 1000 2542 25 420 00 7129 71 290 0 26 710 00 2105 0 1 DEWATERING LUMPSUM 5000 00 1 5 000 00 5 00000 2105 634 IGEOTE XTILEFABRICTYPEIII SO YO W 0 15 5 31 00 400 800 00 11 6 23 20 54 20 2105 61X GEOTEXTILE FABRIC TYPE IV BOYD 0 11 27 50 11 2 50 5500 3 4 GEOTEXTILEFABRICTYPEV 210500 0 YD 0 1500 2 250 00 150 2250 00 4 500 00 STREETSWEEPER ITHPICKUPBROOM HOUR 00 50 5000 00 50 5 000 00 10000 0 45 CU YD OE HOUR 0 50 5000 00 00 5 000 0 10000 00 AGGREGATE BASE C CIASS S CU YD 0 2000 i4 000 00 400 68 10 00 2600 44200 00 78 200 00 TYPE SP 125 K COURSE MIX 4 TON R IEM 0 900 45 000 00 TYPE SP 12 5 WEAR CRSMIX 2B 3 IXTHICK SO YD 0 10000 105 000 00 7000 73 500 00 1 8 500 00 STRUCTURE EXCAVATIO CLA55 E 1 CU YD 0 3921 31 386 0 3606 28 848 00 28 848 00 MODULAR BLOCK RETAINING WALL SO FT 0 10350 31050000 310500 00 5 12X10 PRECAST CONCRETE BOX CULVERT P LIN FT 00 86 5 600 00 12X10 PRECAST CONCRETE BOXCULV END SECT P EACH 0 0 2 40000 00 24 CS PIPE CULVERT LIN FT 5 00 18 1 350 00 1 3 50 00 24 05 PIPE APRON EACH 5 00 00 1 700 00 5 00 00 1T RC PIPE APRON EACH 500 00 10 5000 00 1 500 00 5 500 W 2501 515 18 R PIPE APRON EACH 650 00 16 10 4MIX 2 1 300 00 11 25010515 42 RC PIPE APRON EACH 1 500 00 1 51 500 00 1 500 0 2501 561 1T RC PIPE CULVERT DES 3300 CL V LIN FT 40 00 70 2 810 00 52 800 0 2 1 561 IT RC PIPE CULVERT DES 3006 CL V LIN FT 550 00 272 13 600 0 68 3 400 00 17 000 00 2501 551 24 RC PIPE CULVERT DES 0006 CL V LIN FT 565 00 64 54160 00 4100 00 2501 561 42 RC PIPE CULVERT DES 3006CL 111 UNFT 120 0 124 16863 0 14800 00 2501 559 18 RC SAFETY APRON EACH 510 00 5 2 550 00 2 550 00 2501 5@ 26 RC SAFETY APRON EACH 2 400 00 2 4 10 00 4 600 OD 2501 5 3 INSTALLPIPEAPRON EACH 400 00 1 400 00 400 00 2502 501 4 PRECAST CONCRETE HEADWALL EACH 1 200 00 2 400 00 5 2502 541 4 PERF TP PIPE DRAIN P LIN FT 5 00 256 1 280 00 2501 541 12 RC PIPE SEWER DES SIM CL V LIN FT 30 00 91 2 30 00 2 73000 2503 541 15 DES3006CLV LIN FT 30 00 24 20 00 20 00 2503 541 18 RC PIPE SEWER DES 3006 CL It LIN FT 6000 483 19 320 00 19 320 00 2504 002 ADJUSTVALVEBOX WATER EACH 50 00 2 1 000 00 1 000 00 2504 002 ADJUST HYDRANT AND GATE VALVE EACH 1 500 00 2 3 000 00 3 ODOM 2506 501 CONST DRAINAGE STRUCTURE DESIGN F LIN FT 260 00 36 2 9 412 00 9 412000 2506 501 CONST DRAINAGE STRUCTURE DES 48 40eU LIN FT 250 00 2506 501 CONST DRAINAGE STRUCTURE DES 72 4020 LIN FT 5500 00 148 7 400 00 7 400 0 2506 516 CASTING ASSEMBLY EACH SSMW 1 550 00 7 3 850 00 4000 00 25116501 RANDOM RIPRAP CLASS II CU YO 100 00 40 7 4 07000 23 9 2 390 00 6 460 0 2511 501 RANDOMRIPRAPCLASSIII CU YD 125 00 16 3 2 037 50 10 3 1 287 50 3 325 00 2521 501 S CONCRETEWALK SOFT 5 00 180 S900 D 310 1 550 00 2 d50 00 2521 515 iSAWINGCONCRE TEWALK LIN FT 4 00 1 5 520 00 20 00 1 2531 501 lCONC RETE CURB AND GUTTER DESIGN 8424 LIN FT 10 00 16 160 00 1000 10000 00 10160 00 2531 618 TRUNCATED DOMES SOFT 40 00 00 2 400 00 80 3 200 00 5 600 0 2533 507 PORTABLE PRECAST CONC BARRIER DES 8337 1 LIN FT 10 00 1000 10 000 0 10 000 00 2540 002 RELOCATE MAIL BOX EACH 250 0 1 250 00 250 00 2545 001 RELOCATE UTILITY LUMPSUM 5 000 00 1 5 000 00 5000 00 2550402 RELOCATE SIGN EACH 500 00 2 1 000 00 1 000 00 2554 501 TRAFFIC BARRIER DESIGN 88338 LIN PT 20 00 725 14 50000 700 14 000 00 14 00000 d 2554 523 END TREATMENT TANGENT TERMINAL 2554 615 IMPACT ATTENUATOR 2557 501 WIRE FENCE DESIGN 6 W 9322 2563 601 TRAFFIC CONTROL 2563 601 DETOUR SIGNING EACH ASSEMBLY LIN FT LUMPSUM LUMPSUM 2 500 00 00 00 2 0 16 00 510000 00 20 000 00 1248 0 25 19 968 00 2 500 00 4 100 1 10 00000 1 000 00 20 000 00 2 2 1555 0 75 S5 000 OD 4000 00 25 36000 7 5000 0 4 000 00 45 328 00 10 000 00 2564 531 SIGN PANELS TYPE C SOFT 50 00 164 4 8 220 0 112 3 55 615 0 13835000 2564 531 SIGN PANELS TYPE D 60 FT 60 00 4 240 0 240 0 2584 537 INSTALL SIGN TYPE C EACH 50 0 2 100 00 5100 0 2 2572 502 CLEAN ROOT CUTTING 2573 502 ILT FENCE TYPE MA CHINE SLICED CHINE LIN FT UN FT 2 00 SIM 250 12000 500 00 518000 0 7000 10 500 00 500 0 28 500 0 2573 502 SILTFENCE TYPE 25 3 505 FLOTATION SILT CURTAIN TYPE STILL WATER LIN FT LIN FT 17 00 15 00 670 670 11390 00 1005000 11 390 00 10050 00 2573 512 TEMPORARY DITCH CHECK TYPE 2 25 3 530 STORM DRAIN INLET PROTECTION LIN FT EACH WM 500 00 500 1 75000 450 8 1 575 00 4000 00 3 325 0 4000 0 8 2573 002 TEMPORARY ROCK CONSTRUCTION ENTRANCE 2575 523 EROSION CONTROL BLANKETS CATEGORY 3 2575 571 RAPID STABILIZATION METHOD 3 25751605 TURF ESTABLISHMENT 2581 501 REMOVABLE PREFORMED PLASTIC MARKING 2 x82 502 4 SOLID LINE WHITE PAINT EACH 0 YD MGALLONS ACRE LIN FT LIN FT 500 00 1 00 250 0 1 500 00 1 25 0 75 4 14080 25 4 5 248 2 000 0 14 000 00 6 250 00 6 750 00 186 00 1 4 12000 20 4 2 1500 1450 2000 0 12 000 00 5 0 56 300 00 1 875 00 4 00000 826 000 00 11250 0 13 050 0 1 875 00 1 273 50 2582 502 4 SOL10 LINE YELLOW PAINT LIN FT 0 75 1568 1 19850 300 225 0 1023 50 2582 502 4 SOLID LINE WHITE EPDXY LIN FT 1 00 1600 1 600 00 2582 502 d BROKEN LINE YELLOW EPDXY 2582 503 CROSSWALK MARKING PAINT LIN FT SOFT 1 00 51 50 12L1 18DW 300 5300 00 I 480 720 0 900 00 TOTAL PARK 489 218 50 TOTAL 327 016 50 TOTAL T H 41 930 170 70 PROJECT TOTAL 1 746 405 70 NOTES 1 QUANTITY INCLUDES 16 OF CURB AND GUTTER TO 8E REPLACED ATTHE TRAIL SPUR PARKING LOT CONTRACTOR TO MATCH E CURB TYPE 2 QUANTITY MAY VARY CLEAN ROOT CUTTING TO BE PERFORMED AT LOCATIONS IDENTIFIED IN THE FIELD BYTHE ENGINEER 3 CALCULATION ASSUMES FABRIC TO BE USED WHERE WETLANDS AND POOR SOILS ARE ENCOUNTERED THROUGHOUT PROJECT 4 FENCE TO INCLUDE TOP AND BOTTOM RAILS AND TO BE CONSTRUCTED PER DETAIL SHOWN IN THE PLANS INCLUDES FENCE ON PRECAST SOXCULVERT 5 QUANTITY FOR PRECAST BOX CULVERT CONSTRUCTION 6 REFER TO THE CONSTRUCTION SOILS NOTES FOR SEED AND FERTILIZER RATES 7 CORE DRILLING HANDICAP SIGNS FOR RE INSTALLATION WITHIN LAKE MINNEWASHTA PARK TO BE CONSIDERED INCIDENTAL 8 QUA ITY FOR PRECAST BOX CULVERT CONSTRUCTION AND RETAINING WALLS 1 AND 2 9 20 ASSUMED FOR GAS MAIN PROTECTION COORDINATION P DENOTES PLAN QUANTITY 26 CITY OF MEMORANDUM CUMNSEN TO Todd Gerhardt City Manager 7700 Market Boulevard 0 PO Box 147 FROM Paul Oehme City Engineer Dir of Public Works Chanhassen MN 55317 DATE September 26 2011 Administration Phone 952 227 1100 SUBJ Update on Minnesota River Flood Mitigation Study PW067E2 Fax 952 227 1110 Both the TH 41 and TH 101 options include a 10 ft trail the full length of the Phone 952 227 1130 DISCUSSION Building Inspections 12 foot travel lane in each direction However since the right of way on TH 41 is Phone 952 227 1180 Earlier this year MnDOT initiated a study to evaluate the feasibility of reducing Fax 952 227 1190 flooding closures by making modifications to one or more of the three existing Engineering Minnesota River crossings TH 169 TH 101 and TH 41 The study was Phone 952 227 1160 undertaken in response to the disruption caused by the two flood closures in 2010 Fax 952 227 1170 and the prediction of a third major flood event in the spring of 2011 The Senior Center frequency and duration of these floods raised concerns that if construction of the Finance new TH 41 river crossing was over three decades away then other options should Phone 952 227 1140 be evaluated to determine if any short term lower cost projects could be Fax 952 227 1110 identified to reduce flood impacts This study has developed three alternatives to Park Recreation consider for funding one for each of the three river crossings Phone 952 227 1120 final report is expected within the next two weeks Fax 952 227 1110 This study has included one public informational meeting and a project management team comprised of membership from the local agencies Three Recreation Center meetings were also held with the permitting and resource agencies US Army 2310 Coulter Boulevard Corp of Engineers US Fish and Wildlife and Minnesota Dept of Natural Phone 952 227 1400 Resources Included in the background is the summery of the findings of the Fax 952 227 1404 report Planning Natural Resources Both the TH 41 and TH 101 options include a 10 ft trail the full length of the Phone 952 227 1130 corridor Both would be two lane bridges that include 8 foot shoulders and a Fax 952 227 1110 12 foot travel lane in each direction However since the right of way on TH 41 is greater that alternative assumed a typical roadway of 72 feet vs only 56 feet on Public Works TH 101 During flood conditions TH 41 could be restriped to 4 lanes whereas 7901 Park Place Phone 952 2271300 TH 101 could not The TH 169 Bloomington Ferry Bridge was also examined as Fax 952 227 1310 a potential flood mitigation alternative Temporary capacity improvements such as the restriping implemented during the 2011 spring flood were identified along Senior Center with some additional improvements necessary to reduce shoulder pavement Phone 952 227 1125 damage and fix the constrictions at Old Shakopee Road A more permanent Fax 952 227 1110 capacity improvement was also identified for TH 169 which would widen the two Web Site main spans approach pavement and 9 smaller bridges in the vicinity www ci chanhassen mn us adding a full lane of capacity in each direction at a total cost of 44 million The final report is expected within the next two weeks Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 27 Mr Todd Gerhardt September 26 2011 Page 2 Scott County applied for STP Bikeway grant funds this year for a trail connection from Scott County to the LRT trail at Bluff Creek Drive The grant request was for 5 5 million dollars The total project cost is estimated at 6 875 million Most of the funds if awarded would be used to help offset the trail bridge cost MnDOT Metro District plans to request flood mitigation bonds from the Chapter 152 funding program MnDOT has identified 50 million of these bonds for flood mitigation projects and approximately 20 to 25 million of statewide funding remains to be allocated to flood mitigation projects MnDOT intends to start reviewing projects for funding starting the week of September 26 2011 Funding decisions for that program are expected before the end of the year ATTACHMENTS 1 Executive Summary Minnesota River Flood Mitigation Study Final Report Draft 2 Highway 101 Preferred Bridge Fill Option dated September 12 2011 3 Highway 41 Preferred Bridge Fill Option dated September 12 2011 4 TH 101 Trail Crossing STP Bike Walk Project Limits 5 Letter to Nicole Peterson MnDOT Metro District South Area Engineer dated September 14 2011 g eng public pw067e2 hwy 41 eis river crossing studies bkgd 092611 update on river crossing studyl doc 28 Executive Summary In February 2011 the Minnesota Department of Transportation MnDOT initiated the Minnesota River Flood Mitigation Study to investigate lower cost shorter term ways to improve local and regional mobility during seasonal flooding in the Minnesota River Valley that can force closures of Trunk Highway 101 Highway 101 between the Cities of Chanhassen and Shakopee and Trunk Highway 41 Highway 41 in the City of Chaska In particular these river crossings have closed due to flooding six times between spring 1993 and spring 2011 with closure times varying from several days to several weeks When Highways 101 and 41 are closed the value of the additional time and miles traveled using the Metropolitan Council s 2030 Regional Model to calculate the cost of closures is 670 000 in the year 2009 and is forecasted to be 1 675 000 in the year 2030 While a long term replacement solution has been identified for the Highway 41 river crossing it will be decades before that crossing is replaced given current funding levels The purpose of this study is to identify a feasible design option at each river crossing that minimizes the risk of flooding without causing an increase in the 100 year floodway elevation The overall study approach has been built around the following major tasks stakeholder and public involvement traffic forecasting and analysis historical flooding analysis river modeling using computer aided hydrological analysis design alternatives and analysis and impact assessment and cost estimate preparation The preferred concept at Highway 101 and 41 is described below and the key study findings are summarized in Table 1 on the following page It is anticipated that the proposed projects would follow a state funded project development path The preferred concept at Highway 101 involves constructing a 3 080 foot land bridge within the existing MnDOT right of way The proposed bridge width is fifty six feet this includes twelve foot travel lanes eight foot outside shoulders and a twelve foot trail with barrier separation from traffic The existing bridge on the north end of the crossing MnDOT Bridge No 10007 would be removed for the construction of the land bridge The existing road immediately north of the proposed land bridge would be raised to a minimum centerline elevation of 724 0 feet With this land bridge the roadway closure elevation for Highway 101 increases from 709 4 feet to 722 0 feet The conceptual layout and proposed typical sections for the preferred concept are shown in Figure 3 at the end of this report The preferred concept at Highway 41 involves constructing a 1 350 foot land bridge within the existing MnDOT right of way The proposed bridge width including concrete barriers is seventy two feet same as Bridge No 70041 which was designed to carry traffic while under construction The proposed bridge width includes twelve foot travel lanes eight foot outside shoulders and a twelve foot trail with barrier separation from traffic Bridge No 70041 low steel 716 feet would be replaced to avoid concerns over carrying traffic while partially submerged With this land bridge the closure elevation for Highway 41 which is controlled by the low steel on Bridge No 10012 increases from 714 6 feet to 719 6 feet The conceptual layout and proposed typical sections for the preferred concept are shown in Figure 8 at the end of this report As this was a feasibility level study further refinement of the concepts to a more developed design level should be undertaken to minimize any potential adverse impacts while retaining the benefits of reduced frequency and reduced duration of roadway flooding and closure Findings of this study will be used by MnDOT to pursue flood mitigation funding in the fall of 2011 Minnesota River Flood Mitigation Study Final Report DRAFT MNTMD 115709 29 Executive Summary Continued E S Table 1 Key Study Findings Com Elements of Proposed Land Bridge at Highway 101 Proposed Land Bridge at Highway 41 Existing 2009 ADT 20 400 vehicles per day 12 500 vehicles per day non flood conditions Forecasi 203 ADT 24 760 vehicles day 20 2b0 vehi 1es day rion floods conditions per per A Current Closure 709 4 feet 714 6 feet Typically the first bridge to close and last to open with Typically the second bridge to close and opens before Elevation hi her maintenance restoration costs than Highway 41 the Highway 101 river crossin Proposed Closure feet 722 gpproaces the 50 year loptl waft suifaee elevatron Elevation Exceeds the 100 year flood z ater surface elevation of 720 3 feet 56 feet with concrete barriers 72 feet with concrete barriers Proposed Bridge Width Includes 12 foot travel lanes 8 foot outside shoulders Includes 12 foot travel lanes 8 foot outside shoulders and 12 foot trail with barrier separation from traffic and 12 foot trail wit barrier separation from traffic The conceptsre lueed the flood elevations of tKt mpst requent Roods and tnefeased can Yeyance lQr ait Hydrodynamic Modelmg events There were no mdicataoo frgm the feasibility inadglmg7to tha tkiese cpncpptsm ay Summary roduce el alien es that would suggest the s cauld not be ftukhe d velo ed The concept of a land bridge is supported by the environmental review and permitting agencies since it Wetlands Wildlife would restore wetlands and wildlife movement within the corridor Opportunities Estimated onstrucf4on 7inalliori A bkml ion 7 Cosf Zisk rQ v v120 0 6 l R i a SN P f a k t VMF Benefit Cost Ratio 3 81 3 06 aging iid Constrilt dU idey Trafc 4 fi1f a1 a Ttme 18 r Full los e l Monthluratn Constriicta nIi The design of the preferred concept supports the The Trunk Highway 41 Minnesota River planned effort to turn back Highway 101 to Carver Crossing Tier I Draft Environmental Impact Community County The preferred concept would also provide Statement June 2007 identifies a long term Input Additional an important connection with a state regional trail replacement solution at the Highway 41 crossing Considerations further linking the communities of Chanhassen and that addresses capacity issues and elevates the Shakopee bridge out of the 100 year flood level Average Daily Traffic ADT Z MnDOT closes these routes when flood waters reach an elevation of approximately two feet below the low road elevation at the crossing Same as Bridge No 70041 which was designed to carry traffic while under construction Does not include project development design costs 5 A benefit cost ratio greater than one means that it is beneficial project Mitigation Measures to Ease Congestion Prior to Implementation and or During Construction When the Highway 101 and 41 river crossings close much of the traffic utilizes the U S Highway 169 and State Highway 25 Minnesota River crossings which cause a cascading effect of congestion that affects regional travel and costs travelers time and money Although the U S Highway 169 river crossing is relatively new it does not have sufficient capacity to efficiently handle the traffic detoured during flood related closures at the Highway 101 and 41 river crossings Highways 101 and 41 carry a combined average of 33 000 vehicle trips per day across the Minnesota River As a part of this study effort the study team identified measures to ease congestion at the U S Highway 169 river crossing to mitigate the impacts of detoured traffic resulting from flood related closures The temporary capacity improvement would involve restriping the northbound segment of Highway 169 to add a lane between Scott County Road 18 and Pioneer Trail approximate and restriping the southbound segment of Highway 169 to add a lane between Pioneer Trail approximate and Highway 101 It also includes minor bridge widening The temporary capacity improvement is designed to be a recurring project and would need to be individually let each time that it is needed for additional information please see Appendix X MNTMD 115709 Minnesota River Flood Mitigation Study Final Report 30 a a Y s r A li AL 4 0 BRIDGE rr 4175 MIS Valley r State Park T Raguet WMA t f Q HW d yy 4 700 A4 r te n 1 P c ee RIDGE h 7 70002 ry a RIDGE r O R 10007 MN Valley National t Wild Refuge life Refu V aP Ry t LEGEND PROPOSED BRIDGES 0 PROPOSED ROADWAY PROPOSED SHOULDER PAVED BITUMINOUS TRAILS ExISTING RIGHT OF WAY CONSTRUCTION LIMITS HWY 101 3r 2r GA RAIL W r r r r TRAIL rl SHLD THRU TNRU SHA EXISTING PROPOSED BRIDGE TYPICAL Concept Subject to Change EXISTING GROUND HWY 101 X n GAURDIUUL 70 r 1t Yr r TRAIL n SHID THRU THRU SHLD 74 PROPOSED ROADWAY TYPICAL 300 0 no 60 Y 100 yr 720 7 feet Proposed Roadway Bridge Low Elevation 724 0 50 yr 718 4 feet 755 Proposed Closure Elevation 722 0 755 10 yr 712 0 feet 74 BRIDGE REMOVE EXISTING Existing Closure Elevation 709 4 745 735 70002 3000 LAND BRIDGE BRIDGE 10007 735 725 725 715 715 705 731 0 EXISTING FILL 705 695 GROUND 695 721 9 EXCAVATION 685 711 6 710 8 685 67 5 675 fiflllili11f1lliiii flfii11 1 1i111111i11iii11111111111iii11111iIf1111liiiiiliifii11i 1111111111 90 00 95 00 100 00 105 00 110 00 115 00 120 00 125 00 130 00 135 00 140 00 145 00 150 00 155 00 160 00 MN RIVER CROSSING FLOOD MITIGATION STUDY HWY 101 PREFERRED BRIDGE FILL OPTION 9 12 2011 SEH 31 re a MN Valley National Wildlife Refuge Are r 35 40 V 9p EXISTING BRIDGE MN Valley State BRID i 7 1 Recreational Area 10012 ww C MN Valley cc a State Trail 0 LEGEND PROPOSED BRIDGES 0 PROPOSED ROADWAY PROPOSED SHOULDER PAVED D 817WINOIJS TRAILS EXISTING RIGHT OF WAY COISTRUCTIGN LIMITS E XISTING GROUND Concept Subject HWY 41 to Change tr 50 r O it r GAURDRAII 10 l SHILD THRU TIRIU SHLD n TRAIL D PROPOSED BRIDGE TYPICAL 66 W Ack 4 S 4 A g o 0 j L b pS 2W D 2m scar p0 r r YY 50 GAURDRAIL r Ir v r IT SHLD TRRU TWA SHLD n TRAIL EXISTING GROUND PROPOSED ROADWAY TYPICAL Proposed Roadway Bridge Low Elevation 722 5 REMOVE EXISTING Proposed Closure Elevation 719 6 Existing Closure Elevation 714 6 745 BRIDGE 70041 1350 LAND BRIDGE BRIDGE 745 735 735 10012 725 EXISTING 725 s 715 GROUND 705 FILL 705 100 yr 722 5 feet 50 yr 720 3 feet 718 4 716 0 EXCAVATION 721 7 719 6 10 yr 714 2 feet JI 11 It Il t 11 7 a 35 00 40 00 45 00 50 00 55 00 60 00 65 00 70 00 75 00 80 00 85 00 90 00 95 00 100 00 105 00 110 00 MN RIVER CROSSING FLOOD MITIGATION STUDY HWY 41 PREFERRED BRIDGE FILL OPTION 9 12 2011 EH 32 Chanhassen Project Limit Chanhassen 61 J a r tdr S freer Pa a a T MN River Bluffs LR Re 101 Gnlh one River y National Lints Par 3 Wil Refuge 61 Rtes Cake Project Limit Historic Holmes Street Minneaoa Pedestrian Bridge valley State Recreation Area State Trail tA N Valley Estimated Project Distance Je Z 7 930 Feet 1 5 Mlles 0 1 000 2 000 3 000 3rd A ve N Fe srh Ave Scott County Community Services Division SCOU Physical Development Department w TH 101 Trail Crossing 600 Country Trail East s STP Bike Walk Application Jordan MN 55352 paft o Downtown ro Shakopee r 0 4th Ave E cn v a 3 ro Hwwatha Attachment 2 Project Limits 5wff w E 3 F n n n N 33 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Couller Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 2271300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us September 14 2011 Ms Nicole Peterson MnDOT Metro District South Area Engineer MnDOT Metro District 1500 W County Road B 2 Roseville N4N 55113 RE Minnesota River FIood Mitigation Study PW067E2 Dear Ms Peterson I would like to thank MnDOT for taking the initiative to study the Minnesota River crossings in the southwest portion of the metropolitan area As you know TH 41 and TH 101 have flooded several times in recent years which created significant traffic problems for the region It appears the Minnesota River is trending for more frequent flooding and work on improving the river crossings in this region is necessary We are very supportive of every effort to mitigate flooding on both TH 41 and TH 101 and feel both crossings should be improved however based on the mitigation report TH 101 shows the greatest short and long term benefits if only one river crossing can be improved at this time Based on the findings of the Mitigation Study the benefits for making improvements to TH 101areas follows The TH 101 river crossing improvements have a better cost benefit than the proposed improvements to the TH 41 River crossing TH 101 currently carries and is anticipated to carry more traffic than TH 41 TH 101 would be raised to a 100 year flood event The proposed improvements to TH 41 only raise the river crossing to a 50 year flood elevation The Trunk Highway 41 Minnesota River Crossing Tier I Draft Environmental Impact Statement June 2007 identifies a long term replacement solution at the Highway 41 crossing that elevates the bridge out of the 100 year flood level TH 101 currently floods more frequently and stays closed longer than the TH 41 river crossing The regional economic benefits will be greater since the corridor directly connects two communities The project is compatible with the fixture turnback of TH 101 and turnback funds could potentially be leveraged as another finding source MnDOT will be able to remove this corridor from its maintenance requirements once the turnback is complete The investment that MnDOT has recently made to the historic bridge in Shakopee should be better utilized by constructing a pedestrian bridge with an improved TH 101 Minnesota River crossing to connect to the LRT Regional Trail and the local trail system on the Carver County side of the river Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 34 Ms Nicole Peterson September 14 2011 Page 2 Hennepin County is planning to make improvements on Flying Cloud Drive to make it more flood proof in 2015 These improvements will benefit the TH 101 Minnesota River crossing The length of time to construct TH 101 is shorter than the TH 41 improvements Improvements to the TH 101 corridor are a high priority for the City of Chanhassen as it would provide long term benefit to the region and improve the state s trunk highway system For these same reasons the City also supports designing the TH 10I improvements to accommodate a 4 lane design in order to plan for future growth The City will be a supportive partner in this project if TH 101 is selected for finding The City commits to assist in any way it can by helping to identify and seek out additional finding for the project On behalf of the City of Chanhassen and its City Council thank you for your continued assistance and consideration of this letter expressing our support for the selection and funding of the proposed improvements to the TH 101 Minnesota River crossing Sincerely CITYOF CHANFASS EN Tom Furlong Mayor TF PO k g eng public pw067e2 hwy 41 eis river crossing studies th 101 final support letter with mayor modifications doc 35 CHANHASSEN CITY COUNCIL WORK SESSION SEPTEMBER 12 2011 Mayor Furlong called the work session meeting to order at 5 35 p m COUNCIL MEMBERS PRESENT Mayor Furlong Councilman McDonald Councilwoman Tjornhom Councilwoman Ernst and Councilman Laufenburger STAFF PRESENT Todd Gerhardt Laurie Hokkanen Kate Aanenson Paul Oehme Greg Sticha Terry Jeffery Lt Jeff Enevold and Todd Hoffman 2012 PRELIMINARY LEVY DISCUSSION Greg Sticha provided highlights from the budget presentation outlining assumptions used comparisons between the three proposed scenarios and expenditure comparisons with other key financial strategy cities noting staff is recommending City Council approve Scenario 1 Councilman Laufenburger asked staff to clarify the differences between Scenarios 1 and 2 Councilman McDonald asked about the future impact of eliminating funding for fire station 3 in 2012 Councilwoman Ernst asked for clarification of the library referendum amount from 2011 to 2012 DISCUSSION CONCERNING AQUATIC INVASIVE SPECIES ZEBRA MUSSELS Todd Hoffman introduced Jim Japs with Minnesota DNR before providing background information on meetings held over the summer with the Park and Recreation Commission and their three recommendations regarding volunteer inspections policy concerning aquatic invasive species and the installation of a gate at South Lotus Lake boat access He clarified that the response to the gate provided by Joe Hiller of the DNR was his personal opinion not a legal opinion Councilwoman Ernst asked why the City is talking about this issue due to the DNR s response Councilman McDonald stated there didn t appear to be a problem in the parks from what he could see from police logs Councilman Laufenburger asked for clarification of what he had read in the Park and Recreation Commission Minutes regarding the gate Councilman McDonald talked about the impact on the City to enforce park hours true cost to city noting he doesn t see anything in the information submitted that addresses that issue Councilwoman Tjornhom asked about enforcement of inspecting homeowner s boats leaving the lake versus incoming boats In discussing park hours Councilman McDonald talked about the need to treat lakeshore homeowners the same as boaters using the boat access Councilwoman Ernst asked about the possibility of stocking the lake with perch and bass who eat zebra mussels Todd Gerhardt applauded the Lotus Lake group for their educational efforts Joe Shneider discussed the impact of the volunteer inspections and the number of infected boats found Tom Devine clarified that the volunteer effort is targeting at risk boats from Lake Minnetonka and other lakes known to have zebra mussels Jim Japs provided information on the funding available to study options for boat inspections and systems of accountability Councilwoman Tjornhom asked about the procedure for contaminated boats Joe Shneider provided clarification that the request is to control the boat access during non operating hours in order to facilitate volunteer inspections Tom Devine discussed the South Lotus Lake boat access agreement regarding park hours and the number of stalls Mayor Furlong asked Mr Japs to elaborate on the legislative action and statute policy regarding aquatic invasive species Joe Shneider talked about the man power and money needed to enforce DNR policies and asked that the City Council be leaders in implementing what is being recommended by the Park and Recreation Commission Councilman McDonald discussed the need to have a policy for all city lakes not just one Councilman Laufenburger asked if the residents can determine with absolute certainly that the city lakes are indeed not already infested and suggested Lotus Lake homeowners visually inspect their docks this fall for zebra mussels Todd Gerhardt provided clarification between DNR statute and 36 City Council Work Session September 12 2011 policy Councilman Laufenburger asked Mr Japs to discuss the DNR s management plan for zebra mussels Councilwoman Tjornhom asked about the letter from John Hiller being law versus opinion In discussing the previous use of a gate at South Lotus Lake Todd Hoffman clarified that that gate did not meet DNR approval Mayor Furlong talked about forming a working relationship between the City and homeowners association groups to development guidelines regarding inspection programs at area lakes and establishing aquatic invasive species policy guidelines Councilwoman Ernst stated she was in favor of the educational piece versus enforcement and the need to be careful with executing less versus more government Councilman Laufenburger discussed risks involved and apathy He stated he was in favor of developing a policy that protects city resources and suggested studying what other cities have done regarding aquatic invasive species policies Councilwoman Tjornhom stated she hasn t seen the DNR policy yet and suggested Terry Jeffery provide more information to the council Councilman McDonald stated he was in favor of establishing guidelines but the need to be careful with policy equaling enforcement There was no support among council members for the installation of a gate at South Lotus Lake boat access Mayor Furlong adjourned the City Council work session at 7 05 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 2 37 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES SEPTEMBER 12 2011 Mayor Furlong called the meeting to order at 7 10 p m The meeting was opened with the Pledge to the Flag COUNCIL MEMBERS PRESENT Mayor Furlong Councilman McDonald Councilwoman Tjornhom Councilwoman Ernst and Councilman Laufenburger STAFF PRESENT Todd Gerhardt Laurie Hokkanen Paul Oehme Kate Aanenson Todd Hoffman Roger Knutson and Greg Sticha PUBLIC PRESENT Bennett Jeff Nowak 581 Big Woods Boulevard Mark Kronbeck 233 Park Avenue So Minneapolis Tom Devine 7640 South Shore Drive Laurie Susla 7008 Dakota Avenue John Ferrier 500 Washington Avenue So Minneapolis Josh Koller 1027 Northview Park Road Eagan Matt Hoffman 931 Saddlebrook Trail CONSENT AGENDA Councilwoman Tjornhom moved Councilman Laufenburger seconded to approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated August 22 2011 City Council Verbatim and Summary Minutes dated August 22 2011 Receive Commission Minutes Planning Commission Verbatim and Summary Minutes dated August 16 2011 b Approval of Temporary On Sale Liquor License St Hubert s Catholic Community 8201 Main Street German Dinner October 22 2011 All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS Tom Devine 7640 South Shore Drive and member of the Lotus Lake Homeowners Association thanked the council for their participation and interest in the aquatic invasive species issue and reviewed the three recommendations from the Park and Recreation Commission to the City Council regarding adopting an Aquatic Invasive Species policy for all of the lakes in Chanhassen that the City support the efforts of the volunteers in their educational efforts and possibly expand and enforcement of park hours Ben Nowak presented the details of his Eagle Scout project which includes making two elevated gardens and retaining walls around the park entrance signs at Carver Beach Park and Roundhouse Park Councilwoman Tjornhom asked Mr Nowak to explain what the biggest obstacle will be Councilman Laufenburger asked about volunteers Mayor Furlong asked Mr Nowak to talk about his scouting experience 38 City Council Summary September 12 2011 Councilman McDonald moved Councilwoman Tjornhom seconded to approve the Eagle Scout project proposed by Ben Nowak for Carver Beach Park and Roundhouse Park and to approve the total budgeted amount of 1 310 27 All voted in favor and the motion carried unanimously with a vote of 5 to 0 AWARD OF BID 2011A GENERAL OBLIGATION BONDS Greg Sticha provided background on the bond sale before introducing Dave Callister with Ehlers and Associates who discussed the results of the bond sale and the reaffirmation of the City s AAA bond rating from Standard and Poor s Councilman Laufenburger asked Mr Callister to elaborate on the net present value savings actually received versus what was projected Mayor Furlong asked Mr Ruff to comment on the reaffirmation process for the City s AAA bond rating Councilman McDonald asked for clarification of the management rating and Chanhassen s comparison with other AAA cities in the state Councilwoman Ernst expressed concern with the federal government s bond rating of AA in comparison to the City s AAA bond rating Mayor Furlong asked for clarification of the two resolutions being presented Resolution 2011 51 Councilman McDonald moved Councilwoman Tjornhom seconded that the City Council award the bids for the General Obligation Bonds Series 2011A to United Bankers Bank Bloomington Minnesota with a true interest cost of 1 58 All voted in favor and the motion carried unanimously with a vote of 5 to 0 Resolution 2011 52 Councilman McDonald moved Councilwoman Tjornhom seconded to approve authorizing the issuance of G O Water Revenue Refunding Bond Series 2011B All voted in favor and the motion carried unanimously with a vote of 5 to 0 BURROUGHS VARIANCE REQUEST FOR VARIANCE TO BUILD A SPORT COURT 10036 TRAILS END ROAD STACEY PHIL BURROUGHS APPLICANT JOSH KOLLER SOUTHVIEW DESIGN Kate Aanenson presented the staff report and Planning Commission update on this item Councilman Laufenburger asked for clarification on the difference of opinion on Sport Court material being pervious or not clarifying that this request is not a decision about whether or not it s impervious or pervious it s about practical difficulty Mayor Furlong asked for clarification of what constitutes a practical difficulty Council members and staff including the city attorney discussed the variance request and the action needed to be taken by council The applicant Josh Koller with Southview Design reviewed details of his meetings with staff and Planning Commission in outlining the information that the Sport Court is indeed a pervious surface After a lengthy discussion between council members and the applicant regarding the merits of this application the following motion was made Councilwoman Tjornhom moved Councilman McDonald seconded that the City Council denies Planning Case 11 07 for hard surface coverage variance to construct a Sport Court and adopts the Findings of Fact and Decision All voted in favor and the motion carried unanimously with a vote of 5 to 0 LAKE DRIVE BUSINESS CENTER REQUEST FOR SITE PLAN REVIEW FOR A 155 STALL PARKING LOT EXPANSION 950 LAKE DRIVE APPLICANT CSM CORPORATION Kate Aanenson presented the staff report and Planning Commission update on this item John Ferrier with CSM Corporation commented that they had read the staff report and agreed with it s findings Councilwoman Ernst moved Councilman Laufenburger seconded that the City Council approve the site plan for parking lot expansion located at 950 Lake Drive plans prepared by Alliant 2 39 City Council Summary September 12 2011 Engineering Inc dated July 19 2011 subject to the following conditions and adoption of the Findings of Fact and Recommendation Planning Department Conditions 1 The applicant shall enter into a site plan agreement and provide the security required by it 2 This relocated sign shall require a separate building permit and sign permit 3 The landscape island on the north end of the parking adjacent to the east side of the building shall be extended further out to provide full protection of the parking stall Environmental Resource Specialist Conditions 1 The applicant shall submit a revised landscape plan showing the minimum number of landscape islands peninsulas 16 and trees 50 2 The applicant shall provide adequate screening for the new parking areas along Lake Drive Shrubs shall reach a mature height of at least two feet A revised landscape plan shall be submitted to the city for approval Water Resources Coordinator Conditions 1 Rates of surface water runoff must not be increased from existing conditions Where practicable to do so rates should be decreased 2 The applicant and city shall work together on future phases to look for potential cooperative surface water management opportunities 3 These approvals for future phases are contingent upon City code and other jurisdictional agency rules remaining the same In the event that any of these changes the applicant will need to resubmit to assure that the plans meet any new rules germane to this project 4 Include a note on the Grading and Erosion Control plan indicating that the proposed best management practices is the minimum controls anticipated but that as unanticipated site and climatic conditions present themselves it will be to modify the best management practices to meet these new conditions 5 All 3 1 slopes shall be covered with erosion control blanket or sod This needs to be indicated within the plan set on sheet C 2 Grading and Erosion Control 6 An escrow or letter of credit in the amount of 2 450 00 shall be provided to the City before commencement of the first phase This escrow is only for the first phase Subsequent phases will require additional assurance funds 7 Applicant must apply for and receive approvals from other jurisdictional agencies as necessary 8 The applicant must show that the total disturbed area for all phases is less than one acre or they must apply for and receive an NPDES Construction Stormwater Permit from the MPCA If this is the case a full Surface Water Pollution Prevention Plan must be prepared and submitted to the City for review and comment 3 40 City Council Summary September 12 2011 9 All exposed soils must be stabilized within 14 days of cessation of earth work activities 10 Lake Drive must be swept clean of soils and debris tracked onto it from the site as needed but no less than once per week until final stabilization is achieved 11 The applicant or their designee must maintain the best management practices in good working order until final stabilization is achieved Engineering Department Conditions 1 Grass area maximum slope must not exceed 3 1 2 The applicant must submit revised plans redlines which meet the requirements of the City 3 Drainage plans must be revised so that the plans match the drainage calculations The applicant must also follow City standards for water quality volume Also the proposed drainage rates must be maintained for the 2 10 and 100 year rain events 4 The storm sewer provided for treatment will be privately owned and maintained 5 If importing or exporting material for development of the site is necessary the applicant will be required to supply the City with detailed haul routes 6 Building permits are required for all retaining walls four feet tall or higher and must be designed by a Structural Engineer registered in the State of Minnesota A fence must be placed at the top of the wall for safety 7 The exits in front of Wall 2 may be inadequate for some uses of the building under the proposed parking scenario Exterior exit discharge must accommodate exits served The parking stalls in this area should be constructed at the time when a final end user is determined so that the exits will not limit the occupancy 8 The wall and wall supports not including soil in drainage area three on the east side of the site must be removed from the drainage and utility easement 9 Details must be provided for all proposed storm sewer sanitary sewer and watermain crossings Actual elevations of existing utilities shall be verified for accuracy A minimum vertical separation of 18 is required at all storm sanitary and watermain crossings 10 All of the utility improvements are required to be constructed in accordance with the City s latest edition of Standard Specifications and Detail Plates The applicant is also required to provide the City with the necessary financial security in the form of a letter of credit or cash escrow to guarantee the installation of the storm sewer erosion control and seeding This amount will be determined prior to start of construction due to the possible phasing of the project and not knowing the amount to be installed and disturbed 11 The applicant must also notify the City after installation of the erosion control and 48 hours prior to the commencement of grading Permits from the appropriate regulatory agencies will be required 12 The plans and drainage calculations must be signed by a professional engineer registered in the State of Minnesota 4 41 City Council Summary September 12 2011 All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council took a short recess at this point in the meeting COUNCIL PRESENTATIONS SENATOR JULIANNE ORTMAN Senator Julianne Ortman provided an update on the work that was accomplished at the most recent legislative session while outlining work that needs to be done in the future Councilwoman Ernst asked about the amount of LGA funding cities are receiving SET PRELIMINARY 2012 LEVY Greg Sticha gave a power point presentation highlighting the meeting schedule for the remainder of the year budget assumptions used comparison documents to key financial strategy cities per capita spending and tax rates Councilwoman Ernst asked for clarification of the amount in the debt levy and expenses in relation to the three scenarios Councilman Laufenburger asked for clarification of who determines the final calculations for the tax bill actual versus budgeted numbers for 2009 and 2010 expenditures and Chanhassen s tax rate over the last 5 to 7 years Mayor Furlong further clarified the increase in spending from 2011 to what s proposed in 2012 Councilwoman Ernst clarified what was included in approval of the preliminary levy After comments from commission members the following motion was made Resolution 2011 53 Councilman McDonald moved Councilman Laufenburger seconded that the City Council approve a resolution adopting the preliminary 2012 general fund budget of 9 659 500 establish a total preliminary levy of 10 236 390 for the year 2012 and establishing Truth in Taxation public hearing dates for 2011 collectible in 2012 All voted in favor except Councilwoman Ernst who opposed and the motion carried with a vote of 4 to 1 COUNCIL PRESENTATIONS Councilwoman Tjornhom discussed a letter written by Mr Leonard and printed in the newspaper criticizing the council for their actions at the last work session in delaying the discussion of employee compensation and vacation sick pay Councilman McDonald concurred with Councilwoman Tjornhom that the comments and the criticism of the mayor were undeserved and didn t understand where Mr Leonard got the information since he wasn t at the work session meeting Councilwoman Ernst stated her belief that people were present in the audience to hear that item which was originally scheduled to be discussed during the first part of the work session and was then moved th and ultimately rescheduled for September 26 Councilman Laufenburger defended Dr Leonard s right to write whatever he wants and the Villager s right to print whatever letters they want Mayor Furlong provided updates from meetings he s attended with Metro Cities and the American Legion organizing the Beyond the Yellow Ribbon campaign in Chanhassen Laurie Hokkanen provided a more detailed account of what will be included in the program ADMINISTRATIVE PRESENTATIONS Todd Gerhardt provided updates on the summer projects that have been completed with the exception of the City Hall parking lot CORRESPONDENCE DISCUSSION None Councilwoman Ernst moved Councilman McDonald seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 10 40 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 5 42 CHANHASSEN CITY COUNCIL REGULAR MEETING SEPTEMBER 12 2011 Mayor Furlong called the meeting to order at 7 10 p m The meeting was opened with the Pledge to the Flag COUNCIL MEMBERS PRESENT Mayor Furlong Councilman McDonald Councilwoman Tjornhom Councilwoman Ernst and Councilman Laufenburger STAFF PRESENT Todd Gerhardt Laurie Hokkanen Paul Oehme Kate Aanenson Todd Hoffman Roger Knutson and Greg Sticha PUBLIC PRESENT Bennett Jeff Nowak 581 Big Woods Boulevard Mark Kronbeck 233 Park Avenue So Minneapolis Tom Devine 7640 South Shore Drive Laurie Susla 7008 Dakota Avenue John Ferrier 500 Washington Avenue So Minneapolis Josh Koller 1027 Northview Park Road Eagan Matt Hoffman 931 Saddlebrook Trail Mayor Furlong Welcome everybody We appreciate those here in attendance and those watching at home We re starting a few minutes late tonight because our work session was a little extended but we appreciate everyone s patience At this time I would ask if there are members of the council if there are any changes or modifications to the agenda If not we ll proceed with the agenda as published CONSENT AGENDA Councilwoman Tjornhom moved Councilman Laufenburger seconded to approve the following consent agenda items pursuant to the City Manager s recommendations a Approval of Minutes City Council Work Session Minutes dated August 22 2011 City Council Verbatim and Summary Minutes dated August 22 2011 Receive Commission Minutes Planning Commission Verbatim and Summary Minutes dated August 16 2011 b Approval of Temporary On Sale Liquor License St Hubert s Catholic Community 8201 Main Street German Dinner October 22 2011 All voted in favor and the motion carried unanimously with a vote of 5 to 0 VISITOR PRESENTATIONS Mayor Furlong Mr Devine please come forward Why don t you wait just a second I ll invite you up in a minute Mr Devine go ahead Tom Devine Thank you Mr Mayor and members of the council I thank you very much My name is Tom Devine I m a resident at 7640 South Shore Drive and I m a member of the Lotus Lake Homeowners Association I would first like to start this evening by saying I very much appreciate and 43 Chanhassen City Council September 12 2011 want to thank each and every one of you for the participation and the interest that you ve shown in the issues of the aquatic invasive species issue that has now come before the city of Chanhassen That you re going to be taking action on at some point in the future The issue is complex There s many issues There s a lot of emotional issues and I think there s a total of 9 civic organizations now that are involved in one aspect of this or another and although many of those organizations are fairly much in line in terms of what needs to be done we certainly welcome now the participation of the City of Chanhassen and Carver County in this discussion Very quickly today there have been almost a little over 700 inspections that have taken part by the volunteers down on Lotus Lake They ve trained 78 people to do those inspections It is the most of any single lake in Minnesota right now There are 3 different websites that are accessible in terms of looking at the issues as it involves invasive species There is approximately 900 people that are a part of that those website organizations that are participating in what this issue is all about and we built a prototype which we are proud to say that in many instances have been emulated by the DNR in other parts of the state right now as a prototype that could be used in terms of education and what needs to be done to prevent the spread of the aquatic species from the 59 lakes that are currently infested to the 13 000 or whatever it is in Minnesota right now It is an issue for Chanhassen We re very concerned about it Chanhassen has 9 lakes About 5 which really have the boat ramp situations that need to be looked at quite carefully in terms of what needs to be done A recommendation to the parks and rec commission was quite clear It was very simple There were 3 primary issues that they looked at It was the issue of the City adopting an AIS policy for all of the lakes in Chanhassen so there would be a uniform delivery in terms of what the information is and so that the media could be responded to in a uniform manner all the way across relative to what the policy of Chanhassen is The second thing was really having the City or asking the City to support the efforts of the volunteers in the educational efforts and make sure that that s expanded to whatever degree it could possibly and to other lakes within Chanhassen so that everybody s on the same page relative to that support and what volunteers can do And then the third issue was very simple It was about the enforcement of park hours Currently there are park hours on the boat ramp Where the boat ramps where there are parks right now we re asking that those hours be enforced I recognize that for the most part those ordinances are not enforced but of course that in the past has not been an issue because the invasive species issue has not really been forthright in terms of what the issue is now relative to why we need to enforce those park hours We would hope that you would look at this issue very carefully Finally let me just conclude by saying you know the issues aren t framed up Everybody s testing a new water New areas in terms of what the issues are right now and we need to all keep an open balanced approach to understanding what the issues are There s been a great deal of concern on the part of all those people the 9 organizations that are working on this right now that the information be disseminated in a fair very balanced way We very much would welcome the opportunity to address all of you in an open forum where many of the people that have been involved with this for many months could come in and have an open dialogue with you and try to present the information and their findings We don t believe that in all cases the information flows through that you need to have to make the decisions but we d certainly welcome the opportunity to do that and the invitation to have a forum for all of you that we could have people participate So with that again I thank you very much for your time I know it s been time consuming for each and every one of you I know you ve gotten calls emails I asked for specific meetings and I hope you understand the passion that the people have in the city of Chanhassen in asking you our elected officials to stand up and be counted and to move forward with what needs to be on the recommendations of the park commissioners Thank you very much Mayor Furlong Thank you Mr Devine and please extend our thanks and appreciation to the council for all the volunteers and those that have been involved with organizing the efforts on Lotus Lake and the work that s been done there clearly has been an example of what can be done when citizens step forward and want to help and I think and it s my expectation that with the discussion that we had this evening probably further discussions in the future but clearly some of the steps that we ll try to take and the staff will take to try to make that more effective and develop some practices that we can use at other lakes as 2 44 Chanhassen City Council September 12 2011 well so thank you very much for that I think to my knowledge the work that s being done at Lotus Lake is beyond what s being done at other lakes around this area Whether it s Minnetonka or whether it s Christmas or even at Minnewashta and some of the other lakes where there are inspections taking place periodically is that correct Tom Devine Yes The DNR has indicated what we ve done is cutting edge material in terms of what s been happened and it s been emulated as a prototype so it is a first of it s kind in terms of activating volunteers not at taxpayer expense to do something on this critical issue and that s why the motion was laid out as it was and I also thank you personally for your time because Mayor Furlong Well and I think if I can just extend that I think because of the efforts Lotus Lake is in a better position than many other makes in terms of developing awareness Developing creating education opportunities for people that simply are not aware of some of the new rules and statutes that are out there in terms of trying to prevent the expansion and spread of these invasive species so thank you Tom Devine It s our opportunity to take the lead here in Chanhassen and do something that s really a benchmark that makes us one of the great cities to live in here in Minnesota Thank you Tom Mayor Furlong Thank you Anyone else for visitor presentations I would like to invite Ben Nowak a Chanhassen resident who s working on an Eagle Scout project here in town to come forward at this time Mr Nowak He s going to be presenting a project that he intends to work on for his Eagle Scout here in Carver Beach and Roundhouse Park signs Good evening Ben Nowak Hi I m Ben Nowak from 581 Big Woods Boulevard here in Chanhassen and I m going to talk a little bit about my Eagle project that I m going to do So my Eagle project is basically consist of making two elevated gardens and retaining walls around the park entrance signs at two different locations One s in Roundhouse Park on Minnewashta Parkway The other one is Carver Beach playground on Carver Beach Road in Chanhassen That s the Roundhouse sign It s the most level space it s the most level of all the signs that we re working with and the Carver Beach playground one has a 23 inch slope and one of the posts is has been knocked off to the right so we re going to repair that Pull those out Re stain them and then put them back in So both of the entrances will have matching retaining walls filled with distinctive garden plants The one at Roundhouse Park is going to be a low shrub garden with crab apple trees behind it to make it look nice and the Carver Beach playground one will have a perennial butterfly garden So my key goals are to make them look updated attractive to people around Chanhassen I want the plants to be self sufficient but for the first year I will water them to make sure that they can get that far and I want the project to have a 30 year plus life span So here s the Carver Beach playground plan I drew this one up We re going to get a better one done by some professionals but as of now it s a 14 by 7 foot area We re going to put cone flowers in the back black eyed Susan s in the middle and butterfly weed in the front with a retaining wall The picture on the bottom shows the retaining wall construction details because we have a sloped surface that we need to work with Roundhouse Park is a larger work area that we have It will have crab apple trees the 3 in the back Bush honey with 3 smaller plants next to the sign The grow low sumac which are the 7 plants and gold flame spirea which are the 5 in the front So our budget for the retaining wall we contacted Timberwall Masonry in Victoria They gave us an estimate Roundhouse Park the retaining wall will cost 439 98 and Carver Beach will cost 510 29 Our total for that is 950 27 We had two estimates on the trees shrubs and plants We first went to Hartman They gave us an estimate of 1 302 81 Then we visited Halla Nursery who would donate all the plants for the whole project Charlie Eiler I know he works with you guys He was going to sell us the posts for 90 00 per post and the stain for free so our project total came out to 1 310 27 The labor costs that we have the total hours for this project are going to be 224 hours We re going to remove and refinish signs which will be 80 hours with 15 volunteers We re going to build retaining walls which will take 48 hours with 6 volunteers and we re going to plant trees and 3 45 Chanhassen City Council September 12 2011 shrubs which will be 96 hours with 12 volunteers You take 224 hours multiply that by minimum wage we get 1 624 00 We re providing that free by Troop 345 The work we want to begin our work on st October 1 replacing and refinishing signs and building the retaining walls Our second session will be th on October 7 planting trees mulching and watering and establishing plants will be the whole first year of watering So tonight I need to ask you guys if you have any questions We need approval of the project and we need to have an approval budget Mayor Furlong Very good thank you Any questions Councilwoman Tjornhom Councilwoman Tjornhom What do you think your biggest obstacle is going to be Ben Nowak Probably building the retaining wall That will take the most time It s the most expensive part of the project and it will take the most work force Councilwoman Tjornhom And so are you supervising this whole project Ben Nowak Yes I m supervising this project and I know where the nearest hospital is And then I need to get the budget approved and the whole project approved before I can start work Councilwoman Tjornhom I think this is a great project You know obviously looking at the pictures it s going to look 100 better when you re done so thank you so much Mayor Furlong Any other questions Councilwoman Ernst