CC Packet 2009 03 23A G E NDA
C H AN H A SS E N C I T Y C O UNC I L
M O NDAY , M ARC H 23 , 2009
C H AN H A SS E N M UN I C I P A L B U I L D I N G , 7700 M AR K ET B O U LE VARD
5 :00 P.M. - C I T Y C O UNC I L W O R K S E SS I O N , F O UN T A I N C O N F E R E NC E
R OO M
N o t e : I f t h e C it y C o un c il do e s n o t c o m p l e t e t h e w o r k s e ss i o n it e m s i n t h e ti m e a ll o tt e d , t h e
r e m a i n i n g it e m s w ill b e c o n s i d e r e d a f t e r t h e r e g u l a r ag e n da.
A . 5 :00 p .m . C o mmi ss i o n I n t e r v i e w s .
B . I TE M D ELETED (D i s c u ss i o n o f R e f u n d i n g 2006 A G .O . I m p r o v e m e n t B o n d s ).
C . 6 :30 p .m . D i s c u ss i o n o f H i s t o r i c S t . H u b e r t ’s C h u r c h.
7 :00 P .M . – R E G U L AR M EET I N G , C I T Y C O UNC I L C H A M B E R S
CA LL T O O RD E R (P l e d g e o f A ll e g i a n ce)
P U B L I C ANN O UNC E M E N TS
D . I nv i t a t i o n t o E a s t e r E gg C a n d y H u n t , A p r il 11 , C h a nh a ss e n R ec r ea t i o n C e n t e r .
E. I nv i t a t i o n t o C h a n J a m ’09 , A p r il 17 , C h a nh a ss e n R ec r ea t i o n C e n t e r .
C O N S E N T A G E NDA
A ll i t e m s li s t e d u n d e r t h e C o n s e n t A g e n d a a r e c o n s i d e r e d t o b e r o u t i n e b y t h e c i t y c o u n c il a n d w ill
b e c o n s i d e r e d a s o n e m o t i o n . T h e r e w ill b e n o s e p a r a t e d i s c u ss i o n o f t h e s e i t e m s . I f d i s c u ss i o n i s
d e s i r e d , t h a t i t e m w ill b e r e m o v e d f r o m t h e C o n s e n t A g e n d a a n d c o n s i d e r e d s e p a r a t e l y . C i t y
c o u n c il ac t i o n i s b a s e d o n t h e s t a ff r ec o mm e n d a t i o n f o r eac h i t e m . R e f e r t o t h e c o u n c il p ac k e t f o r
eac h s t a ff r e p o r t .
1 . a . A pp r o v a l o f M i n u t e s :
- C i t y C o u n c il W o r k S e ss i o n M i n u t e s d a t e d M a r c h 9 , 2009
- C i t y C o u n c il S u mm a r y M i n u t e s d a t e d M a r c h 9 , 2009
- C i t y C o u n c il V e r b a t im M i n u t e s d a t e d M a r c h 9 , 2009
R ece i v e C o mmi ss i o n M i n u t e s :
- P l a nn i n g C o mmi ss i o n S u mm a r y M i n u t e s d a t e d M a r c h 3 , 2009
- P l a nn i n g C o mmi ss i o n V e r b a t im M i n u t e s d a t e d M a r c h 3 , 2009
- P a r k a n d R ec r ea t i o n C o mmi ss i o n S u mm a r y M i n u t e s d a t e d F e b r u a r y 24 , 2009
- P a r k a n d R ec r ea t i o n C o mmi ss i o n V e r b a t im M i n u t e s d a t e d F e b r u a r y 24 , 2009
1
b . 2009 S t r ee t I m p r o v e m e n t P r o j ec t : C a ll A ss e ss m e n t H ea r i n g .
c . 2009 I n f l o w /I n f il t r a t i o n P r o j ec t 09 -03 : A u t h o r i ze P r e p a r a t i o n o f P l a n s &
S p ec i f i ca t i o n s .
d . A pp r o v a l o f 2009 L i qu o r L i ce n s e R e n e w a l s .
e . I TE M D ELETE D (C a ll f o r S a l e , R e f u n d i n g o f 2006 A G e n e r a l O b li g a t i o n
I m p r o v e m e n t B o n d s )
f . A u t h o r i ze t h e M i nn e s o t a D e p a r t m e n t o f T r a n s p o r t a t i o n t o P r e p a r e a S p ee d S t ud y
f o r W e s t 78 t h S t r ee t b e t w ee n C e n t u r y B o u l e v a r d a n d P o w e r s B o u l e v a r d .
V I S I T O R P R E S E N T A T I O NS
2 . P r e s e n t a t i o n o f A nn u a l R e p o r t , S o u t h W e s t T r a n s i t C o mmi ss i o n , L e n S imi c h .
L A W E N F O RC E M E N T /F I R E D E P AR T M E N T U P DA TE
3 . a . L t . J im O l s o n , C a r v e r C o u n t y S h e r i ff ’s D e p a r t m e n t
b . C h i e f G r e g G e s k e , C h a nh a ss e n F i r e D e p a r t m e nt
P U B L I C H E AR I N GS
4 . R e qu e s t f o r a S u b d i v i s i o n C r ea t i n g a n A dd i t i o n a l L o t w i t h V a r i a n ce s , 7160 W ill o w V i e w
C o v e , A pp li ca n t : M a r k & S u za nn e S e nn .
UN F I N I S H E D B U S I N E SS - N o ne
N E W B U S I N E SS
5 . D O W N T O W N P AR K & R I D E F AC I L I T Y: C o n s i d e r A pp r o v a l o f F ea s i b ili t y S t ud y .
6. W E S T W OO D C O MM UN I T Y C H URC H E X P AN S I O N: R e qu e s t f o r C o n d i t i o n a l
U s e P e r mi t f o r M u l t i p l e P r i n c i p a l S t r u c t u r e s o n O n e L o t a n d S i t e P l a n R e v i e w f o r a
51 ,000 s qu a r e -f oo t B u il d i n g E x p a n s i o n , 3121 W e s t w oo d D r i v e , A pp li ca n t : C u n i n g h a m
G r o up A r c h i t ec t u r e , P .A . Ow n e r : W e s t w oo d C o mm u n i t y C h u r c h .
7 . P U B L I C W O R K S F AC I L I T Y P R O J E C T 08 -03: A pp r o v e P r eca s t & S t ee l B i d s ;
R e v i e w B i d s f o r O t h e r A s p ec t s o f C o n s t r u c t i o n .
8 . H I S T O R I C S T . H U B E R T ’S C H URC H: C o n s i d e r A pp r o v a l o f L ea s e E x t e n s i o n .
9 . A pp o i n t m e n t s t o C o mmi ss i o n s .
2
C O UNC I L P R E S E N T A T I O NS
AD M I N I S T RA T I V E P R E S E N T A T I O NS
C O RR E S P O ND E NC E D I S CU SS I ON
C o rr e s p o n d e n ce
AD J O URN M E NT
A c o p y o f t h e s t a ff r e p o r t a n d s upp o r t i n g d o c u m e n t a t i o n b e i n g s e n t t o t h e c i t y c o u n c il w ill b e
a v a il a b l e a f t e r 2 :00 p .m . o n T h u r s d a y . P l ea s e c o n t ac t c i t y h a ll a t 952 -227 -1100 t o v e r i f y t h a t
y o u r i t e m h a s n o t b ee n d e l e t e d f r o m t h e a g e n d a a n y t im e a f t e r 2 :00 p .m . o n T h u r s d a y .
GUID E L IN E S F O R V ISI T O R P R E S E N T A T IONS
We l c o m e t o t h e C h a nh a ss e n C it y C o u n c il M ee ti n g . I n t h e i n t e r e s t of o p e n c o mm u n i c ati o n s , t h e C h a nh a ss e n C it y
C o u n c il w i s h e s t o p r ov i d e a n o pp o r t u n it y fo r t h e pu b li c t o a dd r e ss t h e C it y C o u n c il . T h at o pp o r t u n it y i s p r ov i d e d
at e v e r y r e gu la r C it y C o u n c il m ee ti n g du r i n g V i s it o r P r e s e n t a ti o ns .
1. A n y o n e i n d i c ati n g a d e s i r e t o s p e a k du r i n g V i s it o r P r e s e n tati o n s w ill b e a c k n o w l e dg e d b y t h e M a y o r .
W h e n c all e d up o n t o s p e a k , s tat e y o u r n am e , a dd r e ss , a n d t o p i c . A ll r e ma r k s s h all b e a dd r e ss e d t o t h e
C it y C o u n c il a s a w h o l e , n o t t o a n y s p ec i f i c m e m b e r (s ) o r t o a n y p e r s o n w h o i s n o t a m e m b e r of t h e C it y
C o u n c il .
2. I f t h e r e a r e a n u m b e r of i n d i v i du al s p r e s e n t t o s p e a k o n t h e s am e t o p i c , p l e a s e d e s i g n at e a s p o k e s p e r s o n
t h at c a n s u mma r iz e t h e i ss u e .
3. L imit y o u r c o mm e n t s t o f i v e mi n u t e s . A dd iti o n al tim e ma y b e g r a n t e d at t h e d i s c r e ti o n of t h e M a y o r . I f
y o u h a v e w r itt e n c o mm e n t s , p r ov i d e a c o p y t o t h e C o u n c il .
4. D u r i n g V i s it o r P r e s e n tati o n s , t h e C o u n c il a n d s ta ff li s t e n t o c o mm e n t s a n d w ill n o t e n g a g e i n d i s c u ss i o n .
C o u n c il m e m b e r s o r t h e C it y M a n a g e r ma y a s k qu e s ti o n s of y o u i n o r d e r t o g ai n a t h o r o ug h
u n d e r s ta n d i n g of y o u r c o n ce rn , s ugg e s ti o n o r r e qu e s t .
5. P l e a s e b e a w a r e t h at d i s r e s p ec t f u l c o mm e n t s o r c o mm e n t s of a p e r s o n al n at u r e , d i r ec t e d at a n i n d i v i du al
e it h e r b y n am e o r i n f e r e n ce , w ill n o t b e all o w e d . P e r s o nn e l c o n ce rn s s h o u l d b e d i r ec t e d t o t h e C it y
M a n a g e r .
M em b e r s o f t h e C it y C o u n c il a nd s o me s t a ff mem b e r s m a y g a t h e r a t H o u li h a n ’s R e s t a u r a n t & B a r , 530 P ond P r o me n a d e i n C h a nh a ss e n i mme d i a t e l y
a f t e r t h e mee ti ng f o r a p u r e l y s o c i a l e v e n t. A ll mem b e r s o f t h e p u b li c a r e w e l c o me .
3
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
VWNI ci chanhassen m n us
f
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MEMORANDUM
TO Mayor City Council
FROM Todd Gerhardt City Manager
O I DA TE March 23 2009
SUBJ Commission Interviews
During Monday night s work session we will interview 4 applicants for City
Commissions Application forms and scoring sheets are attached
1
2
3
4
5 00 p m Mary Anne Smalley Planning Commission
5 15 p m Jeff Daniel Park Recreation Commission Incumbent
5 30 p m Jennifer Thorp Planning Commission
5 45 p m Bill Fouks Environmental Commission
Attached is a memo from Karen Engelhardt summarizing the vacancies and
applications received for all commissions Also attached are recommendations
from the various commissions The City Council is scheduled to make the
appointments later on tonight s agenda
A TT ACHMENTS
1 Commission Applications
2 Sample Questions and Scoring Sheet
3 Memo from Karen Engelhardt dated March 11 2009
4 Recommendations from Commissions
Chanhassen is a Community for life Providing for Today and Planning for Tomorrow 4
APPUCATlON FOR C1lAN1IASSEN CITY COMMISSION Date Z i2 Q1
COMMISSION DESIRED tJLItflJ lJ1A r ALTERNATE
City ofChanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 55317
Name fJ1 flfl y in If Sl J9 lev
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Address t t L H P II t l F
Home
Ph t r2 tJ1 t IcF lJork Phone j J1T Cell Phone J 12 2 26 c 99 S
Emllil M IJ Yln ky d I JIJ i CCiyYl No of Years in Chanhassen L II
Highest Level of Education Attained Plus Degrees if any flt Z rk k P
Reasons for Seeking this Position
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APPLICATION FOR CHANHASSEN CITY COMMISSION
COMMISSION DESIRED fZlt E jleC eA T7W ALTERNATE
Date c2 l 0 Cf
City ofChanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 55317
FFI2 f K D f L Name
Address l3z l S r TTt jv cT C J1l1 S l I lf1tJ s s 31
Home Phone yY2 1 Lf 1227 Work Phone 95 9Lf3 12 J S Cell Phone psl If Y 7 S J
Email j eifel C l 11 L 11J l1c ltJ A1 No of Years in Chanhassen 3il
Highest Level of Education Attained Plus Degrees if any 61 9 f S7 Ck aI J tATc f vJ
mployment History State position employer and brief description of duties
S 11t C l N ttf J4 41 L4 S A 1l f 41 A t P1 ACt S VVJ t r c
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RECEIVED
FEB 0 9 2009
CITY OF CHANHASSEN
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APPLICATION FOR CHANHASSEN CITY COMMISSION Date 2 13 09
COMMISSION DESIRED Planning ALTERNATE
City ofChanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 55317
Name Jennifer Thorp
Address 1050 Lake Susan Dr Chanhassen MN 55317
Home Phone 952 974 7848WorkPhone Cell Phone
Email jthorp@spacia org No of Years in Chanhassen 2 in Chanhassen
10 in Eden prairie
Highest Level of Education Attained Plus Degrees if any Bachelor of Science
Environmental Science
Employment History State position employer and brief description of duties See attached resume
Activities and Affiliations Include elective offices honors and recognitions received if any
Ballroom Dance Club at the University of MN
ReasonsforSeekingthisPosition I am interested in becoming involved with the
city government I moved to the city because of its many community
amenities and access to the metro area while maintaining a small
community feel I want to help maintain the aspects of the city that
I enjoy while maintaining responsible growth and development I think
it is important that Chanhassen maintain its character as a city
Specific QualificationsforthePosition I have experience though my work with all
types of governments including watershed districts local county and
state agencies I have experience working with zoning codes and
ordinances while looking for project compliance I deal well with all
types of people looking for compromises and working to resolve
problems
s REeEfVErj
FEB 1 3 2009
CITY OF CHANHASSEN 9
Jennifer Thorp
1050 Lake Susan Drive
Chanhassen MN 55317
Home 952 974 7848 Cell 480 720 0028 Email jthorp@spacia org
EDUCATION
University of Minnesota Twin Cities
College of Agricultural Food and Environmental Sciences
Bachelor of Environmental Science Soil Science Emphasis
Minneapolis MN
May 2006
WORK EXPERIENCE
Pro Staff
Data Entry Clerk Administrative Assistant
Various
Entered data into a computerized inventory management systems
Worked in a team environment
Adapted to now challenges on a weekly basis
Chanhassen MN
July 2008 December 2008
Provided customer service including register operations
consulting and carry out assistance
Worked in a coordinated team environment
Accurately closed tills at the end of shifts and completed invoices
Minneapolis MN
April 200B June 2008
and maintenance sales
Bachman s
Cashier
Houston Engineering Inc Maple Grove MN
Environmental Scientist July 2007 December 2007
Prepare Spill Prevention Control and Countermeasure SPCC plans for substations
throughout Minnesota and North Dakota
Created information sheets and a database for SPCC plans for an internet GIS
application
Research information for business development in new business sectors
URS Corporation Phoenix AZ
Graduate Environmental Scientist June 2005 June 2007
ASTM Standard E 1527 05 and custom Phase I Environmental Site Assessments on
commercial properties and raw land including field work historical data research
regulatory file review and final report preparation
Comprehensive Asbestos Surveys of multiple and single family housing units and
various commercial properties
10
Jennifer Thorp
Continued from page 1
Asbestos abatement and pre demolition oversight including field audits and
inspections
University of Minnesota Dept of Soil Water and Climate
Soil Laboratory Teaching Assistant
Setup and maintain weekly laboratory experiments
Answer student questions regarding coursework
Grade and give feedback on laboratory reports
Minneapolis MN
Sept 2004 May 2005
HTPO Surveying Engineering and Landscape Architecture
Survey Crewperson
Operated manual and robotic total stations as part of 2 person teams
Maintained accurate field notes
Participated in biological surveys
Eden Prairie MN
Summer 2003
CERTIFICATIONS
AHERA Asbestos Building Inspector EPA Arizona Expiration 9 8 07
Certified in adult Red Cross CPR and first aid
Minnesota Class D Drivers License
Page 2 of 2
11
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APPLICA TlON FOR CHANHASSEN CITY COMMISSION
COM MISSION DESIRED t I ro Co 5 O ALTERNATE
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City ofChanhassen 7700 Market Boulevard P O Box 147 Chanhassen MN 55317
Name J 0 t 0 cJ v
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CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
VNNI ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Karen Engelhardt Office Manager
DATE March 11 2009
SUBJ Commission Vacancies
This memo is to update you on various commission vacancies An ad was placed
in the Chanhassen Villager on January 29 February 5 an article appeared in
the Chanhassen Connection which was mailed to all residents on February 3 and
information was posted on the city s web site Applications were accepted
through Friday February 13
The following positions are available
Planning Commission Two 3 year positions are available The terms of
Commissioners Kurt Papke and Debbie Larson are expiring
Park Recreation Commission Two 3 year positions are available The
terms of Commissioners Jeff Daniel and Dan Campion are expiring Mr
Campion is not going to reapply
Environmental Commission Three 3 year positions are available The terms
of Commissioners Ron Olsen Jim Sommers and Bill Fouks are expiring
Senior Commission Three 3 year positions are available The terms of
Commissioners Barbara Nevin Pat McGough and Virginia Prior are expiring
The following applications have been received
Planning Commission Two 3 Year Positions
Applicants
Kurt Papke 1131 Homestead Lane Incumbent serving April 2003
to present
Debbie Larson 931 Penamint Court Incumbent serving January 2005
to present
Tom Doll 7264 Hillsdale Court
Jennifer Thorp 1050 Lake Susan Drive
Mary Anne Smalley 8815 Lake Riley Drive
G user KAREN Commission Vacancies Memo to Todd 2009 doc
Chanhassen is a Community for life Providing for Today and Planning for Tomorrow 18
Mr Todd Gerhardt
February 17 2009
Page 2
Park Recreation Commission Two 3 Year Positions
Applicants
Jeffrey Daniel 1321 Stratton Court Incumbent serving April 2006
to present
Elise Ryan 6587 Shadow Lane
Ron Jensen 8027 Erie Avenue
Environmental Commission Three 3 Year Positions
Applicants
William Fouks 88 Castle Ridge Court Incumbent serving July 2006
to present
Dona Trester Kroll 6410 Fox Path
Senior Commission Three 3 Year Positions
Applicants
Pat McGough 545 Lake Drive Apt 222 Incumbent serving April 2003
to present
Barbara Nevin 6361 Minnewashta Woods Drive Incumbent serving
April 2006 to present
Virginia Prior 500 Mission Hills Drive Incumbent serving April 2006
to present
As you recall Regina Herron has withdrawn her application for the Planning
Commission and we are not interviewing the three incumbents who are seeking
reappointment to the Senior Commission as they are the only applicants
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23
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Kate Aanenson Community Development Director
DATE March 23 2009
SUBJ Planning Commission Appointments
The terms of Kurt Papke and Debbie Larson will expire on March 31 st and both
would like to be reappointed Kurt has served two terms and Debbie has served
one term plus the remainder of a vacant seat On Tuesday March 3 and1 2009
the Planning Commission interviewed four candidates One of the applicants
Regina Herron has since withdrawn her application
Based on their interviews the Planning Commission would like the City Council
to consider reappointing the following incumbent candidates
Kurt Papke
Debbie Larson
If the City Council chooses not to reappoint any or all of the incumbents the
Planning Commission recommends the following candidate
Mary Anne Smalley
g plan planning commission pc appointments 3 23 09 doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 24
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager 1 1 FROM Todd Hoffman Park and Recreation Director
DA TE March 23 2009
SUBJ Recommendation from Park and Recreation Commission
Concerning Appointments to the Parkand Recreation Commission
On Tuesday February 24 members of the Park and Recreation Commission not
vying for reappointment interviewed two applicants for the Commission One
current member whose term expires on April st was not interviewed There are
two 3 year positions currently available Upon conclusion of the interviews and
discussion the Park and Recreation Commission made the following
recommendation
The Park and Recreation Commission recommends that the City Council
reappoint Commissioner Jeff Daniel to a 3 year term and appoint Elise
Ryan to a 3 year term
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 25
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Cbulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
WN W ci chan hassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Sharmeen Al Jaff Senior Planner
DATE March 23 2009
SUBJ Appointments to Senior Commission
PROPOSED MOTION
The City Council reappoints Barbara Nevin Virginia Prior and Pat
McGough to the Senior Commission for 3 year terms expiring on March 31
2012
This motion requires a simple majority vote of those council members
present
There are three 3 year appointments available on the Senior Commission
Incumbent Commissioners Barbara Nevin Virginia Prior and Pat McGough are
seeking reappointment and have been active in their contributions to the
Commission No new applications were received
On February 20 2009 the Senior Commission recommended these three
commissioners be reappointed to a 3 year term
REQUESTED ACTION
The Senior Commission recommends that the City Council adopt the following
motion
The City Council reappoints Barbara Nevin Virginia Prior and Pat McGough to
the Senior Commission for 3 year terms expiring on March 31 2012
g plan sj sc appointments sr appointments 2009 doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 26
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
WWN ci chanhassen m n us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Jill Sinclair Environmental Resources Specialist
DATE March 23 2009
SUBJ Appointments to the Environmental Commission
REQUESTED ACTION
The Environmental Commission recommends that the City Council re appoint Bill
Fouks and appoint Dona Trester Kroll to the Environmental Commission for terms
expiring March 31 2012
DISCUSSION
Three seats on the Environmental Commission will expire on March 31 2009 One
of the incumbents Bill Fouks has re applied for the position The other two
incumbents Ron Olsen and Jim Sommers decided not to re apply The
commission interviewed one applicant Dona Trester Kroll on March 10 2009
The commission recommends that Bill and Dona be appointed to the commission
The remaining position will be advertised until filled
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 27
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
VNNI ci chanhassen mn us
1
MEMORANDUM
TO Mayor City Council
FROM Todd Gerhardt City Manager
DATE March 23 2009
SUBJ Discuss the Future of Historic St Hubert s Church
At our November worksession the City Council asked staff to meet with St
Hubert s Church and the Chanhassen Historical Society to discuss their vision
for the long term use of historic St Hubert s Church The City Council also
extended the city s lease of the property to April 1 2009 with the condition that
St Hubert s pay half of the utilities which they have
Council members Ernst and Litsey and staff met with the group on Tuesday
March 17 The Historical Society s vision for the church is to raise money
through a variety of fund raisers and to apply for grants that would be used to
renovate the building They would also use the church for a variety of special
events throughout the year At this point the Historical Society does not have
the revenue to pay one third of the utility costs however St Hubert s is willing
to pay their portion of the utilities until they have the revenue
Staff believes that we are down to two options
Option 1 St Hubert s Church would be responsible for 2 3 of the costs of the
utilities all the maintenance management and capital costs The city would
provide 1 3 of the costs of the utilities currently the total gas and electric bills
are averaging about 225 per month plus 2 000 per year for general liability
insurance but no contribution towards maintenance or capital costs
Additionally the city would require fee title ownership of the church This
would allow the Historical Society to apply for grants and also justify our
contribution towards the utility costs If the City Council agrees to this option
staff should be directed to work out a purchase lease agreement with St
Hubert s This agreement would be scheduled for approval at a future City
Council meeting no later than August 1 2009 During this time St Hubert s
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 28
Mayor City Council
March 23 2009
Page 2
should pay 2 3 of the utilities and all maintenance or capital costs beginning
April 1 2009
Option 2 The city sends St Hubert s a notice to terminating our lease
agreement as of March 31 2009
St Hubert s Church and the Chanhassen Historical Society will be present at
Monday s meeting to encourage the City Council to accept Option 1 I have
placed this item on the regular agenda for the City Council to take formal action
A TT ACHMENTS
1 Staff Report dated November 20 2008
29
CITY OF
CIlANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 111 0
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Plann ing
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
wl ci chanhassen m n us
L
MEMORANDUM
TO Mayor City Council
FROM Todd Gerhardt City Manager
oW DATE November 20 2008
SUBJ Discuss the Future of Historic S1 Hubert s Church
BACKGROUND
A lease exists between St Hubert s Church and the City of Chanhassen for the
rental of historic S1 Hubert s Church next to the old Village Hall The lease
will expire on December 31 2008 at which time St Hubert s will become
responsible for the car and maintenance of the building
HISTORY
During the 1976 78 time frame S1 Hubert s undertook a process of determining
its needs for the historic building that was vacated when they built a new church
across the street The congregation was split as to whether the building should
remain as a community building or be demolished or moved The issue was
presented to the city and the council incorporated the property into the
downtown redevelopment plan which at the time Included a central city park
that would encompass the Pauly s Bar Bottle Shop old Village Hall the vacated
Great Plains Boulevard and the ch rch area
Following this decision the city and St Hubert s Church entered into a long
term lease 20 years which was td be renewed renegotiated at five year I
intervals Various community and private groups used the building during
1979 80 Monies received were minor The church had not been maintained for
several years and the city completed some major improvements including a new
furnace rafter repairs re Ieading stained glass windows a new roof etc From
1980 89 the city entered into a sub lease agreement with Family of Christ
Lutheran Church In mid 1989 after Family of Christ moved into their new
facility the city entered into a sub lease agreement with the Colonial Church at
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow
30
Mayor City Council
November 21 2008
Page 2
Heritage Square They moved out in 2002 and the building has been vacant ever
since In 1981 the church was placed on the National Historic Register
SUMMATION
Both S1 Hubert s Church and the Chanhassen Historical Society CHS have
asked to meet with the City Council to discuss the city s interest in collaborating
on the preservation of the church Staff has discussed the limited role that the
city may play in this collaboration such as providing 1 3 of the costs of the
utilities but no contribution towards maintenance or capital costs Additionally
the city would require fee title ownership of the church This would allow the
Historical Society to apply for grants and also justify our contribution towards
the utility costs
My expectation for Monday s meeting is for both S1 Hubert s Church and the
Chanhassen Historical Society to explain their interest vision for the bui Iding
and to determine the city s interest in collaborating on the building s
preservation Attached please find S1 Hubert s and the Historical Society s
interests in historic S1 Hubert s
ATTACHMENT
1 Interests of S1 Hubert s and Chanhassen Historical Society
2 Utility Costs for Historic S1 Hubert s Church
3 Information from Daniel J Hoisington Preservation Consultant
g admin tg st huberl work session 12 I 08 doc
31
Historic St Hubert s Work Session
Facts
Current lease with the city expires on December 31 2008
Once the lease expires no activities may be scheduled in the building due to insurance concerns
No additional rentals or leases can be entered into due to insurance concerns
At time the lease expires payment of utilities will be the responsibility of St Hubert s
Currently St Hubert s doesn t have the funds to update the church in order to meet the insurance
requirements for use of the building
If St Hubert s was not currently in discussions with City and Historical Society representatives it
is likely that after the current winter the building would have its utilities shut down to a minimum
and locked up for an indefinite period of time
It would likely be at least 5 years before St Hubert s would be in a position to update the building
for re use The current debt load would need to be under IM to undertake such a project
Interests of St Hubert
St Hubert has an interest in seeing the building preserved including restoring it
St Hubert is willing to implement a fundraising process for obtaining and securing funds to help
offset the costs of maintaining and restoring the building
St Hubert is willing to pay a portion 1 3 of the on going costs to keep the building running
This would include costs for utilities and maintenance
St Hubert would require that ownership transfer by October 1 2009 If this doesn t occur we
would shut down the building to reduce utility costs for the winter
At such time that either the building is severely damaged or destroyed St Hubert s would like to
see the ownership of the land tran fer back to St Hubert s
Any partnership or party agreement that St Hubert s would be a party to would also need to
contain language on what would happen to the property if the partnership disbands or if the
agreement was no longer in force
Interests of Chanhassen Historical Society CHS
CHS considers this structure the most historically significant in Chanhassen
CHS has an interest in seeing the building preserved including restoring it
CHS is interested in raising funds both for preservation and to earmark a portion of funds to help
offset utility and or maintenance costs
CHS would like to help minimize utility costs by first concentrating on efficiencies through grants
to replace the boiler adding window and roof insulation etc
CHS would like to better integrate the building into the greater Chanhassen community through
public events such as but not limited to
o Celebrations similar to the Chanhassen Celebration of History and the Arts held in May
and the upcoming Historical Christmas Celebration scheduled for November 30th
o A Chanhassen Cemetery Walk possibly including a Halloween event
o An Open House in conjunction with Chanhassen s 4th of July events
o Weddings and other private events
CHS would like to build collaborations with existing Chanhassen civic groups
CHS is interested in utilizing part of the space or exhibit space archiving etc
ll6Jl1tl1l ff I
32
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33
CHANHASSEN H STOR CAL SOCIETY
Meeting 8 00 a m Friday October 10th 2008
Representatives Present From
St Hubert s Church SHC
City of Chanhassen CC
Chanhassen Historical Society CHS
Back round
The three parties last met August 13th to discuss the future of Historic S1 Hubert s Church At
that time it was agreed in principle that we should explore in some manner a collaborative
effort to preserve the church it being the centerpiece of historic Chanhassen
Ouline of report attached
The Chanhassen Historical Society commissioned Dan Hoisington a respected local historical
consultant to provide an outline from which we might form a community vision for the Historic St
Hubert s Church to include its preservation restoration and potential re use Mr Hoisington
posited three questions and recommended two steps that we should consider
First should the church be preserved
Second who should own the church SHC CC CHS or private developer
Finally what can be done with the building
Main Hall sanctuary should be maintained as open space to be used for weddings
public functions concerts lectures and conferences
Other inside space could house Historical Society office library archives and storage a
permanent historical exhibit leased office space Outside space could host special outdoor activities during warmer months similar to the
Chanhassen Celebration or History and the Arts held in May of this year
Step one Draft a master plan build a vision Consider commissioning a re use study Draw
from experiences of other historic buildings such as the Hopkins Depot
Step two Commission an architectural structural assessment to evaluate immediate and long
term needs including a maintenance schedule and long term restoration requirements
Collaborative Partners
Beyond SHC CC and CHS we should involve as much of our community as possible as we
strive to reintegrate the church with the larger Chanhassen community Some possibilities
many other local churches the American Legion the Lions and Rotary Clubs Knights of
Columbus the Chanhassen Chamber of Commerce the Chanhassen Park and Recreation
Department the Fire Department local businesses
Next Steps
I propose these initial steps
begin exploring possible collaborative partners
prepare a presentation for the Chanhassen City Council to illustrate our vision and to
secure an agreement in principle for the preservation of this critical property
Discussion
Next Meetin
IIf eVlt q1 3
34
Daniel J Hoisington
Prtrtr J4t on onslIlt4nt
POST OFFICE BOX 13790
ROSEVILLE MN 55113
PHONE 6 1 41 1034
preservation@edinborough com
9 October 2008
Dear Mr Atkins and Committee Members
I enjoyed our meeting last week You have taken the right steps so far in
establishing your organization I offer a few recommendations based on my
experience as a historical society director as a preservation consultant and as the
author of the history of Chanhassen
First should Old St Huberts Church be preserved
This is very simple This is not just another old building There is not a more
historically significant building in Chanhassen Although the township was
settled years earlier the formation of St Hubert s Parish in 1887 laid the basis for
the village Indeed the original plat showed streets named after saints The social
life of the village where during the 1920s and 30s everyone was a Catholic
except the mayor revolved around the church and school
This building is especially important to Chanhassen because the development
of the community aftet World War II led to the demise of most local historic
landmarks
Second who should own the building
Based on my discussions the Archdiocese wishes to e building but retain
ownership of the land and the surrounding cemetery This leaves three options
1 the city 2 the historical society or another oVP j anization or 3 a
private developer CIJIIIIr
Because the land will still be owned by the Archdiocese with limited parking
nearby there are significant hurdles to private development My recommendation
is that the city acquire and manage the property This arrangement is not unusual
in suburban communities in Hennepin County
Management can then devolve on a city appointed commission with
representatives from the Chanhassen Historical Society and possibly other
community groups In fact I suggest that the city consider the creation of a
Chanhassen Heritage Preservation Commission similar to those found in Eden
Prairie Minnetonka Excelsior and Chaska This would open the door for hlrther
funding opportunities
Ihird what can be done with the building
TIle building will be best served by preserving the main hall sanctuary as
a meeting space Indeed this can become a community asset used for public
functions concerts and lectures I t is a perfect space for weddings and with some
work a site for conferences Some space should be allocated to the historical society
for a small library archives office space and storage My recommendation would
35
be to develop a top quality permanent exhibit about Chanhassen s history complete with
an introductory movie This could draw tourists and serve as an important educational
component for local schools
The remaining space can be allocated for either nonprofit organizations or even leased
to small businesses I suggest that you contact some other nonprofits particularly arts
groups
If this type of use agreement goes forward however the historical society will have
to accept the responsibility to maintain a regular hours of operation b consistent
special programming to encourage community use of the building c special outdoor
activities during the warmer months Mter all it should be a true community building that
enhances the quality oflife of all local residents The city and the historical society would
need to negotiate management responsibilities For example who will handle scheduling
promotion on site supervision and cleanup
This is the vision but how can it be brought into reality I recommend the following
steps
STEP ONE Draft a master plan Gather information hard statistics from other
similar buildings in surrounding towns the Hopkins Depot for example Begin
discussions with other nonprofit organizations This reuse study might run 5 000 to
10 000 Minnesota Historical Society grants can provide matching funds The next
round of grants has a January pre application deadline
STEP TWO Complete a full architecturaVstructural assessment that includes an
evaluation of immediate needs plus a cyclical maintenance schedul This assessment
might run 10 000 to 20 000 with Minnesota Historical Society grants available for
the study and then later restoration work
This is a major undertaking but the alternative is the Ibss of a rita lt k o Chanhassen s
past My experience is that once you have taken these steps building the vision it
opens doors for additional funds
IfI can help let me know
Sincerely
Daniel J Hoisington
36
Daniel Hoisington is fully qualified as a historian under the Secretary of the Interior s
Professional Standards He received a Bachelor of Arts in history from Greenville Co e
Greenville Illinois where he graduated with honors He earned a Master of Arts in
American history from the University of Virginia and completed all course work for the
Ph D degree For twelve years he worked as a museum director heading institutions in
Massachusetts Minnesota Alabama and Virginia For three years he served as president
of the Bay State Historical League
In 1992 Mr Hoisington founded a firm to provide consulting services to local historical
organizations and preservation commissions He is the author of twelve books and numerous
journal articles In 1998 the Minnesota Society of Architectural Historians honored his
book Heritage Preserving Eden Prairies Past with its David Gebhard Award His most
recent book A German Town A History of New VIm Minnesota received a Certificate of
Commendation from the American Association for State and Local History
1 1r Hoisington has served as a consultant on numerous historic preservation projects
including
Recent projects include
Historic properties surveys of residential areas of Lake City under contract with the
Lake City Heritage Preservation mmission
Historic properties survey of the Old fJ ontenac Historic District under contract
f vith the Minnesota Historical Soqiery CI
Historic context report and histctr Urope ti eS sJJh ey for Kenyon under contract
with the Kenyon Heritage PreservatTh v F mission
Historic properties survey local historic ciesJgnations and design guidelines in
Henderson Minnesota under contract with the Henderson Heritage Preservation
Commission
Local historic designations of two historic districts and twelve houses for Winona
Heritage Preservation Commission as well as design guidelines for downtown
historic districts
Historic context report historic properties surveys local historic designations and
nomination of National Register Commercial Center Historic District in New Ulm
Minnesota under contract with the New Ulm Heritage Preservation Commission
National Historic Landmark nomination for the United States Air Force Academy
Cadet Area under contract with the Organization of American Historians
Historic American Buildings Survey recordation of the Strategic Air Command
Headquarters Offutt Air Force Base under contract with the National Park Service
National Register of Historic Places nominations for the Dr George Christie
House Long Prairie the Hewitt Public School Hewitt St Joseph s Church
Meadowlands Crookston Diocese Cathedral Crookston and Alexander
Baker E W Backus Schools International Falls under contract with the
Minnesota Historical Society
National Register of Historic Places nomination for the Kasson Public School
under contract with the Kasson Alliance for REstoration
Project manager and historian Historic Structures Report Turner Hall New Ulm
Minnesota
37
1
INVITATION TO EASTER EGG CANDY HUNT
With springtime almost here the City of Chanhassen in
cooperation with our local business community is proud to
announce the second of our year round special event series The
event The Easter Egg Candy Hunt will be held on Saturday
April 11 at 9 a m At this time I invite all area residents their
families and friends to join me at the Chanhassen Recreation
Center for this event
The event starts off with children s musical entertainment
performed by Sticks and Tones Immediately after the
entertainment will be the Easter Egg Candy Hunt that will be
divided into three age groups Each age group will search for a
GOLDEN EGG that is redeemable for a special prize
I also invite children ages 12 and under to participate in the
annual coloring contest Prizes will be awarded to the winner in
each category Coloring contest entry forms may be picked up and
dropped off at City Hall or the Chanhassen Recreation Center or
may be found on the city s website
This event has a minimal re2istration fee of 4 for
participants a2es 18 months 12 years and pre registration can
also be done at City Hall or the Chanhassen Recreation Center I
look forward to seeing everyone there
38
E
INVITATION TO CHANJAM 09
The City of Chanhassen is proud to present ChanJ am 09 This
musical showcase will be held on Friday April 17 at 6 30pm p m At
this time I invite all area residents their families and friends to join
me at the Chanhassen Recreation Center for this event
The event will feature 10 awe inspiring local bands from Chaska
High School Minnetonka High School Southwest Christian High
School and Holy Family Catholic High School These bands will be
rocking it out in a battle of the bands for bragging rights to be
Chanhassen s best
The winning band will receive invitations to open for
Casablanca Orchestra at the City of Chanhassen s annual
July 4th Celebration on July 3rd and play at the Minnesota State
Fair on the Music Mayhem sta2e The winning band will be selected
by audience applause
Tickets are 5 per person and are available at the door Save
1 if you brin2 a non perishable food item for the local food shelf I
look forward to seeing everyone there
39
CHANHASSEN CITY COUNCIL
WORK SESSION
MARCH 9 2009
Mayor Furlong called the work session to order at 5 00 p m
COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman
Ernst Councilwoman Tjornhom and Councilman McDonald
STAFF PRESENT Todd Gerhardt Kate Aanenson Paul Oehme and Todd Hoffman
COMMISSION INTERVIEWS
The City Council interviewed the following applicants
Ron Jensen Park and Recreation Commission
Tom Doll Planning Commission
Debbie Larson Planning Commission
Kurt Papke Planning Commission
Dona Trester Kroll Environmental Commission Elise Ryan Park and Recreation Commission
Mayor Furlong adjourned the work session at 7 00 p m
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
40
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
MARCH 9 2009
Mayor Furlong called the meeting to order at 7 05 p m The meeting was opened with the
Pledge to the Flag
COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman
Ernst Councilwoman Tjornhom and Councilman McDonald
STAFF PRESENT Todd Gerhardt Kate Aanenson Paul Oehme Todd Hoffman and Greg
Sticha
PUBLIC PRESENT
Maddy Haigh 90 West Point Circle Tonka Bay
Kayla Holme 447 Theis Drive Shakopee
Jim and Spencer Olson 2277 Lukewood Drive
Ciara Riehl 1221 Bluff Creek Drive Mike Ludford 8615 Valley View Court
PUBLIC ANNOUNCEMENTS None
CONSENT AGENDA Councilman Litsey moved Councilwoman Ernst seconded to approve the following consent agenda items pursuant to the City Manager s
recommendations
a Approval of Minutes
City Council Work Session Minutes dated February 23 2009 City Council Verbatim and Summary Minutes dated February 23 2009
Receive Commission Minutes
Planning Commission Verbatim and Summary Minutes dated February 17 2009
b Approval of Contract with REACH for Resources to Provide Adaptive Recreation
Services
c Approval of 2009 10 Contract with Minnetonka Community Education Services for
Lifeguard Services at Lake Ann Park
th Resolution 2009 18 d 77 Street Utility Project 09 04 Award Contract
Resolution 2009 19 e Sanitary Lift Station 9 Rehabilitation Approve Quotes
All voted in favor and the motion carried unanimously with a vote of 5 to 0
41
City Council Summary March 9 2009
VISITOR PRESENTATIONS SAFER SEARCH AND FIND EMERGENCY RESPONDERS PROGRAM
Mario Cortolezzis explained his involvement with the Search and Find Emergency Responder
SAFER program and how the responder program works with special needs children and
Alzheimer s patients Councilwoman Tjornhom asked how people could volunteer for programs such as the Friendship Circle Mayor Furlong asked for clarification on the number of families
involved and how SAFER is working with counties and school districts to get awareness out to
those in need Councilwoman Ernst asked about their web site
PUBLIC HEARING HIGHCREST MEADOWS VACATION OF DRAINAGE AND UTILITY EASEMENTS
Paul Oehme presented the staff report on this item Councilman McDonald asked why the lot
line change had occurred Mayor Furlong clarified that the item before the council was not the
lot line adjustment which was done administratively but vacation of a drainage and utility easement The public hearing was opened No one spoke and the public hearing was closed
Resolution 2009 20 Councilwoman Tjornhom moved Councilwoman Ernst seconded
that the City Council approve the vacation of the drainage and utility easements on Lots 9
and 10 Block 1 Highcrest Meadows as shown on the survey prepared by Westwood Professional Services dated January 13 2009 All voted in favor and the motion carried
unanimously with a vote of 5 to 0
CONSIDER APPROVAL OF RESOLUTION ESTABLISHING A PRICING
COMMITTEE TO AUTHORIZE CROSSOVER REFUNDING OF 6 095 000 G O LIBRARY BONDS SERIES 2002A
th Greg Sticha reviewed what was discussed with Ehlers and Associates at the February 9 work
session where they had presented some of the advantages of doing an advanced refunding of the
City s 2002A G O Library Bonds Since that meeting interest rates have continued to climb which have resulted in a net present value of savings less than 4 which is required per the
City s debt policy Staff asked for the flexibility to execute refinancing in a timely manner if
rates were to change therefore requesting that a pricing committee be established consisting of
the Mayor City Manager Finance Director and Ehlers and Associates Councilman McDonald
asked why it is staff s intention to bring a ratification resolution in front of the full City Council for a final ratification of the sale Mayor Furlong and Councilwoman Tjornhom asked for
clarification on the savings that would be seen by the city
Resolution 2009 21 Councilwoman Ernst moved Councilman Litsey seconded that the
City Council approves the attached resolution accepting the proposal on the sale of general obligation library refunding bonds Series 2009A and levying a tax for the payment thereof
and establishing a price committee to execute that sale All voted in favor and the motion
carried unanimously with a vote of 5 to 0
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City Council Summary March 9 2009
COUNCIL PRESENTATIONS Mayor Furlong provided an update on the leadership meeting
for Eastern Carver County cities that he and City Manager Gerhardt attended in which Len Simich from Southwest Transit gave a presentation The Mayor and City Manager invited Mr
Simich to come to Chanhassen to give a similar presentation
ADMINISTRATIVE PRESENTATIONS Todd Gerhardt informed the council of his and the
Mayor s meeting with city businesses and an update on the legislative priorities meeting set with Senator Ortman Representative Hoppe Carver County Commissioners Workman and Degler
and Metropolitan Council Representative Craig Peterson
CORRESPONDENCE DISCUSSION None
Councilwoman Ernst moved Councilwoman Tjornhom seconded to adjourn the meeting
All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City
Council meeting was adjourned at 7 40 p m
Submitted by Todd Gerhardt City Manager
Prepared by Nann Opheim
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CHANHASSEN CITY COUNCIL
REGULAR MEETING
MARCH 9 2009
Mayor Furlong called the meeting to order at 7 05 p m The meeting was opened with the Pledge to the Flag
COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman
Ernst Councilwoman Tjornhom and Councilman McDonald
STAFF PRESENT Todd Gerhardt Kate Aanenson Paul Oehme Todd Hoffman and Greg
Sticha
PUBLIC PRESENT
Maddy Haigh 90 West Point Circle Tonka Bay
Kayla Holme 447 Theis Drive Shakopee
Jim and Spencer Olson 2277 Lukewood Drive
Ciara Riehl 1221 Bluff Creek Drive
Mike Ludford 8615 Valley View Court
PUBLIC ANNOUNCEMENTS
Mayor Furlong Very good and welcome to everyone here in the council chambers as well as
those watching at home We have some students here tonight Welcome And a scout here I m sure working on a merit badge or citizenship in the community or something I would guess
Welcome to everyone We appreciate everyone being here At this time I would ask if there is
any changes or modifications by members of the council to the agenda this evening If not we ll
proceed with the agenda as published
CONSENT AGENDA Councilman Litsey moved Councilwoman Ernst seconded to
approve the following consent agenda items pursuant to the City Manager s
recommendations
a Approval of Minutes City Council Work Session Minutes dated February 23 2009
City Council Verbatim and Summary Minutes dated February 23 2009
Receive Commission Minutes
Planning Commission Verbatim and Summary Minutes dated February 17 2009
b Approval of Contract with REACH for Resources to Provide Adaptive Recreation
Services
c Approval of 2009 10 Contract with Minnetonka Community Education Services for Lifeguard Services at Lake Ann Park
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City Council Meeting March 9 2009
th Resolution 2009 18 d 77 Street Utility Project 09 04 Award Contract
Resolution 2009 19 e Sanitary Lift Station 9 Rehabilitation Approve Quotes
All voted in favor and the motion carried unanimously with a vote of 5 to 0
VISITOR PRESENTATIONS SAFER SEARCH AND FIND EMERGENCY
RESPONDERS PROGRAM
Mayor Furlong We do have one presentation tonight but before we get to that I d ask if
anybody would like to address the council I invite them to come forward at this time to the podium stating their name and address If not we do have a representative here from the SAFER
program At this time I d invite you to come up sir Good evening
Mario Cortolezzis Good evening Mr Mayor members of the council My name is Mario
Cortolezzis and thank you for having me here this evening
Mayor Furlong Thank you for coming
Mario Cortolezzis I represent the SAFER program I am the Program Director and I m the
proud father of a 6 year old boy with autism Three years ago my son Dante got away from his school and ended up knee deep in Lake Waconia in the month of April and for anyone that has