Councilwoman Ernst Well I live right across from Carver Beach Park and I have to tell you it s been lacking personality for quite some time so I m very excited about this project Ben Nowak Thank you Councilwoman Ernst So thank you for your efforts in doing this Mayor Furlong Councilman Laufenburger Councilman Laufenburger Yeah How old are you Mr Nowak Ben Nowak I m 16 Councilman Laufenburger Do you have college plans Ben Nowak I m starting to look at colleges We re going to be touring them over spring Councilman Laufenburger What kind of course of study do you think is in your future Ben Nowak Probably engineering Councilman Laufenburger So where are you going to get these volunteers Ben Nowak From the boy scout troop Councilman Laufenburger And my guess is you ve already contacted them is that correct 4 46 Chanhassen City Council September 12 2011 Ben Nowak We have contacted some people Most of the people for the retaining wall since that will take the most work Councilman Laufenburger Yeah Well I just applaud your initiative and I think you re going to add great value to the city of Chanhassen Ben Nowak Thank you Councilman Laufenburger Thank you Mayor Furlong Mr McDonald any questions at this point Councilman McDonald Well I don t have any real questions but you know I just applaud you for your actions and everything and yeah the plan that you put together I knowI ve already echoed I think it will approve the parks quite a bit so thanks for thinking of that and yeah you have my full support Ben Nowak Thank you Mayor Furlong Mr Nowak tell us about your scouting experience Would you recommend it to others Ben Nowak Well I started in Wisconsin We moved here 3 years ago so it was tough to catch up at first because our troop moves a lot faster than the one that I was in in Wisconsin so now I m pretty caught up working on my Eagle project and I hope to get that done by this next year Mayor Furlong That s wonderful That s great And I ll just echo the comments of the other members of the council Thank you for your design and efforts that you ve put into this and I know a large part of the Eagle Scout project is the planning and preparation and leadership It s not the doing and that s where the volunteers come in so thank you for all the efforts you re putting in and the hours you re putting in that s great At this time while I m assuming Mr Hoffman that there s money in the budget for this I d certainly entertain a motion to approve the project and the budget Councilman McDonald So moved Mayor Furlong Thank you Is there a second Councilwoman Tjornhom Second Mayor Furlong Motion s been made and seconded Any discussion on the motion Councilman McDonald moved Councilwoman Tjornhom seconded to approve the Eagle Scout project proposed by Ben Nowak for Carver Beach Park and Roundhouse Park and to approve the total budgeted amount of 1 310 27 All voted in favor and the motion carried unanimously with a vote of 5 to 0 Mayor Furlong Thank you very much Ben Nowak Thank you Mayor Furlong It s approved Good luck Ben Nowak Thank you 5 47 Chanhassen City Council September 12 2011 Mayor Furlong Anyone else for visitor presentations this evening Seeing none we ll move on with other items in our budget AWARD OF BID 2011A GENERAL OBLIGATION BONDS Greg Sticha Good evening Mayor and council members Mayor Furlong Good evening Greg Sticha Could start by giving a little background on what the bond issuance was for and then we ll get into the actual awarding of the bid and the resolutions We ll also get a report from Ehlers and Associates the City s financial advisory firm here in a little bit Just kind of to give a brief history to those in the audience who might not be aware we decided earlier in August to issue bonds for the construction of a water tower project in the high zone Cost of that construction project is approximately 2 49 million In addition to that staff had recommended that we do an advance refunding of our 2005B water general obligation revenue bonds The total of those is 3 43 million in par amount or principle left on those bonds We had been keeping an eye on the advanced refunding of those bonds for quite some time We ve been waiting for interest rates to get to a level that we achieved net present value savings on the refunded principle of 4 I m happy to report that we did achieve that and quite a bit more with the bond sale that we had today The successful bond sale that we had today Before we actually sold the bonds today we had a bond rating call with Standard and Poor s As I have made the council aware via email and letting the audience know this evening our AAA bond rating was reaffirmed last week with Standard and Poor s and the outlook that they gave us was stable going forward so that was a very positive reaffirmation of our AAA bond rating Again for those in the audience who might not be familiar a AAA bond rating is the highest rating a city can have in terms of bond rating for issuing debt and there are a minimal number of communities that in the state of Minnesota that have a AAA bond rating We are one of approximately 15 16 cities in the state that have the luxury of having a AAA bond rating Before you you have two resolutions this evening You actually have one in front of you You also have one inside the sale report of the packet on page 9 The first resolution that we re going to ask the City Council to pass this evening has to do for awarding the sale of the bonds of which we just talked about in the total of 5 9 million for the issuance of the 2 5 for the water tower and the advanced refunding of the 3 4 for the 2005B In addition to that we also have put a separate resolution separate from the sale report packet That resolution is authorizing staff to conduct a negotiated sale for the 2004B water revenue bonds At the time we began researching this back in August we weren t certain if we were going to get a 4 net present value savings on the 2004B back in earlier in August Based on the rates we got today and the indication we have gotten from the purchaser of our bonds we do believe now we can achieve beyond 4 net present value savings One key note about authorizing that additional issuance of the negotiated sale bonds we are only allowed to issue up to 10 million dollars in bonds and have them be bank qualified Because we re issuing 6 million with the 2001A that would only leave us room under the bank qualification statuses of 4 additional million dollars Therefore if we or when we do negotiate a sale with the proposed bidder we will only be issuing 4 million of the total par amount of the 2004B bonds that are issued and we are going to take advantage of the last 7 coupons or 7 years of the bond payments which have the highest interest rates involved with them So the second resolution is authorizing staff to negotiate a sale with the purchaser of the bonds from the first issue earlier this evening so we ll probably have to take two separate resolutions in discussing those One awarding the bid and the secondly authorizing staff to negotiate the sale That s about all I want to bring up at this point I m going to let Ehlers and Associates come forward now and kind of tell you about the result of the sale and answer any of your questions about the sale that we had today Mayor Furlong Thank you 6 48 Chanhassen City Council September 12 2011 Dave Callister Mayor Council members Dave Callister with Ehlers Mark Ruff is my associate here As Greg indicated we were in the market on behalf of the City today to take a look at both the new money for the water tower and also the refunding also with the water revenue bonds from 2005 With the AAA rating we were fortunate in the market that there were not many bonds in Minnesota so there were not a lot of issues that are selling today That was a good factor The AAA factor is also working in your favor and we received 9 bids today in the market A lot of them from regional or even national bidders because of the size of the issue which was 5 92 million The low bidder was United Bankers Bank out of Bloomington Minnesota with a true interest cost of about 1 58 Now this is these are 10 years in duration for these bonds to term and so again very fortunate to have that kind of interest in your community AAA makes it a very safe investment and the more competition for that with the 9 bids the lower the interest rate so very fortunate to get these types of interest rates As far as the cost themselves they re outlined in the memo that you have in front of you with regards to the discount that the underwriter took The interest cost the cost of issuance And then you can kind of see the coupon rates and what those mean as the first year through the tenth year where those interest rates were Combined again it was the 1 58 With regards to the refunding for the 2005 water revenue bonds we had projected about 169 000 total savings back a month ago when we had the pre sale here The results of the sale we were achieved about 264 000 so it is roughly about 30 000 32 000 a year savings over the next not next 8 years but 8 years going out after 2013 So again the savings percentage well in excess of th 4 which is the City s policy Going forward the closing date we anticipate to be October 6 If the council approves the resolution tonight we will proceed with that closing date And with the rates that have been outlined in your packet here The other thing I would point in the packet in addition to the 9 different bidders would be the chart You can kind of see the graph Mayor Furlong Which page are you on Dave Callister It should be I m not sure which page Mayor Furlong Just before the resolution Dave Callister Right here this graph Mayor Furlong Okay page 4 or right after page 4 Councilman Laufenburger Right after page 4 Dave Callister And this graph illustrates historically over the last 30 years where the bond buyers index has been It gives you a flavor of tax exempt bonds You can see we ve been in a period of lower interest rates but even looking at this past week or this last week the bond buyers index was at a 4 05 The low point over that 30 year period is 3 82 so again historically pretty much the bottom of the market and so I think that s important to point out here as the interest rate and the savings not only on the existing issue but the new issue going forward which again is a 10 year term So I think you did very well in the market today Be more than happy to answer any questions The recommendation would be to adopt the resolution on the following page behind the graph there that would award the bond sale to United Bankers Bank of Bloomington at that 1 58 true interest cost Mayor Furlong Okay Questions for Mr Callister or Mr Sticha Councilman Laufenburger I do have a question Mayor Furlong Yes 7 49 Chanhassen City Council September 12 2011 Councilman Laufenburger Mr Callister just for those citizens that are watching today you used two numbers and I d like you to just speak on that a little bit more You said that we had anticipated a net present value savings of 169 000 Am I saying that correctly That was the anticipated savings Dave Callister Total savings yes Councilman Laufenburger And then as a result of the market and the successful sale today you are going to achieve 264 000 in savings is that correct Dave Callister That is correct Councilman Laufenburger So is that good news Dave Callister That s very good news You re saving beginning in 2014 you re going to be saving 30 000 to 32 000 a year on your water fund based on that Councilman Laufenburger Thanks for that clarification Mr Callister Mayor Furlong Less 30 000 or 32 000 basically that doesn t have to be collected through water rights or other sources correct Dave Callister Or can be used for other projects It could be a number of different things but savings cost savings to your water fund Mayor Furlong Cost savings thank you Other questions The AAA bond rating and this is a question for Mr Sticha as well as Mr Callister Mr Ruff It was mentioned Is that really a ho hum oh we got it again No big deal or I d appreciate your thoughts on Greg Sticha I ll let Dave and Mark answer that Dave Callister Mark you want to Mark Ruff Mr Mayor members of the council Mark Ruff with Ehlers I don t think a AAA rating is ever ho hum The council is well aware I m sure many people who are viewing is well aware that Standard and Poor s is the same rating agency that downgraded the U S government from a AAA to a AA so there was great concern on the part of local governments as to whether there was going to be a ripple effect to say if the federal government isn t AAA then can any local governments be AAA and Standard and Poor s actually came out with a report that said that they consider local governments and those especially that they have rated as AAA as some of the most resilient governing entities in the world and that was primarily because number one you as a city don t rely heavily on federal payments You don t have a work force that relies heavily on federal employment You don t have any reliance on state aids You are pretty self contained and self directed so that s number one And number two is your rating is not only AAA You also have the highest management rating possible so they as a rating agency feel very comfortable about the fact that you plan well You follow those plans You communicate well with your citizens so I think you as a city ought to feel very good about that and that s not to say that couldn t change in the future if the U S government s rating was downgraded again Standard and Poor s has said it s likely that most local governments then just get pulled down by the weight of that downgrade but to especially carry a stable rating as opposed to a negative outlook is very very positive thing for the community and I think you ought to feel positive about that yourselves 8 50 Chanhassen City Council September 12 2011 Mayor Furlong Very good thank you Councilman McDonald Excuse me I ve got a question for you on that You say it was the management rating we were rated stable What other ratings could you have gotten in there Mark Ruff I didn t clarify it very well There s all sorts of terms we throw around with ratings that I should be careful about The AAA rating is the highest rating you can have but then there is also either a stable outlook or a negative outlook Okay That s just on the rating itself And you have a stable outlook so the U S government has I believe a negative outlook on their rating The management rating is a strong It s the highest that you can have out of all of this so Councilman McDonald Okay and then with everybody else in the state that got a AAA how do we compare with the outlooks and the management portion Mark Ruff You know I could get you the exact numbers across the state I m not aware that Standard and Poor s has any local governments that are rated AAA on a negative outlook Moody s does Moody s has a negative outlook on a variety of places The City of Maple Grove City of St Louis Park Hennepin County to name a few and that again primarily is reflective of the fact that those entities either have some employment that s tied more toward what they consider to be more vulnerable areas Hospitals or they receive a lot of federal or state payments So Moody s does have those folks on negative outlook I m not aware that Standard and Poor s has any local governments on negative outlook Councilman McDonald Okay but what this is showing is that as a community again we re a very safe risk for buying our bonds We re well managed We re kind of an oasis out here in the sea of the financial markets Mark Ruff It s a little bit like when your high school child comes home and scores a perfect score on their SAT You know what else can you do besides just keep it up right Councilman McDonald Okay so this really is yeah this really is a big deal then Mark Ruff Yeah I mean Dave and I are financial consultants We kind of you know we tend to downplay some of these things but it is a big deal and I think that I think back also I ve mentioned this to the council before I think you had the fastest ascendency from a lower end rating to a AAA out of any community probably in the country and those of you who have been around the community for a while it was Moody s that used to rate Chanhassen and they didn t really feel good about some of the investments that Chanhassen had and they had downgraded the City almost to below investment grade at one point in time so the fact that you ve moved from that level up to this I think is even more impressive Councilwoman Tjornhom I have one question When was that exactly Mark Ruff Todd can help me on the year probably but I think I m thinking it was probably Todd Gerhardt Yeah 90 Councilwoman Tjornhom The 90 s Mark Ruff 15 Greg Sticha I want to say 97 96 Somewhere in there 9 51 Chanhassen City Council September 12 2011 Councilwoman Tjornhom Pre Furlong Mark Ruff I would say even earlier than that but Todd Gerhardt It doesn t matter It s just good today right Councilman Laufenburger Mr Ruff in real dollars if the City was rated for example AA by Standard and Poor s then those 9 people that submitted bids today for these bonds they would have had the latitude to bid not so aggressively or not so attractively for these bonds is that correct Mark Ruff That s correct and you probably wouldn t have had places like the firms that are listed in the bid tabulation J P Morgan out of New York Councilman Laufenburger UMB Kansas City Mark Ruff UMB that s right and even Piper Jaffray out of Minneapolis doesn t bid on every single bond issuance so the fact that that they can tell their customers that this is a very safe place to keep their money It s the only reason that when we were talking ahead of time that we can all explain why somebody s willing to put money away for 1 5 interest They just know it s going to be there when they re looking to get repaid Councilwoman Ernst I have a question Mayor Furlong Councilwoman Ernst Councilwoman Ernst Did I hear you say the federal government is a AA Mark Ruff Correct Councilwoman Ernst So I m glad we got a AAA but not being that far from the federal government like how many points is that Because if the federal government is a AA that kind of concerns me Not to say that I expect you to answer to that but it just amazes me that they can get that high of a rating right now Mark Ruff That s a really long discussion about the rating for the federal government I mean Warren Buffet says he thinks that the federal government ought to be a AAAA and you ve got other people who say the federal government s not functional right now so you know I think what I will say is management is 25 of your rating and my personal opinion is is that the reflection on the federal government is not their ability to pay their debt I don t think anybody doubts the ability of the U S government to make good on all their bonds I think it s a reflection on the rating agency s perception of the federal government s willingness to pay I mean that s really the two factors that rating agencies look at Is number one ability and number two willingness to pay your debt so management again I think is something that they feel very good about from the City of Chanhassen and hopefully all your citizens do as well Mayor Furlong Thank you Other questions at this point Do we need to clarify or can we clarify a little bit the two resolutions The first resolution which is in this packet relates to the approximately 6 million 5 9 million that we had authorized a few weeks ago to go out for bid tonight correct Greg Sticha Correct 10 52 Chanhassen City Council September 12 2011 Mayor Furlong And that included the funding of the new water tower and the refinancing of some bonds related to our water treatment plant Greg Sticha It includes the funding of the new water tower and the refunding of the 2005B water bonds Mayor Furlong And those were related to the water treatment plant Greg Sticha Treatment plant Mayor Furlong Okay So that s packet one and that s what we expected What I m also hearing is because of the strength of the bidding that it s staff s recommendation Ehler s recommendation our consultant s for us to negotiate an additional refinancing up to our limit our statutory limit of 10 million for the year of an additional 4 million dollars to capture the low rates 1 58 or something The low rates that we re seeing in the market today for people who want to invest in Chanhassen basically Greg Sticha On the 2004B Mayor Furlong On the 2004B okay And those are also related then to Greg Sticha The water treatment plant Mayor Furlong The water treatment plant so there were just two issues associated with the treatment plant at the time And this additional 4 million is not the entire refinancing but the most expensive portion of those outstanding bonds that we have currently Greg Sticha The highest interest rates in the last years of the Mayor Furlong Right so I m saying the more expensive portion Greg Sticha Yep Mayor Furlong Okay And the sense there is our debt policy is to achieve a 4 net present value savings before we refinance The expectation is with the current rates that we see we believe that we re going to negotiate a savings on those bonds in excess of that 4 Greg Sticha Yep Mayor Furlong Is that Greg Sticha If for some reason we did not achieve that as a part of the negotiation we would not authorize the sale Mayor Furlong Of the additional 4 Greg Sticha Of the additional 4 Mayor Furlong Assuming we approve this resolution tonight these are locked in correct Greg Sticha Correct 11 53 Chanhassen City Council September 12 2011 Mayor Furlong Okay So that s locked in The additional 4 is something that we re going to go out and negotiate and really take advantage of the market and our situation and our strength financially and the good story we have to tell Greg Sticha Yep Mayor Furlong Okay Is that understanding Councilman Laufenburger Councilman Laufenburger Mayor we will negotiate only with the low bidder for the bonds Greg Sticha Not necessarily Mayor Furlong That s a good question but I don t think that s required Councilman Laufenburger Okay Dave Callister The intent is that we have had discussions with the low bidder United Bankers Bank and we have asked them to honor the same rates that we have here There s 3 additional maturities on the out years That s the plan that we would we ll find out tomorrow morning whether that will happen Councilman Laufenburger So you ve made that offer or you ve made that overture to them and you will find out tomorrow whether or not they re going to accept that overture Dave Callister Correct And I think the resolution tonight would authorize your staff to work with us to achieve that minimum of a 4 savings Net present value savings Councilman Laufenburger But if you don t achieve that with United Bankers Bank of Bloomington this approved resolution would give you working with city staff the authority to work with others including people that may not have been on the bid may not have bid is that correct Dave Callister Yes it would be open if that s the council s intent yes We would accomplish that and get the lowest interest and the highest savings as we can yes Councilman Laufenburger So essentially what we would what we as a council would be approving is authorizing city staff to look at a net present value gain of greater than 4 on 4 million of the 7 9 million water revenue bonds 2004B Mayor Furlong That s my understanding Is that correct Mr Gerhardt Todd Gerhardt Mayor City Council members Dave correct me if I m wrong but what we ve done here in the bidding process is basically establish the market as it is today and now that we know the market we re going to go back out and go up to our 10 million dollar limit to see if they would be willing to acquire the rest of the money up to that point And my guess is they may go up a little bit from that Depends on how negotiations go but Dave has ability to talk to more than just the low bidder and you know the guy that came in or guy or company that came in second may wish he would have sharpen his pencil a little bit more so he ll be talking to probably several companies Councilwoman Ernst But that may be including the low bidder as well Todd Gerhardt Yes 12 54 Chanhassen City Council September 12 2011 Dave Callister The intent is to work with the low bidder If it doesn t work out then we ll go to Plan B but whatever if you authorize this resolution tonight whatever the staff and ourselves come back it ll be ratified at the next council meeting If the deal is done Mayor Furlong Okay Dave Callister If not then it s going to hold off until we can get that savings Mayor Furlong Okay Alright Thank you Any other questions at this point Discussion Thoughts or comments on either of the two resolutions or the other factors we talked about No Do these need to be moved resolutions need to be moved separately Mr Knutson or can they be moved Roger Knutson You can move them in one motion Mayor Furlong Okay Is there a motion to adopt the two resolutions that have been presented this evening Councilman McDonald I would move to submit the resolution to adopt both the resolutions that are before us Mayor Furlong Thank you Is there a second Councilwoman Tjornhom Second Mayor Furlong Motion s been made and seconded Any discussion on the motion Seeing none we ll proceed with the vote Resolution 2011 51 Councilman McDonald moved Councilwoman Tjornhom seconded that the City Council award the bids for the General Obligation Bonds Series 2011A to United Bankers Bank Bloomington Minnesota with a true interest cost of 1 58 All voted in favor and the motion carried unanimously with a vote of 5 to 0 Resolution 2011 52 Councilman McDonald moved Councilwoman Tjornhom seconded to approve authorizing the issuance of G O Water Revenue Refunding Bond Series 2011B All voted in favor and the motion carried unanimously with a vote of 5 to 0 Mayor Furlong That motion to approve two resolutions prevails and I will say now thank you to our staff and to our consultants at Ehlers and Associates for the good work that you do I know that throughout the year we re always looking for opportunities to save money through our financing and to refinance and some of these have been out there for a while I know that we ve been watching and when we were ready to go when the markets got to the point that it made sense we were prepared and so thank you for all your efforts in doing that day in and day out throughout the years because we do appreciate it and the residents appreciate it as well and business so thank you very much It s a lot fewer documents than when you finance your house isn t it Greg Sticha This is just there ll be more Mayor Furlong Oh there ll be more okay Alright Fair enough Thank you everybody 13 55 Chanhassen City Council September 12 2011 BURROUGHS VARIANCE REQUEST FOR VARIANCE TO BUILD A SPORT COURT 10036 TRAILS END ROAD STACEY PHIL BURROUGHS APPLICANT JOSH KOLLER SOUTHVIEW DESIGN Kate Aanenson Thank you Mayor members of the City Council As you indicated the subject property is at 10036 Trails End Road This property is located in the southeast portion of the city and the request is for the hard cover The applicant s requesting a 4 3 variance from the hard cover which is a 25 th maximum This item was heard at the Planning Commission back in July 19 and the Planning Commission recommended to deny the variance request 6 0 I think there was a little bit of confusion during the Planning Commission hearing on the applicant s part in the fact that they were trying to convey that their material for the Sport Court did not meet the hard surface requirements It was staff s opinion that we made the interpretation that that did not qualify for the hard surface and the applicant didn t appeal that so really what we re here tonight to talk about is whether or not the because he s appealed it whether or not you concur with the Planning Commission s recommendation for the hard surface coverage which I ll go through here So the Settler s West subdivision the bluffs are shown in the red on the perimeter of the property It has a seasonally high water table There s tree preservations in the area Clay soils The reverse swales in the rear of the yard If you remember this is kind of on that point of the bluff so it drops off It s very steep Highly erodible so there s swales along the perimeter there and there s stormwater piping in their rear yards and stormwater runoff in this area actually is there s a tributary to the Minnesota River which is an impaired water So the site itself here you can see the table regarding the hard surface coverage so it s maxed out on the zoning permit right at the 25 as it sits today So the applicant would like to put the Sport Court in on the rear of the property and that s where it goes over the hard surface coverage So then we were looking at it because it s an application for a variance for the hard surface coverage does it meet the practical difficulties and that sort of thing so it was our determination the staff s determination and the Planning Commission s concurrence on that that because the applicant had reasonable use of the property that they felt that there wasn t a practical difficulty or hardship involved so that s what they recommended So with that the City Council would recommend that you also deny the hard surface coverage to support the Sport Court so with that I d be happy to answer any questions Mayor Furlong Questions for staff Councilman McDonald Yeah I ve got a question I just need some clarification If you go back to that chart before okay the 25 is that the current hard surface coverage and then it would go up to 29 Kate Aanenson Correct This is at 25 and then this would go correct It would take it up yep Councilman McDonald Okay Okay thank you Mayor Furlong Other questions for staff Councilman Laufenburger A couple questions Mayor Furlong Councilman Laufenburger Councilman Laufenburger The building permit square footage allowed 3922 square feet and the final building was 3964 so first of all why the change there do you know Kate Aanenson I believe that they moved some of the or added the proposed stones or some stepping stones going down to the 14 56 Chanhassen City Council September 12 2011 Councilman Laufenburger Okay But as far as we re concerned they still what they have in place right now still complies with the 25 Kate Aanenson That s correct Councilman Laufenburger Okay Alright so they re not asking for a variance to live with what they have right now Kate Aanenson No that s correct Councilman Laufenburger Okay Alright What was the basis of the difference of opinion I understand the Planning Commission said the Sport Court is not a pervious surface or it is hard cover Kate Aanenson It is hard cover right Councilman Laufenburger And the applicant and the designer said it s not Kate Aanenson Right Councilman Laufenburger Where s the difference Kate Aanenson Well I guess this is where the application was for relief from the practical difficulties of the ordinance It wasn t to interpret whether or not the surface that they were applying was hard cover because if we re going to make that interpretation you re appealing an administrative decision and then an ordinance and that would be broad interpretation city wide on what would be considered hard cover I think we ve had a lot of discussion on where we want to move with that We didn t think it was appropriate in this one application to take a look at that and make a broad brush application So the applicant filled out a form to ask for relief for hard cover for the practical difficulty Councilman Laufenburger Okay So this is not a decision about whether or not it s impervious or pervious it s about practical difficulty Kate Aanenson That s correct Councilman Laufenburger Okay Mayor Furlong Councilwoman Ernst Councilwoman Ernst No that was my question Mayor Furlong Okay And Ms Aanenson the term practical difficulty This might be one of the first variances maybe the second that s come forward since the law has changed or maybe Mr Knutson What is a practical difficulty What would constitute a practical difficulty Mr Knutson Roger Knutson Mayor practical difficulty means the applicant proposes to use the property in a reasonable manner and that it s consistent with the spirit and intent of your ordinance and it s consistent with your comprehensive plan That s basically it He proposes to use it in a reasonable manner that won t be injurious You have to determine whether his proposal is to use the property in a reasonable manner I think the Planning Commission and staff has concluded it was not because you have real need for that limitation on impervious coverage because otherwise you ll have drainage issues and that will cause problems for not only this property but potentially other properties 15 57 Chanhassen City Council September 12 2011 Mayor Furlong And did you say that the proposed use is consistent with the spirit of the ordinance and the land use Roger Knutson Yes Mayor Furlong Okay And if it is not then we would determine that there are not practical difficulties Roger Knutson Right That s one of the sub categories In determining whether the practical difficulties those are all things you look at to determine whether there s a variance The most key one the easiest one to think about is kind of sums it up is does the applicant propose to use the property in a reasonable manner Do you think it s reasonable Now you start out by saying your ordinance has a standard in it and so why should he be the applicant be allowed to deviate from the standard because the standard in your ordinance determines at first blush what is reasonable use But all property is not the same and there has to be something unique about this property among other things What are the unique circumstances about this property that justify this variance If it s like all the other properties there s nothing unique about it in topography or other ways then they don t qualify Kate Aanenson If I may and it s kind of summed up on page 2 of the staff report So the staff cited that the site is currently it s currently being used in a reasonable manner and that it contains a single family home and a 3 car garage and that the request to add the 25 coverage of a construction port did not constitute kind of that practical difficulty They ve got a reasonable use of the property and the Planning Commission too discussed whether or not you could put a basketball hoop on the driveway so that s kind of where the discussion Roger Knutson Just to be perfectly clear the key difference between if we can be on this subject the key difference between the old standard Let me back up That standard lasted a year so the Krummenacher standard the Supreme Court the way the Supreme Court interpreted Krummenacher the only way you were entitled to a variance is if without the variance you had no reasonable use of your property The new legislative standard takes that out It s just fine that you already have reasonable use of your property They don t look at what you already have They look at what you want and is what you want a reasonable use of the property and then you have the other factors you know unique circumstances it s consistent with the spirit and intent of the ordinance and it s consistent with the comprehensive plan Mayor Furlong Thank you Councilman Councilman Laufenburger In fact the issue of practical difficulty would not be before us if the applicant presented a design for something that did not add hard surface Kate Aanenson Well but then I guess the staff s position on that is that you re asking us to make an interpretation then when we haven t got a consistent rule on what would be impervious surface So now we re taking it at an ad hoc basis on every application to look at those differently where we have a requirement that says 25 So if we re going to move away from that percentage then I think that needs to be a different discussion on making that interpretation on a case by case basis Mayor Furlong Okay and I guess I m sorry go ahead Councilman McDonald Well let me ask a question because I m a little confused by all this I probably shouldn t be but I am Okay the old standard was reasonable use of the property which means if I can put 16 58 Chanhassen City Council September 12 2011 a house on there that s reasonable use Anything else is you know just added on Now you re saying what would be is it normal use Acceptable normal use so Roger Knutson No Councilman McDonald Okay Roger Knutson Reasonable use Councilman McDonald Reasonable use Roger Knutson For example we wouldn t have any issue with this if they had a smaller home for example or no driveway or whatever and they wanted to put in a sports court in their back yard go for it you know It s a reasonable thing to do but you have to look in the context here is under the circumstances of this application is what they re proposing reasonable Is this a reasonable use of the property And in considering that you have to start with the fact that you have an ordinance requirement that sets the standard and so why are why do they want to deviate what justification is there for deviating from your standard Councilman McDonald Okay Roger Knutson Is there something unique You know often times you get into strangely shaped lots for example or topography issues or things like that or bad soils that create some need and that wasn t anticipated in your zoning ordinance and you can t anticipate everything Councilman McDonald Okay so the 25 hard cover variance is what we re really kind of bumping up against and that s what we need to judge against if that s worth issuing a variance because they wouldn t have reasonable use of the property Roger Knutson What they propose is you have to determine whether or what they re proposing is a reasonable use Councilman McDonald Okay so let s say we agree yeah A basketball court in a residential property would probably be a reasonable use Now to do that though they ve got to go up against the 25 number and they re going to exceed that Now I have to judge it against the hard cover variance is that reasonable for the hard cover variance That s where I m getting confused because the first part Roger Knutson You have to is the proposal reasonable under the circumstances of this application For example if I ll make something up I m pretty good at making things up You know let s say this soil was incredibly permeable This is unique soil that you don t see many places and when the water drops on this soil it goes swoosh into the ground That would say well you know they don t the 25 rule really isn t needed here because they have so much permeability because of their soil types That would be an example or the reason they need it is because of an odd shaped lot or the reason they need it is whatever is unique to it and there s some setting off we don t think it will cause any drainage problems because you can t you wouldn t issue a variance if you knew someone was going to be or someone else s property was going to be inundated with water as a result so you have to look at that and say what are what are the real negative consequences of this that it s going to be injurious to other property then you wouldn t want to say yes Councilman McDonald Okay Okay then I ve got a question for Kate then because I think what I heard you say was that we didn t look at this upon this as an individual basis What we re applying is the 25 17 59 Chanhassen City Council September 12 2011 hard cover ordinance We re not looking to see if the soils would mitigate that or if there s something else That s not part of Kate Aanenson Yes it was part of it Councilman McDonald It was okay Kate Aanenson What I said is what we didn t look at was does the material that they re using for this specific court is that material designed to be pervious We re not going to make that interpretation at a Planning Commission meeting That takes a lot of science and some information While they tried to present it to the Planning Commission we didn t have enough data to support that The application request was for a hard cover variance So you go back and say and I ll go back to what we said in here we believe the home is a reasonable home for that lot at 25 with a 3 car garage a patio out the back It has a reasonable use But the other mitigating factors that we put into place was that it s on a sensitive area for development Has clay soils Could cause additional runoff The sensitivity we ve talked about the swales in the back so we looked got the soil types and all that sort of thing so we said adding additional would bump up against that and we believe that those are the reasons in the Findings of Fact that we would say we would not support additional hard cover Councilman McDonald Okay Kate Aanenson The property has reasonable use of the property Councilwoman Ernst So have they actually proposed using permeable surfaces or not Kate Aanenson Right that s what they say that they have But I m saying we re not qualified at a Planning Commission meeting to make that interpretation Because once you ve approved that then it s going to go city wide and I think it takes a much greater study on that then just making that interpretation Councilwoman Ernst Well this is something that comes up quite frequently and now that we have a different law maybe it s something we need to go back and revisit again because it does change what we ve talked about in the past Kate Aanenson I m not sure that that does I think there s two separate Todd Gerhardt Only if it s granted Kate Aanenson Yeah Councilwoman Ernst It s what Todd Gerhardt Only if you grant it on the basis that it is permeable Councilwoman Ernst Right Kate Aanenson Right Councilwoman Ernst But we talk about reasonable using it in a reasonable manner today and I forget what the term was before Not difficulty but Todd Gerhardt Hardship 18 60 Chanhassen City Council September 12 2011 Councilwoman Ernst Hardship So they are two different things Roger Knutson As it stands before you tonight they have the applicant has asked for a variance from the hard surface coverage So that is what s before you That assumes that it s impermeable because he s applied from a variance from that He could have also or in lieu of could have appealed the decision and the interpretation of the planning staff through the process as well but that was not done Councilwoman Ernst Does he have any proof that it s permeable Kate Aanenson Yes Yeah he s submitted lots of documentation but I m saying we re not we ve not we weren t qualified or the application didn t include that to say we re going to make that nor did the Planning Commission want to address that because that wasn t the application to say there s a hard surface issue Otherwise he d have to make an appeal on the interpretation of what constitutes a pervious material Then we re going to have a much deeper discussion on what constitutes that city wide Councilman McDonald Right it gets into a policy issue and Kate Aanenson Exactly Councilman McDonald Really what should have happened is stand alone Is this something that we could use to mitigate hard surface and then we would look into it and make that determination What s the percentage that we maybe could knock off but tonight we can t we don t have the scientific I guess evidence as part of this All we can look at is the hard cover because we didn t look at anything else Kate Aanenson Let me back up They tried to present that at the Planning Commission The Planning Commission didn t feel like it met it was outside of their realm Didn t have enough supporting The report is in your packet Councilman McDonald Right Kate Aanenson That didn t Councilman McDonald Well that s fine You can submit it but I mean we can t evaluate it because the thing that we would look at is okay what does this mean We would turn it back to you and say you know get us some answers here What s the percentage You know if we say 25 and you use this and you go up to 30 is that the same as 25 or is it the same as 26 You know we would want those kind of answers and it s not in the packet so Mayor Furlong Ms Aanenson quick question With regard to our current ordinances with regard to the 25 limit standard for impervious surface coverage does our ordinance provide any relief based upon permeable materials being used Kate Aanenson No it does not Mayor Furlong Okay Kate Aanenson And I just want to point out too for the record the Water Resources Coordinator was at that meeting and Mayor Furlong Was at which meeting 19 61 Chanhassen City Council September 12 2011 Kate Aanenson The Planning Commission meeting Mayor Furlong Thank you Kate Aanenson I m sorry Mayor Furlong That s fine Kate Aanenson And didn t agree with the science at that time so the material that was presented in the study so Mayor Furlong Alright thank you Any other questions for staff at this time If not what I d like to do is invite the applicant to come forward and address the council Josh Koller Thank you Mr Mayor City Council members That was probably as good of discussion over permeable surface as I ve had in the industry over the last 15 years so you guys are ahead of the curve on that I ve been working with Angela and Terry quite a bit on this project back and forth and a couple things that you guys brought up on this versus you know what we re trying to do There wasn t really from the beginning and Angela s the one that s really helped me out who s been fantastic by the way to work with There wasn t a lot of options for us We initially said we wanted to present this as a permeable application and she said that was kind of the only way of us going about it to present it because they can t make a decision the city members make a decision to say this is permeable or this is not considered permeable so we really didn t have a whole lot of options there When discussing with discussing everything with Angela and Terry I met with them in the office again had some really good conversations Terry had said if you know try and present some information to us that it s going to make this specific site more permeable than versus just doing it you know everywhere or whatever and so we talked about a few things and we submitted some more information There s basically two arguments here We can argue which of course I would like to til I m blue in the face that this is a permeable option I know that s not what we re here to do We re here to discuss that we re trying to get this approved even though we ve going over the hard cover Terry s exact I mean if you I don t know look at the tapes or have the conversation with him that him and I have had he believes that this is permeable What he doesn t believe is that it will help go into the soils better I mean it s just a plastic grid that goes on sand so it ll definitely go through that but you know it was as far as showing that it s going to go through the soils better That was the thing that we discussed and like I said he s been great to work with I haven t he s presented a lot of great points and we ve kind of gone from there If we re just going to move towards the argument which it sounds like I don t have a choice We tried to present some we wanted to go again and just show that this is permeable but the engineering that was needed and the cost that was needed to bring an engineer just to that one site to show this one material for that specific site was very expensive and the homeowners wasn t going to do that as an individual I am going to be having meetings with Terry over the winter and I know a couple of other landscape firms because Chanhassen s very difficult as far as going over the hard cover and we understand why but you know trying to get permeable pavers and different sorts of things they don t see those type of things as permeable or the City of Chanhassen doesn t see that We understand it But this was the route we were directed to go and told to go based on everything that I presented to you guys right now With this specific site I guess you know to exceed the hard cover based on putting in the Sport Court there s a few things to look at if you re out on sites If you see and it s really small on that plan I don t know if you can zoom in at all but the existing elevations to the proposed elevations if you go out on this site it goes down the hill There s an easement for you know for drainage that goes through the property It s very soggy The grade isn t very good What we re trying to do is with the Sport Court adjust grade accordingly Make it a little flatter Put some sea walls in You can see on the other side underneath the 20 62 Chanhassen City Council September 12 2011 deck there s a little patio space with some permeable pavers and things like that that are even exceeding that are going to hit the hard cover We re right on The Sport Court s the only thing that s going over Right now this yard s not very usable for the two children that they have The driveway s very steep in the front so putting a basketball court on there doesn t make any sense for them because the basketballs are going into the street In the back right now the grade drops putting good so it s a little soggy We re just trying to create a play area for the children They ve got 2 kids Like to play sports along with their parents That s why we re looking at the basketball court in this to exceed the hard cover Again we re claiming that it s not but at the same time this was our options that we had so that s what we re trying to do with this With this project You know I guess that s kind of where we re at with it Mayor Furlong Okay Alright thank you Any questions for Mr Koller Councilwoman Tjornhom I have one actually for Kate and you know you can listen too Yeah don t leave Has this been a common problem in this development Kate Aanenson Well there s been a few up there that they re pretty large houses for if you look at the square footage the lot size on there is slightly over 15 000 which is a standard lot and I would say they re pretty large homes on that so the home maximizes quite a bit Then you add on some amenities for their Sport Court or some other patio areas they can be up there Councilwoman Tjornhom And when I look at this it s really hard for me to see the driveway being extremely steep or anything else going on Kate Aanenson We didn t think it was that steep but that s the staff s opinion that it wasn t that steep but Josh Koller he says he doesn t want his kids running I mean it s steep enough that if you re playing basketball a ball s going to go in the street quite a bit and he just doesn t want his kids running out in the street Kate Aanenson Yeah Todd Gerhardt We ll have maybe 2 or 3 of these a year Councilwoman Tjornhom In this development Todd Gerhardt Not just this development Throughout town Councilwoman Tjornhom Throughout town right Todd Gerhardt Yeah Councilwoman Tjornhom But sometimes there are those developments where there is just some quirky planning not quirky planning Some planning going on where a larger home has been built on the property and so now we do bump into these hard surface coverage issues Kate Aanenson I would think in this neighborhood they re executive homes with 3 car garages and Councilwoman Tjornhom Okay 21 63 Chanhassen City Council September 12 2011 Todd Gerhardt Yeah and this lot Mayor council is just barely above our minimum lot size too and with about 15 8 so lot size plays a factor and how large a home and patio you add to it and driveway Josh Koller Yeah my homeowners bought this house It was a spec home or a model house that they bought and you know with the intention of doing things in the back yard I mean they didn t even know they had an easement you know which is their should have looked into that I guess a little bit but you know with the intention of doing a patio and things like that in the back yard and you know now they re running up against it and you know the the problem is eventually personally in my opinion and obviously being in the industry that I m in I mean you re going to get to a point where there isn t a whole lot of lots I mean in whether it s Chanhassen or Eagan or Minnetonka or Edina whatever you move to and you know if you want to live in that specific town I mean one you have to go and buy a ginormous lot but you don t have the funds to do it or you buy you know what you can find and then want to do some things I understand definitely the runoff that s an issue in Minnesota and Minnesota s starting to take a harder stance on it and I get that I think we need to On this particular lot with the grading that we would be doing and with the fact that the Sport Court does allow water to penetrate the problem is the holes and like Terry mentioned at the last meeting this whole lot is completely clay I mean that s the soils are they don t penetrate the soil The water doesn t penetrate the soil at all so it s very difficult to do that In fact flattening the lot a little bit more like we re doing is going to actually in my opinion would help that I mean if you have a steep lot obviously with the harder soil for water to go down it s going to run off faster If you have it flat and it s able to sit there a little bit longer water will generally percolate into the water table I mean that s a goal which is actually in a sense what we re doing Then like I said Terry the engineer for the water piece he did agree that the water will go through the Sport Court material His concern was once it goes through there and into the sand bed how s it going to penetrate the clay and so regardless if it s grass or if it s you know this material how s it going to penetrate the clay if we don t there s not a lot of options there I mean it s not going to unless you do a lot of soil you know amendments but with this like I said we re just my homeowner s really adamant He wants to make sure his kids have a place to play and wants to have all the neighborhood kids at his house instead of you know his kids going somewhere else Mayor Furlong What is the topography across this lot Is it really steep or Kate Aanenson No Josh Koller The elevation Todd Gerhardt It slopes down to the trail Kate Aanenson Yeah Todd Gerhardt The LRT trail s in the back yard Mayor Furlong Okay I m just looking at the GIS site at the County and it looks like it s and I hate to throw numbers out that s why I m asking What do you know in terms of the topography from the front to the back of the lot Kate Aanenson It does slope It has a slope to it but it s not you know yeah Josh Koller They have a swale if I can answer that There s a swale in the middle of the yard where the drainage is supposed to go Obviously for the neighbor to the left s supposed to go through and there s just a 22 64 Chanhassen City Council September 12 2011 Mayor Furlong Okay And there s a pond to the north Kate Aanenson Correct Mayor Furlong So it runs through this lot to the north up to the pond Kate Aanenson Yep Josh Koller Correct Mayor Furlong Okay Kate Aanenson But everything up there s on the bluff and it the greatest slope is on the edge Mayor Furlong And then to the west is where it falls off down to the regional trail Kate Aanenson Correct Mayor Furlong Okay Councilwoman Ernst I have a question Mayor Mayor Furlong Councilwoman Ernst Councilwoman Ernst Did you say that you were using pervious pavers in addition to this pervious grid Josh Koller I should have backed up a little bit on that We re using a standard paver patio underneath the deck area The City of Chanhassen obviously a deck they don t count as permeable so underneath we were doing a small paver area Actually we cut out some of their existing pavers because they didn t go to plan and they did exceed the 25 actually once we found out When I had measured it But then on the side of it we were doing some we made the patio a little smaller and then we were doing some large stepping stone pieces in a rock bed with fabric underneath it which was not considered hardscape and that will allow water to penetrate through it and just have a few steppers so that you just basically the same thing as if you put it in grass If you put some stepping stones in grass you know you have to count the square footage of the stepping stone itself but not the you know the pieces inbetween it and so in a sense again this is the same type of thing We re just putting a plastic grid on top of sand which you know again I could argue that point all day Councilwoman Ernst But they re not really what you would called certified pervious pavers Josh Koller No I would have loved to have done that on this project but again Chanhassen doesn t agree with permeable pavers because their thought or the thought process and I went over this with Terry quite a bit is that over time if you don t maintain them they clog up Again ICPI certification shows that that s not the case A lot of towns do approve permeable pavers but Chanhassen does not Councilwoman Ernst I like the idea where you re talking about you and some of the other developers coming in and talking to staff and I think council could learn some things as well from permeable surfaces because we ve had many discussions about you know we re running out of land and what are we going to do is property owners want to improve their property you know or even new residents coming into town how do we manage that so I like that idea 23 65 Chanhassen City Council September 12 2011 Josh Koller And like Terry s been great I mean he has a lot of he s hesitant I think his concern is you know without him being here is just that if you