children just losing your child alone is something very terrifying but with a special need child
they won t come to you if they re called They ll walk in the opposite direction People looked
for my son for approximately 20 minutes and by the grace of God someone passing by saw a
little boy in a red sweater playing in the water and called for help I had to understand why this happened As a father you fight for what you believe in and with my son I had to fight harder
because I needed to find out there had to be a system out there to protect people with special
needs or people with Alzheimer s if they happen to wander away safe And I m glad to say that
we started looking into this in July of last summer and currently in Carver County we have 19
members We started doing the research in finding out how to implement this program There s a lot of other nation wide programs that work very well but in today s economy it was really hard
for us to go to a department a fire department or a city or a police agency and say here s the
equipment You need to buy this equipment and have someone run the program So we decided
to start a non profit corporation and our non profits our funds are based under the 501C3 of the
Community Foundation for Carver County We re able to pool our funds together and go to departments and offer them the training and when the departments buy the program and buy the
equipment we re able to run the administration portion of the program so that the departments
that run that don t have to have someone and the expense These transmitters that we put on our
recipients go on an ankle or on their wrist and they can track up to a mile on the ground or 5
miles in the air But SAFER wanted to kind of expand it out more We wanted to offer what parent we knew that we had the search and rescue portion down and we wanted to offer the
families that much more so we wanted to start we asked the families what do you want What
else do you want Support always came back to us We started offering support groups for
families We started offering support groups for dads because I was one of those dads when I
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City Council Meeting March 9 2009
was challenged with the diagnose of a special need I didn t think my son was going to excel in
life and the overwhelming number of divorces that are happening these days because of a special needs family is really a concern to us so we started opening support groups for dads In our
Alzheimer s community the Alzheimer s that are getting into the retirement age the baby
boomers that are retiring now we re seeing a lot more Alzheimer s numbers coming in so it s
keeping them safe Most Alzheimer s patients live at home with their wives and 75 actually
live home with mom and dad So the assisted living facilities they have the alarm systems on their doors for example but that alarm goes off so many times in a day Everything you have
works until it fails and trust me with these little devices they do work When we do train we
did training in the lake area for some different departments and they were picking this
technology up so quick that we were driving down the road and throwing them out the window
and they were still finding them in under 5 minutes So the technology itself is very proven to work very well Another thing that SAFER offers for families individual safety plans for the
schools or for the assisted living facility A lot of the schools that have a special needs child in
the school may not know what to do when they call 911 and the dispatcher answers and they had
this program So we tailor safety plans individual for the children that are in the schools also
The support groups for the older people for these Alzheimer s or for the teenagers for example they need that interaction not only for children The interaction has to be there for the teenagers
also so we started a friendship circle where we can bring teenagers in on a Friday night and
watch movies with regular kids to see how they react with regular kids So it s more than a
search and rescue program It s more of a network and I think the families as myself when you
look at this program it s the program itself The network is so important to us also The identification that comes with this program when you sign up there s a picture with an ID Card
that comes with it so the law enforcement agencies or the fire departments responding to the call
they know who they re looking for They have key facts about that person They have a nick
name They have mom and dad s phone number or they have the caregiver s phone number so
we re trying to implement it in as many cities as possible that do have special needs children or Alzheimer s patients for that matter In the city of Chanhassen we currently had a response for 4
members that wanted to sign up and now that more people are starting to hear about the
Alzheimer s community there s a lot of assisted living facilities within Chanhassen after
meeting with the Assistant Fire Chief that would probably be very beneficial to have a program
like this The transmitters themselves cost 260 apiece and the families are responsible for that and there s an 8 00 a month fee for a battery change that one of the SAFER members will come
out every month and meet with them and change the batteries so the process itself is pretty easy
for a department For a fire department and an agency to get into it They can get into it for
under 5 000 You get the actual receiver units You get transmitters that you can donate back
to families in your city And you get full training involved with it So that is the SAFER program itself in a nutshell I m trying to keep it down to my 5 minutes
Mayor Furlong You re doing very well
Mario Cortolezzis Sorry if I m going fast My passion sometimes takes over so but if there s any questions I d be happy to answer any questions
Mayor Furlong Sure any questions at this time
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City Council Meeting March 9 2009
Councilwoman Tjornhom I have one question
Mayor Furlong Sure
Councilwoman Tjornhom You had mentioned the friendship circle How do people volunteer
for something like that
Mario Cortolezzis On our web site which is www safermn net you can go to the volunteering
tab and say what you how you would like to volunteer and how you would like to help There s
so many opportunities for citizens to really get involved with this because we open it up to
different communities We have a board of advisors that meet with us quarterly and tell us what
they need in their cities If there s anything else that we can do to improve or to send a specialist or have a support group in their areas Currently we re starting to look for swimming instructors
to teach special needs children how to tread water They re attracted to water Why not give
them the basis skills on how to tread water So we re trying to open it up and we re getting these
ideas from regular people in the cities that are asking us for their help
Councilwoman Tjornhom Thank you
Mayor Furlong Questions
Councilman Litsey Well I just I think it s a great program I ve had an opportunity to see it more first hand and close up through my law enforcement endeavors so I mean I think it s good
and it s much needed and appreciate what you re doing so
Mario Cortolezzis Thank you very much
Mayor Furlong You re primarily based in Carver County is that correct
Mario Cortolezzis Yes we are We re based out of Waconia currently Carver County is where
it started but as soon as we started branching out we started getting calls from Hennepin County
Since we re bordering Hennepin County and in the Waconia school district we have kids that live in Hennepin County that come to Waconia school so the police agencies in the area said
okay they live in our cities We need to know how this is working so Now that we re
branching out more and more now we re hearing more cities across Hennepin County and
further up in the state that want to get on the program itself so
Mayor Furlong You say there are 4 families participating in Chanhassen
Mario Cortolezzis There are 4 families currently looking into the program I m meeting with
them in the next couple weeks and one of them has 2 children and the other one has an
Alzheimer s dad and the other one has a teenage boy with autism so
Mayor Furlong Okay Are you working with the school districts to try to identify some of the
families Get your to let people know
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City Council Meeting March 9 2009
Mario Cortolezzis It s kind of hard when you re dealing with a special needs community The special needs community is very very it s a very closed circle but awareness like I m doing
tonight This is the biggest thing for us Awareness Letting them know there is a program out
there Letting the school boards and I do meet with the school boards and let them know yes we
are available And it s just if they have a new person move into the county or to the school
district they ll be able to say here s a pamphlet If it could benefit you give them a call so our main goal with meeting with cities and meeting with people is you represent the people that live
in the city so when someone comes to you and says have you heard of this program we want you
guys to have as much knowledge as possible so awareness is a big thing for us
Mayor Furlong Very good Thank you Any other questions
Councilwoman Ernst Just a quick question
Mayor Furlong Councilwoman Ernst
Councilwoman Ernst Have you developed a web site by any chance
Mario Cortolezzis Yes
Councilwoman Ernst Oh you do
Mario Cortolezzis Yes the web site should be on the brochure that s it s www safermn net and
there s a ton more information than I couldn t explain in 5 minutes so that s on there
Councilwoman Ernst Great thank you
Mario Cortolezzis No problem
Mayor Furlong Thank you very much
Mario Cortolezzis Thank you very much for your time Have a good evening
Mayor Furlong Thank you for your service Anyone else who would like to address the council
on visitor presentations this evening Okay Very good
PUBLIC HEARING HIGHCREST MEADOWS VACATION OF DRAINAGE AND
UTILITY EASEMENTS
Paul Oehme Thank you Mayor City Council members This easement is located for
consideration for easement vacation on Arrowhead Lane which is again in the Highcrest Meadows development shown here in the exhibit It s located just north of Longacres Drive and rd east of Trunk Highway 41 On January 23 of 2009 an administrative subdivision was approved
which changed the orientation of the common lot line between Lots 9 and 10 in Highcrest
Meadows which is shown here Parcel A represents the newly described Lot 9 which is here
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City Council Meeting March 9 2009
And Parcel B is Lot 10 The lot line adjustment was necessary so that the type of home that the
developer is proposing to build on Parcel A will comply with the current ordinance As a result of a lot line adjustment the developer has requested that the platted drainage and utility easement
between Lots 9 and 10 be vacated and replaced with a 10 foot wide drainage and utility easement
centered over the newly common lot line And here s an exhibit of the vacation exhibit Gopher
State One locates was called and no events of public or private utilities within this vacated
easement were identified The City Council therefore is recommended to vacate the drainage and utility easement between Lots 9 and 10 of Block 1 Highcrest Meadows as shown on this
survey here produced by Westwood Professional Services dated January 13 09 At this time I d
stand for any questions that the council may have and I would request that a public hearing be
open
Mayor Furlong Okay thank you Any questions for staff at this time On what s before us this
evening Councilman McDonald
Councilman McDonald Could I just ask one question I think I understand what s going on but
this is basically just to readjust the lot so they can build a particular home there and it meets the qualifications
Paul Oehme Yes The Lot 9 the building that s proposed to be built there has changed from
it s original configuration and therefore to meet our ordinance for setbacks and what have you
that s why the property request for changing it was made
Councilman McDonald Okay that s all I had Thank you
Mayor Furlong Just to clarify the issue before us tonight is not the change in lot line That was
done administratively
Kate Aanenson That s correct
Paul Oehme That s already been done
Mayor Furlong That s been done and the new lot or Lot 10 still meets all the requirements
Kate Aanenson That s correct and
Mayor Furlong It s just the fact that because that lot line moved we have to physically consider relocating the utility easement
Paul Oehme We have to readjust those easements accordingly
Kate Aanenson And really there is no setback from an easement You can go right up to the easement but we try to make them all uniform so the easement centers over the property line as
the city engineer
Mayor Furlong Rather than keeping the entire easement on one property and none on the other
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City Council Meeting March 9 2009
Kate Aanenson Correct Correct Because you can go setback right up to it but I think it s to be consistent is why we recommended that There are no utilities in there right now
Mayor Furlong Okay Alright Is the applicant here tonight Is there anything they want to
share with us I don t even know if they re here
Kate Aanenson I don t think so
Mayor Furlong Okay Are there any other questions for staff If not we ll go ahead and open
the public hearing and invite any interested party to come forward to the podium and address the
council on this matter Okay Seeing nobody that wants to discuss this matter we ll without objection we ll close the public hearing Bring it back to council for any discussion or thoughts
Councilwoman Tjornhom It seems pretty cut and dry
Mayor Furlong Would you like to make a motion
Councilwoman Tjornhom I d love to I make a motion that the City Council is recommended
to vacate the drainage and utility easements on Lots 9 and 10 Block 1 Highcrest Meadows as
shown on the survey prepared by Westwood Professional Services dated January 13 2009
Mayor Furlong Thank you Is there a second
Councilwoman Ernst Second
Mayor Furlong Thank you Made and seconded and I guess as part of the motion it s also to relocate the easement over the new lot line
Kate Aanenson That s correct
Mayor Furlong That s in the staff report so just to clarify Very good any other discussion of the motion
Resolution 2009 20 Councilwoman Tjornhom moved Councilwoman Ernst seconded
that the City Council approve the vacation of the drainage and utility easements on Lots 9
and 10 Block 1 Highcrest Meadows as shown on the survey prepared by Westwood Professional Services dated January 13 2009 All voted in favor and the motion carried
unanimously with a vote of 5 to 0
CONSIDER APPROVAL OF RESOLUTION ESTABLISHING A PRICING
COMMITTEE TO AUTHORIZE CROSSOVER REFUNDING OF 6 095 000 G O LIBRARY BONDS SERIES 2002A
th Greg Sticha Good evening Mayor and members of the council At our February 9 work
session meeting we discussed with Ehlers and Associates and presented some of the advantages
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City Council Meeting March 9 2009
of doing an advanced refunding of our 2002A G O Library Bonds Since that meeting interest
rates have continued to climb The higher rates have resulted in a net present value of savings of less than 4 which is required per our debt policy Based on our policy staff feels that it s best
to take a wait and see approach on the refinancing of this debt and hope that rates lower between
now and the time that we could execute a deal In the meantime however staff would like to
have the flexibility to execute that refinancing in a timely manner if rates were to change Being
able to do that because the market conditions change daily staff and our financial advisors Ehlers and Associates decided to put before you this evening a resolution called a parameters
resolution This resolution establishes a pricing committee that can execute a bond sale based on
the authority given to that committee The pricing committee would be comprised of the Mayor
City Manager Finance Director and our financial advisor s Ehlers and Associates The bond
deal would still be competitively bid and negotiated and or negotiated with multiple dealers In addition the resolution only gives us authority to complete the deal by no later than December st 31 of this year and does not allow for an execution of the deal unless we achieve the net present
value savings of 4 as required per our debt policy If a deal is found to meet the parameters of
the resolution and the pricing committee accepts the proposal it is staff s intention to still bring a
ratification resolution in front of full City Council for a final ratification of the sale We have a representative of Ehlers and Associates here this evening to answer any questions about the
parameters resolution or anything else in regards to the debt of the 2002A G O Library Bonds
Mayor Furlong Thank you Questions for staff
Councilman McDonald I have a question If we give you this authority and you go out and you
go ahead and do the bonds why would you need to come back to us with a resolution at that
point Isn t the deal wouldn t it be completed
Greg Sticha Yeah the
Todd Gerhardt Mayor council members I can answer that question I put that language in
there just ratification would not have a factor It s more of bringing back that information to the
council so you re aware that we did close on the bonds The council couldn t challenge the sale
of those bonds The ratification was more as an informational item back to you so you know that the bond sale occurred and what the interest rate was What the return we saw was So more of
keeping you informed as action is taken by that committee
Councilman McDonald Okay so this wouldn t be a resolution that we would vote on This is
just something you would come back and say the sale is completed and these are the terms and everything and we met the criteria
Todd Gerhardt Just keeping the rest of the council informed of what action that committee has
taken
Councilman McDonald Okay
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City Council Meeting March 9 2009
Todd Gerhardt You know I m always hesitant to have somebody else making decisions when
the council doesn t know what has occurred so to keep everybody informed I felt it was important to put that language in the resolution
Councilman McDonald Okay I guess where I got confused it sounded as though we were
going to be voting on something and it sounds like at that point the deal s completed What are
we voting on That s my only question is there really is nothing to vote on so that s why I would question why would we call it what we call it I agree you need to come back and tell us what s
going on but there is no vote and I just want to make that clear I guess
Todd Gerhardt You re absolutely right Maybe ratification wasn t the correct word to use in
that resolution but to keep the council informed was the intent behind it
Councilman McDonald Okay
Greg Sticha Just as another informational note on the refunding here I had Bruce run some
numbers this afternoon to achieve a 4 net present value savings we need to get to a true interest cost of about 2 7 I also had Bruce kind of take a look and let me know what the
current market conditions would have us at and we re looking at about 3 5 true interest cost
So we re quite a bit a ways away from where we need to be if we actually did execute a sale
right now And Bruce could certainly comment on where or how quickly or how soon we
actually might get to that point but as of right now it does not look like we will be executing a refinancing here for at least the immediate short term
Mayor Furlong Yeah I think that s a question or point of clarification The resolution before
the council this evening is to authorize this to occur at any time up until the end of this calendar
year
Greg Sticha Correct
Mayor Furlong Is that correct
Greg Sticha Yep
Mayor Furlong And because of the nature of these bonds and what the nature of the refunding
proposal in front of us is since they re not immediately callable as we sit here tonight the closer
we get to the call date which is 2012 Is that correct Bruce
Greg Sticha That s correct
Mayor Furlong The opportunity to meet that 4 hurdle gets easier at the same interest rates
Now it may not get their recurring interest rates but time is actually on our side in terms of assuming rates don t go up more In terms of trying to achieve that 4 or greater savings Is
that correct Am I understanding that
Greg Sticha Bruce would that be a correct statement
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City Council Meeting March 9 2009
Mayor Furlong And I think that s one of the reasons why we didn t just say for the next 2 weeks let s try to do something
Bruce Kimmel Right Mr Mayor you are correct that with advance refundings because right
now we re seeing what s called a negative arbitrage situation in the escrow where you re actually
having to overcome some earnings hurdles if you will in the investment of the funds to the call date You re right The closer we get to the call date and assuming that rates either stay the
same or get better we would have an easier time of meeting that 4 test or exceeding that
Mayor Furlong Okay
Bruce Kimmel And I would also point out that you know we had proceeded with advertising
this sale to the market Preparing the preliminary official statement and other documentations so
really part of this parameters resolution is also to sort of still take advantage of the work that was
done Be able to use that Refresh that information quickly and move to the market should rates
improve you know between now and the end of the year
Mayor Furlong Other questions
Councilwoman Tjornhom I don t know if this is appropriate if you can answer it We
obviously went through this during work session and you threw out some numbers about exactly how much we would be saving on maybe for those people watching and at home it d be good
for them to in laymen s terms know the benefits of this
Greg Sticha If we would have gotten to our goal of the 4 net present value savings our
savings I believe were in the neighborhood of about 150 000
Mayor Furlong On a present value
Greg Sticha On a present value basis correct
Mayor Furlong Right
Councilwoman Tjornhom Thank you
Mayor Furlong Isn t there an what s the approximately annual savings amount once we get out to four 3 4 5 years out
Greg Sticha On the actual levy itself we would be able to lower the levy by about 50 000 per
year starting in the year 2013
Mayor Furlong Okay Other questions Councilwoman Ernst
Councilwoman Ernst Just so I understand the recommendation Does this cap the MPB so it
doesn t go below 4
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City Council Meeting March 9 2009
Greg Sticha Right It does not allow us to execute the deal unless we achieve the 4 If the net present value savings is less than that per this resolution we would not be able to execute it
Councilwoman Ernst Okay Thank you
Councilman Litsey Just one quickly Is this a pretty common way to handle it
Greg Sticha I ll let Bruce answer that one
Bruce Kimmel Councilmember Litsey yes it s becoming much more common now because of
the market turmoil we re seeing Even highly rated communities like Chanhassen are seeing the benefit of having the flexibility to do this Within certain limitations and really where we re
seeing this most often is with refundings because it s not like a new issue where you need money
for a street project on a certain date in order to pay contractors This is really we re trying to
seize an opportunity here and so having this kind of parameters resolution is becoming more
common
Councilman Litsey Okay thanks No it makes sense I just was wondering how common a
practice it was so thanks
Mayor Furlong Any other questions For staff Okay thank you Any thoughts or discussion Comments
Councilwoman Tjornhom Keep our fingers crossed that the interest rates get lower I guess
Mayor Furlong Yeah I think you need the ability to move fast so this will allow that and give you some awesome authority I don t know that you want it No I m just kidding That s I
think it s the smart way to go
Mayor Furlong Okay Other thoughts or comments Mr McDonald
Councilman McDonald Well I guess the question I ve got is by state law it s got to be 3 and
we ve set 4 and what I m wondering is is that and I m sure that we discussed this and I m just
asking the council to kind of refresh my memory but why wouldn t we want to do this at a 3
rate if we could get that if the market is such that would we be able to get back to the 4 and
meet that goal I guess that s where my confusion is You know is 3 a realistic number more so than 4 and do we still save money at 3 We want to lock ourself into 4 or do you want to give
ourself the flexibility of going to 3
Mayor Furlong I m going to defer that question back to staff
Greg Sticha Our policy is between 4 and 5 percent and I can let Bruce kind of explain some of
the complications of doing an advanced refunding They re a little more complicated than just a
refunding of a callable debt so that s part of the reason the State requires a 3 They don t just
want anybody going out there and refunding advance refunding their debt on a consistent basis
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City Council Meeting March 9 2009
Right now we would not even be able to achieve 3 so in the current market conditions I think
we re even at about 0 so right now it just would not make sense to consider that I can let Bruce comment on exactly why the 3 or the 4 is good for policy and I know various cities
have different limits on each of their policies We have chosen between 4 and 5 as a goal for
the City of Chanhassen and it s certainly something we could discuss either internally or with
council again in the future as to adjusting that to a lower amount if council wanted to do that
Councilman McDonald Okay I guess I don t want you to have to go into detail of that I guess
the only thing that I would say is you know what s here today is fine Maybe at some point in
the future if this is something to look at and then we can always see if this would apply but I
don t need to go into all of that tonight I was just asking the question to look at giving you
know the pricing committee maybe a little bit more flexibility in doing this but I m fine with the way it is and we ll go ahead and go there
Todd Gerhardt Mayor council members I think Bruce would tell you that typically these
refundings occur with larger issues I mean this is the largest issue we have out there so that s
why it made sense for the City of Chanhassen to take a serious look at this and usually when you have a larger issue you re going to see a substantial savings as a part of that And so if there s
also some administrative work that goes along with this Now we re kind of monitoring two
different debt issues out there and you have to track those to make sure you know the payments
are being made so there is an administrative function that goes along with this
Bruce Kimmel If I can just add one other point Besides the administrative burden which you
raised which is an excellent point One last thing I won t give you a treatise on federal tax law
but although I know you would like one but with advanced refundings you can only do them
one time for each bond issue so unlike with current refundings where you can basically advance
or you can do a current refunding multiple times this is something that is limited by federal law so it s the State test is really meant to encourage cities to really preserve that right until the right
time to maximize savings and I think Chanhassen s policy couples that need to preserve a scarce
resource as well as recognizing the administrative burden that goes with an advanced refunding
Councilman McDonald Okay I m fine
Mayor Furlong Okay Councilwoman Ernst any thoughts Questions Comments
Councilwoman Ernst Well I just have a comment I think because the market is so volatile
right now and having to react very quickly due to that I think that this is definitely the way to go on it in terms of the recommendation so I would definitely support it
Mayor Furlong Okay thank you And my comments are similar I think this creates flexibility
but it also has the council setting the policy parameters so the flexibility is greater with this
committee The committee is responsible to meet the parameters set by the council and what that those parameters are is a certain level of savings that is more than just the State minimums
and yet also is at a level that provides you know allows you to do something If we required a
10 or 15 savings we d probably never see it It d never get there so why have that policy so
I think by establishing a policy to say if we can provide on a net present value basis of 4 plus
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City Council Meeting March 9 2009
percent and I certainly hope that it s more than 4 then it s worthwhile doing And again time is
actually on our side here The rates have bumped up because of some other factors going on and you know we ll see where they are over the next 9 months And as we get into it if towards the
end of the year if it s something we want to extend we can always do that too If whatever we
see at that time so I think it makes sense to go forward Create the flexibility to take advantage
of the markets if they present themselves Very good Any other discussion or would somebody
like to make a motion
Councilwoman Ernst I ll make a motion
Mayor Furlong Sure
Councilwoman Ernst I make a motion that City Council approves the attached resolution
accepting the proposal on the sale of general obligation library refunding bonds Series 2009A
and levying a tax for the payment thereof and establishing a price committee to execute that sale
Mayor Furlong Thank you Is there a second
Councilman Litsey Second
Mayor Furlong Seconded by Councilman Litsey Any discussion on that motion
Resolution 2009 21 Councilwoman Ernst moved Councilman Litsey seconded that the
City Council approves the attached resolution accepting the proposal on the sale of general
obligation library refunding bonds Series 2009A and levying a tax for the payment thereof
and establishing a price committee to execute that sale All voted in favor and the motion
carried unanimously with a vote of 5 to 0
COUNCIL PRESENTATIONS
Mayor Furlong Mr Gerhardt and I attended the leadership meeting on Friday with the Easter
Carver County cities so School District 112 and the mayor and city administrators from the respective meetings We received a presentation from Len Simich at Southwest Transit It was
an update to that group We ve invited Len to come and give that similar presentation to this
council He ll be here either later this month or early in April Do we have a date at this time
rd Todd Gerhardt 23 Our next meeting
Mayor Furlong Okay So our next meeting so the commission s had a very good story to tell
this year and we want to make sure that they can tell us and also the residents of Chanhassen
Overall it was a good meeting Anything else you want to bring from that meeting
Todd Gerhardt You know it was Len did a great job informing the communities of the
accomplishments It was kind of the State of the Transit Southwest Transit so you know he does
have a good story as the mayor said and excited to have him come to our next council meeting
The other cities and county and school district talked about budget issues that we re all facing
13
56
City Council Meeting March 9 2009
and slow growth To date we ve probably seen about 6 single family home permits and that was
kind of a familiar tone with the rest of the communities I think Chaska talked about quite a few projects at our last meeting and some of those have even been put on hold so you know it s it is
slowing down out there So I do have our budget discussions scheduled for our first meeting in
April to talk about some tentative solutions to our 2009 budget if we do potentially see a revenue
shortfalls there Staff will be making some recommendations to you on that Also kind of
stemming from that the mayor and I are trying to meet with some of our local businesses to talk to them to see how things are going there Anything that the city can do to help them out as a
business or to expand or create new jobs so trying to get out in the community We have a
meeting this Wednesday with Heartland America I met with M I Bank last week and so it s
tough out there and we re going to see if we can t see if there s anything that the City can do to
help the economy meeting with our local businesses so With that we have our legislative priorities meeting tomorrow City Council is going to meet with Senator Ortman and
Representative Hoppe We ve invited Commissioner Workman and Degler who represent the
Chanhassen area to that meeting Our Carver County commissioners I ve also invited our Met
Council Rep Craig Peterson and we ll go through our list of legislative priorities that we
established early this year and express those to our legislative bodies over in St Paul And then we re still trying to schedule meetings with Klein and Klobuchar And that s all I have
Mayor Furlong Okay thank you Anything for Mr Gerhardt Any comments Okay Very
good
CORRESPONDENCE DISCUSSION None
Councilwoman Ernst moved Councilwoman Tjornhom seconded to adjourn the meeting
All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City
Council meeting was adjourned at 7 40 p m
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
14
57
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
MARCH 3 2009
Chairman Papke called the meeting to order at 7 00 p m
MEMBERS PRESENT Kurt Papke Kevin Dillon Debbie Larson Mark Undestad and Dan
Keefe
MEMBERS ABSENT Kathleen Thomas Denny Laufenburger was in the audience
STAFF PRESENT Bob Generous Senior Planner
PUBLIC PRESENT
Mary Ann Smalley 8815 Lake Riley Drive
Denny Laufenburger 8673 Chanhassen Hills Drive
Jennifer Thorp 1050 Lake Susan Drive
PUBLIC HEARING
WESTWOOD COMMUNITY CHURCH EXPANSION REQUEST FOR A
CONDITIONAL USE PERMIT FOR MULTIPLE PRINCIPLE STRUCTURES ON ONE
LOT AND SITE PLAN REVIEW FOR A 51 000 SQUARE FOOT BUILDING
EXPANSION ON PROPERTY ZONED OI OFFICE AND INSTITUTIONAL DISTRICT LOCATED AT 3121 WESTWOOD DRIVE APPLICANT CUNNINGHAM GROUP
ARCHITECTURE P A OWNER WESTWOOD COMMUNITY CHURCH
PLANNING CASE 09 03
Bob Generous presented the staff report on this item Commissioner Keefe asked for clarification of the Conditional Use Permit designation and trail connections Commissioner
Larson asked for clarification of the phasing plan Commissioner Dillon asked about a master
plan Charlie Stoffel with Cuningham Group Architecture Minneapolis showed revisions made
to the plan since meeting with city staff regarding phasing and building materials Commission
members asked the applicant to address the building layout and the timeline for building and utility construction Chairman Papke opened the public hearing No one spoke and the public
hearing was closed
Larson moved Undestad seconded that the Chanhassen Planning Commission
recommends that the City Council approves a Conditional Use Permit to permit two buildings on one parcel subject to the following conditions
1 The site development shall comply with the requirements of the approved site plan 09 03
All voted in favor and the motion carried unanimously with a vote of 5 to 0
58
Planning Commission Summary March 3 2009
Larson moved Undestad seconded that the Chanhassen Planning Commission
recommends that the City Council approves Site Plan Planning Case 09 03 for a 51 000 square foot two story multi purpose building plans prepared by Cuningham Group
Architecture P A and Westwood Professional Services Inc dated January 30 2009
subject to the following conditions
1 The applicant shall enter into a site plan agreement with the City and provide the necessary security to guarantee erosion control site restoration and landscaping
2 Windows shall be added to the northwest elevation in the multi purpose area
Class III 3 In addition to the fire sprinkler system required by the building and fire codes fire department standpipes shall be added to the building in locations approved by the
Chanhassen Fire Marshal
4 The applicant shall contact Chanhassen Fire Marshal for location of yellow curbing to be
painted and locations of No Parking Fire Lane signs
5 Buildings are required to have automatic fire extinguishing systems
6 Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota
7 Retaining walls new and additions to existing over four feet high must be designed by a
professional engineer registered in the State of Minnesota and a permit must be obtained
prior to construction
8 Inlet protection is provided for all proposed stormwater inlets until such a time as final
stabilization is achieved
9 The rock construction entrance be expanded to 75 feet per City code or if this is not practical
to do so the applicant must show why this is not practical and maximize the rock construction entrance to the greatest length practical
10 Silt fence north of Pond B be extended to the northwest to the 990 contour
11 City details shall be included in the plan set for all erosion control best management practices and storm sewer structures
12 One of the three inlets into Pond B must be eliminated It is preferable that the most easterly
inlet be eliminated so that maintenance can occur as efficiently as possible
13 Pond maintenance access should be shown on the plan
14 The applicant shall determine if any additional permissions are required and apply for and
obtain these permits from the appropriate regulatory agencies e g Minnesota Pollution
2
59
Planning Commission Summary March 3 2009
Control Agency Minnesota Department of Natural Resources for dewatering and comply
with their conditions of approval
15 Surface drainage from the top of the wall should be directed to the proposed catch basin or
else a drain tile system shall be installed to convey the runoff to the storm sewer
16 If on site earthwork quantities do not balance and materials need to be imported or exported from the site the developer will need to supply the City with a detailed haul route for review
and approval by staff
17 Any material exported to another location in Chanhassen may require a grading or interim
use permit
All voted in favor and the motion carried unanimously with a vote of 5 to 0
APPROVAL OF MINUTES Commissioner Larson noted the verbatim and summary
minutes of the Planning Commission meeting dated February 17 2009 as presented
COMMISSION PRESENTATIONS None
Chairman Papke adjourned the Planning Commission meeting at 7 16 p m
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
3
60
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
MARCH 3 2009
Chairman Papke called the meeting to order at 7 00 p m
MEMBERS PRESENT Kurt Papke Kevin Dillon Debbie Larson Mark Undestad and Dan
Keefe
MEMBERS ABSENT Kathleen Thomas Denny Laufenburger was in the audience
STAFF PRESENT Bob Generous Senior Planner
PUBLIC PRESENT
Mary Ann Smalley 8815 Lake Riley Drive
Denny Laufenburger 8673 Chanhassen Hills Drive
Jennifer Thorp 1050 Lake Susan Drive
PUBLIC HEARING WESTWOOD COMMUNITY CHURCH EXPANSION REQUEST FOR A
CONDITIONAL USE PERMIT FOR MULTIPLE PRINCIPLE STRUCTURES ON ONE
LOT AND SITE PLAN REVIEW FOR A 51 000 SQUARE FOOT BUILDING
EXPANSION ON PROPERTY ZONED OI OFFICE AND INSTITUTIONAL DISTRICT
LOCATED AT 3121 WESTWOOD DRIVE APPLICANT CUNINGHAM GROUP ARCHITECTURE P A OWNER WESTWOOD COMMUNITY CHURCH
PLANNING CASE 09 03
Bob Generous presented the staff report on this item
Keefe Bob why a conditional use permit versus you know a PUD or something like that I m
not familiar with why that designation versus something else
Generous It s just if it was a PUD they wouldn t need a conditional use permit but the way our
ordinance is structured is to have more than one principle building on a parcel you need to get a conditional use permit It s just a way so that the city can review and make sure that they re not
creating a non harmonious design
th Keefe Okay Are there paths along Tanadoona and or West 78 Street I mean and is it
intended to connect to the Chanhassen sort of path network and bike network
th Generous West 78 Street does have a trail system on the north side coming in
Keefe Okay Alright Other than that it s
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Planning Commission Meeting March 3 2009
Larson Do we happen to know where when the looking at the one picture that you put up on
the full site This last it looks like we re just going to do the half of what you re showing This is different than
Generous Right and I was going to have the architect explain that Right now we would be
approving the entire expansion They re looking at doing expanding in phases due to the
financing and so that s what that plan was for and I was going to have the architect explain that
Larson Okay I can wait I guess That s it
Dillon Alright so I guess I m a little unclear on this So this is what it s going to be at the first
Generous As an interim yes They re going to build this expansion in two phases is my
understanding And the first phase of that expansion would follow that plan and then they d add
the multi purpose space in later
Dillon Okay Is there kind of a master plan of how this is all going to lay out when all the development is done
Generous There s a general one and I don t know if they brought it but to the ah let s see Go
back if you look to the west of the existing building they would put the main worship hall And
then all the way on the west side they were talking about some type of chapel and then on the east side of the project they look at the potential social service offices or maybe even dwelling
units for missionaries or whatever are part of their congregation So but as they come in with
each they re not certain how it s all going to lay out so as they come in they ll go through this
process again But generally yes they have a campus plan that they are
Dillon So we can assure it s harmonious
Generous So we can assure
Dillon Alright And so I think the other questions I have would probably be best directed to the owners
Undestad Nothing
Papke The only question I had is is probably pretty simple answer The level of discretion we have tonight there is two issues here The conditional use permits have to meet what s in the
zoning ordinance and the project has to comply with the zoning ordinance requirements Are
there any exceptions to any of those that you re aware of is this
Generous It s pretty clean
Papke Buttoned down Okay Alright Very good If there s no more questions for staff if
there s someone from the applicant who d like to step up to the podium and color in the lines a
2
62
Planning Commission Meeting March 3 2009
little bit for us that would be great If you could state your name and address for the record
please
Charlie Stoffel Hi Charlie Stoffel with Cuningham Group Architecture Minneapolis I guess
getting back to the original point made the second image that you got The 11 by 17 After we
presented this to Bob and to the rest of the city staff between that and tonight some of the
financing things have kind of shifted on us a little bit so right now the presentation would be showing the multi purpose which is the space that s not showing right now removed from the
building Anticipating that it would be a future phase anywhere from actually going in with this
building depending if the additional fund raising that s taking place in the near future goes well
If not then it would be the first portion of future phases so the idea would be that would be the
next thing and then there s also some additional finishing that would happen on the rest of the building Currently the plan is to finish the interior of only a portion of the space so in the future
again the multi purpose along with the interior of the other space would be finished And then
adjusting the master plan then as you would go around the campus then that s where the primary
future worship center would be The large scale one And then parking would accompany that
along the rest of the site As far as the materials on the building Bob had mentioned that we re going to have cement board And what the idea with the cement board is we re looking at
having a solution that matches the cedar siding that s on the existing building but providing more
of a long term lower maintenance solution So the cement board will be painted out to match
the color of the stain of the cedar siding and then in the future when the cedar siding is
refinished it will go from what right now is a semi transparent stain to a solid stain so the two will actually look almost identical And then the stone is going to be identical to the stone that
we have on the of the existing building We ll have a base that will run around the entire
building Typically it s going to be about a 3 foot height In some areas we d bring that up
taller And our trellises the trellis that you see right there we actually have one side that s a full
height stone pier The other side is again about a 3 foot base of stone If you were to go to the courtyard view we actually have the wall of stone that goes about 15 feet tall and what that does
is it ties the existing building with our link It tries to transition the building a little bit more
softly between the two So you can see it just just to the right of the tree that s the left tree you
can see that wall of stone is a little bit higher than the rest of the building So then we re
transitioning through the spaces and we re using a darker metal panel to transition and create a little articulation within the building Are there any other questions you guys have on exterior
materials
Dillon So I guess I m a little confused by this picture here Is this flat thing L shaped then
Charlie Stoffel Right
Dillon Okay So what would be housed in there
Charlie Stoffel Primarily circulation Circulation in core spaces Mechanical rooms Some storage Restrooms Primarily that s going to be the circulation space so to get from the existing
building out into the north or I guess the northeast parking lot that s going to be the primary
corridor in that area
3
63
Planning Commission Meeting March 3 2009
Dillon Okay and are you re an architect so you know better than I but I mean having a flat roof
over that big of an area is that
Charlie Stoffel No There s no issues We ll have internal roof drains in that area so any rain
water that comes will then spill through the internal roof drains and then out into the storm sewer
system
Dillon Okay thank you
Larson No questions
Keefe What is your schedule called for in terms of you know when you d start and when you d finish Have you established one yet
Charlie Stoffel Right now our amended schedule would have us starting construction probably
June
Keefe Okay
Charlie Stoffel And then following through hopefully sometime around Easter next year would
be completion of construction
Keefe Okay So you can get it done under a year
Charlie Stoffel Yeah definitely it ll be under a year
Keefe Okay Good That s all
Papke How much of the utilities and landscaping are you going to do With the truncated
building are you going to go ahead and do all the sewer and water and so on
Charlie Stoffel The only utility we wouldn t do would be drainage for the multi purpose roof We re bringing all the water from that roof down downspouts into underground drainage That
wouldn t be built to begin with but all the rest of the utilities the sanitary sewer would be re
routed The electrical would be re routed All those things we would do because the portion of
the building that will be built is in the way right now of what s existing so all of that would be
built The landscaping yes We re anticipating we d do all the landscaping We may re shift a little bit of the landscaping out from the south area to bring it up to the front where the multi
purpose was going to be to try to fill that space in temporarily And then when the multi purpose
space comes re transplant that back somewhere else on the site
Papke Alright That s the only question I had Any other questions for the applicant Okay Thank you very much
Charlie Stoffel Thank you
4
64
Planning Commission Meeting March 3 2009
Papke Anyone else from the applicant going to make any presentations or say anything tonight
Or are we good to go Okay Seeing no one else I ll open this up then for public comment If there s anyone from the public who would like to step up to the podium and speak on this
application please do so now Going once Going twice Apparently we have all applicants
here tonight Okay With that then I close the public hearing and bring it back to the Planning
Commission for discussion and deliberation We ll start with you Dan
Keefe You know I m in support of it I mean I think it works pretty well with the existing
building and I don t think there are a lot of issues here
Larson I agree
Dillon I would have no reason to oppose this I mean it looks like a nice addition to the
property It s a nice addition to the community and it s all within the guidelines so I m in favor
of it
Undestad I agree
Papke Yeah the only concern I had was with the last minute change of plans here You know
the fact that all the utilities and so on are going in is a little comforting because then we don t
have any issues with compliance tables and setbacks and all that kind of good stuff so that s very
reassuring So I have no other issues So with that I ll entertain a motion from the commission
Larson I ll make a motion The Planning Commission the Chanhassen Planning Commission
recommends that City Council approve a Conditional Use Permit to permit two buildings on one
parcel subject to condition number 1 on page 11 And the Chanhassen Planning Commission
recommends that City Council approve Site Plan Planning Case 09 03 for a 51 000 square foot two story multi purpose building plans prepared by Cuningham Group Architecture P A and
Westwood Professional Services Inc dated January 30 2009 subject to conditions 1 through 17
on pages 11 and 12
Papke Is there a second
Undestad Second
Larson moved Undestad seconded that the Chanhassen Planning Commission
recommends that the City Council approves a Conditional Use Permit to permit two buildings on one parcel subject to the following conditions
1 The site development shall comply with the requirements of the approved site plan 09 03
All voted in favor and the motion carried unanimously with a vote of 5 to 0
Larson moved Undestad seconded that the Chanhassen Planning Commission
recommends that the City Council approves Site Plan Planning Case 09 03 for a 51 000
square foot two story multi purpose building plans prepared by Cuningham Group
5
65
Planning Commission Meeting March 3 2009
Architecture P A and Westwood Professional Services Inc dated January 30 2009
subject to the following conditions
1 The applicant shall enter into a site plan agreement with the City and provide the necessary
security to guarantee erosion control site restoration and landscaping
2 Windows shall be added to the northwest elevation in the multi purpose area
Class III 3 In addition to the fire sprinkler system required by the building and fire codes fire
department standpipes shall be added to the building in locations approved by the
Chanhassen Fire Marshal
4 The applicant shall contact Chanhassen Fire Marshal for location of yellow curbing to be
painted and locations of No Parking Fire Lane signs
5 Buildings are required to have automatic fire extinguishing systems
6 Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota
7 Retaining walls new and additions to existing over four feet high must be designed by a
professional engineer registered in the State of Minnesota and a permit must be obtained prior to construction
8 Inlet protection is provided for all proposed stormwater inlets until such a time as final
stabilization is achieved
9 The rock construction entrance be expanded to 75 feet per City code or if this is not practical
to do so the applicant must show why this is not practical and maximize the rock
construction entrance to the greatest length practical
10 Silt fence north of Pond B be extended to the northwest to the 990 contour
11 City details shall be included in the plan set for all erosion control best management practices
and storm sewer structures
12 One of the three inlets into Pond B must be eliminated It is preferable that the most easterly inlet be eliminated so that maintenance can occur as efficiently as possible
13 Pond maintenance access should be shown on the plan
14 The applicant shall determine if any additional permissions are required and apply for and obtain these permits from the appropriate regulatory agencies e g Minnesota Pollution
Control Agency Minnesota Department of Natural Resources for dewatering and comply
with their conditions of approval
6
66
Planning Commission Meeting March 3 2009
15 Surface drainage from the top of the wall should be directed to the proposed catch basin or
else a drain tile system shall be installed to convey the runoff to the storm sewer
16 If on site earthwork quantities do not balance and materials need to be imported or exported
from the site the developer will need to supply the City with a detailed haul route for review
and approval by staff
17 Any material exported to another location in Chanhassen may require a grading or interim
use permit
All voted in favor and the motion carried unanimously with a vote of 5 to 0
APPROVAL OF MINUTES Commissioner Larson noted the verbatim and summary
minutes of the Planning Commission meeting dated February 17 2009 as presented
COMMISSION PRESENTATIONS None
Chairman Papke adjourned the Planning Commission meeting at 7 16 p m
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
7
67
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
SUMMARY MINUTES
FEBRUARY 24 2009
Chairman Daniel called the meeting to order at 7 30 p m
MEMBERS PRESENT Jeff Daniel Glenn Stolar Steve Scharfenberg Thor Smith and Dan
Campion
MEMBERS ABSENT Tom Kelly and Scott Wendt
STAFF PRESENT Todd Hoffman Park and Rec Director and Jerry Ruegemer Park
Superintendent
APPROVAL OF AGENDA Campion moved Smith seconded to approve the agenda with
the addition of item 5 5 under New Business Recommendation for new Park and
Recreation Commissioners All voted in favor and the motion carried unanimously with a
vote of 5 to 0
PUBLIC ANNOUNCEMENTS Todd Hoffman thanked commission members for their
participation in February Festival
VISITOR PRESENTATIONS None
APPROVAL OF MINUTES Scharfenberg moved Campion seconded to approve the
verbatim and summary minutes of the Park and Recreation Commission meeting dated
January 27 2009 as presented All voted in favor and the motion carried unanimously
with a vote of 5 to 0
OPPORTUNITY TO EXPAND BANDIMERE COMMUNITY PARK
Todd Hoffman presented background information of how Bandimere Community Park was
acquired and built and showed possible park designs if the adjoining property was acquired from Mark and Kari Nettesheim Commissioner Stolar thanked the Nettesheim family for allowing
this discussion to occur Commissioner Scharfenberg asked where the funding would come from
to acquire the additional parkland when the plans were drawn up by Brauer and Associates
showing what could be done with additional parkland neighborhood input timeline for
acquisition and possible avenues for funding future improvements Chairman Daniel asked about the possibility of installing a stop light at the entrance to the park After discussion
amongst the commission members regarding the design timeline and funding the following
motion was made
Stolar moved Scharfenberg seconded that the Park and Recreation Commission recommends that the City Council direct staff to enter into negotiations to purchase
68
Park and Rec Commission Summary February 24 2009
approximately 4 13 acres of real property located at 9201 and 9151 Great Plains Boulevard
for the purpose of expanding Bandimere Community Park All voted in favor and the motion carried unanimously with a vote of 5 to 0
2009 2010 LAKE ANN BEACH LIFEGUARD CONTRACT WITH MINNETONKA
PUBLIC SCHOOLS COMMUNITY EDUCATION AND SERVICES
Jerry Ruegemer reviewed the options being presented for the two year contract Commissioners
Smith and Campion questioned if decreasing the hours would provide adequate coverage
Commissioner Stolar questioned the loss of revenue from the concession stand by starting
lifeguard service at noon as opposed to 11 00 or 11 30 Commissioner Scharfenberg commented
he did not believe people use the beach based on when the lifeguards are present and noted there are still swimming lessons in the morning Chair Daniel asked for clarification of the 7 6
increase in the baseline cost over the last contract After discussion on which options were
preferred by commission members the following motion was made
Stolar moved Campion seconded that the Park and Recreation Commission recommend that the City Council approve the MCES 2009 10 contract for lifeguard services at Lake
Ann Beach using Option D with discussion on times being either 11 30 to 7 30 or 11 00 to
7 00 service dates being June 12 to August 16 and asking Minnetonka Community
Education Services to hold the line on rates for 2009 All voted in favor and the motion
carried unanimously with a vote of 5 to 0
2009 REACH FOR RESOURCES ADAPTIVE RECREATION CONTRACT
Jerry Ruegemer presented the staff report on this item Commissioner Stolar asked about
providing City of Chanhassen programming to REACH for Resources
Smith moved Stolar seconded that the Park and Recreation Commission recommend that
the City Council approve the 2009 contract for adaptive recreation services with REACH
for Resources All voted in favor and the motion carried unanimously with a vote of 5 to 0
MODIFICATION TO 2009 2013 PARK AND TRAIL ACQUISITION AND
DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM
Todd Hoffman presented the staff report on this item recommending that the commission come
up with modifications to the CIP for presentation to the City Council during the budget process Commissioner Stolar asked for clarification of the capital replacement fund versus the park
dedication fund Todd Neils with the Chanhassen Baseball and Softball Association asked that
the commission reconsider the need for a baseball softball field concession stand at the city s
premiere park Lake Ann Park noting that a new concession stand will not only be used by the
Little League baseball and softball participants but also the men and women that participate in softball activities on a nightly basis He also asked that the safety netting at Bandimere Park be
moved up in the program reminded the commission of the idea of selling bricks as a way to raise
funds and requested a modification to Field 1 at Lake Ann Park with no fence movement and a
2
69
Park and Rec Commission Summary February 24 2009
permanent peg at 75 foot base pads with either a buried full sized mound or a clay mound that
can accommodate that intermediate group of kids
Smith moved Stolar seconded that the Park and Recreation Commission table
modifications to the 2009 2013 Park and Trail Acquisition and Development Capital
Improvement Program All voted in favor and the motion carried unanimously with a vote
of 5 to 0
RECREATION REPORTS
FEBRUARY FESTIVAL EVALUATION
Jerry Ruegemer thanked all the volunteers who helped make February Festival a success
Commissioner Stolar suggested using the new park shelter near the sliding hill for additional
programming
DADDY DAUGHTER DATE NIGHT EVALUATION Jerry Ruegemer presented the report on this item
Commissioner Scharfenberg informed the commission members that he had notified Chairman
Daniel and completed a form to submit his wife to the Chanhassen Rotary for the Service Award
because of her involvement with Girl Scouts over the last 5 to 6 years as well as a benefit that she helped put on in 2008 for a Chanhassen family
RECOMMENDATION FOR NEW PARK AND RECREATION COMMISSION
MEMBERS
Commissioner Stolar nominated Jeff Daniel and Elise Ryan as the Park and Recreation
Commission recommendation to City Council
Stolar moved Scharfenberg seconded that the Park and Recreation Commission
recommend that the City Council appoint Jeff Daniel and Elise Ryan to the Park and Recreation Commission All voted in favor and the motion carried unanimously with a
vote of 4 to 0
COMMISSION MEMBER COMMITTEE REPORTS None
COMMISSION MEMBER PRESENTATIONS None
ADMINISTRATIVE PACKET None
Scharfenberg moved Campion seconded to adjourn the meeting All voted in favor and the motion carried unanimously with a vote of 4 to 0 The Park and Recreation
Commission meeting was adjourned
Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim
3
70
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING
FEBRUARY 24 2009
Chairman Daniel called the meeting to order at 7 30 p m
MEMBERS PRESENT Jeff Daniel Glenn Stolar Steve Scharfenberg Thor Smith and Dan
Campion
MEMBERS ABSENT Tom Kelly and Scott Wendt
STAFF PRESENT Todd Hoffman Park and Rec Director and Jerry Ruegemer Park
Superintendent
APPROVAL OF AGENDA Campion moved Smith seconded to approve the agenda with
the addition of item 5 5 under New Business Recommendation for new Park and
Recreation Commissioners All voted in favor and the motion carried unanimously with a
vote of 5 to 0
PUBLIC ANNOUNCEMENTS
Hoffman I just want to thank all of you for your support at February Festival I think we had
100 attendance if my recollection is correct so thank you so much It was a great day and we
received some publicity on that slot limit A lot of talk in the community That s a good thing Not the bad thing but we re putting the pressure on Victoria to keep their contest legal so There
were 2 fish that were too long and were ineligible and one of them happened to end up in the
paper because everybody likes a picture of a big fish so
Daniel Now is that slot limit instituted by the city or the DNR
Hoffman DNR
Daniel DNR Okay
Hoffman 24 to 36 Northerns must be immediately released so
Daniel Gotch ya
Hoffman But thanks again for all your support We appreciate it
VISITOR PRESENTATIONS
Daniel I see that we have Todd you re here and is the time where we re going to take care of
that Todd
71
Park and Recreation Commission February 24 2009
Hoffman You can either talk now or wait for the item which is probably item number 5 It all
depends on You can say your piece and head home or you can wait You re certainly welcome to do either
Todd Neils I think I ll defer for now
APPROVAL OF MINUTES Scharfenberg moved Campion seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated
January 27 2009 as presented All voted in favor and the motion carried unanimously
with a vote of 5 to 0
OPPORTUNITY TO EXPAND BANDIMERE COMMUNITY PARK
Daniel We had a chance to talk with Todd this morning about that and certainly there s some
these are things that we ve talked about before so Todd is there anything you want to expand
with the rest of the commissioners on On our meeting
Hoffman Absolutely I d like to go through again the brief history about Bandimere
Community Park and the story of how we arrived where we re at and what the possibilities are
into the future Bandimere Park started right here I was at the council meeting when they were
approving referendum language and the language did not include the ballot did not include a
question about acquisition of parkland and a council member at the time Councilman Bill Boyt suggested we add a question about the acquisition of parkland because it was in a citizen survey
that said we were short for parkland especially in the southern part of our community so they
added a question shall the City sell bonds not exceeding 300 000 I believe it was to purchase
parkland in the city It passed by 4 votes and that history is in here and we also had some
failures by 2 or 3 votes so it s an interesting read if you take a look at where we are today because of these past and failed referendum votes that had been critical to the success of the
community and the build out of the community park system Al Klingelhutz was instrumental in
the acquisition The procurement of this property Al was a realtor for much of his life and he
the city looked at Mr Klingelhutz from time to time to go out into the community and strike up
another deal for parkland acquisition Mr Klingelhutz was credited with the acquisition with the original phase of Lake Ann Park back in 1969 and then here in the mid 80 s with the acquisition
of Bandimere Community Park from the Bandimere family so we acquired the original 32 acres
not knowing the date of when this property would be developed So the price was right The
acquisition was made Do any of you remember the sign that was posted at the top of the hill
that said future site of Bandimere Community Park It was a 4 by 8 wood sign and it stood there for just about 10 years so it was just at the top of the hill about where the entrance is right now
and they just continued to plant corn and soybeans right around that sign as just one of those
place holders in time Another referendum came to the forefront and the development the 1997
parks open space and again included money for redeveloping City Center Park and the
development of Bandimere Community Park so approximately 1 2 million was invested in not only the development of Bandimere but then the redevelopment of City Center Park Inbetween
those two dates so it was about a 10 year timeframe Lundgren came in and developed the
Springfield neighborhood and the Springfield neighborhood had some very key pieces of land
that were acquired but just off to the side If you can see the little lines each time they platted a
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phase of the Springfield development we acquired another chunk of ground So that s the first
phase second phase third phase and there was this little long strip of land that goes off the map and it would not have been usable but for the acquisition from Springfield through that park
dedication so there were no fees collected from the Springfield homes It was only land and just
like any one of these any other of these land acquisitions Lundgren had no interest in giving the
city land Dedicating the city land They were of the very strong opinion that they could use that
land for building homes and making money and not for dedicating to the city and so if not for a park commission that made a recommendation to the City Council to say no this is what we
believe strongly and that we should acquire this land those two soccer fields would not have
been there Bandimere was acquired to build baseball or baseball and softball and soccer fields
and athletic fields and if not for those two fields in that very important acquisition this park
would have been much less than what it is today So here we have what is really the final opportunity to expand Bandimere Community Park with the Nettesheim properties Mark and
Kari Nettesheim purchased these two homes approximately 10 years ago They own both and
we ve always talked We ve had a cordial relationship and that when the time comes they felt
that the land could be a portion of the park or could be fit into the park and they d be interested
in talking to us So they called approximately 30 days ago and said that they were leaving town for a couple of weeks this winter but that they are interested now Their family is growing
Grown up Moving out They ve making some life transition as they would be So as a
commission staff wants to hear from you if you feel strongly on this Is this something you re
highly interested in If it s something you re interested in if the price is right The plan that we
have presented this was drawn by the original architects of the park Brauer and Associate Sometime last summer I contacted them and said you know the time I had no idea that we would
be talking within a year but the time is coming when we will be taking a look at that Let s do
some schematic design and what you end up with is primarily a new access point which is the
most important feature This access point is a challenge for our users and without the additional
addition of that concrete port shop we were seeing an accident a week there when we first opened up this park and some of them pretty severe because people would not press the hill
going south before they took that left hand turn and they were getting head on by the cars coming
northbound Port shop is the leading into that It s still not a great access Moving it to the
north it would be a much better situation And then also the access going into the 2010 MUSA
area will branch right off straight across and those are great intersections when you can have an intersection that T s directly across And this road would travel all the way through the Wilson
property Through the Erhart property and then end up over at Powers Boulevard so again
another access boulevard frontage road types It s more of an access boulevard So that s
important This plan starts to study either an underpass or an overpass It adds 48 parking stalls
a double tennis court Hockey Open skating Trails and ponding Most people and I m included in that would say well wouldn t it be nice to have more ballfields with the addition of
4 2 acres And you probably could add another ballfield but it wouldn t be a full size but what
happened with the original development of this property was there was a neighborhood park
master plan process just like if we would build out a new park in town People came in and said
you know we need ballfields We would like a tennis court We would like playground We would like all these traditional neighborhood or community park improvements When it got
right down to it we just ran out of land There wasn t space for tennis There wasn t space for
hockey You ve heard from the residents We ve attempted to put hockey in the parking lot but
the grade is too steep here If you start flooding it you end up with 3 feet of ice on one side
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before you get an inch on the other side and so you can t work It s not flat You don t want to
put it out on the soccer fields You ll kill the grass for the following spring and summer So this if we go ahead and if the acquisition takes place it gives you an opportunity to create what
is finally that full service community park A life cycle park People who live next to this once
their kids are grown and off to college and raising their own families they might come back
Play in the playground but they certainly and they might go watch a baseball game but now if
they could play tennis or they could go skating so it s more of a full service type of a facility You add 48 stalls and the important part this is the premium parking and this is the parking that
you have a lot of but less people want to park here so you add the stalls where they re needed
This is where the parking stalls are needed up in that north side Be happy to answer any
questions If the commission makes a recommendation this evening what I foresee happening is
that staff at a variety of levels will meet with the Nettesheim s to answer their questions Hear what their expectations are Work through some initial conversations about a potential
acquisition and then at some point take your recommendation along with that additional
information and go to the City Council
Daniel Excellent Thank you Todd Questions to Todd as staff as far as the Bandimere Park and expansion Steve why don t we start with you
Scharfenberg So I m assuming Todd that the money to purchase the rest of that property would
come out of our CIP
Hoffman It would come out a majority would most likely come out of the park dedication but
there s other potential funding sources
Scharfenberg Such as
Hoffman Some of the water quality financing mechanisms So either the surface water
management fund or some of the other avenues where the watershed districts There s an
important water management feature on the north side of this property and it includes this pond
and includes these This is the headwaters Right here of the Bluff Creek watershed Right here
is the water splits so anything on this side goes to Bluff Creek Anything on that side goes to Riley But those are the two most likely funding mechanisms Park dedication and then some of
the water resources
Scharfenberg Do we have any idea what it would take to purchase something like that
Hoffman The best thing I can tell you is that the taxable market values on the properties
combined is 711 000 The one house is in the 400 s and the other is 250 so the taxable market
value today for both parcels is 711 000 We all know where properties are selling at If this
was 5 years ago we wouldn t be the only one in the acquisition line up There would be
developers and others but so the acquisition would be on an appraisal process We would have the property appraised and make an offer
Scharfenberg And the did you say that the plan that was drawn up here by Brauer is something
that they ve done within the last year
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Park and Recreation Commission February 24 2009
Hoffman Yeah they drew this plan in June I believe
Scharfenberg Okay So we re not I mean
Hoffman This is just a schematic This is not a master plan Just an idea of what you could do
Scharfenberg Okay
Hoffman This could be completely changed but that access point is
Scharfenberg I know we ve talked about changing that That s going to happen right
Hoffman Yeah
Scharfenberg You know the tennis court issue is I know we ve talked in the past about kind of
how that tennis has waned and so we necessarily wouldn t have to put a tennis court there It could be something else and I m assuming we would have a meeting with the Springfield people
to talk about the improvements of the park to see
Hoffman The entire neighborhood
Scharfenberg Okay Because I m assuming that there would be potential issues with lighting of
the hockey rink and of the tennis courts because I know there s been issues about you know
potentially lighting the soccer fields or even baseball fields out there at some point so
Interesting I was just thinking you talked about that size of land that we could maybe say
ballfield You weren t necessarily talking baseball or softball field You were just talking even soccer Additional soccer fields or anything like that
Hoffman Yeah
Scharfenberg Okay
Hoffman You could redevelop that and you could put some kind of a practice field there of
some sort And again that s part of the conversation that you would want to have with the
neighbors What do they want to do with this property Do they want to turn it into a full
service community park or do they just want to continue building ballfields
Scharfenberg And if we did something like this if we decide to go forward with a project like
this is there something we would do potentially right away or we would just act get the land and
maybe just sit on it for a while or
Hoffman Both are options
Scharfenberg Okay
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Hoffman There may be some we may know more about that when we get into the you know if
they want to stay 3 years but they re willing to sell today so we acquire the property and let them live out there a period of time there
Scharfenberg Okay
Hoffman So it s unforeseen at this point We know we looked at some of the numbers this morning The potential range of acquisition and a development for initial phase of what you see
there if that was to be the plan and then lighting on all of the facilities with then the existing
Bandimere Park except the two soccer fields that are next to Springfield is a million seven so
you add a million seven onto what you have in acquisition and that s an estimate for expanding
this park out And lighting hockey tennis soccer and three baseball fields
Campion A million seven covers all that
Hoffman Initial plan yes Covers those improvements The roads Tennis Hockey The
building And then the thought would be the city has always informed all the residents that these fields will be lit In fact I think in the Springfield deeds it states right there We don t have
a desire to push lights into those last two soccer fields Soccer fields 2 and 3 if we don t have to
We would light 1 and we light all three baseball softball fields We d light up hockey without
lights you can t play hockey and same with tennis and you know that would be the post of it If
that s the way to go once you start you want to pretty much to finish it off so we don t end up into the situation like Lake Ann And there s not just the Springfield neighborhood You have
the whole Kiowa neighborhoods and fortunately there you re buffered by the pipeline There
was a debate when this parkland was developed people really thought we were wasting some
space because we didn t push those ballfields straight up to the Kiowa neighborhood Well you
have the pipeline there so we really didn t want to put the ballfields on top of the pipeline so they were a pretty good buffer there and will they stand up and say we don t want lights
Absolutely But is it reasonable Yes With that buffer it s reasonable to put athletic lights
there In a community park setting
Daniel So it s my understanding Todd that we re looking at 700 and some odd thousand dollars theoretically for the acquisition of the property
Hoffman Yeah
Daniel Plus the 1 7 million
Hoffman Correct
Daniel Okay So we re looking at around 2 4 to 2 5 million
Hoffman Complete project
Daniel For the complete project Alright Thor
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Park and Recreation Commission February 24 2009
Smith I don t really have any questions right now Thank you
Daniel Okay Dan
Campion Steve took most of the good questions but I mean the tax assessed value at 700 and
some thousand and I believe the homes are still going for above tax assessed so isn t it more
likely are we looking at a million
Hoffman I wouldn t think it would be that high yeah And I d hate to sit in a commission
meeting and try to appraise these properties
Daniel No
Hoffman But suffice it to say we ll hire our appraisers They ll hire their s and we ll negotiate
That s the range There are properties that are going under or there are properties that people
paid you know so much for it 2 years ago and now they re getting less so Really nobody knows
where the market is at right now but we would want to treat the Nettesheim family fairly just as we would any other business partner in an acquisition deal so we would offer up our appraisal
and make an offer
Daniel Is there anything else Dan
Campion No
Daniel Great Glenn
Stolar Just a couple things One I think you know thank you to the family for allowing this discussion to happen because it s a nice addition for the park if it works through that way You
know we ve talked quite a bit about wanting to get hockey rinks skating rinks into Bandimere in
a nice way and this would give us some of the ability to do that without interfering with other
uses so I think it s a good idea to do this I think when we talked about this before at some
point we might have to look at bundling this improvement with some of these other things like Lake Ann we talked about and say hey you know the capital or the CIP s can t cover it
anymore Park dedication you know but at least let s get the first step in there of getting the
land out there Getting the playing out there Estimating it and figure out what it will take to do
what we want to do so I think this is good
Daniel Is that it Glenn
Stolar Yes Steve stole all the questions
Daniel Absolutely If we get to the point as far as moving the entrance point to the park will that be a controlled intersection Because it s going to go straight across
Hoffman No
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Park and Recreation Commission February 24 2009
Daniel Okay And will it be in future plans for 101
Hoffman I don t believe it will ever meet warrants but there s a stop light to the north There ll
be one to the south This probably will not meet warrants It s basically a 3 legged intersection
because you know a park doesn t generate enough traffic on a constant basis and so it will there
won t be a signal there in the future that I would foresee
Stolar Well even if they developed across the way though
Hoffman Yeah with all that traffic I still don t think It may but I wouldn t
Daniel And is it have you seen the future plans for 101 Will that be a divided highway
Hoffman We ve got it we used to have it hanging upstairs At that point it won t be divided
because they need to get across It s divided north Down south it won t
Smith You can see in this photo where it starts to be divided but
Daniel Yeah That s I mean my if I were to have any devil s advocate to play as far as the
expense of what we re looking at for the acquisition along with the development is what s going
to be our trade off And let s say hypothetically 2 5 million dollars what will we gain as a
community based off of that amount There will be questions and certainly I think the city will need to be prepared about is theoretically a hockey rink and additional 48 parking spots and a
tennis courts That s an expensive hockey rink and tennis courts and parking spots but
obviously there s more benefit because of the existing pressure right now for us to support a lot
of the community or recreational events that are hosted in this park So I guess that s one thing I
guess we ll be needing to prepare to answer with this type of investment and you know can the 2 4 million dollars get us more bang for our buck in other facilities I guess the last thing I d
like to certainly take in consideration that you know it s a point that you brought up Todd is if
we re going to do this let s just get it done with I mean if this is something that we re going to
make an investment that would include other projects that we ve discussed previously with
regards to the park such as a concession stand Let s get er done and so it s maintenance from this point forward Everything else around is sold The park s already been put in place We ll
have everything that we believe for the next who knows how long But I think that s one thing
that I would recommend taken into consideration as we move forward is maybe taking a look at
the total because I think if we re going to do it in phases which might be one way of it
becoming a little more palatable as far as a you know given the economy right now then those are things we certainly should consider rolling into phases or if we re going to do it all in one
big fail swoop Let s do it right and get it done in the first spot so I don t know if there s any
comments you guys make sure about I know we ve had other discussions about concession
stands and other points of or points of discussion about this particular park and I think that s one
thing that I think we ve had discussions on or at least have talked about before so
Hoffman Yeah there s two building locations Right here for a multi purpose bathroom and
picnic shelter And then for a ballfield building right between this spoke of the ballfield right
here The two other buildings
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Park and Recreation Commission February 24 2009
Daniel And did we ever have a discussion on guesstimated I mean would it be similar to what we re talking to Todd about in costs
Hoffman Yeah well we start at that warming house That warming house there I think is
valued at about a quarter of a million and then you go up from there and we were estimating
400 000 to 500 000 for restroom buildings either here or at Lake Ann By the time you finish with the construction And you compare that you know we built an open air shelter at Lake Ann
for 250 000 so And you start people immediately jump to well that s a lot of money Well
you look at a residential single family residential home and you know there s differences
There s comparisons It s a different level of construction And the costs are what they are
Chair Daniel you were getting at something that again and I want all what is the value and there s that value today and then there s value that as commissioners you re responsible to think
about The neighborhoods that are here right now on the east side of 101 are one part of the
future of our community The neighborhood to the west will be even larger and unless you want
to tear down the trees in the Fox Woods and build them a ballfield and some other active areas
you re going to be telling them that they re going to walk to this park to meet their community park needs and to take their kid on probably you know this is going to be their community park
So you re going to be telling them to walk over and so when you think about that cost we need
to think about what are you going to tell those people if we don t do this for the next 10 15 20
30 years when they ask for a tennis court Where s our tennis court Well sorry we made that
decision We didn t want to spend the money We didn t want to make the investment in the community and you re just not going to have one down in this area of the city Is tennis down
Absolutely but we have we ve always said it s going to be at our community parks We re not
going to deal with it at the neighborhood park level and that was a decision again made in this
room by a park board some 15 to 20 years ago that was at the time a little bit controversial
Somewhat controversial but very intelligent in the long range Every neighborhood park in this city had a tennis court in the master plan and they said we re just not going to be able to do that
We re going to have to light them Put them in a regional There our neighborhood or our
community type of park setting So think about that neighborhood to the west that s coming in
You re going to have to get them to this park via an underpass and today it s been the
development of these parks you know we thought that number was big but even back when we paid 185 000 for the original park some people thought that was a lot of money when we
passed a referendum for 4 7 million to develop this park and other things people thought it was
a lot of money
Daniel Yeah and I m just you know and I think as you stated earlier Todd that the opportunity for us to take a look at maybe some other designs too Maybe we might just to share some ideas
about what we could look at that and as far as taking what we have and rearranging some things
that might help I mean sticking within the plans that we have and on paper it all looks nice until
you get out there and we ve always got grade and you ve got other issues You ve got the
pipeline for example I never would have thunk that but indents on the parking lot represent the fact that they don t want anybody parking over the pipe you know the pipeline I don t think
anybody ever realizes that but little things that we have to take into consideration so obviously
there s some challenges that we do have but again I m sure as members of the council as well as
the public if they do have questions about any decisions that we as a commission as well as the
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council make I think we need to be prepared about maybe the best term to use is justification for
this particular project and why we re making these investments and as I stated earlier I d like to see if we re going to do it make it the signature park for that side of the city That they can go
to with a picnic shelter as we have in our other community parks and all the amenities available
that make it something that will stand out and really for us as a commission as well as the city
not to worry about with the exception of maintenance for like I said for quite a long time
Smith Hey Todd you mentioned the ballpark figure of no pun intended but of the 1 7 million
for the does that include the underpass or overpass
Hoffman No Not in the estimate And the hope would be that that would be constructed as a
part of the road improvements It d be wrapped into that
Stolar When they do the development on the other side That that would be
Hoffman Well it d be as part of the 101
Smith They ll probably widen 101 before they do that
Hoffman And that study s underway Everyone believes that the phase the segment of 101
between Lyman and Pioneer will be done before the one from Pioneer to the river valley so this
one will be the first one that s upgraded
Stolar The only concern I have for the park as a whole is you know are they going to think the
whole divided highway question I mean when they finish the study and they say no we need to
widen that thing and divide that then what does that do for us when you re sitting here with this
Hoffman Well
Stolar They would put a light there then right They d have to do something
Hoffman Yeah We re not going to shut off the access to the park
Smith It should be pretty close to the light there and almost too close
Daniel Any other discussions or other questions at all Excellent Well you know as I stated
earlier Todd I think it s certainly something that s going to be very exciting The expansion Especially since it does border the park It s like a jigsaw puzzle It fits very cleanly into what
we re looking for to expand our community parks and you know I guess part of it too might be
general direction on how we ought to approach things here from a CIP as well I mean if we re
going to start making an investment into our community parks versus some of the
neighborhoods which we ve already done I think the last few years with the playground equipment upgrade so Anyways if there s nothing else we can move on to
Scharfenberg I think we ve got to make a motion
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Park and Recreation Commission February 24 2009
Daniel Oh is there any motions Todd that we need to make at all
Hoffman If you would like You have a proposed motion You can make a motion now or you
can table the item or you don t have to act That s up to you
Daniel We re not under any time frame though Currently within the next few commission
meetings
Smith I think the correct me if I m wrong but I think the timeframe would be that the sooner
this gets in front of the council the sooner that they can make an offer to these homeowners and
start negotiating a purchase if that would be
Hoffman Yeah I prefaced my initial comments by saying if you make a positive
recommendation to the council that Todd Gerhardt City Manager and I will meet with the
Nettesheim family and see if we re hearing in the right direction And if we are then we ll take
that information and your recommendation and go to the City Council If you don t make a
recommendation we ll still call them Have them into the office If we think we re going in the right direction then we would have to come back here and then update you and then you could
choose to make a recommendation to the City Council Obviously we don t want to be
expanding the park and making decisions about spending park dedication without positive
recommendation from the commission
Stolar This is just to enter into a negotiations I would assume you re still going to be coming
back at some point talking about what the negotiations resulted in
Hoffman Absolutely
Stolar And then also we re not talking necessarily about executing on the construction plan
towards this master plan That s a whole separate set of discussions This is just to get a
direction from us that yes we think this expansion of land is appropriate Yes we see a vision
but no we aren t actually executing on that other than the negotiation
Hoffman Correct Absolutely
Stolar So in light of that I would like to propose the motion recommended here that we that we
recommend the City Council direct staff to enter into negotiations regarding the land acquisition
for 9201 and 9151 Great Plains Boulevard for the purpose of expanding Bandimere Community Park
Scharfenberg I would second that recommendation
Daniel That s very prudent
Stolar moved Scharfenberg seconded that the Park and Recreation Commission
recommends that the City Council direct staff to enter into negotiations to purchase
approximately 4 13 acres of real property located at 9201 and 9151 Great Plains Boulevard
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Park and Recreation Commission February 24 2009
for the purpose of expanding Bandimere Community Park All voted in favor and the
motion carried unanimously with a vote of 5 to 0
Stolar Except we have a bunch of questions that you mentioned that we ll get to over the next
Daniel Well and that s what I want to make sure I don t want to get to the point where we re
now trying to make a decision on something without having all the facts and the things may change in negotiations but I think to get to the point to negotiate with them Absolutely Let s
have that discussion
Stolar And that s what my motion
Daniel And I appreciate you clarifying that Okay Now can we move on to subject number 2
2009 2010 LAKE ANN BEACH LIFEGUARD CONTRACT WITH MINNETONKA
PUBLIC SCHOOLS COMMUNITY EDUCATION AND SERVICES
Ruegemer Thanks to Chair Daniels We just completed our second year of our contract that we
had with Minnetonka School District Community Education Services Our 2 year contract was
developed 2 years ago The City and MCES did work together and develop that format of the
contract and it was recommended by the Park and Rec Commission to recommend to the City
Council that they adopt that concept We did complete our second year of that contract which on a staffing level has really worked out really really good with that And we re proposing to do
that again here tonight Staff did review our current contract Looking at ways to improve
efficiency and lower costs Staff did request that MCES present different options that included
adjusting our service dates as well as our service hours and that traditionally lifeguards have thth been on duty 7 days a week 10 30 to 8 00 p m Approximately June 6 through August 16 and that really did kind of coincide with the ending of the school year with our both districts
Keep an eye on current service levels would require an increase over 2008 if we were if the
staff was proposing to keep the same timeframe 10 30 to 8 00 p m 7 days a week That would
increase over 2008 that final contract Staff is promoting Option E 1 which changes the service
hours to 12 00 noon Or from 12 00 noon to 7 00 p m daily The contract cost for this option is 26 590 for 2009 and that would be a 6 7 decrease from the 2008 contract I m sure staff had a
chance or the commission had a chance to look at the number of different options We had two
different service date options One starting a week later than what we have traditionally started
at and finishing up at the same time So essentially that was kind of one column of options The
other would be starting at the same time and adjusting the hours of daily hours essentially So keeping that in mind it s staff s recommendation that the Park and Rec Commission recommend
that the City Council approve the MCES 2009 2010 contract for lifeguard services at Lake Ann
with the hours of 12 00 noon to 7 00 p m daily The service dates would remain the same from thth June 6 through August 16 and the contract amount is 26 590 for 2009 and 27 388 for 2010
Funding for the beach contract is included within the Lake Ann Park operations budget So attached the commission will see the different options that were available for staff to make a
recommendation on And then also attached is the two year agreement between the City and
Minnetonka Public Schools and the Minnetonka Community Education and Services
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Park and Recreation Commission February 24 2009
Daniel Great Questions Thor
Smith Do you track is there any way to track when you know I assume peak times are going to
be obviously in the afternoon I guess my only question would be is 12 00 noon too late to start
or is 7 00 too early to end the coverage time
Ruegemer Yeah you know traditionally it s the peak days or the peak time of the day is the heat of the day when people are down there Come down you know a lot of times at lunchtime
Kind of wrapping up before that you know 4 00 hour or dinner time when they do go back
Certainly you know that last hour of the day kind of that 7 00 8 00 has traditionally been a
quieter time so we certainly tried to look at kind of the hours of operation and where we get you
know still provide that service to the public and provide you know the lifeguards at Lake Ann so certainly that is something that we can take a look at
Campion Piggy backing off of Thor I mean would 11 00 to 6 00 better cover those peak times
I mean after 6 00 is there typically enough crowd to require a lifeguard
Ruegemer Well it certainly does decrease as the day goes on Certainly during the peak times
there are a number of different lifeguards that are staffed and it kind of goes in shifts and then it
kind of tails off at the end of the day You know at the end of the day I ve been down there at
8 00 where there s a handful of people and it s really my opinion that we certainly could 7 00
would be a fine time to stop service for the day People certainly could stay and swim if they d like to just at your own risk
Hoffman Commissioner Campion what it gives the people the opportunity to do is get home
from work Still make it to the beach with their families before 7 00 closing At 6 00 that would
be
Daniel As a matter of fact we did that probably a handful of times last year Bring the kids and
surprisingly though 7 30 is when we usually leave Kids are ready to go to bed but it s there s
still quite a few people there Still swimming
Scharfenberg Lake Riley Beach the lifeguards go off duty at 7 00 for Eden Prairie so
Hoffman Seems consistent
Campion Yeah And the Option D 1 where they it goes from 11 30 to 7 30 and it s slightly more expensive but you don t think that extra hour is worth the cost difference
Ruegemer I don t know that it would really that be that dramatic of a change for the price
increase
Stolar Playing off the same thing but with a different twist Is there any issue though with the
fact that the lifeguard s starting at noon we d lose a lunch crowd at concessions that we might
have gotten had we had the lifeguards there earlier So you know everybody can say oooh we
can t go swimming until there s a lifeguard there Well that s 12 00 I might as well eat at home
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Park and Recreation Commission February 24 2009
whereas if we start them at 11 00 or 11 30 Go out Swim for a little bit then go have lunch at
the concession so there s that trade off of we spend I think it s 2 600 extra between Option D 1 versus E 1 and then we get some concession out of it I don t know that d we make it all back
but we d make some of it back That s the only concern I had with the timing of 12 00 I was
even looking if you did even 11 00 to 7 00 or something like that to get people there earlier Still
get to the 7 00 It s a 2 600 difference and you know by the way commending both of you for
trying to maintain the costs and making hard decisions that we need to do these days I was looking if we did D 1 or a modified D 1 we still come in less than our previous or less than two
years of our 2008 contract So roughly about the same It s just slightly less So to hold the line
I think is our priority we should not go up in cost So I don t know just something to think
about I don t know if there is a factor there but that was my only concern with starting at noon
Hoffman To your point Commissioner Stolar I think a good conversation piece is to have with
do people do you feel people make a decision to come to the beach based on when the lifeguard
is present or not
Campion I think so
Scharfenberg Do you I don t think so In fact I like to go to Lake Riley at 7 00 when the
lifeguards leave because it s a little less informal and I you know not that I m swimming out
past the buoys or anything like that but I enjoy going later at night when the lifeguards are off
duty at Lake Riley and I don t think people personally I don t think people make that decision I ve been to Lake Riley when you know early in the morning and there s a ton of people there
before the lifeguards get on duty and people stay on warm days later so And to that point too
I m assuming we re doing swimming lessons during the morning too so we ve already got that
captive audience there already with swimming lessons correct
Ruegemer That is correct yeah Minnetonka is taking a look at the swimming lesson program
right now to kind of see where we go with the option that is recommended tonight and then
they ll adjust swimming lessons accordingly
Scharfenberg Because if we can push swimming lessons during those open hours you know up until noon You know swimming lessons from 10 00 to noon then you ve got kind of got that
captive audience of people there that would just stay It would be nice if the shelter s going to be
open already anyway so you already have kind of that captive audience of people there already I
would think
Smith I guess my thought is I agree with you on an adult level but I think with kids you know
if someone I hate to say mothers bringing their kids to the beach You know if this is going to
you know what we re going to have published in the you know the Connection or whatever it is