approve one thing then you know it s going to you know everyone s going to want to do it and I can definitely understand that Kate Aanenson Well I think the issue there is we didn t have the science or the technology to back up that application so we stayed back to what the application was was for a variance and whether or not there was reasonable you know I m not going to use any word Whether or not there was a reasonable manner of the property and that was the interpretation the Planning Commission felt like there was a porch off the back A patio off the back and a 3 car garage Mayor Furlong I guess what I m hearing Mr Koller mention and I think it calls up on my question currently if they came forward with an application that said these are pervious material our current ordinance doesn t provide an exception for pervious materials Kate Aanenson That s correct Mayor Furlong With regard to the 25 hard surface coverage Kate Aanenson That s correct Josh Koller This is what we were told to do We presented this and they said well we don t know enough about it I was told that this specific material this new application which was just installed in a town right you know in Eden Prairie actually I was told we didn t know enough about it so we re going to consider it hard cover We don t have a choice and then I was told to present it the way that we did and so that s kind of what happened there We presented all the engineered documents that show that it penetrates through the grid material We eliminated the base which was going to be a Class V base underneath there and just had it sand and then to the soil so it s just a grid on sand We eliminated that to show that you know the engineered drawing showed that it penetrates better than just what the existing soil would do but again that s it was a different meeting you know and we don t have I couldn t sit down and Terry said I d love to just say yeah if this is it we ll approve it but we just I can t do that so this is the approach we took Mayor Furlong But I think there was also information in the staff report that if you have you have different layers obviously You have the surface and then you have the sand underneath and such that were was concern expressed in the staff report that the underneath the surface was the compaction required Kate Aanenson That s correct Josh Koller Which is what we eliminated though That s what we had said we were doing any of that We were just going to do the sand We were going to eliminate all the sub base so that water could penetrate that Councilwoman Ernst And that was the Class V that you were referring to Josh Koller That s the same we weren t doing any of the Class V or anything and that s the same issue with permeable pavers I mean you have to have when you re doing a basketball court application you re talking the weight of people running around on it You know movement of that isn t going to be such a big deal Personally I don t know that if I would put just a grid on sand in my own property I would be a little concerned that it s going to be dull you know but it does tend to you know it does work on an application for like permeable pavers for a driveway for instance you have a lot of surcharge with 24 66 Chanhassen City Council September 12 2011 cars and everything else so I mean you have to have a base under there and that s water penetrates the permeable part of the paver but it doesn t penetrate the basing as much That s what we were eliminating on this and trying to get across that this will penetrate faster than sod will but Todd Gerhardt How much sand base were you thinking Josh Koller We were going to go with 8 inches of sand All we were going to do is same thing We do a lot of French drain systems in people s yards We do a lot of grading projects let s say in Minneapolis where it s a flat lot so the same application applies You put in you know your perforated drain tile with a sock wrapped in either rock or sand so that water as it goes through that will slowly be able to penetrate into the existing soil and then at the end of that you dig like a sump base filled with rock so that when you get that 100 year flood you know water can fill that sump base up and you know then go over but then the water that fills that base can slowly you know sit there a little bit and percolate down into the water table Same thing with a Sport Court I mean we re just going to dig a square hole fill it up with sand Put a grid on top of it It will fill up with water as you know we get a heavy rain and slowly penetrate down but it s not going to increase the I mean it s not going to increase the you know the overall goal is to stop water from you know leaving the site This isn t going to increase that You know we re not again we re not putting in concrete but you know it s just it depends on what this argument is If we re arguing whether or not this is permeable or if we re arguing that we re trying to exceed the 25 Kate Aanenson Mayor if I may I think herein lies the problem We re trying to engineer something where we don t have the engineering and I think the Planning Commission felt reluctant because really you need the engineering to back it up and there wasn t enough and as the applicant has stated that they didn t want to spend that much money just for the one case Understood so it s kind of give a step back Go back and study it over the winter if that s what the direction is but I think everybody felt uncomfortable saying well this is going to be the case and then what do you do when the next case comes in when we really don t have maybe it s not 100 impervious or there s some percentage and what that range is and how that would apply in this specific case so we said we didn t have enough information The technology the engineering behind it to make that decision so we had to go by what our ordinance says This is a non pervious so whether or not you feel like there was a practical or reasonable use of the property is what we went before us Councilwoman Ernst Just so I understand if Kate you re talking about doing more study on this over the winter Kate Aanenson No I m not saying that I m saying I think it would have to be done outside of this meeting but you don t have enough information and that s what the Planning Commission said too Engineering in front of us but they didn t want to spend that money for this specific application The recommendation from the Water Resources Coordinator said that he didn t have enough information enough engineering to make a favorable recommendation that this didn t court towards and was reluctant to do that in this specific case Councilwoman Ernst But we could in fact table this to see if there is enough information out there Is that something that they re willing to wait on Josh Koller Yeah I mean yes I mean the homeowner definitely wants to do this basketball court in their back yard I mean we presented plenty of information as far as this material will allow water to percolate into the water table Again the concern was once it gets to the existing soil is it how s it going to go through that existing soil That s the concern that they ve had I mean the you should have in your packet all the engineering that we ve sent in as far as this specific grid material allowing water to percolate through it That you should have in your packet It s the problem is in my opinion it s just a 25 67 Chanhassen City Council September 12 2011 tricky situation I mean how you go about it you re going to have individuals continuously come up and try and present we want to build this but we re at the hard cover and 25 is very tight compared to a lot of the other cities Again that s just the way it is here which is great I understand it but to spend thousands and thousands and thousands of dollars for one individual to do that it s going to be difficult How do you go about that I mean and again common sense on this project shows that we re if anything if you really read the plan we re stopping the water from just completely flowing off of it because of grade You know we re fixing the grade which is going to help it out but it s I don t know I just don t know how to go about it This is again how we were told to do it and how we were told to present our information Mayor Furlong Okay Todd Gerhardt So Mayor council members So when Terry explained the situation the engineering report was one where we couldn t interpret the information Was that Kate Aanenson No there wasn t enough soils engineering in there Josh Koller It was the soils for the specific site Kate Aanenson It s the soils there wasn t enough soil information for this site so Todd Gerhardt Okay So it was the and the homeowner wasn t willing to do additional soil borings and have an engineering report to give you Josh Koller For that site yeah Kate Aanenson Correct Josh Koller Yeah I mean yes I mean we can we ll entertain that a little bit more and again that s where Terry and I and I ve explained to my homeowner that Terry and I have talked about us sitting down and looking at permeable options because he said somehow we have to come up with something for pieces you know because like you said we re running out of lots We re running out of size lots I mean how do we do it but Todd Gerhardt So to the for the mayor and council I think you re going to have to deny the application based on the application but direct staff to continue to work with the homeowner the applicant to research this and look at potentially an ordinance modification as an alternative if the soil engineering report comes back that says that it can percolate down with a 100 year rain event Josh Koller Can I ask a question Actually we Southview Design the company that I work for we presented a hard cover issue with the City of Chanhassen on a couple projects a few years back now for retaining walls I don t know if anyone was around for that but we applied we showed that retaining walls yes they aren t you can t have water penetrate the top of them but sometimes they re needed to fix the grade you know so to allow water to sit on the lots you know slow it down so water can percolate That was eventually approved and overturned so now the City of Chanhassen doesn t count retaining walls When I talked to the designer that did that it was the same type of process that I m going through now so I guess I m asking how you know what more needs to be done I mean do I need to spend a lot of hours you know I don t know Kate Aanenson Can I just talk about retaining walls for a second We felt it was punitive when we required a retaining wall to go in to make a lot as opposed to is a Sport Court necessary for a back yard 26 68 Chanhassen City Council September 12 2011 Mayor Furlong Well and it s my understanding that when under our current ordinance when staff is calculating impervious surface coverages that they do not count the area the area of the retaining wall itself Kate Aanenson Right Mayor Furlong Is that correct Kate Aanenson And specifically because often retaining walls need to go in for those lots so it was punitive Mayor Furlong And the effect is one which she s describing here retaining wall effectively terraces the lot and therefore slows the runoff rate from what it was originally Kate Aanenson Right Mayor Furlong Which is another factor to consider that Kate Aanenson Right Right right Josh Koller And you could take that with every lot I mean if you just have a standard 25 for every lot but you have a house that sits up high and the lot drops off really fast the runoff is going to be 3 times as much as if you have a house on a flat lot so the 25 thing is difficult Mayor Furlong But what I think I m hearing here is that is that that s a question of whether the ordinance then is reasonable for the community at large Kate Aanenson Thank you yes Exactly Mayor Furlong As opposed to Kate Aanenson So you have to take that as an important factor too Mayor Furlong Right And I know I don t know if this council has this year but previous councils that I ve been involved with has discussed this issue at length at various times with regard to how do we you know whether or not our current ordinance is reasonable and whether or not any relief from the requirements because of permeable materials being incorporated should be used or not and today with the discussions I ve been in we have not made that change now You know the discussion can always continue but and Ms Aanenson is that Kate Aanenson Right and that s what the Planning Commission said Yep exactly That that discussion needs to be held at a policy level and I think that s what Councilman McDonald said too It can come back and then decide if that s the new policy Mayor Furlong Right Okay Councilwoman Ernst Excuse me I agree with that but I think we need to do it because we ve said that several times and we don t have that discussion and we did have it as a part of our strategic plan We did talk about it We didn t spend a lot of time on it but because this keeps coming up I think we need to really put some focus on it 27 69 Chanhassen City Council September 12 2011 Mayor Furlong Well I think we ve had multiple discussions over the years at work sessions and Councilwoman Ernst Well in the 5 years I ve been in we probably discussed it twice We ve had variances come in Well during my time I can remember that we ve done it twice so Councilwoman Tjornhom And I think it doesn t ever I mean we do we do make a list of our strategic initiatives for the year and whatever gets ranked the highest is what we focus on and so you know if we want to put it on again this year and if this council the members would decide to rank them high enough so where it would be a priority then I think that it s doable to look at Councilman Laufenburger Mr Mayor Mayor Furlong Yes Councilman Laufenburger I think it s reasonable to expect that over time surfaces like Sport Court or Volleybase or whatever technology will be such that people will figure out how to make those so that they are fully certifiable as pervious as grass I fully expect that that will take place but at the present time the council is asked to make a decision are we prepared to allow this homeowner to put 4 3 more hard surface coverage on their lot which would be a variance from the ordinance The discussion about whether it s pervious or permeable or not that s kind of that doesn t matter to us right now Councilwoman Ernst Well except it sometimes has to deal with the water runoff I mean that s what permeable s all about Is minimizing water runoff Councilman Laufenburger Well are you saying that we could solve this problem if Southview Design would be willing to re grade the property and make it fully level That would reduce the runoff Mayor Furlong I mean that would also be Councilman Laufenburger That would what Josh Koller You have to have some runoff You don t want to Councilman Laufenburger Well it will come down the driveway Todd Gerhardt You know with the tight clay soils you know it s a little different than a sand base in your percolation you know because Carver County clay is it gets hard You know it s tough to penetrate especially if you get a little bit of rain that soaks it up What is interesting about this application is he s proposing to dig down 6 to 8 inches and put a sand bed down and then just place this Sport Court on top of it so that sand base would act like a septic drainage field and hold the water in hope that it would percolate down into that wet clay soil I would be careful the homeowner you know how long will it take for that really to percolate down and that s the question for the engineer Is how long will it take for that soil to percolate and you don t know unless you do soil borings on that site and do a perc test like they do when they put septic systems in Councilman Laufenburger You re essentially building a clay pool is that correct Mayor Furlong A holding pool Councilman Laufenburger A holding pool 28 70 Chanhassen City Council September 12 2011 Josh Koller Just like their yeah Just like their swale does now in their back yard Yeah I guess the thing that I would ask on this side just as you know would be that we would like to exceed the hard cover based on because you re considering this hard cover we d like to do it because right now they ve got a swale in their back yard It s kind of a soggy area They d like to put something in where it s dry Kids can play basketball and not put it on their driveway so the basketball goes into the street all the time Mayor Furlong Is that swale and designed as part of the stormwater management across the lots and over to the pond Todd Gerhardt Yeah there s catch basins in the back Mayor Furlong So if that is if that were leveled out and would that affect the overall storm is that part of the easement Josh Koller It still does yep The basketball court would be level It would have a slight pitch to it to allow water to drain off the back end and then you ll see that that goes right to the easement and then the easement is just getting feathered a little bit better than it is right now So we re actually not if anything we re fixing the swale a little bit better just so that the water still runs from one neighbor to the next You can see that on the grading plan Yep and so we re not we re not going into the easement at all We re stopping at the edge of the Sport Court right at the easement there and then in the red you ll see the proposed elevations where water still continues to go down into the pond Mayor Furlong Did you say the water would be running off the court and that s why you re going to slant it Josh Koller Well I ve got to slant it so the base of it You still don t want all the water to sit there and slowly slowly drain because it is clay soils I mean so you are going to have water slowly percolate but I do want it to pitch just a little bit at the base so that water can eventually go forward if you have that 100 year flood that s correct Mayor Furlong Alright Any other questions for the applicant Thank you very much Appreciate it Josh Koller Yep Mayor Furlong Any follow up questions for staff Otherwise discussion No discussion Councilman McDonald Well no questions for staff Mayor Furlong Okay Discussion comments on the application or the appeal of the is this right the appeal of the Planning Commission s Kate Aanenson That s correct Mayor Furlong Denial of the application Councilman McDonald I mean I guess from what all I ve heard I m in favor of looking at this because I ve been in favor of looking at this for a number of years because even when I was on the Planning Commission this thing comes up but the problem has been that it s unique to each kind of individual house and stuff If the homeowner s willing to you know take some time here and maybe allow us to go in and look at the size of this and figure something out I m all for that but to vote on it tonight based 29 71 Chanhassen City Council September 12 2011 upon you know what I ve heard I couldn t support it because I don t know the science That s what I would depend upon as you said You need to do a percolation test You need to look at is 6 inches going to be deep enough because you re building a retaining pond and what you re saying is that it s going it s got a storage capacity of so much water Is 6 inches enough water or is the soil going to say no you need to go deeper I don t have the answers to that and I really don t know enough to even suggest what it should be but that s what s always held us up before was because what good does it do the City to go out and look at this because we don t have an application to put it on and we can t just say across the board it s going to be this or this I think the best we can is put together a procedure and a policy to come up with an answer and say yeah we ll allow this much of a hard surface variance on this particular piece of property because these procedures were followed and we now know that we could do it We don t have those answers and you know that s what s always been missing on this and I guess yeah if the homeowner s willing to you know do some of this stuff and as you said the soil drillings and those things so we can begin to look at what the percolation is on this site I d be willing to reconsider it at some point but tonight all I can go on is we have 25 hard cover variance and to me this is hard cover and based upon that I couldn t support the variance so I mean I m willing to work with you but it s going to take some time and it s just I don t have enough tonight to grant you a variance Mayor Furlong Other thoughts comments Councilwoman Tjornhom I agree with Jerry that we don t have you know if we re looking strictly at what s in front of us which is granting a variance for surface coverage that s exceeding what as our ordinance has adopted I d have to deny it If this council decides that at some point we should re visit our ordinance and re write our policy about hard surface coverage impermeable surfaces you know then that s the time to have that discussion but for right now with what s in front of me I would have to go upon the Planning Commission s recommendation in denying Mayor Furlong Thank you Other comments Councilwoman Ernst Councilwoman Ernst Just a question So if we deny this tonight and we learn more about permeable surfaces in this particular area that we re talking about tonight it can come back for a variance again right Kate Aanenson Of course Of course Councilwoman Ernst Just because it s denied tonight doesn t mean that it can t come back Josh Koller How do we do that That would be my question I mean where do I go and what do I do Kate Aanenson We can talk to him about that Councilwoman Ernst So with that in mind I agree I think we could use some more education on this Learn more about what it can do and what it can t do so And we ll depend on you to help us out with that John Koller Alright sounds good Mayor Furlong Councilman Laufenburger comments Councilman Laufenburger Councilmember Ernst just asked the question that was in my mind so that s clear 30 72 Chanhassen City Council September 12 2011 Mayor Furlong Okay I also based on everything I ve heard here tonight could not see supporting the variance request based upon the information in the staff report and other things tonight so While this is an issue I think the dealing with the permeable materials is something that has come up We ve spent over the years at a number of meetings and discussions work sessions looking at this and it s a there are a lot of questions out there still and if there s some other alternatives I know last time we looked at it we looked at other cities and it was across the board but there were a lot of cities that like us that just have challenges getting by there because of all the other parts of it and it s a tough situation but appreciate the time and the effort here and I guess at this point I would ask for a motion from someone from the council relating to this request of this appeal Councilwoman Tjornhom Mr Mayor I ll make the motion Mayor Furlong Councilwoman Tjornhom Councilwoman Tjornhom I make the motion the City Council denies Planning Case 11 07 for hard surface coverage variance to construct a Sport Court and adopts the Findings of Fact and Decision Mayor Furlong Thank you Is there a second Councilman McDonald I ll second Mayor Furlong Motion s been made and seconded Any discussion on the motion Councilwoman Ernst Just a quick comment Mayor Furlong Councilwoman Ernst Councilwoman Ernst So you re going to be working with Kate Kate Aanenson Terry Councilwoman Ernst Terry On how to bring that back Josh Koller Okay Great Kate Aanenson Oh in how to bring it back sure Yeah And maybe if you come up with a different policy they don t need the variance Mayor Furlong Right Kate Aanenson So we ll just have to see how that shakes out Todd Gerhardt Mayor council What we would do is not look at the variance procedure but an ordinance modification if you can follow these specifics then you can be granted a Sport Court as long as it has the appropriate percolation for the amount of rain that be generated Mayor Furlong Any other discussion on the motion Hearing none we ll proceed with the vote Councilwoman Tjornhom moved Councilman McDonald seconded that the City Council denies Planning Case 11 07 for hard surface coverage variance to construct a Sport Court and adopts the 31 73 Chanhassen City Council September 12 2011 Findings of Fact and Decision All voted in favor and the motion carried unanimously with a vote of 5 to 0 Josh Koller Thanks for your time Mayor Furlong Yep thank you Move now to the next item on our agenda which is the Lake Drive Business Center a request for a site plan review of 155 stall parking lot expansion at 950 Lake Drive Staff report LAKE DRIVE BUSINESS CENTER REQUEST FOR SITE PLAN REVIEW FOR A 155 STALL PARKING LOT EXPANSION 950 LAKE DRIVE APPLICANT CSM CORPORATION Kate Aanenson Thank you Mayor As you stated this request is for a parking stall expansion for the Lake Drive Business Center It s located just at the Highway 5 and the current zoning on that is industrial office park To the east you ve got Robert s Automotive You ve got the Lake Susan Business Park To the west it s vacant industrial land We did receive one comment from off of the Powers Boulevard property just immediately to the west They had some concerns about the visibility of grading Although that property isn t developed the grades on that are such that I m not sure they would see a lot of it so we did send them back our comment that it did meet ordinance There s no variances requested with this It does meet ordinance so the parking lot expansion s really to accommodate some additional parking on the southwest 48 additional stalls On the southeast 41 additional spaces and then on the east 66 So this could be done in phases The real goal here is to accommodate the ability for the property owner to sell this property and make sure that the user needs additional parking the plan s been approved so they can say that there s already entitlement to the property and they could go ahead and proceed with the parking lot so it provides them the flexibility to a potential buyer So the grading plan itself does have some retaining walls with it On the southwest side it s about 2 1 2 feet On the southeast side it s about almost 7 feet And the east side s the tallest The 8 feet and there s a tall one on the north side which would be about 17 feet so there is one issue on the drainage and utility easement on this side There s the drainage excuse me the retaining wall goes into the drainage utility easement That needs to be moved That may reduce some of the parking stalls there but I think we can accommodate that Or the applicant can so when they come in for a final plans then they would have to accommodate that And then there s also an existing stairwell that they need to accommodate through that retaining wall They ve also submitted a landscape plan and there s a few deficiencies in that but again we believe that can all be accommodated Again this plan may not go forward immediately It just depends on the currently they want to maximize the lease space in there so it does provide them the flexibility The Planning Commission at their meeting did recommend approval of this plan when they had their meeting on th August 16 they voted 6 for none against recommending the parking lot expansion and with that the motion we have for you would then also to approve the site plan for the parking lot expansion With the condition in the staff report and with that I d answer any questions that you have Mayor Furlong Thank you Any questions for staff Any concerns from the property to the east Kate Aanenson Yeah we did talk we did talk to them Mayor Furlong Okay Kate Aanenson They live out of state We did let them know that all the requests did meet code There is additional landscaping that would be put in there and I think that was some of the concern that they would look and see a lot of landscaping I mean it was a lot of parking but actually the landscape would buffer that so I think we ve accomplished that and we 32 74 Chanhassen City Council September 12 2011 Mayor Furlong Is this I m sorry is this the property to the west across Powers that you re talking about or to the Robert s Automotive to the east Kate Aanenson Yeah it s actually the piece across on Powers Boulevard Mayor Furlong Right They expressed some concerns Kate Aanenson Yep nobody else commented on it Mayor Furlong Okay Kate Aanenson Yes I m sorry Mayor Furlong Alright thank you Any other questions for staff Comments thoughts I mean it s within it meets ordinance It s there s no variances required People are looking to improve the property Kate Aanenson It gives them the flexibility to maximize the building which is what we would like yes Mayor Furlong Absolutely Councilman Laufenburger Is the building vacant right now Kate John Ferrier It s largely vacant Kate Aanenson Yes Mayor Furlong Okay Any comments from the applicant they d like to share with the council this evening John Ferrier Good evening Mayor and council members I m John Ferrier with CSM Corporation I represent the owner Also here with me tonight is Mark Kronbeck He is the engineer that worked on the plans and first I d like to thank staff for working with us on this request Essentially you said it we just want to make the building more marketable Not necessarily for a sale but we like our buildings to have tenants and so this one s been largely vacant for some time so we re looking at ways creative ways to bring in more tenants so We ve read the staff report and agree with it s findings so we re here to answer any questions Thank you Mayor Furlong Thank you any questions for the applicant Thank you Councilman Laufenburger Yeah I do have John John Ferrier Yes Councilman Laufenburger Mr Ferrier Is it is the inside of the building designed for industrial or office or what John Ferrier It is it s one part of the property which is the property to the west was largely office so if you see in the lower left hand corner of the plan where that black paving area is Councilman Laufenburger Okay 33 75 Chanhassen City Council September 12 2011 John Ferrier That s where a lot of the parking we re bringing in That s probably what we would do first because with to the west with that large office component there just isn t enough parking for the office component The two areas more to the east are more of your standard office or standard warehouse with a little bit of office component Councilman Laufenburger Is there access to the buildings Are there doors on the southeast and the east side John Ferrier Yes Councilman Laufenburger Okay Yeah I like it Mr Mayor Mayor Furlong Okay thank you Any other comments Discussion If not would somebody like to make a motion Councilwoman Ernst I will Mayor Furlong Councilwoman Ernst Councilwoman Ernst I make a motion we approve the site plan for parking lot expansion located at 950 Lake Drive plans prepared by Alliant Engineering Incorporated dated July 19 2011 subject to the conditions of the staff report and adoption of the Findings of Fact Mayor Furlong Thank you Is there a second Councilman Laufenburger Second Mayor Furlong Thank you Is there any discussion on the motion Sometimes the easy ones are hard to get the second on If there is no discussion we ll proceed with the vote Councilwoman Ernst moved Councilman Laufenburger seconded that the City Council approve the site plan for parking lot expansion located at 950 Lake Drive plans prepared by Alliant Engineering Inc dated July 19 2011 subject to the following conditions and adoption of the Findings of Fact and Recommendation Planning Department Conditions 1 The applicant shall enter into a site plan agreement and provide the security required by it 2 This relocated sign shall require a separate building permit and sign permit 3 The landscape island on the north end of the parking adjacent to the east side of the building shall be extended further out to provide full protection of the parking stall Environmental Resource Specialist Conditions 1 The applicant shall submit a revised landscape plan showing the minimum number of landscape islands peninsulas 16 and trees 50 34 76 Chanhassen City Council September 12 2011 2 The applicant shall provide adequate screening for the new parking areas along Lake Drive Shrubs shall reach a mature height of at least two feet A revised landscape plan shall be submitted to the city for approval Water Resources Coordinator Conditions 1 Rates of surface water runoff must not be increased from existing conditions Where practicable to do so rates should be decreased 2 The applicant and city shall work together on future phases to look for potential cooperative surface water management opportunities 3 These approvals for future phases are contingent upon City code and other jurisdictional agency rules remaining the same In the event that any of these changes the applicant will need to resubmit to assure that the plans meet any new rules germane to this project 4 Include a note on the Grading and Erosion Control plan indicating that the proposed best management practices is the minimum controls anticipated but that as unanticipated site and climatic conditions present themselves it will be to modify the best management practices to meet these new conditions 5 All 3 1 slopes shall be covered with erosion control blanket or sod This needs to be indicated within the plan set on sheet C 2 Grading and Erosion Control 6 An escrow or letter of credit in the amount of 2 450 00 shall be provided to the City before commencement of the first phase This escrow is only for the first phase Subsequent phases will require additional assurance funds 7 Applicant must apply for and receive approvals from other jurisdictional agencies as necessary 8 The applicant must show that the total disturbed area for all phases is less than one acre or they must apply for and receive an NPDES Construction Stormwater Permit from the MPCA If this is the case a full Surface Water Pollution Prevention Plan must be prepared and submitted to the City for review and comment 9 All exposed soils must be stabilized within 14 days of cessation of earth work activities 10 Lake Drive must be swept clean of soils and debris tracked onto it from the site as needed but no less than once per week until final stabilization is achieved 11 The applicant or their designee must maintain the best management practices in good working order until final stabilization is achieved Engineering Department Conditions 1 Grass area maximum slope must not exceed 3 1 2 The applicant must submit revised plans redlines which meet the requirements of the City 3 Drainage plans must be revised so that the plans match the drainage calculations The applicant must also follow City standards for water quality volume Also the proposed drainage rates must be maintained for the 2 10 and 100 year rain events 35 77 Chanhassen City Council September 12 2011 4 The storm sewer provided for treatment will be privately owned and maintained 5 If importing or exporting material for development of the site is necessary the applicant will be required to supply the City with detailed haul routes 6 Building permits are required for all retaining walls four feet tall or higher and must be designed by a Structural Engineer registered in the State of Minnesota A fence must be placed at the top of the wall for safety 7 The exits in front of Wall 2 may be inadequate for some uses of the building under the proposed parking scenario Exterior exit discharge must accommodate exits served The parking stalls in this area should be constructed at the time when a final end user is determined so that the exits will not limit the occupancy 8 The wall and wall supports not including soil in drainage area three on the east side of the site must be removed from the drainage and utility easement 9 Details must be provided for all proposed storm sewer sanitary sewer and watermain crossings Actual elevations of existing utilities shall be verified for accuracy A minimum vertical separation of 18 is required at all storm sanitary and watermain crossings 10 All of the utility improvements are required to be constructed in accordance with the City s latest edition of Standard Specifications and Detail Plates The applicant is also required to provide the City with the necessary financial security in the form of a letter of credit or cash escrow to guarantee the installation of the storm sewer erosion control and seeding This amount will be determined prior to start of construction due to the possible phasing of the project and not knowing the amount to be installed and disturbed 11 The applicant must also notify the City after installation of the erosion control and 48 hours prior to the commencement of grading Permits from the appropriate regulatory agencies will be required 12 The plans and drainage calculations must be signed by a professional engineer registered in the State of Minnesota All voted in favor and the motion carried unanimously with a vote of 5 to 0 Mayor Furlong Thank you everyone We have one more item on our new business tonight but it s about 10 to 9 00 I d like to take just a quick 5 minute break because this discussion might go for a little bit so we ll make it a quick 5 minutes as opposed to a long 5 minutes without objection We ll just recess The City Council took a short recess at this point in the meeting COUNCIL PRESENTATIONS SENATOR JULIANNE ORTMAN Mayor Furlong Good evening Senator thanks for coming Senator Julianne Ortman Well Mr Mayor and members thank you for having me tonight It s good to be home Truly I was in Norwood Young America and then Waconia and then Victoria tonight Seems like everybody meets on Monday and Tuesday nights right so my schedule gets kind of tight and so I apologize for coming late in the evening but I m on my way home so that s good And let me start by congratulating you on your recent recognition for being an outstanding city The residents knew it We 36 78 Chanhassen City Council September 12 2011 didn t need a magazine to come in and tell us that we are represented so well by the officials that work in this city and by our elected officials and I m not including myself even in that I just think we know that we re well represented here in the city and truly blessed to live in this city It s a great place and I think one of the reasons is we have residents that care and are engaged and know what they want and express themselves so well in election and so we re very lucky to have neighbors and a community that is this strong so I congratulate you for your successes here in the city The residents are so proud and the rest of the state is so jealous That s kind of nice I wanted to tell you just a little bit about what happened at the State Capitol I know that you re working on your preliminary levy and so I ve been trying to get around to the cities here and even some outside of my district to talk a little bit about what happened at the Capitol and what s up ahead I d like to start first with just a little bit about property tax aids and credits and I know that s a really big part of your conversation This year for the first time in 9 that I ve been at the Capitol I served as the Tax Chair and what a great honor and a great challenge given our 5 billion deficit and let me tell you when we started let me take you back to 2010 at the end of the last legislative session If you remember the Governor had made reductions on allotments in the budget and the legislature adopted them for the 2010 2011 biennium but they didn t make them permanent so the reductions were only for one biennium with a great big proposed increase and a whole bunch of promises for 2012 and 13 and we knew we could never fund at the level that they had promised a 39 billion budget for the out years 2012 and 2013 And so I was one of few that voted no and I was so frustrated to think that we had adopted a budget that was a 30 billion dollars for 2011 2010 and 2011 only to promise 39 billion in the next biennium and it seemed horribly political at the time and seemed like people had a much bigger agenda that they were focusing on rather than what was realistic for a budget So we came back to the Capitol The economy got a little better and what a strange thing and I just want to tell you a little bit about that We had a 6 2 billion dollar deficit projected in November of 2010 if you remember The federal legislature the Congress and President Obama passed the extension of the Bush tax cuts and with that one action there were more projected transactions that were taxable so all of a sudden we went from a 6 2 deficit in November to a 5 billion dollar deficit in February based almost entirely on the projection based on the Bush tax cuts and what was expected with the capital gains taxes It was a very strange set of events So then in February we get our forecast It s a 5 billion dollar deficit and being the Tax Chair it was my job to go back and look at my budget The tax aids and credits budget for the State of Minnesota is 10 of our budget We raised income and sales taxes across the state to provide 10 back to local elected officials to their cities to the counties to offset school property taxes It s all property tax aids and credits 3 4 billion dollars and my job was to go back and look and see if there are some ways to simplify To make the needed reductions and also to accomplish some other things that I had in my mind which was number one strengthen the relationship between the property tax payers and the elected officials who they elect to make the local decisions about how much they should spend and what those property tax levels should be and that was very important to me And secondly was to minimize any impact to the residents in their property taxes because with the market valuations going down people are having a hard enough time We ve got folks that are clearly you know high levels of unemployment We have businesses that are at risk so it was to minimize the impacts to taxpayers to the extent possible So we looked at LGA local government aid and the our goal was to maintain the 2010 and 2011 reduction Remember I said we made temporary and then there were these huge projected increases My goal and the goal of the legislature we adopted a plan that maintained at 2010 and 2011 and despite some politics and some other things going on in there we ended up fulfilling that goal and maintaining local government aid at 2010 and 2011 levels There was no reduction I ve heard that a lot There was absolutely no reduction but there was a certification Good city administrators knew not to expect more LGA and that s what we re hearing from all across the state That takes us to the next biggest item on the budget my 3 4 billion budget in the tax committee and that was the market value credit and to a person that testified in the tax committee they testified in favor of the elimination of the market value credit That idea did not come from policy makers It came from experts that we all work with It came from the League of Minnesota Cities It came from the Metropolitan Municipal Cities Association I believe Chanhassen is a member It came from the Association of the Minnesota Counties 37 79 Chanhassen City Council September 12 2011 The Metro Innercounties Association Every one of those associations participated in the development of the plan to eliminate the market value credit and they all came and testified in the Senate Tax Committee and said if you re going to make reductions in property tax aids and credits as we were required to do to meet our deficit they said that was the one to do And here s the reason why and maybe you know the history Maybe you don t But the market value credit was created in 2001 LGA was created many many years ago and we kept adding to the formula on local government aid We kept adding more and more aid into the mix Regional credit aid Jobs based aid The aid package just continued to grow and on top of that in 2001 you added this market value credit and it was intended to provide property tax relief to the property taxpayers but it never really accomplished that because we put a credit on the property tax statement and then the legislature s plan prior to this year was to give some of that money or all of the money to the cities that were extending the property tax credit Problem was out of the 10 years that we had the market value credit it was funded exactly one time in 10 years It s been abysmal It s been a failure And what s been happening with the reductions so it hasn t been a zero or a 100 in all those 10 years it s been whatever the legislature could come up with in it s budget So in the years where reductions were made the reductions came first against non LGA cities So if we had to reduce by half the first 50 came against cities like Chanhassen that don t get any LGA anyway and so we made this promise to the residents that we would give them a property tax credit but we never funded it It was just an entirely empty promise There were cities in the middle and there were some that always got it because they were LGA cities but there s no transparency there How could a reasonable taxpayer paying income or sales tax into the State have any idea what they re paying for through this market value credit program So we knew that it was a program that was targeted as one that was unsuccessful Truly unsuccessful so I worked at this one along with the members of the House and the Senate Tax Committees We looked at it and we realized that there was going to be this problem for the property tax payers with the credit that no longer exists and the best advice we had was to shift it to an exclusion of value and I don t mean to talk too long about this but I know you re dealing with these issues so stop me at any time if I ve gone too deep into the tax policy here because I can do this a long time But the market value credit when we took the exclusion Let me just go back to the credit The credit maxed out for any Minnesotan at 304 Maybe 306 I can t remember I believe it was 304 For a house value of 76 000 That was the maximum So if you thought about the chart that we had it showed that it climbed all the way real fast from a home value at zero all the way to 76 000 and there was a cliff all the way to 404 000 in value that was the maximum valuation house valuation that could qualify for a credit and remember that maximum credit was 304 So by the time you got to a home valued at 250 of 350 or 400 that credit was very small So when we eliminated the credit and replaced it with an exclusion of market value so instead of my house being worth you know 300 000 it would be that much less When we replaced it we found that it would have a very minimal impact on the property tax liability of the residents We found that there was a much as a 20 to 80 shift for the property taxpayer I know it s different for the city Remember our goal was to minimize the impact to the property tax the homeowners and their property taxes So we saw that there was a little bit of a shift there Slightly across the state so we put 30 million dollars into the direct property tax relief program and hopefully you all know about the PTR program Residents can apply for direct property tax relief depending upon their income So we put more money there to buffer any impact that there might have been to the homeowners Now I know that that left some cities thinking they were going to get some money to offset the rebate or the refund to the residents Some cities spent it Some cities didn t and we know that there were some impacts there We know that there s some shifting with other property tax classifications there There s bound to be and we ve done our best to minimize that as well but that is one of the realities of having eliminated what was a 568 million dollar program for 2012 and 13 that came out of our budget And so we met our targets We ve made some significant reductions in the property tax aids and credits budget 17 reduction so the legislature in some communities got criticized for not making real reductions I would say we made some very significant reductions that had some real impacts across the state and so it was not an easy thing to do but we did our best to reach our goal of reducing the property tax aids and credits budget So with that said we adopted our 35 2 billion dollar deficit our budget after 38 80 Chanhassen City Council September 12 2011 what was a very painful session and very difficult negotiating with the Governor And from my personal seat in the room working with the Governor the biggest challenge the shutdown really did was unavoidable Or was avoidable and it was something we all worked very hard to avoid There was nobody that thought that that was good for the State I really believe that that 34 1 billion dollar budget that we adopted met all of the needs and some of the wants for the State I would say that to this day And I would think that it would have been better to have passed that then it would have been to force the State into a shutdown and I tried to convince the Governor of that but that was not his goal so the alternative to that was to try and ask the Governor what he wanted to spend more money on If our budget met the needs and some of the wants what do you need Governor And he would not or could not articulate what he wanted to spend any more money on and would not until we ultimately agreed to the 34 35 2 billion dollars and so we never knew what his priorities were And I m just going to tell you from my own experience with 4 teenagers at home I wouldn t give any one of them 20 bucks if they didn t tell me what it was for and so I really feel that the money that we have at the State Capitol and I know you all feel this it s not my money and I m accountable for making sure that I am a good steward of the taxpayer s dollar It is my job to make sure that every dollar is well spent and that folks get what they expect from government and so I felt that very seriously and that is why I committed to the 34 1 billion dollar deficit and agreed to push that issue forward because I think people have good questions in the State of Minnesota and in our community about whether their money is being well spent and I m not talking about your budget Mr Mayor and members I m talking about their very legitimate questions about whether we have more government in water planning The city does it The county does it The watersheds do it The soil and water boards do it The state does it The Met Council does it The federal government does it Could we have any more water planning and it s just one example There s so much duplication in that and the residents are right to expect us to go find it and eliminate it They re right to ask us to say can some of these cities or counties consolidate some of their services They re right to expect it because they are making those same kind of drastic reductions in their homes for their families and in their businesses and we have to accept the fact that that s happening there and we are accountable to do the exact same thing and so these are tough choices we all have to make I know that you all are faced with the same ones Two more very quick pieces Three more quick pieces of information I know you have a long night but Mayor Furlong That s fine Senator Julianne Ortman Three things and then I would come back anytime to work in a work session with you If you have questions tonight I m available to ask them or if you d like me to come back for them that works for me too Three very quick things First of all there is a working group underway right now looking at property taxes at the State Capitol It s made up of representatives of organizations like the League of Minnesota Cities or the Metropolitan Municipalities residents It s being staffed by the Department of Revenue and by staff Non partisan staff at the Senate and House They re going to be making recommendations in January of 2013 and I really think the City I urge you to more than monitor this Please weigh in to these conversations because when those recommendations come out they are more likely than not to be adopted so what goes into that set of recommendations should include the City of Chanhassen s interests and concerns We want to have you involved in that It relates to fiscal disparities We ve broaden it to include a review of fiscal disparities and how should we change that I know you would all agree with me that that is long overdue Fiscal disparities Property tax aids and credits like LGA and the 22 craziness 22 property tax classifications that we have in the State of Minnesota There s no good way to explain to anybody why we have 22 different classes and what they all mean and I ve tried Believe me I ve tried to understand and I don t The last thing is that there s an amendment that I would ask you to look at and consider supporting It s a Constitutional Amendment that I ve prepared that has 33 other members of the Senate that support it It is a Constitutional Amendment to restrict spending to 98 of our revenues so that 2 would go into reserve We don t have a taxing problem in this State We have a spending problem We somehow find a way to spend more 39 81 Chanhassen City Council September 12 2011 than we have and leave ourselves structural deficits as we ve done for the next biennium You know we went from a 5 billion dollar structural deficit to a 2 2 billion dollar structural deficit meaning we already know we re in the hole in the next biennium It s better but it s not a lot better We can do better than that and I think we have to Then the last final piece is the economic forecast Dr Stinson Dr Tom Stinson is the State s Economist Our last budget was based on a projected growth factor of 3 increases in 2011 12 and 13 based on a global insights projection That was our last economic forecast Dr Stinson has already said there s no way to expect that and so I believe in November we will be revising the economic forecast downward and Dr Stinson has used these numbers He has said instead of 3 growth in 2011 it will be more likely 1 6 Rather than 3 in 2012 1 9 and only 2 2 in 2013 So that s already a reduction in the national economy by 4 just since our last economic forecast so we are going to have to go back to work at the Capitol We re going to have we have a deficit We re going to probably pass a supplemental budget that is not likely to spend any more money It s likely to find more reduction so it doesn t sound like good news but we ll know more in November As I said I believe these are really tough times for Minnesotans for residents of Chanhassen and we all have to be truly aware of that and ask ourselves a question how much can they afford in terms of government and then I know you all agree with me that we have a collective responsibility to make sure that every dollar they do spend is spent very wisely so with that Mr Mayor and members any questions you have I welcome them and I also happy to come back at a time more convenient for you all Mayor Furlong Senator thank you Any questions for the Senator this evening Councilwoman Ernst I have a question Mayor Furlong Councilwoman Ernst Councilwoman Ernst Senator good to see you again I m sure that it does feel good to have a little bit of time where you can have some down time A question that I have and I ll probably find out more on Thursday night at the Metro Cities Board meeting but are the cities that are getting LGA now are they continuing to get the same dollar amount of LGA or has that been reduced Senator Julianne Ortman Thank you for the question It has not been reduced I think the miscommunication comes from the fact that when we adopted that the temporary reductions but we left those permanent increases that meant that the State certified an increased amount for LGA for cities that received it for 2011 So there was this misunderstanding between the fact that we were never going to have that money and the fact that it was actually certified and as I said I believe the cities knew and they came and testified and said they knew they were not going to get more money and they asked us to at least hold them harmless and we did that We accomplished it and I think it will be a challenge next year to hold the cities harmless but I think we have to look at that LGA formula because you have cities like New Germany that absolutely need that money to survive and you have cities like Minneapolis on the opposite end of the spectrum and I would ask you all to look at your per capita spending in light of all the other cities in the state I don t know what benchmarks you use but in 2009 the State Auditor did a report on per capita spending for cities over 2 500 Now I would guess that the 2010 report is out now I would guess that the City does very well Statewide average is about 772 The City of Minneapolis 1 542 The City of Minneapolis is just slightly under Or St Paul just slightly under that and these are cities that are big takers on LGA and so I think we have to go back and look at this LGA formula and say okay this is how much money we have for LGA Are we spending it in the right communities for the right reasons and so there is a big conversation that we have to have about LGA but I would invite you to look at how you compare I would believe that it s very favorable Mayor Furlong Just for clarification and I believe our per capita spending was 424 for 2011 40 82 Chanhassen City Council September 12 2011 Senator Julianne Ortman As I said residents are very proud of