they re going to look at that say well the beach doesn t open til noon We can t go til noon You
know I don t know Yes they can still go and swim at their own risk but I think the implication is that it s closed until a lifeguard s on duty
Scharfenberg Kind of getting to that point I mean you could also switch over to Option D then
and go with a little go with a week later start date Do we know typically Jerry or when is it
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typically Jerry that we do lessons or start lessons and will that be contingent upon the date that
we pick
Ruegemer Yeah that would be typically after the beach would start and then there s it would
be in July as well so there d be two different options
Stolar School goes out through when The middle of that week right
th Scharfenberg I think the last day of school is well it says here for Minnetonka is the 9 And I
think Chanhassen s a little later than that
Smith Oh it is later
Scharfenberg I think it goes at least through maybe Thursday of that week or something like
that
Stolar So to your point we could save the money go with Option D at the same virtually the same cost Actually a little bit of 5 00 better A little bit better than that
Hoffman We determined with this Option E 1 starts the Saturday after school s out
Ruegemer Yeah it was
th Campion I thought the school s out on the 5 wasn t it
Ruegemer For Chaska
Stolar School s out on
thth Hoffman The 5 Friday the 5
Ruegemer It s somewhere in that I believe
Stolar Oh okay So it is earlier than Minnetonka
Ruegemer Yeah
Hoffman Now as you continue to go through your conversation remember that the starting
point is always no lifeguards at all I don t know how many years ago it was 10 12 years ago
the commission made a recommendation to not have lifeguards and that made it til the spring
when some segment of our community discovered and they got to some council members and it
was re instated The program was re instated But you know it s our responsible to ask ourself okay so what changes You know the lake is still there The beach is still there You don t have
lifeguards there You go to a state park you don t have lifeguards You go to many beaches you
don t have lifeguards You go to the rest of the parks with beaches in our city and you don t
have lifeguards So that s always a starting point and then you go from there and then you have
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Park and Recreation Commission February 24 2009
these conversations about is there a perceived safety Is the safety really any better Well you
know that s all a point of conversation about you know what do lifeguards but I think there is a perceived value for lifeguards You costs continue to go up It s a 25 000 28 000 30 000
expense on an annual basis What s it return to our citizens So you ve got to wrap that all into
the conversation and the lunch hour thing is great You know it would be nice to still be offering
lifeguards 10 00 to 8 00 but there are times when it s pretty quiet down there and you have paid
staff on duty It s a good debate
Daniel Can I point out one thing that maybe seems a little crazy to me Why given the
economic conditions we re in right now is there a 7 6 increase over last year s baseline And
what s the justification behind the cost increase
Ruegemer I ll give you a little background on that To kind of fill that in the original contract
that was approved was 29 915 for 2008 Okay So if you were to take that 29 000 number and
transpose that over to Option A 1 that was only a 2 5 increase Okay With the actual the
actual cost of the 2008 contract was reduced from 2007 to 2008 because of some different
staffing levels and some different things that Minnetonka did to kind of make it less of an expense for the city So that was reduced from 29 915 to 28 490 is what we actually paid in
2008 So Tim s original was a 2 5 increase from the original contract number that was
approved The actual I know I m confusing everybody but the actual percent was 7 6 over
what we paid last year for an apples to apples comparison between the two options So that s
it s a little misleading because our actual contract cost was cheaper than what was actually approved for the contract
Stolar Understood but even a 2 5 increase when you re in a deflationary time for a service
that we can easily vote right now to eliminate doesn t seem like he s in a very good negotiating
position
Daniel Yeah That was just I m looking at this going okay something s just not right here I
can understand a 3 increase over those 9 There s certain assumptions based on inflation that
you re going to deal with That s understandable but that s why I had asked the question about
the 7 6 Jerry so I hope you don t mind
Ruegemer No no That s alright
Daniel You know it s just it stands out very blatantly
Hoffman Do you have the numbers that they can jot down Next to that 30 662 number jot
down
Ruegemer For Option A 1
Hoffman Yeah and then jot down what was the contract in
Ruegemer The actual the approved contract was 29 915
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Park and Recreation Commission February 24 2009
Hoffman And then the actual expended
Ruegemer Was 28 490
Daniel So we re actually going off the expense not the contract right
Smith Yeah
Campion So you said it was a 2 5 increase over the contract
Ruegemer The approved contract Not the actual cost
Hoffman And if you agree with one of these whichever one you do again that s a contract
price We re still going to be paying the billed price
Daniel That s understandable That makes sense I guess the you never really want to lose the
ability to service especially what we re used to How long have we been running from 10 30 to 8 00 p m At this contract Or with Minnetonka right now How many years
Ruegemer I think it s longer than I ve been here and I ve been here 19 years so I think it goes
back to the 1970 s 80 s
Campion So for you could actually effectively a decrease in contract price Go with Option A
Lose a week or 6 days
Daniel Lose 6 days
Campion But keep the same operating hours
Daniel Yep That s one thing I and again we don t want to certainly lose we don t want to
lose service The services that the city s provide but again given some of the options here I
mean there s some nice savings and I mean to go from Option A down to Option E we re looking at a savings of about 3 200 3 220
Smith Jerry do you know when the I assume the bulk of I mean do you know where the beach
starts to get used the most I mean is it
Ruegemer July
Smith I mean is there a lot of use before that even
Ruegemer There is you know it rains some after school gets out I mean there s obviously a lot of vacations taken on early on before a lot of stuff gets going for the summer but you have June
has a tendency to kind of build You know and go up and then it peaks about the third week in
July and then starts to kind of go down kind of from there so July is you know by far the busiest
month If that answers your question
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Park and Recreation Commission February 24 2009
Scharfenberg And it all depends on how warm it is
Ruegemer Yeah we ve had some Memorial weekends that have been phenomenal
Scharfenberg Global warming
Hoffman In the drought of 87 it was an extremely busy that Memorial weekend
Daniel Oh yeah I remember that vividly
Stolar proposal on the table
Daniel Yeah I was going to say why don t we make some recommendations I mean I think
each one of us have our opinion and I think then we can narrow down some times that will best
fit I think the community here so Thor do you have an idea
Smith My personal recommend I guess I d personally like Option A You know I don t like to
lose 6 days but I think you re getting more coverage throughout the entire summer
Daniel Dan
Campion I agree with Thor A would be my first choice I think losing those 6 days would be
not that big of a hit and keeping the same operating hours would just be nice because a lot of
people probably just assume you know that it d be the same as always It effectively always has
been
Daniel We know Steve s position No lifeguards so Steve
Scharfenberg I m fine with staff s recommendation for E 1
Daniel For E 1
Scharfenberg Yep
Daniel Okay Glenn
Stolar Of the options listed here I like Option D Which is the reduced time but number of
days and then a little bit of reduced time for some savings Although I would ask staff to look at
whether 11 30 to 7 30 or 11 00 to 7 00 would be better Same amount of hours just a shift But
then I want to add something I think we ought to go in with a negotiation statement saying that
we don t want a new price increase for 2009
Daniel I think that s very fair Personally I agree with both Thor and Dan I like the option of
A I mean there s no increase over so there s no additional cost that we would be incurred this
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Park and Recreation Commission February 24 2009
year If there is let me ask you this though Has the staff been challenged by the city to reduce
or by the council to reduce costs
Hoffman 200 and 500 000 by the end of the year
Daniel How much
Hoffman 200 and 500 000 by the end of the year
Daniel Okay Well then we re part of that solution so I mean we are taking consideration of
some of those cost savings and help contribute I mean I agree with Glenn I mean if we and if
that s the case and we can take a look at some options here then maybe we ought to I would probably be more in recommendation for staff s selection for E 1 because it at least gives us that th wider date coverage especially since Chaska is getting out on the 5 We go well excuse me I
apologize I m going to get there a little early so I m on D Excuse me I like D 11 30 to 7 30
and possibly maybe shifting that a little earlier 11 00 to 7 00 we can certainly take a look at
that but I also still like the recommendation of negotiating a flat fee or no increase of fee for 2010 Steve what do you think
Stolar I mean 10 00 they have to go I don t mind the 3 proposed from 9 to 10 because who
knows what prices are going to be then but the fact that from 08 to 09 when right now as we
speak our President s describing an economy that s tanking We really can t see a reason for a price increase The 2 5 rate increase We re also going to decrease the total dollars though
because we re going to decrease the amount of service
Scharfenberg Their response might be there s going to be a lot more people at your beaches
because people aren t going anywhere
Stolar That s true Well except if that really ends up being true we can always go back and say
we need another lifeguard and here s the extra dollars Right Which is why I think the rate is
an important thing because if volume does change we re going to have to
Daniel Sure
Hoffman And to your point Commissioner Scharfenberg we believe that will be the case
Scharfenberg Yeah
Stolar Are you seeing anything like that A little off the topic as far as people signing up for
things now because it s closer to home and a little bit I mean it s a value
Ruegemer Yeah I wouldn t say that necessarily for what we re experiencing now but
Stolar You think for the summer
Ruegemer Yeah I think this summer we re going to see
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Park and Recreation Commission February 24 2009
Daniel Thor Dan what do you guys think about Option D
Campion I favor D over E 1 and I would favor D if we could ask for adjusting the hours 11 00
to 7 00 I think would cover the peak better
Daniel Okay Thor
Smith I mean I m fine with D to be honest with you I mean
Daniel I think we all ideally would love to have you know to go with A if we could but that s
why I wanted to ask the question about what the City Council or what the city staff has been asked to reduce in costs to the taxpayers or at least the city as far as operational expenses and if
we can contribute on something that you know as they say everything counts
Hoffman This is part of it
Daniel This is part of it so let s it looks like we re going to contribute just a little bit more so
why don t we just go ahead with Option D
Stolar I ll propose that as a motion that we recommend staff go with Option D with the
discussion about whether to move it from 11 30 7 30 to 11 00 7 00 as a potential recommendation And also with the recommendation that we ask the Minnetonka Community
Ed to hold the line on rates for 2009 That s my proposal
Hoffman And one clarification Jerry do you think we re going to effect are there any school
groups that come right after school in that time slot
Ruegemer I know I have there s obviously with some groups I know I have booked some for
the I know I ve booked some for like July and that sort of thing and I know I have some in June
but I don t know that it s that early I think it might be that week after
Hoffman We get a lot of school groups that come with big bus loads full of kids and I m not
sure that the schools are going to want to show up at an unguarded beach
th Stolar You re saying the week of the 6
Hoffman I m just asking the question yep First week after school
Ruegemer Yeah I think it d be later later than that I don t have it in front of me but I think it
is later than that
Hoffman Okay Thank you
Campion Can I ask would that change anyone s thought
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Park and Recreation Commission February 24 2009
Hoffman We would change their date
Stolar No I would assume you would do that anyway We re just giving you kind of a
guideline but you ve got to do what you ve got to do
Daniel Okay We re set
Campion Second
Stolar moved Campion seconded that the Park and Recreation Commission recommend
that the City Council approve the MCES 2009 10 contract for lifeguard services at Lake
Ann Beach using Option D with discussion on times being either 11 30 to 7 30 or 11 00 to 7 00 service dates being June 12 to August 16 and asking Minnetonka Community
Education Services to hold the line on rates for 2009 All voted in favor and the motion
carried unanimously with a vote of 5 to 0
Daniel Jerry good job though And staff This was a great this is a wonderful tool to kind of give us an idea and something to work with here so thank you Moving on to number 4 here
2009 REACH FOR RESOURCES ADAPTIVE RECREATION CONTRACT
Ruegemer The City has contracted our adaptive recreation services from REACH since the late 1990 s and staff has been satisfied with the service that REACH has provided Last summer as
in the past REACH has trained our playground staff in how to address and accommodate
persons with disabilities and certainly provided guidelines and some information for seasonal
staff as well as our full time staff on how to integrate all participants in our programs They ve
always done a great job and very responsive to anything that staff has needed and really it s been evident that our numbers have been growing for our contract amount this year The 2009
contract amount reflects an increase over the 2008 contract and that is a direct result from our
participation from 12 to 48 The commission looks at the numbers that are provided on the back
of page this is kind of a deception point The contract is always so 2008 it s always a year
behind in participation numbers so if you look at the numbers that we re looking at these are actual participation numbers from 2007 So next year we ll be taking a look at our 2008
numbers that we just completed here so we re always kind of a year behind and our 2000
numbers we did do very well and we increased really with every season that we do from
participation within the programs to inclusions at special events so we really did have a great
year with that and that s and that was really the reason for the increase in the contract amount for 2009 that we re looking at here tonight And that is a consortium of the 5 cities as you saw
on the back side of that page and that includes Chaska Hopkins Minnetonka and St Louis
Park so we re certainly not the biggest percentage for the kind of the numbers but you know we
gained a little ground from previous years for that so The contract every city is kind of charged
that base dollar amount the 2 500 and then the percentage then is based on the participation numbers that we all have throughout the course of the year for our participation within the
programs and special events So if you look at our contract did increase from 3 to 9 because
of that participation So beyond the base price for those adaptive recreation services plus our
9 share the contract amount did increase by over 4 300 which does to a new contract
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Park and Recreation Commission February 24 2009
amount of 6 882 27 for 2009 So it s staff s recommendation that the Park and Rec
Commission recommend to the City Council to approve the 2009 contract for adaptive recreation services with REACH for Resources
Daniel Thank you Jerry Any questions
Stolar I just had one As you look through their guide you see a lot of things in other areas Have we talked about trying to make our rec center available or is it just not pragmatic given the
number of people from the Minnetonka Hopkins area
Ruegemer That certainly is part of that You know we re certainly involved we provide Lake
Susan for an annual picnic for the group that has great numbers We have a great sports sampler program that s very popular in Chanhassen as special events Good events at the rec center The
Kid Fu program is at the rec center as well so we certainly try to increase our visibility with
that and you know I attend these meetings once a quarter and we re always offering up our
facility if there s any type of programming ideas
Stolar You know just one of the things for example is even like the some of the stuff that s
John s doing related to even the karaoke night or some things like that where you can maybe
provide and I just like the way our programming s going and it seems like we can start working
with these guys to put a little bit more of our programming out there for them
Daniel Thank you Glenn Steve is there anything else you want to add No Okay Why
don t we make a motion Recommendation Thor
Smith I d move that we would we d go with staff s recommendation to approve the contract for
2009
Stolar Second
Smith moved Stolar seconded that the Park and Recreation Commission recommend that
the City Council approve the 2009 contract for adaptive recreation services with REACH for Resources All voted in favor and the motion carried unanimously with a vote of 5 to 0
Hoffman Recommendation for any of you would be to reach out and make a phone call and
volunteer for one day of programs as a volunteer and you can assist in educating the rest of us
about what they re doing on an annual basis I think getting involved or being there would be one of those things on a commission level folks can do that that d be wonderful
Daniel Okay thanks Todd
MODIFICATION TO 2009 2013 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM
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Park and Recreation Commission February 24 2009
Hoffman Thank you Chair Daniel members of the commission First thing I m going to do is
hand out a colored copy of that graph that s in your packet It was not color It was black and white and there was no differentiation on lines
Stolar I think I can tell which one was the revenue line
Hoffman Yeah You can track it by the dollar amounts and that s where I m going to start our conversation is taking a look at each of those trends individually and to say that this is not a
static or an even type of a cash flow either in or out situation would be an under statement
Let s take a look at the red line That s cash and it s got this big sweeping downward curve up to
some peak cash fund balances in 05 06 07 and that was driven by that opposite line where
we had some slow years in spending in 04 and 05 We came off of really what the big driver was back for that spending peak in 02 was the City Center Park project so the library came
along We needed to do some park improvements Council park commission staff was looking
at how can we make this happen and community turned the park dedication fund to build this
park up
Stolar And 101 trail right
Hoffman And yep 101 trail at the same time There was some grant money included there
And so then spending leveled off at the same time to recoup some cash flow and then came the
big spike The blue graph in revenue in 06 with the all time high and it s certainly unless something dramatically changes will probably be the historic high at 2 2 million Almost 2 3
million dollars in cash Staff continues to update this predicted history based off of revenues and
expenses and so the revenues have been downgraded from a million in 09 through 013 to
400 000 so I look back at the analysis when staff sat down as a group with our planning
division our finance director In 07 we predicted with confidence that we would continue to be at a level of a million dollars per year based on the economic development at that point Today
we re in a 400 000 range coming off of a 2007 at 741 In 2008 at 435 and I predicted 09 at
400 000 That s driving down the cash flow and the cash that will be available for projects And
then we take a look at expenses at that same time we were optimistic about our future We
started to branch out and take a look at some other possibilities All of the park buildings and other things and so we increased our forecasted expenditures by a significant amount This
graph is not this graph was modified based off of my recommendation If you don t modify it
the line that that red line will actually it will definitely go into the red It will plunge into the
negative values there in 010 011 which is something that the City Council and our finance
director is not going to allow the park department and the park commission to do So just like our general fund budget just like the entire country really we need to take a look at how are we
going to turn this thing around As we downgrade our revenues what are we going to do to our
forecasted expenditures and where are it s really a prioritization So staff has some
recommendations I ll speak to those briefly and then I ll let the commission take over You
may or may not finish this tonight You might want to talk about it some more It s not critical with the exception of the one 2009 recommended deletion which is the Lake Ann Park ballfield
safety fencing for Fields 4 5 and 6 Basically a replication of what we did on 1 2 and 3 and
some other improvements that we had talked about to prevent some balls from flying out of the
fields but that s 100 000 in fencing and we have you know we can have the discussion about
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Park and Recreation Commission February 24 2009
is that a true safety issue which it is How high does it rank in that area of safety Beyond that
you have some time to make some have some other discussions Things like future parkland acquisition Obviously with the market the way it is we re not facing the pending acquisition of
parkland down in the 05 MUSA or over in Lyman Boulevard We think those will be pushed
out past that 5 year time period so you don t need to have those in this current 5 year CIP So
recommended deletions are 2 950 000 and what you keep in your current CIP is 3 894 000
And I m not going to go through those item by item I ll allow commission members to do that throughout your conversation and but again it s staff s recommendation that you come up with a
modification to the CIP for presentation to the City Council and that could be either prior to our
annual budget meetings or if we could do that at the annual budget meeting If we choose to
delay it then at least you re going to have to make the recommendation on the one item
published for 09 the fencing
Daniel I think give everyone a minute to digest what we re going through here
Hoffman Absolutely And we need to hear from our citizens as well
Stolar I do have a question Capital replacement fund What is that versus the park dedication
Are both funded from park dedication
Hoffman They are not So there s three items there I think out of capital That s general capital
fund General capital replacement fund and those item include tennis courts refurbishment and repair at 125 000 The recreation center fitness equipment The recreation center fixing
concrete and then the City Center electronic sign so there s four items there And that s out of
the general capital replacement fund That s the same place we re buying snowplow trucks and
sweepers and tractors and lawn mowers
Stolar So it doesn t affect this graph at all
Hoffman It does not affect that graph and that s this is based this is a future trend that we re
going to have to move towards as park dedication continues to wean off we re going to have to
continue to go into the general operating capital budget for all these improvements and that will be a transition that will take place over the next 15 20 years
Stolar So the tennis courts at 2011 versus that were in park dedication All we re saying is
we re going to try to ask for it as part of the capital fund or are those two different things
Hoffman Two separate items Construction of tennis courts in park dedication at 125
Stolar Okay got it
Hoffman Those were yeah The number just happens to be the same
Stolar Okay but one was construction like for either
Hoffman Roundhouse
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Park and Recreation Commission February 24 2009
Stolar Roundhouse yeah
Hoffman And the other is for overall refurbishment of our existing
Stolar Gotch ya Gotch ya
Hoffman And that primarily is the tennis court at the recreation center which has the sink holes
Stolar Yep Got it Okay The City Center Park electronic sign though is a new thing so that
capital fund can do new stuff also
Hoffman Correct
Daniel I guess the other question to ask is there anything else Todd that we see within the 2009
CIP that we might want to consider moving out as well I mean that s in the at least approved I
mean for example the stairway project Is that something that we re going to move that we re already obligated to contractually obligated to move forward with I m just using that as an
example I don t mean take it out because I know for the high school Lyman Boulevard I think
we re those are already dedicated funds
Hoffman Yeah there s very little flexibility in 09 other than the fencing The stairway project we have a significant erosion situation at Lake Ann we need to take care of The South Lotus
Lake playground is just falling apart We just waited til the final days and now it s all just laying
out on the grass and so it s time to refurbish that and everything else there is committed by
contract At the high school by contract with Lyman Boulevard and by contract with the
Preserve trail and bridge
Stolar Did we finish the negotiations with the high school on the operating agreement
Hoffman Yes
Stolar Okay I don t know if you mentioned it at the last meeting When you look at Rice
Marsh Lake trail is that also one that s part of a commitment
Hoffman No it s not tied to any development contract
Stolar Okay And neither are the Bluff Creek and Pioneer Boulevard correct
Hoffman Those are not Those could be moved or those could be delayed
Stolar And I know we had talked about trying to do them together because there s some cost savings if we did the three of them together
Hoffman Yeah there s four being studied for 2010
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Park and Recreation Commission February 24 2009
Stolar Four I m sorry yeah Highway 101 also yep
Daniel I think we ought to have that Highway 101 discussion sometime in May
Hoffman You ll be sitting out here with Mr Neils
Campion Yeah I was just thinking I see 175 000 we could save in 2010
Smith My concern with I guess the only concern I have with the eliminated or proposed
eliminated items is the skate park replacement Ramp replacement I think that s a you know
it s a very heavily used area of the city and I would hate to see the ramps become dilapidated or
you know worn to a point and I m wondering if we can find something you know like the native or that native preserve trail final phase in 2011 for approximately the same amount of money if
we could I don t know if that s tied with that development
Hoffman That nature preserve trail is but please remember you don t have to switch things
You can subtract more You can add move back in so if you feel very strongly about one you can just add it back in You don t have to find something else to
Smith Well I think if I mean it makes sense to I mean we re going to have to cut either now or
later probably I mean so if you look at that track you re going to have to
Hoffman We re ending up we re dipping down into a cash year end balance of a low of 1 1
million and then modest increases after that so you re still not breaking the bank but you re also
not tying an expansion to Bandimere Park yet You re not paying for the expansion of that so
and then we don t know when the market would turn around and see park dedication
Stolar Would skate ramp replacement fall under a capital replacement fund request
Hoffman It sure could It could be changed Switched out
Stolar Well I was just wondering because in 2010 we have 10 000 and do we take that 100 000 and I don t know I think that s for multiple pieces of equipment correct
Hoffman Right
Stolar Do we just ask to spread it out over 4 years from 2010 to 2013 25 grand a piece and start replacing it in 2010 with one piece here and there
Daniel Are you going to find the most worn products and then if some seem to be based off of
maintenance staff s recommendations we can to push those funds out
Stolar And I don t know how much equipment you may say well no what we need to do is
yep this piece will be about 40 000 so we ll ask for 40 000 in 2010 but that other piece in
2011 is 20 000 less But to me I would think using some of these other things fitness
equipment type concept it would seem that the skate park would belong there
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Park and Recreation Commission February 24 2009
Hoffman Yep and to track to follow that and piggy back on Commissioner Stolar s first question Yes capital replacement fund the master capital replacement fund can buy new things
and it can replace worn out equipment What our premise is is that trucks wear out You need
to replace them Park dedication is a state mandate or it s allowed by the state law to build a
park and trail system There s a fine line there when you start we could stop building today and
we could say we re going to use our 10 million park dedication to repair what we have but that would be short changing all of those new citizens that are paying for that money that you re
telling them you re taking their money to meet their park needs So we have a comprehensive
park plan so you know there s good reason to say well we ve got a skate park We paid for it
with park dedication funds the first time around but now you have to go and replace it with
general operating cash so It s a good reason to do that
Stolar And that s what I would recommend I mean it goes we had talked before with you
guys a while ago when I was on Eden Prairie park board It was the same thing They were
running out of park dedication They actually bonded to have maintenance funds
Hoffman And that
Stolar Because you get to that point You use park dedication is to build as you grow as a
community and then you ve got to bond it or either through general or a specific bonding
Hoffman Some of you were here when the council approved the half a million dollars in
playgrounds
Stolar Yep exactly for the same reason
Hoffman Same reason We had that conversation
Daniel Okay Steve is there anything you d like to add
Scharfenberg No other than I think we need to probably table this discussion when we ve got a full commission and discuss it at that point so
Daniel I think that s a very good point Although exactly I just want to say Todd I know you
may Neils you have some questions I m sure and you d like to make a statement with regards to
the concession stands at Lake Ann is that correct
Todd Neils In general
Daniel Excellent It could be a lot of things absolutely Great
Todd Neils Well hello again My name is Todd Neils I m with the Chanhassen Baseball and
Softball Association Changing our name over as we expand our programming Mr Hoffman
did alert me to the conversation tonight approximately a week ago and I would like to address a
couple of the things that have been outlined here for postponement I would like to refer back
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Park and Recreation Commission February 24 2009
and I don t have any presentation materials although you have them in your notes to our th conversation on October 28 when I addressed the commission and discussed both the reconstruction of Lake Ann 3 to a little league complex as well as the ability to host a District 1
baseball tournament long term in Chanhassen At that time Mr Hoffman had presented some
information from I believe Kensington Hoisington or
Hoffman Hoisington Koegler yeah
Todd Neils Yes who had done a schematic of what a new concession stand may look like at
Lake Ann Park I have the numbers here The expected cost based on their estimate was
465 000 As Mr Hoffman put a finer pencil to it through the possibility of having materials or
labor donated I suspect while that process hasn t been completed we probably could reduce that number substantially What I would ask the commission to take a look at is the true number that
we could get to for concession stand and then offer up the opportunity to partner with the city
and local community to help fund that concession stand I d like to be clear about one thing
While I understand the economic situation I listen to it all day long on the TV It s fantastically
uplifting I also understand that Lake Ann Park and I just ran across this today because I was doing some work on a new web site we re developing Lake Ann Park is considered the
premiere park in Chanhassen It seems to me that if we re going to offer Lake Ann Park up as a
premiere park in Chanhassen that we should have premiere facilities at our premiere park I
would also suggest that while I m here as the President of the Little League or the President of
the Baseball Softball Association I m also a taxpayer citizen and user of the park I think that a new concession stand will not only be used by our Little League and baseball and softball
participants but also the men and women that participate in softball activities through the city on
a nightly basis Many times what you ll find through Mr Ruegemer s programming softball
men s and women s softball and coed softball is that those people come up and rarely have time
to have Taco Bell or McDonald s let alone a fantastic hotdog prepared by the little league So I would say I would ask that the commission reconsider the postponement of some of these
things I also note that the Bandimere Community Park netting safety netting and again this is
baseball driven but I would suggest that at that park there is no more dangerous park in the city
as it relates to foul balls You have your oldest group of boys and women and girls playing at
those parks on both Bandimere 2 and Bandimere 3 There are foul balls that are hit routinely There are small children that are running around If there s any way to move that up I note on
here the items that will remain While I understand the contractual obligation on the Lyman
Boulevard trail and also the Chanhassen High School I note that there are 214 000 in non trail
expenditures 600 000 for the school for a total of 814 000 over the next two years which is
approximately 25 of the total budget that is proposed to remain I can t help but wonder if we don t all put our heads together and put a finer point to both the cost of the concession stand and
some of the modifications that are suggested possibly pushing up some gap trail or other trail
modifications that we couldn t readdress the possibility of having a concession stand at Lake
Ann Park
Daniel Todd thank you very much Dan any questions you have for Todd Anything that
you d like to make a statement on
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Campion I appreciate his comments and agree with a lot of them I think a concession stand
would really be beneficial at Lake Ann and without naming which ones I mean I would be open to tabling you know maybe in 2010 it looks like we could some of the bigger trail extensions or
connections that we don t have contractual obligation to
Daniel Thor
Smith I think I you know I think we all would love to have a concession stand at Lake Ann
Yeah for the ballfield I think it would like you said it would get used by a lot of the city s
programs A lot of of course the little league as well You know I m not opposed to looking at
it more in depth I don t think that we re going to get that done of course tonight but I would I
guess I would be open to looking at it a little bit more in depth You know I guess pushing off some of the trail programs is you know we ve pushed them off many times in the past and you
know how far do you push them off and when do you say you know look People have been
wanting this trail for many years and it s not getting done You know it s all things to consider I
guess and I don t think we ve had time to do that really
Daniel Excellent Glenn
Stolar Specifically to the concession stand again I think last time we spoke I m in favor of the
concession stand I think it adds to the whole atmosphere there I do think in these times we re
going to expect the little league and others volunteers we re going to have to really sharpen the pencil because to be honest I don t think I can see us putting more than 100 grand out there and
getting it past City Council So anything outside of that I think would have to be raised from
external sources to get what we want but I think doing a portion of it is still I think consistent
with and Todd we ve talked about this Both Todd s we ve talked about this That you know
finishing Lake Ann Finishing it Getting it to where it s this premiere park and getting it done I do have a feel for that so about the trails that we keep pushing several of these out My
bigger concern is that in 2009 2010 we re spending 3 1 million I would like to push the trails
out period because I don t I think we need to wait and see what happens before we start
spending another 1 million dollars on trails in 2010 Just and we ll have that at the following
discussion but that doesn t let s jump in and fill the gap with a million of other things but at the same time I do think you know if we can get the partnership and raise the money one of the
priorities I said was if we can have a low cost high use or high return on an investment we
ought to look at some of those things in the 2010 timeframe This might be one depending on
how much other groups can bring forward
Daniel Great Thanks Glenn
Scharfenberg Well to piggy back with Glenn I think it s got to be a partnership agreement that
somehow it s going to get it built because it s not going to be just the city building it to get it
done and Todd I know you guys have had discussions with CAA and that and I think it s going to take a push like Minnetonka did to get their facility built You re going to have to go out and
just beat the drum with community involvement and stuff like that to get you know money raised
to try to do that and a partnership with the city and everybody else I think is the way that that s
going to get done so
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Stolar Including to the extent possible you know if we put those playgrounds and we asked neighborhoods hey you can get a little bit more for your dollar if you build it yourself I don t
know here we have a little bit of a difference but you know what people volunteer For
humanity or other aspects like that and maybe the CAA comes through and says we ll put in a lot
of the labor That saves you a cost They work with you Get materials donated We can
partner and make it happen
Daniel Yeah and I absolutely agree And I made the same statement here I think as we did
last time but I m certainly in favor of having a concession stand at that location I think it will
improve the amenities in that location It s going to it s a no lose situation for those who are
involved within the program be it softball or whether it be for baseball both adult and youth recreation so But given the situation we certainly need to get a better cost You know the
previous design is that the most do we want to go economical Do we want to go architectural
Do we you know are there other areas that we can take a look at really functionally what are the
important criteria s that we wanted to find in that concession stand Is it just basically to
accommodate a number of people based off of the bathrooms and the few amenities behind there that we can deal with and what will that cost I think last time we got 400 and some odd
thousand dollars for a very beautiful building but can we take a portion of that on scale down a
more simplistic design and are there things within that design that you had mentioned that you ll
be able to bring to the table such as labor or materials that people can work within That we
partner with the city on We can take certain aspects of it I guess the bottom line what it comes down to is if there s something realistic let s say if we do choose for because I d say for 2009
we re pretty well we re done would you say for CIP Todd For 2009
Hoffman You re always open to any recommendation
Daniel Yes well I know but we also have to speak on behalf of the council and we already
know that
Hoffman They ve approved it for 2009 but you can make recommendations to increase or
decrease at any time
Daniel Yeah so they know there s we can do that but I guess I would like to see because if we
decide to put something off til 2010 things change For better or maybe pricing could go down
Pricing could go up substantially we don t know but I think to talk in generalities as far as what
the city can commit to I think we d have a better idea if you were to sit down with Jerry and Todd and say here s what we as the association and I think I have a good idea as far as over the
next let s take a look at the next 2 months here By mid April mid May I mean we won t be
able to get anything done for this fiscal year I just don t think that will realistically happen but I
think for 2010 if we can get the planning done in place and we can have an idea from the
association and also other softball the adult league Adult recreation leagues if they re willing to contribute there s a fee that can be added to their entrance fee Things like that that we can
take a look at to help offset the cost To help raise money or funding for this I m all for it but I
think I d feel more comfortable a little more details as far as what the city s total contribution
would be and I agree with Steve and that we I just don t think we can take on the full cost or
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burden of the project At this point right now But I still you know again would like to see
here s what we are coming with Here s what we re going to recommend We re looking at you know out of this revised project it s going to be 380 of that 380 we d like to ask the city to do
175 or 200 and we re going to raise we re going to get the balance by the state I m just
throwing that for an example but then I think that becomes more palatable because the
community s bringing something to the city I think it would be easy for the council to accept
because that s a significant amount of money that s being contributed and then if we re able to match something to that and then I think we ve got a positive project to move forward I mean
that s just my opinion
Hoffman I agree totally There s no better confidence builder for a council than if a group
stands up before them and says we ll match your dollar with our dollar and we ll send people out to build that We haven t seen that kind of effort in our community in a while and it s if a
group is willing to do that they re going to say yeah Our 100 000 to your 100 000 and away
we go They know it s a value then because anybody who s willing to the Lion s was really one
of the last groups that made an investment in Lake Ann Park They said we re going to match
this They came initially to the council because they wanted ballfield lights and they had an interest in using the concession building that was there for some of their tournaments they were
running at the time and don t rule out the conversation we had I think it was back the same
night back in October about the group from the building group out of Chaska Out of the
school It just takes momentum and enthusiasm to rally that and I can sense already we re
going to get into a much larger conversation about values and there s no doubt there s momentum in finishing the trail system in this community and you can just stop that by saying
you know we re not going to build trails for the next few years and then you re going to have a
couple million dollars to look to do something else with and so it s going to be one of those
conversations about where do we want to take this community in the next 5 or so years in park
improvements Are you going to finish the trails You have an opportunity to take the trail to the front of the Arboretum Are you going to take that opportunity or are you going to pass on
it You have an opportunity to connect the city to the LRT trail along the south and make these
there s some final connections there or you can invest in parks Commissioner Stolar and others
have been very strong advocates of let s finish off our premiere park There s no doubt that that
would be a great thing to do and people would really enjoy it but it s going to be one of those things Oh you did that but you didn t build that trail down on Bluff Creek Why did you do
that Or you built that trail Why didn t you build that concession stand What were you
thinking so that s the conversation we re going
Stolar It s funny if you look at the referendum and I know they re old but the trail ones failed The park ones passed
Daniel I saw that as well
Stolar And I m not saying things have changed We re in a and I love our trail system don t get me wrong but I think that you know we are investing a lot in trails and of course when we
have the opportunity with development to do it we should take advantage of that opportunity
Right and we re doing that And I m not saying we should remove the trails or replace them
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I m just saying I m just worried about spending it all up front unless there s a compelling reason
from a development perspective to do it
Daniel And I think we can take the opportunity because I agree I mean there has to be a
balance between what we re going to do as far as to now well now the focus seems to be on the
community parks since we ve moved away from the neighborhoods I think those are the that
we ve already determined have been addressed But there has to be a continued I think focus and direction on trail expansion There has to be a necessity Part of that necessity has to be
balance against demand though and I think we can then make a determination probably like
table these discussions but it gives us you know 4 weeks here to think about some of these things
over the next two years because it s things that we had talked about in 2007 and moved out to
2009 are here and those things that we were talking about being pushed out again I mean it s just you know it s like a magnet Just north and north Everything keeps getting pushed out
You never can connect them so I d like to see at least if we are going to consider moving
projects that we still keep in mind that there has to be trail expansion At least in certain key
areas and where are we going to get our best bang for the buck Is connected to the LRT that
important Or is you know connecting other portions of the trails important so The Pioneer the Preserve or not Pioneer but Rice Marsh Lake trail You know that possibly could get pushed
out Is there a high demand for that That loop around Rice Marsh Maybe not right now 2 3
4 years from there yes Is there demand to connect to the LRT Well we all know the LRT gets
used a lot and maybe that is a demand so I mean let s think about those type of things as we go
into our next session
Hoffman We ll take some field trips and then the other thing that I ll bring back is we re
working on establishing exactly how much cash is left in this community for park dedication
and so that will give you a better estimation of where you re going to end because now we re
working off of oh we re down annually We ve come from a million four hundred thousand Well let s and that s what park dedication is predicated off of It says you should be able to
acquire enough cash to build out your system so we ll we re close enough now to where we can
pretty accurately estimate how much industrial how much commercial how much housing we
have left What s already paid and what hasn t and what the cash value of your bank account
will be when it s all said and done
Daniel I mean increasing of the
Hoffman Oh absolutely Yeah Our lead counsel has always said if you put the plan out there
that says it costs 15 000 per house it s perfectly defensible
Todd Neils Well we didn t make any or get any 09 or 2010 improvements into the stimulus
plan
Hoffman Everybody s in the stimulus plan Parks have been in and out and back in so
Todd Neils I m wearing my Wells Fargo shirt tonight No but seriously one thing I wanted to
mention before we close on this was just that we brought up the idea of selling bricks as a fund
raising opportunity and I just wanted to mention that again to at least get it in the minute and
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keep thinking about that That s absolutely something that I would consider doing as a fund
raising opportunity The two largest events that I can foresee a would be our opening day nd which would be May 2 of this year You re invited When we would potentially sell bricks
and possibly look at a new hopefully a new plan for a concession stand out there The other rd would be the 3 of July We could have volunteers on behalf of the fund raising effort at a booth
selling bricks to the general community I do have a mandatory parent meeting for all of our rd participants in the league on May 23 so I would like to start the conversation with our parent groups about the possibility that we may need to raise money for this type of project Thank you
Scharfenberg Before we move on Todd you had mentioned the netting or fencing at Lake Ann