the City of Chanhassen so Mayor Furlong Other questions for the senator Councilman Laufenburger Just a comment Mayor Furlong Please Councilman Laufenburger For you and your fellow legislators and senators to eliminate a 570 million dollar program I just congratulate you on that I think that less government only comes when we take away that government which has been in place for far too long especially if it s a failed program like the market value homestead credit program apparently seemed to be so senator I just keep looking for those things that just are not working and get rid of them Senator Julianne Ortman Thank you for that We will and as I said this working group you are invited to attend There are no gold plated invitations for anybody at the Capitol and you know that the world wants those people that show up and so we really do need participation from smart people like residents and our elected folks and our officials here in the city We need them to participate It s a good example what s happening here in the city Mayor Furlong Thank you Thank you Senator we appreciate your service and for coming here tonight and sharing your thoughts with us That s been very helpful and educational so thank you Senator Julianne Ortman Thank you for having me and again if you d like a work session or something and residents also are very I m very happy to take calls from them I know that I serve the residents and elected officials and anything I can do I m very willing Mayor Furlong Thank you very much Senator Julianne Ortman Thank you Have a good evening Mayor Furlong Thank you At this time we ll move to item 5 under new business which is consideration establishing the preliminary 2012 levy SET PRELIMINARY 2012 LEVY Greg Sticha Thanks again Mayor and City Council members I m going to go through a power point presentation this evening that highlights a number of the things that we ve been talking about the last month and a half or so in regards to the budget and setting a preliminary levy I m going to first start with the budget calendar that we have left for the remaining of this year This evening we need to set a th preliminary levy and it will be certified to the County actually on the 15 which is Thursday I believe so th between now and the 15 we will need to set a preliminary levy and then get that onto the County On th September 26 we will be reviewing PTO versus a sick vacation benefit program and we ll also be reviewing compensated absences and what actually compensated absences are and the impacts or the lack th of impacts that they may have on the budget On October 10 we will be reviewing enterprise and special th revenue fund budgets as well as reviewing the 2012 to 2016 CIP On October 24 we will have the third quarter review of revenue and expense data for 2011 and Ehlers will be here to present our 2012 utility thth rate study On November 14 and 28 we have kind of open spots left to discuss any remaining work th session items that we haven t gotten to related to the budget the CIP or utility rates On December 5 we ll be holding a public budget meeting where the residents will be allowed to come and give public comments as to the preliminary levy that was set The residents will be getting Truth in Taxation 41 83 Chanhassen City Council September 12 2011 statements from the County in the middle to late part of November On those statements will be the meeting date and time for our public budget meeting At that point in time the Truth in Taxation th statements will be based on the preliminary levy you set this evening Then on December 12 we will pass a final levy and as all of you are aware that levy can go only down from the number that we set this evening We ll also be passing budget for 2012 to 2016 CIP and we ll also be setting utility rates for the upcoming Budget assumptions we used for preparing the 2012 budget We have 1 1 2 wage increase in the budget for 2012 for employees which equates to about 52 000 of an increase to the general fund We have projecting a 15 increase in health care costs We will know more about that number here in the upcoming weeks but to the best of our knowledge at this point we are projecting a 15 increase for our health care costs for 2012 The County has let us know that our new construction for taxes payable in 2012 is 1 16 which equates to 119 000 in potential new levy dollars from that number We ve set the building permit revenue number the same as the 2011 budget for the 2012 budget And in all three scenarios that you ll see presented this evening service levels will remain the same for each of the scenarios We did throughout the power point here we re going to have a number of comparison documents that compare ourselves to our key financial strategy cities The first one we took a look at at least to the ones that responded to us what were they planning for cost of living increases for staff for 2012 and attached is the schedule of the responses that we did get for the cities that are at this point planning on wage increases for employees for 2012 And what they had for increases in 2010 and 11 Under Scenario 1 of the power point in the packet in front of you this evening the levy for Scenario 1 would be a total levy of 10 273 890 which is actually 6 500 more than the 2011 levy after adjusting for the market value homestead credit program change Senator Ortman took the time this evening to explain the change in the program from a credit to an exemption Because the City of Chanhassen in the early 2000 s decided to levy up for that dollar amount because we were not receiving the credit from the State in order to achieve the same tax amount to the property we will have to now levy back that same amount of that 150 000 Scenario 1 again all these Scenarios will offer the same service levels either under 1 2 or 3 The impact of the 10 273 000 for a resident would result in an average property tax bill of approximately 3 to 4 higher than the previous year assuming your home is an average home in the city of Chanhassen and saw a decrease in value close to the average of all properties in the city of about 4 This is without projecting any impact to change in the market value homestead credit program will have The one thing that the exemption program differs from in terms of the credit program is it does vary and depend on the amount of properties that you have in your community that are under 413 800 and Chanhassen has a number of properties that are over that amount versus some communities have a number that are less than that amount so all depending on the number of homes you have in each of the value ranges will depend on the exact impact that will have on your property tax bill Staff is projecting that if your home is less than the 413 800 and depending on how much less than that you are you will have some type of positive impact from the market value homestead credit change If your home is over that amount you ll probably have some type of negative impact from that The exact dollar amount is hard to determine Neither the League of Minnesota Cities nor the County has really gone out on a limb and say this is exactly how you would calculate it It s a very difficult formula and as you ve heard we have 22 different class rates to take into account so but staff believes that there would be a negative impact for those homes above and a positive for those below that amount Under Scenario 2 this will be a total levy of 10 236 390 which is 31 000 less than the 2011 levy after adjusting for the market value homestead credit program change The impact to the residents under Scenario 2 would be essentially the same property tax bill from the City of Chanhassen as the previous year Again same assumptions would be here in terms of the market value homestead credit program change Below the 413 you d probably see some type of positive impact maybe meaning your property tax bill would be less Above it you d probably see some type of negative impact meaning your property tax bill may be slightly higher Under Scenario 3 total levy of 10 146 390 which is 121 000 less than the 2011 levy after adjusting for the 150 000 change for market value homestead credit Approximately resident impact under Scenario 3 would be about a 7 to 8 decrease in their city portion of their property tax bill and again the same assumption here as the previous two Scenarios in terms of the market value homestead credit program 42 84 Chanhassen City Council September 12 2011 change and the impact on a property This slide has been included to show the budgeted expenditures Senator Ortman talked about them this evening The State Auditor put together a report that showed the budgeted expenditures for all the communities Up here you can see our KFS cities that we compare ourselves to For 2010 to 2011 the City of Chanhassen had a 1 14 increase in budgeted expenditures with the average being 1 1 of all of our KFS cities We also looked at Carver County cities and where we compared to Carver County cities and so those are included as well Then we took those numbers and based on our population we took a look at per capita spending in 2011 How do we compare to our KFS cities Chanhassen s 424 we talked about that number just a little earlier this evening The only communities with a lower per capita spending are Oakdale and Chaska and they re very very close to our number The average being 451 of our KFS cities And we also looked at Carver County cities how we compare on per capita spending The number for Chanhassen was almost identical again to Chaska and Waconia with Carver and Victoria a little higher with the average being 441 per capita spending We also wanted to give the City Council an idea of the tax rates in Carver County and where they re currently at for 2011 Chanhassen is the second lowest only behind Chaska I guess one thing I get to point out in terms of the Chaska tax rate is that they do have a 2 5 million dollar franchise fee for their electric utility that they charge to all their residents who pay electricity in the community If they were to levy that tax versus have a franchise fee it s my estimation that their tax rate would be almost identical to our tax rate The average tax rate in the county is 50 37 Debt per capita We also took a look at where each of our KFS community cities compare in terms of the debt load they re carrying Our debt per capita is 1 550 We also put on this slide the bond rating that each of the communities has in our KFS cities The average debt per capita is 1 876 and again we re at 1 555 Some other important factors to consider as you re we went over this evening We sold bonds earlier today One of the things that the rating agencies certainly follow very closely is how close management is in communicating with the City Council on all of their long range financial plans and again for the second the third time now Standard and Poor s has cited that the City s financial management assessment is considered strong We have well embedded financial practices that are likely sustainable They also had commented on some other things including our proximity to the Twin Cities and our strong income base in the community Recommendation Staff is recommending that the City Council set a preliminary levy under Scenario 1 Scenario 1 would allow the most flexibility between now and setting a final levy in December It gives us the opportunity to find out about any more numbers that may impact the budget the rest of the year including what increase there may be for health care costs and any other variables that might impact the budget the rest of the year th before setting that final levy on December 12 That s all I have Mayor Furlong Thank you Alright thank you Questions for staff Councilwoman Ernst Yeah Mayor Furlong Councilwoman Ernst Councilwoman Ernst So as I was reviewing all these numbers and going through what we had listed under tax capacity base tax levy and under the different three scenarios it would have been good if we could have seen it apples to apples For example there were some public the public works facility and debt of other agencies from what I can see were included in the three scenarios but they re not included I m sorry They re included under tax capacity base levy but not the three scenarios Greg Sticha All of the levies are included in the under all three scenarios for the public works facility and the fire station They re all included Councilwoman Ernst Well the potential fire station is but where are these other listed Where is the debt of other agencies listed under the three 43 85 Chanhassen City Council September 12 2011 Greg Sticha That is combined under total All bond funds That would be included in the bond fund number Todd Gerhardt The 1 28 Greg Sticha The 1 28 It s the same for all three scenarios Councilwoman Ernst But it s just not listed the same I mean Greg Sticha It s not broken out into detail Councilwoman Ernst And that s what I m saying if we could have if I could have seen it to where it made sense and the capacity tax levy compared to what s listed at the bottom it would have made more sense Greg Sticha I can have those broken out next time you see them Councilwoman Ernst And then the public works facility where is that listed in there Under the scenarios Greg Sticha That would be on the bond funds as well I ll have a break out of all of the details Councilwoman Ernst Okay Greg Sticha Just as above Councilwoman Ernst And then there were others and I don t know if this would be the same type of situation but there were some that were included in the three scenarios that were not included in under the tax capacity Greg Sticha The tax generation capacity listed below is simply is really not a number that is can be compared to the levy All we have been doing there is tracking our tax capacity based on our levies from previous years and any properties that are coming off the books in terms of tax increment financing so really that number is not related to or intended to be related to the actual levy It s more used for a percentage calculation to help calculate the impact on the average property owner So it s not really it s not intended to be a levy dollar amount Councilwoman Ernst So I think if we can just get those labels corrected that will help identify what we re looking at for the levy versus the three scenarios Greg Sticha Okay I can change the labeling on those as well yeah Councilwoman Ernst And then we had in your format Greg you have listed that we there s an increase of 6 500 a person Just on the side of the percentage increase Greg Sticha Yep If you go back up to yeah at the top The increase in the levy is 6 500 Go back to that spread sheet Paul To the top The increase is 6 500 once we factor in eliminating the 150 000 from the market value homestead credit change for next year So if that program had remained unchanged if they had kept the market value homestead credit program in place for 2012 that levy would be 150 000 higher than you re seeing in front of you 44 86 Chanhassen City Council September 12 2011 Councilwoman Ernst Well as I went through everything I came up with roughly 400 000 additional in spending and just to give you some of these for example there s 126 000 with the decrease in the library referendum and that would be additional monies right Greg Sticha Well our total bond levies are the same Councilwoman Ernst Right but that is additional money It s money that we had before that was 420 some thousand Greg Sticha We also had Todd Gerhardt You have to look up the entire debt schedule like we referenced in the Councilwoman Ernst Yep and I yep But there s still a gap there and I know what you re trying to do with that is make it flat Todd Gerhardt Balance Councilwoman Ernst Right Todd Gerhardt Yeah so some are going to go up Some are going to go down each year but the total is going to stay the same So library may go down 212 bonds may go up but they balance at the right So if you ve got your debt schedule Greg Sticha I can pull it up Mayor Furlong You did fine Paul Just apparently not good enough Greg Sticha If you look to the far right of this spread sheet Mayor Furlong Why don t you for the people watching at home why don t you explain what this spread sheet is Greg Sticha This spread sheet is our bond tax levy spread sheet which projects and plans our debt that is sponsored by or planned to be paid for by property tax dollars So this spread sheet monitors all of the debt that we have that is intended to be paid for by property tax dollars The City Council has taken a policy decision a number of years ago to attempt to keep that total levy flat going forward and what I think Councilmember Ernst is referring to is we did have a change in the library bonds that went from 495 down to 351 and offset by that is for example Audubon And this council passed a levy to help fund for the debt that we issued to the EDA for the construction of Audubon So that still gives us the same total debt levies of 1 809 190 So our total debt tax levies are the same for from the previous year It s just which debt levies are all the debt levies are not the exact same dollar amount Some of them have shifted between the various types of debt levies but the total in total it is the same debt levy from the previous year Councilwoman Ernst But isn t there still the additional money that is considered to be expense even though we ve got it listed out here to keep the levy flat It s still additional it s still additional money I m sorry not additional expense Additional is it Greg Sticha Had the City Council 45 87 Chanhassen City Council September 12 2011 Councilwoman Ernst I m looking at it as a decrease Greg Sticha Had the City Council not decided to do Audubon then you could have potentially had a decrease in this number Councilwoman Ernst Interesting Okay Well and then I came up with Todd Gerhardt So just to show you go back to that again Greg Go down to the right So 2016 is a year where you see the 1 377 000 That would be a 431 000 decrease that isn t accounted for as of yet but you know that would be a year where you would see a substantial decrease or an excess levy Mayor Furlong With regard to Todd Gerhardt Over the 100 Mayor Furlong Over the levy associated with the bonds from the prior year Greg Sticha Correct Todd Gerhardt But I think if we go back to pavement management we may be taking that dollar amount and putting it towards street reconstruction but again it s up to the council at that time to decide Councilman Laufenburger But what you re Mr Gerhardt and Mr Sticha what you re doing here is you re really managing to that consistent levy level of 1 809 190 which was the direction that the council gave you at some point in time is that correct Todd Gerhardt Correct We re managing our debt to that level Councilman Laufenburger Right Councilwoman Ernst There were a couple other ones So there was also additional expense that we had that s 119 000 with new construction and then this 150 000 that you re talking about Are you saying that we have to levy that back in now Greg Sticha No we re eliminating that from the levy because we had put it into the levy back in either 2002 or 2003 It was before my time here Councilwoman Ernst But we never used it right Greg Sticha Well no Todd Gerhardt Got it Councilwoman Ernst Or okay never got it Todd Gerhardt The County takes it out Greg Sticha Under the old market value homestead credit program what the County did was essentially take away your first 150 000 and in order for us to get 10 million dollars in true levy dollars we had to levy 10 150 000 The County essentially gave the credit to the property tax owners but the State never gave us the 150 000 in the past and so that s why back in early 2000 s the City Council decided to pay 46 88 Chanhassen City Council September 12 2011 for a City Council decided to levy up to ensure that we were going to get our full 10 million dollars Now that the program is being eliminated it s allowing us to lower the levy by that 150 000 that we had built into the levy to make sure that we got our full 10 million dollars Councilwoman Ernst Okay Greg Sticha If we did not eliminate that 150 000 it would result in a property tax increase to our residents Todd Gerhardt To the tune of the 156 500 Councilwoman Ernst Right Todd Gerhardt Instead of 6 500 Councilwoman Ernst Right Greg Sticha Yep Councilwoman Ernst And then with the calculations that I ve done and I m trying to figure out where this money is allocated too So we had an increase in wages of 1 5 that are built into the budget right And 15 health care insurance Greg Sticha Correct Councilwoman Ernst So from my estimation from what I ve gotten is 1 5 in wages comes to roughly 74 000 75 000 At a 1 5 increase That doesn t include compensated absences of course Greg Sticha Okay The 1 1 2 percent is based on the actual gross wages and we have a very detailed spread sheet that breaks that out and that comes up with that 52 500 and we put into the budget the exact amount per employee of the City of Chanhassen into the budget for that 1 5 increase so Councilwoman Ernst Well and I should clarify This includes the 1 5 of wages coming out of the enterprise funds as well Greg Sticha Right Councilwoman Ernst Not just the general budget Greg Sticha Yes there would be an additional amount for the enterprise funds on top of the amount you see listed for the general fund correct Councilwoman Ernst Right Councilman Laufenburger But those are not levied is that correct Greg Sticha Correct Those are paid for by utility rates Councilwoman Ernst But it s still additional expense Greg Sticha We ll be discussing the utility rate here in a month or whatever the calendar said 47 89 Chanhassen City Council September 12 2011 Councilwoman Ernst Right And then health care insurance again across the board for the general fund and enterprise funds came to roughly 64 000 65 000 Greg Sticha There would be an additional amount for the enterprise funds as well that is correct Laurie Hokkanen Let me just clarify The 15 it s not a true total 15 increase if you remember the two spread sheets we looked at It s 15 of the premium cost By participating in a health savings plan we were able to hold a certain portion of our expenses Councilwoman Ernst Right and that is taking that into consideration Laurie Hokkanen Okay Mayor Furlong If I could Ms Hokkanen is there a ratio between the total cost that s related to the premium versus the health care do you know that or Mr Sticha Laurie Hokkanen I think off the top of my head it s about 20 80 premium cost 20 Does that sound about right Greg Sticha That sounds about right Laurie Hokkanen 20 is held constant in the deductible about 80 in premium It d be 25 75 Councilwoman Ernst So where is that money in here In any of these scenarios Todd Gerhardt General fund Councilwoman Ernst It s in the general fund Greg Sticha It s within the general fund levy The 50 000 that is under bullet number 2 listed here is within the general fund levy Councilwoman Ernst And the health care in there Todd Gerhardt General fund The 7 514 700 Greg Sticha It s in the general fund Todd Gerhardt With the exception of the enterprise and that would be broken out into each of the enterprise funds Councilwoman Ernst Right So roughly I mean we re looking at some additional expenses here that quite honestly I m not comfortable with what we ve talked about here and what my findings have been in really supporting any of these scenarios because I need more information as to what is our budget going to look like It feels like we re putting the cart before the horse and until we know what our budget is going to look like how can we actually determine even making a decision on the preliminary levy We need to know what we re dealing with before we can really figure out what are going to do for taxing our taxpayers Are we going to give them are we going to give them money back Are we going to ask them for more We don t know what that looks like And is there a way to do that I mean we talk 48 90 Chanhassen City Council September 12 2011 about budgets We re talking about budgets now and we ll end up talking discussing budgets what is it the end of December Todd Gerhardt First part of December The next 3 months Councilwoman Ernst So and that s what I m struggling with with this It s like we don t really even know what we re up against What we re looking at There s too many gaps in this Mayor Furlong Are there other questions for staff Councilman Laufenburger I have a couple Mayor Furlong Councilman Laufenburger Councilman Laufenburger Mr Sticha you toiled with explanation behind the market value homestead credit and what was going to happen and how that would affect individual property owners What entity government entity actually has a responsibility of calculating the impact on the individual property taxpayer do you know Greg Sticha Well Carver the County will eventually send out a Truth in Taxation statement that will be best based on the new changes Councilman Laufenburger It would be this is your estimated property tax bill for next year right Greg Sticha Correct And at this point they ve hesitated to give an exact calculation I think they re still working on the legislative changes that happened just in July so and the League of Minnesota Cities has also been very cautious as to come up with an exact calculation As Senator Ortman pointed out the entire credit program was a maximum of 300 so if you kind of back into some of the numbers just based on percentages and percentage of the value of homes one could make a guesstimate that maybe the impact on a home approximately of 320 000 in value might be a couple dollars 2 4 5 dollars somewhere in there but I really can t give you an exact number I don t think anybody could give you an exact number at this point Councilman Laufenburger Yeah no I wasn t asking for an exact number I was trying to understand where that calculations would come from and it sounds like what you re saying is Carver County the people who distribute the property tax statement both the preliminary and then the final based on our final levy and the school district etc Greg Sticha Correct Councilman Laufenburger So all of the fog regarding the Minnesota excuse me the market value homestead credit that will all clear when we get our final property tax bill Greg Sticha Your final property tax bill Mayor Furlong In March of next year Greg Sticha Right in March of next year There s one other thing to keep in mind The Truth in Taxation statements that you get now also can change even if all the entities levied the exact same dollars that they said that they were going to in their preliminary levies because of home value adjustments the numbers could change slightly after the final levies have been set 49 91 Chanhassen City Council September 12 2011 Councilman Laufenburger So that s right That preliminary tax bill which is not a bill Greg Sticha Right Councilman Laufenburger Has a preliminary market valuation on it as well is that correct Greg Sticha Right and so there are things within there that can change that could not probably significantly change the tax bill but certainly could between that and the final tax bill Councilman Laufenburger Okay thank you You showed us a chart comparing budget dollars for 2010 and 2011 I wonder if you have at your disposal actual dollars spent in 2009 and 2010 as compared to budget dollars That s a little bit of a surprise I m sorry I didn t ask you that earlier Greg Sticha I wouldn t have those numbers available I would have to probably scour each of the KFS cities financial statements and Councilman Laufenburger Well I wasn t I m not I don t care about the KFS cities I m thinking about just the City of Chanhassen Greg Sticha Oh yes Councilman Laufenburger My question is what was the actual change in what was the percentage change in actual dollars spent by Chanhassen in 2009 and then in 2010 Greg Sticha I ve got to see if I can get that number for you Councilman Laufenburger While I appreciate budget is a good predictor the precision comes from what we actually spent Todd Gerhardt It was roughly 188 000 less in 2010 Greg Sticha I can give you the number for 2010 That s the only CAFR I have in front of me this evening Councilman Laufenburger Alright Greg Sticha And are you wondering about expenditures or revenues Councilman Laufenburger I m just wondering about expenditures General fund expenditures yeah Greg Sticha For 2010 we had budgeted general fund expenditures of 9 507 400 We had actual expenditures of 9 319 006 Councilwoman Ernst I m sorry Greg what was that number Councilman Laufenburger 319 Greg Sticha 9 319 006 Councilman Laufenburger That s 188 000 less okay That was 2010 Do you have 2009 perhaps 50 92 Chanhassen City Council September 12 2011 Greg Sticha I have the actual number Actual expenditures for 2009 were 9 088 527 Councilman Laufenburger Okay Can you do a quick calculation What was the change in actual spending from 2010 over 2009 Greg Sticha Yep I can tell you that Todd Gerhardt Planner s dream Kate Aanenson I know It s all planned out Todd Gerhardt Well that s good he s using a calculator You don t want to use administrative math here though I think we hit it right on the nose here Greg Sticha 2 5 Councilman Laufenburger And if I should ask first Do you anticipate the 2011 general fund spending will be 9 727 800 Or do you think it will be less Greg Sticha Is that what we have in the budget document Councilman Laufenburger Yeah Yeah Todd Gerhardt Typically we run about 1 less each year and from an expenditure side Revenue is you know dependent on building permit revenue and other revenues but typically it s been running around 1 Greg Sticha The number has slowly shrinked over the last couple years Councilman Laufenburger Actual versus budget has shrinked Greg Sticha Yeah Yeah the actual expenditures versus budget the amount of the variance between the two at the end of the year has slowly begin to shrink because we have looked in for areas to tighten the budget wherever possible so we are getting closer to a very very identical number between what we actually spend and what we budget The other thing to keep in mind is each of the last couple years we have directed staff to because of the economy only make needed expenditures and any discretionary spending has been indicated to staff that they should avoid anything that would be Councilman Laufenburger Or at least defer it until you have a greater indication of revenue from Greg Sticha And there s a number of line items within the budget where we have done that Where we have directed staff to do just that Councilman Laufenburger Okay Greg Sticha Which would certainly have an impact on why we would have been under budget in 2010 and or 09 Todd Gerhardt And you know we try to encourage departments to be good managers and stewards of their money Not to spend up to what they have budgeted so you know every intern that comes into city 51 93 Chanhassen City Council September 12 2011 hall I ve tried to explain to them no we don t spend up to our budget and you know we only make purchases that we need We get estimates and whatever is left over at the end of the year the council decides what happens to that money It s a message that we re trying to continue to instill in the organization Councilman Laufenburger Okay My last question Mr Mayor Greg you showed you compared Carver County tax rates or Chanhassen with other tax rates in Carver County for the 2011 tax rate Tax year excuse me Do you have a sheet that shows the tax rate within Chanhassen over the last 5 to 7 years Greg Sticha I do It might take me some time to find it but I do and I can certainly email that to you at some point but I can go look and see if I can find it Councilman Laufenburger If you can find it I d appreciate it Todd Gerhardt The only thing I would preference on that is that it will fluctuate based on market values so Councilman Laufenburger Higher market value lower mil rate Todd Gerhardt Lower market value higher mil rate Higher market value lower mil rate And so when you compare yourself to the other cities is the best way to do that And then you know so our s will show an incrementally increase but our market values have gone down Mayor Furlong Just within the last recent few years Todd Gerhardt Correct Mayor Furlong Yeah prior to that it was a steady decline as the levy grew at a rate slower than the market values Councilman Laufenburger So if I m not mistaken I think back in 01 and 02 I think our mil rate was up around 35 36 37 is that right Todd Gerhardt Yeah Greg Sticha Our rate was at a low of the previous year of 20 Todd Gerhardt Tax rate Councilman Laufenburger Tax rate Mil rate Greg Sticha 23 03 Okay And then because of the changes in home values we ve seen that rate since go up slightly Mayor Furlong But the actual dollars paid are not necessarily Councilman Laufenburger And my last question is for you Mr Mayor That is this is my first budget cycle as a City Council member and I certainly appreciate not only the dialogue but the multitude of information that I ve been given but the decision we are making tonight is not a decision on what s in the budget The decision we re making tonight is the essentially the frame of the window that we are going 52 94 Chanhassen City Council September 12 2011 to give to the city staff on how much money we re going to allow them to spend Am I saying that correct Mayor Furlong At the most Councilman Laufenburger At the most At the most Mayor Furlong Well it s how much what s the maximum amount that we would levy in terms of property taxes Councilman Laufenburger Right Mayor Furlong For all purposes related to property tax Councilman Laufenburger But if we say this is the amount then we will take the next 3 months to help the staff decide where within that levy where and how they will spend that money and it may mean less here Little bit more there You know substantially less here and substantially less there so Mayor Furlong That s correct Councilman Laufenburger So there are no we re not making any budget decisions tonight We re not deciding tonight that yes staff will get a 1 5 pay increase is that correct Mayor Furlong That s correct Councilman Laufenburger Alright thank you for that clarification Mr Mayor Mayor Furlong Other questions for staff Mr Sticha with regard to the overall projected or the preliminary budget that corresponds to the scenario 1 and here I m looking back at the 2012 budget expenditures sheet If I m looking at this correctly what staff is currently proposing is under scenario 1 about a 0 82 increase in total spending being proposed in preliminary 2012 relative to approved 2011 is that correct Greg Sticha That s correct Mayor Furlong So the council last year approved a budget of if I m looking at this correctly approximately 9 6 million dollars in spending and corresponding spending this year or in 2012 that s being proposed even though to Councilman Laufenburger s point we re not adopting any of these assumptions but what s being proposed currently is just under 9 7 or basically less than 1 increase over the prior year Greg Sticha Correct Mayor Furlong Did I get that correctly So when included in those were the assumptions that you had which again while we re not adopting anything 1 5 increase in compensation 15 increase in the premium on the health insurance which is probably still more than a 10 increase on a weighted average basis for health case Both of those which are significant expenditures those are both higher than the 0 8 overall increase so that tells me that in some areas we re reducing projected spending in some of the categories is that a reasonable assumption Greg Sticha Yep that s correct 53 95 Chanhassen City Council September 12 2011 Mayor Furlong Are there any the other assumption was that the level of services would be able to be maintained Current level of services will be able to be maintained so how are we reducing expenditures still maintaining services in all these other areas What s generating those reductions in spending in different categories Greg Sticha Well the most significant one and changes from the 2011 budget to 2012 is the contract for policing services with Carver County I believe that accounts for 40 000 of a change between the previous years That s the most significant Others would Mayor Furlong And with that reduction of spending that s not a reduction of any service level Greg Sticha No Mayor Furlong In fact it s a revision to the management structure under the contract policing in which they expect to provide better service Greg Sticha Yep that s my understanding of the contract Mayor Furlong Okay Okay So that s one of them but there are other areas obviously Greg Sticha There were other less significant line items that were adjusted along the way either to be more in line with some of our historical actual spending or areas that we felt we could make minor adjustments downward None of them nearly as significant as that dollar amount but there were other adjustments to other budgets that were other line items within the budget that were downward yes Mayor Furlong Okay And the next result of all those was then the proposed under scenario 1 of less than 1 increase in spending If scenario 2 3 scenario 14 if any other scenario for or preliminary budget was approved that was less than scenario 1 that would suggest an adjustment to the overall general fund spending would also go down unless we make adjustments to other levy amounts Greg Sticha Correct Mayor Furlong But there correspondingly if the other levy amounts were held the same then there d be a reduction in the total spending the general fund would have to absorb that Greg Sticha Correct Mayor Furlong Correct okay Which would result in some sort of spending growth less than even the 0 8 that s currently being proposed Greg Sticha Yep Mayor Furlong Okay Thank you Councilwoman Ernst Can I just make a comment for clarification Mayor Furlong Question sure Councilwoman Ernst When Councilman Laufenburger was talking about we re not voting on the 1 5 increase or 15 increase in health care You are voting you are voting on that tonight as a preliminary 54 96 Chanhassen City Council September 12 2011 levy because it s included in the general fund but not as the final levy Right Because it s included in the general fund or at least that s what you had indicated implied earlier Mayor Furlong It was an assumption used in generating the preliminary budget Councilwoman Ernst Right Right Mayor Furlong But that but I think Councilman Laufenburger s question as I understood it was are we approving that change and the answer was no Councilwoman Ernst And that s true but I m just saying the preliminary levy tonight you are approving that as a preliminary levy Not as a final Councilman Laufenburger I disagree I disagree I don t think we re I don t think I m putting my stamp of approval of any departmental budget expense tonight I think all I m doing all I am doing is I am I will be expressing my opinion on what s the amount of the levy that I am prepared to ask the citizens of Chanhassen to be a high levy point and then after tonight I will work diligently with city staff and other council members to make sure that whatever dollars we end up levying the citizens of Chanhassen we spend those in the most effective and most efficient way Councilwoman Ernst And you are correct from the way I understand it as well but I m just saying tonight when you approve the levy tonight whichever one of these scenarios you approve it is included in the general fund number Right Isn t that what you said earlier Greg Sticha It s included in the assumption of creating the general fund budget Councilwoman Ernst Right Greg Sticha But to Councilman Laufenburger s and Mayor Furlong s point you can change that number Councilwoman Ernst And that s true and I believe that I m just saying tonight if they vote on any one of these scenarios they are approving as part of the preliminary levy Mayor Furlong Approving what I don t think there s any approval of any spending Councilwoman Ernst If you approve the levy tonight the budget the general budget includes those numbers to get to these levy numbers Mayor Furlong Well they re Councilman Laufenburger It was a number that was included for planning purposes but we re not Councilwoman Ernst And that s what it is Councilman Laufenburger Yeah but we are not the plan is still moveable from my standpoint yeah Councilwoman Ernst And it is Councilman Laufenburger What will not be moveable though is the maximum amount of levy that we can present to the citizens of Chanhassen 55 97 Chanhassen City Council September 12 2011 Councilwoman Ernst Correct Mayor Furlong And that s what is being before us tonight Councilwoman Ernst Right I understand that Councilman Laufenburger When I say to my son or when I did say to my son you know you ve got 200 to spend for clothes for school I don t tell him that he can 20 for the jeans or 50 for jeans It s 200 Councilwoman Ernst That s true Councilman Laufenburger So I feel like that s Councilwoman Ernst Or jeans and a t shirt is included It s included in the 200 Councilman Laufenburger That will be negotiated after the fact yeah Councilwoman Ernst Yes Mayor Furlong Any other questions for staff at this point There may be some others as we get into discussions but if there are no other questions of staff I d like to hear discussions and comments with regard to establishing a preliminary levy Thoughts comments Councilman McDonald Well I ll go ahead Mayor Furlong Councilman McDonald Councilman McDonald I ll go first You know I guess first of all to Commissioner Ernst you know I do want to say thanks because you know we have gone through this in great detail Learned more about how the city spends the money this year than I think in the past but what it all kind of comes down to for me is that it s imperative that we maintain services where they re at I mean that s the first thing I m looking at because again what the residents are saying is they want the services We ve been over this 100 times No one is willing to give up the services because they are very important to them and it s not as though it s 100 across the board but I mean it is important to the residents in general that we provide the services that we do and I just don t see any way to cut any of those back so the big thing I m looking for is we have to be able to maintain services and that s going to cost a certain dollar amount As far as the 1 5 and all like that yeah all we re doing is setting a number We could say that 1 5 goes to roads if we want to I mean that s the whole thing between now and December that s the details of where do we want to spend our money so all I would say to the council is I think we need to give ourselves enough latitude so that we can make those kind of decisions Yeah every budget year there s always the unknown Health care has been always unknown until I think about October or something when they get the final numbers so we never really know So that s the perspective that I m coming from is that I just want to make sure that whatever we do we end up maintaining services because that as I understand it from the residents is number one We need to be efficient in doing that and that s our job in setting the budget between now and December and as we get into it in more detail in certain areas I m sure we ll change numbers around but that s the perspective that I ve got tonight is that you know to me it s services The only thing I d like to add to that and again I tried to get it out when Ehlers was here You know we ve managed to do a very unique thing in getting the AAA bond rating and I think that my hats off to staff It s off to council because we re the ones that set the policy but they implement the policy I 56 98 Chanhassen City Council September 12 2011 mean that you know we just kind of mentioned that but that s a really big deal and we re already seeing benefit from that in the fact we re able to retire bonds early and you know save a lot of money over the long term That s very important and one of the things that they hit us up on was the management of the way we do things The communication The fact that we take care of infrastructure I mean I know no one likes to get their road targeted for you know being redone or anything but that s part of what makes the City work is the fact that we keep all of that up and that s very important so again what it comes down to is everybody likes the City the way it is I sit around and talk to a lot of people and it s like what would you change No one could come up with anything that they really really want to change When they think about it they like the way the city is You know it s a small town atmosphere you know th surrounded by the big city We ve got the 4 of July parade We ve got a lot of amenities for residents We keep getting picked on these best places to live and again it s because of what we offer Services Amenities You know it s not as though you just move here and then you go back and forth to work th You ve got activities You know from the 4 of July Feb Fest the dance contest There s always something going on and that s what makes this a livable community so I don t see how we can jeopardize that and the way I intend to vote is to make sure that we continue with those policies and that you know all of that stays in place So that s kind of where I m at on all this Mayor Furlong Thank you Other comments Councilwoman Tjornhom Councilwoman Tjornhom Sure I first of all want to thank staff and council We ve been working on ththnd this since July I have notes going back to July 11 and August 8 and August 22 and we ve had all that time to gather data There have been several emails several phone calls made I make phone calls to staff asking questions and so we ve had a lot of time to you know get our questions answered and to kind of figure out where we as individuals want to kind of land tonight on this levy One thing I guess about me I can t say about everyone else but I ve just always never really been into comparing myself or this town to other communities and you know what they re doing in trying to maintain their standards I think we always kind of break the mold with that and exceed expectations of everybody and I think we are the leaders in how to you know make things work and so while the world is full of naysayers I believe that we are a good place We are a good town and we re on the right track and tonight s not talking about that It s not talking about the numerous awards that we ve been nominated for and won It s not about our AAA bond rating It s not about our citizen survey where 98 of the people said they would recommend other people to live here and raise their families We ve had celebrations and we ve discussed that and now tonight though it s about the work that we have ahead of us You know this community was built and is maintained by hard work and dedication One of the hardest most difficult jobs of being on the council I believe is the budget process and it is creating a budget that works Every family has felt the impact of a wounded economy and is trying to somehow recover from it My only priority for this budget cycle is to maintain the service levels that we have already maintained and you know some people there was an article in the paper last week that a constituent didn t like the fact that we spent so much time talking about plowing roads and maintaining trails Some people may think that we spend too much on public safety or CSO officers and I m not here tonight to try to argue those points or try to change their mind on their priorities You know tonight I m here to talk about what my priorities are for this budget cycle and my priorities as a council member and my first priority is that we maintain our services to Chanhassen in a responsible and respectful manner of taxpayer s money And my second priority is to be supportive of our financial or our city manager and the financial policies that he and his staff have created We don t get a AAA bond rating overnight or without strategically planning how to manage our funds so that s really important I feel as a council member And the third thing is is just to represent the hard working people of Chanhassen and so tonight I will be supporting scenario 2 and my reasons for that as I ve explained that it s a fiscally sound start to an ongoing budget discussion that will be resolved in December With scenario 2 we are starting at a zero tax impact and our discussions will only be then to go down from that this levy and to make the right decisions for everyone that lives in this town Everyone needs their roads plowed We discussed how children need to have their trails 57 99 Chanhassen City Council September 12 2011 maintained to get to the bus stop We had discussed numerous things that the City paid for Public safety and those are all important and I plan on fighting to make sure that those policies remain in place and that we remain the community that we are Mayor Furlong Thank you Other comments Councilwoman Ernst No comments Councilman Laufenburger Councilman Laufenburger I do I could echo the same things that council members McDonald and Tjornhom did and those thoughts run through my mind about the enjoyment that the citizens have of the city of Chanhassen but I tend to be a simple thinker and I looked at last year s levy and then modified by two events new construction adding 119 000 in taxable tax levy Am I saying that correct Mr Sticha Greg Sticha Yes Councilman Laufenburger 119 000 roughly And then the other event is the market value homestead credit which takes which allows us to reduce the levy by 150 and that nets us out to scenario 2 which is 10 236 390 and that s the scenario that I m going to be supporting principally because we were able to do it last year I think it s reasonable for us to excuse me We were able to do it this year It s reasonable for us to ask staff to maintain the level of services using the same general fund tax levy we had in place last year supplemented by new building and the change in the market value homestead credit so I too will be supporting scenario number 2 Thank you Mr Mayor Mayor Furlong Thank you You know I appreciate the comments made by council members I think the reason we re looking at this tonight is simply because we have to We have to establish a preliminary th levy by the 15 which is Thursday This is our last meeting before that or if I m not mistaken if we don t establish a preliminary levy this evening of any amount then the prior year s levy would become effectively the preliminary levy We could do no more than last year s levy In many years that might be lower and not incorporate the real growth that had occurred during the year but in this case if I m not mistaken Mr Sticha if we don t pass a preliminary levy this evening whatever that amount is because of this change in market value homestead credit exclusion we d actually see a tax increase on the preliminary statements Greg Sticha Yeah If you set the same levy as the previous year yes you would A small increase yes Mayor Furlong Or if we don t take action to establish a preliminary levy this evening and the default levy of last year s levy goes through that would show a tax increase on the preliminary property tax statements is that Greg Sticha Correct Mayor Furlong Concerning that correctly So I think it certainly behooves us to pass a preliminary levy this evening in large part because I don t believe and I think I m hearing from other members of the council and I know in all our work sessions and discussions that we ve had that there isn t a desire on members of the council to be increasing taxes in this environment and this economy and in this statement so I think we do need to move forward Is maintaining service levels continuing the same service levels is important I ve heard that Multiple comments from the council members and I echo those thoughts as well And to do that in the most cost effective and efficient manner and I think that s where we rely on Mr Gerhardt and his staff day in and day out to deliver the services that our residents and businesses look for and expect in the most cost effective and efficient manner That s what we ve been doing and I think as I asked questions about the proposed change here and that was under scenario 1 where the total spending would increase less than 1 0 8 when we know that some of the areas whether or not they 58 100 Chanhassen City Council September 12 2011 ever get approved at this level but the current estimates are higher than that means that we re saving money in other areas and that s ultimately how a comprehensive budget process works To me I think that as we establish a no more than preliminary levy today we should do it with the idea of you know what is the this is a tax policy decision What is the most that we believe should be levied Councilman Laufenburger s concept of including real growth in the tax base and making the adjustment for market value homestead credit while this is first budget that s also very consistent with the practices that we ve had over the past many years in terms of establishing a preliminary levy Sometimes we stay at that amount for the final levy Other times we ve gone down from that and when we re establishing this levy I think to make sure that we have the flexibility to address the needs of the City One of the things that I look at with the various budget discussions we ve had and the other information provided and I think we ve had as much or more information received this year at this point in the process as I ve seen You know where are the possibilities Do we think that the assumptions or the projected spending is low Do we think or do we think there are opportunities to improve that Whether it s some of the outstanding issues that we ve asked for more information on or will be discussing We saw the schedule earlier this evening Whether it s employee benefits the fire station fire training various other service levels it s my sense that indeed if anything there s a tendency to find more opportunities for efficiencies and policies that would reduce the required level of spending of the general fund rather than increase it and so I am certainly comfortable with scenario 2 for the reasons stated I think it meets our it meets the needs It doesn t necessarily expand wants We haven t been doing that for years We ve been providing those services that are expected and is one that maintains services service levels It results in scenario 2 results in less if my math is correct less than 1 2 of 1 increase in the overall general fund spending It s possible and I think that we may make further adjustments there as well So we re going to be continuing our budget discussions during the next 3 months and look for opportunities to reduce those spending amounts but clearly to me for tonight based on the information we have scenario 2 seems to be the responsible and reasonable level of a preliminary levy for this council to pass If there are no more discussions is there someone that would like to make a motion Councilman McDonald Ah yes Mr Mayor I ll make the motion Mayor Furlong Do we know the amounts that we need for scenario 2 in the resolution Greg Sticha Yep I just got those numbers for you right now Under scenario 2 you would need to pass a general fund expenditure budget of 9 659 500 and a levy of 10 236 390 Mayor Furlong Please listen as he makes his motion to make sure it s consistent Councilman McDonald Okay you re going to have to help me with the 9 million because what I m looking at all I see is the general fund and then the total levy So what I would do is make the motion that we adopt scenario 2 which would require us to I m looking for help Mayor Furlong Is there a resolution in the Greg Sticha There is Councilman Laufenburger There s a resolution on 301 of your packet Councilman McDonald But isn t that Todd Gerhardt Greg take your s fill in the number and hand it to Jerry Greg Sticha Sure I can do that Give me a second 59 101 Chanhassen City Council September 12 2011 Councilman McDonald Okay I make a resolution adopting the preliminary 2012 general fund budget of 9 659 500 and establish a total preliminary levy of 10 236 390 for the year 2012 and establishing Truth in Taxation public hearing dates for 2011 collectible in 2012 Mayor Furlong Thank you Is there a second Councilman Laufenburger Second Mayor Furlong Motion has been made and seconded Any discussion on the motion Hearing none we ll proceed with the vote Resolution 2011 53 Councilman McDonald moved Councilman Laufenburger seconded that the City Council approve a resolution adopting the preliminary 2012 general fund budget of 9 659 500 establish a total preliminary levy of 10 236 390 for the year 2012 and establishing Truth in Taxation public hearing dates for 2011 collectible in 2012 All voted in favor except Councilwoman Ernst who opposed and the motion carried with a vote of 4 to 1 Mayor Furlong Thank you everybody and thank you to staff for all your efforts up to this point and thank you in advance for all your efforts coming up There s a lot more work to be done so we appreciate everybody s efforts day to day throughout this process That completes our items of business this evening Scheduled items COUNCIL PRESENTATIONS Councilwoman Tjornhom Mayor I have one Mayor Furlong Councilwoman Tjornhom Councilwoman Tjornhom And this is a rarity for me I d like to address a letter that was in the newspaper last week and I think it was written by Mr Leonard and it was discussing and kind of almost criticizing this council on the actions that it took at our last work session and I just I really feel I need to clear the air on this specifically because I just feel that the accusations were not true I believe that when you are discussing something extremely important like employee compensation which is one of the largest parts of the budget you need to do it with a fresh mind and you come ready with ideas and ready for a discussion That particular day that last session that we had the council started at 5 00 and we had listened diligently and discussed which was criticized snowplowing I guess too long and other issues like that and then we came into council chambers and had our council meeting and then we came back and went back right into discussions about our budgets At 11 30 it was determined that or before that even perhaps I don t remember that you know it was probably getting late and so getting into perhaps what could take a 2 to 2 1 2 hour discussion it probably wasn t prudent for us to be doing that at that time I believe in the letter it said that the mayor didn t have the ability to manage an agenda or that the lack of time management or whatever it was and as a council member I think I probably am one that is always suggesting that nothing really ever gets done past 10 00 especially if we ve all been working and up since 6 00 and so it has always been my prerogative and my wish as this council and I m just a council member but that we always approach these issues with a fresh mind and so in my mind as groggy as it was at 11 30 at night it made more sense to take a work session and address this issue at that time and so that s my two cents on what actually happened that night and it was not about irresponsibility or not taking seriously the issues that we need to deal with It was strictly that it was more responsible in my mind to do it at a time when we were more ready and willing to really think clearly and make good decisions for the taxpayers 60 102 Chanhassen City Council September 12 2011 Mayor Furlong Thank you Other council presentations Councilman McDonald Well yes Mr Mayor if I could because since my name was mentioned in that article and we re going to bring it up Yeah I was wanting to get some more information about the employee I guess vacations and compensation and we had kind of the same discussion we had tonight about the big purpose of the budget and what we were doing I really don t need that information to set a preliminary budget number and that s what I agreed upon after talking about this So I guess I m not sure if the article completely portrayed you know my feelings because when I left I felt as though all my issues had really been addressed and that you know this would be taken up as part of the details going forward So I too would just echo yeah it was a long night We did the best we could Yeah we could have stayed until 1 00 or 2 00 in the morning and talked about all this but I don t know what good it would have done at that point but it wasn t necessary to get the information that I needed and it looks like some of the other members of council needed to get to this point tonight so why waste everybody s time It s not that we re not going to get to it because we certainly are It s already on the work session agenda going forward so I would just echo that you know I don t understand the tenure of the attack upon the mayor I don t think it was correct and again I mean Dr Leonard s a good friend of mine and everything but in all truthfulness he wasn t there so he missed the details of I think what actually happened and it wasn t televised so he wasn t watching it on TV so this is a difficult enough job and I just want to say that you know the comments and the criticism of the mayor I felt were undeserved Mayor Furlong Other council presentations Councilwoman Ernst Councilwoman Ernst Well I know you need to make a council presentation yet as a reminder Mayor Furlong Yes Councilwoman Ernst You told me to remind you Mayor Furlong Yep Councilwoman Ernst But before we get to that I know my name was mentioned in that article as well and I think the point that I got out of the whole thing was more that Councilman McDonald and I had suggested to have an additional meeting to discuss this and it was decided at that point in time that there really wasn t a need to have an additional meeting In addition to that I think one of the other things that was mentioned was that it the item on the agenda had been moved and I believe that people came to hear what was going on and so the agenda if I remember correctly it was originally scheduled to be on the first part of the agenda and then it was decided that we weren t going to talk about it That we would talk th about it on September 26 and I think that that was the whole crux of what escalated into what it did Based on what I had heard And I believe that there were other people even though this wasn t televised people talk and I don t know if I know that the work session wasn t televised so I assume that the information came from somewhere else Mayor Furlong Any other council presentations Councilman Laufenburger Well I first of all I want to defend Dr Leonard s right to write whatever he wants to I m going to have to talk with him though because I was not mentioned in his letter and I ll have to see about that But I also want to defend the Chanhassen Villager They have the right to print whatever letters they want Councilmember Ernst is correct It was listed on the agenda for the work session 5 30 to 6 00 so I can appreciate that there might have been some disappointment but I think one of the things that we have to understand is council members we are representing the citizens and we have a 61 103 Chanhassen City Council September 12 2011 responsibility to use our best minds to discuss the most important topics and I was not in my best mind at 11 45 at night as evidenced by some of the twitter or some of the Facebook comments that our diligent reporter Mr Adams was sharing at 11 30 at night so that s my comment Thank you Mr Mayor Mayor Furlong Thank you I d like to just share a couple of meetings that I ve been at here No particular order Metro Cities I was at a meeting last week We were discussing or serving on a task force that was considering some proposed suggestions relating to the Met Council and how there might be some recommendations for changes The as many of you recall back in last year the legislative auditor did an analysis on transit services The results or their recommendation out of that analysis was really for the legislature to review and possibly make changes with regard to Met Council governance and the structure of governance with regard to how members are appointed and the tasks involved There s been a lot of discussion at the legislature with regard to the possibilities there and the Metro Cities is involved in looking at it s policies with regard to the recommendations on how best to serve metro cities or how the Met Council from a structure standpoint or scope of focus standpoint can best serve the cities So certainly if anybody has any thoughts or ideas on that let me know so I can share them They ve got a cross section of city council members mayors and administrators and staff on that group and it s one of the many policy discussions that Metro Cities is involved with and they represent us as well as all the other cities within the metropolitan area So that was one thing The other meeting I was at and Ms Hokkanen was there and other members as well the American Legion is organizing the Beyond the Yellow Ribbon group for our city and some of you may or may not have heard Beyond the Yellow Ribbon It is a program that s done in conjunction with the National Guard and with the Department of Defense to within a city to connect services volunteers and others to returning veterans and their families who are in need or to veterans who are currently deployed and so it s an interesting program I commend the American Legion for taking a lead on this and I know that there will be other activities coming forward probably within the next several months to over the year to really organize and establish this Beyond the Yellow Ribbon committee but Ms Hokkanen if there s anything you wanted to add to that in terms of future events or things that they might be looking at Laurie Hokkanen Yeah we re not ready to announce a date right now but we re kind of looking at November for a kick off meeting and that would be where we d be hoping to get all people that are interested in being involved Whether it s a boy scout leader that would organize a boy scout troop to maybe mow the lawn of a family that s gone It s really a campaign We ve found out especially th through the 4 of July parades that our community wants to help It s just that you don t usually know who to help or how to help and so the Beyond the Yellow Ribbon campaign sets that up so that once we identify a soldier that s getting ready to deploy that s getting back or is gone we can say what are those little things that we can do to make you know their life and their family s life easier because people want to help They just don t know how We re going to be starting a Facebook page for the Beyond the Yellow Ribbon campaign That s not quite up and running but if you re interested in volunteering email me Call city hall or call the American Legion either one Gary Boyle and Ron Schlangen Mayor Furlong Yes Laurie Hokkanen They re kind of heading it up from the Legion s perspective and what we really need right now is to identify who those soldiers are that are deployed That are you know at any stage in deployment or need any form of support We re really finding that that s the biggest challenge because it s not public information and our servicemen and women are kind of reluctant to say you know hey look at me or I need help so we want to do that for them We want you to call us and tell us that you know somebody so that we can kind of show up and do those things without them asking because they won t ask 62 104 Chanhassen City Council September 12 2011 Mayor Furlong And clearly this is and thank you Ms Hokkanen This would be for anybody watching at home especially if they want to be involved or if they know somebody that might need some help either immediately or a family that s deployed and it s not just before they re deployed while they re deployed but also it s after they return Everything that I have heard and understand is the nature of the deployment before during and after really makes a change on the family life and creates a lot of stress for that family and when these are men and women that are over there wherever they happened to be serving our country if there are opportunities for those of us to your point who want to help if we just know how and who This is a program that will allow us to do that so I commend the Legion again for taking the lead on this and thank everybody that s involved both on the steering committee as well as others that will be involved ahead of time Mr Laufenburger Councilman Laufenburger Just a comment Laurie I think that the churches in the community likely have identified people in their parish in their community that have sons and daughters or you know husbands and wives that are there so that could be a source if you re interested in finding at least a beginning court of who these people are so Laurie Hokkanen Top on our list is getting in touch with churches and churches are probably the number one of support that s coordinated right now Getting in touch with them If I can add one more thing If you re at home thinking I d like to help but not big on mowing lawns the other area that we ll really be addressing is jobs and if you re a business member that you d be interested in just meeting with a soldier and doing some career coaching or helping them with their interview skills or if you have jobs that you d be willing to kind of focus on hiring a soldier that has recently returned from deployment that s another aspect that hasn t gotten as much attention that we will be looking for Mayor Furlong Very good thank you ADMINISTRATIVE PRESENTATIONS Todd Gerhardt We wrapped up all our summer projects with the exception of the parking lot You may have noticed as you came in and wanted to park in the lower lot and couldn t get in so you know that s going to probably be a month long process to finish that but they ve got a good start on it They re about 2 weeks into it so hopefully by the end of September we ll have that completed and additional parking for our seniors and library users and the rest of the road projects look good We ve got blacktop down and curb is set and landscaping is in place so it was a good summer And that s all I have Mayor Furlong Thank you Any questions for Mr Gerhardt or his staff No Very good CORRESPONDENCE DISCUSSION Mayor Furlong Any comments or discussion on the correspondence packet Councilwoman Ernst No but it s getting close to 11 00 and our minds are going to quit functioning here so I think it s time to adjourn Mayor Furlong Is that a motion to adjourn Councilwoman Ernst I make so move Mayor Furlong Thank you Is there a second Councilman McDonald I ll second 63 105 Chanhassen City Council September 12 2011 Councilwoman Ernst moved Councilman McDonald seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City Council meeting was adjourned at 10 40 p m Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 64 106 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES SEPTEMBER 6 2011 Chairman Aller called the Planning Commission meeting to order at 7 00 p m MEMBERS PRESENT Andrew Aller Mark Undestad Tom Doll Kathleen Thomas and Kim Tennyson MEMBERS ABSENT Kevin Ellsworth and Lisa Hokkanen STAFF PRESENT Kate Aanenson Community Development Director and Angie Kairies Planner I PUBLIC HEARING GORRA VARIANCE REQUEST FOR A VARIANCE TO ALLOW AN ACCESSORY STRUCTURE AGRICULTURAL BUILDING ON PROPERTY ZONED RURAL TH RESIDENTIAL RR LOCATED AT 1680 WEST 78 STREET APPLICANT OWNER MICHAEL GORRA PLANNING CASE 2011 09 Angie Kairies presented the staff report on this item Chairman Aller opened the public hearing after confirming that the structure will never be used as a residence and that there have been no violations of the conditional use permit No one spoke and the public hearing was closed Thomas moved Tennyson seconded that the Chanhassen Planning Commission as the Board of Appeals and Adjustments approves Planning Case 2011 09 for a 5 880 square foot accessory structure area variance on property zoned Rural Residential based on adoption of the attached Findings of Fact and Decision and subject to the following conditions 1 The applicant shall call Gopher State One 651 454 0002 to complete a locate request prior to construction 2 The proposed building must be located a minimum of 40 feet from the Metropolitan Council Sewer Line 3 The shed must meet all setback requirements 4 A zoning permit is required 5 The accessory structure may not be used for a home occupation as outlined in the Chanhassen City Code and may only be used for agricultural purposes as defined by Minnesota State Statute 6 The accessory structure may not be used as a separate dwelling unit All voted in favor and the motion carried unanimously with a vote of 5 to 0 APPROVAL OF MINUTES Commissioner Thomas noted the verbatim and summary minutes of the Planning Commission meeting dated August 16 2011 as presented CITY COUNCIL ACTION UPDATE Kate Aanenson update the commission that the City Council approved the city ordinance amendment regarding shooting ranges 107 Planning Commission Summary September 6 2011 CORRESPONDENCE DISCUSSION None Thomas moved Undestad seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The Planning Commission meeting was adjourned at 7 10 p m Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 2 108 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SEPTEMBER 6 2011 Chairman Aller called the Planning Commission meeting to order at 7 00 p m MEMBERS PRESENT Andrew Aller Mark Undestad Tom Doll Kathleen Thomas and Kim Tennyson MEMBERS ABSENT Kevin Ellsworth and Lisa Hokkanen STAFF PRESENT Kate Aanenson Community Development Director and Angie Kairies Planner I PUBLIC HEARING GORRA VARIANCE REQUEST FOR A VARIANCE TO ALLOW AN ACCESSORY STRUCTURE AGRICULTURAL BUILDING ON PROPERTY ZONED RURAL TH RESIDENTIAL RR LOCATED AT 1680 WEST 78 STREET APPLICANT OWNER MICHAEL GORRA PLANNING CASE 2011 09 Kairies Good evening Chairman Aller members of the Planning Commission Once again the item before you tonight is for an accessory structure variance on property zoned rural residential located at th 1680 West 78 Street The property is located just south of Lake Ann as well as south of over 150 acres of vacant property also zoned rural residential To the south of the site is West 78th Street as well as property owned by Southwest Transit To the west of the site are the Walnut Grove Windmill Run and Royal Oaks Estates subdivisions They re a combination of single family and multi family dwellings and they re zoned planned unit development as well as residential single family And then to the east of the subject site is Lake Ann Park which is zoned for parks and open space The request before you tonight is for a 5 880 square foot variance from the 1 000 square foot accessory structure limitation The request is 5 880 because there is an existing stable located on the site which is 2 880 square feet and then the proposed structure is 4 000 square feet so the total square footage is 6 880 The request is 1 000 less than that The accessory structure size limitation was put it was excuse me adopted in 2007 in all residential districts Previously it was just for single family residential and excluded any agricultural sites In 2007 the agricultural sites were included because a lot of the farms were being replaced with estate homes and contractor yards and other home occupations were going into the accessory structures on the site so this was a way of limiting some of those issues Again the property owner has a stable that s over 2 000 square feet and they received a conditional use permit for that stable in 1995 At that time we did not require or did not have a limitation on the size And then as far as the site conditions are concerned the lot is over 126 acres in size It is within the shoreland district due to Lake Ann There are 3 wetlands located on the site One to the north one to the southwest and then one just around Lake Ann There is the Lake Ann Interceptor which is the a 42 inch Metropolitan Council sewer line that s 35 to 40 feet underground and that s the red line that you can see running vertically through the property There is also a creek that runs from Lake Ann all the way down to Lake Susan The property once again is zoned rural residential and agricultural uses are permitted in that district The existing stable and the site is considered as far as Minnesota State Statute as agriculturally zoned or agricultural property because it exceeds 10 acres and is used for agricultural purposes Therefore this accessory structure is not required to obtain a building permit As part of the conditions of approval we ll still be requiring a zoning permit This proposed structure is located just southwest of the existing stable It will meet all other zoning related ordinances such as the shoreland and rural residential height limitations which is 35 feet in height The proposed structure is approximately 18 feet The structure will be over 200 feet from the interceptor and over 300 feet from the creek Some of the conditions to make sure that it does not interfere with the interceptor is that the applicant will call Gopher State prior to construction to locate all utilities including 109 Chanhassen Planning Commission September 6 2011 the interceptor And also that there will be a minimum of a 40 foot setback from that interceptor in case there is any maintenance required The practical difficulties for this structure to exceed 1 000 square feet is for agricultural purposes to be able to store machinery and equipment and other supplies And additionally city code requires that all items are stored indoors except for a limited item such as lawn furniture stacked wood and everything else must be within an enclosed structure therefore this complies with that Complies with that ordinance Staff is recommending approval of the application and at this time I will take any questions Aller Angie it s my understanding that the structure will never be used as a residence Kairies Correct There s a condition stating that it may not be used for a separate dwelling unit or a home occupation other than agricultural uses Aller And to your knowledge in 95 we had the conditional use permit granted Were there any violations reported or has there been any problems with these prior Kairies There have not been any issues The stable is inspected every year so everything Aller And would that continue with the new accessory structure Kairies Yes The stable has it s own permit Aller Questions Tennyson No I don t have any questions at the moment Thomas Nope Aller No further questions With that we will open the public hearing Or we ll ask the applicant if the applicant wants to come forward and make any statement or application Seeing none we ll open the public hearing Anyone that wishes to speak on the matter please come forward State your name and address for the record Seeing no one coming forward I ll close the public hearing Discussion Thomas Makes sense Aller Tom Doll I m for it Tennyson It meets the practical difficulties Aller Yeah I ve looked at the plans I ve taken a look at the property There have been no I mean obviously it s been used It s consistent with the plan The overall plan I like the fact that it serves as the agricultural area serves as kind of a buffer so that we maintain that nice feel out there in Chanhassen and the outskirts so that s a buffer next to the other residences and the other townhomes so I think it s a good plan I ll entertain any motions Thomas Okay the Chanhassen Planning Commission I d like to make a motion Okay The Chanhassen Planning Commission as the Board of Appeals and Adjustment approves Planning Case 2011 09 for a 5 880 square foot accessory structure area variance on property zoned Rural Residential subject to the conditions of the staff report and adoption of the Findings of Fact and Decision 2 110 Chanhassen Planning Commission September 6 2011 Aller We have a motion Is there a second Tennyson I ll second Aller Want to second Thomas moved Tennyson seconded that the Chanhassen Planning Commission as the Board of Appeals and Adjustments approves Planning Case 2011 09 for a 5 880 square foot accessory structure area variance on property zoned Rural Residential based on adoption of the attached Findings of Fact and Decision and subject to the following conditions 1 The applicant shall call Gopher State One Call 651 454 0002 to complete a locate request prior to construction 2 The proposed building must be located a minimum of 40 feet from the Metropolitan Council Sewer Line 3 The shed must meet all setback requirements 4 A zoning permit is required 5 The accessory structure may not be used for a home occupation as outlined in the Chanhassen City Code and may only be used for agricultural purposes as defined by Minnesota State Statute 6 The accessory structure may not be used as a separate dwelling unit All voted in favor and the motion carried unanimously with a vote of 5 to 0 Aanenson Just for a point of clarification This will not go to the City Council because this is one of those ones where it s just a variance only It would only go to the City Council if it s appealed within the timeframe So otherwise Thomas It s going to go Aanenson Yeah Aller It ll just move forward Aanenson Yep Aller Having it been approved I doubt it will be appealed so the matter will be finalized here today Aanenson Yeah that s correct APPROVAL OF MINUTES Commissioner Thomas noted the verbatim and summary minutes of the Planning Commission meeting dated August 16 2011 as presented 3 111 Chanhassen Planning Commission September 6 2011 CITY COUNCIL ACTION UPDATE Aanenson Yes the City Council did you asked at your last meeting did approve the code amendment We separated the shooting range from the paintball because there were some other issues with paintball nd that we still wanted to work out so they did approve that action at their August 22 meeting CORRESPONDENCE DISCUSSION None Aanenson Just for your information I did put in there an article that was in the Star Tribune regarding Autoplex It was kind of interesting It s kind of a regional draw if you look at where people are coming from to use that facility so just trying to do a better job of informing you of things that we see that might be of interest Not only from the local paper but yeah right From other business articles yeah Aller Little condo for cars Entertain a motion to adjourn Thomas moved Undestad seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The Planning Commission meeting was adjourned at 7 10 p m Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 4 112 CHANHASSEN PARK AND RECREATION COMMISSION SPECIAL MEETING SUMMARY MINUTES AUGUST 9 2011 Chairman Daniel called the meeting to order at 7 30 p m MEMBERS PRESENT Jeff Daniel Elise Ryan Tom Kelly Peter Aldritt and Brent Carron MEMBERS ABSENT Cole Kelly and Steve Scharfenberg STAFF PRESENT Todd Hoffman Park and Rec Director and Jerry Ruegemer Recreation Superintendent PUBLIC PRESENT Tom Pam Devine 7640 South Shore Drive Kevin Lisa Atkinson 7407 Frontier Trail Judy Berland 6900 Minnewashta Parkway Mitch Krause 2380 Timberwood Franklin Kurver 4220 Kurvers Road David Vonfruke 131 Fox Hollow Drive Greg Dryke 105 Choctaw Circle Jack Fess 6280 Ridge Road Ken Wencl 8412 Waters Edge Drive Mark Enochs 1295 Northland Drive Suite 200 Mendota Heights Bill Kirkvold 201 Frontier Court Brian Kirkvold 44 Center Street Excelsior Joe Shneider 1035 Holly Lane Kristy Brent Christenson 630 Bighorn Drive Steve Jenks 7490 Chanhassen Road Perry Forster 9505 Highview Drive Eden Prairie Mark Page 10 Hill Street Mary Borns 7199 Frontier Trail John Schevenius 570 Pleasant View Road Pat Pavelko 7203 Frontier Trail Gary Simons 70224 Tartan Curve Eden Prairie Steve Wanek 6615 Horseshoe Curve Ann Hogan 481 Bighorn Drive John Colford 7470 Chanhassen Road rd APPROVAL OF AGENDA Todd Hoffman informed the commission that the August 23 Park and Recreation Commission meeting will be cancelled due to lack of items on the agenda and noted corrections on page 5 of the staff report 113 Park and Recreation Commission Summary August 9 2011 Carron moved Tom Kelly seconded to approve the agenda with the noted changes on page rd 5 of the staff report and announcing the cancellation of the August 23 Park and Recreation Commission meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 PUBLIC ANNOUNCEMENTS Todd Hoffman provided updates on the Tour de Tonka and Miracle Kids Triathlon VISITOR PRESENTATIONS None APPROVAL OF MINUTES Carron moved Aldritt seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated July 26 2011 as presented All voted in favor and the motion carried unanimously with a vote of 5 to 0 CONSIDERATION OF RESIDENT REQUEST TO ENFORCE PARK HOURS AT SOUTH LOTUS LAKE PARK BOAT ACCESS ADOPT AN AQUATIC INVASIVE SPECIES AIS POLICY FURTHER SUPPORT THE VOLUNTEER AQUATIC INVASIVE SPECIES EDUCATION PROGRAM AT THE SOUTH LOTUS LAKE PARK BOAT ACCESS Chairman Daniel thanked everyone in attendance and explained the role of the Park and Recreation Commission as an advisory body to the City Council Todd Hoffman presented the staff report for this item Lieutenant Jeff Enevold with the Carver County Sheriff s Office addressed details of the police contract with the City of Chanhassen and how law enforcement and park patrol works in the community Tom Devine 7640 asked for clarification of Lt Jeff Enevold s statement that they do not have the resources to enforce park hours Commissioner Ryan asked for clarification of what groups would be involved in developing an aquatic invasive species policy Commissioner Tom Kelly asked if the training that the volunteers receive qualify them as a Level I or Level II inspector and if staff has any hard numbers on the long term maintenance and operation of a gate Chair Daniel asked if other cities in close proximity to Chanhassen have adopted similar policies before opening up the meeting for public comments Tom Devine 7640 South Shore Drive commented on the DNR s involvement with citizen training and education results of a survey showing that 90 of boats launched on Lotus Lake are not Chanhassen residents concern that staff s recommendation did not include public input highlights from their newsletter training for Level I and Level II inspectors and the need to study what other communities are doing Steve Jenks 7490 Chanhassen Road stated he would submit a written response to the questions laid out by the City Council and clarified the role of the proposed automated gate Joe Shneider 1035 Holly Lane clarified the role of the DNR in addressing aquatic invasive species and asked that the City maximize the effectiveness of the proposed aquatic invasive species program at the Lotus Lake Park Greg Dryke 105 Choctaw Circle manager of inspections clarified that the DNR is moving forward with their Level I and Level II inspection training Mitch Krause 2380 Timberwood Drive stated he was opposed to any gated access on any lakes in Chanhassen John Colford 7470 Chanhassen Road explained that a gate would not be unprecedented because there are currently automated gate systems being used in the Twin Cities and the Three Rivers Park District Gary Simons 7024 Tartan Curve 2 114 Park and Recreation Commission Summary August 9 2011 Eden Prairie being a waterskier explained he uses the Lotus Lake boat launch frequently and thinks it s a good idea to have inspectors but was concerned with the off site inspection sites Dave Vonfruke 131 Fox Hollow Drive having experience with their family cabin on the White Fish chain of lakes stated he would stress action over inaction Bill Kirkvold 201 Frontier Court who took part in the DNR training stated the City needs to take a leadership role instead of waiting for the DNR to take action Pat Pavelko 7203 Frontier Trail pointed out all the people who use Chanhassen lakes and beaches and the need to protect all the city lakes and asked that the City take a leadership role in stopping the invasion of zebra mussels Brian Kirkvold 44 Center Street Excelsior quoted the DNR in saying zebra mussels are preventable After commissioner comments and discussion on each of the three discussion points the following motions were made Daniel moved Carron seconded that the Park and Recreation Commission recommend that the City comply with an action step in the DNR AIS Volunteer Manual and create a written agreement between the City and volunteer groups outlining expectations and procedures for adoption by the City Council All voted in favor and the motion carried unanimously with a vote of 5 to 0 Ryan moved Tom Kelly seconded that the Park and Recreation Commission recommend that the City Council moves forward with the very aggressive approach in terms of timing and developing a policy with the input of the citizens city advisory committees and local county state and regional governing bodies to adopt an aquatic invasive species policy All voted in favor and the motion carried unanimously with a vote of 5 to 0 Tom Kelly moved Ryan seconded that the Park and Recreation Commission recommends to the City Council to approve the installation of an electronic gate at the public access at Lotus Lake to enforce the posted lake access hours This gate will be purchased installed and maintained at the expense of the Lake Action Alliance group with the only initial expense to the City being the electrical hook up Additional gate management issues will be worked out between the City of Chanhassen and the Lake Action Alliance group All voted in favor except Daniel and Carron who opposed The motion carried with a vote of 3 to 2 COMMISSION MEMBER COMMITTEE REPORTS None COMMISSION MEMBER PRESENTATIONS None ADMINISTRATIVE PACKET None Tom Kelly moved Carron seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The Park and Recreation Commission meeting was adjourned Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 3 115 CHANHASSEN PARK AND RECREATION COMMISSION SPECIAL MEETING AUGUST 9 2011 Chairman Daniel called the meeting to order at 7 30 p m MEMBERS PRESENT Jeff Daniel Elise Ryan Tom Kelly Peter Aldritt and Brent Carron MEMBERS ABSENT Cole Kelly and Steve Scharfenberg STAFF PRESENT Todd Hoffman Park and Rec Director and Jerry Ruegemer Recreation Superintendent PUBLIC PRESENT Tom Pam Devine 7640 South Shore Drive Kevin Lisa Atkinson 7407 Frontier Trail Judy Berland 6900 Minnewashta Parkway Mitch Krause 2380 Timberwood Franklin Kurver 4220 Kurvers Road David Vonfruke 131 Fox Hollow Drive Greg Dryke 105 Choctaw Circle Jack Fess 6280 Ridge Road Ken Wencl 8412 Waters Edge Drive Mark Enochs 1295 Northland Drive Suite 200 Mendota Heights Bill Kirkvold 201 Frontier Court Brian Kirkvold 44 Center Street Excelsior Joe Shneider 1035 Holly Lane Kristy Brent Christenson 630 Bighorn Drive Steve Jenks 7490 Chanhassen Road Perry Forster 9505 Highview Drive Eden Prairie Mark Page 10 Hill Street Mary Borns 7199 Frontier Trail John Schevenius 570 Pleasant View Road Pat Pavelko 7203 Frontier Trail Gary Simons 70224 Tartan Curve Eden Prairie Steve Wanek 6615 Horseshoe Curve Ann Hogan 481 Bighorn Drive John Colford 7470 Chanhassen Road APPROVAL OF AGENDA Daniel Right now we need to approve the agenda and I do believe Todd there s some things rd that we re going to change is that correct I mean add as far as the 23 agenda 116 Park and Recreation Commission August 9 2011 Hoffman Correct We can talk about that and we can talk about the two corrections to the originally printed staff report Daniel Yes Hoffman Do you want me to do that Daniel Yeah please rd Hoffman Chair Daniels members of the commission Our August 23 Park and Recreation Commission meeting will not be held as scheduled We don t have any agenda items and you thrd are meeting again on the 27 a Saturday so please schedule that cancellation for August 23 And then tonight the copy of the report that was distributed to the public is corrected on page 5 They ll notice the highlighted areas at the top of the page There was a not that was left out and then authorize inspector to Anybody who read the report prior to this evening s meeting or in the commission s packet pages top of page 5 you need to make a note that Minnesota State law does not allow So there s a missing not in the original report And then at the end of that mandatory watercraft inspections except in the event that a licensed conservation officer or a police officer or an authorized AIS inspector Level One or Two That s another addition So those three individuals can mandate inspections Volunteer inspectors cannot With that that s all I have for corrections Daniel Okay Excellent Any other changes commission If not let s go ahead and approve the agenda Carron I ll make a motion to approve the agenda Tom Kelly Second Carron moved Tom Kelly seconded to approve the agenda with the noted changes on page rd 5 of the staff report and announcing the cancellation of the August 23 Park and Recreation Commission meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 PUBLIC ANNOUNCEMENTS Daniel Todd anything else Hoffman A week from we just finished the Tour de Tonka this past Saturday It came through our community and Lieutenant Enevold and his crew and others helped out with that That came off with no issues so we re glad to be a partial host of Tour de Tonka again They come through th a variety of communities And then also a week from Saturday on the 20 will be the Miracles Kids Triathlon at Lake Ann so the largest children s triathlon in the country will be hosted here again in Lake Ann Park put on by Miracles of Mitch Foundation so put that on your calendar Look to their website to volunteer Get your kids to participate and your neighbors or come on out to the park and cheer on the participants 2 117 Park and Recreation Commission August 9 2011 VISITOR PRESENTATIONS Daniel Okay thank you Move on to visitor presentations I see we have a lot of visitors here today and I certainly welcome everyone who s here For those who are here to discuss the invasive aquatic or excuse me the aquatic invasive species issues with Lotus and the lakes we ll hold off until we discuss that under our new business section which will be just in a moment here Anyone else sorry about that Please feel free to step up if you would like on any other topic If not why don t we go ahead and make the approval for the minutes from our last meeting dated July 26 2011 APPROVAL OF MINUTES Carron moved Aldritt seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated July 26 2011 as presented All voted in favor and the motion carried unanimously with a vote of 5 to 0 CONSIDERATION OF RESIDENT REQUEST TO ENFORCE PARK HOURS AT SOUTH LOTUS LAKE PARK BOAT ACCESS ADOPT AN AQUATIC INVASIVE SPECIES AIS POLICY FURTHER SUPPORT THE VOLUNTEER AQUATIC INVASIVE SPECIES EDUCATION PROGRAM AT THE SOUTH LOTUS LAKE PARK BOAT ACCESS Daniel Certainly what I want to do is just welcome those who are here as visitors Again we do appreciate your attendance tonight What we want to do is certainly thank those who have stepped in here before Were here last meeting and thank them for working on this project Obviously it s something that everyone is now aware of and we re becoming more educated on the subject certainly than our last meeting we had and certainly it s a lot of effort that those volunteers have been doing as far as with regards to watercraft inspections so again thank you for that for those volunteer hours I also want you to understand as far as what the park commission if you re unfamiliar What the park commissioner s role is really what we are is an appointed advisory group of the council We don t have authority to set you know policy That s more mandated Other issues or items Really what we re doing is just providing suggestions direction for the City Council as well as with the city staff really as an advisory board of citizens So just so that everyone understand you know any not necessarily decisions but any motions that we do make really go to the council and the City Council ultimately is responsible for any policy that s going to be set with regards to anything with the city especially within our realm which is park and recreation So just so everyone understands in case there are any questions Right now why don t we go ahead and Todd you have an opportunity to talk about between the staff and the council here this issue right now Hoffman Be glad to Chair Daniels and members of the commission and members of the public Visitors this evening It s my pleasure to respond to both the inquiries from the residents at the last meeting and also to respond to the motion that was made by the Park and Recreation Commission at your last meeting The proposed motion this evening presented to the Park and Recreation Commission is that staff recommends that the Park and Recreation Commission recommend the City Council continue to support the aquatic invasive species education and 3 118 Park and Recreation Commission August 9 2011 volunteer inspection campaign being conducted at South Lotus Lake Park public water access To formalize that relationship between really that relationship and any others that form in our community on our publicly owned landings that it s recommended that the City comply with an action step in the DNR aquatic invasive species volunteer manual and create a written agreement between the City and the volunteer groups outlining expectations and procedures for the adoption by the City Council Now I ll go into some background that s been taken place on th aquatic invasive species in our community On July 11 2011 the City Council received comments from two residents concerning the topic of aquatic invasive species specifically zebra mussels during the visitor presentation portion of their meeting The Minutes with the citizen comments and responses were attached to your packet City Manager Gerhardt sought input from the Lake Action Alliance after that visitor presentation and requested information and responses to a variety of questions And those questions are what is the Alliance s and that s the Lake Action Alliance s fallback plan if the proposed Lake Minnewashta inspection station turns out not to be a suitable location for public boat inspections How can the City assist with educating and training the public in preventing the spread of aquatic invasive species What other alternatives can the Alliance propose short of gating a public accesses What legal authority does the City have to require all boats be inspected prior to entering the lakes and placing permanent gates at boat accesses What happens if a boat fails inspection What type of program can be created to assure that these 4 requirements are met And these requirements are mandated by the use when the City used LAWCON dollars federal and state dollars to develop these access points Lotus Lake Lake Ann and Lake Susan during this development time of those boat accesses we applied and were successful in receiving LAWCON dollars federal dollars to develop those sites When they give you that money it doesn t come without strings Some of those stipulations are that the access must be open at least 16 hours a day between the hours of 4 00 a m and 12 00 midnight That no fees be charged for launching any craft Where an access is provided within a park such as Lake Minnewashta Regional Park uniform fees shall be charged to all users regardless of their residence That no special regulations do not apply equally to riparian boat owners and those that use the public water access How long would the pilot program last and what type of performance measures would we use to determine success As of today at least Mr Gerhardt has not received full responses to these questions for rd distribution to the City Council Following that meeting on July 23 the Park and Recreation Commission at the last meeting hosted 4 residents during visitors presentation portion of your agenda Primary topic of discussion were the operation of South Lotus Lake Park public water access and efforts of the aquatic invasive species education and volunteer inspection campaign being conducted up at Lotus Lake by volunteers and also DNR inspectors The visitors requested that the commission respond to 3 requests Enforcement of park hours at South Lotus Lake Park boat access the adoption of an aquatic invasive species policy and that the City further support the volunteer aquatic invasive species education program at South Lotus Lake Park boat access Additionally the commissioners made a recommendation that evening which I ll read and break down into two parts a little bit later on in the report Tonight staff is pleased to provide the following responses for the requests and inquiries from the visitors and the second part of my response I ll get into the response to the motion made by the commission Visitor requests for the enforcement of park hours at South Lotus Lake Park at the access Chanhassen city park operating hours are 6 00 a m to 10 00 p m The City provides public safety services through an annual contract with the Carver County Sheriff s office The officers conduct routine patrols throughout the city throughout the day including parks and respond to calls for service as 4 119 Park and Recreation Commission August 9 2011 needed Patrol coverage afforded by this contract does not permit city parks to be checked daily for operations of hour violations In a typical scenario an officer may encounter persons in their vehicles that are parked before or after hours while on their routine patrol Additionally officers respond to reports called into dispatch center of disturbances in parks during both open and closed hours Further enforcement of park hours at South Lotus Lake Park boat access beyond this would require a change in the current patrol format implemented through a policy directive from the City Council Basically our law enforcement folks can t be everywhere all the time When the parks open up at 6 00 law enforcement does not patrol and see if there s anybody there early on a regular basis They re out on routine patrol We have 34 park sites in our community Same thing at 10 00 at night We have 34 parks They might be doing some routine patrolling but they re certainly not out there driving through every park at 10 00 to make sure that they re closed Defer to community on this important issue we ve asked Lieutenant Jeff Enevold with the Carver County Sheriff s Office to visit us tonight and speak both to the community the public and the commissioners about how our contract works and how law enforcement and park patrol in our community works so Lieutenant Enevold Lt Jeff Enevold Mr Chair commissioners and citizens visitors Just a brief introduction I am Jeff Enevold I m a Lieutenant for Chanhassen here I oversee the day to day operations of the law enforcement folks here We have 12 patrol deputies an investigator and school resource officer who work up here I would just reiterate some of the things that Todd said We do currently do routine patrol of all the parks We like everyone else we have limited resources and we have additional requests for service We identify you know problem areas that we like to target We have a lot of traffic issues within the city Currently we ve targeted we ve had a rash of thefts from vehicles and thefts from garages so we re focusing our resources on those neighborhoods right now We do get into the parks We do enforce the ordinances We do we re already doing that so I don t I guess the question is what are you asking for Are you asking for more patrol or Daniel Well it s a very good question I guess and that s one of the issues that got brought up is the concern about the enforcement of the park hours especially those boaters who and again I presume this is primarily relegated to South Lotus You know that get in early before park hours Primarily fishing obviously And that they do not have personnel there because the park hours are from 6 00 to 10 00 so they can be prepared I m assuming they can certainly answer that question when we get to visitor presentation section but I m assuming that s what they re inquiring about or looking for some support on Lt Jeff Enevold Sure and we d be like I said we re already doing that and we d be happy to continue doing it but the fact is I can t guarantee to have an officer there at 5 30 in the morning or 9 30 in the evening when we may be focused on other troubled areas or they may be on other calls for service so we ll continue to do what we re doing Hoffman Chair Daniels and commission members the only thing we all need to recognize and I think we do living in our communities is that there are people in our parks before 6 00 a m pretty much all summer long and so the City Council citizens tolerate this It s something where you know it gets light at 5 15 5 30 in June and so it s something that currently is going on People are recreating utilizing the facilities and again to come back and to take a heavy hand at 5 120 Park and Recreation Commission August 9 2011 any one particular spot to say no you re going to get a ticket if you re in that park before 6 00 that again would take a policy directive and the City Council could do that That would be special enforcement beyond what is currently taking place in our community and so that again would have to be something that would come as a directive from the City Council Many activities are taking place People swim in the parks Walk their dogs before 6 00 They go to a boat access and they go fishing so we know it s happening throughout in the parks before 6 00 you ll see but it s not the majority of use And there certainly are times that South Lotus Lake after 6 00 a m and before 10 00 p m when there s not an inspector present so I guess the key here is to continue the education process Those boaters who happen to get there at quarter to 6 00 and you know hopefully they re educated as well and then sometimes I don t believe there s an inspector there all the time at 6 00 a m and so there are boats that are launching during posted park hours also that are not inspected Lt Jeff Enevold Yeah that s a great point You know I would have difficulty supporting a zero tolerance policy I mean there s always folks that are in there you know they want to get out 15 minutes early and go fishing go swimming and they have all these other activities they want to do so a zero tolerance policy is difficult for me to support Daniel Well I think we d have to be consistent across the board unless we re specifically targeting one park and that obviously that d be a decision based on policy but again I think all of us as commissioners as well as residents have utilized parks before hours and I see them close on a daily basis I mean it s well before 6 00 and especially in the summer obviously when it s light and you know that s just our little park that s across the street from us so Hoffman Chair Daniels and members of the commission park ordinance hours are there primarily to be able to afford the officers an opportunity to deal with disturbances or disruptions and so if there s activities taking place that should not be taking place and they re after hours they re going to write them up for an after hours violation and disturbance of the parks If there s no other questions of Lieutenant Enevold we re going to let him get back to his other duties and then we ll continue on with our Daniel I was just going to suggest that Any questions Thank you Lieutenant Audience There s a gentleman back here that has a question Audience I highly recommend that you use the PA system because you cannot hear you People back here have no idea what you re talking what you re saying and that s what they came here to hear Daniel Okay Audience So if the PA system is not broken please use it Daniel Do we have a PA system Todd Hoffman Probably speak a little 6 121 Park and Recreation Commission August 9 2011 Lt Jeff Enevold Talk a little closer Daniel How s that Does that help I can do that Boy I ve never been accused of having a soft voice Tom Devine Can I ask a question Daniel Yes Tom Devine Tom Devine 7640 South Shore Drive I just want to make sure I understand what you re sharing with all of us in the audience Audience Okay so we can t hear so I don t think it is working Tom Devine I just want to make sure everybody understands What you re saying essentially then is and I can understand the shortness of funds shortness of time and the staff that you can t go to 34 parks but on those parks that have the water access where the hours are controlled you know or set essentially what you re saying is you re just not in the position to be able to enforce those hours Is that essentially what you re capsulizing and saying Lt Jeff Enevold I m saying at certain times we would not have the resources available to enforce those hours that s correct Tom Devine Have you written any tickets or done anything at all this year on at Lake Ann Lotus or Susan or Riley for anybody being there prior to the operating hours Or after the operating hours Lt Jeff Enevold Off the top of my head I don t know I would have to go into our records and take a look at that Again you know I have difficulty taking the discretionary away from the officers Tom Devine Right Lt Jeff Enevold I mean they go in there and figure out what s going on Normally you know there s a spirit of the law and the letter of the law I mean I m for the spirit of the law You go in there and figure out what s going on If there s kids in there drinking beer after hours vandalizing you know that s when we ll write a citation If there s somebody who wants to be in there at quarter to 6 00 and go swimming or get out with your son and go fishing you know we ll have to weigh that and talk to them and leave that to officer s discretion to see what he wants to do with that Tom Devine Yeah typically like at Lotus Lake you know we monitored in May June you know 80 of the parking stalls were filled with boats and primarily fishing boats before the park hours opened and we have not made it a pattern to call you know to report or to have you come out and ticket or whatever but the issue you re making the case very well for us why we should 7 122 Park and Recreation Commission August 9 2011 have a gate because you know the gating thing sets the hours and then electronically you can then open and close the gate you know at will based on the hours of the park rather than just having it be you know not enforced ordinance in terms of what goes on Lt Jeff Enevold It s not my intention to support the gate or not support a gate I m telling you what we can do as law enforcement Tom Devine Yeah And that s the issue I think that we brought to attention last month is the fact that right now it s just a it s an ordinance It s a law but nobody enforces it and that s the concern and a goodly number of those parking stalls are filled prior to and after the hours that the park is open for which it s unreasonable to expect that we as volunteers will staff at night in the dark and or you know prior to the park hours That s the only thing I just wanted to clarify Daniel Any other questions If not thank you Lieutenant appreciate it and thank you Okay Todd then we want to move on to second column there or second paragraph here with adopt an aquatic invasive species policy that was brought to our attention Hoffman Thank you Chair Daniels members of the commission To date the City of Chanhassen has not adopted an aquatic invasive species policy There are a variety of governmental agencies currently involved in the efforts to slow the spread of aquatic invasive species within the region and the state Primary among these are the State of Minnesota the U S Fish and Wildlife Service the U S Geological Survey and watershed districts DNR employees are staffing aquatic invasive species education and inspection stations across the state Additionally many programs similar to the Lotus Lake and Lake Minnewashta AIS education and volunteer inspection campaigns are being initiated statewide As a commission you are in a position if you choose to make a recommendation to the City Council that they consider adoption of such a policy an aquatic invasive species policy for the city That level of policy development if authorized would require the input of citizens city advisory groups local and county and state and regional governing bodies And obviously that would take a good amount of time to create such a policy The next thing that the citizens had asked for was further support of the volunteer aquatic invasive species education program at the South Lotus Lake Park boat access This spring we engaged with a variety of meetings with the Lotus Lake Clean Water Association Discussion topics were numerous but most primary among them were the operation of the access and then the desire to implement aquatic invasive species education and volunteer inspection campaign The campaign would be coordinated and funded through the Lotus Lake Clean Water Association and affiliated groups Staff supports the implementation of that program the education and volunteer inspection campaign at the Lotus Lake Park water access with assurances from the association s representatives that the program would be education based and that boat or watercraft inspections would be volunteer The City has submitted a grant the City submitted a grant application and worked with the association for DNR education signage be posted at the access In the interim we printed some paper signs laminated those and posted those at all the accesses that we control The application was approved for the signs and signs were procured and installed Very large sign at the bottom of the access near the boat ramp itself and another sign part way up the access Similar smaller signs were posted at Lake Susan and Lake Ann boat accesses AIS volunteers are being trained through a Minnesota Department of Natural Resources program utilizing a manual that is attached and on site trainers employed 8 123 Park and Recreation Commission August 9 2011 by the DNR To date as far as we re aware the Lotus Lake group has trained more volunteers than any other location in the state It s anticipated the efforts of the volunteers at either the city owned water access points in our community will continue the remainder of this boating season and extend into the future Therefore to formalize that relationship between the City and the volunteer groups again is recommended that we create a written agreement between the City and these groups for adoption by the City Council Moving forward with the recommendation put th forth by this body on July 26 recommendation that the City continue discussions with the various homeowner associations and the Lake Action Alliance to discuss implementation of a gate at South Lotus Lake Park access to operate during park hours only and evaluate costs associated with a gate at the boat access points in Lake Susan and Lake Ann but not connecting the implementation of a gate at Lotus Lake with these other two lakes