that s coming up When would we need to make a decision on that I think you said that that s
the most important or pending one When would we need to make a decision on that Like within by next meeting or
Hoffman Well no Anytime throughout this Anytime throughout the year We just don t
want to end up moving onto the year not completing the improvement and not modifying the
budget because then you know we re at risk of our citizens coming in and saying you published a CIP You didn t amend it You didn t finish this
Scharfenberg Sure
Hoffman So anytime throughout the year
Scharfenberg Okay
Daniel We ve gone at least 10 years now without having those safety nettings correct What
type of fill me in as far as the
Hoffman Balls coming out of Fields 5 and heading into Field 6 for the most part is the biggest
one
Daniel Okay
Hoffman And then the dugout area And just in general fencing We did some more elaborate
or not elaborate or improved dug outs on Fields 1 2 and 3 that we would repeat on 4 5 and 6 and
we would just complete a plan so we would bring something in and say you know if you want to
approve these ballfields with additional fencing additional dugout improvements How would we do that and go from there in the recommendation
Daniel Okay Oh I was talking excuse me Bandimere
Hoffman Bandimere is a difficult study You would deal either net the entire area like and then the balls fall down on top of the net or you try to put nets up Straight up vertically to stop the
balls from coming out So there s two schools of thought there It s not an easy fix We ve
studied it for a half dozen years
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Daniel And have we had any injuries
Hoffman Oh sure Yeah minor injuries I ve spent a lot of time there and you d better be
yelling You d better be moving
Daniel Okay That s the same thing I assume the challenge at like a Bennett
Stolar They have netting
Daniel They do I didn t pay attention
Stolar But off the sides they don t so you can have foul balls off the side that still land in the open areas Very rare it comes over the top but it has happened where it comes over the top
Their netting needs to be replaced There are several holes in the netting that I ve seen a couple
balls go through
Hoffman Field 5 at Lake Ann they hit a home run and they hit people in the back of the head sitting at Field 6 It s just a random
Stolar And our van had a window smashed at Bennett Park because of a foul ball that one of the
high schoolers hit that went very far and so yeah I mean no matter what unless you enclose it
there s always going to be risks You know so if that hit a person but if it smashes a window that far away it would have smacked a person pretty hard and it was in the parking lot Anyone
could have been walking and wouldn t have even noticed
Daniel Thank you Well and Todd like I said I m sure we will discussion with the city and
we re definitely excited about something It s just what can we do from a financial standpoint to get to that point and as I said I think that gap that you may see right now it s starting to close so
I think your efforts will be paying off and I think it s just to give us a better idea and give council
a better idea and then we can get to that point so I think if we set a target timeframe and if it s
something that we can agree upon as far as a hard date a 2010 date then I think that can be
realistically we could all try to shoot for as far as both in our planning and as well as your s and the association
Todd Neils Thank you
Daniel So thank you Is there oh please go ahead Is there anything else you d like to close with
Todd Neils Well I don t I don t want to waste too much more of your time here I appreciate
taking the time that you have Mr Ruegemer and myself sat through a ballfield allocation
meeting today and again harping back to 2008 in October I did note that there are approximately 51 ballfields in the city of Chanhassen with 5 dedicated specifically to baseball I made a request
at that time which was approved and I appreciate that on behalf of the Little League or
Chanhassen Baseball and Softball that Field 3 would be upgraded I come again to ask about
Field 1 As Mr Ruegemer can attest while the city lacks in overall baseball fields the biggest
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hole right now is at a what s called a mid tier field We have plenty of fields that are 60 foot
base pads with 40 foot mound which are or 46 foot mound which are appropriate for our younger youth or our youth We have a reasonable number of fields at least in the current
environment until the new school is finished at 90 foot and a 60 foot mound We only have one
field in Chanhassen that has 75 foot base pads and a 52 foot mound And that s at Lake Ann 3
where 3 different associations are vying for it Excuse me Bandimere 3 Bandimere 3 Where 3
different associations are vying for that As a again the President of the Baseball and Softball Association we have expanded our programming to include the age group that would utilize that
field We have not had access to Bandimere 3 because we ve deferred to the other associations
that do offer it What I am requesting at this point is a modification to Field 1 at Lake Ann Park
with no fence movement and a permanent peg at 75 foot base pads with either a buried full sized
mound or a clay mound that can accommodate that intermediate group of kids At this point both Chaska area youth baseball and Chanhassen baseball and softball will be utilizing that field
for it s programming needs Both will be using the exact same dimension so there will be no
need to change either the mound or the base pad configuration So while I wouldn t expect you
to make a decision tonight and I m happy to come back in a month and talk further about it
again so I don t waste too much more of your time I would like you to consider the possibility of putting a permanent mound and a permanent peg structure on Field 1 to accommodate those
baseball needs
Daniel Thank you Todd Jerry what s the impact or what s your recommendation or thought
on that
Ruegemer You know there s always discussion items on that We certainly want to take a look
at the big picture as it relates to this In past years CAA and other groups have used it for
different age groups for that Now this is you know certainly I would whole heartedly agree with
Todd that kind of that intermediate or 75 foot fields are in much demand not only in our city but in Chaska Victoria and really in Minnetonka school district Eastern Carver County School
District That is a big need right now I guess what I want to do is just make sure that we re
looking at all the user needs Is there something that we may or may not use it for adult softball
tournaments into the future or presently You know that doesn t say that if there s a permanent
situation that there can t be steps taken to you know make that available for a weekend type of thing but we certainly wouldn t get into a habit of you know putting in a mound Ripping out a
mound Putting in a mound Ripping out a mound Putting in a mound Ripping out a mound
You know I would think initially you know a portable pitching mound buried may be an option
that would be a permanent that we could try on that the field already has 75 foot bases that are
pegged there currently so that isn t any real big deal They re 65 75 and 90 foot currently so it s just a matter of really setting them at a certain distance and leaving them And I mean Todd
has worked very well with the Chaska area youth baseball group and kind of thrown everybody s
needs kind of in the middle and kind of coming up with very good solutions and discussion
items I mean that certainly does help if it s not going to be changing fields on a daily basis or 3
times a week that seasonal staff don t have to go and change the pitching or not pitching but the base distances and that sort of thing so I mean it s certainly worthy of discussion at this point
We just want to make sure that we re going to make the right decision beyond this year
Scharfenberg What age group is it that uses 75 foot bases
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Park and Recreation Commission February 24 2009
Todd Neils Well currently our metro traveling program at age 13 uses 75 foot bases We have 2 teams this year at that age group Additionally we have a 12 year old we have two 12 year old
tournament teams that also utilize that base pad So we ve doubled our their are teams to 4
Excuse me 4 teams What I see as the numbers continue through the system is while this year
we only have 2 teams I anticipate next year we re going to have possibly 3 or 4 teams So we re
going to go from 4 teams this year to 5 or 6 teams next year which exacerbates the problem even further Because you ll still have the potential growth occurring if the economy does improve
and the housing starts and so on and so forth do expand as was anticipated when the new high
school was voted on and 312 is put in and that corridor was developed So I can t help but
wonder you know the long term not only the long term viability of the current ball fields in the
Chanhassen area are both you know they re both short term and long term needs and one of the long term needs is we re going to need even more park space than we have now and you know
I ve been beating that drum for a couple years Now is not the time to go spend millions of
dollars on additional park space
Hoffman Might be
Todd Neils Well yeah good point Good point
Stolar I guess Todd my question is a couple things One we talked about this in October
Now we re talking about it again Is there a way that you guys can come together as far as just lay out the forecast for us and here s what we think we re going to need Work it with Jerry first
and then if there are issues come back to this group because you know I think we need to to your
point You ve got some demographics you re talking about Let s figure it out because I don t
think we want to every year have to re visit this right We need to have a plan and then we just
need to live with it Adjust accordingly if need be
Hoffman Yeah it s somewhat marketplace driven I m not going to support or diminish Mr
Neils request tonight We ve talked about it but in general when you take a look at this would
be more specific and so you take away from a general use feel to more specific and so you open
some doors but you also close some doors because now there s people that can t use that particular facility And generally when you have when you re afforded a lot of facilities you
can you re afforded to specialize When you don t when you have fewer facilities you tend to
have to be a little bit more generic in how you manage your facilities and so we ll study that
We ll take a look We ll see you know who gets the boot if we put the mound up there You
know if you start with adult softball I don t know where you go from there It diminishes our ability to have tournaments into the future for adult softball but you can t
Stolar Which goes against what we just talked about the concession stand is what you also want
to maybe use the concession stand for adult softball tournaments
Hoffman Yeah unless you feel what you can do for a three day tournament if you want we
really don t want to go there but we ve had those conversations so yeah we ll sit down again and
go through all that We welcome those participatory discussions by our users of our parks
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Park and Recreation Commission February 24 2009
because one thing you don t want to do is become you know outdated and not relevant so we
want to maintain relevancy in our park system
Stolar And what I m looking at you know if we can look over the next 3 years and say here s
what we think we re doing Here s what CAA is planning on doing or whatever with Little
League and softball organizations baseball and softball organization s doing so we have a feel
for that Right and where we think from perspective we want to go with the softball I mean part of the reason we put in the lights was so that we could give fields more available in the
daytime for the younger groups and then available for the adults later at night Well if we can t
use the field later at night now we ve just wasted the implementation of the lights Because
we ve now limited it that at this point the kids go to bed Now we cut off use of that field and we
just put up lights there So we ve got to be creative about that
Todd Neils Well there were already lights at Field 1 prior to the input to 3 and 6
Hoffman Yeah they ve been there
Todd Neils 1 has already had lights To your point about softball my anticipation about the
softball concessions is going to be on a Monday through Friday basis for the recreational
leagues that Mr Ruegemer runs during the week
Stolar Right but that field s now taken out of that usage from what I m hearing
Todd Neils That would be correct
Daniel Is that field used Jerry
Ruegemer No It hasn t been used for softball in many years because of the I guess youth need
and we ve all kind of gotten by with what we have through this point Certainly the lights have
helped other fields to increase capacity
Stolar Well and that s what if you lay that all out and you may say hey this is a no brainer I mean I don t know It may end up being a no brainer
Ruegemer That s for youth or adult leagues but we certainly use that field for regional and
state softball tournaments
Hoffman There s been a big transition in 15 or 20 years away You know numbers in adult
softball are just going down Fields 1 2 and 3 were there full with adult teams That s why 4 5
and 6 were built is because the adult teams we need more softball field space for our adult
leagues and then when they were built just about the time they were all finished things started
to slow down
Todd Neils You must have been playing with a pencil on 2
Hoffman On 2
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Park and Recreation Commission February 24 2009
Todd Neils Yeah
Ruegemer The fence was longer
Todd Neils Oh the fence was longer
Hoffman Absolutely That was part of the transition One has transitioned Two has
transitioned to Little League Three was always the short field Still is today until it gets
changed so There s been a general transition to youth play at Lake Ann in the past 15 years
Todd Neils Well again thank you for your time
Daniel Thanks Todd
Hoffman Thanks for your time For your whole life
Daniel Alright Well I do believe we have a 5 5 is that right
Stolar May I make a recommendation Can we go through 6 and then Chair Daniels can
excuse himself while we discuss the nominations
Daniel I think that s fair
Stolar Need to have vice chair take over then
Smith Do we need a motion to table this
Hoffman Motion to table
Smith So moved
Stolar Second
Smith moved Stolar seconded that the Park and Recreation Commission table
modifications to the 2009 2013 Park and Trail Acquisition and Development Capital
Improvement Program All voted in favor and the motion carried unanimously with a vote of 5 to 0
RECREATION REPORTS
FEBRUARY FESTIVAL EVALUATION
Ruegemer Just again thanks for all the commission that were at the February Festival It
seemed like it was a while ago here now but we had great participation and involvement from
not only the commission but other groups within our community With the Rotary and library
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Park and Recreation Commission February 24 2009
and the boy scouts and the Key Club among others so thanks again for all your help It turned
out to be a wonderful beautiful day out Some nice ticket sales on that so I won t go through the full report at this time but I just wanted to thank everybody for being there
Stolar Quick question I saw that the sliding hill was used right by the new pavilion Is there
any thought next year to maybe expand the things we do and make the pavilion kind of another
part and expansion of the Feb Fest like you know snow shoeing or anything like that where you have the pavilion now be a or not the pavilion The parking shelter be a hosting place now for
some other activities that could be done as part of an expansion of the Feb Fest
Hoffman Certainly can look at it Absolutely
Stolar It seemed like there were a lot of when I came to you and there were still a lot of there
were already a lot of kids there
Daniel Anything else Jerry on February Festival
Ruegemer No
Daniel Okay If anybody has comments or questions I take it the overall feedback on
February Festival the people you ve talked to I mean the weather was I think very fair for
given the mid February date So you couldn t ask for more than that and it I mean was there some complaints about the slot limit and how it affect They know going into it
Hoffman Yeah just talk
Daniel Just talk okay Alright And oh by the way as far as concessions the Rotary Thor have you guys had feedback as far as how the concessions went
Smith I assume they went very well I mean based on what was there I know that they sold a
lot of hamburgers and a lot of hotdogs I don t have numbers but I know they did pretty well
Hoffman Just hope they make enough money to keep coming back
Daniel Yeah Well at the end of the day when it costs
Hoffman Last year was about a break even so
Daniel When it costs the City 137 that s a heck of a deal for a great event so consider it a
success
DADDY DAUGHTER DATE NIGHT EVALUATION
th Ruegemer Again another long standing program within our organization It was held the 13 th and 14 of February out at the Rec Center Had 79 couples attending both nights We did move
it probably 2 3 years ago to a Friday Saturday versus like a Wednesday Thursday Thursday
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Park and Recreation Commission February 24 2009
Friday type of situation so just again a lot of fun activities with that It continues to be a very
successful and popular event with that so again I ll just take any questions that the commission has tonight and go from there
Daniel Well I have two sons so I m out of the question on this Anybody else
Campion I attended and it was a great event and I applaud it
Hoffman Okay thanks for coming
Daniel And it s a revenue maker Money maker for us Excellent No good job and obviously
it s very popular I assume is there a limit to the number of couples that can come per night That you have
Ruegemer Yep 50 It is 50 and that s kind of based on rec center capacity and layout of the
facility and we re always looking for ways to expand that if that s possible but we re kind of
locked within that parameter right now
Daniel Alright And was it pretty evenly split between Friday and Saturday
Ruegemer Friday s always the more popular Yeah I mean for the most part it was pretty
equal
Daniel Alright Well thank you Jerry Again another great success for our recreation program
Ruegemer Thank you
Daniel What can we say like you said February Festival was a great success Good weather for
February and obviously Daddy Daughter night turned out really well Is there anything else I
think that s about it Is this now time when I can leave
Scharfenberg Before you leave Jeff I just wanted to notify the rest of the commission that if you recall in the January meeting there was the ability of the commission to nominate a person
for the Service Award for the Rotary Service and after the meeting I had mailed Jeff and wanted
to let him know that I had thought of somebody and I wanted to nominate my wife for her
service with the Girl Scouts and her involvement with Girl Scouts over the last 5 to 6 years
And then also this benefit that she helped put on in 2008 for a Chanhassen family so Jeff indicated that he was fine with that and I put together a nomination and submitted it on behalf of
the committee last week so I just wanted to let you guys know that we did submit somebody
Daniel Thank you Steve
Scharfenberg Yep
Hoffman Now you can excuse yourself Chair
40
110
Park and Recreation Commission February 24 2009
Daniel Now I ll excuse myself By the way am I done for the night then
Hoffman Yeah
Daniel Okay
Stolar Take a cookie
Daniel No I ve had enough of those today but thank you
Hoffman We started early this morning 7 30
Daniel Gentlemen have a good night and we ll see you next March right
Hoffman Yep March
Daniel Thank you very much
Hoffman Thanks Jeff
Vice Chair Smith took over the meeting
RECOMMENDATION FOR NEW PARK AND RECREATION COMMISSION
MEMBERS
Smith We interviewed the two We did not Ron Jenson and Elise Ryan We did not interview
Chair Daniels But all three of them will go before the council in a couple weeks I assume
Stolar Well just based on my feedback I guess I ll so we can start the discussion I ll put forth
that we recommend the council appoint reappoint Chair Daniel and also appoint Elise Ryan is
my evaluation I think Mr Jenson was a very good candidate too as far as his interest and
eagerness and would certainly encourage the council to look for other opportunities I did have the chance to ask him you know if there were other ones of interest he did have a concern as far
as the timing because this timing worked well for him but he wouldn t rule it out if the timing
became available We always like seeing the interest but as far as from the interviews and also
obviously the previous work of Chair Daniel I propose we recommend Jeff Daniel and Elise
Ryan
Scharfenberg I would second that recommendation
Smith All in favor Or any other discussion
Campion No I completely agree as well She seemed to have great experience and insight and
questions and thoughts about what the commission does and could do so
41
111
Park and Recreation Commission February 24 2009
Smith Yeah I strongly agree as well with that We have a motion We have a second Any
further discussion
Stolar moved Scharfenberg seconded that the Park and Recreation Commission
recommend that the City Council appoint Jeff Daniel and Elise Ryan to the Park and
Recreation Commission All voted in favor and the motion carried unanimously with a
vote of 4 to 0
Stolar Before we leave this topic I just want to thank Commissioner Campion for joining us for
these past couple years and wish you well
Hoffman He ll be back in March
Campion It s been a pleasure I ll be back in March and I don t intend to leave for good Just
until I can finish my MBA program here hopefully in a year and then if there s an opening I ll I
hope to apply again
Hoffman Does your March ending date work as far as you know now
Campion Yes
Hoffman We should plan to take him out
Stolar Sounds good
Hoffman Plan on it in March
Stolar It s not the last Tuesday in March right It s the fourth March has five Tuesdays I
believe Something like that
COMMISSION MEMBER COMMITTEE REPORTS None
COMMISSION MEMBER PRESENTATIONS None
ADMINISTRATIVE PACKET
Hoffman Did you see the annual survey That s done by park dedication We re still leading but we re not at the top so
Scharfenberg moved Campion seconded to adjourn the meeting All voted in favor and
the motion carried unanimously with a vote of 4 to 0 The Park and Recreation
Commission meeting was adjourned
Submitted by Todd Hoffman
Park and Rec Director Prepared by Nann Opheim
42
112
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building lnspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
lb
MEMORANDUM
f0 TO Paul Oehme Director of Public Works City Engineer
FROM Alyson Fauske Assistant City Engineer
DATE March 23 2009
SUBJECT 2009 Street Rehabilitation Project 09 01
Call Assessment Hearing
PROPOSED MOTION
The City Council is recommended to call the assessment hearing for the 2009
Street Improvement Project City Project 09 01
City Council approval requires a simple majority vote of the City Council
present
DISCUSSION
For the 2009 Street Improvement Project staff is proposing to rehabilitate
approximately 3 1 miles of streets including
Proiect Area 1 Urban Residential
Chaparral Court
Chaparral Lane
Redwing Court
Redwing Lane S of Kerber Blvd
Pima Lane
Pontiac Lane
Pontiac Court
Buckingwood Court
L rC
d fIO llI lMi
Proiect Area 2 Rural Residential
Lakota Lane
Mandan Circle
V ogelsburg Trail
Proiect Area 3 Commercial Industrial
West 78th Street Hwy 101 to City Limits
7ih Street
th West 187 Avenue
Quattro Drive
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 113
09 01 Call Assessment Hearing
March 23 2009
Page 2 of2
The project includes the mill and overlay of streets and replacement of some concrete curb and
gutter Bids were received and opened on Friday March 13 2009 and are currently being
tabulated The bids appear to be within the amount budgeted for the project
FUNDING
Forty percent 40 of the street rehabilitation cost will be assessed to the benefiting property
owners The remainder ofthe project cost will be paid from the storm sewer enterprise fund and
revolving street assessment account
Estimated
Cost Amount Assessed Amount
Budgeted
Project Area la Low Density
Urban Residential
211 314 23 84 525 69
1 432 64 unit 59 units
Project Area la Medium Density
Urban Residential
413 875 77 165 550 31
634 30 unit 261 units
Project Area 2 Rural Residential 145 845 00 58 338 00
2 430 75 unit 24 units
Project Area 3 Commercial
Industrial
315 525 00 126 210 00
see table on page 6
J lL ill QY Y l OQQ QQ
Trail Improvements and
Sidewalk Repair 100 000 00 n a
Total 1 261 560 00 434 624 00 1 300 000 00
Per state statute the City Council must call the assessment hearing and publish the hearing date at
least two weeks prior to the assessment hearing Staff intends to publish the notice in the April 9
2009 edition of the Chanhassen Villager This schedule provides just over two weeks time
between the publication date and the assessment hearing
SCHEDULE
The anticipated project schedule is as follows
Assessment Hearing April 27 2009
Project Begins May 2009
Substantial Completion August 2009
Attachment Resolution
G ENG PUBLIC 2009 Projects 09 01 2009 Street improYements 03 23 09 call assessment hearing docx
114
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE RESOLUTION NO
MOTION BY SECONDED BY
A RESOLUTION CALLING THE ASSESSMENT HEARING FOR THE
2009 STREET IMPROVEMENT PROJECT NO 09 01
WHEREAS Minnesota State Statute 429 regarding special assessments for public
improvement projects requires City Council to officially set the assessment hearing date for capital
improvement projects
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
CHANHASSEN MINNESOTA
1 A hearing shall be held on the 2ih day of April 2009 in the Council Chambers at city
hall at 7 00 p m to pass upon such proposed assessment and at such time and place all persons
owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment
2 The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing and
shall state in the notice the total cost of the improvement The clerk shall also cause mailed notice to
be given to the owner of each parcel described in the assessment roll not less than two weeks prior to
the hearings
3 The owner of any property so assessed may at any time prior to certification of the
assessment to the county auditor pay the whole of the assessment on such property with interest
accrued to the date of payment to the City of Chanhassen except that no interest shall be charged if
the entire assessment is paid within 60 days from the adoption of the assessment The property
owner may at any time thereafter pay to the City of Chanhassen the entire amount of the assessment
remaining unpaid with interest accrued to December 31 of the year in which such payment is made
Such payment must be made before November 15 or interest will be charged through December 31
ofthe succeeding year
Passed and adopted by the Chanhassen City Council this 23rd day of March 2009
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT RECUSED
G ENG PUBLIC 2009 Projects 09 01 2009 Street improvements resolution docx
115
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
ic
c
MEMORANDUM
7 J
TO Paul Oehme City Engineer Director of Public W orks
FROM Joseph Shaml Project Engin
DATE March 23 2009
SUBJECT 2009 Sanitary Sewer Rehabilitation I I Project No 09 03 Authorize
Preparation of Plans and Specifications
PROPOSED MOTION
The City Council authorizes preparation of plans and specifications for the 2009
Sanitary Sewer Rehabilitation Project
City Council approval requires a simple majority vote of the City Council present
BACKGROUND
The Metropolitan Council has implemented a program to help decrease I I into the sanitary
sewer system A rainfall event in 2005 caused our sanitary system to exceed the allowed rate
of flow entering the system In order to reduce flow from going above the allowed levels the
Metropolitan Council has required the City to either repair the sanitary sewer system which
would decrease clear water I I from entering the system or incur surcharge fees to help
pay for infrastructure expansion The City has chosen to repair the sanitary sewer system
where warranted
DISCUSSION
The 2009 project will fix some of the I I problem areas that were identified in the 2008 I
I project these areas are known to contribute I I to the system Improvements will include
lining sewer pipes pipe joint sealing replacing castings grouting manholes and pipe joints
Repair areas proposed for the 2009 project will be near the new high school and adjacent to
Lyman Boulevard and Audubon Road The sewer pipes in these areas are structurally in poor
condition and have I I problems The deterioration of these pipes and joints significantly
contribute to I I due to the depth of the pipes and the level of the groundwater in the area
Staffhad looked at replacement of the pipe in conjunction with the Lyman Boulevard
reconstruction but replacement was determined to be more expensive
Staff is working with the City of Chaska to fix their sewer pipe that connects to the City of
Chanhassen s This pipe was originally used by the City of Chaska for their industrial park
but for several years it has not been used since Chaska rerouted this flow to their new trunk
sewer line However if the property at the northwest corner of Audubon Road and Lyman
Boulevard would develop the City of Chaska would like to use the existing sewer pipe that
connects to the Chanhassen sewer Fixing the Chaska sewer pipe would be a 100 Chaska
cost The City of Chaska will contract for this work separately
Funding for this project has been budgeted for in the 2009 CIP Project SS OI2 and will be
paid for by the Sewer Utility fund The current project cost estimate for the work is
approximately 190 000
G ENG PUIUhlfiiha S ewi w tYlfb if em N1lP iI l RllMlfJfiJr ij w 116
Paul Oehme
2009 Sanitary Sewer Rehabilitation
March 23 2009
Page 2
The anticipated schedule of the project is as follows
Attachment
Approve Plan Spec Authorize Ad for Bids
Bid Opening
A ward Contract
Substantial Completion
April 13 2009
April 30 2009
May 11 2009
July 8 2009
1 2009 Sanitary Sewer Rehabilitation Project Location Map
2 CIP Page
g eng public 2009 projects 09 03 i i repairs auth plans specs 2009 i i doc
117
t 11 II l lJ l d C R 18
MH REPAIR 37 007
New
High
School
MFrREPAtR
H REPAIR
40 004 40 005 40 006
Chaska Utility
Repair Area
Spot Repair
181 Manholes
Chanhassen
Chaska
E223 Lining Area
Sewer I I Review 2009
Project 09 03
March 11 2009
118
Capital Improvement Program
City of Chanhassen MN
Project 88 012
2009 thru 2013
Contact Paul Oehme
Department Sanitary Sewer hnprovements
Type Improvement
Useful Life Unassigned
Category Utilities
i
Priority nfa
Total Project Cost 750 000
Project Name Inflow and Infiltration Abatement
Account 3 Account 1 701 7024 4751
Account 2
roj 100 1 repaim d rill oo of g OW Th prognun o d oud pom of
entry of ground water and surface water into the City sanitary sewer system Projects have been identified from the 2006 Inflow and Infiltration
Report The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees
Justification
City staff has identified numerous older sewer lines that are in need of repair The City ofChanhassen pays the Metropolitan Council for sewage
treatment Those payments are based on the amount of flow generated by the City of Chanhassen Surface water and ground water that makes its
way into the system either through breaks displaced joints manhole covers or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City s lift stations Also MCES would place a surcharge the annual charge if the City
was not actively trying to reduce the inflow and infiltration problem
erationallmpactlOther
fforts may decrease operational costs MCES fees and emergency call outs It is also the city s intent to use connection charges to help fund
ose costs It is the city s belief that as new customers come on line those connection fees should help fund future infiltration problems
I
Expenditures
Maintenance
2009
200 000
Total 200 000
2010
200 000
200 000
2011
200 000
200 000
2012
75 000
75 000
2013
75 000
75 000
Total
750 000
750 000
I
i
111 I 1 1 i lil
I il
i i
i 11 I
II Iii l li 11 j
II
I I
Ii
I
i
1
Ii ill
I
II
Ii
I
I
ii
Funding Sources
Sewer Utility Fund
2009
200 000
Total 200 000
2010
200 000
200 000
2011
200 000
200 000
2012
75 000
75 000
2013
75 000
75 000
Total
750 000
750 000
I
II
i
i
93
119
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
ict
MEMORANDUM
TO Todd Gerhardt City Manager r jl l 1 i V
O W
FROM Karen J Engelhardt Office Manager
DATE March 23 2009
SUBJ Approval of 2009 Liquor License Renewals
PROPOSED MOTION
The City Council approves the 2009 liquor license renewals as listed on the
attached sheet with the exception of Cheers Wine Spirits contingent upon
receipt of all necessary documentation The City Council will act separately
on the application from Cheers Wine Spirits after the administrative
hearing that will be held in April
Approval requires a simple majority vote of those City Council members
present
Attached is a listing of all of the liquor licenses that are renewed annually by the
City Council This renewal is for the licensing period of May 1 2009 through
April 30 2010 As of this writing staff has not received all of the necessary
documentation from every license holder but this is typical and no license will be
issued until all documentation is complete
The Carver County Sheriff s Department has completed a background
investigation on the applicants and operating managers of each establishment
This includes criminal history outstanding warrants driving records and calls to
establishments This investigation revealed that Cheers Wine Spirits
530 West 79th Street failed a compliance check and sold alcohol to a minor
Representatives of this establishment will be required to attend an administrative
hearing before the City Council in April prior to approval of their license
Staff also reviewed property tax and utility bill records for each applicant One
establishment s taxes are delinquent and City Code requires that this be paid prior
to issuance of the license Staff contacted this establishment and was assured that
they were in the process of making payment This license will not be issued until
taxes are paid in full
Chanhassen is a Community for life Providing for Today and Planning for Tomorrow 120
Mr Todd Gerhardt
March 19 2009
Page 2
RECOMMENDA TION
Staff recommends that the City Council approve the 2009 liquor license renewals
as listed on the attached sheet with the exception of Cheers Wine Spirits
contingent upon receipt of all necessary documentation The City Council will act
separately on the application from Cheers Wine Spirits after the administrative
hearing that will be held in April Approval requires a simple majority vote of
those City Council members present
Following Council approval I will forward all of the licenses to the Liquor
Control Division at the Minnesota Department of Public Safety for final
processing The state requires that these documents be in their office by
April 1 2009
A TT ACHMENTS
1 2009 Liquor License Holders
121
2009 LIQUOR LICENSE APPLICATIONS
ON SALE INTOXICATING LIQUOR LICENSES
All fees listed include 200 Sunday Sales fee except High Timber Lounge
Axel s 560 West 78th Street
Chanhassen Dinner Theatres 501 West 78th Street
Applebee s Neighborhood Grill Bar 590 West 79th Street
High Timbers Lounge Meeting Rooms 591 West 78th Street no Sunday Sales
Houlihan s 530 Pond Promenade
Chanhassen American Legion Post 580 290 Lake Drive East
Buffalo Wild Wings 550 West 79th Street
Chipotle Mexican Grill 560 West 79th Street
Rey Azteca 7874 Market Boulevard
The School II 600 Market Street Suite 170
OFF SALE INTOXICATING LICENSES
MGM Liquor Warehouse 7856 Market Boulevard
Cheers Wine Spirits 530 West 79th Street
Byerly Wine Spirits 780 West 78th Street
Century Wine Spirits 2689 West 78th Street
OFF SALE 3 2 MALT LIQUOR LICENSES
Kwik Trip 402 2201 West 78th Street
Chanhassen Winner Company 380 Lake Drive East
Cub Foods 7900 Market Boulevard
Holiday Stationstore 390 2960 82nd Street
ON SALE 3 2 MALT LIQUOR LICENSE
Bluff Creek Golf Association 1025 Creekwood Drive
RSS Golf 825 Flying Cloud Drive
Halla Greens Golf Course 425 Pioneer Trail
ON SALE BEER WINE LICENSES
Na s Thai Cafe 566 West 78th Street
Byerly s Restaurant 800 West 78th Street
Happy Garden Restaurant 2443 Highway 7 West
Frankie s Pizza Pasta More 7850 Market Blvd
Total
Fee
6 315
13 304
9 809
7 862
9 809
9 809
9 809
6 315
6 315
6 315
200
200
200
200
58
58
58
58
410
410
410
410
410
410
410
83 008
122
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
IWNI ci chan hassen mn us
1
l IWK
MEMORANDUM
10
Paul Oehme Director of Public Works City Engineer
Alyson Fauske Assistant City Engineer
TO
FROM
DATE March 23 2009
SUBJECT Authorize Speed Study for West 78th Street between Century Boulevard
and Powers Boulevard PW262j
PROPOSED MOTION
The City Council is recommended to authorize the Minnesota Department of
Transportation to prepare a speed study for West 78th Street between Century
Boulevard and Powers Boulevard
City Council approval requires a simple majority vote of the City Council present
DISCUSSION
West 78th Street from Century Boulevard to Powers Boulevard is currently posted at 30
mph in accordance with Minnesota Statute 169 14 Staff completed an in house traffic
study that shows the speed limit in this area could support a higher speed limit Staff has
reviewed this potential change with the Carver County Sheriffs office and they are in
support of this segment of roadway posting a higher speed limit
Only the Commissioner of Transportation may change the speed limit based on the
results of an engineering and traffic investigation Speed limits are typically set at the
85th percentile meaning 85 of the traffic is moving at or below that speed Other
factors also are considered in setting speed limits such as pedestrian movements
development type topography and roadway geometrics
MNDOT is unable to provide a timeframe in which the traffic study will be completed
Staff will provide the Council with an update when more information is available
Attachment Resolution
g eng public pw262 j 03 23 09 authorize speed study docx
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 123
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE RESOLUTION NO 2009
MOTION BY SECONDED BY
RESOLUTION TO REQUEST A SPEED STUDY FOR WEST 7STH STREET BETWEEN
CENTURY BOULEVARD AND POWERS BOULEVARD
WHEREAS West 78th Street is a local street within the City ofChanhassen and
WHEREAS the current speed limit of West 78th Street between Century Boulevard and Powers
Boulevard is 30 mph and
WHEREAS only the Commissioner of Transportation for the State of Minnesota has the authority
to change the speed limit
NOW THEREFORE be it resolved by the City Council of the City ofChanhassen Minnesota
The City requests that the Minnesota Department of Transportation conduct a speed study
on West 78th Street between Century Boulevard and Powers Boulevard and take action as
deemed appropriate
Passed and adopted by the Chanhassen City Council this day of 2009
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT
G ENG PUBLIC PW262 j resolution docx
124
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
WWN ci chanhassen mn us
MEMORANDUM
TO Mayor and City Council
FROM Todd Gerhardt City Manager
bW
March 23 2009 f DA TE
SUBJ Presentation from SouthWest Transit State of the Agency
SouthWest Transit SWT was created in 1986 under ajoint powers agreement
between Chanhassen Chaska and Eden Prairie to provide public transit service to
these cities SWT is governed by a seven member commission of which each of
the three member cities has an appointed resident as well as an elected official
The City of Chanhassen s members are Neil Anderson and Mayor Tom Furlong
respectively The seventh member is a rider representative
Each year SouthWest Transit prepares a State of the Agency to review the
previous year and look ahead at what is being planned for the upcoming year
SouthWest Transit CEO Len Simich will be attending our Monday meeting to
present the 2009 State of the Agency This item was placed on the agenda to
keep the City Council and the public informed about our local public transit
services No action is required of the City Council regarding this item
g admin tg swt state of the agency report doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 125
6
PATROL DIVISIO N
CHANHASSEN STATION
To
From
Mayor
City Council
tJbf I Lieutenant Jim Olson 6
Date 03 12 09
Re Items for March Council Meeting
1 Sheriff s Office Area Report February Attached
2 Sheriff s Office Area Citation List February Attached
3 Crime Alert issued by Crime Prevention Specialist
4 Community Service Officer Report February Attached
5 Miscellaneous Items I will have brief information for Council on recent
activities or items of interest
126
City of Chanhassen
February 2009
Monthly Report
127
Listed below is a description of each of the different classifications of calls for service
which the Carver County Sheriffs Office received and processed for your area
ICRIMINAL
Part I Crimes
Arson Intentionally destroy property by fire
Assault Aggravated Assault where substantial injury is caused or deadly weapon used
Burglary Unlawful entry into a structure to commit a crime
Homicide Intentional taking of a persons life
Robbery Taking of property in the presence of another with use of force
Sex Crime felony Forcible sexual assault All felony sex crimes
Theft Taking of property stealing
Theft Vehicle Theft of a motorized vehicle
Part II Crimes
Abuse Neglect Chargeable abuse or neglect of children or adults
Assault Altercation between parties where actual physical harm occurred
Court Order Violations Violation of court orders
Disturb Peace Chargeable disturbance of peace Harassment disorderly conduct
Drug Violation All drug violations possession of sale of manufacture of
Gambling Unlawful operate promote or assist in the operation of gaming
Liquor Laws Illegal Consumption sale or possession of liquor
Misc Criminal Minor offenses that do not fall under any other classification
Property Damage All damage to property including vandalism littering and trespassing on property Runaway Juvenile runaway
Sex Crimes Misc sex crimes criminal sexual conduct sexual abuse pornography
indecent exposure non felony sex crimes
Suspicious Activity Suspicious activity where charges result
Theft Related Fraud credit card theft ID theft issuance on bad check counterfeiting swindle
Traffic Alcohol Traffic stop or accident involving a driver under the influence of alcohol or drugs Traffic Other Traffic stop that results in a traffic criminal charge DAC IPS Hit and Run
Weapons Violation of manufacture sale purchase transport use of firearm
128
NON CRIMINAL
Abuse Neglect NC Investigation of abuse or neglect of a child or adult where no charges are filed
Alarm Checking on an alarm at a private residence or business
Animal Animal bites stray animals All calls involving animals
Assist other Agency Assist other law enforcement office state patrol or government departments
Auto Accd Fatality Auto accident in which a fatality occurred
Auto Accd Injury Auto accident in which injury and property damage occurred
Auto Accd Prop Damage Auto accident in which property damage occurred
Auto Accd MV vs Deer Auto accident involving a motor vehicle and deer
Background Record Check Records check for persons adopting a child military govt employment individual
Boat Water All incidents involving boats watercraft and or lakes
Child Care Assistance All background checks for Social Service unlicensed child care assistance
Child Custody Dispute Incidents involving dispute over child custody
Civil Process Service of civil papers court orders Assist with civil stand by situations
Disturb Peace NC Noise harassments disturbance of peace where charges are not filed
Domestic Verbal argument between parties with relationship where no charges are filed
Driving Complaint Complaints of bad driving behavior
Drug Information Information regard drug activity No charges filed
Fire Call Fires and assist to fire departments
Gun Permit Acquire Application for a permit to purchase a handgun
Gun Permit Carry Application for a permit to carry a handgun
Gun Permit Transfer Applicaton for the transfer of one registered gun to another
Explosive Firearms Dlr Application for a permit for explosives or firearms dealer license
House Business Check Check on residences or business when owners are away from property
License Day Care Background check for licensing day care
License Foster Care Background check for licensing foster care
License Liquor Background check for liquor licensing
License Peddler Background check for peddler licensing
Medical Assist persons with medical issues natural cause deaths
Mental Health Suicides 72 hr holds for mental health issues
Misc Non Criminal General law enforcement questions citizen assists lost and found
prop civil matters council packets and meetings juv disciplinary issues etc
Missing Person Missing Lost person
Open Door Located an open door to a business or residence
Prowler NC Person on property who does not belong window peeper No charges filed
Sex Offender Tracking Request from State to check location of registered sex offender
Snowmobile All incidents involving snowmobiles
Suspicious Act NC Suspicious persons acts or vehicles no charges
Traffic Misc Misc traffic issues stalled vehicle debris on roadway traffic control
parking violations vehicle in the ditch and motorist assists
Traffic Radar Display Traffic Speed Radar wagon
Traffic Stops All traffic stops initiated by officers
Transport Transport persons for various reasons
Unlock Veh Bldg Unlock doors of automobile residence or business for owners
Warrant Issued Warrant issued by Carver County Court Administration
Warrant Service Service of warrant for Carver County and other counties
129
CARVER COUNTY SHERIFF S OFFICE
City of Chanhassen
Month of February
2009 2009
I M H I f I I i e7
Part I Crimes
Arson 0 0
Assault Aqqravated 0 0
Burqlarv 3 6
Homicide 0 0
Robbery 0 0
Sex Crime Felony 0 0
Theft 18 36
Theft Vehicle 0 0
Total Part I Grimes 21 4
Part II Grames
Abuse Neqlect 0 0
Assault 2 8
Court Order Violation 0 0
Disturb Peace 7 11
Druq Violations 2 5
Gamblinq 0 0
Liquor Law Viol 0 1
Misc Criminal 0 6
Property Damaqe 8 13
Runaway 1 1
Sex Crimes 1 1
Suspicious Activity 0 0
Theft Related 6 16
Traffic Alcohol 3 6
Traffic Other 1 2
Weapons 0 0
Total Part II Grimes 31 70
ITOTAL CRIMINAL 52 112
0 0
1 1
1 5
0 0
0 0
1 1
22 35
2 3
27 45
0 0
7 9
0 1
5 13
3 5
0 0
1 2
1 2
3 23
0 1
0 0
0 0
16 21
7 10
1 2
0 0
44 I 8
71 134
130
2009 2009
IVIVI II YTD I
INUN
IAbuse Neglect not charqable 5 5
Alarm 68 136
Animal 32 52
Assist other Aqency 7 15
Auto Accd Fatality 1 1
Auto Accd Injury 3 8
Auto Accd Prop Damaqe 40 83
Auto Accd MV Deer 2 5
Backqround Records Check 5 13
Boat Water 1 1
Child Care Asst Unlicensed 0 0
Child Custody Dispute 2 4
Civil Process 2 2
Dist Peace not charqable 16 28
Domestic not charqable 3 7
Drivinq Complaints 26 39
Druq Information Onlv 0 2
Fire Call 12 32
Gun Permit Acquire 14 26
Gun Permit Carry 8 14
Gun Permit Transfer 0 0
Explosive Firearms Dlr Permit 0 0
House Business Check 1 4
License Day Care 1 2
License Foster Care 0 0
License Liquor 0 0
License Peddler 1 1
Medical 49 104
Mental Health 1 8
Misc Non Criminal 39 71
Missina Person 0 3
Open Door 13 14
Prowler not charqable 3 7
Sex Offender Trackinq 0 0
Snowmobile 0 2
Suspicious Act not charqable 52 102
Traffic Misc 117 249
Traffic Radar Display 0 0
Traffic Stops 372 720
Transport 0 1
Unlock Veh Blda 6 11
Warrant Service 5 16
TOTAL NON UI 1788
ITOl AL REPORTED 959 1900
2008
MONTH
2008
YTD
3 6
84 155
31 64
10 27
0 0
8 16
42 80
1 2
12 12
0 0
0 0
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15 25
8 11
39 75
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11 17
10 17
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60 102
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123 236
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955 1907
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143
Office of County Sheriff
Carver County Government Center
Justice Center
606 East Fourth Street
Chaska Minnesota 55318 2102
Bud Olson Sheriff
Emergency 911
Sheriff Admin 952 361 1212
Admin Fax 952 361 1229
Dispatch 952 361 1231
Non Elllergency
CARVER
COUNTY
MEMO
Date
To
From
RE
March 5 2009
City of Chanhassen
Sandy Meyer
Statistical Reports
You will find enclosed your cities statistical reports for the month of February
In this packet you will also find an arrest and summons complaints report for the
month of January
We discovered a problem with the report that we have been running for arrests and
summons complaints The report was listing duplicates We have corrected this
problem and the report is now calculating and listing correctly
I have made the necessary correction to the 2009 year to date totals
I am sending the January report for your records please destroy the arrest and summons
complaint printout that was sent to you for January
Prior to the end of March I will be going back and double checking the 2008 arrest stats
that were sent to you I will advise you of any correction in your monthly March packet
Should you have any questions please feel free to contact me at 952 361 1264
Thank you
cit7
Equal Ol l ortullit ElIlployer
Pri7lled Oil 30 POS1 ColI UlIler Recycled Paper
144
February 2009 CSO Highlights
92 Total Calls
CITY OF
CHANHASSEN Animal Wild animal calls 1
7700 Market Boulevard February Comparison PO Box 147
Chanhassen MN 55317 Barking Dog 2
12 2008 2009
Animal at large 5
Administration Impounds Lock Outs 3 Lock Outs 5
Phone 952 227 1100 Animal 14 Animal 12
Fax 952 227 1110 Miscellaneous 4 Traffic 26 Traffic 41
Building Inspections
Code 17 Code 14
Phone 952 227 1180 Traffic Personal injury crash 3 Other 14 Other 20
Fax 952 227 1190 Parks 5 Parks 0
Engineering Property Damage crash 1
Total 78 Total 92
Phone 952 227 1160 46
Fax 952 227 1170 Stall Motorist assist 30
Finance Other Traffic 7
Phone 952 227 1140
Fax 952 227 1110 Vehicle Lock Out 5
Park Recreation