The request to install a gate at the South Lotus Lake Park boat access is broken into two parts really A request by the Lake Action Alliance to provide and install an electronic key card gate requiring boaters to travel to an offsite location for a mandatory watercraft inspection At this location the boater would receive a code for the gate prior to transporting their boat back to South Lotus Lake or another water body to enter the water Staff s response to this is again Minnesota state law does not allow for a mandatory watercraft inspection except in the event that a licensed conservation officer or police officer asks for one or an authorized AIS inspector Level I or Level II And that authorized inspector that s a draft It s the very last sheet in your packet is a draft policy being adopted by the DNR The second part of the gate is a request by the Lake Action Alliance to provide and install an electronic gate that would open at 6 00 a m each morning and close at 10 00 p m each night Staff does not support the request of installing a gated access point at Lotus Lake or either of the community s other two city owned public water accesses Small percentage of overall access use that occurs before or after hours and then coupled with the complexities that would accompany the long term maintenance and operation of such a device is the basis for that position Second part of the motion from your last meeting it was a report on the enforcement of the park hours be provided and you have the written report and then you also heard from the sheriff Lieutenant Enevold The recommended action is was presented at the start of the report I will not repeat it and be available for questions from the commission Or the audience Daniel Okay Let s have some questions for staff Peter Aldritt None at this time right now Daniel Okay Brent Carron I m good Daniel Elise Ryan I do have one question Todd It s about the policy When you ask about the policy development can you list some of the groups that would be involved in development of the policy Obviously citizens A city advisory committee Who would that be Hoffman It would be both the Park Commission and the Environmental Commission 9 124 Park and Recreation Commission August 9 2011 Ryan Okay Plus citizens or just appointed commissions Hoffman And citizens Ryan Okay thank you Tom Kelly I do have two questions One does the training that the volunteers receive qualify them as a Level I or Level II inspector Hoffman Not to my knowledge no Tom Kelly And the second question is do you have any estimates on what the long term maintenance or operation of a gate would be Any hard numbers to know how much it would actually cost to maintain that gate on an annual basis Hoffman No not any hard numbers There s a variety of complexities that would come with you know does it operate You know what happens when the power goes out There s just a lot of things What happens when it doesn t operate when people arrive How is the City Council going to deal with this Instead of putting a gate in at 6 00 we could simply you know move the park hours to 5 00 a m to 10 00 at boat accesses and then the gate would open at you know there s a balance between gating a public resource and not providing access to that and so there would be discussion about well is that reasonable Should those park hours be moved So there s a lot of issues that would go along with gating a public resource that people want access to Daniel Alright Thank you Tom Todd I have one question myself Do other cities and I ll say primarily within the suburb here and I ll say close to proximity Cities that are close in proximity to lakes that are currently infected have they adopted specifically the city themselves a policy yet Hoffman Not that I m aware of Daniel Shorewood has not Hoffman Not that I know of They ve taken on the issue but I don t know Daniel But they ve not they have not developed a policy Hoffman I don t know Daniel Is it presumed that most cities counties and other public entities will basically adopt or assume a DNR policy that s currently in place Hoffman Well I m not sure if they re going to adopt it but they re certainly looking at the DNR policy and other 10 125 Park and Recreation Commission August 9 2011 Daniel Okay as covering really what would be a policy across the board Hoffman Yeah as any government entity you have to decide what you re going to do and at the local level local governments provide basic services Counties provide another set of basic services The State provides another level of services and currently lakes are governed by the Commission of Natural Resources and the DNR and so you have to understand we can t do everything so you know is the City willing to get in the business of aquatic invasive species policies or do you want to defer to others to do that That s a question that the community has to ask itself Daniel Okay Great thank you Ryan And currently the DNR policy is education Hoffman Education and they re out there doing Ryan Training Hoffman They re doing training They re doing inspections They ve got their portable cleaning units out now so yeah they re doing a variety of programs Obviously they were slowed down by the shutdown but they re back up and running Most of the information that the attachments are DNR attachments that are attached to the report this evening Or all of them Daniel Okay Thank you Todd What we can do I d like to take now the time to certainly move on to visitor presentations so it gives the opportunity for residents here to step up and certainly ask questions or make statements concerns regarding this topic I would ask each resident if they could please limit to about 5 minutes with discussions and there certainly will be exchange and from the commission here as well Also when you do come up please state your name and your address it d be good So please anybody who d like to step up and certainly make a statement Go ahead Tom Devine My name is Tom Devine I live at 7640 South Shore Drive and I m a member of the Lotus Lake Clean Water Organization and the homeowners association and have been part of the effort since it got started here back in April First I just want to acknowledge and appreciate the efforts that you people made last month and have made by having this second meeting and follow up Your actions of caring and being responsive to the issues that involve all of Chanhassen s lakes were well received out there and I think they were well received in the media and the publications that have been made since that point Second thing I want to quickly address is since the meeting last month I know there was a memo that was circulated by the DNR Commissioner that said that we were acting kind of on our own or without the spirit of cooperation of the DNR and I just wanted to follow up on that and say that definitely is not the case The Commissioner evidently was not aware of what the actions were of the staff way downstream in terms of what was going on and as I said last month in our meeting we ve completed about at that point about 70 training exercises at that point all conducted by DNR personnel and those people They ve been aware of what we ve been doing They applied for 11 126 Park and Recreation Commission August 9 2011 the grant for the signage and all of that so the DNR is well aware of what we ve been doing and they have been participating with our inspections down there So the Commissioner at the top may not be aware of all of the activities of his staff but clearly those activities are well documented in terms of what s happened I didn t see the packet until this evening that each of you have got in terms of the recommendations and I want to comment on that in just a second but I want I also want to comment on two other things that were brought up since last month The City conducted a series of surveys of boat usage on Lotus Lake and I don t know if the survey s been completed since then but I d say 6 or 7 years ago about 90 of the boats that came back in the surveys that were completed then were not Chanhassen residents but rather they were boats coming from elsewhere From other lakes They were residents that lived not in the city of Chanhassen by drivers or license plate inspection but rather those were profiled and it turned out most of those boats were from Minneapolis St Paul other areas other than the city of Chanhassen residents as such I think that that s an important fact and if maybe we re due for another study of license plates on who s using our lakes because I think it will quickly show it s not just Chanhassen residents and part of this effort is to protect our lakes here in Chanhassen for the benefit of Chanhassen residents you know long term Those boats that are used or come from other lakes they come and go They just move on to another lake after this lake becomes infested and that s really what the concern is of protecting our lakes and why we re asking the City of Chanhassen to take action as it relates to that And let me just comment on the recommendation I did not see the packet here until I got here this evening and you know it s dated today You know on the request I guess I m not you know I guess I m a little disappointed that the motion I think was pretty clear on what was what the instructions were in terms of coming back and reporting to you on and I m looking at the staff recommendations and I think that I for one would have liked to have had the opportunity to at least participated in the discussion before the staff made the recommendation to you I think that s part of what we re looking for here is to get a cooperative spirit of people all working down the same road I know where some people in the city s stand right now relative to this the whole issue of the inspections and what not and the gating and all these other peripheral issues but I think it gets back to the issue that we all need to sit down and work together So rather than coming out with recommendations giving them to you You act on them or vote and then take them to City Council I think you do need and want the input of the people that are really directly involved in the effort because I think it does make for a much better decision in terms of how you ultimately make your decisions as they re brought forth I will take issue with some of the issues here but I don t have enough time to really do that but you know the cost of the gate the complexities and all those sorts of things leave that to a group of people to figure it out If we re charged to deal with the complexities that you re outlining here the long term maintenance the cost and all that leave that to us We ll come back to you and we ll give you a report on what how we would propose to do that because all of those issues I think are easily overcomeable and I think also when we look at the financial side of what we re looking at I think that those issues can also be addressed without taxpayer support or taxpayer dollars So I just I mention those things quickly Two last things I just want to quickly mention I do have a newsletter the newsletter that we ve been producing There is one that s now I found out this evening that s been produced since this one but let me just leave you this They ve inspected over 650 boats There s of that 80 of the boats or 84 of the boats did have their plugs in which means the ability to keep water inside those boats and transporting from one lake to another is of concern And 60 of those 650 some boats 10 of those boats 11 of those boats have come from lakes where there was infested waters 12 127 Park and Recreation Commission August 9 2011 and this is really the issue for you people to look at and consider in terms of how you adopt policy going forward is you do have this transportation of boats onto your lakes here and you know what are we going to do to try to prevent that And finally let me just mention about the you know the law does not allow for mandatory watercraft inspections Right now those inspections started up at Grays Bay this last week It was well publicized in the media I ve got a picture here the station that came off the website there that shows what the platform looks like They ve got spray equipment up there and what not We ve gone through the process of having all of our people trained We did not know that there was a Level I Level II or we would have actually put these people through that training exercise I m sure of the 80 or 90 people that have now gone through our process we could get a number of Level I Level II inspectors taken care of so that we would be in compliance with this recommendation and if the request or the staff request to deny is really based on the fact that it s not possible Challenge us and we will come back and we ll get these people we ll get people set up ready to go so they fit whatever the qualifications are that the DNR s looking for We re not trying to evade or not follow the compliance or whatever the stated law is What we re trying to do is set up a program educate people and then follow forward on whatever it is Last thing I d just like to quickly say in finishing here is I ve got two other there s two other publications that have been done just in the last week or so There was one in the Minneapolis paper here and there was another one up in Spicer Now the Spicer Lake Association has gone to putting a chemical in the lake which has some kind of a bacteria in it I think there s a lot of things we can do before we start doing these kind of these things but again we all have to get in the same room Talk about what these options look like and say okay well this is maybe something we d like to try out Maybe this is something we shouldn t do What s the outcome of doing it introducing a bacteria into the lake What s the long term impact of that and that sort of thing but all of that s information that you should be looking at in terms of what your recommendations are is to really study carefully what others are doing And finally let me say you know we we really do appreciate greatly your concern your level of urgency and the characterization of understanding what the problem was and trying to move forward I hope you go back to your original motion of what you asked last week and say okay let s go back through this motion you know specifically and see what we need to do to direct staff and bring forth the answers really to what the questions were in the original motion because they re not really addressed in my quick read of what this is right now and I think those are the issues that you really should go back and try to understand Thank you very much and I do appreciate your time very much and I appreciate the fact that all of you made the effort to be here for a second you know unscheduled meeting to take information from all of us Thank you Daniel Thank you Tom Hoffman Can I just clarify one thing Daniel Yes Hoffman I think for everybody in the audience to understand I think it s to understand that sitting here today as staff staff does not take direction from the Park and Recreation Commission I m more or less a secretary of the City Council and the City Manager to respond to requests from the City and Park and Recreation Commission Their role is to make a 13 128 Park and Recreation Commission August 9 2011 recommendation to the City Council That is their singular role I m employed by the City Manager I take my direction from the City Manager not from the Park and Recreation Commission That s just an important clarification for everyone to remember Thank you Daniel Sure Steve Jenks I m Steve Jenks I live at 7490 Chanhassen Road and I too am a member of the Lotus Lake Homeowners Association and the Lotus Lake Clean Water Organization and I m a co founder of the Lake Action Alliance and we talked about what the Lake Action Alliance was before In reviewing the packet tonight we do owe the City Council a response to some questions that were laid out and I ll take that on as a responsibility and I ll have that delivered before the end of the week and I ll be happy to copy Todd and if you would forward that on I would appreciate that Hoffman Be glad to Steve Jenks As to the purpose of the gate and the cost for the gate I wanted to clarify that the two purposes from our perspective were to control the non operating hours of the park as they re posted and so therefore the overnight hours and to do it in a way that was automated so that truly it didn t involve the sheriff and his team in terms of having to make a decision about what priority project to not do so they could go close a gate That doesn t make any sense I didn t think it made any sense to anybody 2 weeks ago I don t think it does tonight either And then to enable participation in the future should we overcome all the other obstacles to enable participation in an AIS an aquatic invasive species pilot project in the future that would that we discussed last week with that would include the 3 lakes and all the pieces of that Further we stated to the City that we would bear the cost for that gate so really money and cost shouldn t be an issue for the City and so we re raising those funds and we re happy to tell you that we ll be able to do that so we would install it and manage the ongoing expenses The only piece that we re asking the City for and we think you re going to want to have control over is the electronic part or the electrical work involved in the installation and certainly we would work with where it went How it worked All those sorts of things The technical pieces of it with the City We certainly don t want to leave you out of it but we don t want money to be a gating piece in that decision per se Thank you very much Daniel Thank you Steve Appreciate your time Joe Shneider Good evening I m Joe Shneider 1035 Holly Lane I spoke with you the last time as well I would just like to make sure we re very clear on this The DNR is in fact working on aquatic invasive species very aggressively and if you believe that that s going to save our precious Chanhassen lakes from aquatic invasive species you ve got another thing to be thinking about because it s not going to happen It didn t happen so far with Eurasian water milfoil It didn t happen with curly lake pond weed It s not going to happen with zebra mussels and it s not going to happen with the numerous other invasive species that are coming down the pipe Yes there s been a lot of press There s been as much press about the DNR getting decontamination facilities as there has been about the request that we have to do the 3 lake pilot project The decontamination process just to give you a perspective on it these are for boats 14 129 Park and Recreation Commission August 9 2011 leaving some landings Some landings at Lake Minnetonka There is one decontamination machine There are 13 landings on Lake Minnetonka Right so we are kidding ourselves if we think this is going to make a difference in protecting our lakes from aquatic invasive species The DNR has a number of inspectors identified now as capable of requiring a mandatory inspection and doing a more aggressive inspection This is brand new and I will tell you I am as livid about this as I can be I am one of the 60 70 80 100 volunteer inspectors I gave personal and confidential information to the DNR as a part of that training and to be finding out later that I have virtually no capability blew me away Why would they need personal and confidential information if they weren t going to give us some level of capability Well now they ve redefined their levels of capability Todd s exactly right That s a draft document I ve had it for weeks now and they don t have this approved yet so Level I and Level II AIS inspectors don t exist The training doesn t exist for that So this is a moving target and it is moving very slowly so our request that we made last time is very simple Maximize the effectiveness of the invasive species program at the Lotus Lake Park We ve got the inspectors to run during the business hours All we were asking for in the primary objective was to control the non operating hours so that those volunteer hours are effective An automated gate Not asking for police An automated gate that opens at park hours Whatever time you choose that to be and closes at park closing whatever time you choose that to be solves the problem Can you make an automated gate work Yes you can Can you say that there are all too many problems with an automated gate Sure you can say that too but you know what automated gates work and lots and lots of 24 by 7 operations around the country Around the world This is not rocket science so to say that money is a problem you ve just heard it from the Lotus Lake guys Money is not the problem They can get it installed They will pay the maintenance for it It just seems like we re kidding ourselves if we re saying we re not going to do anything We re going to count on the DNR That just seems crazy I don t think we re protecting our lakes Thanks Daniel Thank you Joe Greg Dryke It s really short Greg Dryke 105 Choctaw Circle I m the manager of the inspections and I just wanted to clarify something that s been going back and forth at these Level I and Level II I had a training done by DNR contact Maureen Nekowski if that s her name last Monday and she told me that they are in fact moving forward within the DNR right now on their Level I and Level II training Right now they re only training themselves in interior but she told me they ve got a schedule planned out They re doing it It s been passed so just point of clarification Joe Shneider And no volunteers will be eligible to be Level I or Level II inspectors Greg Dryke Yeah I didn t know the eligibility but Joe Shneider No volunteers are going to be Level I or Level II inspectors because the Commissioner of the DNR has said that Hoffman That s what s stated here under authorization Authorization for commissioner delegation authority 15 130 Park and Recreation Commission August 9 2011 Joe Shneider Right so just to put the fine point on this unless the DNR is going to get dramatically more staff you are not going to have the kind of inspectors that can require an inspection or can turn away a boat Deny access which is what the wording in the chart is So they re coming down with this They re coming up with new training They re coming up with new programs New levels and it is a long way from being at your lake in any volume to make a difference Daniel Okay thanks Joe And thank you Greg Okay anyone else who would care to discuss Mitch Krause Mitch Krause 2380 Timberwood Drive Chanhassen I think if you work on this as they ve said before I support the recommendations you ve made and I d like to thank you for that I m opposed to any gated access in any lakes in Chanhassen Thank you Daniel Thank you Mitch John Colford I m John Colford I m at 7470 Chanhassen Road I think the number I mean we ve been saying the DNR s not going to be very effective but I think the number in the paper was 17 inspectors for 3 000 boat launches statewide and that s the budget increase has created 17 inspector positions for 3 000 boat launches so I mean clearly that s next to useless Boat launches are gated in the Twin Cities They re gated in Three River Park Districts They all have well not all of them but many of them including parks with lakes with boat launches have automated gates at the park entrance and they open you know at park opening and they close at park closing They have motion sensor technology to let people who are in the park after hours out So they exist They exist in our communities They exist in our communities around boat launches so a gate would not be unprecedented Thanks Daniel Thank you John Gary Simons Gary Simons 7024 Tartan Curve Eden Prairie I think I m 12 houses away from Chanhassen Just wanted to thank everybody here for their concern about the lakes I can t think of anything more valuable to our recreational communities than keeping our lakes clean and with the fear of not only zebra mussels but the big head carp scare the living daylights out of me as a waterskier So I want to thank you I m one of these people that I guess is not in Chanhassen that uses the lake I m all of a mile from the boat launch We use it frequently We think it s a wonderful lake We ve been here for only 2 years Didn t even know it was there when I bought the house and it made my day when we finally because it s a great spot to hang out We found the inspectors to be very very knowledgeable and helpful They kind of surprised us the very first time they were there but we didn t mind them taking a look at our boat I think it s a great idea to try to keep everything that shouldn t be in the lake out of the lake But at the same time I m a little worried on some of the hours and the idea behind if there is any sort of off site inspection that we need to take place because I m sure like many families that are around the lake who trailer it in it s one of those hey it s a nice night at dinnertime Let s go into the water for the evening and if our evening is precluded from going into the water because we have to go to some very off site inspection and don t get in there summer s short Evening s are short You like to be able to use it We use it quite frequently We ll drop in at 7 30 or 8 00 at night and spend an hour hour and a half and we ll be back out of there so I just want to make sure that 16 131 Park and Recreation Commission August 9 2011 you keep that in mind as you determine whatever policies you have going forward If there s ways that a gate could be used that would allow us to maybe stay there until the stars start to come up before we pull out that would be terrific Thanks Daniel Thank you Gary Dave Vonfruke My name is Dave Vonfruke and I m from 131 Fox Hollow Drive and I m not a property owner on a lake here in Chanhassen but we our family does have a cabin on the White Fish chain and they re dealing with things akin to this too You know invasive species affect all lakes and I care about those as well as the ones in Chanhassen but my what I just wanted to state here is one of the attitudes of people up there that we ve run into because we have been doing inspections and stuff up there over the last few years to try to combat this too Is people taking the attitude well I m not going to inspect my boat or I m not going to do this because the lakes are going to be infected anyway so who cares and that s that so that s one of the things that s really kind of concerned me is that attitude that well all these species are going to get into the lake anyway so why bother so to combat that sort of attitude I would definitely stress you know inspections in some point to just combat I guess apathy so nobody s really mentioned that but that s something that you know I saw people having that kind of attitude My jaw dropped So I would just stress action over inactive Daniel Okay thank you Dave Bill Kirkvold My name is Bill Kirkvold I live at 201 Frontier Court in Chanhassen I took part in the DNR so called training for boat inspectors here early this spring In fact it was the opening day of fishing and I m appalled by the fact that the DNR presented this as some kind of worthwhile training when indeed I come to find out today that it s really worth nothing and I would encourage you to do something about this problem Not because of me living on Lotus Lake but the fact that the DNR if we wait for the DNR to do something I think as a previous person also stated it s going to be a long time before they get their stuff together and really have something that s effect I think we need to take a leadership role here and look and see what s the task that s really needed We can t sit back and wait for the DNR to say yeah well I think we ll come up with a policy sooner or later We need to act now Daniel Thank you Bill Pat Pavelko Pat Pavelko 7203 Frontier Trail As Todd and Jerry probably know I do a lot of walking in Chanhassen and the other day I was walking and I always walk by Lake Ann and I go by the beach and I walk by Carver Beach on Lotus Lake and as I was walking by I thought with the invasion of the zebra mussels all the people that use the beaches Lake Ann Lotus Lake and we re just not talking Lotus Lake We re talking the Chanhassen lakes with the invasion of the zebra mussels those beaches will practically be closed The zebra mussels are like razor blades and once the lakes get infested you re not going to get rid of them Lake Ann is a very very high commodity here in Chanhassen and that beach is used a lot We just mentioned Miracles of Mitch Foundation that s going to have their fundraiser the world s largest kids triathlon Lake Ann gets infested with zebra mussels they won t be having the triathlon at Lake Ann any more The kids will not be able to use the beach They won t be able to swim I mean this we re 17 132 Park and Recreation Commission August 9 2011 looking here at a crisis and I don t know if the City realizes the crisis that we have and it can t be put on the back burner because it s they re going to be infested if the City doesn t take a leadership role in stopping the spread It s very easy for a boat that s fishing on Lake Minnetonka and to say you know what it s getting busy out here Let s go to Lotus Lake or let s go to Lake Ann or go to Lake Minnewashta and let s fish It won t be that busy That one boat that goes to Lake Minnewashta or Lake Ann you ve got a major major problem So the leadership here you guys have to you have to lead You have to stop the invasion of these mussels Thanks Daniel Alright thank you Pat Brian Kirkvold Brian Kirkvold 44 Center Street in Excelsior Just one quick comment and I ll quote the DNR on this Zebra mussels are preventable so for someone to say that it s inevitable it s just not true If you watch where the lakes are the zebra mussels are present a couple of years ago versus now you ll notice they follow the freeways and they follow where people are traveling to Those destination spots but Heidi Wolf Tom was in the meeting Steve Jenks was in the meeting Heidi Wolf of the DNR zebra mussels are preventable Daniel Alright thank you Brian Please feel free certainly if there s anybody else who s like to comment or certainly ask questions If not what I d like to do now at this time is just take a few minutes to discuss amongst the commission here as far as some of the issues and comments that the residents have brought to us tonight Also with regards to the proposed motion or actually leading up to the proposed motion by city staff and the commission here with regards to the aquatic invasive species topic Peter we ll start with you Aldritt I guess I want to say thank you for all your guys time and efforts put into this project I see you care about the lakes as much as all the other citizens and the councilmembers up here I m sure And I would I guess I d like to see as far as putting a gate in and carrying on further maintenance of it would Lotus Lake Alliance would they be able to take on that maintenance farther down the road or would that have to be fall on the city Okay so down the road if it needed to be repaired or maintained you guys would be able to take care of that That s all for me right now Daniel Thank you Peter Brent Carron I guess we ve got a couple different issues here outside of the well the one main issue I see is got some people looking for a gate with access key or a code and then some people just looking for a gate for non operational park hours I don t really know how to address individual ones or one other than the other Is that what I m hearing You guys are looking for the gate for the just non operational hours Open and closed during Steve Jenks Let me clarify for you Carron Okay 18 133 Park and Recreation Commission August 9 2011 Steve Jenks Our purpose would be two fold but the reality is the gate that we would provide to control the overnight hours would enable us later with no changes to participate in the pilot program that we re talking about so I can separate those issues If the City decides not to move forward with the pilot program you still have a gate to control the overnight hours Does that help Carron Okay Yep Steve Jenks Thank you Ryan Chair Daniels could we possibly have some comments from all of us first just one what was said and then move forward with each request and take it one by one so we re all talking about the same thing at the same time Daniel We can certainly do that Ryan Okay Daniel Probably a good idea from an organization standpoint With regards to enforce park hours and really there s two ways to do that and we ve had Lieutenant Enevold come here and discuss sheriff officers position on that issue so and really the other alternative which certainly the Lake Alliance Association wants to discuss is the addition of a gate or the implementation of a gate of some sort to control park hours so Elise Ryan Before I go there first of all I would like to thank everybody for coming tonight It s great to see such cooperation and community involvement and obviously we like hearing your concerns Your passion for the city in which you live or visit and personally before after the meeting that we had last time I did some due diligence and asked people in the community that live on the lakes as well as people that trailer their lakes just to get an understanding of where their coming from a convenience standpoint From a homeowner s standpoint and you know and I found an overwhelming support for where you are at so that was interesting to me and help me understanding that your viewpoint as well as some of the recommendations One of the other pieces that I d like to talk about is just from an environmental standpoint I m a big believer in less government but in this situation I don t believe that the environmental will take care of itself I believe that it s the citizens job to help move some of those things forward and I appreciate your efforts to push the DNR and speak to your community partners and leaders and share your concerns and help educate us because there s obviously a lot of issues that the City County and State officials deal with on a daily basis and so some things do slip through the cracks so I appreciate you guys bringing this to our attention so we can take you know put those safeguards in place and protect the environment And then this was mentioned by a couple different people this evening which I do believe in that we should be leaders as opposed to followers I think we have wonderful assets in this community that we should protect and it would you know be a wonderful situation to be a leader to have the rest of the state to follow us and set the example for how to protect one of the most fabulous natural resources we have in the state of Minnesota With that said I know Tom I believe that you weren t pleased with the recommendation for this evening but as we as we walk through each piece of it I know the first 19 134 Park and Recreation Commission August 9 2011 one is about enforcing park hours And with the with you know great appreciation what our law enforcement does within this community I do agree with the Lieutenant and don t support having the zero tolerance policy and having them come to the lakes However I do support at this time some sort of a gate but I d like to discuss that as we move you know kind of through the through this process but I don t I just don t support having the extra enforcement at the lakes at this time So that s my stance on that so thank you Daniel Great Elise Tom Tom Kelly I do have a couple quick questions and a comment In terms of who would control the gate there s got to be a guy that actually programs in those times Is that guy a city guy or is that guy an association guy I guess that s my question on the gate Who actually controls the gate You re going to buy it You re going to install it You re going to maintain it but does the city actually control the gate Steve Jenks I would agree to that I don t see any reason why not We don t want to control the hours That s the City s to do I think Tom Kelly Alright I don t mean Steve Jenks Right I mean that s how I see it Tom Kelly Alright Second question I have is with the with what Todd had sent out about state law does not allow for mandatory watercraft inspections so what the volunteers are doing right now is essentially asking if a boat would like to be inspected and the boat owner could say no and put the boat in the water Steve Jenks State law doesn t allow for a citizen to control a requirement for inspection Tom Kelly Okay Steve Jenks A DNR inspector at the right level of qualification can Tom Kelly Can do it Steve Jenks Can require an inspection and can require a decontamination as well and can refuse access to the lake Tom Kelly Okay so all the boats that you are inspecting and what is Steve Jenks On a volunteer basis Tom Kelly That s all and the boat owners are volunteering to turn their boat or they re not required to turn the boat away 20 135 Park and Recreation Commission August 9 2011 Steve Jenks Right We re not getting in any boats We re not you know opening compartments and that sort of thing Tom Kelly Okay Steve Jenks We don t do anything that the boat owner doesn t allow us to do and we don t I mean we re not I think it s a liability issue for us as well as it is for the DNR There s some questions as to what we can and can t do that way so we don t want to step over that line any more than anybody else would It would be a problem Tom Kelly Right okay One comment I want to make is is I walk my dog and sometimes at Bandimere Park at 5 30 and you know I don t want to get a ticket for walking my dog prior to the posted hours but the chances of me affecting the ecosystem of Bandimere Park by walking my dog at 5 30 is infinitismo and I don t necessarily believe that s the case with the lake so I do agree with Elise I understand saying if you restrict one public access you have to restrict everything with parks and lakes but I think this is a special case and I ask the commission to consider that zebra mussels is a separate case that doesn t really affect the vast majority of our parks that we have public access ordinances to Daniel Okay Great thank you Tom And Peter with regards specifically to the enforcement of park hours is there any other comments that you want to share Aldritt No I guess I agree with your comments too on the gate I think it s important to kind of take action on enforcing those hours and with what the sheriff has stated you know obviously they have other priorities to watch over in the city and this gate would allow those hours to be enforced with little impact to the sheriff Daniel Brent anything else you d like to share Carron Yeah I just I m inbetween I think a gate to operate operation hours is I could maybe tolerate that The problem I have is to say that we re as an association are going to bear the costs of the gate bear the repairs but yet it s still the City s gate The City s going to take if the power goes out the City s got to is going to have to deal with it If it breaks the City s going to have to either bill the homeowners association of whatever and there could be some flack back and forth on you know costs or I m just looking at it as a standpoint where I m inbetween I think it s a good idea as far as just operating hours only Not during the daytime but then I also have a side of the City where the City s going to bear the responsibility The City I mean you re going to have to have someone check it Make sure it s working properly There is some bear on the City as far as responsibility and that s kind of making me teeter right now with the gate and I guess I m bringing this up because I don t know how to get around it Daniel Yep Tom Devine Let me just address that if I may Carron Sure 21 136 Park and Recreation Commission August 9 2011 Tom Devine You know we re breaking new ground and I think the issue is I think what we re trying to put forth is there s a willingness to provide resource at non taxpayer expense to try to make this work and the issues of I think it s appropriate that the City actually you know program the gate and set you know set the pad or whatever it is that you know makes it work electronically And whether that s done some gates are handled electronically from a remote locations I ve heard all sorts of different things about the gates That s part of the homework that we really need to look at in terms of what it is The issue is we re willing to take on and work with whatever the sources are to make the thing work mechanically To make sure that it isn t about trying to deny access to anybody It s about trying to make the thing work and I think what we have to do is have enough flexibility to try something and see what happens you know That s what the pilot s about is to try to work through those issues and I think it s a cooperative effort Certainly if people that live by the gate if the gate doesn t work or something they re going to report it and you know who s the service contract with that s going to be taking care of it and that sort of thing I think what we have to do is be flexible enough to say we re all in it together We want to make the thing work effectively It isn t about trying to put a stumbling block in front of everybody but at least the resources have been put forth or they re being committed to to try to make this whole thing come together I think that s the thing you ve got to look at is what are the resources and billing this group or charging this or whatever we ll work through that and make it happen you know I m sure that that s the willingness that all of us have And if it doesn t work you take the gate out You say okay it didn t work You know whatever it is it didn t happen The whole idea is to try something to see what it is because we cannot staff or put you know young girls in these parks after 10 00 at night or having people there before 5 00 in the morning or 5 30 and I want to point out you know there s 10 stalls down there and 2 handicap stalls That was an agreement that when that boat ramp was built was a very complex agreement that was laid out with the neighbors in terms of what that was and the hours the enforcement of the hours was one of the stipulations that was made to the person that sold the land to the city state or federal government or whoever ended up paying for it on what was going to happen there and those stalls it s not unusual to have 4 5 6 boats all launched before 5 30 in the morning which is 50 60 percent of the boats that are allowed onto the lake Those fishing boats are in there before the hours so it really is about helping to control the on and off of the lake you know and that s why the gate thing is there And I certainly understand the Lieutenant can t go down there and be in every one of the locations and that s why the gate is I mean they have them in parking ramps all over town I mean it s a new technology It s there to help us Carron One other thing is that with the gate is one thing but then I guess we I would feel more comfortable talking with the association as well as far as seeing what their actually plan is as far as having someone at the launch Someone you know watching it during park hours and how many holes are there going to be Obviously there s going to be scheduling conflicts and that sort of thing but if we do put in a gate to hold people back to park hours how many hours are actually going to be watched during open hours With the volunteers Daniel Okay You know with regards to the enforcement of park hours by the sheriff s office and I agree with I think most of the commissioners sentiments here that given the scope of the duty that they have and currently I d say priorities and especially being the safety of our citizens 22 137 Park and Recreation Commission August 9 2011 more so than the certain aquatic species in our lake or invasive aquatic species in our lake that certainly is a priority number one and I think certainly it I agree with him from the spirit of the law that or least from the aspect of the spirit of the law that certainly it needs to be left to each sheriff or each officer to make that judgment call With regards to the enforcement or the implementation of a gate from my perspective it is something I am against My reasons are fairly simple and I think they became more to light and certainly I ll certainly let comments on that One happens to be that I do believe that there is the ultimate goal that of trying to implement this into the pilot program and I know Steve that you certainly made a comment that that is not something the City s interested in We have with park hours but I do believe that is certainly that s certainly the ultimate goal and from my perspective that s unacceptable and it s from one very simple reason I have a mother who fishes and she s 67 years old and fishes She goes to Lake Ann and Todd s probably seen her out there fishing and she has no interest in driving to Minnewashta and then having to go to Lake Ann or Lotus Lake That will in my mind deter her from doing something that she likes That decision was pretty simple on whether or not I support that program So and I think she s just a microcosm of how other people feel about that particular policy The other comment that was made tonight that certainly brought to light is and I do believe there s some concern about restriction My view with regards to Lotus Lake Lake Ann Lake Susan is that s a Minnesota lake that happens to be in the city of Chanhassen When people buy boat permits they don t buy Chanhassen boat permits They buy a Minnesota permit and that permit allows them to fish on every single lake in this state that we get access to Without restriction and I fully do believe that so with those two things really come into play I it s hard for at least and again this is my opinion I m 1 of 5 here tonight and 1 of 7 on the commission I find it difficult for me to consider that currently There was a comment made about Bryant Lake Park and Three Rivers Absolutely Same thing with Carver County Park and Minnewashta They do have gates They ve gated the parks themselves So certainly that and if you consider Lotus itself for example Lake Ann is pretty simple to gate It s a single access point and it s quite a long ways to get into it Lotus Lake for example if you were to gate that facility you re also gating potentially a neighborhood as well I mean I m just looking at the scope well I guess the access point when you take a right going down but your parking s on the other side of the road and that same road is shared residents if I remember correctly I was just there on Friday So again there s some complexities I just don t think need to be if we were to if the commission certainly were to consider it obviously it d be further discussed but I just see that you know there s certainly as I like to use the term and we use it a lot slippery slope going down that direction as far as with the gate It doesn t necessarily mean that I don t want to consider the importance of the invasive aquatic species I learned to swim on Lotus Lake so certainly I grew up and even though I m a 40 year resident here so this is also important to me So you know and you re actually right One of the questions I had for Todd was what about the beaches That s the very first priority from my standpoint Lake Ann it is a commodity and part of it is you know and his response to me is we don t know I mean you can look on Lake Michigan You can see pictures and I ve gone on the internet and looked there are some horrific pictures of what we see on the public beaches but Minnetonka s had it for a year and you know Robinson Bay is highly infected I do believe Yet we re still swimming over at Excelsior beach so please Yes Joe please step up 23 138 Park and Recreation Commission August 9 2011 Joe Shneider If I can Couple points Number one the adult zebra mussels typically don t die for about 5 to 6 years and it s only at that point in the cycle that you would get volumes of shells on the beach so you ve got Daniel It s a wash up issue Joe Shneider You get some now from let s call it premature death but you re going to get substantial amounts in 5 to 6 years So that just gives you a perspective Daniel Sure Joe Shneider We re not there far enough in the cycle yet at Lake Minnetonka Daniel Okay Joe Shneider I think the second point is if I can commissioner I would really ask you decouple potential during operating hours use of a gate and any controls which we have no right to do at this point in time It s a desire but there is no right to do that Separate that completely from the concept of gating the non operating hours which will not affect your mother at all unless she s there before park hours Daniel Yeah and that won t happen either So certainly you know again that with specific to the gate and really what I see that s just where I share my thoughts on What I d like to do and maybe it might make sense is we may have to I suppose as we go through each subject we should probably since we have various opinions on each one of these maybe make a motion for each three Would that be an agreement of the commission so we can address each one individually Why don t we come back and let s move on to adopting you know questions regarding policy of adopting aquatic invasive species policy Hoffman Chair Daniels Daniel Yeah please Todd Hoffman Just two points before the commission makes a recommendation and also for conversation with the audience members And one point was made early on and one was made later and we ve recently talked about it again The first point is the position of the DNR Commissioner Our recollection is that he was talking about the pilot program to mandate that people go to Lake Minnewashta That he did not support I don t believe he was referring to the volunteer inspection program Second issue is what are our zebra mussels spread and they re found in Lotus Lake or they re found in Lake Ann what are these lakes going to look like 10 years from now 20 years from now 50 years from now What are the beaches going to look like and again in my conversation with Chair Daniels we don t know but I think there are clear differences that we can all at least appreciate The pictures that we re seeing from the Great Lakes there is a very large amount of water space area and then substrate for these organisms to live on Our lakes are primarily mud bottoms and or sand in some areas These things require either vegetation or they re not really from what I ve seen very aggressively making 24 139 Park and Recreation Commission August 9 2011 colonization with either sand or gravel and so a lake like Lake Minnetonka probably has lot more sand and gravel and rock but lakes like Mille Lacs obviously have a lot more so you re going to have a volume of water You re going to have a lot higher volume of these organisms I don t believe and I just want to deter any fears I don t believe Lake Ann if Lake Ann gets zebra mussels is ever going to be not able to be swam at that beach The volume of zebra mussels that would wash up in my opinion just wouldn t be great enough You could clean the volume that would make their way to that beach and so I can t guarantee that but I think that s something if you think about it A water body like at Lake Ann really has no rocky shores or gravel areas It s all vegetation Mud bottom The colonization of zebra mussels is going to be much different in each individual water body if they happen to make their way into those different places so I just wanted to have everyone keep that in mind Daniel Please Pat Pavelko Just one clarification is that this is aquatic invasive species It s not just zebra mussels It s also perhaps you ve heard of quagga mussels It s very similar to the zebra mussel They re located near the Great Lakes They re coming this way They attach to soft bottoms so you have the zebra mussel on harder surfaces Quagga mussels on soft bottoms so and there s additional invasive species coming after that so I ve got a whole pamphlet of them here Audience We said we did Daniel So with the adoption of aquatic invasive species having a discussion about that Elise please Questions comments Ryan Well I mean I don t have a lot to say about this I definitely support having an area adopting a very aggressive invasive species policy I think forming a committee or a group with the citizens involvement with the advisory committees and get the local county and state and regional governing bodies involved I think this should happen sooner than later to you know to I know a lot of things take time but to allow this to progress I d like to move on this or make the recommendation to move on this quickly and aggressively Daniel Okay Tom Tom Kelly I agree with what Elise just said No additional comments from me Daniel Brent Carron I agree Daniel Okay Pete Aldritt I agree also Yeah I think it s important to move This is something fairly simple Well not very simple to employ but a good way to increase education and allow citizens to help out and do their part too 25 140 Park and Recreation Commission August 9 2011 Daniel And Todd really what when you re looking at in the proposed motion that we had prior that you have laid out or that we ve discussed it recommended that the City comply with accepted DNR create to step If some sort of policy was to be in place is what the from the City standpoint both with you and Lake Action Alliance had discussed is it something to adopt When you re talking about continued discussions and education is that something to adopt a policy like this I mean is this what the ultimate goal what you re trying to accomplish having a city policy or not Hoffman That s not the intent in the staff s recommendation Daniel Okay Hoffman I m not sure what the numbers are at the State level It was 4 million Now I believe it s maybe 7 million but they re investing a great deal of money I think it s over 7 million now for aquatic invasive species The entire budget of the City of Chanhassen is under 10 million dollars for an annual operating budget That s within all sorts of things so it really is again is a policy If you want to make a recommendation to the council that they form an AIS committee and to form some type of policy that s your discussion and then that s the decision of the City Council Daniel Correct And I think that s one of the things again we have to remember Everything that we re discussing certainly is recommendations to the council Ryan Right Daniel implemented or certainly sets a policy so please understand that And as far as from my standpoint I m open either way Again I do agree this is certainly an issue one that needs to be discussed further along with further education I think That s the additional intent of what the DNR s been trying to do with regards to doing a simple thing like removing the plugs I mean I guess where you re looking at when you re trying to address a large contingency of or a large population that have boats it s kind of taking it down to the simplest form is your first step in action and obviously the simplest thing is removing your plug when you leave a lake That the plug has to remain out until you re ready to launch again Whether or not you put the plug back in is your own responsibility and how fast your bilge may work but nonetheless you know that will be again another education that everyone is going to have to go through So when we consider some policies obviously we have to also have concern what s the policy that is going to be specific to what we re going to try to do here in Chanhassen What we re trying to accomplish and also what makes best practice and policy for everybody else and all the other citizens within or residents within our city because again that s you know our first charter And although I talk about what that the lakes are access for everyone when we create a policy from that standpoint it s really what how it s going to be implemented in the city of Chanhassen so I m indifferent either way but it certainly it d be interesting to see what type of feedback we get as we continue down these discussions I think it s something that we don t want to halt and we want to continue to discuss so 26 141 Park and Recreation Commission August 9 2011 Ryan For a question Todd So for when we make this recommendation should we be specific to the council on who that group is or is that can we be as specific as Hoffman That s up to your discretion Daniel Again whether the council wants to change it or not their own discretion Ryan Right but the more specific we are okay Daniel Things can change obviously but thank you Elise Ryan Sure Daniel Alright If there are any other comments with regard to the AIS policy why don t we move onto the support of the volunteer aquatic invasive species education program specific to South Lotus Lake Beach so or South Lotus Lake boat access So Brent why don t we start with you Any comments Carron No Not regarding that I would just go along with what the recommended action would be and that would be to continue to support for this bullet point Daniel Okay Peter Aldritt Yeah I agree with Brent Go along with what the recommendation is That states it clearly Daniel Elise Ryan I agree I d like to make that recommendation but I d also like to make a public thank you to Todd and the City for working hard with the different lake associations I know you have all thanked him and I know that there has been challenges but there you know I think we educate each other and I think Todd and his staff have done a great job in working with lake associations as well as informing us as a