Phone 952 227 1120 Parks Park Ordinance Enforcement 0
Fax 952 227 1110
Recreation Center Code Enforcement
2310 Coulter Boulevard
Phone 952 227 1400 Junked Vehicle 0
Fax 952 227 1404 14 Year To Date
Parking 13 Comparison
Planning
Natural Resources Outdoor Storage 0 2008 2009
Phone 952 227 1130
Fax 952 227 1110
Misc 1 Lock Outs 11 Lock Outs 10
Public Works Animal 33 Animal 20
1591 Park Road Other Medicals 14 Traffic 83 Traffic 87
Phone 952 227 1300 Code 29 Code 22
Fax 952 227 1310 Other 25 Other 29 Fire Calls 2 Parks 14 Parks 0
Senior Center 20
Phone 952 227 1125 Other 3
Fax 952 227 1110 Total 195 Total 168
Web Site Found Property 1
VvWW ci chanhassen mn us
Cnanhassen s a Community hx Ute for Today and Planning for Tomorrow 145
@ u lOu u@@@@ fi @rnJOlfi @ f@W@ fi O@ fi
@@ fW@ f @@O J fi Qw @ u@rnJffiF@ @lNTI@@
CITY OF
ClWUliSSEN
Crime Alert
Occupied Residential Burglaries Chanhassen
02 18 09
Between 02 13 09 and 02 16 09 two 2 residential burglaries were reported in Chanhassen Both
burglaries occurred overnight hile the families were at home asleep In one burglary the suspect s
entered the home while the other incident was confined to the attached garage Neither burglary had
signs of a forced entry In both cases vehicles containing garage door openers were parked in the
driveways It is unknown if the burglaries are connected
Items stolen included electronics a gun and garage door opener
Burglarv Locations Longacres Drive and Ringneck Drive See map below
Theft from a vehicle parked in a driveway was reported on the same day and within close
proximity to one of the burglaries
The City of Chanhassen and Carver County Sheriff s Office would like to remind citizens on how
to reduce the risk of burglary theft
A simple and effective first step to preventing home burglaries is locking doors and windows
Tips for Your Daily Routine
o When not in use close and lock all exterior doors including the garage
and lower level windows
o Lock the door leading from the garage into the house when leaving home
or retiring for the evening
o Remove all garage door openers from vehicles parked in the
driveway street
o Keep vehicles locked and remove all valuables including those parked in
the garage
o Make sure all exterior doors are equipped with good quality locks
especially deck and patio doors which are a common point of entry in a
burglary
o Record serial numbers and take pictures of other valuables such as
jewelry A serial number from a lap top computer that was stolen in a 2008
Chanhassen burglary led to the arrest of a suspect
Remain watchful of activity in your neighborhood Don t worry about bothering the police
The City of Chanhassen and Carver County Sheriff s Office would like to encourage citizens to
immediately call 911 when they hear or observe activity that appears suspicious
For more information on how to secure your home call or email Chanhassen Crime Prevention
952 227 1610 or bhoiseth@ci chanhassen mn us
146
3b
rllrll t tLi b l 1 lll ID3 I CHANHASSEN FIRE DEPARTMENT
P O Box 97 7610 Laredo Drive Chanhassen MN 55317
Bus Phone 952 227 1200 Minnewashta Station NO 2 Phone 952 474 7094
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Gregg Geske Fire Chief
Roger Smallbeck I st Assistant Chief
Rick Rice 2nd Assistant Chief
Mark Littfin Fire Marshal b
March 12 2009 DATE
SUBJ Monthly City Council Update
Fire Department Overview
Staffing is at 38 active firefighters and 4 probationary firefighters as of March 12 2009
allocation is 45 PTEs
As of March 12 2009 we had responded to 89 calls for service this year down 27 from the same
time in 2008
Training This month s training consisted of first in training EMT training and basic animal
rescue techniques
Fire Marshal
Fire Prevention Nothing new to report on at this time
Fire Investigations The Fire Department responded to a working house fire at 7210 Juniper
Avenue on February 17 2009 at 11 02 A M The first arriving units reported heavy flame and
smoke showing An aggressive attack by firefighters had the main fire under control within 45
minutes Mutual aid help was provided on scene by Victoria Chaska and Excelsior Fire
Departments Eden Prairie Fire Department was standing by at Station 1 and responded to two
medical emergency calls Ridgeview Paramedics were also on standby at the fire scene in case
they were needed Firefighters left the scene a little after 2 00 No one was at home at the time
and there were no injuries Upon examining the cause of the fire it was determine to have started
147
in the basement of the home A dehumidifier and extension cord are being examined further by
the private fire investigators
Fire Inspections New construction These are current building projects that are at various
stages of construction Carver County License Center Chanhassen High School Country Suites
remodel Walgreens Autobahn Motorplex Snap B LG Building LD L Building and
Chanhassen Family Dental All projects are moving along well with no major problems
Existing buildings Apartment building inspections are about half way done Restaurant
inspections will begin within the next few weeks
148
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
1
il 5
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Angie Auseth Planner I
DATE J March 23 2009
SUBJ Senn Metes and Bounds Subdivision and Variance for a Private
Street Planning Case 09 02
PROPOSED MOTION
The Chanhassen City Council approves Alternate B for Planning Case 09 02
with a variance to allow a private street with a width of less than 20 feet and
less than a 7 ton design and approves the subdivision creating two lots as
outlined in the staff report subject to conditions 1 18 and adoption of the
attached Findings of Fact and Action
City Council approval requires a majority of City Council present
EXECUTIVE SUMMARY
The applicant is requesting a two lot metes and bounds subdivision to create a
second building lot and a variance to allow a private street to serve the parcels
Plannin2 Commission Update
A public hearing was held at the February 17 2009 Planning Commission meeting
for this item The Planning Commission voted 4 to 0 to approve the request for a
metes and bounds subdivision and variance for the private street City Code requires
a public hearing at the City Council meeting for a metes and bounds subdivision
Prior to the Planning Commission meeting the applicant contacted staff and agreed
to Alternate B which eliminated all Zoning variance requests The applicant is
therefore requesting approval of Alternate B A variance to allow access via a
private street is still required as part of the subdivision request
The Planning Commission discussed the current drainage issues on the west side of
the cul de sac for Willow View Cove Several neighbors stated the area is often
flooded and under water Staff visited the site and did not observe any drainage
issues or obstructions within the street or from the north Runoff to the street was
draining to the catch basin at the low point of the cul de sac Off street drainage
from the north was flowing through the existing culvert under the driveway and
ultimately into the storm sewer The applicant is required to submit a grading plan
for review and approval prior to recording of the subdivision at which time staff will
evaluate the proposed drainage to ensure that it does not negatively impact the
adjacent properties or stormwater system
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 149
Todd Gerhardt
Senn Metes and Bounds Subdivision
March 23 2009
Page 2
The Planning Commission also discussed the aesthetics of adding an additional lot and home within
the neighborhood Without a tree survey it is difficult to know how many trees are located on the
site and where they are located Additionally it is unknown what trees will be removed during
construction The Planning Commission added a condition requiring the applicant to work with
staff to provide landscaping to screen the adjacent properties
The Planning Commission minutes for February 17 2009 are attached
RECOMMENDATION
Staff and the Planning Commission recommend the following motion
The Chanhassen City Council approves Alternate B for Planning Case 09 02 with a variance to
allow a private street with a width of less than 20 feet and less than a 7 ton design and approves
the subdivision creating two lots as outlined in the staff report subject to conditions 1 18 and
adoption of the attached Findings of Fact and Action
ATTACHMENTS
1 Findings of Fact and Action
2 Planning Commission Staff Report Revised Dated February 17 2009
3 Planning Commission Verbatim Minutes dated February 17 2009
g plan 2009 planning cases 09 02 senn subdivision variance executive summary 3 23 09 doc
150
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
FINDINGS OF FACT
AND ACTION
AL TERNA TE B
INRE
Application of Mark and Suzanne Senn for a two lot subdivision with zoning variances to create a
second building lot and a variance to allow a private street to serve the parcels
On March 23 2009 the Chanhassen City Council met at its regularly scheduled meeting to
consider the application The City Council conducted a public hearing on the proposed
subdivision with variances preceded by published and mailed notice The City Council heard
testimony from all interested persons wishing to speak and now makes the following
FINDINGS OF FACT
1 The property is currently zoned Single Family Residential RSF
2 The property is guided in the Chanhassen Comprehensive Plan for Residential Low
Density 1 2 4 0 units per net acre uses
3 The legal description of the property is Tract A of Registered Land Survey 109
4 The city council may grant a variance from the regulations contained in this chapter as part of
the plat approval process following a finding that all of the following conditions exist
The subdivision variance is required to allow a private street to serve the subject development
a The hardship is not a mere inconvenience
Finding The hardship is not a mere inconvenience The proposed private street preserves
site features Reconstruction of the private street will cause environmental impact
b The hardship is caused by the particular physical surroundings shape or typographical
conditions of the land
Finding The hardship is caused by the particular physical surroundings shape and
topographical conditions of the land The subject parcel is the largest lot within the Kurvers
Point subdivision
c The conditions upon which the request is based are unique and not generally applicable to
other property
1
151
Finding The conditions upon which the request is based are unique and not generally
applicable to other properties due to the unique site features
d The granting of the variance will not be substantially detrimental to the public welfare and is
in accord with the purpose and intent of this chapter the zoning ordinance and
comprehensive plan
Finding The granting of a variance will not be substantially detrimental to the public
welfare and is in accord with the purpose and intent of this chapter the zoning ordinance
and comprehensive plan The applicant is proposing to access the site via a private street
This option will minimize grading and tree removal
5 SUBDIVISION FINDINGS
a The proposed subdivision is consistent with the zoning ordinance
Finding The applicant s proposal is inconsistent with the requirements of the RSF
district The proposed lot can comply with the minimum zoning requirements
b The proposed subdivision is consistent with all applicable city county and regional plans
including but not limited to the city s comprehensive plan
Finding The proposed subdivision is consistent with the comprehensive plan and
subdivision ordinance if the private street standards variance is approved
c The physical characteristics of the site including but not limited to topography soils
vegetation susceptibility to erosion and siltation susceptibility to flooding and storm
water drainage are suitable for the proposed development
Finding The proposed site is suitable for development subject to the conditions specified
in this report
d The proposed subdivision makes adequate provision for water supply storm drainage
sewage disposal streets erosion control and all other improvements required by this
chapter
Finding The proposed subdivision is served by adequate urban infrastructure
e The proposed subdivision will not cause environmental damage
Finding The proposed subdivision will not cause significant environmental damage
subject to conditions of approval The proposed subdivision contains adequate open areas
to accommodate a house pad
f The proposed subdivision will not conflict with easements of record
2
152
Finding The proposed subdivision will not conflict with existing easements but rather
will expand and provide all necessary easements
g The proposed subdivision is not premature A subdivision is premature if any of the
following exists
1 Lack of adequate storm water drainage
2 Lack of adequate roads
3 Lack of adequate sanitary sewer systems
4 Lack of adequate off site public improvements or support systems
Finding The proposed subdivision will have access to public utilities and streets
6 The planning report 09 02 dated February 17 2009 prepared by Angie Auseth et aI is
incorporated herein
ACTION
The Chanhassen City Council approves Planning Case 09 02 with a variance to allow a
private street with a width of less than 20 feet and less than a 7 ton design and approval of the
subdivision creating two lots based on these findings of fact for Alternate B
ADOPTED by the Chanhassen City Council this 23rd day of March 2009
CHANHASSEN CITY COUNCIL
BY
Its Mayor
3
153
CC DATE March 9 2009 IT PC DATE February 17 2009
CITY OF CHANHASSEN REVIEW DEADLINE March 17 2009
CASE 09 02
BY AA JM JS ML TJ
PROPOSED ALTERNATIVE MOTIONS
A The Plan Jing Commission recommends appro al ofPlar ning Case 09 02 as shown in plans
dated received January 16 2009 with variances to pennit a lot area less than 15 000 square
feet lot depth less than 125 feet and front yard setbaok less than 30 feet as measured from
the 100 foot lot width and a 10 x 60 foot house pad allo ll a priyate street with a width of
less than 20 feet and less than a 7 ton design and approval of the subdiyision creating two
lots as outlined in the staffreport subject to conditions 1 15 below and adoption of the
Findings of Fact f or i lternate fL
Or
B The Planning Commission recommends approyal of City Council approves Alternate B for
Planning Case 09 02 with a variance to allow a private street with a width ofless than 20 feet
and less than a 7 ton design and denial of the lot area yariance to create a lot less than 15 000
square feet lot depth less than 125 feet and front yard setback less than 30 feet as measured
from the 100 foot lot width and a 10 x 60 f oot house pad and approves approval of the
subdivision creating two lots as outlined in the staff report subject to conditions 1 17 below
and adoption of the findings of fact for Alternate B
SUMMARY OF REQUEST The applicant is requesting a two lot metes and bounds
subdivision with variances to create a second building lot and a variance to allow a private street
to serve the parcels There are two alternative motions
1 i pprove the applicant s proposal f Jternate
2 Approve staffs recommendation Alternate B
LOCATION 7160 Willow View Cove Tract A of Registered Land Survey 109
APPLICANT Mark and Suzanne Senn
7610 Willow View Cove
Chanhassen MN 55317
PRESENT ZONING Single Family Residential RSF
2030 LAND USE PLAN Residential Low Density 1 2 4 units acre
ACREAGE 3 66 Acres
GROSS DENSITY 0 54 units per acre NET DENSITY 0 54 units per acre
154
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 2 of 14
I
LEVEL OF CITY DISCRETION IN DECISION MAKING
The City s discretion in approving or denying a variance is limited to whether or not the
proposed project meets the standards in the Zoning and Subdivision Ordinance for a variance
The City has a relatively high level of discreti6n with a variance because the applicant is seeking
a deviation from established standards This i a quasi judicial decision
The City s discretion in approving or denying a metes and bounds subdivision is limited to
whether or not the proposed subdivision meets the standards outlined in the Subdivision
Regulations and Zoning Ordinance If it meet these standards the City must approve the
subdivision This is a quasi judicial decision
APPLICABLE REGUATIONS
Chapter 18 Subdivisions
Chapter 20 Article XII Single Family Residential District
Sec 20 615 Lot Requirements and Setbacks
PROPOSAL SUMMARY
The applicant is requesting a metes and bounds subdivision to subdivide a parcel into two single
family lots with variances A metes and bounds subdivision is permitted when the resulting parcels
meet the minimum requirement of the zoning ordinance The applicant s proposal does not meet
the zoning ordinance requirements area depth and setbaclcs The proposal does not meet all
subdivision ordinance requirements 60 x60 house pad In order to proceed with a metes and
bounds subdivision the city must approve these variances The applicant and Staff is are
proposing an alternate design Alternate B that eliminates complies with all zoning variances
Both the applicant s request and staffs alternate design The proposal requires a variance to allow a
private street to serve both parcels
I J 155
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 3 of 14
The property is a riparian lot zoned RSF Single Family Residential District and gains access via
Willow View Cove The current site density is 0 27 units per acre The site is guided Low Density
1 2 4 units per acre The existing site density is well below the density permitted in the district
The lot area is 3 66 acres 159 429 square feet The RSF district requires a minimum lot area of
15 000 square feet for a non riparian lot and 20 000 square feet for a riparian lot The existing lot
area far exceeds the minimum requirements of the zoning district
There is currently a single family home located on the parcel The existing structure meets the
requirements of the RSF and Shoreland Management Districts ordinances
The applicant and Staff is are proposing an Alternate B with a variance to allow a substandard
private street with conditions outlined in the staff report A metes and bounds subdivision requires
City Council action only due to the nature of the request the Planning Commission should review
the complete application
SubJect ale 3 8 ac
2 11 ac
BACKGROUND
The subject site is a riparian lot located on the east
side of Lotus Lake and is part of the Kurvers Point
Subdivision The Kurvers Point Subdivision was
created in 1987 and consists of 42 single family
lots
The subject site is the largest lot within the
subdivision with an area of3 66 acres
When the subdivision was originally approved the
subject site was platted as Lot 4 Block 3 In
November 1989 the City Council passed a
resolution to approve an administrative
subdivision of Lots 4 and 5 Block 3 transferring
a portion ofland from Lot 4 to Lot 5
Kurvers Point
Subdivision
iL ClU1 t1l1 Prop 1 Lint
o
0
o
156
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 4 of 14
SUBDIVISION
The applicant is proposing a metes and bounds subdivision to subdivide a 3 66 acre site into two
single family lots served by a private street As previously stated a metes and bounds subdivision
is permitted when both resulting parcels meet the minimum requirements of the zoning ordinance
area width depth etc and abut a public or private street The applicant s proposal lteroate A
does not meet the minimum requirements of the zoning ordinance Therefore the applicant is
requesting approval of several variances in order to be able to create a metes and bounds
subdivision
CERTIFICATE OF SURVEY
p JCI ti V f S1 3 I
Wo I 0 rxf I
If
101l S
L IA
A lteroate A A pplieaot s Layeut
Regulations go eming lots served by a private street
The applicant s proposal requires the follov ing variances
Lot area variance The private street
serving the parcel must be located within
a 30 foot easement The area of the
Zoning Variaoees
calculated as part of the total lot area
Lot Depth Variance
Setback variances
8ubdhisioo Variaoees
60x60 house pad
Private Street
157
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 5 of 14
Alternate B staff s proposal
Staffhas developed an alternative layout that will meet the minimum requirements of the zoning
ordinance Staff proposes extending the easterly property line to the north edge of the private
street The lot will achieve a width of 100 feet 35 feet west of said line The front yard setback
and lot depth are measured from the 100 foot line The lot depth is increased from 96 feet to 131
feet By extending this property lines all zoning variances are eliminated and the only variance
request necessary is for the private street The applicant has agreed to go along with staff s
design Alternate B
Zoning Ordinance Regulations All Requirements Met
Minimum Lot Area The City Code requires a minimum lot area of 15 000 square feet
private street serving the parcel must
be located within a 30 foot easement
The area of the easement and the
private street may not be calculated
as part of the total lot area Staffs
layout proposes a parcel with an area
of approximately 15 500 1 square
feet Since the driveway access to
the proposed Tract C is not shown
on the plans staff is unable to
determine the exact area of the
private street The lot area must be
adjusted accordingly to maintain a
minimum of 15 000 square feet as
required in the RSF zoning district
The
The front setback of a lot served by
a Ilriv te street begins where the
wi hh achieves 100 feet
Lot Depth On lots served by a private street the front property line is measured where the lot
achieves 100 feet in width The front yard setback and lot depth are then measured from the
front property line All plans must demonstrate that a 60x60 house pad can be accommodated
on a newly created parcel Staffs proposal shows a lot width of 100 feet The lot depth is 131
feet The buildable area on the site can easily accommodate a 60 x 60 house pad leaving room
to accommodate improvements
Setbacks A structure must maintain a 30 foot setback from the 100 foot front property line
Staffs layout maintains all required setbacks
Subdivision Ordinance Regulations
The City Code requires a minimum 60 x 60 house pad 3 600 square feet be shown on the
plans or the proposed house type Staffs proposal reflects a 60 x 60 house pad
I
i
158
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 6 of 14
STREETS
The plan proposes accessing the lots via a private street utilizing the existing private driveway
The existing driveway gains access from the cul de sac located on the easterly side of the parcel
Willow View Cove Once the commonality of the private street ends any portion of the private
driveway serving Tract D located on Tract C shall be placed in a cross access easement An
easement over the private street must be provided
Section 18 57 p ofthe City Code requires private streets to be constructed to a 7 ton design
with 20 foot pavement width and located within a 30 foot easement The applicant is requesting
a variance to maintain the existing width of 10 feet The intent is to minimize disturbance to the
mature trees on the site Staff is recommending approval of the variance
Private Street Criteria
Section 18 57 Streets s Private streets serving up to four lots may be permitted in the A2 RR
RSF R4 and RLM when less than four units per acre districts if the criteria in variance section
18 22 are met and upon consideration of the following
1 The prevailing development pattern makes it unfeasible or inappropriate to construct a
public street In making this determination the city may consider the location of existing
property lines and homes local or geographic conditions and the existence of wetlands
2 After reviewing the surrounding area it is concluded that an extension of the public street
system is not required to serve other parcels in the area improve access or to provide a
street system consistent with the comprehensive plan
3 The use of a private street will permit enhanced protection of the city s natural resources
including wetlands and protected areas
159
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 7 of 14
COMPLIANCE TABLE
Compliance Tract C Existing Lot
lterBate A Alternate B Tract D
15 000 sq ft 15 500 sq ft 142 500 sq ft
Lot Area Non Riparian Less than 15 000 sqft less private street less private
20 000 sq ft access and easement street access and
Riparian sq fl easement sq fl
Lot
Frontage 100 78 95 Private
Street
Lot Depth 125 g p 158 61 682
Front yard 30 extends 11 feet outside of 30 470 Setback buildable area
Rear Yard 30 non riparian 30 320 Setback 75 riparian
Site 25 Msy not exeeed 25 May not exceed 25 11 5 Coverage
There are a number of items that are needed in evaluating a subdivision that the applicant has not
addressed They include
Location of existing and proposed utilities
Location of the proposed driveway access to the proposed lot
Tree survey
Necessary easements
House Plan
These items must be addressed and submitted prior to recording
WETLANDS
The property abuts Lotus Lake a DNR Public Water In addition a review of topographic data
historic aerial photography the Web Soil Survey Data and the City s Second Generation Surface
Water Management Plan indicates that a fringe Type 1 3 wetland exists adjacent to Lotus Lake
Based upon the proposed lot split as submitted it appears that no wetland impacts will result
from the proposed activity In addition the proposed new lot is located well outside of any
wetland buffer areas or setbacks required under City Code
LAKES and BLUFFS
The proposed project is located within the shoreland district for Lotus Lake Lotus Lake is
classified as a recreational development lake Riparian lots must have a minimum lot size of
20 000 square feet while non riparian lots within the shoreland management district must have a
160
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 8 of 14
minimum size of at least 15 000 square feet Both proposed lots as shown in Alternate B will
meet the pertinent area requirement
Based upon topography provided by Carver County there does not appear to be any areas which
meet the criteria to be classified as a bluff
Erosion and Sediment Control
In the event that a building permit is issued for the property adequate erosion control best
management practices will need to be installed to prevent sediment from being discharged off the
site or into any water features such as wetlands lakes or stormsewer
Silt fence should be provided in areas where sediment may otherwise be carried off site All
upland areas disturbed as a result of construction activities shall be immediately restored with seed
covered with mulch or sodded according to the following table
Time
maximum time an area can remain unvegetated
when area is not activel bein worked
7 Days
14 Days
21 Days
Daily scraping and sweeping of streets shall be completed any time construction site soil mud
silt or rock is tracked or washed onto paved surface or street that would allow tracked materials
or residuals of that material to enter the storm water conveyance system Construction site
access points shall be minimized to controlled access points with rock entrance and exit pads
installed and maintained throughout construction
Water Quality Fees
Because of the impervious surface associated with this development the water quality fees for this
proposed development are based on residential development rates of 3 41O per acre Total area of
proposed Tract C equals 0 344 acres Therefore the water quality fees associated with this project
are 1 173 04
Water Quantity Fees
The SWMP has established a connection charge for the different land uses based on an average
citywide rate for the installation of water quantity systems This cost includes land acquisition
proposed SWMP culverts open channels and storm water ponding areas for runoff storage Single
Family Residential developments have a connection charge of 2 360 per developable acre This
results in a water quantity fee of approximately 811 84 for the proposed Tract C
161
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 9 of 14
SWMP Credits
This project proposes no on site water quality features Therefore no credit will be applied to
the proposed subdivision At this time the estimated total SWMP fee due payable to the City at
the time of recording is 1 984 88
GRADING AND DRAINAGE
A grading plan was not submitted with the proposal If the subdivision is approved a grading
plan must be submitted for review and approval The grading plan shall adhere to the
requirements set forth in the City Code
UTILITIES
A utility plan was not submitted with the proposal According to the utility as built information
for this area sanitary sewer lies along the shoreline of Lotus Lake and within Willow View
Cove It appears that the sanitary sewer service to the existing home on proposed Tract D
extends from the sewer along Lotus Lake The as builts do not show a sanitary sewer service
stub for proposed Tract C
According to the utility as built information the water service for the existing home on proposed
Tract D extends from a six inch lateral on the property to the south The as built does not show a
water service for proposed Tract C
If the subdivision is approved a utility plan must be submitted showing the existing sanitary
sewer and water services to the existing home the existing gas electric cable and telephone
services to the existing home and the proposed sanitary sewer and water services to the new lot
A drainage and utility easement must encompass any portion of the new services that cross
another property The easement width shall extend minimum of 10 feet from the service
If the sanitary sewer and or water service are extended from the utilities within Willow View
Cove an escrow must be posted for the restoration of the street The escrow amount will be
determined when the utility plan is submitted since the extent of excavation is unknown at this
time The escrow will not be released until it is deemed the area is in satisfactory condition after
one freeze thaw cycle
The sanitary sewer and water hookup charges for Tract C shall be paid with the building permit
application at the rate in effect at that time The 2009 rates are 5 087 for the City water hookup
charge 1 893 for the City sewer hookup charge and 2 075 for the Metropolitan Council sewer
charge The party applying for the building permit is responsible for payment ofthese hookup
charges
162
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 10 of 14
PARK DEDICATION
The nearest neighborhood park to this
subdivision is South Lotus Lake Park South
Lotus Lake Park is 7 42 acres in size and
features a playground boat access
tennislbasketball court and an open field Off
street parking is available at the park No
additional parkland acquisition is being
recommended as a condition of this
subdivision
TRAILS
The subject site can access the Highway 101
North pedestrian trail No additional trail
construction is being recommended as a
condition of this subdivision
It is recommended that full park fees in lieu of
parkland dedication and or trail construction be
collected as a condition of approval for the
metes and bounds subdivision The park fees
shall be collected in full at the rate in force
upon subdivision approval
TREE PRESERV A TION LANDSCAPING
Lotus Lake
The applicant has not submitted tree preservation calculations or survey If this subdivision is
approved the calculations and survey will be required prior to the issuance of a building permit
Even without specific calculations it is evident from aerial photos and a site visit that the
applicant will not exceed canopy coverage limits for the subdivision It appears that the
proposed lot will have significant tree removal
Existing conditions within the proposed lot Tract C include mature native sugar maple
basswood woods on the east and central portions of the lot and lawn and mature spruce on the
west side of the lot The proposed location of the home will remove a significant area of existing
trees due to grading and construction activities
163
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 11 of 14
Staff strongly recommends the preservation of the wooded area for the following reasons The
wooded area provides greater diversity and is self sustaining younger trees growing and
replacing older It also provides greater environmental benefit by producing more oxygen
sequestering more carbon alleviating more urban heat island effect providing wildlife habitat
and sheltering a greater area of land thereby reducing runoff an important consideration for a
lakeshore property
Due to the location of the proposed building pad in relation to the wooded area tree preservation
seems most applicable around the edges of the lot The wooded area lies between the road
access and the house pad The equipment used for construction will need a perimeter of access
around the building pad which is generally 15 20 feet The northwest comer of the house pad
lies 21 feet from the driveway This proximity will lend itself to the most convenient and
efficient access to the house pad and placement of the driveway and therefore will be cleared
The picture below represents the tree removal on the proposed lot the area is outlined in red
Staff recommends that at a minimum the applicant be required to preserve all trees outside of
the red area Reducing the size of the removal area should be a priority in order to retain as
many trees on the lot as possible Additionally staff supports the recommendation to allow the
private street to remain at its current width Widening the private street will necessitate
additional significant tree removal The tree loss will be greater than the benefit of a short
section of a widened drive
J 164
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 12 oj 14
The applicant must submit tree preservation and removal calculations and survey for city staff
approval prior to recording
All trees proposed to be preserved shall be protected by fencing throughout the construction
process The fencing must be installed prior to any excavation or grading No trees on Tract C
or Tract 0 shall be removed unless approved by the city
RECOMMENDATION
Staffrecommends the Planning Commission adopt one of the following motions
f The Plan 1ing Commission recommends approval of Planning Case 09 02 as shown in plans
dated received January 16 2009 with variances to permit a lot area less than 15 000 square
feet lot depth less than 125 feet and front yard setback less than 30 feet as measured from the
100 foot lot width a 10 x 60 foot house pad and allow a private street v ith a v idth of less
than 20 feet and less than a 7 ton design and approval of the subdivision creating t VO lots as
outlined in the staff report subject to conditions 1 15 below and adoption of the findings of
fact for Alternate A
or
B The Plar ning Commission recommends approval of City Council approves Alternate B for
Planning Case 09 02 with a variance to allow a private street with a width ofless than 20 feet
and less than a 7 ton design and denial ofthe lot area ariance to create a lot less than 15 000
square feet lot depth less than 125 feet and front yard setback less than 30 feet as measured
from the 100 foot lot vidth and a 10 x 60 foot house pad and approves approval of the
subdivision creating two lots as outlined in the staff report subject to conditions 1 17 below
and adoption of the findings of fact for Alternate B
165
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 13 of 14
Conditions of Approval
1 Approval of the metes and bounds subdivision is contingent upon approval of the private street
vanances
2 A grading plan must be submitted for review and approval and shall comply with the City
Code
3 A utility plan must be submitted showing the existing sanitary sewer and water services to
the existing home the existing gas electric cable and telephone services to the existing
home and the proposed sanitary sewer and water services to the new lot
4 A drainage and utility easement must encompass any portion ofthe new services that crosses
another property The easement width shall extend a minimum of 10 feet on center from
the service
5 If the sanitary sewer and or water service are extended from the utilities within Willow View
Cove an escrow must be posted for the restoration of the street The escrow amount will be
determined when the utility plan is submitted since the extent of excavation is unknown at
this time The escrow will not be released until it is deemed the area is in satisfactory
condition after one freeze thaw cycle
6 The sanitary sewer and water hookup charges for Tract C shall be paid with the building
permit application at the rate in effect at that time The 2009 rates are 5 087 for the City
water hookup charge 1 893 for the City sewer hookup charge and 2 075 for the
Metropolitan Council sewer charge
7 The party applying for the building permit is responsible for payment ofthe hookup charges
8 Environmental Resources Specialist Conditions
a The applicant must submit tree preservation and removal calculations and survey for
city staff approval prior to recording
b All trees proposed to be preserved shall be protected by fencing throughout the
construction process The fencing must be installed prior to any excavation or grading
c No trees on Tract C or Tract D shall be removed unless approved by the city
9 At this time the estimated total SWMP fee due payable to the City at the time of recording is
1 984 88
10 The applicant shall apply for and obtain permits from the appropriate regulatory agencies e g
Minnesota Pollution Control Agency Minnesota Department of Natural Resources for
dewatering necessary and comply with their conditions of approval
11 All disturbed areas shall be mulched and seeded or sodded according to following table
166
Senn Subdivision with Variances
Planning Case 09 02
February 17 2009
Page 14 of 14
Time
7 Days
14 Days
21 Days
These areas include any exposed soil areas with a positive slope to a storm water conveyance
system such as a curb and gutter system storm sewer inlet temporary or permanent drainage
ditch or other natural or man made systems that discharge to a surface water
12 Full park fees in lieu of parkland dedication and or trail construction shall be collected in full at
the rate in force upon approval and recording
13 Submit a revised survey showing the following
a Drainage and utility easements
b All utilities must be shown and relocated if necessary prior to recording
c Driveway access to the new parcel must be shown on plan
14 Submit a 30 foot wide private cross access easement over the shared portion ofthe private
street
15 A drainage and utility easement must encompass any portion ofthe driveway serving Tract D
and encroaches on Tract C
16 Tract C must meet the minimum criteria for a non riparian lot within the shoreland management
district as described in Chapter 20 Article VI
17 The applicant shall revise the lot lines as shown in staff s layout Alternate B
18 The applicant shall work with staff to enhance landscaping on the north side of the
property
ATTACHMENTS
1 Findings of Fact Alternate A
2 Findings of Fact Alternate B
3 Application
4 Email from John Gleason dated February 6 2009
5 Public Hearing Notice and Affidavit of Mailing
6 Survey dated received January 16 2009
g plan 2009 planning cases 09 02 senn subdivision variance staff report doc
167
o q 0
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
FINDINGS OF FACT
AND RECOMMENDATION
AL TERNA TE B
INRE
Application of Mark and Suzanne Senn for a two lot subdivision with zoning variances to create a
second building lot and a variance to allow a private street to serve the parcels
On February 17 2009 the Chanhassen Planning Commission met at its regularly scheduled
meeting to consider the application The Planning Commission conducted a public hearing on
the proposed subdivision with variances preceded by published and mailed notice The Planning
Commission heard testimony from all interested persons wishing to speak and now makes the
following
FINDINGS OF FACT
1 The property is currently zoned Single Family Residential RSF
2 The property is guided in the Chanhassen Comprehensive Plan for Residential Low
Density 1 2 4 0 units per net acre uses
3 The legal description of the property is Tract A of Registered Land Survey 109
4 The city council may grant a variance from the regulations contained in this chapter as part of
the plat approval process following a finding that all of the following conditions exist
The subdivision variance is required to allow a private street to serve the subject development
a The hardship is not a mere inconvenience
Finding The hardship is not a mere inconvenience The proposed private street preserves
site features Reconstruction of the private street will cause environmental impact
b The hardship is caused by the particular physical surroundings shape or typographical
conditions of the land
Finding The hardship is caused by the particular physical surroundings shape and
topographical conditions of the land The subject parcel is the largest lot within the Kurvers
Point subdivision
c The conditions upon which the request is based are unique and not generally applicable to
other property
1
SCANNED
168
Finding The conditions upon which the request is based are unique and not generally
applicable to other properties due to the unique site features
d The granting of the variance will not be substantially detrimental to the public welfare and is
in accord with the purpose and intent of this chapter the zoning ordinance and
comprehensive plan
Finding The granting of a variance will not be substantially detrimental to the public
welfare and is in accord with the purpose and intent of this chapter the zoning ordinance
and comprehensive plan The applicant is proposing to access the site via a private street
This option will minimize grading and tree removal
5 SUBDIVISION FINDINGS
a The proposed subdivision is consistent with the zoning ordinance
Finding The applicant s proposal is inconsistent with the requirements of the RSF
district The proposed lot can comply with the minimum zoning requirements
b The proposed subdivision is consistent with all applicable city county and regional plans
including but not limited to the city s comprehensive plan
Finding The proposed subdivision is consistent with the comprehensive plan and
subdivision ordinance if the private street standards variance is approved
c The physical characteristics of the site including but not limited to topography soils
vegetation susceptibility to erosion and siltation susceptibility to flooding and storm
water drainage are suitable for the proposed development
Finding The proposed site is suitable for development subject to the conditions specified
in this report
d The proposed subdivision makes adequate provision for water supply storm drainage
sewage disposal streets erosion control and all other improvements required by this
chapter
Finding The proposed subdivision is served by adequate urban infrastructure
e The proposed subdivision will not cause environmental damage
Finding The proposed subdivision will not cause significant environmental damage
subject to conditions of approval The proposed subdivision contains adequate open areas
to accommodate a house pad
2
169
f The proposed subdivision will not conflict with easements of record
Finding The proposed subdivision will not conflict with existing easements but rather
will expand and provide all necessary easements
g The proposed subdivision is not premature A subdivision is premature if any of the
following exists
1 Lack of adequate storm water drainage
2 Lack of adequate roads
3 Lack of adequate sanitary sewer systems
4 Lack of adequate off site public improvements or support systems
Finding The proposed subdivision will have access to public utilities and streets
6 The planning report 09 02 dated February 17 2009 prepared by Angie Auseth et aI is
incorporated herein
RECOMMENDA TION
The Planning Commission recommends approval of Planning Case 09 02 with a variance
to allow a private street with a width of less than 20 feet and less than a 7 ton design and
approval of the subdivision creating two lots based on these findings of fact for Alternate B
ADOPTED by the Chanhassen Planning Commission this 17th day of February 2000
CHANH7EN PLANNING COMMISSION
Its Chairman
3
170
Planning Case No Oq o
CITY OF CHANHASSEN
7700 Market Boulevard P O Box 147
Chanhassen MN 55317 952 227 1100 cr Ctlr r jH
r r I ir r
DEVELOPMENT REVIEW APPLICATION Jt N I fl 200
PLEASE PRINT
Applicant Name and Address
11 ttR SC v v
7 too LJILUlW J J Cu v E
CtfflAJHIt SC N MN S S3 7
Contact Nt tn le 5 v
Phone 1rz tf 2 Z 7 Fax q z qD l oq 7
Email WI se 1 1 8 me hc t o JY
r I J S rJ
Owner Name and Address
MA t2 k A tV Sq Z oJ A I f 1 1 0
7 I f 0 th U IA U uJ GeJvE
Ctl t1AJ lI s e N I A N S 3 7
Contact c S CNN
Phone qrz C Vf z z 72 Fax 9J z 9 tJ6 09 l
Email m YenJ1@ JIC S C0111
NOTE Consultation with City staff is reQuired prior to submittal including review of development
plans
Comprehensive Plan Amendment Temporary Sales Permit
Conditional Use Permit CUP
Interim Use Permit IUP
Vacation of Right of Way Easements VAC
L Variance V AR 2c0
Non conforming Use Permit Wetland Alteration Permit WAP
Planned Unit Development Zoning Appeal
Rezoning Zoning Ordinance Amendment
Sign Permits
Sign Plan Review
X Notification Sign
City to install and remove
Site Plan Review SPR
x 0 w for Filing Fees Attorney Cost
UP SPRNACNARlWAP Metes Bounds
inor SUB
TOTAL FEE I L144 cu X Subdivision i oO
I
An additional fee of 3 00 per address within the public hearing notification area will be invoiced to the applicant prior to the public hearing 18 pc r cR Is A It 3 u 4t t C E
Sixteen 16 full size folded copies of the plans must be submitted including an 8 X 11
reduced copy for each plan sheet along with a digital copy in TIFF Group 4 tif format
Escrow will be required for other applications through the development contract
Building material samples must be submitted with site plan reviews
NOTE When multiple applications are processed the appropriate fee shall be charged for
each application
SCANNED 171
PROJECT NAME
LOCATION 71 0 Wi Lt u J J l LW Co V F
LEGAL DESCRIPTION AND PID P D f Z S 8 SO 0
TOTAL ACREAGE 3 AC l ES
WETLANDS PRESENT
PRESENT ZONING R 5 F
REQUESTED ZONING zSf
YES X NO
PRESENT LAND USE DESIGNATION L ow 5 7 Y r E5 i e z 1 7l rr L
REQUESTED LAND USE DESIGNATION L O I J 0 EN S I T Y R s s I 0 v r l l
REASON FOR REQUEST s t ttTfftcrt i j
FOR SITE PLAN REVIEW Include number of existing employees and new employees
This application must be completed in full and be typewritten or clearly printed and must be accompanied by all information
and plans required by applicable City Ordinance provisions Before filing this application you should confer with the
Planning Department to determine the specific ordinance and procedural requirements applicable to your application
A determination of completeness of the application shall be made within 15 business days of application submittal A written
notice of application deficiencies shall be mailed to the applicant within 15 business days of application
This is to certify that I am making application for the described action by the City and that I am responsible for complying with
all City requirements with regard to this request This application should be processed in my name and I am the party whom
the City should contact regarding any matter pertailling to his application I have attached a copy of proof of ownership
either copy of Owner s Duplicate Certificate of Title Abstract of Title or purchase agreement or I am the authorized person
to make this application and the fee owner has also signed this application
I will keep myself informed of the deadlines for submission of material and the progress of this application I further
understand that additional fees may be charged for consulting fees feasibility studies etc with an estimate prior to any
authorization to proceed with the study The documents and ihforir atio 11lave submittep are true and correct to the best of
mY RL
Signature of APplicap t 1
t L
Signature of Fee ner
7
Date
07
Date SCANtlt t
G PLA form peve opment Review Application DOC
l 4
Rev 1 08 172
VARIANCES REQUEST 7160 WILLOW VIEW COVE
We purchased this property approximately 20 years ago Our property is just shy of 4
acres and has approximately 430 feet oflakeshore on Lotus Lake Our long term plan was
to always place one if not two additional structures on the property to accommodate
future family needs When we purchased this property there were no rules which
prohibited us from doing so My mother is now 85 years old and wishes to maintain her
independence something that we support It is however now necessary to get her closer
to us so we can better help her She is now ready to move so I subsequently contacted the
City and was told that ordinances had now been put in place that prohibited us from 1
adding additional dwellings to the property or 2 do a lot split to construct another
dwelling It is our strong preference to always keep the property as one and in the family
because we never want to nor intent to dispose of any property created by a split The
City suggested the only possible way to proceed was to request variances to allow us to
subdivide We were then informed that other ordinances passed even more recently
prohibited us from proceeding without variances unless we upgrade the driveway to a
city street and remove a lot of significant number of mature trees and vegetation which
would negatively alter the character of the property Rather than argue over the effective
taking caused by new ordinances being put in place that we were not notified of in the
spirit of cooperation we proceeded down the track to subdivide We ate willing to
cooperate and do so even though it is our strong desire not to subdivide We have had a
updated survey completed and sited the proposed structure keeping in mind all things
considered important about the character of the property
Subsequently we are seeking approval of several variances which will allow us to
maintain the character of the property place the structure where it best fits without
destroying a lot of mature vegetation and likewise not allowing construction to do the
same
These more recently passed ordinances don t allow private driveways any longer serving
multiple lots without being constructed to the standards ofa city road To do so would
wipe out and destroy a large wooded area surrounding the current driveway which by the
way is over a thousand feet long
Another more recently passed ordinance does not allow lot splits with less than 100 feet
of street frontage and while we have just shy of four acres we only have about 70 feet of