commission so I d like to thank Todd and the staff for their work on this Daniel Thank you Elise Tom Tom Kelly I agree I don t have any additional Daniel And certainly I agree with the rest of the commissioners I mean you know this is an important subject obviously and one that s been brought to our attention very quickly here Although it s you know we all read about it in the paper I agree that we certainly need to take some sort of leadership role with regards to addressing this issue So I guess you know to continue the discussion and support of the volunteer program I agree with completely You know I wish there were some DNR program in place that gave you you know to be honest with you some authority to at least make those inspections I don t think there ll be anybody here 27 142 Park and Recreation Commission August 9 2011 that will certainly object to that So again as far as the volunteer program that is in place you know that s something again I want to see the City certainly work out very closely with from my opinion with the various organizations and associations so with that do we have any other questions for staff Okay or any other comments as a whole And certainly if there s any other opportunities one last time that anybody would like to make a comment please feel free If not we re going to go ahead and make a motion Todd I think we re going to probably have to venture off the script a little bit here since I think it would be a lot easier at least an organizational standpoint to address each proposed motion For each one of these three subjects If you don t mind and because again there s certainly various opinions Go ahead Tom Tom Kelly I recommend we start at the bottom and work our way up The third one and Daniel Yeah let s go ahead and do that So Tom since you made the suggestion I m going to leave it up to you Tom Kelly No I m actually not going to make that motion I ll let someone else make it Daniel You re sure Tom Kelly Yep Daniel Okay Well and I think part of that motion really is a portion of what s been laid out beforehand and that s really to formalize a relationship between the City and volunteer groups conducting education and voluntary inspections The City has recommended that it s been recommended that the City comply with an action of the DNR AIS Volunteer Manual and create a written agreement between the City and volunteer groups outlining expectations and procedures for adoption by the City Council so from that standpoint with regards to the volunteer inspections and the continued education and working with the City on this issue why don t we go ahead and make a well I guess that is a motion Why don t we find second it Carron I ll second it Daniel moved Carron seconded that the Park and Recreation Commission recommend that the City comply with an action step in the DNR AIS Volunteer Manual and create a written agreement between the City and volunteer groups outlining expectations and procedures for adoption by the City Council All voted in favor and the motion carried unanimously with a vote of 5 to 0 Hoffman To clarify Daniel Please Hoffman That motion was made to the City Council correct Daniel Correct With regards to the adoption of an aquatic invasive species policy I think there might be this is I guess is kind of where I m indifferent I think if there s some specific Elise 28 143 Park and Recreation Commission August 9 2011 seemed to comment a little bit more than some of the other commissions If there s something that you d like to lead or have an idea on Ryan Tom did you write this motion down or not Tom Kelly No I did not no Ryan Okay One quick question or comment before I make a motion for this Steve I know you said that you will answer those questions by the end of the week Will you make sure you answer those questions by the end of the week please Steve Jenks I d also add that Todd Gerhardt is dragging some answers to me in that same list of questions so we re both remiss We need to talk to each other and I don t say that to be mean We ll work this out between us Ryan Okay Alright Steve Jenks There s on my side of the equation there s a group I m working with and so if you can imagine there s 4 or 5 different drafts for what the answers are but I can get those done Ryan Okay just that the questions that were in the packet that we received I think having some of those answers would be very helpful Steve Jenks Absolutely Ryan As we move forward Steve Jenks Yeah I m happy to support that thanks Ryan Okay thank you Daniel Okay Elise Ryan So it would the commission would make a recommendation that the City Council moves forward with the very aggressive approach in terms of timing and developing a policy with the input of the citizens city advisory committees and local county state and regional governing bodies to adopt an aquatic invasive species policy Daniel Okay Second Tom Kelly Ryan moved Tom Kelly seconded that the Park and Recreation Commission recommend that the City Council moves forward with the very aggressive approach in terms of timing and developing a policy with the input of the citizens city advisory committees and local 29 144 Park and Recreation Commission August 9 2011 county state and regional governing bodies to adopt an aquatic invasive species policy All voted in favor and the motion carried unanimously with a vote of 5 to 0 Daniel Okay Let s move onto the really address the issue I think what it comes down to is the gate at South Lotus Lake Park boat access If there wants to be a motion that wants to be moved Tom Kelly Sure I move that the Park and Recreation Commission recommends to the City Council to approve the installation of an electronic gate at the public access at Lotus Lake to enforce the posted lake access hours This gate will be purchased installed and maintained at the expense of the Lake Action Alliance group with the only initial expense to the City being the electrical hook up Additional gate management issues will be worked out between the City of Chanhassen and the Lake Action Alliance group Daniel Okay get a second Ryan Second Tom Kelly moved Ryan seconded that the Park and Recreation Commission recommends to the City Council to approve the installation of an electronic gate at the public access at Lotus Lake to enforce the posted lake access hours This gate will be purchased installed and maintained at the expense of the Lake Action Alliance group with the only initial expense to the City being the electrical hook up Additional gate management issues will be worked out between the City of Chanhassen and the Lake Action Alliance group All voted in favor except Daniel and Carron who opposed The motion carried with a vote of 3 to 2 Daniel I think that s about it With regards to our the aquatic invasive species discussion specifically to the three points that we just got done talking about so certainly we again appreciate those residents who had an opportunity to stop by tonight and take time out of your busy Tuesday night to further discuss this and give us an opportunity to listen so again thank you If there are any questions please contact the City Also as well you know feel free to talk to your City Council representatives Hoffman Just so everyone is aware on how things take place now The Minutes will be typed and prepared and then the recommendations from the commission will be forward to my office and the office of the City Manager The City Manager will discuss those with the Mayor and then they make a decision on whether or not this issue is placed or the timing of when they re going to place that on a future City Council agenda Daniel Okay thank you Todd As far as new business Todd anything else that needs to be discussed Is that it Hoffman That s it Audience I have one question 30 145 Park and Recreation Commission August 9 2011 Daniel Please Audience Before we adjourn In the interest of moving quickly which I believe all of you agreed you know we want to move quickly as far as the aquatic invasive species Can we do something to encourage the City Council to act quickly in the motion to so something to jump start it Daniel Todd you re more familiar with procedure than I am What type of Hoffman I think your motion s presented that Daniel No as far as I think what he might be looking for further is just you know what does it take to you mentioned that it s going to be up to the City Council themselves to set the agenda correct Hoffman Correct Daniel Okay and whether or not and when they take this when they want to take this Hoffman Yeah it s their decision As a citizen you re best recourse or your best action is to contact them Daniel Correct And that s exactly right alright thank you Todd Okay COMMISSION MEMBER COMMITTEE REPORTS None COMMISSION MEMBER PRESENTATIONS None ADMINISTRATIVE PACKET None Tom Kelly moved Carron seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 5 to 0 The Park and Recreation Commission meeting was adjourned Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 31 146 4 0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 2271130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM 11 TO Paul Oehme Director of Public Works City Engineer FROM Joseph Shamla Project Engineer Terry Jeffery Water Resources C ordinator DATE September 26 2011 SUBJ Pioneer Pass Approve Addendum A to the Development Contract Approve Plans Specifications for Mass Grading Outlots B C E PROPOSED MOTION The City Council approves Addendum A to the Development Contract and Plans and Specifications for Mass Grading Outlots B C and E City Council approval requires a simple majority vote of the City Council present Upon review of the plans prepared by James R Hill Inc received September 9 2011 1 have the following comments and recommendations GRADING AND DRAINAGE An overall drainage plan was developed for the entire site initially as Pioneer Pass The drainage has not been altered from the original plan Pond number two 2 will be rough graded in this amendment An as built of the pond will be required in the future when the storm sewer is connected to the pond to ensure that the pond is constructed per the approved plan The proposed grading plan includes fill areas of approximately 20 feet Soils with fills to these depths can have an issue with settlement if not placed properly The applicant shall have a soils engineer monitor the construction to ensure proper placement and compaction of material The storm water pollution prevention plan shall be updated per the current plan Proposed driveway grades must be between 2 and 10 The conditions referring to grading on the approved preliminary plat must be addressed According to the grading plan material must be moved to the parkland across Bluff Creek Drive The contractor will be closing the road temporarily to achieve Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 147 Paul Oehme Pioneer Pass Approve Addendum A to the DQ Approve Plans Specifications for Grading September 26 2011 Page 2 this goal The date and duration of this closure must be approved by the City Engineer The security posted for Pioneer Pass can also be used for any issue relating to the grading of Phase II Minor changes are needed to the grading plan The applicant shall revise the grading plan per the comments provided by staff redlines WETLAND EROSION CONTROL This phase will result in the approved wetland impact Because of this it will be necessary to construct the mitigation area at this time The applicant must provide a detailed site specific restoration plan which includes at a minimum Items 22 37 from the Minnesota Wetland Conservation Act Replacement Plan Complete Application Checklist available on the Minnesota Board of Soil and Water Resources a Wetlands are in profile and plan view b A detailed planting schedule c A detailed vegetation management plan including intermediate goals d Other elements consistent with the Minnesota Wetland Restoration Guide available from the MN Board of Soil and Water Resources All other conditions of the wetland alteration permit must be met Chapter 20 Article VI A Landowner Statement and Contractor Responsibility for Work in Wetland and Public Waters must be provided prior to any grading in Phase 2 The SWPPP needs to be modified to be specific to this site The SWPPP must incorporate the requirements of Part III Stormwater Discharge Design Requirements Part IV Construction Activity Requirements and Appendix A for the project A narrative describing the timing for the installation of all erosion prevention and sediment control BMPs required in Part III Part IV and Appendix A must also be included in the SWPPP After grading the use of silt fence with j hooks staggered biorolls straw wattles rock logs or other appropriate BMP shall be installed to break up any run 75 feet or longer This is to be shown on the grading and erosion control plan and indicated in the SWPPP The plans must show the soils correction area or temporary blister area and include additional BMPs necessary to prevent erosion and sediment deposition from this area Signage for the Bluff Creek Overlay District Primary zone shall be installed after the area is graded as well as in those areas where no grading is needed The SWPPP all modifications and all inspection reports shall be maintained on site gAeng projects p s pioneer pass fka peterson property 09 26 1 I approve addendum and plans and specs doex 148 Paul Oehme Pioneer Pass Approve Addendum A to the DC Approve Plans Specifications for Grading September 26 2011 Page 3 All stockpile areas shall be indicated on the plan set All exposed soil areas must be stabilized as soon as possible to limit soil erosion but in no case later than seven 7 days after the construction activity in that portion of the site tributary to Bluff Creek has temporarily or permanently ceased and no later than fourteen 14 days elsewhere RETAINING WALLS There is approximately 750 LF of retaining wall proposed in this Addendum This retaining wall is up to approximately 15 feet high The retaining wall must be designed by an engineer licensed in the State of Minnesota A soils engineer must be present during construction to ensure that the wall is constructed properly A registered engineer must certify upon completion that it was built according to the approved plan The plans must be revised to provide a connection to a drainage system for the roof down spouts and sump pumps to prevent the discharge from these items from going over the proposed wall The applicant has not chosen a material for the wall at this time Staff is aware of issues in Chanhassen of boulder walls greater than 6 feet in height which have failed The applicant shall choose either wet or dry cast block approved by MnDOT specifications for the wall material Due to the height of the wall a fence shall be constructed above the wall for safety reasons Any area in which the wall height is greater than four feet shall have a fence installed The retaining walls constructed under this Addendum to the development contract shall be maintained by the Homeowners Association RECOMMENDED CONDITIONS OF APPROVAL Staff recommends approval of the Addendum to the Development Contract for Pioneer Pass to include the grading for Pioneer Pass Phase II subject to the following conditions 1 A pond as built will be required when the storm sewer is connected to the pond This will ensure the pond is constructed according to the approved plans 2 The applicant shall have a soils engineer monitor the construction to ensure proper placement and compaction of material 3 The storm water pollution prevention plan shall be updated per the current plan 4 Proposed driveway grades must be between 2 and 10 5 Conditions referring to grading on the approved preliminary plat must be addressed 6 The date and duration of the Bluff Creek Drive closure for grading purposes must be approved by the City Engineer gAeng projects p s pioneer pass fka peterson property 09 26 11 approve addendum and plans and specs docx 149 Paul Oehme Pioneer Pass Approve Addendum A to the DQ Approve Plans Specifications for Grading September 26 2011 Page 4 7 The security posted for Pioneer Pass will also be used for any issues relating to the grading of Phase Il The retaining wall must be designed by an engineer licensed in the State of Minnesota A soils engineer must be present during construction to ensure that the wall is constructed properly A registered engineer must certify upon completion that it was built according to the approved plan 9 The plans must be revised to provide a connection to a drainage system for the roof down spouts and sump pumps to prevent the discharge from these items from going over the proposed wall 10 The applicant shall choose either wet or dry cast block approved by MnDOT specifications for the wall material 11 Due to the height of the wall a fence shall be constructed above the wall for safety reasons Any area in which the wall height is greater than four feet shall have a fence installed 12 The retaining walls constructed under this Addendum to the Development Contract shall be maintained by the Homeowners Association 13 The applicant shall revise the grading plan per the comments provided by staff redlines 14 This phase will result in the approved wetland impact Because of this it will be necessary to construct the mitigation area at this time The applicant must provide a detailed site specific restoration plan which includes at a minimum items 22 37 from the Minnesota Wetland Conservation Act Replacement Plan Complete Application Checklist available on the Minnesota Board of Soil and Water Resources a Wetlands are in profile and plan view b Detailed planting schedule c A detailed vegetation management plan including intermediate goals d Other elements consistent with the Minnesota Wetland Restoration Guide available from the MN Board of Soil and Water Resources 15 All other conditions of the wetland alteration permit must be met Chapter 20 Article VI 16 A Landowner Statement and Contractor Responsibility for Work in Wetland and Public Waters must be provided prior to any grading in Phase 2 17 The SWPPP needs to be modified to be specific to this site gAeng projects p s pioneer pass flea peterson property 09 26 11 approve addendum and plans and specs doex 150 Paul Oehme Pioneer Pass Approve Addendum A to the DC Approve Plans Specifications for Grading September 26 2011 Page 5 a The SWPPP must incorporate the requirements of Part III Stormwater Discharge Design Requirements Part IV Construction Activity Requirements and Appendix A for the project A narrative describing the timing for the installation of all erosion prevention and sediment control BMPs required in Part III Part IV and Appendix A must also be included in the SWPPP 18 After grading the use of silt fence with j hooks staggered biorolls straw wattles rock logs or other appropriate BMP shall be installed to break up any run 75 feet or longer This is to be shown on the grading and erosion control plan and indicated in the SWPPP 19 The plans must show the soils correction area or temporary blister area and include additional BMPs necessary to prevent erosion and sediment deposition from this area Signage for the Bluff Creek Overlay District Primary zone shall be installed after area is graded as well as in those areas where no grading is needed 20 The SWPPP all modifications and all inspection reports shall be maintained on site 21 All stockpile areas shall be indicated on the plan set 22 All exposed soil areas must be stabilized as soon as possible to limit soil erosion but in no case later than seven 7 days after the construction activity in that portion of the site tributary to Bluff Creek has temporarily or permanently ceased and no later than fourteen 14 days elsewhere Attachment gAeng projects p s pioneer pass fka peterson property 09 26 11 approve addendum and plans and specs docx 151 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA ADDENDUM A TO PIONEER PASS DEVELOPMENT CONTRACT SPECIAL PROVISIONS AGREEMENTS dated September 26 2011 by and between the CITY OF CHANHASSEN a Minnesota municipal corporation City and THE RYLAND GROUP INC a corporation under the laws of the State of Maryland the Developer 1 BACKGROUND The parties have previously entered into a development contract for Pioneer Pass dated September 13 2010 the Development Contract The Development Contract was recorded on December 1 2010 as Carver County Abstract Document No A529909 The developer is now requesting amendments to the grading plan and conditions of approvals 2 EXTENSION OF DEVELOPMENT CONTRACT The Development Contract shall remain in full force and effect with the modifications listed in the special conditions below 3 SPECIAL CONDITIONS In addition to the terms and conditions outlined in the development contract the following amendments shall apply a Plan B Grading Drainage and Erosion Control Plan dated September 13 2010 prepared by JR Hill and Associates shall also include Phase 2 Grading Drainage and Erosion Control plans dated September 9 2011 prepared by J R Hill and Associates b Paragraph C on Page SP 5 shall be revised to add 21 A pond as built will be required when the storm sewer is connected to the pond This will ensure the pond is constructed according to the approved plans 152 22 The applicant shall have a soils engineer monitor the construction to ensure proper placement and compaction of material 23 The storm water pollution prevention plan shall be updated per the current plan 24 Proposed driveway grades must be between 2 and 10 25 Conditions referring to grading on the approved preliminary plat must be addressed 26 The date and duration of the Bluff Creek Drive closure for grading purposes must be approved by the City Engineer 27 The security posted for Pioneer Pass can also be used for any issues relating to the grading of Phase 2 28 The applicant shall revise the grading plan per the comments provided by staff redlines 29 The retaining wall must be designed by an engineer licensed in the State of Minnesota A soils engineer must be present during construction to ensure that the wall is constructed properly A registered engineer must certify upon completion that it was built according to the approved plan 30 The plans must be revised to provide a connection to a drainage system for the roof down spouts and sump pumps to prevent the discharge from these items from going over the proposed wall 31 The applicant shall choose either wet or dry cast block approved by MnDOT specifications for the wall material 2 153 32 Due to the height of the wall a fence shall be constructed above the wall for safety reasons Any area in which the wall height is greater than four feet shall have a fence installed 33 The retaining walls constructed under this Addendum to the Development Contract shall be maintained by the Homeowners Association c Paragraph D on Page SP 7 shall be revised to add 15 Phase 2 grading will result in the approved wetland impact Because of this it will be necessary to construct the mitigation area at this time The applicant must provide a detailed site specific restoration plan which includes at a minimum Items 22 37 from the Minnesota Wetland Conservation Act Replacement Plan Complete Application Checklist available on the Minnesota Board of Soil and Water Resources a Wetlands are in profile and plan view b A detailed planting schedule C A detailed vegetation management plan including intermediate goals d Other elements consistent with the Minnesota Wetland Restoration Guide available from the MN Board of Soil and Water Resources 16 All other conditions of the wetland alteration permit must be met Chapter 20 Article VI 17 A Landowner Statement and Contractor Responsibility for Work in Wetland and Public Waters must be provided prior to any grading in Phase 2 3 154 18 After grading the use of silt fence with j hooks staggered biorolls straw wattles rock logs or other appropriate BMP shall be installed to break up any run 75 feet or longer This is to be shown on the grading and erosion control plan and indicated in the SWPPP 19 The plans must show the soils correction area or temporary blister area and include additional BMPs necessary to prevent erosion and sediment deposition from this area 20 Signage for Bluff Creek Overlay District Primary zone shall be installed after area is graded as well as in those areas where no grading is needed 21 The SWPPP all modifications and all inspection reports shall be maintained on site 22 All stockpile areas shall be indicated on the plan set 23 All exposed soil areas must be stabilized as soon as possible to limit soil erosion but in no case later than seven 7 days after the construction activity in that portion of the site tributary to Bluff Creek has temporarily or permanently ceased and no later than fourteen 14 days elsewhere 4 RECORDING The Development Contract and this Addendum A shall be recorded against Outlots B C and E in Pioneer Pass IN WITNESS WHEREOF this Addendum A was executed by the parties the day and year first above written CITY OF CHANHASSEN Thomas A Furlong Mayor SEAL mere Todd Gerhardt City Manager 4 155 DEVELOPER THE RYLAND GROUP INC Printed Name Title STATE OF MINNESOTA ss COUNTY OF CARVER The foregoing instrument was acknowledged before me this day of 2011 by Thomas A Furlong and by Todd Gerhardt respectively the Mayor and City Manager of the City of Chanhassen a Minnesota municipal corporation on behalf of the corporation and pursuant to the authority granted by its City Council Notary Public STATE OF MINNESOTA ss COUNTY OF The foregoing instrument was acknowledged before me this day of 2011 by the of The Ryland Group Inc a Corporation under the laws of the State of Maryland on behalf of the corporation Drafted by City of Chanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 55317 952 227 1100 5 156 MORTGAGE HOLDER CONSENT TO DEVELOPMENT CONTRACT which holds a mortgage on the subject property the development of which is governed by the foregoing Development Contract agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage Dated this day of 20 STATE OF MINNESOTA COUNTY OF ss The foregoing instrument was acknowledged before me this day of 20 by NOTARY PUBLIC rel 157 FEE OWNER CONSENT TO DEVELOPMENT CONTRACT fee owners of all or part of the subject property the development of which is governed by the foregoing Development Contract affirm and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to that portion of the subject property owned by them Dated this day of 20 STATE OF MINNESOTA COUNTY OF ss The foregoing instrument was acknowledged before me this day of 20 by NOTARY PUBLIC DRAFTED BY City of Chanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 55317 952 227 1100 g eng dc p s pioneer pass addendum a doc 7 158 301 0 Memo To Mayor City Council From Jeff Enevold Lieutenant oat 1 Date 9 16 2011 bW Re Items for Council Meeting Sheriff s Office Area Report August Attached 2 Sheriffs Office Area Citation List August Attached 3 Community Service Officer Report 4 Miscellaneous Items I will have brief information for Council on recent activities or items of interest 159 i k City of Chanhassen Monthly Reports for August 2011 160 Listed below is a description of each of the different classifications of calls for service which the Carver County Sheriff s Office received and processed for your area CRIMINAL Part I Crimes Arson Intentionally destroy property by fire Assault Aggravated Assault where substantial injury is caused or deadly weapon used Burglary Unlawful entry into a structure to commit a crime Homicide Intentional taking of a persons life Robbery Taking of property in the presence of another with use of force Sex Crime felony Forcible sexual assault All felony sex crimes Theft Taking of property stealing Theft Vehicle ITheft of a motorized vehicle Part II Crimes Abuse Neglect Chargeable abuse or neglect of children or adults Assault Altercation between parties where actual physical harm occurred Court Order Violations Violation of court orders Disturb Peace Chargeable disturbance of peace Harassment disorderly conduct Drug Violation All drug violations possession of sale of manufacture of Gambling Unlawful operate promote or assist in the operation of gaming Liquor Laws Illegal Consumption sale or possession of liquor Misc Criminal Minor offenses that do not fall under any other classification Property Damage All damage to property including vandalism littering and trespassing on property Runaway Juvenile runaway Sex Crimes Misc sex crimes criminal sexual conduct sexual abuse pornography indecent exposure non felony sex crimes Suspicious Activity Suspicious activity where charges result Theft Related Fraud credit card theft ID theft iss uance on bad check counterfeiting swindle Traffic Alcohol Traffic stop or accident involving a driver under the influence of alcohol or drugs Traffic Other ITraffic stop that results in a traffic criminal charge DAC IPS Hit and Run Weapons lViolation of manufacture sale purchase transport use of firearm 161 NON CRIMINAL Abuse Neglect NC Investigation of abuse or neglect of a child or adult where no charges are filed Alarm Checking on an alarm at a private residence or business Animal Animal bites stray animals All calls involving animals Assist other Agency Assist other law enforcement office state patrol or government departments Auto Accd Fatality Auto accident in which a fatality occurred Auto Accd Injury Auto accident in which injury and property damage occurred Auto Accd Prop Damage Auto accident in which property damage occurred Auto Accd MV vs Deer Auto accident involving a motor vehicle and deer Background Record Check Records check for persons adopting a child military govt employment individual Boat Water All incidents involving boats watercraft and or lakes Child Care Assistance All background checks for Social S ervice u nlicensed child care assistance Child Custody Dispute Incidents involving dispute over child custody Civil Process Service of civil papers court orders Assist with civil stand by situations Disturb Peace NC Noise harassments disturbance of peace where charges are not filed Domestic Verbal argument between parties with relationship where no charges are filed Driving Complaint Complaints of bad driving behavior Drug Information Information regard drug activity No charges filed Fire Call Fires and assist to fire departments Gun Permit Acquire Application for a permit to purchase a handgun Gun Permit Carry Application for a permit to carry a handgun Gun Permit Transfer Applicaton for the transfer of one registered gun to another Explosive Firearms Dlr Application for a permit for explosives or firearms dealer license House Business Check Check on residences or business when owners are away from property License Day Care Background check for licensing day care License Foster Care Background check for licensing foster care License Liquor Background check for liquor licensing License Peddler Background check for peddler licensing Medical Assist persons with medical issues natural c ause deaths Mental Health Suicides 72 hr holds for mental health issues Misc Non Criminal General law enforcement questions citizen assists lost and found prop civil matters council packets and meetings juv disciplinary issues etc Missing Person Missing Lost person Open Door Located an open door to a business or residence Prowler NC Person on property who does not belong window peeper No charges filed Sex Offender Tracking Request from State to check location of registered sex offender Snowmobile All incidents involving snowmobiles Suspicious Act NC Suspicious persons acts or vehicles no charges Traffic Misc Misc traffic issues stalled vehicle debris on roadway traffic control parking violations vehicle in the ditch and motorist assists Traffic Radar Display Traffic Speed Radar wagon Traffic Stops All traffic stops initiated by officers Transport Transport persons for various reasons Unlock Veh Bldg Unlock doors of automobile residence or business for owners Warrant Issued Warrant issued by Carver County Court Administration Warrant Service IService of warrant for Carver County and other counties 162 CARVER COUNTY SHERIFF S OFFICE City of Chanhassen Month ofAugust 2011 201 CRIMINAL P art I Crimes Arson 1 1 1N 7 3 1530 0 4 L ei 1 7 33 Homicide 0 CRIMINAL P art I Crimes Arson 1 1 Assault Aggravated 0 4 Burglary 7 33 Homicide 0 0 Robbery 0 1 Sex Crime Felony 0 1 Theft 34 160 Theft Vehicle 2 6 T otal art I Crimes 72 Runaway P art 11 Crimes Ab use N e g lect 0 0 Assault 4 21 Court Order Violation 1 13 Disturb Peace 0 9 Drua Violations 3 28 Gambling 0 0 Liquor Law Viol 1 17 Misc Criminal 5 22 Property Damage 17 72 Runaway 0 2 Sex Crimes 1 4 suspicious ctivity 0 0 Theft Related 18 70 Traffic Alcohol 9 71 Traffic Other 2 12 Weapons 0 3 IT otal Part 11 Crimes I it el 0 0 0 v 0 0 0 0 v 0 0 0 0 0 0 v0 0 163 2011 2011 2010 2010 MONTH Y U Abuse Ne not c ar ab a 39 Alarm 69 558 Animal 61 343 Assist other Agency 8 71 Auto Accd Fatality 0 0 Auto Accd Injury 3 23 Auto Accd Prop Damage 32 276 Auto Accd MV Deer 0 16 Background Records Check 2 120 Boat Water 2 32 Child Care Asst Unlicensed 0 0 Child Custody Dispute 3 12 Civil Process 3 21 Dist Peace not char able 68 304 Domestic not char able 2 31 Driving Complaints 49 304 Drug Information Only 0 12 Fire Call 16 121 Gun Permit Acquire 8 100 Gun Permit Carry 2 44 Gun Permit Transfer 0 0 Explosive Firearms Dir Permit 0 0 House Business Check 4 15 License Day Care 1 12 License Foster Care 0 0 License Liquor 0 27 License Peddler 2 59 Medical 68 459 Mental Health 5 57 Misc Non Criminal 69 487 Missing Person 2 16 Open Door 3 19 Prowler not char able 0 0 Sex Offender Tracking 0 0 Snowmobile 0 4 Suspicious Act not char able 80 667 Traffic Misc 99 920 Traffic Radar Display 0 0 Traffic Stops 461 3458 Transport 4 26 Unlock Veh Bld 2 51 Warrant Service 9 1 53 TOTAL NONTRIMINAL 1140 1 t j 2010 2010 0 v 0 0 0 0 0 0 0 0 0 0 v 0 0 0 0 rt rri 164 MUHM r MEOaMWAIJM umiuu ti rr at l 1 Ifa E l L L tL otai ran rimes I u MMUM 165 marcn I April may 1 June I MY I AUgUSt ep em c o er ovem ecem Big Ma IMMIUMOk I 166 Arrests and Summons Complaints for City of Chanhassen From 08 01 2011 To 08 31 2011 ICR Reported Arrest Type Arr Date Off Level MOC Charge Cit Beat City Twsp 201100001717 01 1 18 11 Summons Cite Bail Pd 08 11 2011 Felony TT019 THEFT 1001 5000 DLRS FE PER 0250 Chanhassen City 201100016245 01 5 29 11 Summons Cite Bail Pd 08 02 2011 Misd TW159 THEFT 500 OR LESS MS MTR v 348293 0250 Chanhassen City 201100016245 02 5 29 11 Summons Cite Bail Pd 08 02 2011 Misd TW159 THEFT 500 OR LESS MS MTR xv 348292 0250 Chanhassen City 201100024264 01 7 31 11 Arrested Booked 08 01 2011 Misd JG501 TRAF ACC M 4TH DEG DWI Ul 358130 0250 Chanhassen City 201100024409 01 8 2 11 Summons Cite Bail Pd 08 02 2011 Misd DA540 DRUGS SM AMT IN MOT VEH 0250 Chanhassen City 201100024676 01 8 4 11 Summons Cite Bail Pd 08 22 2011 Misd TW159 THEFT 500 OR LESS MS MTR v 348298 0250 Chanhassen City 201100024693 01 8 4 11 Summons Cite Bail Pd 08 18 2011 Misd TW159 THEFT 500 OR LESS MS MTR 348286 0250 Chanhassen City 201100024812 01 8 5 11 Summons Cite Bail Pd 08 05 2011 Misd J3301 ACCIDENT MS FAIL STOP DRI 359461 0250 Chanhassen City 201100024884 01 8 5 11 Arrested Booked 08 05 2011 Misd X3200 CRIM AGNST ADM JUST MS G 359020 0250 Chanhassen City 201100024939 01 8 6 11 Arrested Booked 08 06 2011 Misd JE501 TRAF AC GM 2ND DEG DWI U 0250 Chanhassen City 201100025034 01 8 7 11 Arrested Booked 08 07 2011 Misd JG501 TRAF ACC M 4TH DEG DWI U 358828 0250 Chanhassen City 201100025060 01 8 7 11 Arrested Booked 08 07 2011 Misd AL552 ASLT DOMESTIC MS THRT BC 358155 0250 Chanhassen City 201100025315 01 8 9 11 Summons Cite Bail Pd 08 09 2011 Misd M6205 CONSERVATION ENVIRONME 356566 0250 Chanhassen City 201100025411 01 8 10 11 Summons Cite Bail Pd 08 10 2011 Misd TW059 THEFT 500 OR LESS MS YARD 348380 0250 Chanhassen City 201100025603 01 8 11 11 Arrested Booked 08 11 2011 Gr Misd JFRO1 TRAF AC GM 3RD DEG DWI R 359428 0250 Chanhassen City 201100025603 01 8 11 11 Arrested Booked 08 11 2011 Misd JG501 TRAF ACC M 4TH DEG DWI UI 359428 0250 Chanhassen City 201100025603 01 8 11 11 Arrested Booked 08 11 2011 Gr Misd X2080 CRIM AGNST ADMN JUST GM 359428 0250 Chanhassen City 201100025604 01 8 11 11 Arrested Booked 08 11 2011 Misd U328L THEFT MS SHOPLIFTING 500 I 351623 0250 Chanhassen City 201100025891 01 8 13 11 Summons Cite Bail Pd 08 13 2011 Misd M4140 LIQUOR UNDERAGE CONSUM 359385 0250 Chanhassen City 201100025956 01 8 14 11 Arrested Booked 08 14 2011 Misd AL551 DOM ASLT MS FEAR BODILY l 358133 0250 Chanhassen City 201100025975 01 8 14 11 Summons Cite Bail Pd 08 14 2011 Misd M3005 JUVENILE USE OF TOBACCO 358135 0250 Chanhassen City 201100026140 01 8 16 11 Summons Cite Bail Pd 08 16 2011 Misd TW011 THEFT 500 OR LESS MS PERSC 0250 Chanhassen City 201100026140 02 8 16 11 Summons Cite Bail Pd 08 16 2011 Misd TWO11 THEFT 500 OR LESS MS PERSC 0250 Chanhassen City 201100026413 01 8 18 11 Arrested Booked 08 18 2011 Gr Misd J2901 TRAFFIC GM OTHER MV 0250 Chanhassen City 201100026413 01 8 18 11 Arrested Booked 08 18 2011 Gr Misd JE501 TRAF AC GM 2ND DEG DWI U 0250 Chanhassen City 201100026483 01 8 19 11 Arrested Booked 08 19 2011 Misd JG501 TRAF ACC M 4TH DEG DWI U1 359336 0250 Chanhassen City 201100026525 01 8 19 11 Arrested Booked 08 19 2011 Misd DC500 DRUGS DRUG PARAPH POSSE 355086 0250 Chanhassen City 201100026525 01 8 19 11 Arrested Booked 08 19 2011 Misd Q3290 STLN PROP MS POSSESS OTH 355086 0250 Chanhassen City 201100026525 01 8 19 11 Arrested Booked 08 19 2011 Misd TV159 THEFT 501 1000 DLRS GM VEF 355086 0250 Chanhassen City 201100026536 01 8 19 11 Arrested Booked 08 19 2011 Gr Misd AK351 DOM ASLT GM HANDS FIST Fl 359294 0250 Chanhassen City 201100026536 01 8 19 11 Arrested Booked 08 19 2011 Petty Misd DC500 DRUGS DRUG PARAPH POSSE 359294 0250 Chanhassen City 201100026606 01 8 19 11 Arrested Booked 08 19 2011 Misd J3901 TRAFFIC MS OTHER MV 359433 0250 Chanhassen City 201100026606 01 8 19 11 Arrested Booked 08 19 2011 Gr Misd JFR01 TRAF AC GM 3RD DEG DWI R 359433 0250 Chanhassen City 201100026606 01 8 19 11 Arrested Booked 08 19 2011 Misd JG501 TRAF ACC M 4TH DEG DWI U 359433 0250 Chanhassen City 201100026625 01 8 19 11 Summons Cite Bail Pd 08 19 2011 Misd X3240 CRIM AGNST ADMN JUST MS 0250 Chanhassen City 167 ICR Reported Arrest Type Arr Date Off Level MOC Charge Cit Beat Citv Twsp 201100027230 01 8 25 11 Summons Cite Bail Pd 08 25 2011 Misd J3T01 TRAF ACC MS UND AGE DRIN 359442 0250 Chanhassen City 201100027230 02 8 25 11 Summons Cite Bail Pd 08 25 2011 Misd M3001 JUVENILE ALCOHOL OFFEND 359443 0250 Chanhassen City 201100027331 01 8 25 11 Summons Cite Bail Pd 08 25 2011 Misd J3T01 TRAF ACC MS UND AGE DRIN 357808 0250 Chanhassen City 201100027331 02 8 25 11 Summons Cite Bail Pd 08 25 2011 Misd M4140 LIQUOR UNDERAGE CONSUM 359995 0250 Chanhassen City 201100027331 03 8 25 11 Summons Cite Bail Pd 08 25 2011 Misd M4140 LIQUOR UNDERAGE CONSUM 359994 0250 Chanhassen City 201100027363 01 8 26 11 Arrested Booked 08 26 2011 Misd DA540 DRUGS SM AMT IN MOT VEH 0250 Chanhassen City 201100027363 01 8 26 11 Arrested Booked 08 26 2011 Petty Misd DC500 DRUGS DRUG PARAPH POSSE 0250 Chanhassen City 201100027363 01 8 26 11 Arrested Booked 08 26 2011 Misd JG501 TRAF ACC M 4TH DEG DWI U 0250 Chanhassen City 201100027466 01 8 26 11 Arrested Booked 08 26 2011 Gr Misd JF501 TRAF AC GM 3RD DEG DWI U 359803 0250 Chanhassen City 201100027507 01 8 27 11 Summons Cite Bail Pd 08 27 2011 Misd E6700 ESC MS FLEE AN OFFICER 359805 0250 Chanhassen City 201100027507 01 8 27 11 Summons Cite Bail Pd 08 27 2011 Misd M4140 LIQUOR UNDERAGE CONSUM 359805 0250 Chanhassen City 201100027507 02 8127 11 Summons Cite Bail Pd 08 27 2011 Misd E6700 ESC MS FLEE AN OFFICER 359288 0250 Chanhassen City 201100027507 02 8 27 11 Summons Cite Bail Pd 08 27 2011 Misd M3001 JUVENILE ALCOHOL OFFEND 359288 0250 Chanhassen City 201100027507 02 8 27 11 Summons Cite Bail Pd 08 27 2011 Misd M4104 LIQUOR POSSESSING 359288 0250 Chanhassen City 201100027748 01 8 29 11 Summons Cite Bail Pd 08 29 2011 Misd DC500 DRUGS DRUG PARAPH POSSE 348283 0250 Chanhassen City 201100027999 01 8 31 11 Arrested Booked 08 31 2011 Gr Misd J2901 TRAFFIC GM OTHER MV 359868 0250 Chanhassen City Total ICR s 32 Total Individuals Arrested 38 Total Charges 51 168 Carver County Sheriff Traffic Citation Listing For City of Chanhassen From 08 01 2011 To 08 31 2011 Beat Citation Nr Issued Date Locatio n Local Code Charee Literal Statute Citation Tyne 0250 100011000115 08 01 2011 Hwy 7 Arbor Ln 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000116 08 01 2011 Hwy 5 Audubon Rd 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000117 08 01 2011 Hwy 7 Greenbriar 9040 Speed 169 14 2 a Citation 0250 100011000118 08 01 2011 Hwy 41 Hwy 5 9066 Traffic Control Device 169 06 4 a Citation 0250 100011000119 08 01 2011 900 78 St W 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000125 08 01 2011 Hwy 5 11wy 41 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000126 08 01 2011 Hwy 41 Tanadoona Dr 9040 Speed 169 14 2 a Citation 0250 100011000127 08 01 2011 Hwy 101 Lake Susan Dr 9274 No Proof Of Insurance 169 791 3 Citation 0250 100011000129 08 02 2011 Hwy 101 Kurvers Point Rd 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000132 08 02 2011 Hwy 7 Dogwood 9040 Speed 169 14 2 a Citation 0250 100011000134 08 02 2011 Hwy 101 Hwy 5 9066 Traffic Control Device 169 06 4 a Citation 0250 100011000135 08 02 2011 Main St Lake Dr 9220 DAS DAR DAC 171 24 1 Citation 0250 100011000136 08 02 2011 79 St Market Blvd 9289 Illegal Lights Equipment 169 71 4 a 3 Citation 0250 100011000139 08 02 2011 Hwy 7 Pipewood Curve 9289 Illegal Lights Equipment 169 71 4 a 3 Citation 0250 000000359382 08 03 2011 82 St Century Blvd 9274 No Proof Of Insurance 169 791 2 Citation 0250 000000356500 08 03 2011 Century Blvd Corporate PI 9065 Stop Sign 169 30 b Citation 0250 000000359445 08 03 2011 Co Rd 61 Hwy 101 9220 DAS DAR DAC 171 24 2 Citation 0250 000000359015 08 03 2011 Hwy 5 Audubon Rd 9274 No Proof Of Insurance 169 791 2 Citation 0250 000000359804 08 04 2011 Hwy 5 Dakota Av 9060 Failure To Yield N Citation 0250 000000351631 08 04 2011 Powers Blvd Pioneer Trl 9279 Expired Tabs 169 79 1 Citation 9274 No Proof Of Insurance 169 791 2 0250 000000359017 08 04 2011 Hwy 101 Hwy 5 9066 Traffic Control Device 169 06 4 a Citation 0250 000000359018 08 04 2011 79 St Market Blvd 9274 No Proof Of Insurance 169 791 2 Citation 9042 Littering fromMV 169 42 1 0250 000000359016 08 04 2011 Co Rd 61 Hwy 101 9274 No Proof Of Insurance 169 791 2 Citation 0250 000000359019 08 05 2011 Kerber Blvd 78 St W 9220 DAS DAR DAC 171 24 1 Citation 0250 000000359461 08 05 2011 Pioneer TrI BluffCreek Dr J3301 ACCIDENT MS FAIL STOP DRVI 169 09 1 Citation 9084 Following To Close 169 18 8 a 0250 000000359460 08 05 2011 Pioneer Trl Bluff Creek Dr 9063 Reckless Or Careless Driving 169 13 2 Citation 0250 000000359403 08 05 2011 Hwy 41 Tanadoona Dr 9040 Speed 169 14 2 a Citation 0250 000000359446 08 05 2011 Co Rd 61 Hwy 101 9220 DAS DAR DAC 171 24 2 Citation 9275 No MV Insurance 169 797 3 0250 000000359021 08 05 2011 Market Blvd 78 St W 9274 No Proof Of Insurance 169 791 2 Citation 0250 000000359402 08 06 2011 Hwy 5 Galpin Blvd 9202 No Valid Mn DL 171 02 1 Citation 1 169 Carver County Sheriff Traffic Citation Listing For City of Chanhassen From 08 01 2011 To 08 31 2011 Beat Citation Nr Issued Date 0250 000000359022 08 06 2011 0250 000000358153 08 06 2011 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 000000359377 08 06 2011 000000359426 08 06 2011 000000359379 08 07 2011 000000359383 08 07 2011 000000359462 08 07 2011 000000359463 08 07 2011 000000359464 08 07 2011 000000359465 08 07 2011 000000358156 08 08 2011 000000359466 000000358157 08 08 2011 08 08 2011 000000358131 000000358132 000000359468 000000359470 000000359471 000000359430 000000359431 000000359429 000000359907 000000358221 000000358222 000000358223 000000351619 000000356101 08 08 2011 08 08 2011 08 09 2011 08 09 2011 08 09 2011 08 10 2011 08 10 2011 08 10 2011 08 10 2011 08 11 2011 08 11 2011 08 11 2011 08 11 2011 08 12 2011 Locatio n Local Code Hwy 5 Audubon Rd 9275 Hwy 5 Market Blvd 9220 9274 Hwy 212 Pioneer Trl 9040 79 St Market Blvd 9220 9065 Hwy 212 Pioneer Trl 9040 9274 Hwy 7 Oriole 9040 Hwy 212 Pioneer Trl 9040 Hwy 7 Oriole 9040 9274 Hwy 5 Hwy 41 9066 Kerber Blvd Powers Blvd 9065 9274 Hwy 7 Minnewashta Pkwy 9040 9274 Bluff Creek Dr Hwy 212 9040 Galpin Blvd Brinker St 9065 9274 Co Rd 61 Bluff Creek Dr 9274 Galpin Blvd Coulter Blvd 9220 Bluff Creek Dr West Farm Rc 9202 Hwy 5 Century Blvd 9066 2960 82 St 9274 Powers Blvd 78 St W 9069 Hwy 5 Powers Blvd 9274 Powers Blvd Lake Dr W 9274 Co Rd 61 Hwy 101 9227 Century Blvd Coulter Blvd 9040 Century Blvd Coulter Blvd 9040 Century Blvd Coulter Blvd 9040 Park Rd Powers Blvd 9041 Pioneer Trl Bluff Creek Dr 9040 Charge Literal No MV Insurance DAS DAR DAC No Proof Of Insurance Speed DAS DAR DAC Stop Sign Speed No Proof Of Insurance Speed Speed Speed No Proof Of Insurance Traffic Control Device Stop Sign No Proof Of Insurance Speed No Proof Of Insurance Speed Stop Sign No Proof Of Insurance No Proof Of Insurance DAS DAR DAC No Valid Mn DL Traffic Control Device No Proof Of Insurance Turning Or Starting No Proof Of Insurance No Proof Of Insurance Expired DL Speed Speed Speed Inattentive Driving Speed Statute 169 797 3 171 24 1 169 791 2 169 14 2 a 171 24 2 169 30 b 169 14 2 a 169 791 2 169 14 2 a 169 14 2 a 169 14 2 a 169 791 2 169 06 4 a 169 30 b 169 791 2 169 14 2 a 169 791 2 169 14 2 a 169 30 b 169 791 2 169 791 2 171 24 2 171 02 1 169 06 4 a 169 791 2 169 19 5 169 791 2 169 791 2 171 02 1 169 14 2 a 169 14 2 a 169 14 2 a 169 14 1 169 14 2 a Citation Tvne Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation 2 170 Carver County Sheriff Traffic Citation Listing For City of Chanhassen From 08 01 2011 To 08 31 2011 Beat Citation Nr Issued Date 0250 000000356102 08 12 2011 0250 000000359960 08 12 2011 0250 000000356298 08 12 2011 0250 000000359434 08 12 2011 0250 000000359971 08 13 2011 0250 000000359961 08 13 2011 0250 000000359401 08 14 2011 0250 000000359472 08 14 2011 0250 000000359473 08 15 2011 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 0250 000000359959 000000359963 000000359964 000000359965 000000358136 000000359967 000000359969 000000359970 000000359774 000000359436 000000359437 000000359438 000000359775 100011000147 000000356300 08 15 2011 08 15 2011 08 15 2011 08 15 2011 08 15 2011 08 16 2011 08 16 2011 08 16 2011 08 17 2011 08 17 2011 08 17 2011 08 18 2011 08 18 2011 08 18 2011 08 18 2011 0250 0250 0250 0250 0250 000000359439 100011000152 100011000153 000000359337 000000359440 08 19 2011 08 19 2011 08 19 2011 08 19 2011 08 19 2011 Locatio n Local Code Hesse Farm Rd Bluff Creek L 9220 Pioneer Trl Bluff Creek Dr 9289 Co Rd 61 Hwy 101 9286 9220 Hwy 5 Dell Rd 9004 Hwy 5 Audubon Rd 9289 Hwy 212 Powers Blvd 9274 Hwy 41 82 St 9220 9274 78 St W Market Blvd 9209 78 St W Market Blvd 9202 9274 Hwy 7 Washta Bay Rd 9040 1456 78 St W 9279 Pleasant View Rd Timber Hil 9274 Kerber Blvd 78 St W 9066 79 St Market Blvd 9286 8646 Chanhassen Hills Dr N 9279 Hwy 7 Washta Bay Rd 9040 6991 Redwing Ln 9279 Co Rd 61 Hwy 101 9063 1456 78 St W 9041 Hwy 5 Market Blvd 9066 Sandpiper Trl Hwy 7 9040 Hwy 10I Lake Susan Dr 9286 Hwy 5 Hwy 41 9001 Audubon Rd Hwy 5 9202 9287 9068 Hwy 101 Hwy 212 9066 Hwy 5 Galpin Blvd 9286 Hwy 5 Galpin Blvd 9220 Hwy 101 Lake Susan Dr 9041 79 St Market Blvd 9274 Charge Literal DAS DAR DAC Illegal Lights Equipment Seatbelt Violation DAS DAR DAC Fail To Move For Emerg Veh Illegal Lights Equipment No Proof Of Insurance DAS DAR DAC No Proof Of Insurance Restricted License Violation No Valid Mn DL No Proof Of Insurance Speed Expired Tabs No Proof Of Insurance Traffic Control Device Seatbelt Violation Expired Tabs Speed Expired Tabs Reckless Or Careless Driving Inattentive Driving Traffic Control Device Speed Seatbelt Violation Traffic Stop No Valid Mn DL Child Restraint Violation Impeding Traffic Traffic Control Device Seatbelt Violation DAS DAR DAC Inattentive Driving No Proof Of Insurance Statute 171 24 3 169 71 4 a 3 169 686 1 a 171 24 1 169 18 11 b 169 71 4 a 3 N 171 24 2 169 79 1 171 05 1 a 171 02 1 169 791 2 N N 169 791 2 169 06 4 a N 169 79 1 169 14 2 a 169 79 1 169 13 2 169 14 1 N 169 14 2 a N 169 18 1 171 02 1 169 685 5 b 169 15 1 169 06 4 a 169 686 1 a 171 24 1 169 14 1 169 791 2 Citation Type Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation 3 171 Carver County Sheriff Traffic Citation Listing For City of Chanhassen From 08 01 2011 To 08 31 2011 Beat Citation Nr Issued Date Locatio n Local Code Charee Literal Statute Citation Type 0250 000000356709 08 19 2011 Hwy 101 Pleasant View Rd 9279 Expired Tabs 169 79 1 Citation 9274 No Proof Of Insurance 169 791 3 0250 100011000156 08 20 2011 Hwy 212 Pioneer Trl 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000158 08 20 2011 Hwy 5 Dakota Av 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000160 08 21 2011 Hwy 212 Pioneer Trl 9040 Speed 169 14 2 a Citation 0250 100011000161 08 21 2011 2455 Hwy 7 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000163 08 21 2011 Hwy 7 Greenbriar 9040 Speed 169 14 2 a Citation 9274 No Proof Of Insurance 169 791 2 0250 100011000164 08 21 2011 Lyman Blvd Lake Susan Dr 9040 Speed 169 14 2 a Citation 0250 000000359441 08 22 2011 79 St Market Blvd 9065 Stop Sign 169 30 b Citation 0250 100011000168 08 22 2011 Hwy 212 Pioneer Trl 9040 Speed 169 14 2 a Citation 9279 Expired Tabs 169 791 2 0250 000000359034 08 22 2011 Hwy 101 Lyman Blvd 9274 No Proof Of Insurance 169 797 3 Citation 0250 000000356304 08 22 2011 Co Rd 61 Hwy 101 9274 No Proof Of Insurance 169 791 2 Citation 9289 Illegal Lights Equipment 169 55 1 0250 000000356305 08 22 2011 Hwy 101 Lakota Ln 9274 No Proof Of Insurance 169 791 2 Citation 9208 No MN DL In Possession 171 08 9249 All Light Malfunctions 169 50 2 0250 000000356301 08 22 2011 Co Rd 61 Hwy 101 9040 Speed 169 14 2 a Citation 0250 000000358138 08 23 2011 Hwy 212 Hwy 101 9274 No Proof Of Insurance 169 791 2 Citation 0250 000000358057 08 23 2011 78 St W Erie Av 9040 Speed 169 14 2 a Citation 0250 000000358158 08 23 2011 78 St W Erie Av 9040 Speed 169 14 2 a Citation 0250 000000358159 08 23 2011 78 St W Erie Av 9040 Speed 169 14 2 a Citation 0250 100011000170 08 23 2011 7900 Market Blvd 9274 No Proof Of Insurance 169 791 2 Citation 0250 100011000176 08 24 2011 Hwy 5 Century Blvd 9220 DAS DAR DAC 171 24 1 Citation 0250 000000358058 08 24 2011 Powers Blvd Pioneer Trl 9286 Seatbelt Violation 169 686 1 a Citation 0250 100011000184 08 25 2011 1400 Flying Cloud Dr 9220 DAS DAR DAC 171 24 1 Citation 9275 No MV Insurance 169 797 2 0250 000000359096 08 25 2011 Pioneer Trl Bluff Creek Dr 9040 Speed N 0250 000000356306 08 25 2011 Co Rd 6 1 Bluff Creek Dr 9286 Seatbelt Violation 169 686 1 a Citation Citation 9274 No Proof Of Insurance 169 791 2 0250 000000356307 08 25 2011 Bluff Creek Dr West Farm Rc 9040 Speed 169 14 1 Citation 9274 No Proof Of Insurance 169 791 2 4 172 Carver County Sheriff Traffic Citation Listing For City of Chanhassen From 08 01 2011 To 08 31 2011 Beat Citation Nr Issued Date 0250 000000356308 08 25 2011 Locatio n Local Code Bluff Creek Dr West Farm Rc 9040 0250 9274 Co Rd 61 Bluff Creek Dr 9202 000000359098 9275 Sandpiper Trl Hwy 7 9274 Hwy 5 Powers Blvd 9066 Hwy 7 Oriole 9211 Hwy 5 Hwy 41 9227 Hwy 212 Hwy 101 9274 Hwy 5 Audubon Rd 9274 Co Rd 61 Stoughton Av 9208 08 29 2011 9274 100011000201 9064 Hwy 212 Pioneer Trl 9040 Hwy 212 Powers Blvd 9004 Co Rd 61 Bluff Creek Dr 9202 Sandpiper Trl Hwy 7 9279 Hwy 5 Powers Blvd 9274 Hwy 101 Lyman Blvd 9274 Hwy 7 Oriole 9274 Hwy 7 Washta Bay Rd 9040 Lyman Blvd Powers Blvd 9220 Hwy 5 Century Blvd 9289 08 30 2011 9274 Hwy 5 Galpin Blvd 9066 9274 Co Rd 61 Bluff Creek Dr 9220 9274 Flying Cloud Dr Bluff Creek 9220 Co Rd 61 Hwy 101 9220 Charge Literal Speed No Proof Of Insurance No Valid Mn DL No MV Insurance No Proof Of Insurance Traffic Control Device Fail To Change Doicile Name On DI Expired DL No Proof Of Insurance No Proof Of Insurance No MN DL In Possession No Proof Of Insurance Over Center Fog Line Speed Fail To Move For Emerg Veh No Valid Mn DL Expired Tabs No Proof Of Insurance No Proof Of Insurance No Proof Of Insurance Speed DAS DAR DAC Illegal Lights Equipment No Proof Of Insurance Traffic Control Device No Proof Of Insurance DAS DAR DAC No Proof Of Insurance DAS DAR DAC DAS DAR DAC Statute N N N N 169 791 2 N N 171 02 1 169 791 2 169 791 2 171 02 1 169 791 2 169 18 1 169 14 2 a 169 18 11 a 171 02 1 169 79 1 169 791 2 169 791 2 169 791 2 169 14 2 a 171 24 1 169 71 4 a 3 169 791 2 169 06 4 a 169 791 2 171 24 1 169 791 2 171 24 3 171 24 1 169 791 2 Citation Tyne Citation 0250 000000302339 08 25 2011 0250 000000359997 08 26 2011 0250 000000357809 08 26 2011 0250 000000359098 08 27 2011 0250 100011000197 08 28 2011 0250 100011000198 08 28 2011 0250 000000358139 08 28 2011 0250 000000359809 08 29 2011 0250 100011000199 08 29 2011 0250 100011000201 08 29 2011 0250 000000358140 08 29 2011 0250 000000359996 08 29 2011 0250 100011000204 08 30 2011 0250 100011000205 08 30 2011 0250 100011000206 08 30 2011 0250 100011000207 08 30 2011 0250 100011000208 08 30 2011 0250 100011000209 08 30 2011 0250 000000355633 08 30 2011 0250 000000355635 08 31 2011 0250 100011000216 08 31 2011 0250 000000357810 08 31 2011 0250 100011000222 08 31 2011 TOTAL CITATIONS ISSUED 134 Hwy 5 Market Blvd 5 Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation Citation 173 Carver County Sheriff Traffic Warning Listing For City of Chanhassen From 08 01 2011 To 08 31 2011 Beat Citation Nr Issued Date Locatio n Local Code Charge Literal Statute Citation Type 0250 W04060 08 02 2011 Laredo Dr 78 St 9249 All Light Malfunctions 169 57 1 a Warning Notice 0250 W04056 08 06 2011 Hwy 5 Hwy 41 9249 All Light Malfunctions 169 57 1 a Warning Notice 0250 W04058 08 06 2011 Hwy 212 Powers Blvd 9079 Vehicle Registration Plates 168 36 2 Warning Notice 0250 W04059 08 07 2011 Lyman Blvd Powers Blvd 9249 All Light Malfunctions 169 57 1 a Warning Notice 0250 W04062 08 08 2011 Hwy 101 Lyman Blvd 9247 Unsafe Equipment 169 71 1 a 1 Warning Notice 0250 W04089 08 08 2011 Hwy 212 Lyman Blvd 9040 Speed 169 14 2 a Warning Notice 9208 No MN DL In Possession 171 08 0250 W04083 08 09 2011 Hwy 5 Hwy 41 9249 All Light Malfunctions 169 57 1 a Warning Notice 0250 W04085 08 15 2011 Hwy 212 Powers Blvd 9279 Expired Tabs N Warning Notice 0250 W04084 08 15 2011 Hwy 7 Dogwood 9040 Speed N Warning Notice 0250 W04086 08 16 2011 Powers Blvd Lyman Blvd 9069 Turning Or Starting N Warning Notice 0250 W04454 08 19 2011 Hwy 5 Powers Blvd 9004 Fail To Move For Emerg Veh N Warning Notice 0250 W04087 08 20 2011 Pleasant View Rd Powers BIN 9249 All Light Malfunctions N Warning Notice 9247 Unsafe Equipment N 0250 W04088 08 20 2011 Lake Lucy Rd Powers Blvd 9069 Turning Or Starting N Warning Notice 0250 W04068 08 20 2011 Hwy 7 Minnewashta Pkwy 9249 All Light Malfunctions N Warning Notice 0250 W04069 08 21 2011 Hwy 212 Pioneer Trl 9040 Speed N Warning Notice 0250 W04070 08 21 2011 Hwy 5 Hwy 41 9249 All Light Malfunctions N Warning Notice 0250 W04071 08 21 2011 Hwy 41 78 St W 9249 All Light Malfunctions N Warning Notice 0250 W04072 08 22 2011 78 St W Great Plains Blvd 9249 All Light Malfunctions N Warning Notice 0250 W04073 08 22 2011 Hwy 5 Galpin Blvd 9249 All Light Malfunctions N Warning Notice 0250 W04074 08 23 2011 Lake Dr E Dakota Av 9069 Turning Or Starting N Warning Notice 9247 Unsafe Equipment N 0250 W04075 08 23 2011 Hwy 7 Minnewashta Pkwy 9069 Turning Or Starting N Warning Notice 0250 W04076 08 23 2011 441 79 St W 9279 Expired Tabs N Warning Notice 0250 W03687 08 27 2011 Hwy 212 Pioneer Trl 9040 Speed N Warning Notice 0250 W04077 08 27 2011 Market Blvd 78 St W 9069 Turning Or Starting N Warning Notice 0250 W04078 08 27 2011 Hwy 5 Century Blvd 9249 All Light Malfunctions N Warning Notice 0250 W04079 08 27 2011 Hwy 5 Century Blvd 9249 All Light Malfunctions N Warning Notice 0250 W04080 08 28 2011 Hwy 212 Pioneer Trl 9040 Speed N Warning Notice 0250 W04091 08 28 2011 Lyman Blvd Hwy 101 9249 All Light Malfunctions N Warning Notice 0250 W04092 08 28 2011 Lake Dr E Great Plains Blvd 9279 Expired Tabs 169 79 8 a Warning Notice 0250 W04093 08 29 2011 Hwy 5 Hwy 41 9279 Expired Tabs 169 79 8 a Warning Notice 0250 W04094 08 29 2011 Hwy 5 Market Blvd 9066 Traffic Control Device 169 06 4 a Warning Notice 174 Carver County Sheriff Traffic Warning Listing For City of Chanhassen From 08 01 2011 To 08 31 2011 Beat Citation Nr Issued Date Locatio n TOTAL CITATIONS ISSUED 31 Local Code Charge Literal Statute Citation Type 2 175 0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us Community Service Officer Call Summary August 2011 Total Calls 96 Animal Calls 28 Animal At Large 4 Stall Motorist Assist Wild Animal Control 7 Impounds 3 Live Trap Requests 3 Barking Dogs 5 Animal Welfare Checks 2 Animal Bites 1 Unlicensed Animals N A Miscellaneous Animals 1 Injured Sick Animal 2 Traffic Calls 13 Personal Injury Crash 0 6 Stall Motorist Assist 7 Property Damage Crash 1 3 0 Other Traffic 3 Code Enforcement 32 Weeds Grass 6 Medicals Odd Even Watering 0 Outdoor Storage 0 Junk Vehicle 0 Illegal Dumping 2 Parking 6 Sidewalk Snow Removal 0 Trailer Parking 2 Miscellaneous Code 16 Other 23 Vehicle Lock Outs 2 2011 Medicals 7 Fires 3 Vacation Checks 2 Park Enforcement 1 5 Found Property 3 Other 1 1 65 TOTAL Month Comparison 2010 2011 14 Animal Calls 28 30 Traffic Calls 13 8 Code Enforcement 32 13 Other 23 65 TOTAL 96 Year to Date Comparison 2010 2011 204 Animal Calls 190 181 Traffic Calls 211 212 Code Enforcement 256 146 Other 204 743 TOTAL 861 Chanhassen is a Community for Life Providing for Today and