street frontage
Again due to a more recent ordinance passed our proposed lot size of 15 000 square feet
and house pad size 60 x 40 or 2400 square feet require variances only because of
where we placed the structure To move the structure from the current proposed location
would either wipe out a lot mature woods one way or a cluster of approximately 100 foot
pines the other way If we move the structure approximately 30 feet to the west to avoid a
variance it would wipe out the above mentioned pine cluster
SCANNED
173
In that none of the variances impact setbacks from existing neighboring properties
we seek the approval of all necessary variances due to hardships at any number of levels
First if our property right to add additional dwellings to our acreage had not been taken
no variances would be necessary By cooperating with a lot split instead these variances
are created Each of these variances then necessitated by the split are being caused again
by the elimination of or taking of our property rights through ordinances passed since we
have owned the property which we were never made aware of
Most importantly to proceed with any plan other than the proposed would substantially
alter and destroy much of the character of the property through the elimination and
damages to mature wooded areas and vegetation What we are proposing given our
acreage will have no practical spill over effects to anyone else other than us Our current
hard surface coverage is 10 4 overall Splitting off the lot changes the coverage on the
primary lot to 11 4 On the split lot or secondary lot the coverage would be 16
SCANNED
174
UHIl iINAL
REGISTERED LAND SURVEY NO 109 R L S FILE NO 97
R T DOC NO T63214
CARVER COUNTY MINNESOTA
5Hot eLf t 0 F LOTUS
LAKe A5 of UN61
7 07
iUS h 0
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t 7l 11 l IC C L E I r
1 I
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A D TN ACT It V N a lI Cl Cl
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i
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t I I
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BeNGI t MAR ToP OF NUT OF HYOR AIJ T
Ai E QUAO A T VALLEY view OAD e
lATe HWY 01 L ev 31 54FEE T Nbvo I Z 9
1 6l EST KNOWN LAKe ELEV 6 FEeT
c u R e N 1 WAiE f EL E V B 7 FEEl 1 11 0 1
T E NOR if t INe OF LoT 4 6Loc K 3 KURVE S
POINT HAS AN ASSUMED BeARI 6 Of N eso 24 z o w
00 100
I I
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200
I
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300
I
400
I
FEET
OENOTe IRON MONUMENT FouNO
o PE IlOTE7 Y2 INcH x 14 NC l RO lot PIPE
ET MARKeo E Y L lceNSE NO 4 700
I hereby certify that in accordance wilh the provisions 01 Chapter 508 Minnesola Statutes 01 1949 as amended I have surveyed the
following described property in the County of Carver State of Minnesota to wit
Lot 4 and Lot 5 Block 3 KURVERS POINT according to the recorded plat thereof
rJ That the survey shown hereon is a correct delineation of said survey
CHMI iASSB l MNlESOTA
This Registered Land Survey was approved and accepted by the City Council of the City of Chanhassen Minnesota at a regular meeting
thereof held this p 1 day of NIN r1 r tZ 19 etl
CITY ILOFTHEClTYOFCHAN EN MINNESOTA
B Mayor By
COUNTY SURVEYOR Carver County Minnesota
Pursuant to Chapter 395 Minnesota Laws of 1971 this Registered Land Survey has been approved this day 01 fovemb r
19 i
Manager
BY
Theodore Kemna Carver County Surveyor
COUNTY AUDITOR Carver County Minnesota
I hereby certify that there are no deli jJ1ent taxes for all years porlor to 19 f2 for land described on this Registered Land Survey and
transfer entered Dated this zL oay of 1 f 7d u 19 f t
A
y Auditor By d
COUNTY TREASURER Carver County Minnesota
I hereby certify thai the taxes PJlyable for the year 191 1 for land described on this Registered Land Survey
have been paid on this ay of 01 191Z
D F Dahlke County Treasurer By
REGISTRAR OF TITLES Carver County Minnesota
I hereby certify that this Registered Land Survey was filed this d 2 day of 17 19m
SCHOBORG at l i lJa o clockJl M
ND SURVEYING Carl W Hanson Jr Registrar of Titles By j a
INC 175
Auseth Angie
From
Sent
To
Subject
John Gleason John Gleason@dnr state mn us
Friday February 06 2009 4 27 PM
Auseth Angie
Request for Two Lot Subdivision with Variances at 7160 Willow View Cover
Dear Ms Auseth
I am writing in response to the memo you sent me dated January 26 2009 on the subject II
Request for Two Lot Subdivision with Variances at 7160 Willow View Cover
We are opposed to this lot subdivision if either or both of the resulting lots result in
non conforming lot dimensions area or width If a non conforming lot results please review
the City s code regarding lot subdivisions and non conforming lots in the Shoreland
District Although I saw no reference to an easement in the information you provided should
that be included in the proposal we also recommend that no easement to the lake be granted
to the non riparian lot owner as non riparian lake access can negatively effect water
quality
Thanks you for the opportunity to comment on this proposal If you have any questions please
let me know
Regards
Jack
John Jack Gleason
Area Hydrologist West Metro
MN DNR Waters
1200 Warner Road
St Paul MN 55106
651 259 5754 W
651 772 7977 F
John Gleason dnr state mn us
Visit our website at
http www dnr state mn us waters index html
1
176
CITY OF CHANHASSEN
AFFIDA VIT OF MAILING NOTICE
STATE OF MINNESOTA
ss
COUNTY OF CARVER
I Karen J Engelhardt being first duly sworn on oath deposes that she is and was on
February 5 2009 the duly qualified and acting Deputy Clerk of the City of Chanhassen
Minnesota that on said date she caused to be mailed a copy of the attached notice of Public
Hearing for the Senn Subdivision with Variances Planning Case 09 02 to the persons
named on attached Exhibit A by enclosing a copy of said notice in an envelope addressed to
such owner and depositing the envelopes addressed to all such owners in the United States mail
with postage fully prepaid thereon that the names and addresses of such owners were those
appearing as such by the records of the County Treasurer Carver County Minnesota and by
other appropriate records
Subscribed and sworn to before me
this day of bl lDfl 2009
c
I i 0 KIM T MEUWISSEN
Notary Public Minnesota I 1 M Comm Joo
177
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178
ALFRED BERRY GINA BERGAMINO
BERRY
7023 CHEYENNE TRL
CHANHASSEN MN 55317 7513
BRAD L PAMELA S HARRISON
7018 CHEYENNE TRL
CHANHASSEN MN 55317 9504
CHARLES L KATHERINE J HIRT
7007 CHEYENNE TRL
CHANHASSEN MN 55317 7513
CHRISTOPHER R MCGINTY JANE
A MCGINTY
7010 SANDY HOOK CIR
CHANHASSEN MN 55317 9315
DALE H NANCY A JOHNSON
7120 WILLOW VIEW CV
CHANHASSEN MN 55317 7514
DOUGLAS H JEANNE E MACLEAN
7280 KURVERS POINT RD
CHANHASSEN MN 55317 7518
FRANKLIN J MYRNA A KURVERS
TRUSTEES OF TRUST
7220 KURVERS POINT RD
CHANHASSEN MN 55317 7518
HENRY NEILS
7012 DAKOTA
CHANHASSEN MN 55317 9583
JAMES A MARILYN J CONNELLY
7008 CHEYENNE TRL
CHANHASSEN MN 55317 9504
JAMES S M CAROLYN ERNY
7008 SANDY HOOK CIR
CHANHASSEN MN 55317 9315
BARBARA A BURKE
7009 CHEYENNE TRL
CHANHASSEN MN 55317 7513
BRADLEY A ELIZABETH HAMILTON
7011 DAKOTA
CHANHASSEN MN 55317 9583
CHARLES L STACEY A MEHR
7022 DAKOTA CIR
CHANHASSEN MN 55317 9581
CRAIG A SANDRA A CARLSON
7271 KURVERS POINT RD
CHANHASSEN MN 55317 7520
DANIEL J KRISTEN A RYAN
7004 CHEYENNE TRL
CHANHASSEN MN 55317 9504
ERIC SOPHIE CHABIN
7130 WILLOW VIEW CV
CHANHASSEN MN 55317 7514
GARY A RUTH E ARENS
7140 WILLOW VIEW CV
CHANHASSEN MN 55317 7514
HERBERT A LEPLATT ELIZABETH J
LAPLA TT
7012 CHEYENNE TRL
CHANHASSEN MN 55317 9504
JAMES HENRIK QUACKENBUSH
JOANN M QUACKENBUSH
7241 KURVERS POINT RD
CHANHASSEN MN 55317 7519
JASON G JODI L RADEL
20 TWIN MAPLE LN
CHANHASSEN MN 55317 7523
BENT V ANNE LISE PAULSEN
7013 DAKOTA
CHANHASSEN MN 55317 9582
BRIAN KIMBERLY L1EBO
7025 CHEYENNE TRL
CHANHASSEN MN 55317 7513
CHRISTOPHER K LARUS HEIDI M
GARCIA
7018 DAKOTA CIR
CHANHASSEN MN 55317 9581
CRAIG R LAURIE K BURFEIND
7150 WILLOW VIEW CV
CHANHASSEN MN 55317 7514
DAVID M LAURIE C SUSLA
7008 DAKOTA
CHANHASSEN MN 55317 9583
FRANK W JR MARGARET M
HETMAN
7014 DAKOTA
CHANHASSEN MN 55317 9582
GERRY SHIRLEY HUMPHREY
7251 KURVERS POINT RD
CHANHASSEN MN 55317 7519
JACQUELINE 0 KURVERS
7240 KURVERS POINT RD
CHANHASSEN MN 55317 7518
JAMES P WIRE
7024 DAKOTA
CHANHASSEN MN 55317 9582
JEFFREY A PIA E SCHUTT
40 TWIN MAPLE LN
CHANHASSEN MN 55317 7523
179
JEFFREY B KATHLEEN M GROVER
60 TWIN MAPLE LN
CHANHASSEN MN 55317 7523
KURVERS POINT HOME OWNERS
ASSN
7160 WILLOW VIEW CV
CHANHASSEN MN 55317 7514
MARK S SANDRA L CHRISTENSEN
7019 CHEYENNE TRL
CHANHASSEN MN 55317 7513
MICHAEL J MAUREEN D GREBIN
7151 WILLOW VIEW CV
CHANHASSEN MN 55317 7515
ROBERT P BIRDWELL KIMBERLY A
BIRDWELL
7016 DAKOTA CIR
CHANHASSEN MN 55317 9581
STEPHEN K ELIZABETH LIEDTKE
7231 KURVERS POINT RD
CHANHASSEN MN 55317 7519
WILLIAM L SHERRI L HILLE
7131 WILLOW VIEW CV
CHANHASSEN MN 55317 7515
JOHN D MARGARET A ADIE
7011 CHEYENNE TRL
CHANHASSEN MN 55317 7513
LEE R JENNIFER A WALDRON
7020 DAKOTA CIR
CHANHASSEN MN 55317 9581
MICHAEL LYNN J MARRA
7007 DAKOTA
CHANHASSEN MN 55317 9583
PAUL H LUEHR KATHRYN M
WOODRUFF
7012 SANDY HOOK CIR
CHANHASSEN MN 55317 9315
ROBYN N BARBARA S MOSCHET
7006 CHEYENNE TRL
CHANHASSEN MN 55317 9504
STEVEN M MONICA M POSNICK
701 0 DAKOTA
CHANHASSEN MN 55317 9583
KENNETH A ANN H BLOCH
7015 DAKOTA
CHANHASSEN MN 55317 9582
MARK 0 SUZANNE SENN
7160 WILLOW VIEW CV
CHANHASSEN MN 55317 7514
MICHAEL J LISA J FARLAND
7261 KURVERS POINT RD
CHANHASSEN MN 55317 7519
PETER J SPERLING TRACY A
WRIGHT SPERLING
7021 CHEYENNE TRL
CHANHASSEN MN 55317 7513
SCOTT M MARCIA A HIPPEN
7017 CHEYENNE TRL
CHANHASSEN MN 55317 7513
STEVEN T MESTITZ PEGGY L
NAAS
7200 WILLOW VIEW CV
CHANHASSEN MN 55317 7514
180
CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
FEBRUARY 17 2009
Chairman Papke called the meeting to order at 7 00 p m
MEMBERS PRESENT Kurt Papke Kathleen Thomas Debbie Larson Denny Laufenburger
and Dan Keefe
MEMBERS ABSENT Kevin Dillon and Mark Undestad
STAFF PRESENT Kate Aanenson Community Development Director and Angie Auseth
Planner
PUBLIC PRESENT
Steve Mestitz
Regina Herron
Mark Senn
Nancy Laplatt
Cathy Velko
7200 Willow View Cove
1380 Thrush Court
7160 Willow View Cove
7012 Cheyenne Trail
40 Basswood Circle
PUBLIC HEARING
SENN SUBDMSION REQUEST FOR A SUBDMSION CREATING AN
ADDITIONAL LOT WITH VARIANCES ON PROPERTY LOCATED AT 7160
WILLOW VIEW COVE APPLICANT MARK SUZANNE SENN PLANNING
CASE 09 02
Angie Auseth presented the staff report on this item
Papke Okay questions for staff Dan start with you
Keefe So really looking at one variance right
Auseth Yes
Keefe And you had indicated that they re willing to go with Alternate B is that correct
Auseth Correct
Keefe And so are we still kind of deciding between the two or are we really just focusing on B
in the variance It isn t clear to me
Auseth We re focusing on B
Keefe B alone
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Planning Commission Meeting February 17 2009
Auseth Yes
Keefe Okay And okay So if you don t know exactly where this house is going to go I mean
how can you say that you re actually going to save a bunch of trees because the one area that s
on your you know it s got a lot of trees It looks to be right where this pad is but how do we
know We don t at this point do we
Auseth We don t know exactly where it s going to be but it ll be in the buildable area which is
more west onto the property
Keefe Okay That s it
Larson Okay can you go back to that picture That one Okay Where it has the white
buildable area and where this proposed road widening would happen Would that if they go and
widen the road so the well people can access or the other people the Senn s does that change
the buildable area
Auseth No What really the driveway would stay exactly as is That s one of their
Larson Okay where the hash marks are
Auseth That s just the easement and so the lot lines will stay in that dark black and then that s
just showing that that lot area will have to be removed from the calculation So it won t impact
the buildable area at all
Aanenson Mr Chair if I may I think Angie s done a pretty good job I just want to clarify
again there s 3 components of a private street One is that it has to have a 30 foot wide
easement which we are going to require The other is the 7 ton design and the other is a 20 foot
pavement width And the 20 foot pavement width and the 7 ton design is the area that we re
agreeing to support a variance on Not the 30 foot easement but what Angie is saying is that the
easement area can t be included in the lot area So we believe there s adequate the driveway
could come off quite a ways sooner so we re just building in that flexibility We want to see how
the house fits on there so the only portion that would be the 30 foot is the portion that s once the
driveway starts then the 30 foot goes away We don t know so what was looked at there was the
worst case scenario
Larson Well my thought was you know you ve got it plunked right here What if they put it
closer to that road That s what I was wondering ifit would be too close then because your
buildable area is in where the hash marks you know they meet
Auseth Right and the driveway could come in up there
Larson Okay That s all I have
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Planning Commission Meeting February 17 2009
Laufenburger I did have a question Angie does the gray on this depict the present driveway
In other words is the present driveway will that be used as the same corridor for the private
driveway
Auseth Yes It will be as is as shown on this drawing
Laufenburger Okay And then a couple other questions The private street as we call it That
will be the maintenance of that will be the responsibility of the owner of which lot
Auseth They ll have a joint agreement for the private street
Laufenburger Okay But it will be maintained totally by
Auseth Privately
Laufenburger By privately Okay Are there requirements does the 20 foot requirement meet
code for movement of emergency vehicles and stuff like that On the private street
Aanenson The fire marshal did to talk about it right now that s how it s servicing that property
so if you had to service that property today the fire truck would be at the hydrant at the end of
the street so that was one of the issues that we looked at If they did have to go to the driveway
that s how it d be serviced today I think the measure that we want to look at is where that new
driveway comes in and it s not impeding stacking We ve had some of those issues so that s
certainly something staff would want to look at Where that tie comes in I think and that s where
Commissioner Larson is looking at too Where s the best place for trees and access so you re not
plugging that driveway One place has additional guests that there s adequate so those are
something that we would work on with the house plan as that was evolved
Laufenburger Okay thank you I think one last actually two last questions The while what s
called the buildable area that s an area defined by appropriate setbacks within current code
Auseth Yes
Laufenburger Okay So that building pad could really be positioned anywhere within that as
long as it s a 60 by 60 or a 3 600 square foot pad it could fit anywhere in that white buildable
area Is that correct
Auseth Correct
Laufenburger Okay Alright Then the last question that I had I noticed it in this in the
information that was sent to us there was a statement sent to you by an area hydrologist Can
you just explain that a little bit for me
Auseth Get to that real quick This was based on the original design
Laufenburger Original A
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Planning Commission Meeting February 17 2009
Auseth Yes Where it did not meet the 90 foot width
Laufenburger Okay So this really doesn t come into play since we re really focusing on B
Auseth Yes Because the 100 foot width supersedes that 90 foot that s required within the
shoreland
Laufenburger Okay Do we have what s going to be the property address If this is approved
Auseth That s determined by
Aanenson The building official
Laufenburger Okay That s all I have Thank you Chairman
Thomas I just have one little question Angie This property at the moment it s being the
subdivision is for they re going to subdivide it and potentially the second building could be
owned by anyone at any time but at the moment isn t it owned by going to be family is that the
plan or the reason they re subdividing it It s not
Auseth I believe that s the intent but it could be sold as an individual lot
Thomas As an individual lot on the cul de sac Okay
Aanenson And for the record I think it s always best to look at it it can always change hands
and make it the best lot you can and that s why we proceeded with making it meet code as much
as we could You never know
Thomas Thank you
Papke Okay Any other questions for staff Alright if we have an applicant here tonight if
you d like to step up to the microphone and color in the lines for us That d be great
Mark Senn I don t have a whole lot to say I mean we re
Papke Could you state your name and address
Mark Senn Oh I m sorry Mark Senn 7160 Willow View Cove We re in concurrence with
staffs Alternate B Kind of came up at the last minute and once we saw it it was very similar
and solved most of the problems so we were fine with it so Other than that I d be happy to
answer whatever questions you have
Papke I think you were last so why don t you go ahead first
Thomas Yeah actually I don t I m good
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Planning Commission Meeting February 17 2009
Laufenburger I m good too
Papke You know the subject of tree removal with respect to where the house will actually be
place came up as an issue earlier on Do you have can you shed any more light onto that at this
point Do you have any idea yet
Mark Senn Yeah if you could if Angie can throw up the if you look at the lot there it s a little
hard to tell with the differences in the shading but essentially where the house is going to go the
only thing we re really going to be taking out mature wise is a one mature tree that s about 3
feet wide and 20 feet tall because it s been hit 3 times by lightning and it s just a big mess
That s the only tree we re really taking out and that s one of the reasons why we re positioning
the house where we re positioning it We wanted a lot of the early discussions between us and
staff and the whole jogging over the lot We have a couple of 100 foot pine trees you ll see there
just kind of to the left side of that and we do not want to impact those and that s one of the
reasons why we were having some problems sliding that back and forth and getting it in the right
position to accomplish that and that was a big consideration that we just didn t want to mess with
those Other than that I mean there may be a few small scrub trees or something like that along
the existing edge ofthe woods or whatever but like I say the only one that will really be
impacted will be that one that kind of needs to be out of there anyway
Papke Sounds good Any other questions for the applicant Thank you very much Appreciate
it Okay At this time we d like to open the meeting to the public If you d like to give us your
opinions Your thoughts Your feelings on this case please step up to the microphone State
your name and address and let us know what you think
Nancy Laplatt Hi my name is Nancy Laplatt I live at 7012 Cheyenne Trail and I wanted a
cookie No
Papke Please do
Nancy Laplatt We in that picture you can kind of see the back of our house opposite the
proposed Right there So naturally we re concerned about our view and when we bought our
home in 92 we came to the city and we looked at how things were drawn out and potential of
anything happening and we never expected that we d be looking into another house so we re
fairly upset about it but we recognize you know it s someone else s lot so but I just want to go
on record that it might be challenging for us We re looking at whether to sell or big trees I
don t know what but thanks so much
Papke Thank you
Cathy Velko Hi My name is Cathy Velko and I live at 40 Basswood Circle which is part of
the Kurvers Point community I am a member of the neighborhood board Okay Newly I m
new at this kind of stuff surprise first project here so I m here to make a statement on behalf
of the Kurvers Point community and board that I know Jason has been in contact with Mr Senn
but it would be nice if we could state our comments to the Planning Commission that we do
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Planning Commission Meeting February 17 2009
support the split so long as neighboring residents support it and I think there s a few here
tonight and that they would need to comply with the architectural requirements that are stated in
the neighborhood covenants I m very glad to have other neighbors here to help with
Papke Now you realize that the city has no hand in enforcing those covenants I mean that s up
the homeowners association
Cathy Velko Okay But then I can have it on the record too right
Papke Yes Yes That will certainly be part of the public record
Cathy Velko So I think that was the intention that
Papke I just didn t want any misunderstanding about what the city s responsible for
Cathy Velko We all agree to the covenants when we move into the neighborhood and just to
state that we would ask that those be respected and followed and respect given to the neighbors
as well
Papke You bet
Cathy Velko Thank you
Papke Okay Those are excellent comments Please step up
Steve Mestitz My name is Steve Mestitz 7200 Willow View Cove The property immediately
south Just one question that I have and maybe it s a concern as we plan and this is about
drainage Every year we have a problem with if I can go over there and show you
Papke Please do
Steve Mestitz This area right here is much lower it s about 5 feet lower and the storm sewer
comes in right here You can see the line This is a drainage line I think that comes from the
other neighborhood and this whole area is under water whenever we have a large rain storm and
I know I go out there and just put my hand in and try to de clog it It s a big mess So with the
addition of a new parcel I m just wondering whether that drainage is going to be adequate and
whether there needs to be some looking from the standpoint of the city to see if there needs to be
either a wider mouth or some sort of a better way to drain those areas because I think we re just
going to have more under water with the silt coming in from construction and stuff That would
be my only concern about that Because it backs up It puts my property under water
Papke Excellent observation Is the City aware of any grading or drainage issues on this
Aanenson No but we can certainly look at that and be prepared when it goes to City Council to
provide additional information on that If it needs a bigger culvert or something like that
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Planning Commission Meeting February 17 2009
Laufenburger Mark do you have any comments about that Had a problem
Mark Senn Well it floods my property more than anybody s but it only happens when there s a
severe storm and most ofthe flooding is actually not on that side ofthe cul de sac It s or on
that side of the driveway It s on the north side of the driveway because all the drainage comes
through from the neighborhood to the north
Audience I have a comment about that
Mark Senn And it drains basically to the south at the point there where it s on our property line
and Steve s property essentially there s
Aanenson Mr Chair for the record he s not at the microphone
Papke Okay If you d like to step back to the microphone and make a comment on this We
want to make sure we capture this for the public record so
Nancy Laplatt It s just a quick I don t I don t know what changed but that drainage area used
to stay wet at our place for quite a lot of the summer and about 5 years ago it started just running
through a lot quicker and we don t know what changed and we wouldn t mind ifit stayed a little
wetter to the north and then flowed slower on down so they don t get inundated but something
changed and we don t know what it is
Papke Okay thanks for your observation
Aanenson We can do some looking
Papke Would you like to step back up to the microphone
Cathy Velko For the record
Papke Yep
Cathy Velko Observation I walk the neighborhood 4 times a week It is more than just in
storms It is wet I think we had a wet year last year and it was that end of the cul de sac was
standing water quite a bit Thank you
Papke Thanks Great comments Anyone else like to have any comments or questions or
observations Okay Hearing none I will close the public hearing and bring it back to the
commission here for comments and discussion and a decision
Keefe You know I just had one additional question and maybe staff can help out with this
You know for a subdivision I assume we typically have landscaping requirements Like if
they re going to take out trees don t they need to re plant I mean is that something that would
apply in this case or not I know it s just a single lot
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Planning Commission Meeting February 17 2009
Aanenson Yeah Let me give you some background on that Because the original application
was so divergent and the request that we weren t sure where you were going to go with that so
some of those things were not put in place As Ms Auseth showed you there s a list ofthings
that we need to get before it can be done This is also a little bit different It s not a straight
subdivision It s a metes and bounds so technically there will be another public hearing It s at I
believe it s set for March 23rd so it will be noticed again for a metes and bounds subdivision but
those things will be required before the permit s issued We need to see where the driveway s
going to go Check those drainage where the utilities are coming in so we want the additional
information Regarding the trees itself because there is a large lot it has a significant amount of
trees we do allow some tree loss but we would normally we would have it staked and then we ll
verify that too where the house pad s going to see ifit matches up with the trees that were shown
so anything beyond that would be required for a normal lot would have to be replaced so those
are all the things we would do before building permit
Keefe Would it require additional and now I m going a little bit to the comment you know just
in terms of any sort oflandscaping screening anything along those lines
Aanenson Yep Yeah And I think that s something that we can work with to provide the best
screening to see how it is heavily wooded on the front end but to the
Keefe North
Aanenson To the north yes That we if that s a place to put it too so we ll look at that
Keefe Right That assuming that we could require it through the next I mean is that something
we would
Aanenson If you want to make it as a condition you can attach any reasonable condition that
you think s appropriate for mitigation Sure
Keefe Right But would that occur now or at the next one
Aanenson Well I think this is going to go up to the City Council so I think you should put this
on If you want to make sure that you know landscaping Any replacement be in a good place to
provide buffer if that s kind ofthe direction you re going
Keefe Right That s the direction yeah
Aanenson Yeah yeah That d be fine and then certainly we ll look at the drainage issue too
before it goes up to council I think there s a broader issue in that neighborhood that s certainly
parochial to this end ofthis cul de sac we would look at that too
Keefe And is the drainage from this particular house does it drain back towards the street or
does it drain
Aanenson Well because we don t have the elevation on the type of house plan yet
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Planning Commission Meeting February 17 2009
Keefe Right Yeah
Aanenson You know because again we were pretty divergent on the original request and where
the staff was going We weren t sure where you were going to go with that so we will look at
that too and to look at what s the finished floor elevation and where that s going so we ll provide
that too and make sure we re not causing water to run off onto somebody else s property
Keefe Okay Other than that you know I support it I think for the most part it meets what
we re trying to do so I m fine with it
Larson I think I concur yeah Moving the house building pad over to where it s not going to
have much effect on anything other than you know if we could somehow resolve the Ms
Laplatt s having some sort of screening I think maybe if everybody can come to terms with
that I would be in support of this too
Papke Sounds good
Laufenburger It appears that the applicant has worked with staff to come to a cooperative result
through Alternate B so I would be in support of that too
Thomas I too am in support of it
Papke Okay Yeah I m always happy when an applicant and city staff comes to a meeting of
minds before the public hearing and we don t have to grind that out so that s fantastic So with
that I will entertain a motion
Thomas Sure I ll do a motion The Planning Commission recommends approval of Planning
Case 09 02 with a variance to allow a private street with a width ofless than 20 feet and less than
a 7 ton design and approval of the subdivision creating two lots as outlined in the staff report
subject to conditions 1 through 17 below and adoption of the Findings of Fact for Alternate B
Larson I ll second that
Keefe Can I friendly amendment
Thomas Okay
Keefe That the applicant works with staff to enhance landscaping on the north side of the
property
Thomas Yeah I accept your motion
Papke Okay
Mark Senn Mr Chairman could I address that
9
189
Planning Commission Meeting February 17 2009
Papke I m sorry The public hearing is closed at this point That s what I warned about early
on Once the public hearing is closed it s closed So I apologize for that but that s the way we
conduct the meetings So with that we ll take a vote
Thomas moved Larson seconded that the Planning Commission recommends approval of
Alternate B for Planning Case 09 02 with a variance to allow a private street with a width of
less than 20 feet and less than a 7 ton design and denial of the lot area variance to create a
lot less than 15 000 square feet lot depth less than 125 feet and front yard setback less than
30 feet as measured from the 100 foot lot width and a 40 x 60 foot house pad and approval
of the subdivision creating two lots as outlined in the staff report subject to the following
conditions and adoption of the fmdings of fact for Alternate B
Conditions of Approval
1 Approval of the metes and bounds subdivision is contingent upon approval of the private street
vanances
2 A grading plan must be submitted for review and approval and shall comply with the City
Code
3 A utility plan must be submitted showing the existing sanitary sewer and water services to
the existing home the existing gas electric cable and telephone services to the existing
home and the proposed sanitary sewer and water services to the new lot
4 A drainage and utility easement must encompass any portion of the new services that crosses
another property The easement width shall extend a minimum of 10 feet on center from
the service
5 lfthe sanitary sewer and or water service are extended from the utilities within Willow View
Cove an escrow must be posted for the restoration of the street The escrow amount will be
determined when the utility plan is submitted since the extent of excavation is unknown at
this time The escrow will not be released until it is deemed the area is in satisfactory
condition after one freeze thaw cycle
6 The sanitary sewer and water hookup charges for Tract C shall be paid with the building
permit application at the rate in effect at that time The 2009 rates are 5 087 for the City
water hookup charge 1 893 for the City sewer hookup charge and 2 075 for the
Metropolitan Council sewer charge
7 The party applying for the building permit is responsible for payment ofthe hookup charges
8 Environmental Resources Specialist Conditions
a The applicant must submit tree preservation and removal calculations and survey for
city staff approval prior to recording
10
190
Planning Commission Meeting February 17 2009
b All trees proposed to be preserved shall be protected by fencing throughout the
construction process The fencing must be installed prior to any excavation or grading
c No trees on Tract C or Tract D shall be removed unless approved by the city
9 At this time the estimated total SWMP fee due payable to the City at the time of recording is
1 984 88
10 The applicant shall apply for and obtain permits from the appropriate regulatory agencies e g
Minnesota Pollution Control Agency Minnesota Department of Natural Resources for
dewatering necessary and comply with their conditions of approval
11 All disturbed areas shall be mulched and seeded or sodded according to following table
7Da s
14 Days
21 Days
These areas include any exposed soil areas with a positive slope to a storm water conveyance
system such as a curb and gutter system storm sewer inlet temporary or permanent drainage
ditch or other natural or man made systems that discharge to a surface water
12 Full park fees in lieu of parkland dedication and or trail construction shall be collected in full at
the rate in force upon approval and recording
13 Submit a revised survey showing the following
a Drainage and utility easements
b All utilities must be shown and relocated if necessary prior to recording
c Driveway access to the new parcel must be shown on plan
14 Submit a 30 foot wide private cross access easement over the shared portion of the private
street
15 A drainage and utility easement must encompass any portion of the driveway serving Tract D
and encroaches on Tract C
16 Tract C must meet the minimum criteria for a non riparian lot within the shore1and management
district as described in Chapter 20 Article VI
17 The applicant shall revise the lot lines as shown in staffs layout Alternate B
18 The applicant works with staff to enhance landscaping on the north side of the
property
11
191
Planning Commission Meeting February 17 2009
All voted in favor and the motion carried unanimously with a vote of 5 to O
APPROVAL OF MINUTES None
COMMISSION PRESENTATIONS None
Papke Thank you very much With that we re offto the Fountain Conference Room I guess
Thomas Don t you have to close the meeting
Papke Oh Actually we should approve the minutes quickly before we adjourn There are no
minutes this time to approve because we had just a working session last time so we don t have
anything there We have no commission presentations that I m aware of so with that we ll
adjourn the meeting at 7 29
Chairman Papke adjourned the Planning Commission meeting at 7 29 p m
Submitted by Kate Aanenson
Community Development Director
Prepared by Nann Opheim
12
192
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
5
MEMORANDUM
TO Todd Gerhardt City Manager
Paul Oehme Director of Public Works City Engineer to
March 23 2009
FROM
DATE
SUBJ Downtown Park Ride Project 08 11 Approve Resolution
Accepting Feasibility Study Call Public Hearing
PROPOSED MOTION
The City Council Approves Resolution Accepting Feasibility Study Call
Public Hearing for the Downtown Park Ride Project 08 11
City Council approval requires a super majority vote of the City Council
present
BACKGROUND
On February 23 2009 staff reviewed the feasibility study with Council at the work
seSSIOn
DISCUSSION
In 2006 Southwest Transit secured 7 million in federal funds to be used for the
construction of a new Park Ride facility in downtown Chanhassen The new multi
level ramp could accommodate up to 400 vehicles Currently Southwest Transit
operates a one acre Park Ride facility up to 120 vehicles behind the Chanhassen
Dinner Theatres
For this project to move ahead the City will need to take the lead in providing access
to the new facility For the past year representatives from Southwest Transit
Bloomberg Companies and City staff have been discussing alternative locations for
the new Park Ride facility The criterion used to produce the preliminary design
was as follows
Provide for bus and rider access from both the east and west of the proposed
ramp
Maximize future development opportunities surrounding the Dinner Theatres
Maximize the number of parking stalls on a minimal amount ofland
Preserve the current location of the Chanhassen Depot
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 193
Todd Gerhardt
Downtown Park Ride
March 23 2009
Page 2
Overview of the Proiect
For this project to occur the City will need to lead the effort to build a new road to access the
facility The following steps need to be completed for the road to be built
Acquire 22 000 sq ft of land for the road right of way
Acquire the Dinner Theatres scene shop building Relocate the scene shop to a new
location
Acquire the Chanhassen Depot land
Upgrade and relocate utilities including sewer water gas and electricity
SUMMARY OF FEASIBILITY REPORT
The project includes the construction of public roadway and utility improvements to support the
proposed construction of up to a 400 car parking ramp transit station for Southwest Transit this is
down from the original 500 stalls that were proposed last summer By reducing the number of stalls
Southwest Transit was able to re allocate the dollars saved to the increased costs in the road
construction However Southwest Transit must show those lOO stalls that were reduced somewhere
else in the community and staff is recommending the South Parking Lot at Lake Ann
The public improvements are proposed to be constructed in two phases Phase 1 will include the
demolition of the existing scene shop building for the Dinner Theater and a bus stop enclosure
sanitary sewer relocation and watermain improvements to prepare for the construction of the
parking ramp transit station Phase 2 will include street and storm drainage improvements in
conjunction with the construction of the transit station
The estimated costs for the proposed improvements are detailed below These costs include a 10
percent 10 construction cost contingency and a 30 percent 30 allowance for indirect costs
Proposed Improvements Estimated Cost
Phase 1 Improvement
Building Demolition 51 500
Sanitary Sewer Relocation 52 800
Watermain Relocation 77 500
Subtotal 181 800
Phase 2 Improvements
Street Improvements 704 300
Storm Sewer Improvements 88 100
Subtotal 792 400
Land Acquisition Costs
Depot Station Site 133 660
Street Right of Way 400 000
Acquisition of Scene Shop 300 000
G ENGIPUBLIC 2008 Projects 08 11 downtown transit site imp 032309 bkgd dt parknride approve fS doc 194
Todd Gerhardt
Downtown Park Ride
March 23 2009
Page 3
Scene Shop Relocation
Subtotal
Total Project Cost
100 000
933 660
1 907 860
The improvements are proposed to be financed through a combination of assessments to benefiting
property owners and City funds The following is a summary of the proposed financing plan for the
project
Financin2 Source
Assessments
Bloomberg Companies
Southwest Transit
Total Assessments
City of Chanhassen Costs
Total
Amount
787 640
756 260
1 543 900
363 960
1 907 860
The proposed financing plan has been prepared based on the following criteria
Bloomberg Companies is assessed 51 of the street right of way and scene shop acquisition
building demolition street and storm sewer costs
Southwest Transit is assessed 49 of the street right of way and scene shop acquisition building
demolition street and storm sewer costs
City of Chanhassen pays 100 of the costs for depot station site acquisition the scene shop
relocation and the sanitary sewer and watermain improvements
All land acquisition costs assume a value of approximately 8 20 square foot
Funding for the City share of the project would come from several sources
Sanitary Sewer Utility Fund
Water Utility Fund
Revolving Assessment Fund
Total
52 800
77 500
233 360
363 960
Note The Revolving Assessment Fund estimate is over the budgeted amount in the 2009 ClP This
increase in cost is due to the increase in costs of the project and additional negotiations with the
benefiting property owners
HOW DOES THIS REDEVELOPMENT WORK
Both Southwest Transit and Bloomberg Companies have agreed to be assessed for all of the roadway
costs including all of the land acquisitions with the exception of the Chanhassen Depot parcel
which would be the responsibility of the City ofChanhassen The only exceptions are that the City
would pick up the relocation costs for the scene shop and the outstanding assessments for
Bloomberg if they bring in new developments that enhance the current tax base for parcels owned by
Bloomberg Companies The remaining property around the Park Ride facility could potentially
accommodate an apartment retail offices and or a hotel For this to occur the City and Bloomberg
Companies would have to enter into a Master Redevelopment Agreement assuring Bloomberg
G ENGIPUBLIC 008 Projectsl08 11 downtown transit site impl032309 bkgd dt parknride approve fs doc 195
Todd Gerhardt
Downtown Park Ride
March 23 2009
Page 4
Companies that the City would create a tax increment financing TIF district To the degree that
new taxes are generated from the TIF district they would be used to write down the special
assessments for the new roadway Staff is proposing to limit the amount ofTIF to ten years If
Bloomberg Companies do not enhance the tax base with new developments they will be responsible
for 100 of the assessments Staff would bring back a Master Redevelopment Agreement to the
City Council in May 2009 for City COUncil EDA consideration Staff is looking for feedback from
the City Council regarding the proposed changes to the new Southwest Station Park Ride
SCHEDULE
The following is a preliminary schedule for the implementation of the project
City Council Receives Feasibility Study Call Public Hearing March 23 2009
Public Hearing and Authorize Preparation of Plans Specs April 13 2009
Phase 1 Improvements
City Council Approves Final Plans and Specs and
Authorizes Ad for Bids
Bid Opening
City Council Awards Contract
Start Construction
Complete Construction
April 27 2009
May 29 2009
June 8 2009
July 15 2009
August 14 2009
Phase 2 Improvements
City Council Approves Final Plans and Specs and
Authorizes Ad for Bids
Bid Opening
City Council Awards Contract
Start Construction
Complete Construction
January 2010
February 2010
March 2010
June 2010
August 2010
The final schedule for the public improvements will be coordinated with the construction of the
parking ramp transit station and may change from the dates listed above
RECOMMENDATION
Based upon the analysis completed as a part of this report the proposed Downtown Transit Station
Site Improvements City Project 08 11 are feasible necessary cost effective and will benefit the
City of Chanhassen
Attachments 1 Site Plan Exhibits 1 7
2 Resolution
3 erp Page
c Jon Horn Kimley Horn Associates Inc
G ENG PUBLIC 200S Projects OS 11 downtown transit site imp 032309 bkgd dt parknride approve fs doc 196
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203
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DATE March 23 2009 RESOLUTION NO 2009
MOTION BY SECONDED BY
A RESOLUTION ACCEPTING FEASIBILITY STUDY CALL FOR PUBLIC HEARING
FOR THE DOWNTOWN PARK RIDE FACILITY
PROJECT NO 08 11
WHEREAS a report has been prepared by Kim1ey Hom Associates with reference to
the above referenced project and this report is being received by the Council on March 23 2009
and
WHEREAS the report provides information regarding whether the proposed project is
necessary cost effective and feasible
NOW THEREFORE BE IT RESOLVED by the Chanhassen City Council
1 The Council will consider the improvement of such project in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of 1 907 860
2 A public hearing shall be held on such proposed improvement on the 13th day of April 2009 for
the 2009 Street Improvement Project in the Council Chambers of City Hall at 7 00 PM and the
clerk shall give mailed and published notice of such hearing and improvement as required by law
Passed and adopted by the Chanhassen City Council this 23rd day of March 2009
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT
204
Capital Improvement Program
City of Chanhassen MN
Project ST 021
Project Name Downtown Transit Station Site Imp
2009 thru 2013
Contact Paul Oehme
Department Street Improvements
Account t
Account 2
Account 3
Type Improvement
Useful Life
Category StreetslHighways
Priority nla
Total Project Cost 1 845 000
Description I
This project is a parmership between the City Southwest Transit and private property owners The project will relocate sewer and water utilities in
the area and construct a public road for the preparation of a new 500 stall parking ramp The street and right of way will be assessed back to the
benefiting property owners and the City will need to relocate its public utilities The scene shop on the property will need to be demolished and
relocated
Justification I
These improvements are necessary to facilitate a new 500 stall parking ramp proposed to be built south of the Chanhassen Dinner Theater
Expenditures
Construction
2009 2010 2011 2012 2013 Total
1 845 000
1 845 000
1 845 000
Total 1 845 000
I
Funding Sources
AssessmenllRevolvlng Assess
Developer Assessments
Sewer Utility Fund
Water Utility Fund
2009
144 000
1 570 000
53 000
78 000
1 845 000
2010 2011 2012 2013 Total
144 000
1 570 000
53 000
78 000
1 845 000
I
Total I
Operational Impact Other I I
I
I
I
I
106 I
205
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
W INI ci chanhassen mn us
to
t
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Bob Generous Senior Planner
March 23 2009 tW DATE
SUBJ Westwood Community Church Planning Case 09 03
PROPOSED MOTION
The Chanhassen City Council approves a Conditional Use Permit to permit
two buildings on one parcel subject to condition number 1 on page 11 of the
staff report
And
The Chanhassen City Council approves Site Plan Planning Case 09 03 for a
51 000 square foot two story multi purpose building plans prepared by
Cuningham Group Architecture P A and Westwood Professional Services
Inc dated January 30 2009 subject to conditions 1 17 on pages 11 12 of the
staff report
And
Adoption of the attached Findings of Fact and Recommendation for Planning
Case 09 03
City Council approval requires a majority vote of City Council present
EXECUTIVE SUMMARY
The developer is requesting a Conditional Use Permit for multiple principal
structures on one lot and Site Plan Review for a 51 000 square foot two story
building expansion
PLANNING COMMISSION SUMMARY
The Planning Commission held a public hearing on March 3 2009 to review the
proposed development The Planning Commission voted unanimously 6 0 to
recommend approval of the project The Planning Commission minutes are item la
of the City Council packet for March 23 2009
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 206
Todd Gerhardt
Westwood Community Church Expansion
March 23 2009
Page 2
The Planning Commission did not have any issues or concerns for the project The applicant as
part of their presentation showed an initial phasing plan for the expansion that would only
construct the connection area between the fellowship hall and the new building and the education
wing of the expansion The multi purpose area the north half of the expansion would
potentially be a second phase of the expansion The ultimate phasing of the expansion would
depend on the level of funding obtained from the members of the church
RECOMMENDA TION
Staff and the Planning Commission recommend adoption of the motions as specified on pages 11
12 in the staff report dated March 2 2009 approving the Westwood Community Church
expansIOn
ATTACHMENTS
Planning Commission Staff Report Dated March 2 2009
g plan 2009 planning cases 09 03 westwood community church expansion executive summary doc
207
CC DATE March 23 2009
PC DATE March 3 2009
CITY OF CHANHASSEN REVIEW DEADLINE March 31 2009
CASE 09 03
BY AF RG TJ ML JM JS
PROPOSED MOTION
The Chanhassen Planning Commission recommends that City Council approves a Conditional
Use Permit to permit two buildings on one parcel subject to condition number 1 on page 11
And
The Chanhassen Planning Commission recommends that City Council approves Site Plan
Planning Case 09 03 for a 51 000 square foot two story multi purposed building plans
prepared by Cuningham Group Architecture P A and Westwood Professional Services Inc
dated January 30 2009 subject to conditions 1 17 on pages 11 12
Adoption of the attached Findings of Fact and Recommendation for Planning Case 09 03
SUMMARY OF REQUEST The developer is requesting a Conditional Use Permit for
multiple principal structures on one lot and Site Plan Review for a 51 000 square foot two story
building expansion WESTWOOD COMMUNITY CHURCH
LOCATION 3121 Westwood Drive PID 25 0083310
APPLICANT Cuningham Group Architecture P A
201 Main Street SE Suite 325
Minneapolis MN 55414
612 379 6848
cstoffel@cuningham com
Westwood Community Church
3121 Westwood Drive
Excelsior MN 55331
952 224 7300
steve mader@westwoodcc org
PRESENT ZONING 01 Office and Institutional District
2020 LAND USE PLAN Public Semi Public
ACREAGE 58 6 acres DENSITY 0 05 F A R
LEVEL OF CITY DISCRETION IN DECISION MAKING
The City has limited discretion in approving or denying conditional use permits based on whether
or not the proposal meets the conditional use permit standards outlined in the Zoning Ordinance
If the City finds that all the applicable conditional use permit standards are met the permit must
be approved This is a quasi judicial decision
The City s discretion in approving or denying a site plan is limited to whether or not the proposed
project complies with Zoning Ordinance requirements If it meets these standards the City must
then approve the site plan This is a quasi judicial decision
208
Location Map
Subject Property Highlighted in Yellow
Westwood Community Church Expansion
3121 Westwood Drive
Planning Case 2009 03
i
I
209
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 2 of 12
Notice of this public hearing has been mailed to all property owners within 500 feet
PROPOSAL SUMMARY
The applicant is proposing a 51 000 square foot expansion by adding a two story companion
building to the existing 72 120 square foot fellowship hall located on the property The
expansion includes student and adult classrooms offices meeting rooms storage gathering
spaces and multi purpose room
The properties to the north Camp Tanadoona
59 acres and to the south the Minnesota
Landscape Arboretum 80 acres are guided
for public semi public uses The land to the
east is owned by the City for permanent open
space The land to the west is part of The