Planning forTomorrow 176 MEMORANDUM CHANHASSEN FIRE DEPARTMENT Station i PO Box 97 7610 Laredo Drive Chanhassen MN 55317 Station 2 6400 Minnewashta Pkwy Excelsior MN 5533 TO Todd Gerhardt City Manager FROM John Wolff Fire Chief Ed Coppersmith 1 St Assistant Chief Rick Rice 2 a Assistant Chief Mark Littfin Fire Marshal DATE September 15 2011 SUBJ Monthly City Council Update Fire Department Overview Staffing is at 49 active firefighters as of July 29 2011 There is one firefighter currently on leave and five new members attending probationary firefighter training A total of four firefighters have retired already this year We anticipate that three to four firefighters may retire or resign in 2012 Year to date YTD there have been 391 calls for service At this time last year we were at 441 calls for service The primary driver for the difference is the high number of EMS medical calls we saw last year Looking at the data over the past 7 8 years call activity this year is on par for what we would expect Staff for call response is down from 8 177 YTD in 2010 to 7 001 hours YTD There were 49 calls in August There were four calls for mutual aid during the month of August We had one house fire during the month and called Eden Prairie and Excelsior for mutual aid assistance Station 2 was broke into on September l st A portable hydraulic jaws of life extrication tool was stolen The replacement cost for this item is approximately 14 000 This matter is in the hands of the Carver County Sheriff s investigators 177 Safety Training We have completed the hiring process for a new position Assistant Chief of Training Safety This position will be responsible to ensure that our safety and training programs are the best they can be given our resources and ensure we meet minimum OSHA NIOSH and NFPA standards This position will take effect October 1 2011 We are rolling out new Standard Operating Guidelines to enhance command and control firefighter safety and to improve the effectiveness and efficiency of our operations We are also cross training our staff in the various fire companies to be able to use all of the apparatus and equipment For example our engine companies are training on ladder operations and vice versa Fundraising We are conducting our annual direct mail fundraiser to the residents and businesses in the City We use these funds to supplement our safety and training programs equipment needs and firefighter retention efforts This year we are also supporting a statewide effort to raise money for the Minnesota Fallen Firefighter Memorial Firefighters are donating their time and treasure as we have committed to raising a minimum of 10 000 for the fund You may see our firefighters at Chanhassen retail establishments on weekends starting September 11 th Community support has been outstanding Staff Time not call related Our staff time for community events fire education duty crew standby department meetings and training we are at 4 974 hours year to date At the same time last year we were at 4 479 hours Members attended and participated in two September 1 l events One of these regional events was hosted by the City of Eden Prairie and the second one was a county wide event in Waconia Fire Prevention Week is October 10 14 The Fire Department Open House will be held on Sunday October 16 from 1 4 p m Fire Marshal Fire Prevention Final arrangements are being made for the annual Fire Prevention week activities As in years past our firefighters will be donating their time for fire safety training with our elementary school children Schools participating this year are Chanhassen Elementary Chapel Hill Academy Bluff Creek Elementary and St Hubert s Catholic School Children will walk or be bused to the station for the weeklong events The firefighters who are helping generally take vacation time from their jobs or rearrange their work schedules For this we are very grateful Many hours are donated to this worthwhile event to teach children about fire safety We are anticipating reaching approximately 1 500 kids from pre school thru 3 rd grade In addition to the schools we are also scheduling time at our larger day care centers with visits by our firefighters Open house activities are being finalized as we are anticipating a large turnout We hope to see you there The date of our open house is Sunday October 16 Fun food and fire trucks will be provided 178 Fire Investigations The only structure fire we responded to was at 7020 Red Wing Lane on Friday August 19 at 11 49 p m The fire was contained to a family room being added to the house The cause of the fire which was determined by a private fire investigator from the insurance company was spontaneous combustible from the spray foam that was applied by the home owner Fire Inspections Current commercial projects at various stage of construction include the downtown parking ramp Autobahn Motorplex garages K Hovnanian Townhomes and a few small tenant remodel projects We will be starting up inspections of our schools and daycares in the next few weeks We are also conducting our annual inspections of apartment buildings This licensing inspection has been very successful and we have a very good working relationship with all our apartment managers and owners 179 180 Correspondence Packet Memo from Greg Sticha Finance Director re Review of Claims Paid dated September 16 2011 181 0 CITY OF CHANAASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 7901 Park Place Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Mayor City Council FROM Greg Sticha Finance Director DATE September 16 2011 SUBJECT Review of Claims Paid The following claims are submitted for review on September 26 2011 Check Numbers Amounts 150191 150302 455 891 35 Total All Claims 455 891 35 Attachments Check Summary Check Detail Report Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 182 Accounts Payable Checks by Date Summary By Check Number User dwashburn Printed 9 16 2011 10 38 AM Check Number Vendor No Vendor Name Check Date Void Checks Check Amount 150191 post POSTMASTER 09 02 2011 0 00 158 86 150192 AIRCOM AIR COMPRESSORS PLUS 09 08 2011 0 00 242 07 150193 AICoff Al s Coffee Company 09 08 2011 0 00 342 30 150194 BENPRO BENIEK PROPERTY SERVICES 09 08 2011 0 00 88 17 150195 BroGar Brookside Garden Center Inc 09 08 2011 0 00 42 75 150196 BROTIR BROWN S TIRE AUTO 09 08 2011 0 00 42 76 150197 CEMPRO CEMSTONE PRODUCTS CO 09 08 2011 0 00 427 50 150198 CENENE CENTERPOINT ENERGY MM 09 08 2011 0 00 599 93 150199 ComHea Community Health Charities MN 09 08 2011 0 00 16 25 150200 DzurCons Dzurik Construction Co 09 08 2011 0 00 750 00 150201 ECOLAB ECOLAB 09 08 2011 0 00 76 10 150202 FASCOM FASTENAL COMPANY 09 08 2011 0 00 60 41 150203 FMAM FIRE MARSHALS ASSOC OF D 09 08 2011 0 00 35 00 150204 GOPSTA GOPHER STATE ONE CALL IN 09 08 2011 0 00 848 55 150205 HAWCHE HAWKINS CHEMICAL 09 08 2011 0 00 5 00 150206 UB 00384 ERIC HEPOLA 09 08 2011 0 00 44 66 150207 ICMART ICMA RETIREMENT AND TRU 09 08 2011 0 00 1 325 00 150208 INDLAN Indoor Landscapes Inc 09 08 2011 0 00 199 86 150209 JEFFIR JEFFERSON FIRE SAFETY INC 09 08 2011 0 00 319 20 150210 JHLAR JH LARSON COMPANY 09 08 2011 0 00 90 84 150211 KINDDEBR DEBRA KIND 09 08 2011 0 00 45 00 150212 KNOBUI KNOBLAUCH BUILDERS LLC 09 08 2011 0 00 2 250 00 150213 LitrLind Lindsey Litrenta 09 08 2011 0 00 200 00 150214 LITTMARK MARK LITTFIN 09 08 2011 0 00 125 18 150215 METROC METROCALL 09 08 2011 0 00 4 87 150216 METCO2 METROPOLITAN COUNCIL 09 08 2011 0 00 126 667 01 150217 MNCHIL MN CHILD SUPPORT PAYMEN 09 08 2011 0 00 373 78 150218 NCPERS MN NCPERS LIFE INSURANCI 09 08 2011 0 00 48 00 150219 mvec MN VALLEY ELECTRIC COOP 09 08 2011 0 00 5 183 99 150220 NatMed National Medal of Honor Inc 09 08 2011 0 00 190 75 150221 NATRET Nationwide Retirement Solutions 09 08 2011 0 00 4 561 72 150222 PoinDavi David Poinar 09 08 2011 0 00 500 00 150223 POWCHA POWER SYSTEMS 09 08 2011 0 00 84 95 150224 PROTUR PROFESSIONAL TURF REN 09 08 2011 0 00 2 308 50 150225 RelOff Reliable Office Supplies 09 08 2011 0 00 89 73 150226 RidCre Ridge Creek Custom Homes 09 08 2011 0 00 1 500 00 150227 SENSYS SENTRY SYSTEMS INC 09 08 2011 0 00 319 52 150228 SIGNSO SIGNSOURCE 09 08 2011 0 00 44 89 150229 SKYSPR SKYHAWKS SPORTS ACADEly 09 08 2011 0 00 2 081 00 150230 SMHEN SM HENTGES SONS 09 08 2011 0 00 22 150 21 150231 STREIC STREICHER S 09 08 2011 0 00 119 98 150232 SUMFIR SUMMIT FIRE PROTECTION 09 08 2011 0 00 36 82 150233 TWIGAM TWIN CITIES GAMING SUPPL 09 08 2011 0 00 197 37 150234 TWIGAR TWIN CITY GARAGE DOOR C 09 08 2011 0 00 1 945 00 150235 UNIWAY UNITED WAY 09 08 2011 0 00 46 23 AP Checks by Date Summary By Check Number 9 16 2011 10 38 AM Page 1 183 Check Number Vendor No Vendor Name Check Date Void Checks Check Amount 150236 USABLU USA BLUE BOOK 09 08 2011 0 00 2 447 35 150237 WAYDAU WAYNE DAUWALTER PLUMB 09 08 2011 0 00 650 00 150238 3DSPE 3D SPECIALTIES 09 15 2011 0 00 203 92 150239 ABMEQU ABM Equipment Supply LLC 09 15 2011 0 00 5 000 00 150240 ANDESUSA SUSAN ANDERSON 09 15 2011 0 00 1 000 00 150241 BAUBUI Bauer Built Inc 09 15 2011 0 00 482 56 150242 BCATRA BCA TRAINING DEVELOPM 09 15 2011 0 00 120 00 150243 BOYTRU Boyer Truck Parts 09 15 2011 0 00 311 54 150244 BroGar Brookside Garden Center Inc 0911512011 0 00 51 30 150245 BRYROC BRYAN ROCK PRODUCTS INC 09 15 2011 0 00 125 54 150246 CAMKNU CAMPBELL KNUTSON 09 15 2011 0 00 10 707 72 150247 CENENE CENTERPOINT ENERGY MIND 09 15 2011 0 00 211 12 150248 EmbMinn CENTURYLINK 09 15 2011 0 00 68 82 150249 CHAVET CHANHASSEN VETERINARY 09 15 2011 0 00 856 09 150250 CHAVIL CHANHASSEN VILLAGER 09 15 2011 0 00 145 00 150251 CoxMela Melanie Cox 09 15 2011 0 00 192 00 150252 CramJim Jim Grace Cramond 09 15 2011 0 00 250 00 150253 CUBFOO CUB FOODS 09 15 2011 0 00 499 51 150254 DeepRock Deep Rock Water Company 09 15 2011 0 00 6 73 150255 DYNAME DYNAMEX DELIVERS NOW 09 15 2011 0 00 122 62 150256 EARAND EARL F ANDERSEN INC 09 15 2011 0 00 2 220 69 150257 EHLERS EHLERS ASSOCIATES INC 09 15 2011 0 00 1 520 00 150258 EMEAPP EMERGENCY APPARATUS MA 09 15 2011 0 00 1 028 83 150259 engwat Engel Water Testing Inc 09 15 2011 0 00 350 00 150260 FASCOM FASTENAL COMPANY 09 15 2011 0 00 320 63 150261 FergEnte Ferguson Enterprises 09 15 2011 0 00 4 782 50 150262 FORAME FORCE AMERICA INC 09 15 2011 0 00 167 78 150263 GreLaw Green Lawn Underground Sprink 09 15 2011 0 00 517 69 150264 HAWCHE HAWKINS CHEMICAL 09 15 2011 0 00 7 289 27 150265 HDsup HD Supply Waterworks LTD 09 15 2011 0 00 10 063 68 150266 HITECH HIGHWAY TECHNOLOGIES 09 15 2011 0 00 520 92 150267 HLBTAU HLB TAUTGES REDPATH LTD 09 15 2011 0 00 150 00 150268 HubeBarb Barb Huber 09 15 2011 0 00 85 00 150269 IMPPOR IMPERIAL PORTA PALACE 09 15 2011 0 00 4 451 34 150270 JRRAD J R RADIATOR REPAIR 09 15 2011 0 00 33 75 150271 JenkJoel JOEL JENKINS 09 15 2011 0 00 247 50 150272 Khov K Hovnanian Homes 09 15 2011 0 00 4 750 00 150273 KoniMino Konica Minolta Business Solution 09 15 2011 0 00 1 107 45 150274 KucUnd Kuechle Underground Inc 0911512011 0 00 160 852 14 150275 LJOne L J One Consulting 09 15 2011 0 00 84 00 150276 LANEQI Lano Equipment 09 15 2011 0 00 534 38 150277 Lennar Lennar 09 15 2011 0 00 1 500 00 150278 LIBBRU LIBERTY BRUSH MFG LLC 09 15 2011 0 00 406 13 150279 McAfee McAfee Inc 09 15 2011 0 00 97 00 150280 MERACE MERLINS ACE HARDWARE 09 15 2011 0 00 1 622 15 150281 metco Metropolitan Council Env Svcs 09 15 2011 0 00 33 115 50 150282 mnlabo MN DEPT OF LABOR AND INE 09 15 2011 0 00 4 686 03 150283 MNFALL MN FALL MAINTENANCE EXI 09 15 2011 0 00 250 00 150284 napa NAPA AUTO TRUCK PARTS 09 15 2011 0 00 578 01 150285 NEXTEL NEXTEL 0911512011 0 00 2 701 32 150286 OREAUT O REILLYAUTOMOTIVE INC 09 15 2011 0 00 276 65 150287 OLSCOM OLSEN COMPANIES 09 15 2011 0 00 208 13 150288 qualcon Quality Control Integration Inc 09 15 2011 0 00 1 500 00 150289 RECASS RECYCLING ASSOCIATION 01 09 15 2011 0 00 150 00 150290 SHOTRU SHOREWOOD TRUE VALUE 09 15 2011 0 00 57 87 AP Checks by Date Summary By Check Number 9 16 2011 10 38 AM Page 2 184 Check Number Vendor No Vendor Name Check Date Void Checks Check Amount 150291 SigMed Signature Media Group Inc 09 15 2011 0 00 33 94 150292 SNATOO SNAP ON TOOLS 09 15 2011 0 00 41 82 150293 SPSSLP SPS Companies St Louis Park 09 15 2011 0 00 18 00 150294 StanTruc Standard Truck Auto 09 15 2011 0 00 176 39 150295 Travel Travelers 09 15 2011 0 00 1 000 00 150296 U1tEve Ultimate Events Inc 09 15 2011 0 00 15 22 150297 Unifab Unifab Inc 09 15 2011 0 00 577 13 150298 UNIMIN UNIVERSITY OF MINNESOTA 09 15 2011 0 00 37 00 150299 WACFAR WACONIA FARM SUPPLY 09 15 2011 0 00 82 53 150300 WILNUR WILSONS NURSERY INC 09 15 2011 0 00 344 04 150301 WINCOM WINGFOOT COMMERCIAL TII 09 15 2011 0 00 1 747 41 150302 WSB WSB ASSOCIATES INC 09 15 2011 0 00 3 350 00 Report Total 0 00 455 891 35 AP Checks by Date Summary By Check Number 9 16 2011 10 38 AM Page 3 185 Accounts Payable Check Detail User dwashburn Printed 09 16 2011 10 38AM Check Number Check Date Amount 3DSPE 3D SPECIALTIES Line Item Account 150238 09 15 2011 Inv 436930 Line Item Date Line Item Description Line Item Account 08 30 2011 Vests C2 Adj H L M L 701 00004150 203 92 Inv 436930 Total 203 92 150238 Total 3DSPE 3D SPECIALTIES Total ABMEQU ABM Equipment Supply LLC Line Item Account 150239 09 15 2011 Inv 108275 Line Item Date Line Item Description 09 07 2011 Progress pymt for materials on hand 09 07 2011 Progress pymt for materials on hand Inv 108275 Total 150239 Total ABMEQU ABM Equipment Supply LLC Total AIRCOM AIR COMPRESSORS PLUS Line Item Account 150192 09 08 2011 Inv 32014 Line Item Date Line Item Description 08 26 2011 Gallon 30 wt oil filter element Inv 32014 Total 150192 Total AIRCOM AIR COMPRESSORS PLUS Total AlCoff Al s Coffee Company Line Item Account 150193 09 08 2011 Line Item Account 700 7025 4704 701 7025 4704 Line Item Account 101 1370 4120 203 92 203 92 2 500 00 2 500 00 5 000 00 5 000 00 5 000 00 242 07 242 07 242 07 242 07 AP Check Detail 9 16 2011 10 38 AM Page 1 186 Check Number Check Date Amount Inv 89720 Line Item Date Line Item Description Line Item Account 08 31 2011 Coffee Supplies 101 1170 4110 281 45 Inv 89720 Total 281 45 Inv 89724 Line Item Date 08 31 2011 Inv 89724 Total Line Item Description Coffee Supplies Line Item Account 101 1170 4110 60 85 60 85 150193 Total A1Coff Al s Coffee Company Total ANDESUSA ANDERSON SUSAN Line Item Account 150240 09 15 2011 Inv 091311 Line Item Date Line Item Description 09 13 2011 Erosion Escrow 429 Summerfield Dr Inv 091311 Total 150240 Total ANDESUSA ANDERSON SUSAN Total BAUBUI Bauer Built Inc Line Item Account 150241 09 15 2011 Inv 180043576 Line Item Date Line Item Description 08 31 2011 Destinatn LE Owl 106S Inv 180043576 Total 150241 Total 342 30 342 30 Line Item Account 815 8202 2024 1 000 00 1 000 00 1 000 00 1 000 00 Line Item Account 101 1250 4140 482 56 482 56 482 56 BAUBUI Bauer Built Inc Total 482 56 BCATRA BCA TRAINING DEVELOPMENT Line Item Account 150242 09 15 2011 Inv 091411 Line Item Date Line Item Description Line Item Account 09 14 2011 8 background investigation 101 11204300 120 00 Inv 091411 Total 120 00 AP Check Detail 9 16 2011 10 38 AM Page 2 187 Check Number Check Date Amount 150242 Total BCATRA BCA TRAINING DEVELOPMENT Total BENPRO BENIEK PROPERTY SERVICES INC Line Item Account 150194 09 08 2011 Inv 137973 Line Item Date Line Item Description 09 01 2011 6250 Cartway Ln Mow Trim Inv 137973 Total 150194 Total BENPRO BENIEK PROPERTY SERVICES INC Total BOYTRU Boyer Truck Parts Line Item Account 150243 09 15 2011 Inv 553826X1 Line Item Date Line Item Descrintion 08 30 2011 Shoe Lng Inv 553826X1 Total Inv 553827 Line Item Date Line Item Description 08 25 2011 Long Stk Inv 553827 Total Inv 556400 Line Item Date Line Item Description 09 02 2011 Panel In Inv 556400 Total 150243 Total Line Item Account 101 1260 4300 Line Item Account 700 0000 4140 Line Item Account 101 1320 4140 Line Item Account 101 1320 4140 120 00 120 00 88 17 88 17 88 17 88 17 69 96 69 96 132 82 132 82 108 76 108 76 311 54 BOYTRU Boyer Truck Parts Total 311 54 BroGar Brookside Garden Center Inc Line Item Account 150195 09 08 2011 Inv 6901 Line Item Date Line Item Descrintion Line Item Account 08 30 2011 Pulverized black dirt 101 1550 4150 42 75 AP Check Detail 9 16 2011 10 38 AM Page 3 188 Check Number Check Date Amount Inv 6901 Total 42 75 150195 Total 150244 09 15 2011 Inv 7024 Line Item Date Line Item Description 09 08 2011 Pulverized Black Dirt Inv 7024 Total 150244 Total BroGar Brookside Garden Center Inc Total BROTIR BROWN S TIRE AUTO Line Item Account 150196 09 08 2011 Inv 070511 Line Item Date Line Item Description 07 05 2011 2 propanes Inv 070511 Total 150196 Total BROTIR BROWN S TIRE AUTO Total BRYROC BRYAN ROCK PRODUCTS INC Line Item Account 150245 09 15 2011 Inv 54284 Line Item Date Line Item Description 08 25 2011 13 4 Screened Clean Inv 54284 Total 150245 Total BRYROC BRYAN ROCK PRODUCTS INC Total CAMKNU CAMPBELL KNUTSON Line Item Account 150246 09 15 2011 Inv 083111 Line Item Date Line Item Description 08 31 2011 Aug 2011 Legal Services Inv 083111 Total Line Item Account 700 00004552 Line Item Account 101 1220 4290 Line Item Account 101 1550 4150 Line Item Account 101 11404302 42 75 51 30 51 30 51 30 94 05 42 76 42 76 42 76 42 76 125 54 125 54 125 54 125 54 10 707 72 10 707 72 AP Check Detail 9 16 2011 10 38 AM Page 4 189 Check Number Check Date Amount 150246 Total CAMKNU CAMPBELL KNUTSON Total CEMPRO CEMSTONE PRODUCTS CO Line Item Account 150197 09 08 2011 Inv 1099464 Line Item Date Line Item Description 08 17 2011 4000 PSI 3 4 Flakstone FLY M Inv 1099464 Total 150197 Total CEMPRO CEMSTONE PRODUCTS CO Total CENENE CENTERPOINT ENERGY MINNEGASCO Line Item Account 150198 09 08 2011 Inv 083011 Line Item Date 08 30 2011 08 30 2011 08 30 2011 08 30 2011 08 30 2011 08 30 2011 08 30 2011 08 30 2011 08 30 2011 Inv 083011 Total Line Item Description Chan City Hall City of Chan Pump City of Chan 7700 Market BI City of Chan 7700 Market BI City of Chan City of Chan City of Chan 7700 Market B1 City of Chan 7700 Market BI City of Chan 7700 Market BI 150198 Total 150247 09 15 2011 Inv 090811 Line Item Date Line Item Description 09 08 2011 Aug 2011 Charges 09 08 2011 Aug 2011 Charges 09 08 2011 Aug 2011 Charges 09 08 2011 Aug 2011 Charges 09 08 2011 Aug 2011 Charges 09 08 2011 Aug 2011 Charges Inv 090811 Total 150247 Total Line Item Account 101 1550 4150 Line Item Account 101 1170 4320 700 0000 4320 101 1190 4320 101 1550 4320 700 7019 4320 701 0000 4320 101 1370 4320 700 0000 4320 701 0000 4320 Line Item Account 101 1220 4320 101 1530 4320 101 1551 4320 101 1370 4320 700 0000 4320 701 0000 4320 10 707 72 10 707 72 427 50 427 50 427 50 427 50 84 47 12 83 328 21 19 24 45 96 23 25 68 78 8 60 8 59 599 93 599 93 113 00 22 82 12 83 49 98 6 25 6 24 i ilfb7 211 12 AP Check Detail 9 16 2011 10 38 AM Page 5 190 Check Number Check Date Amount CENENE CENTERPOINT ENERGY MINNEGASCO Total EmbMinn CENTURYLINK Line Item Account 150248 09 15 2011 Inv 090111 Line Item Date Line Item Description Line Item Account 09 01 2011 Sept 2011 Charges 700 0000 4310 09 01 2011 Sept 2011 Charges 701 0000 4310 Inv 090111 Total 150248 Total EmbMinu CENTURYLINK Total CHAVET CHANHASSEN VETERINARY Line Item Account 150249 09 15 2011 Inv 172791 Line Item Date Line Item Description Line Item Account 08 22 2011 Impound dogleat 101 1260 4300 Inv 172791 Total 150249 Total CHAVET CHANHASSEN VETERINARY Total CHAVIL CHANHASSEN VILLAGER Line Item Account 150250 09 15 2011 Inv 091411 Line Item Date Line Item Description Line Item Account 09 14 2011 City of Chan Admin 101 11204360 09 14 2011 City of Chan Engineering 101 1310 4210 09 14 2011 City of Chan Bldg 101 1250 4210 09 14 2011 City of Chan Sr Center 101 15604360 09 14 2011 City of Chan Public Safety 101 1260 4360 Inv 091411 Total 150250 Total CHAVIL CHANHASSEN VILLAGER Total ComHea Community Health Charities MN Line Item Account 150199 09 08 2011 Inv Line Item Date Line Item Description Line Item Account 811 05 34 41 34 41 68 82 68 82 68 82 856 09 856 09 856 09 856 09 29 00 29 00 29 00 29 00 29 00 145 00 rlx z I 145 00 AP Check Detail 9 16 2011 10 38 AM Page 6 191 Check Number Check Date Amount 09 06 2011 PR Batch 00409 09 2011 Community Health Charities MN 101 0000 2006 16 25 Inv Total 16 25 150199 Total 16 25 ComHea Community Health Charities MN Total 16 25 CoxMela Cox Melanie Line Item Account 150251 09 15 2011 Inv 091411 Line Item Date Line Item Description Line Item Account 09 14 2011 Refund Stott Pilates Essential Mat 101 1539 3631 192 00 Inv 091411 Total 192 00 150251 Total 192 00 CoxMela Cox Melanie Total 192 00 CramJim Cramond Jim Grace Line Item Account 150252 09 15 2011 Inv 091311 Line Item Date Line Item Description Line Item Account 09 13 2011 Erosion Escrow 739 Woodhill Dr 815 8202 2024 250 00 Inv 091311 Total 250 00 150252 Total 250 00 CramJim Cramond Jim Grace Total 250 00 CUBFOO CUB FOODS Line Item Account 150253 09 15 2011 Inv 080111 Line Item Date Line Item Description Line Item Account 08 01 2011 Misc food supplies 101 1618 4130 9 95 Inv 080111 Total 9 95 Inv 080211 Line Item Date Line Item Description Line Item Account 08 02 2011 Misc food supplies 101 1616 4130 12 80 Inv 080211 Total 12 80 AP Check Detail 9 16 2011 10 38 AM Page 7 192 Check Number Check Date Amount Inv 080411 Line Item Date Line Item Description Line Item Account 08 04 2011 Misc food supplies 101 17314130 223 24 Inv 080411 Total 223 24 Inv 080511 Line Item Date Line Item Description Line Item Account 08 05 2011 Misc food supplies 101 1550 4130 4 97 08 05 2011 Misc food supplies 101 1731 4130 31 59 Inv 080511 Total 36 56 Inv 080811 Line Item Date Line Item Description Line Item Account 08 08 2011 Misc food supplies 101 1616 4130 37 73 08 08 2011 Water 101 1220 4370 35 00 08 08 2011 Misc food supplies 101 1540 4130 5 32 Inv 080811 Total 78 05 Inv 081011 Line Item Date Line Item Description Line Item Account 08 10 2011 Misc food supplies 101 1731 4130 30 31 Inv 08101 I Total 30 31 Inv 081111 Line Item Date Line Item Description Line Item Account 08 11 2011 Misc food supplies 101 1730 4130 16 73 Inv 081111 Total 16 73 Inv 081211 Line Item Date Line Item Description Line Item Account 08 12 2011 Misc food supplies 101 1540 4130 15 73 Inv 081211 Total 15 73 Inv 081611 Line Item Date Line Item Description Line Item Account 08 16 2011 Misc food supplies 101 17314130 6 55 Inv 081611 Total 6 55 Inv 081711 Line Item Date Line Item Description Line Item Account 08 17 2011 Misc food supplies 101 1731 4130 11 72 08 17 20I1 Misc food supplies 101 1731 4130 26 55 Inv 081711 Total 38 27 AP Check Detail 9 16 2011 10 38 AM Page 8 193 Check Number Check Date Inv 974455 Amount Inv 082311 Line Item Description 08 14 2011 Line Item Date Line Item DescriRtion Line Item Account 08 23 2011 Misc food supplies 101 18004130 17 98 Inv 082311 Total 08 21 2011 17 98 Inv 082911 Line Item Date Line Item Description Line Item Account 08 29 2011 Misc food supplies 101 1220A370 13 34 Inv 082911 Total 13 34 150253 Total CUBFOO CUB FOODS Total DeepRock Deep Rock Water Company Line Item Account 150254 09 15 2011 Inv 7305576 Line Item Date Line Item Description 08 26 2011 Rm Temp Cold Cooler Inv 7305576 Total 150254 Total DeepRock Deep Rock Water Company Total DYNAME DYNAMEX DELIVERS NOW Line Item Account 150255 09 15 2011 Inv 974455 Line Item Date Line Item Description 08 14 2011 Delivery Dept of Health Inv 974455 Total Inv 977652 Line Item Date Line Item Description 08 21 2011 Delivery Dept of Health Inv 977652 Total 150255 Total DYNAME DYNAMEX DELIVERS NOW Total DzurCons Dzurik Construction Co Line Item Account Line Item Account 101 1550 4150 Line Item Account 700 0000 4330 Line Item Account 700 0000 4330 499 51 499 51 6 73 6 73 6 73 6 73 38 56 38 56 84 06 84 06 122 62 122 62 AP Check Detail 9 16 2011 10 38 AM Page 9 194 Check Number Check Date Amount 150200 09 08 2011 Inv 090711 Line Item Date Line Item Description Line Item Account 09 07 2011 Erosion Escrow 7301 Laredo Dr 815 8202 2024 750 00 Inv 090711 Total 750 00 150200 Total DzurCons Dzurik Construction Co Total EARAND EARL F ANDERSEN INC Line Item Account 150256 09 15 2011 Inv 96546 IN Line Item Date Line Item Description 08 18 2011 Speed limit Parking signs Inv 96546 IN Total 150256 Total EARAND EARL F ANDERSEN INC Total ECOLAB ECOLAB Line Item Account 150201 09 08 2011 Inv 6437511 Line Item Date Line Item Description 08 31 2011 Solid power x14 91b Inv 6437511 Total 150201 Total ECOLAB ECOLAB Total EHLERS EHLERS ASSOCIATES INC Line Item Account 150257 09 15 2011 Inv 343378 Line Item Date Line Item Description 09 09 2011 TIF Reporting 09 09 2011 TIF Reporting 09 09 2011 TIF Reporting 09 09 2011 TIF Reporting Inv 343378 Total Line Item Account 101 1320 4560 Line Item Account 101 1430 4300 Line Item Account 461 0000 4300 491 0000 4300 494 0000 4300 498 0000 4300 750 00 750 00 2 220 69 2 220 69 2 220 69 2 220 69 76 10 76 10 76 10 76 10 118 75 118 75 118 75 118 75 475 00 Inv 343379 Line Item Date Line Item Description Line Item Account AP Check Detail 9 16 2011 10 38 AM Page 10 195 Check Number Check Date Amount 09 09 2011 Utility Rate Study 700 0000 4300 348 33 09 09 2011 Utility Rate Study 701 0000 4300 348 33 09 09 2011 Utility Rate Study 720 00004300 348 34 Inv 343379 Total 1 045 00 150257 Total EHLERS EHLERS ASSOCIATES INC Total EMEAPP EMERGENCY APPARATUS MAINT INC Line Item Account 150258 09 15 2011 Inv 57185 Line Item Date Line Item Description Line Item Account 08 26 2011 OEM Hand Controller 228 101 1220 4140 Inv 57185 Total 150258 Total EMEAPP EMERGENCY APPARATUS MAINT INC Total engwat Engel Water Testing Inc Line Item Account 150259 09 15 2011 Inv I1 9716 Line Item Date Line Item Description Line Item Account 08 31 2011 25 water samples collected Aug 2011 700 0000 4300 Inv 11 9716 Total 150259 Total engwat Engel Water Testing Inc Total FASCOM FASTENAL COMPANY Line Item Account 150202 09 08 2011 Inv MNT1038742 Line Item Date Line Item Description Line Item Account 08 23 2011 Ph Sq 101 1550 4150 Inv MNT1038742 Total 150202 Total 150260 09 15 2011 Inv MNT1038758 Line Item Date Line Item Description Line Item Account 1 520 00 1 520 00 1 028 83 1 028 83 1 028 83 1 028 83 350 00 350 00 350 00 350 00 60 41 60 41 60 41 AP Check Detail 9 16 2011 10 38 AM Page 11 196 Check Number Check Date Amount 08 23 2011 Chan Utilities 700 0000 4120 320 63 Inv MNT1038758 Total 320 63 150260 Total FASCOM FASTENAL COMPANY Total FergEnte Ferguson Enterprises Line Item Account 150261 09 15 2011 Inv 501324906 001 Line Item Date Line Item Description 08 26 2011 T10 Meter Gal E Coder Inv 501324906 001 Total Inv 501324906 002 Line Item Date Line Item Description 08 26 2011 T10 Meter Gal E Coder Inv 501324906 002 Total 150261 Total FergEnte Ferguson Enterprises Total FMAM FIRE MARSHALS ASSOC OF MINN Line Item Account 150203 09 08 2011 Inv 090711 Line Item Date Line Item Description 09 07 2011 M Littfin Membership Dues Inv 090711 Total 150203 Total FMAM FIRE MARSHALS ASSOC OF MINN Total FORAME FORCE AMERICA INC Line Item Account 150262 09 15 2011 Inv 1369368 Line Item Date Line Item DescriDtion 08 26 2011 Connector elbows plug cap seal Inv 1369368 Total Line Item Account 700 0000 4250 Line Item Account 700 0000 4250 Line Item Account 101 1220 4360 Line Item Account 101 13204120 320 63 381 04 2 385 41 2 385 41 2 397 09 2 397 09 4 782 50 4 782 50 35 00 35 00 35 00 35 00 130 37 130 37 AP Check Detail 9 16 2011 10 38 AM Page 12 197 Check Number Check Date Amount Inv 1369809 Line Item Date Line Item Description Line Item Account 09 02 2011 40 Micron Filler Breather 101 1320 4140 37 41 Inv 1369809 Total 37 41 150262 Total 167 78 FORAME FORCE AMERICA INC Total 167 78 GOPSTA GOPHER STATE ONE CALL INC Line Item Account 150204 09 08 2011 Inv 17613 Line Item Date Line Item Description Line Item Account 09 01 2011 Aug 2011 Locates 400 00004300 848 55 Inv 17613 Total 848 55 150204 Total 848 55 GOPSTA GOPHER STATE ONE CALL INC Total 848 55 GreLaw Green Lawn Underground Sprinklers Inc Line Item Account 150263 09 15 2011 Inv 163718 Line Item Date Line Item Descri tion Line Item Account 09 06 2011 Irrigation Install Srvc 3901 Red Cedar Pt Rd 601 6021 4120 517 69 Inv 163718 Total 517 69 150263 Total 517 69 GreLaw Green Lawn Underground Sprinklers Inc Total 517 69 HAWCHE HAWKINS CHEMICAL Line Item Account 150205 09 08 2011 Inv 3257953 RI Line Item Date Line Item Description Line Item Account 08 26 2011 Chlorine Cylinder 700 7019 4160 5 00 Inv 3257953 RI Total 5 00 150205 Total 5 00 150264 09 15 2011 AP Check Detail 9 16 2011 10 38 AM Page 13 198 Check Number Check Date Amount Inv 3260951 RI Line Item Date Line Item Description 09 02 2011 Azone 15 Inv 3260951 RI Total Line Item Account 700 70194160 7 289 27 7 289 27 150264 Total HAWCHE HAWKINS CHEMICAL Total HDsup HD Supply Waterworks LTD Line Item Account 150265 09 15 2011 Inv 3528615 Line Item Date Line Item Description 08 25 2011 Meters MIP Swivel Inv 3528615 Total Inv 3534467 Line Item Date Line Item Description 09 01 2011 High solids red paint primer Inv 3534467 Total Inv 3566857 Line Item Date Line Item Description 08 31 2011 C2 mtr 1000 gal w int l strnr Inv 3566857 Total Inv 3572416 Line Item Date Line Item Description 08 31 2011 Screw vlv box ext dour Inv 3572416 Total Inv 3575120 Line Item Date Line Item Description 08 31 2011 Screw vlv box ext dour Inv 3575120 Total Inv 3580548 Line Item Date Line Item Description 09 01 2011 Hyd Ext K562 Inv 3580548 Total Inv 3586221 Line Item Date Line Item Descrintion Line Item Account 700 0000 4250 Line Item Account 700 0000 4550 Line Item Account 700 0000 4250 Line Item Account 700 0000 4530 Line Item Account 700 0000 4530 Line Item Account 700 0000 4552 Line Item Account 7 289 27 7 294 27 2 187 73 2 187 73 861 03 861 03 2 223 00 2 223 00 355 12 355 12 177 56 177 56 664 73 664 73 AP Check Detail 9 16 2011 10 38 AM Page 14 199 Check Number Check Date Amount 09 02 2011 Valve box top ext dour 700 0000 4550 385 11 Inv 3586221 Total 385 11 Inv 3598280 Line Item Date Line Item Date Line Item Description Line Item Account 09 06 2011 Valve box Gate Valves 700 00004550 3 209 40 Inv 3598280 Total 3 209 40 150265 Total HDsup HD Supply Waterworks LTD Total U8 00384 HEPOLA ERIC Line Item Account 150206 09 08 2011 Inv Dell Rd Hwy 5 Rental Line Item Date Line Item Description 09 07 2011 Refund Check 09 07 2011 Refund Check 09 07 2011 Refund Check Inv Total 150206 Total UB 00384 HEPOLA ERIC Total HITECH HIGHWAY TECHNOLOGIES Line Item Account 150266 09 15 2011 Inv 417464 001 Line Item Date Line Item Description 09 02 2011 Dell Rd Hwy 5 Rental Inv 417464 001 Total Inv 418280 001 Line Item Date Line Item Description 09 02 2011 Hwy 5 Powers Blvd Rental Inv 418280 001 Total 150266 Total HITECH HIGHWAY TECHNOLOGIES Total HLBTAU HLB TAUTGES REDPATH LTD Line Item Account 150267 09 15 2011 Line Item Account 701 0000 2020 720 0000 2020 700 0000 2020 Line Item Account 700 00004552 Line Item Account 700 00004552 10 063 68 10 063 68 25 25 15 84 3 57 44 66 44 66 44 66 371 29 371 29 149 63 149 63 520 92 520 92 AP Check Detail 9 16 2011 10 38 AM Page 15 200 Check Number Check Date Amount Inv 1111873 Line Item Date Line Item Description Line Item Account 08 31 2011 Prep of letter re water fund financial position 700 0000 4300 150 00 Inv 1111873 Total 150 00 150267 Total HLBTAU HLB TAUTGES REDPATH LTD Total HubeBarb Huber Barb Line Item Account 150268 09115 2011 Inv 091411 Line Item Date Line Item Description 09 14 2011 Entertainment 9116 Music Ala Mode Inv 091411 Total 150268 Total HubeBarb Huber Barb Total ICMART ICMA RETIREMENT AND TRUST457 Line Item Account 150207 09 08 2011 Inv Line Item Date Line Item Description 09 06 2011 00409 09 2011 ICMA 304303 09 06 2011 00409 09 2011 ICMA 304303 0910612011 00409 09 2011 ICMA 304303 Inv Total 150207 Total ICMART ICMA RETIREMENT AND TRUST457 Total IMPPOR IMPERIAL PORTA PALACE Line Item Account 150269 09 15 2011 Inv 9777 Line Item Date Line Item Description 09 02 2011 Rental of portable restrooms Inv 9777 Total 150269 Total Line Item Account 101 1560 4300 Line Item Account 101 0000 2009 210 0000 2009 720 0000 2009 Line Item Account 101 1550 4400 150 00 150 00 85 00 85 00 85 00 85 00 1 212 49 12 51 100 00 1 325 00 1 325 00 1 325 00 4 451 34 4 451 34 4 451 34 AP Check Detail 9 16 2011 10 38 AM Page 16 201 Check Number Check Date Amount IMPPOR IMPERIAL PORTA PALACE Total 4 451 34 INDLAN Indoor Landscapes Inc Line Item Account 150208 09 08 2011 Inv 8079 Line Item Date Line Item Description Line Item Account 09 01 2011 Sept Plant Service 101 1170 4300 199 86 Inv 8079 Total 199 86 150208 Total INDLAN Indoor Landscapes Inc Total JRRAD J R RADIATOR REPAIR Line Item Account 150270 09 15 2011 Inv 38601 Line Item Date Line Item DescriDtion 08 30 2011 Overflow tank Inv 38601 Total 150270 Total JRRAD J R RADIATOR REPAIR Total JEFFIR JEFFERSON FIRE SAFETY INC Line Item Account 150209 09 08 2011 Inv 180154 Line Item Date Line Item Description 08 24 2011 Holmatro couplers seal ring Inv 180154 Total 150209 Total JEFFIR JEFFERSON FIRE SAFETY INC Total JenkJoel JENKINS JOEL Line Item Account 150271 09 15 2011 Inv 091211 Line Item Date Line Item Description 09 12 2011 Adult softball umpire 11 Inv 091211 Total Line Item Account 101 1220 4140 Line Item Account 101 1220 4530 Line Item Account 101 1767 4300 199 86 199 86 33 75 33 75 33 75 IM 1 319 20 319 20 319 20 319 20 247 50 247 50 AP Check Detail 9 16 2011 10 38 AM Page 17 202 Check Number Check Date Amount 150271 Total 247 50 JenkJoel JENKINS JOEL Total 247 50 JHLAR JH LARSON COMPANY Line Item Account 150210 09 08 2011 Inv 4345664 01 Line Item Descrintion Line Item Date Line Item Description Line Item Account 08 25 2011 lens for VDC fixture 101 15504150 90 84 Inv 4345664 01 Total 90 84 150210 Total 90 84 JHLAR JH LARSON COMPANY Total 90 84 Khov K Hovnanian Homes Line Item Account 150272 09 15 2011 Inv 091311 Line Item Date Line Item Descrintion Line Item Account 09 13 2011 Erosion Escrow 1945 Commonwealth Blvd 815 8202 2024 1 000 00 09 13 2011 Erosion Escrow 9520 Washington Blvd 815 8202 2024 1 000 00 09 13 2011 Erosion Escrow 9446 Washington Cir 815 8202 2024 250 00 09 13 2011 Erosion Escrow 9450 Washington Cir 815 8202 2024 250 00 09 13 2011 Erosion Escrow 1846 Plymouth Ln 815 8202 2024 500 00 09 13 2011 Erosion Escrow 1936 Lincoln Ln 815 8202 2024 250 00 09 13 2011 Erosion Escrow 1940 Lincoln Ln 815 8202 2024 250 00 09 13 2011 Erosion Escrow 9442 Washington Cir 815 8202 2024 250 00 09 13 2011 Erosion Escrow 9454 Washington Cir 815 8202 2024 250 00 09 13 2011 Erosion Escrow 9462 Washington Cir 815 8202 2024 250 00 09 13 2011 Erosion Escrow 9466 Washington Cir 815 8202 2024 250 00 09 13 2011 Erosion Escrow 9470 Washington Cir 815 8202 2024 250 00 Inv 091311 Total 4 750 00 150272 Total 4 750 00 Khov K Hovnanian Homes Total 4 750 00 KINDDEBR KIND DEBRA Line Item Account 150211 09 08 2011 Inv 083111 Line Item Date Line Item Desccri tion Line Item Account 08 31 2011 Revise Recycling Coupon Insert 720 7201 4300 45 00 Inv 083111 Total 45 00 150211 Total 45 00 AP Check Detail 9 16 2011 10 38 AM Page 18 203 Check Number Check Date Amount KINDDEBR KIND DEBRA Total KNOBUI KNOBLAUCH BUILDERS LLC Line Item Account 150212 09 08 2011 Inv 090111 Line Item Date Line Item Description 09 01 2011 Landscape Escrow 1460 Knob Hill Ln 09 01 2011 Erosion Escrow 1460 Knob Hill Ln Inv 090111 Total 150212 Total KNOBUI KNOBLAUCH BUILDERS LLC Total KoniMino Konica Minolta Business Solutions USA Inc Line Item Account 150273 09 15 2011 Inv 218810432 Line Item Date Line Item Description 08 31 2011 Canan IR105 Inv 218810432 Total 150273 Total KoniMino Konica Minolta Business Solutions USA Inc Total KueUnd Kuechle Underground Inc Line Item Account 150274 09 15 2011 Inv 7 Line Item Date Line Item Description 08 31 2011 Erie Proj Construction Contract Inv 7 Total 150274 Total KueUnd Kuechle Underground Inc Total LJOne L J One Consulting Line Item Account 150275 09 15 2011 Inv 0911 Line Item Date Line Item Description 09 14 2011 Zumba Parties 8 11 9 11 Inv 0911 Total Line Item Account 815 8201 2024 815 8202 2024 Line Item Account 101 1120 4410 Line Item Account 601 6021 4751 Line Item Account 101 1539 4300 45 00 750 00 1 500 00 2 250 00 2 250 00 2 250 00 1 107 45 1 107 45 1 107 45 1 107 45 160 852 14 160 852 14 160 852 14 160 852 14 84 00 84 00 AP Check Detail 9 16 2011 10 38 AM Page 19 204 Check Number Check Date Amount 150275 Total LJOne L J One Consulting Total LANEQI Lano Equipment Line Item Account 150276 09 15 2011 Inv 29568 Line Item Date Line Item Description 08 26 2011 Outsource Rental CAT SIN 00357 Inv 29568 Total 150276 Total LANEQI Lano Equipment Total Lennar Lennar Line Item Account 150277 09 15 2011 Inv 091411 Line Item Date Line Item Description 09 14 2011 As Built Escrow 6699 Manchester Dr Inv 091411 Total 150277 Total Lennar Lennar Total LIBBRU LIBERTY BRUSH MFG LLC Line Item Account 150278 09 15 2011 Inv 27594 Line Item Date Line Item Description 09 01 2011 Main Side Broom Inv 27594 Total 150278 Total Line Item Account 700 0000 4410 Line Item Account 815 8226 2024 Line Item Account 101 1550 4120 84 00 84 00 534 38 534 38 534 38 534 38 1 500 00 1 500 00 1 500 00 1 500 00 406 13 406 13 406 13 LIBBRU LIBERTY BRUSH MFG LLC Total 406 13 LitrLind Litrenta Lindsey Line Item Account 150213 09 08 2011 Inv 090711 Line Item Date Line Item Description Line Item Account 09 07 2011 Tuition Reimb 8 20 09 02 11 101 1600 4020 200 00 AP Check Detail 9 16 2011 10 38 AM Page 20 205 Check Number Check Date Amount Inv 090711 Total 150213 Total LitrLind Litrenta Lindsey Total LITTMARK LITTFIN MARK Line Item Account 150214 09 08 2011 Inv 090611 Line Item Date Line Item Description 09 06 2011 Reimburse Food Expense for 9 6 Bus Mtg Inv 090611 Total 150214 Total LITTMARK LITTFIN MARK Total McAfee McAfee Inc Line Item Account 150279 09 15 2011 Inv INV550607 Line Item Date Line Item Description 09 01 2011 Email inbound filtering Sept Inv INV550607 Total 150279 Total Line Item Account 101 1220 4370 Line Item Account 101 11604300 200 00 200 00 200 00 125 18 125 18 125 18 125 18 97 00 97 00 97 00 McAfee McAfee Inc Total 97 00 MERACE MERLINS ACE HARDWARE Line Item Account 150280 09 15 2011 Inv 083111 Line Item Date Line Item Description Line Item Account 08 31 2011 Misc parts supplies 701 0000 4150 11 61 08 31 2001 Misc parts supplies 101 12204260 27 10 08 31 2001 Misc parts supplies 101 1220 4290 2 88 08 31 2001 Misc parts supplies 101 12504120 4 78 08 31 2001 Misc parts supplies 101 1250 4260 24 76 08 31 2001 Misc parts supplies 101 1310 4120 6 77 08 31 2001 Misc parts supplies 101 1320 4120 35 81 08 31 2001 Misc parts supplies 101 1370 4260 10 06 08 31 2001 Misc parts supplies 101 1550 4150 1 203 18 08 31 2001 Misc parts supplies 101 1600 4130 14 40 08 31 2001 Misc parts supplies 601 6021 4120 14 51 08 31 2011 Misc parts supplies 700 00004150 94 15 08 31 2011 Misc parts supplies 700 0000 4510 25 72 08 31 2011 Misc parts supplies 700 0000 4530 10 13 AP Check Detail 9 16 2011 10 38 AM Page 21 206 Check Number Check Date Amount 08 31 2011 Misc parts supplies 701 0000 4520 6 68 08 31 2011 Misc parts supplies 720 0000 4150 129 61 Inv 083111 Total 1 622 15 150280 Total MERACE MERLINS ACE HARDWARE Total METROC METROCALL Line Item Account 150215 09 08 2011 Inv UO315834I Line Item Date Line Item Description 09101 2011 Numeric Messaging Inv UO315834I Total 150215 Total METROC METROCALL Total METCO2 METROPOLITAN COUNCIL Line Item Account 701 00004509 150216 09 08 2011 Inv 969518 Line Item Date Line Item Description 09 02 2011 Oct 2011 Wastewater Srvc Bill Inv 969518 Total 150216 Total METCO2 METROPOLITAN COUNCIL Total metco Metropolitan Council Env Svcs Line Item Account 101 1250 3816 150281 09 15 2011 Inv 083111 Line Item Date Line Item Description 08 31 2011 Aug 2011 SAC Report 08 31 2011 Aug 2011 SAC Report Inv 083111 Total 150281 Total metco Metropolitan Council Env Svcs Total Line Item Account 101 1320 4310 Line Item Account 701 0000 4509 Line Item Account 101 1250 3816 701 0000 2023 1 622 15 1 622 15 4 87 4 87 4 87 4 87 126 667 01 126 667 01 126 667 01 126 667 01 334 50 33 450 00 33 115 50 33 115 50 33 115 50 AP Check Detail 9 16 2011 10 38 AM Page 22 207 Check Number Check Date Amount MNCHIL MN CHILD SUPPORT PAYMENT CTR Line Item Account 150217 09 08 2011 Inv Line Item Date Line Item Description Line Item Account 09 06 2011 9 9 11 ID 001472166101 700 0000 2006 182 24 09 06 2011 9 9 11 ID 001472166101 701 0000 2006 191 54 Inv Total 373 78 150217 Total 373 78 MNCHIL MN CHILD SUPPORT PAYMENT CTR Total 373 78 mnlabo MN DEPT OF LABOR AND INDUSTRY Line Item Account 101 1250 3818 150282 09 15 2011 Inv 083111 Line Item Date Line Item Description Line Item Account 08 31 2011 Aug 2011 Mthly Bldg Permit Surchg Report 101 0000 2022 4 781 66 08 3I 2011 Aug 2011 Mthly Bldg Permit Surchg Report 101 1250 3818 95 63 Inv 083111 Total 4 686 03 150282 Total 4 686 03 mnlabo MN DEPT OF LABOR AND INDUSTRY Total 4 686 03 MNFALL MN FALL MAINTENANCE EXPO Line Item Account 150283 09 15 2011 Inv 091411 Line Item Date Line Item Description Line Item Account 09 14 2011 2011 Registration 10 individuals 101 13204370 200 00 09 14 2011 2011 Registration 10 individuals 101 1370 4370 50 00 Inv 091411 Total 250 00 150283 Total 250 00 MNFALL MN FALL MAINTENANCE EXPO Total 250 00 NCPERS MN NCPERS LIFE INSURANCE Line Item Account 150218 0910812011 Inv Line Item Date Line Item Description Line Item Account 09 06 2011 PR Batch 00409 09 2011 NCPERS Life Insurance 101 0000 2011 44 80 09 06 2011 PR Batch 00409 09 2011 NCPERS Life Insurance 700 0000 2011 1 60 09 06 2011 PR Batch 00409 09 2011 NCPERS Life Insurance 701 0000 2011 1 60 Inv Total 48 00 AP Check Detail 9 16 2011 10 38 AM Page 23 208 Check Number Check Date Amount 150218 Total NCPERS MN NCPERS LIFE INSURANCE Total mvec MN VALLEY ELECTRIC COOP Line Item Account 150219 09 08 2011 Inv 082911 CR Air Filter Line Item Date Line Item Description 08 29 2011 Aug 2011 Charges 08 29 2011 Aug 2011 Charges 08 29 2011 Aug 2011 Charges 08 29 2011 Aug 2011 Charges 08 29 2011 Aug 2011 Charges 08 29 2011 Aug 2011 Charges 08 29 2011 Aug 2011 Charges Inv 082911 Total 150219 Total mvec MN VALLEY ELECTRIC COOP Total napa NAPAAUTO TRUCK PARTS Line Item Account 150284 09 15 2011 Inv 546530 Line Item Date Line Item Description 08 11 2011 CR Air Filter Inv 546530 Total Inv 549010 Line Item Date Line Item Description 08 24 2011 73 Ford Truck Clutch Cylinders Inv 549010 Total Inv 549423 Line Item Date Line Item Description 08 26 2011 Socket Set Index Pry Bar Inv 549423 Total Inv 549513 Line Item Date Line Item Description 08 26 2011 Filters V Belt Fuse Inv 549513 Total Line Item Account 101 1350 4320 101 1350 4320 101 1350 4320 101 1600 4320 700 0000 4320 701 0000 4320 101 1350 4320 Line Item Account 101 1320 4140 Line Item Account 700 0000 4140 Line Item Account 101 1370 4260 Line Item Account 101 1550 4120 48 00 48 00 31 94 161 82 4 247 97 61 08 76 79 522 96 81 43 5 183 99 5 183 99 5 183 99 4 66 4 66 97 80 97 80 318 64 318 64 179 85 179 85 AP Check Detail 9 16 2011 10 38 AM Page 24 209 Check Number Check Date Amount Inv 549849 Line Item Date 08 29 2011 Inv 549849 Total Inv 550069 Line Item Date 08 30 2011 Line Item Description CR Core Deposit Line Item Account 101 1320 4140 117 56 117 56 Inv 550069 Total 150284 Total Line Item Description Clutch Master nape NAPAAUTO TRUCK PARTS Total NatMed National Medal of Honor Inc Line Item Account 150220 09 08 2011 Inv 3728 Line Item Date Line Item Description 08 11 2011 CPR Saves with Number Inv 3728 Total 150220 Total NatMed National Medal of Honor Inc Total NATRET Nationwide Retirement Solutions Line Item Account 150221 09 08 2011 Inv Line Item Date Line Item Descri tion 09 06 2011 PR Batch 00409 09 2011 Nationwide Retirement 09 06 2011 PR Batch 00409 09 2011 Nationwide Retirement 09 06 2011 PR Batch 00409 09 2011 Nationwide Retirement 09 06 2011 PR Batch 00409 09 2011 Nationwide Retirement Inv Total 150221 Total Line Item Account 700 000013140 Line Item Account 101 122013290 Line Item Account 101 0000 2009 700 0000 2009 701 0000 2009 720 0000 2009 103 94 103 94 578 01 578 01 190 75 190 75 190 75 190 75 4 020 10 277 57 164 05 100 00 4 561 72 4 561 72 NATRET Nationwide Retirement Solutions Total 4 561 72 NEXTEL NEXTEL Line Item Account 150285 0911512011 Inv 603663316 118 Line Item Date Line Item Description Line Item Account 09 09 2011 Sept 2011 Charges 101 1550 4310 200 60 AP Check Detail 9 16 2011 10 38 AM Page 25 210 Check Number Check Date Amount 09 09 2011 Sept 2011 Charges 101 1520 4310 125 63 09 09 2011 Sept 2011 Charges 101 1600 4310 122 65 09 09 2011 Sept 2011 Charges 101 1530 4310 17 44 09 09 2011 Sept 2011 Charges 101 0000 2006 10 00 09 09 2011 Sept 2011 Charges 700 0000 4310 212 66 09 09 2011 Sept 2011 Charges 701 0000 4310 212 66 09 09 2011 Sept 2011 Charges 720 0000 4310 86 40 09 09 2011 Sept 2011 Charges 700 0000 2006 2 50 09 09 2011 Sept 2011 Charges 701 0000 2006 2 50 09 09 2011 Sept 2011 Charges 101 1160 4310 157 77 09 09 2011 Sept 2011 Charges 101 1120 4310 226 17 09 09 2011 Sept 2011 Charges 101 1170 4310 17 44 09 09 2011 Sept 2011 Charges 101 1260 4310 76 42 09 09 2011 Sept 2011 Charges 101 1130 4310 58 89 09 09 2011 Sept 2011 Charges 101 1250 4310 222 42 09 09 2011 Sept 2011 Charges 720 0000 2006 5 00 09 09 2011 Sept 2011 Charges 101 1310 4310 198 97 09 09 2011 Sept 2011 Charges 101 0000 2006 5 00 09 09 2011 Sept 2011 Charges 101 1370 4310 178 73 09 09 2011 Sept 2011 Charges 101 1320 4310 286 45 09 09 2011 Sept 2011 Charges 101 1220 4310 275 02 Inv 603663316 118 Total 2 701 32 150285 Total 2 701 32 NEXTEL NEXTEL Total 2 701 32 OLSCOM OLSEN COMPANIES Line Item Account 150287 0911512011 Inv 653711 Line Item Date Line Item Description Line Item Account 09 01 2011 Legged Assy 700 0000 4530 294 42 Inv 653711 Total 294 42 Inv 653873 Line Item Date Line Item Description Line Item Account 09 01 2011 CR LSFF05OIX14 700 0000 4530 86 29 Inv 653873 Total 86 29 150287 Total 208 13 OLSCOM OLSEN COMPANIES Total 208 13 OREAUT O REILLY AUTOMOTIVE INC Line Item Account 150286 09 15 2011 Inv 082811 Line Item Date Line Item Description Line Item Account 08 28 2011 Misc parts supplies 101 1220 4140 10 36 AP Check Detail 9 16 2011 10 38 AM Page 26 211 Check Number Check Date 158 86 Amount 08 28 2011 Misc parts supplies 101 13204140 68 14 08 28 2011 Misc parts supplies 101 1550 4120 5 84 08 28 2011 Misc parts supplies 101 15504140 80 31 08 28 2011 Misc parts supplies 700 0000 4140 112 00 Inv 082811 Total 150223 Total 276 65 150286 Total 276 65 OREAUT O REILLY AUTOMOTIVE INC Total 276 65 PoinDavi Poinar David Line Item Account 150222 09 08 2011 Inv 090211 Line Item Date Line Item Descrintion Line Item Account 09 02 2011 Erosion Escrow 7303 Laredo Dr 815 8202 2024 500 00 Inv 090211 Total 500 00 150222 Total 500 00 PoinDavi Poinar David Total 500 00 post POSTMASTER Line Item Account 150191 09 02 2011 Inv Line Item Date Line Item Description Line Item Account 09 02 2011 Senior Ctr newsletter mailing 101 11204330 158 86 Inv Total 158 86 150191 Total 158 86 post POSTMASTER Total 158 86 POWCHA POWER SYSTEMS Line Item Account 150223 09 08 2011 Inv I 16581 0 Line Item Date Line Item Descrintion Line Item Account 08 16 2011 Adapters 101 13204120 84 95 Inv I 16581 0 Total 84 95 150223 Total 84 95 POWCHA POWER SYSTEMS Total 84 95 AP Check Detail 9 16 2011 10 38 AM Page 27 212 Check Number Check Date Amount PROTUR PROFESSIONAL TURF RENOVATION Line Item Account 150224 09 08 2011 Inv 351324 Line Item Date Line Item Description Line Item Account 08 28 2011 4 pallets 160 bags fertilizer 101 1550 4150 2 308 50 Inv 351324 Total 2 308 50 150224 Total PROTUR PROFESSIONAL TURF RENOVATION Total qualcon Quality Control Integration Inc Line Item Account 150288 09 15 2011 Inv 1250 Line Item Date Line Item Description 08 26 2011 Aug 2011 Mthly Maint Fee SCADA System Inv 1250 Total 150288 Total qualcon Quality Control Integration Inc Total RECASS RECYCLING ASSOCIATION OF MN Line Item Account 150289 09 15 2011 Inv 20038 Line Item Date Line Item Description 09 08 2011 J Sinclair Membership RAM Inv 20038 Total 150289 Total RECASS RECYCLING ASSOCIATION OF MN Total RelOff Reliable Office Supplies Line Item Account 150225 09 08 2011 Inv CD825401 Line Item Date Line Item Description 07 15 2011 Black ledger binder 08 30 2011 Black ledger binder Inv CD825401 Total Line Item Account 700 00004530 Line Item Account 720 7201 4360 Line Item Account 101 1170 4110 101 1170 4110 2 308 50 2 308 50 1 500 00 1 500 00 1 500 00 1 500 00 150 00 150 00 150 00 150 00 85 44 85 44 0 00 AP Check Detail 9 16 2011 10 38 AM Page 28 213 Check Number Check Date Amount Inv CF325199 Line Item Date Line Item Description Line Item Account 08 24 2011 Black ledger binder 101 1170 4110 89 73 Inv CF325199 Total 89 73 150225 Total 89 73 RelOff Reliable Office Supplies Total 89 73 RidCre Ridge Creek Custom Homes Line Item Account 150226 09 08 2011 Inv 090611 Line Item Date Line Item Description Line Item Account 09 06 2011 As Built Escrow 6602 Blaze Tr 815 8226 2024 1 500 00 Inv 090611 Total 1 500 00 150226 Total 1 500 00 RidCre Ridge Creek Custom Homes Total 1 500 00 SENSYS SENTRY SYSTEMS INC Line Item Account 150227 09 08 2011 Inv 643905 Line Item Date Line Item Description Line Item Account 08 20 2011 Lake Ann Park Shed 101 1550 4300 224 44 Inv 643905 Total 224 44 Inv 643989 Line Item Date Line Item Description Line Item Account 08 30 2011 Lake Ann Park Shed 101 15504300 95 08 Inv 643989 Total 95 08 150227 Total 319 52 SENSYS SENTRY SYSTEMS INC Total 319 52 SHOTRU SHOREWOOD TRUE VALUE Line Item Account 150290 09 15 2011 Inv 105652 Line Item Date Line Item Description Line Item Account 08 02 2011 Wastebasket 101 1170 4110 18 16 Inv 105652 Total 18 16 AP Check Detail 9 16 2011 10 38 AM Page 29 214 Check Number Check Date Amount Inv 105725 Line Item Date Line Item Description Line Item Account 08 05 2011 Roundup 101 1170 4510 18 16 Inv 105725 Total 18 16 Inv 105760 Line Item Date Line Item Description Line Item Account 08 08 2011 4 Snap Drain Wye 720 0000 4150 9 07 Inv 105760 Total 9 07 Inv 105800 Line Item Date Line Item Description Line Item Account 08 10 2011 Stripping pad mask tape spr enamel 101 11904530 10 98 Inv 105800 Total 10 98 Inv 105927 Line Item Date Line Item Description Line Item Account 08 18 2011 Hardware 101 13704510 1 50 Inv 105927 Total 1 50 150290 Total 57 87 SHOTRU SHOREWOOD TRUE VALUE Total 57 87 SigMed Signature Media Group Inc Line Item Account 150291 09 15 2011 Inv 5166 Line Item Date Line Item Description Line Item Account 09 13 2011 Business Cards J Keogh 101 1170 4110 33 94 Inv 5166 Total 33 94 150291 Total 33 94 SigMed Signature Media Group Inc Total 33 94 SIGNSO SIGNSOURCE Line Item Account 150228 09 08 2011 Inv 30535 Line Item Date Line Item Description Line Item Account 08 16 2011 Locker Tags 101 1220 4240 44 89 Inv 30535 Total 44 89 AP Check Detail 9 16 2011 10 38 AM Page 30 215 Check Number Check Date Amount 150228 Total SIGNSO SIGNSOURCE Total SKYSPR SKYHAWKS SPORTS ACADEMY Line Item Account 150229 09 08 2011 Inv 171124132 Line Item Date Line Item Description 08129 2011 Summer sports camps Inv 171124132 Total 150229 Total SKYSPR SKYHAWKS SPORTS ACADEMY Total SMHEN SM HENTGES SONS Line Item Account 150230 09 08 2011 Inv 8 Line Item Date Line Item Description 08 18 2011 Audubon Rd Imp Proj 10 02 Inv 8 Total 150230 Total SMHEN SM HENTGES SONS Total SNATOO SNAP ON TOOLS Line Item Account 150292 09 15 2011 Inv ARV 15329370 Line Item Date Line Item Description 08 25 2011 1 2 in dr 6 pt deep 7 8 in Inv ARV 15329370 Total Inv ARV 15329949 Line Item Date Line Item Description 08 25 2011 Non FSS Ship 69 Inv ARV 15329949 Total Line Item Account 101 1710 4300 Line Item Account 601 6023 4751 Line Item Account 101 1370 4260 Line Item Account 101 1370 4300 44 89 IEJFV9 2 081 00 2 081 00 2 081 00 2 081 00 22 150 21 22 150 21 22 150 21 22 150 21 25 85 25 85 15 97 15 97 150292 Total 41 82 SNATOO SNAP ON TOOLS Total 41 82 AP Check Detail 9 16 2011 10 38 AM Page 31 216 Check Number Check Date Amount SPSSLP SPS Companies St Louis Park Line Item Account 150293 09 15 2011 Inv 52425788 001 Line Item Date Line Item Description Line Item Account 09 09 2011 Spring Flo Aerator 101 1370 4510 18 00 Inv 52425788 001 Total 18 00 150293 Total SPSSLP SPS Companies St Louis Park Total StanTruc Standard Truck Auto Line Item Account 150294 09 15 2011 Inv 339529 Line Item Date Line Item Description 08 26 2011 SPG Front Spartan Inv 339529 Total Inv 339530 Line Item Date Line Item Description 08 26 2011 CR SPG Spartan Front Inv 339530 Total Inv 339603 Line Item Date Line Item Description 08 31 2011 CR Bushing Spring eye treaded Inv 339603 Total 150294 Total StanT ruc Standard Truck Auto Total STREIC STREICHER S Line Item Account 150231 09 08 2011 Inv I852336 Line Item Date Line Item Description 07 22 2011 EMS Pant Dk Navy Inv I852336 Total 150231 Total STREIC STREICHER S Total Line Item Account 101 1220 4140 Line Item Account 101 1220 4140 Line Item Account 101 1220 4140 Line Item Account 101 1220 4240 18 00 18 00 1 974 75 1 974 75 1 642 28 1 642 28 156 08 156 08 176 39 176 39 119 98 119 98 119 98 119 98 AP Check Detail 9 16 2011 10 38 AM Page 32 217 Check Number Check Date Amount SUMFIR SUMMIT FIRE PROTECTION Line Item Account 150232 09 08 2011 Inv 090211 Line Item Date Line Item Description Line Item Account 09 02 2011 Overpaid permit 2011 02333 101 0000 2033 36 82 Inv 090211 Total 36 82 150232 Total SUMFIR SUMMIT FIRE PROTECTION Total Travel Travelers Line Item Account 150295 09 15 2011 Inv 389021 Line Item Date Line Item Description Line Item Account 08 31 2011 J Smith Claim Rec Ctr Fall 101 1170 4483 Inv 389021 Total 150295 Total Travel Travelers Total TWIGAM TWIN CITIES GAMING SUPPLIES Line Item Account 150233 09 08 2011 Inv 93111088 Line Item Date Line Item Description Line Item Account 08 31 2011 3V Border 101 1560 4130 Inv 93111088 Total Inv 93111089 Line Item Date Line Item Description Line Item Account 08 31 2011 Dab o Ink Dauber 101 15604130 Inv 93111089 Total 150233 Total TWIGAM TWIN CITIES GAMING SUPPLIES Total TWIGAR TWIN CITY GARAGE DOOR CO Line Item Account 150234 09 08 2011 Inv 355150 Line Item Date Line Item Description Line Item Account 36 82 36 82 1 000 00 1 000 00 1 000 00 1 000 00 182 73 182 73 14 64 14 64 197 37 197 37 AP Check Detail 9 16 2011 10 38 AM Page 33 218 Check Number Check Date Amount 08 22 2011 Replace top section strut install air edge kits 101 1550 4300 1 945 00 Inv 355150 Total 1 945 00 150234 Total TWIGAR TWIN CITY GARAGE DOOR CO Total UltEve Ultimate Events Inc Line Item Account 150296 09 1512011 Inv 24070 Line Item Date Line Item Description 09 01 2011 Festival Remaining Balance Inv 24070 Total 150296 Total UltEve Ultimate Events Inc Total Unifab Unifab Inc Line Item Account 150297 09 15 2011 Inv 36804 Line Item Date Line Item Description 08 26 2011 Polypro ultrasonic probe brackets Inv 36804 Total 150297 Total Unifab Unifab Inc Total UNIWAY UNITED WAY Line Item Account 150235 09 08 2011 Inv Line Item Date Line Item Description 09 06 2011 PR Batch 00409 09 2011 United Way 09 06 2011 PR Batch 00409 09 2011 United Way Inv Total 150235 Total Line Item Account 101 1613 4300 Line Item Account 700 0000 4150 Line Item Account 101 0000 2006 720 0000 2006 1 945 00 1 945 00 15 22 15 22 15 22 15 22 577 13 577 13 577 13 577 13 42 23 4 00 46 23 46 23 UNIWAY UNITED WAY Total 46 23 UNIMIN UNIVERSITY OF MINNESOTA Line Item Account AP Check Detail 9 16 2011 10 38 AM Page 34 219 Check Number Check Date 82 53 Amount 150298 09 15 2011 WAYDAU WAYNE DAUWALTER PLUMBING Line Item Account Inv 11 465 Inv 102301 Line Item Date Line Item Description Line Item Account Line Item Account 09 09 2011 BOB Testing xl 720 7202 4300 37 00 Inv 11 465 Total AP Check Detail 9 16 2011 10 38 AM 37 00 150298 Total 37 00 UNIMIN UNIVERSITY OF MINNESOTA Total 37 00 USABLU USA BLUE BOOK Line Item Account 150236 09 08 2011 Inv 473954 Line Item Date Line Item Description Line Item Account 08 23 2011 Hydrant marker 5 fiberglass 700 00004150 2 447 35 Inv 473954 Total 2 447 35 150236 Total 2 447 35 USABLU USA BLUE BOOK Total 2 447 35 WACFAR WACONIA FARM SUPPLY Line Item Account 150299 09 15 2011 Inv 444135 Line Item Date Line Item Description Line Item Account 08 31 2011 Hvywgt Solid Flannel 101 1320 4240 22 19 Inv 444135 Total 22 19 Inv 445089 Line Item Date Line Item Description Line Item Account 09 08 2011 Buccaneer St Annual Gross State ACRRA Surchg 101 1550 4150 60 34 Inv 445089 Total 60 34 150299 Total 82 53 WACFAR WACONIA FARM SUPPLY Total 82 53 WAYDAU WAYNE DAUWALTER PLUMBING Line Item Account 150237 09 08 2011 Inv 102301 Line Item Date Line Item Description Line Item Account 08 23 2011 Drinking fountain repair 101 1530 4510 650 00 Inv 102301 Total 650 00 AP Check Detail 9 16 2011 10 38 AM Page 35 220 Check Number Check Date Amount 150237 Total WAYDAU WAYNE DAUWALTER PLUMBING Total WILNUR WILSON S NURSERY INC Line Item Account 150300 09 15 2011 Inv 050926 Line Item Date Line Item Description 08 10 2011 Spirea Anthony Waterer Inv 050926 Total Inv 051257 Line Item Date Line Item Description 08 26 2011 Hemerocallis Stella D Oro Inv 051257 Total 150300 Total WILNUR WILSON S NURSERY INC Total WINCOM WINGFOOT COMMERCIAL TIRE Line Item Account 150301 09 15 2011 Inv 124 1057929 Line Item Date Line Item Description 07 26 2011 211 GY 12R22 5 G622 RSD TL 16 Inv 124 1057929 Total 150301 Total WINCOM WINGFOOT COMMERCIAL TIRE Total WSB WSB ASSOCIATES INC Line Item Account 150302 09 15 2011 Inv 5 Line Item Date Line Item Descrintion 08 29 2011 GIS AMS Technical Support Training Inv 5 Total 150302 Total WSB WSB ASSOCIATES INC Total Line Item Account 101 1550 4150 Line Item Account 101 1550 4150 Line Item Account 101 1220 4140 Line Item Account 700 0000 4300 650 00 650 00 320 63 320 63 23 41 23 41 344 04 344 04 1 747 41 1 747 41 1 747 41 1 747 41 3 350 00 3 350 00 3 350 00 3 350 00 AP Check Detail 9 16 2011 10 38 AM Page 36 221 Check Number Check Date Amount Total 455 891 35 AP Check Detail 9 16 2011 10 38 AM Page 37 222