Arbors a single family subdivision and
another property guided for residential low
density uses which permits development at a
net density of 1 2 to 4 0 units per acre net
density excludes wetlands lakes and public
right of way
Water and sewer service is available to the site
and was installed as part of the first phase of
the development
The site was originally a rolling farm field A finger of wetland and trees stretches across the
eastern third of the property The only significant stand of trees within the current phase of
development is located within the wetland in the south central portion of the site The high point
on the property is along the western property line at an elevation of 1037 Additional treed areas
are located in the extreme western end of the property in the land adjacent to Dogwood Road
The church is visible from Highway 5 as one looks across the Minnesota Landscape Arboretum
However the stand of trees which the City preserved as part of the Arboretum Village project
will screen views of the development from Highway 41
Staff is recommending approval of the proposed project
APPLICABLE REGUA TIONS
Chapter 20 Article II Division 6 Site Plan Review
Chapter 20 Article IV Conditional Use Permits
Chapter 20 Article XXI 01 Office and Institutional District
Section 20 902 Multiple Principal Buildings on the Same Lot
210
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 3 of 12
BACKGROUND
On July 12 2004 the Chanhassen City Council approved Planning Case 04 20 Site Plan Review
for a 166 space parking lot expansion extension of temporary drive and extension of West 78th
Street and a Wetland Alteration Permit to alter and fill wetlands on site
On September 27 2001 the Chanhassen City Council approved the following
Land use amendment from Residential Low Density to Public Semi Public
Rezoning ofthe property from Rural Residential RR to Office and Institutional 01
Site Plan 2001 10 plans prepared by Hammel Green and Abrahamson Inc dated July
6 2001 with a one story variance from the Office and Institutional district regulations to
permit a three story building and a 2 5 foot variance from the 40 foot building height
Highway Corridor District regulations to permit a 42 5 foot building
Wetland Alteration Permit to alter and fill 34 900 square feet 0 8 acres of wetlands
However only part of the wetland alteration occurred for the extension of the sewer and
construction of the storm water pond
CONDITIONAL USE PERMIT
The Conditional Use Permit CUP deals with multiple primary structures on one parcel or lot
Section 20 902 of the Chanhassen City Code permits the groupings of buildings on a single parcel
through the conditional use permit process No specific standards are provided for multiple
buildings on one lot or parcel However the project is evaluated through the twelve general
issuance standards for CUPs Section 20 232 of the Chanhassen City Code
Development layout and building design intent is for creating a sense
of community and ultimately a campus for the Westwood Community
Church This phase of the development complies with the site plan
review requirements and the zoning regulations The proposed
development must comply with the approved site plan As future
phases are proposed the CUP will be amended to add additional
buildings to the campus
J
GENERAL SITE PLAN ARCHITECTURE
9 N f
1 Y
The proposed two story building is a 51 000 square foot expansion
and companion building to the existing 72 120 square foot fellowship
hall located on the property The expansion includes student and adult
classrooms offices meeting rooms storage gathering spaces and a
211
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 4 of 12
multi purpose room This building is the second phase of a multi phase project Possible future
phases will add a 2 400 seat permanent worship facility additional education spaces gathering
space chapels and a social outreach facility Future phases will require individual site plan
review and approval
ARCHITECTURAL COMPLIANCE
Size Portion Placement
Entries Two cedar and stone trellises similar to the trellis in front of the main door of the
existing building highlight the main entry and the courtyard entry between the new and existing
buildings
The building consists of two stories with two wings The central portion of the building has a flat
roof and connects the two halves of the building as well as the existing fellowship hall The
building changes orientation at this joining angling on an easterly axis from the northern multi
purpose section of the building
Material Color and Detail
According to the architect the goal with the exterior materials on the addition was to be as
sympathetic to the existing building as possible A wood textured cement board painted reddish
tan brown to match the existing cedar siding is used for the majority of the building s finish
This is constructed in two layers a panel system covering the whole building and a layer of 1 x4
and I x6 battens and trim boards composed in a modular system
A Chilton stone base matching the stone of the existing building runs the entire perimeter of
the building at 3 0 This base runs up to the base of the upper level 15 0 along the
courtyard that is formed between the two buildings This is the same height as the stone on the
existing building and is meant to form a transition between the existing and the new
In four locations in the building s elevation the material shifts from the painted cement board to a
flat seam metal panel This will have a dark bronze color to match the window framing system
212
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 5 of 12
and is used as an accent and to highlight elements of the building such as entries The lower level
in these locations has floor to ceiling storefront glazing and the upper level in the metal panel
location has a ribbon window that runs the full length of the metal panel area
Height and Roof Design
The overall height of the building from the lowest exterior elevation to the top of the roof is 60
feet However the building height as defined by City Code is 37 5 feet Since the first building
was constructed the City has eliminated the overlay district building height limitation and now
relies on the underlying zoning district requirements
There are two roof forms on the building a 7 12 gable clad in asphalt shingles to match the
existing building over the two wings of the expansion and a flat roof which will have a white
TPO membrane over the common area which joins the buildings
Fifty percent of the first floor elevation that
is viewed by the public shall include
transparent windows and or doors All other
areas shall include landscaping material and
architectural detailing and articulation
While there is landscaping to the northwest
of the building staff is recommending that
windows be added to this west elevation in
the multi purpose area Potential solutions
include either through continuing the windows of the upper level of the educational wing or
adding the upper story windows similar to those at the fellowship hall entry
Facade Transparency
Site Furnishing
r j
f hiiRlllH r 1 1 1
L i
l rJ
71
q
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I
Community
features may
include
landscaping
lighting benches
and tables Benches
are proposed
between the two
buildings Trellises
are proposed to the
south of the
building connection between the two building and at the northeast entrance to the building
213
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 6 of 12
Loading Areas Refuse Area etc
The existing trash enclosure will be maintained Mechanical equipment is screened within an
enclosure to the northwest of the proposed expansion Additional landscaping will also be
provided between the enclosure and the parking lot
Lot Frontage and Parking Location
The building is located to the northeast of the existing building Parking is located to the north
and west ofthe buildings No additional parking is being proposed with this phase ofthe project
The next phase of the development shall require the installation of additional parking since they
will be at capacity with the completion ofthe second building
LANDSCAPING
The proposed landscaping for the building addition to Westwood Community Church is
acceptable The construction does not affect parking lot or bufferyard plantings and those
requirements remain met Foundation plantings for the addition meet ordinance expectations
Species selection is also satisfactory
ACCESS
Access to the proposed building expansion will be via the existing private driveways and parking
lots extending from West 78th Street and Tanadoona Drive There are no public street
improvements proposed or required
A traffic study for the West 78th StreetlHighway 41 intersection was completed in 2004 in
conjunction with the last Westwood Church expansion The study concluded that traffic signals
are not warranted at the intersection The study concluded that the projected Sunday peak
volumes reached a level equivalent to a peak weekday volume that would warrant signals
however the signal warrants outlined in the Manual on Uniform Traffic Control Devices do not
consider Sunday peak volumes in the signal warrant analyses
Currently a public safety officer directs traffic at the West 78th StreetlHighway 41 intersection to
facilitate the turning movements during the Sunday peak volume times
GRADINGIDRAINAGE
The area within the proposed building expansion contains moderate slopes on the north side and
is relatively flat through the central and southern areas The area currently drains to the existing
ponds to the south
The proposed grading maintains the existing grading patterns The area north of the building will
require a retaining wall that exceeds four feet in height therefore the retaining wall requires a
214
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 7 of 12
building permit and must be designed by an Engineer registered in the State of Minnesota
Surface drainage from the top of the wall should be directed to the proposed catch basin or else a
drain tile system installed to convey the runoff to the storm sewer
The grading plan shows that the height ofthe existing retaining wall north of Pond A must be
increased by approximately 1 7 feet Staff visited the site on February 19 2009 and could not
field locate this retaining wall to verify the existing height If the new height of this wall exceeds
four feet a building permit is required
If on site earthwork quantities do not balance and materials need to be imported or exported from
the site the developer will need to supply the City with a detailed haul route for review and
approval by staff In addition if material is proposed to be exported to another location in
Chanhassen it should be noted that the properties would be required to obtain an earthwork
permit from the City
EROSION AND SEDIMENT CONTROL
The total disturbed area will exceed one acre As a result a NPDES Phase II Construction Site
Storm Water Permit will be required from the Minnesota Pollution Control Agency MPCA for
this site It will also be necessary to develop a Storm Water Pollution Prevention Plan SWPPP
in conjunction with this application This SWPPP shall be provided to the City for review and
comment before any final approvals can be made
It appears the perimeter controls shown on the erosion control plan are adequate although it
would be preferred to see the silt fence north of Pond B extended northwest to the 990 foot
contour The plan indicates a rock construction entrance located in the southeast comer of the
parking lot The City ofChanhassen requires a minimum length of75 feet Site constraints may
be such that this length is not practicable If it is not it is incumbent upon the applicant to show
why a 75 foot rock entrance is not practicable and to maximize the driveway length within the
site constraints The rock construction entrance should be constructed in accordance with
Chanhassen s Standard Detail 5301 Street cleaning of soil tracked onto public streets shall
include daily street scraping and street sweeping as needed
Erosion control blanket shown to be installed northwest of the proposed expansion appears
adequate In the event that other slopes become unstable it will be incumbent upon the applicant
to install additional best management practices BMPs to address the instability
Inlet protection will be needed on all proposed catch basins and manholes until final stabilization
has been achieved All erosion control BMPs shall be removed and the Notice of Termination
submitted to the MPCA prior to the project being considered finished
215
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 8 of 12
DRAINAGE AND STORMWATER
It appears that Pond B is adequately sized to accommodate the proposed increase in hardcover
Any future expansions will necessitate additional storage and treatment
The current plan indicates three outlets into Pond B It is the goal of the City to minimize
infrastructure which will require maintenance The drainage plan should be revised to have no
more than two outlets to Pond B one for the area north of the connection between the existing
building and the proposed expansion and another for the area south of the connection
SURFACE WATER MANAGEMENT PLAN SWMP CONNECTION CHARGES
This is a site plan review with no new subdivision being created As a result no SWMP fees will
be collected with this project
WETLANDS
Two jurisdictional wetlands exist on the property These were delineated with the original site
plan and subsequent work on Dogwood Lane In addition there is a mitigation area on the
property None ofthe proposed improvements will result in impacts to the wetlands
LAKES and BLUFFS
Although the most westerly portion ofthe subject property is within the Shoreland Overlay
District for Lake Minnewashta the proposed improvements are at least 1 200 feet or more from
the shoreland zone There are no bluffs identified on the property
OTHER AGENCIES
The applicant shall determine if any additional permits are required and apply for and obtain these
permits from the appropriate regulatory agencies e g Minnesota Pollution Control Agency
Minnesota Department of Natural Resources and comply with their conditions of approval
UTILITIES
The existing building is currently serviced by public sanitary sewer and water The property was
assessed for the public sanitary sewer and watermain therefore the lateral sanitary sewer and
watermain charges do not apply The proposed expansion is subject to the sanitary sewer and
water hook up fees based on the number of SAC units determined by Metropolitan Council
These fees are due at the time of building permit application at the rate in effect at the time of
building permit issuance The 2009 rates are 5 087 00 SAC unit for watermain 1 893 00 SAC
unit for sanitary sewer and 2 075 00 SAC unit for the Metropolitan Council Environmental
Services SAC charge
216
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 9 of 12
The utility plan indicates that private sanitary sewer and water services will be extended to the
building expansion There are no public utility improvements proposed or required for this
addition
LIGHTING SIGNAGE
The lighting and signage were installed with a previous phase of the development Decorative
wall lighting units are proposed on the building Bollard style lighting is provided along all the
walking paths Additional lighting is proposed at the benches within the courtyard area All
lighting is shielded and directed toward the ground
MISCELLANEOUS
The project must comply with the following fire code comments requirements
1 Section 503 1 12007 MN State Fire Code Approved fire apparatus access roads shall be
provided for every facility building or portion of a building hereafter constructed or moved
into or within the jurisdiction The fire apparatus access road shall comply with the
requirements of this section of the fire code and shall extend to within 150 feet of all portions
of the exterior walls of the first story of the building as measured by an approved route around
the exterior of the building or facility
Exception 1 The fire code official is authorized to increase the dimension of 150 feet
where the building is equipped with an approved automatic fire sprinkler system
Exception 2 Fire apparatus access roads that cannot be installed because oflocation on
property topography waterways non negotiable grades or other similar conditions and an
approved alternative means of fire protection is provided
The Fire Marshal would agree per fire code language that in lieu of fire access roads beyond
what is shown and not requiring additional fire hydrants that in addition to the fire sprinkler
system required by the building and fire codes Class III fire department standpipes shall be
added to the building in locations approved by the Chanhassen Fire Marshal
2 Contact Chanhassen Fire Marshal for location of yellow curbing to be painted and locations of
No Parking Fire Lane signs MSFC Sec 503 3
3 A PlY Post indicator Valve will not be required
The project must comply with the following building code comments requirements
1 Buildings are required to have automatic fire extinguishing systems
217
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 10 of 12
2 Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota
3 Retaining walls new and additions to existing over four feet high must be designed by a
professional engineer and a permit must be obtained prior to construction
4 Structure proximity to property lines and other buildings will have an impact on the code
requirements for the proposed buildings including but not limited to allowable size protected
openings and fire resistive construction These requirements will be addressed when
complete building and site plans are submitted
5 Detailed occupancy related requirements will be addressed when complete building plans are
submitted
6 The owner and or their representative shall meet with the Inspections Division as soon as
possible to discuss plan review and permit procedures
COMPLIANCE TABLE
01 Westwood Phase II
Building Height 2 stories
NA
2 story
37 5 feet
Building Setback N 50 E 50
W 50 S 35
N 204 E 494
W 810 S 408
Parking Stalls 634 stalls 638 stalls
Churches 1 3 seats with 1 777 seats equals 592 stalls One space per classroom with 42 rooms
including offices equals 42 stalls
Parking Setback N 25 E 50
W 50 S 25
N 42 E 240
W 50 S 620
Note A minimum 50 foot setback from residential property is required and maintained
The parking lot is not being altered with this phase of the development
Hard Surface Coverage 65 15 6
218
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 11 of 12
RECOMMENDA TION
Staff and recommends that the Planning Commission recommend that City Council adopt the
following motions and adoption of the attached findings of fact and recommendation for Planning
Case 09 03
The Chanhassen Planning Commission recommends that City Council approves a Conditional
Use Permit to permit two buildings on one parcel subject to the following conditions
1 The site development shall comply with the requirements of the approved site plan 09 03
And
The Chanhassen Planning Commission recommends that City Council approves Site Plan
Planning Case 09 03 for a 51 000 square foot two story multi purpose building plans prepared
by Cuningham Group Architecture P A and Westwood Professional Services Inc dated January
30 2009 subject to the following conditions
1 The applicant shall enter into a site plan agreement with the City and provide the necessary
security to guarantee erosion control site restoration and landscaping
2 Windows shall be added to the northwest elevation in the multi purpose area
3 In addition to the fire sprinkler system required by the building and fire codes Class III fire
department standpipes shall be added to the building in locations approved by the Chanhassen
Fire Marshal
4 The applicant shall contact Chanhassen Fire Marshal for location of yellow curbing to be
painted and locations of No Parking Fire Lane signs
5 Buildings are required to have automatic fire extinguishing systems
6 Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota
7 Retaining walls new and additions to existing over four feet high must be designed by a
professional engineer registered in the State of Minnesota and a permit must be obtained prior
to construction
8 Inlet protection is provided for all proposed stormwater inlets until such a time as final
stabilization is achieved
219
Westwood Community Church Building Expansion
Planning Case 2009 03
March 3 2009
Page 12 of 12
9 The rock construction entrance be expanded to 75 feet per City code or if this is not practical
to do so the applicant must show why this is not practical and maximize the rock construction
entrance to the greatest length practical
10 Silt fence north of Pond B be extended to the northwest to the 990 contour
11 City details shall be included in the plan set for all erosion control best management practices
and storm sewer structures
12 One of the three inlets into Pond B must be eliminated It is preferable that the most easterly
inlet be eliminated so that maintenance can occur as efficiently as possible
13 Pond maintenance access should be shown on the plan
14 The applicant shall determine if any additional permissions are required and apply for and
obtain these permits from the appropriate regulatory agencies e g Minnesota Pollution
Control Agency Minnesota Department of Natural Resources for dewatering and comply
with their conditions of approval
15 Surface drainage from the top of the wall should be directed to the proposed catch basin or
else a drain tile system shall be installed to convey the runoff to the storm sewer
16 If on site earthwork quantities do not balance and materials need to be imported or exported
from the site the developer will need to supply the City with a detailed haul route for review
and approval by staff
17 Any material exported to another location in Chanhassen may require a grading or interim use
permit
ATTACHMENTS
1 Findings of Fact and Recommendation
2 Development Review Application
3 Reduced Copy Architectural Site Plan Sheet AS 101
4 Reduced Copy Existing Conditions Sheet Cl
5 Reduced Copy Exterior Elevations Sheet A301
6 Reduced Copy Exterior Elevations Sheet A300
7 Reduced Copy Planting Plan Sheet L300
8 Reduced Copy Site Layout Plan Sheet LI01
9 Reduced Copy Existing Landscape Plan Sheet L100
10 Reduced Copy Preliminary Utility Plan Sheet C4
11 Reduced Copy Grading Drainage Erosion Control Plan Sheet C3
12 Reduced Copy Preliminary Site Plan Sheet C2
13 Public Hearing Notice and Mailing List
220
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
FINDINGS OF FACT
AND RECOMMENDATION
PLANNING CASE 09 03
INRE
Application of Westwood Community Church for a Conditional Use Permit for multiple
buildings on one parcel and Site Plan Approval for 51 000 square foot two story multi
purpose building Planning Case 2009 03
On March 3 2009 the Chanhassen Planning Commission met at its regularly scheduled
meeting to consider the application of Westwood Community Church for development approval
to build an expansion of their development The Planning Commission conducted a public
hearing on the proposed development preceded by published and mailed notice The Planning
Commission heard testimony from all interested persons wishing to speak and now makes the
following
FINDINGS OF FACT
1 The property is currently zoned Office and Institutional District 01
2 The property is guided in the Land Use Plan for Public Semi Public uses
3 The legal description of the property is shown on the attached Exhibit A
4 Conditional Use Permits
a The proposed use will not be detrimental to the public health safety comfort
convenience or general welfare of the neighborhood or the city
b The proposed use will be consistent with the objectives of the city s comprehensive plan
and the zoning ordinance
c The proposed use will be designed constructed operated and maintained so to be
compatible in appearance with the existing or intended character of the general vicinity
and will not change the essential character of that area
d The proposed use will not be hazardous or disturbing to existing or planned neighboring
uses
e The proposed use will be served adequately by essential public facilities and services
including streets police and fire protection drainage structures refuse disposal water
and sewer systems and schools or will be served adequately by such facilities and
1
221
services provided by the persons or agencies responsible for the establishment of the
proposed use
f The proposed use will not create excessive requirements for public facilities and services
and will not be detrimental to the economic welfare of the community
g The proposed use will not involve uses activities processes materials equipment and
conditions of operation that will be detrimental to any persons property or the general
welfare because of excessive production of traffic noise smoke fumes glare odors
rodents or trash
h The proposed use will have vehicular approaches to the property which do not create
traffic congestion or interfere with traffic or surrounding public thoroughfares
1 The proposed use will not result in the destruction loss or damage of solar access
natural scenic or historic features of major significance
J The proposed use will be aesthetically compatible with the area
k The proposed use will not depreciate surrounding property values
1 The proposed use will meet standards prescribed for certain uses as provided in the
zoning ordinance with the granting of a variance for the storm water pond within the
Bluff Creek primary zone
5 Site Plan
a The proposed development is consistent with the elements and objectives of the city s
development guides including the comprehensive plan official road mapping and other
plans that may be adopted
b The proposed development is consistent with the site plan review requirements
c The proposed development preserves the site in its natural state to the extent practicable
by minimizing tree and soil removal and designing grade changes to be in keeping with
the general appearance of the neighboring developed or developing areas
d The proposed development creates a harmonious relationship of building and open space
with natural site features and with existing and future buildings having a visual
relationship to the development
e The proposed development creates a functional and harmonious design for structures and
site features with special attention to the following
1 An internal sense of order for the buildings and use on the site and provision of a
desirable environment for occupants visitors and general community
2
222
2 The amount and location of open space and landscaping
3 Materials textures colors and details of construction as an expression of the design
concept and the compatibility of the same with adjacent and neighboring structures
and uses and
4 Vehicular and pedestrian circulation including walkways interior drives and parking
in terms of location and number of access points to the public streets width of interior
drives and access points general interior circulation separation of pedestrian and
vehicular traffic and arrangement and amount of parking
f Protects adjacent and neighboring properties through reasonable provision for surface
water drainage sound and sight buffers preservation of views light and air and those
aspects of design not adequately covered by other regulations which may have substantial
effects on neighboring land uses
6 The planning report 09 03 dated March 3 2009 prepared by Robert Generous et aI is
incorporated herein
RECOMMENDA TION
The Planning Commission recommends that the City Council approve the Conditional
Use Permit for multiple buildings on one parcel and Site Plan Approval for a 51 000 square
foot two story multi purpose building
ADOPTED by the Chanhassen Planning Commission this 3rd day of March 2000
CHANHASSEN PLANNING COMMISSION
BY
Its Chairman
3
223
EXHIBIT A
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224
Planning Case No j q 03
CITY OF CHANHASSEN
7700 Market Boulevard P O Box 147
Chanhassen MN 55317 952 227 1100
CIT 1 0 Crit
F1ECr i Fr
DEVELOPMENT REVIEW APPLICATION
JAN 3 0 20
CHA s r rl PL
PLEASE PRINT
Applicant Name and Address Owner Name and Address
Cuningham Group Architecture P A Westwood Community Church
201 Main Street SE Suite 325 3121 Westwood Drive
Minneapolis MN 55414 Excelsior MN 55331
Contact Charles Stoffel AlA Contact Steve Mader
Phone 612 379 6848 Fax 612 379 4400 Phone 952 224 7300 Fax 952 224 7301
Email cstoffel@cuningham com Email steve mader@westwoodcc org
NOTE Consultation with City staff is reauired prior to submittal including review of development
plans
Comprehensive Plan Amendment
Conditional Use Permit CUP J
Temporary Sales Permit
Vacation of Right of Way Easements VAC x
Interim Use Permit IUP Variance VAR
Non conforming Use Permit Wetland Alteration Permit WAP
Planned Unit Development Zoning Appeal
Rezoning Zoning Ordinance Amendment
Sign Permits
Notification Sign
City to install and Sign Plan Review
x Site Plan Review SPR SuO 5 10
It 010
X EscrQw q Filing Fees Attorney Cost IOU
UP P ACNARlWAP Metes Bounds
450 Minor SUB
TOTAL FEE 1 c t oIIa 1 Subdivision
An additional fee of 3 00 per address within the public hearing notification area will be invoiced to the applicant
prior to the public hearing
Sixteen 16 full size folded copies of the plans must be submitted including an 8 X 11
reduced copy for each plan sheet along with a diaital COpy in TIFF Group 4 tif format
Escrow will be required for other applications through the development contract
Building material samples must be submitted with site plan reviews
NOTE When multiple applications are processed the appropriate fee shall be charged for
each application
SCANNED
225
PROJECT NAME Westwood Community Church Expansion
LOCATION 3121 Westwood Drive Excelsior MN 55331
LEGAL DESCRIPTION AND PID Refer to attached document
TOTAL ACREAGE 58 6 acres
WETLANDS PRESENT x YES NO
PRESENT ZONING 01 Office Institutional District
REQUESTED ZONING 01 Office Institutional District
PRESENT LAND USE DESIGNATION Public Semi Public
REQUESTED LAND USE DESIGNATION Public Semi Public
REASON FOR REQUEST Westwood Community Church is proposing an expansion of approximatly
51 000 sf to their current facility The expansion will include student and adult classrooms
meeting rooms offices storage gathering spaces and a multi purpose room Minor remodeling
will occur at the connection of the buildings
FOR SITE PLAN REVIEW Include number of existing employees 47 and new employees Zero
This application must be completed in full and be typewritten or clearly printed and must be accompanied by all information
and plans required by applicable City Ordinance provisions Before filing this application you should confer with the
Planning Department to determine the specific ordinance and procedural requirements applicable to your application
A determination of completeness of the application shall be made within 15 business days of application submittal A written
notice of application deficiencies shall be mailed to the applicant within 15 business days of application
This is to certify that I am making application for the described action by the City and that I am responsible for complying with
all City requirements with regard to this request This application should be processed in my name and I am the party whom
the City should contact regarding any matter pertaining to this application I have attached a copy of proof of ownership
either copy of Owner s Duplicate Certificate of Title Abstract of Title or purchase agreement or I am the authorized person
to make this application and the fee owner has also signed this application
I will keep myself informed of the deadlines for submission of material and the progress of this application I further
understand that additional fees may be charged for consulting fees feasibility studies etc with an estimate prior to any
authorization to proceed with the study The documents and information I have submitted are true and correct to the best of
di
Signature of AP
c 5f fL
j 30 z oOj
Date
G plan forms Development Review Application DOC Rev 1 08
SCAtltlED 226
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c UJ l U 236
CITY OF CHANHASSEN
AFFIDA VIT OF MAILING NOTICE
STATE OF MINNESOTA
ss
COUNTYOFCARVER
I Karen J Engelhardt being first duly sworn on oath deposes that she is and was on
February 19 2009 the duly qualified and acting Deputy Clerk of the City of Chanhassen
Minnesota that on said date she caused to be mailed a copy of the attached notice of Public
Hearing for Westwood Community Church Expansion Planning Case 2009 03 to the
persons named on attached Exhibit A by enclosing a copy of said notice in an envelope
addressed to such owner and depositing the envelopes addressed to all such owners in the United
States mail with postage fully prepaid thereon that the names and addresses of such owners were
those appearing as such by the records of the County Treasurer Carver County Minnesota and
by other appropriate records
Subscribed and sworn to before me
this tdhday of f 6 J 2009
Notary p
fr A MMA
3t1r KIM T MEUWISSEN l t Notary Public Minnesota J c Comm J to
237
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238
ALAN H KAREN L DIRKS
7431 DOGWOOD
EXCELSIOR MN 55331 8013
ALLEN K JR JENNIFER R LARSON
21195 RADISSON RD
SHOREWOOD MN 55331 9189
BRENDA C BROWN
7634 ARBORETUM VILLAGE CT
CHANHASSEN MN 55317 4422
CHARLES W HULLSIEK TERRY L
HULLSIEK
2930 HIGHWOOD DR
CHANHASSEN MN 55317 4438
DANIEL J LINDA R ZABORSKY
2940 HIGHWOOD DR
CHANHASSEN MN 55317 4438
DEBBRA CHILL
7640 ARBORETUM VILLAGE PL
CHANHASSEN MN 55317 4424
HIGHLANDS AT BLUFF CREEK
TOWNHOME ASSOCIATION
510 CHESTNUT ST
CHASKA MN 55318 3300
JENNIFER A VONESCHEN
7643 ARBORETUM VILLAGE PL
CHANHASSEN MN 55317 4424
KAREN J BASSETT
7648 ARBORETUM VILLAGE PL
CHANHASSEN MN 55317 4424
MELISSA WEIGEL
7632 ARBORETUM VILLAGE CT
CHANHASSEN MN 55317 4422
ALEC T MCKINLEY AMY ERICKSON
7630 ARBORETUM VILLAGE CT
CHANHASSEN MN 55317 4422
ALLEN LEE HOMES INC
4809 W 95 1 2 ST
MINNEAPOLIS MN 55437 3703
CARLSON ARBORS DEVELOPMENT
LLC
6363 HIGHWAY 7 RMC 500
ST LOUIS PARK MN 55416 2346
DANA L COVIETZ
7639 ARBORETUM VILLAGE PL
CHANHASSEN MN 55317 4424
DAVID L BUSS ERIN KAY STEINKE
7638 ARBORETUM VILLAGE PL
CHANHASSEN MN 55317 4424
GRETCHEN L F STARKS TRUSTEE
OF PETERSON TRUST
3301 T ANADOONA DR
EXCELSIOR MN 55331 8048
JANET M QUIST AMY M ADAMSON
LIVING TRUST
7331 DOGWOOD
EXCELSIOR MN 55331 8015
JOHN JOYCE FOLEY
C O RICHARD J FOLEY
4804 DUN BERRY LN
MINNEAPOLIS MN 55435 1537
MARJORIE GETSCH
7530 DOGWOOD RD
EXCELSIOR MN 55331 8053
MICHAEL J ROBINSON
7659 ARBORETUM VILLAGE LN
CHANHASSEN MN 55317 4425
ALLAN D FISCHER
17312 DUCK LAKE TRL
EDEN PRAIRIE MN 55346 3502
ARCHER DESIGN BUILD LLC
7882 RANCHVIEW LN N
MAPLE GROVE MN 55311 2101
CHARLES JENNIFER NEWELL
7550 DOGWOOD RD
EXCELSIOR MN 55331 8053
DANIEL D AMY R GETSCH
1069 DORLAND RD
MAPLEWOOD MN 55119 3576
DAVID R JENNIFER L MELIN
7321 DOGWOOD
EXCELSIOR MN 55331 8015
HERITAGE DEVELOPMENT OF MN
INC
422 EAST COUNTY ROAD D
ST PAUL MN 55117 1218
JECWF TRUST
18020 ZUMBRO AVE
SHAKO PEE MN 55379 9182
JOHN H GETSCH
5404 GLENGARRY PKWY
EDINA MN 55436 2006
MATTHEW J NARDO
7650 ARBORETUM VILLAGE PL
CHANHASSEN MN 55317 4424
MINNESOTA ST HORTICULTURAL
U OF M RM 1 HORTICULTURE BLDG
ST PAUL MN 55108
239
MPLS COUNCIL OF CAMPFIRE
GIRLS
2610 UNIVERSITY AVE W
MINNEAPOLIS MN 55114 2007
REGENTS OF UN IV OF MINNESOTA
C O REAL ESTATE OFFICE
319 15TH AVE SE 424 DON HOWE
BLDG
MINNEAPOLIS MN 55455 0118
ROHAN LUND INC
360 NORTH ARM LN
ORONO MN 55364 8234
SHANNON M HOGAN
7651 ARBORETUM VILLAGE LN
CHANHASSEN MN 55317 4425
VINH Q DO NGUYEN
10033 SCOTT AVE N
BROOKLYN PARK MN 55443 5435
PETERSON REVOCABLE TRUST C O
GRETCHEN STARKS
3301 T ANADOONA DR
EXCELSIOR MN 55331 8048
RICHARD C LUNDELL
7341 DOGWOOD
EXCELSIOR MN 55331 8015
RYAN C BROWN SARA M RYAN
7642 ARBORETUM VILLAGE PL
CHANHASSEN MN 55317 4424
SUMIKA CHAI
6913 ANTRIM
EDINA MN 55439 1707
WESTWOOD COMMUNITY CHURCH
3121 WESTWOOD DR
EXCELSIOR MN 55331 8044
PULTE HOMES OF MINNESOTA
CORP
815 NORTHWEST PKWY 140
EAGAN MN 55121 1580
ROGER W OAS
7301 DOGWOOD
EXCELSIOR MN 55331 8015
SCOTT A VERGIN
7311 DOGWOOD
EXCELSIOR MN 55331 8015
THE ARBORS HOMEOWNERS ASSN
6393 HIGHWAY 7 RMC500
ST LOUIS PARK MN 55416 2346
WILLIAM JR MARY S
COLOPOULOS
2970 HIGHWOOD DR
CHANHASSEN MN 55317 4438
240
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
BuildingJnspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
I
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Paul Oehme Director of Public Works City Engineer
c
DATE March 23 2009
SUBJ Public Works Facility Approve Precast and Steel Bids Review
Other Bids and Quotes Project No 08 03
PROPOSED MOTION
The City Council approves bids for
Category 3A and 4A Building Concrete and Masonry to Dayco
Concrete in the amount of 994 200
Category 3B Precast Structural Concrete Walls to Fabcon Inc in the
amount of 675 686
Category 3C Precast Plank to Molin Concrete Products Company in
the amount of 116 337
Category 5A Structural Steel Joists Decking Misc Steel Materials to
Thumbeck Steel Fabrication Inc in the amount of 400 863
City Council approval requires a simple majority vote of the City Council
present
BACKGROUND
On January 6 2009 the Planning Commission approved the site plan
On January 26 2009 the City Council approved the site plan
On February 23 2009 the City Council approved the plans and specifications and
authorized the ad for bids
DISCUSSION
This project used the construction management approach to obtain bids and
quotes for the project This approach allows each of the specialty trade
contractors to bid separately on portions of the project In all 16 trade areas or
bid packages were bid out Staff also obtained quotes from contractors for
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 241
Todd Gerhardt
Public Works Facility
March 23 2009
Page 2
smaller items in the project that meet quoting requirements The only bid item left for the project
is bituminous paving This item will be bid out later this summer
On Tuesday March 17 2009 quotes were received for this project On March 19 2009 public
bids were received for the 16 advertised public bid categories
The City s construction management service company RJM Construction RJM worked with
the City to receive the quotes and bids For tonight s meeting staff is requesting Council
approve concrete and masonry precast walls precast plank and steel material bids These items
have a long lead time to fabricate To meet the construction schedule these contracts should be
approved at this time On April 13 2009 the Council will be asked to approve the rest of the
bids and quotes for the project along with alternates to the bids However for tonight s meeting
staff will be prepared to review the bids and quotes received
Attached is RJM recommendation for award of the concrete and masonry precast walls precast
plank and steel material bids A budget summary for the project will be sent out prior to the
Monday night Council meeting
Attachments 1 RJM Recommendation Letter
2 crp Pages
c Jeff Oertel Oertel Architects
Brian Recker RJM Construction
g eng public 2008 projects 08 03 chanhassen maintenance pw facility 032309 bkgd award bids steel conc doc
242
CONSTRUCTION
CORPORATE OFFICE
HWY 7 CORPORATE CENTER
7003 W LAKE ST
SUITE 400
ST LOUIS PARK MN 55426
PHONE 952 837 8600
FAX 952 832 9600
SATELLITE OFFICES
PLAZA VII
MINNEAPOLIS MN
NORTHLAND EXECUTIVE
OFFICE CENTER
BLOOMINGTON MN
NORMANDALE LAKE
OFFICE PARK
BLOOMINGTON MN
March 19 2009
Mr Todd Gerhardt
City of Chanhassen
7700 Market Boulevard
Chanhassen MN 55317
Re City ofChanhassen Public Works Facility
Recommendations for Award of Contracts Partial
Dear Mr Gerhardt
On March 19 2009 public bids were received for the sixteen 16 advertised public bid
categories
RJM Construction is in the process of reviewing and qualifying all bids received for
accuracy and completeness In the interest of maintaining the currently anticipated start
date of April 27th RJM Construction has prioritized and completed its review of bid
categories critical to the project schedule These bid categories include 3A Building
Concrete 3B Precast Structural Concrete Walls 3C Precast Plank and 5A Structural
Steel Joists Decking Materials Based on the results of these reviews we recommend to
the City Council that they award these critical contracts as follows
Bid Category 3A Building Concrete and 4A Masonry Combined Bid
DayCo Concrete Company Inc
1850 Lake Drive West
Chanhassen MN 55317
Base Bid Amount 994 200
Bid Category 3B Precast Structural Concrete Walls
Fabcon Inc
6111 West Highway 13
Savage MN 55378
Base Bid Amount 675 686
Bid Category 3C Precast Plank
Molin Concrete Products Company
415 Lilac Street
Lino Lakes MN 55014
Base Bid Amount 116 337
Bid Category SA Structural Steel Joists Decking Misc Steel Materials
Thumbeck Steel Fabrication Inc
23790 Goodview Circle N
Forest Lake MN 55025
Base Bid Amount 400 863
243
CONSTRUCTION
CORPORATE OFFICE
HWY 7 CORPORATE CENTER
7003 W LAKE ST
SUITE 400
ST LOUIS PARK MN 55426
PHONE 952 837 8600
FAX 952 832 9600
SATELLITE OFFICES
PLAZA VII
MINNEAPOLIS MN
NORTHLAND EXECUTIVE
OFFICE CENTER
BLOOMINGTON MN
NORMANDALE LAKE
OFFICE PARK
BLOOMINGTON MN
Enclosed you will find a copy of the bid results for each of the Bid Categories listed
above The contract amounts above include accepted Alternate 7 and Alternates 10
RJM is continuing its review process of the remaining bid categories and will submit its
recommendations for award for these reaming contracts at the City Council meeting
If you should have any questions please feel free to contact me
Brian G Recker
Vice President
Cc Jeff Oertel Oertel Architects
244
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
Bid Category 3A Building Concrete
Company Base Bid Bid Addenda Total Contract
Security 4
Kelson Concrete 667 186 00 y 4 667 186 00
DavCo Concrete 687 400 00 y 4 687 400 00
Hollenback Nelson 688 900 00 y 4 688 900 00
Northland Concrete 698 700 00 y 4 698 700 00
Axel Ohman 712 000 00 y 4 712 000 00
Kasella 719 000 00 y 4 719 000 00
Kelleher Concrete 734 831 00 y 4 734 831 00
Steenbura Watrud 740 000 00 y 4 740 000 00
Stellar Concrete 809 800 00 y 4 809 800 00
Maanev 821 300 00 y 4 821 300 00
Construction Conceots 835 877 00 y 4 835 877 00
Donald R Frantz 847 000 00 y 4 847 000 00
Serice 849 000 00 y 4 849 000 00
Crosstown Masonry 945 000 00 y 4 945 000 00
Combined Bid 3A Building Concrete and 4A Masonry
Da co 994 200 00 y 4 994 200 00
Donald Franz 1 232 000 00 y 4 1 232 000 00
Serice 1 233 600 00 y 4 1 233 600 00
Crosstown 1 295 000 00 y 4 1 295 000 00
245
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
Bid Category 4A Masonry
Company Base Bid Bid Addenda Total Contract
Security 4
Nothland Concrete 327 750 00 y 4 327 750 00
Davco 334 200 00 y 4 334 200 00
William Bunn 342 369 00 y 4 342 369 00
Steenburg 343 600 00 y 4 343 600 00
Weiss 358 780 00 y 4 358 780 00
Hollenback Nelson 362 800 00 y 4 362 800 00
Axel Ohman 368 000 00 y 4 368 000 00
Stellar 379 800 00 y 4 379 800 00
Serice 384 600 00 y 4 384 600 00
Donald Frantz 385 000 00 y 4 385 000 00
Rovl Masonry 385 250 00 y 4 385 250 00
TCR Enterprises 415 000 00 y 4 415 000 00
Hines and Sons 418 700 00 y 4 418 700 00
Crosstown 430 000 00 y 4 430 000 00
Magney 430 700 00 y 4 430 700 00
Combined Bid 3A Building Concrete and 4A Masonry
Da co 994 200 00 y 4 994 200 00
Donald Franz 1 232 000 00 y 4 1 232 000 00
Serice 1 233 600 00 y 4 1 233 600 00
Crosstown 1 295 000 00 y 4 1 295 000 00
246
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
Bid Category 3B Precast Structural Concrete Walls
Company Base Bid Bid Addenda Alt 7 Total Contract
Security 4 Standard
grey west
elevation
Fabcon 692 605 00 y 4 16 919 00 675 686 00
Hanson 850 339 00 y 4 10 000 00 840 339 00
IPC 983 000 00 y 4 20 000 00 963 000 00
Combined Bid Categories 3B Precast Structural Concrete Walls and 3C Precast Plank
Hanson 945 163 00 10 000 00 935 163 00
247
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
Bid Category 3C Precast Plank
Company Base Bid Bid Addenda Alt 7 Total Contract
Security 4 Standard
grey west
elevation
Molin 116 337 00 y 4 116 337 00
Hanson 128 343 00 y 4 128 343 00
County Materials 130 920 00 y 4 130 920 00
Combined Bid Categories 3B Precast Structural Concrete Walls and 3C Precast Plank
Hanson 945 163 00 10 000 00 935 163 00
248
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
Bid Category SA Structural Steel JoistslDecking Misc Steel Material
Company Base Bid Bid Addenda Alt 10 Total Contract
Security 4
12 Skylights
Thurnbeck 396 641 00 y 4 4 222 00 400 863 00
American Structural 418 265 00 y 4 3 160 00 421 425 00
Daka Corporation 444 670 00 y 4 4 007 00 448 677 00
Linco Steel 470 000 00 y 4 1 920 00 471 920 00
249
Capital Improvement Program
City of Chanhassen MN
Project EQ 087
Project Name Public Works Facility Equipment
Account 1
Account 2
Account 3
2009 thru 2013 Contact Paul Oehme
Department Major Equipment
Type Equipment
Useful Life
Category Public Works
Priority nla
Total Project Cost 500 000
Description
Provides the eqiupment for the Public Works facility This equipment includes the vehicle lifts computer system fiber optic connection security
system fuel system and office equipment
Justification
ecessary for the operation of the Public Works facility
Expenditures
Equipment
2009
500 000
Total 500 000
Funding Sources
Capital Replacement Fund
Total
2009
500 000
500 000
Operational Impact Other
2010 2011 Total
500 000
500 000
2013 2012
2010 2011 2012 2013 Total
500 000
500 000
42
250
I
Capital Improvement Program
I City of Chanhassen MN
Project MB 003
I ProJect Name Public Works Facility Improvements
2009 thru 2013
Contact Paui Oehme
Department Municipal Buildings
Type Improvement
Useful Life Unassigned
Category Street Equipment
Priority n a Account 1 Account 3
I Description I
I The existing Public Works facility is over capacity and is in need of major repairs The City is expected to grow an additional 30 before ultimate
build out The existing facility is located on a 5 acre site which is alrC ldy cramped for storage and operation space The City completed a facility
needs study in 2007 and completed an exhaustive search to try to make an existing warehouse type building work It was decided to move the
Public Works building because the existing site is too small for expansion and no warehouse type building was economically feasible to remodel
Account 2 Total Project Cost 8 300 000
I
Justification I I The Operations and Maintenance Department needs additional space for repairs meeting facilities files locker rooms storage supervisory offices
and proper equipment storage In addition the current facility does not meet many City building codes
I
I Expenditures
Construction
2009
8 300 000
Total 8 300 000
2010 2011 2012 2013 Total
8 300 000
8 300 000
I
I
I
Funding Sources
GO Bonds
Sewer Utility Fund
Surface Water Utility Fund
Water Utility Fund
2009 2010 2011 2012 2013 Total
7 000 000
700 000
400 000
200 000
8 300 000
7 000 000
700 000
400 000
200 000
8 300 000 Total
Operational Impact Other I
rTItis project may increase operational costs However the new facility is planned to be very utility efficient compared to the existing facility
11
f
lk
i
49
251
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
VNNI ci chanhassen mn us
1
MEMORANDUM
TO Mayor City Council
FROM Todd Gerhardt City Manager
DATE March 23 2009
SUBJ Discuss the Future of Historic St Hubert s Church
At our November worksession the City Council asked staff to meet with St
Hubert s Church and the Chanhassen Historical Society to discuss their vision
for the long term use of historic St Hubert s Church The City Council also
extended the city s lease of the property to April 1 2009 with the condition that
St Hubert s pay half of the utilities which they have
Council members Ernst and Litsey and staff met with the group on Tuesday
March 17 The Historical Society s vision for the church is to raise money
through a variety of fund raisers and to apply for grants that would be used to
renovate the building They would also use the church for a variety of special
events throughout the year At this point the Historical Society does not have
the revenue to pay one third of the utility costs however St Hubert s is willing
to pay their portion of the utilities until they have the revenue
Staff believes that we are down to two options
Option 1 St Hubert s Church would be responsible for 2 3 of the costs of the
utilities all the maintenance management and capital costs The city would
provide 1 3 of the costs of the utilities currently the total gas and electric bills
are averaging about 225 per month plus 2 000 per year for general liability
insurance but no contribution towards maintenance or capital costs
Additionally the city would require fee title ownership of the church This
would allow the Historical Society to apply for grants and also justify our
contribution towards the utility costs If the City Council agrees to this option
staff should be directed to work out a purchase lease agreement with St
Hubert s This agreement would be scheduled for approval at a future City
Council meeting no later than August 1 2009 During this time St Hubert s
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 252
Mayor City Council
March 23 2009
Page 2
should pay 2 3 of the utilities and all maintenance or capital costs beginning
April 1 2009
Option 2 The city sends St Hubert s a notice to terminating our lease
agreement as of March 31 2009
St Hubert s Church and the Chanhassen Historical Society will be present at
Monday s meeting to encourage the City Council to accept Option 1 I have
placed this item on the regular agenda for the City Council to take formal action
A TT ACHMENTS
1 Staff Report dated November 20 2008
253
CITY OF
CIlANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 111 0
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Plann ing
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
wl ci chanhassen m n us
L
MEMORANDUM
TO Mayor City Council
FROM Todd Gerhardt City Manager
oW DATE November 20 2008
SUBJ Discuss the Future of Historic S1 Hubert s Church
BACKGROUND
A lease exists between St Hubert s Church and the City of Chanhassen for the
rental of historic S1 Hubert s Church next to the old Village Hall The lease
will expire on December 31 2008 at which time St Hubert s will become
responsible for the car and maintenance of the building
HISTORY
During the 1976 78 time frame S1 Hubert s undertook a process of determining
its needs for the historic building that was vacated when they built a new church
across the street The congregation was split as to whether the building should
remain as a community building or be demolished or moved The issue was
presented to the city and the council incorporated the property into the
downtown redevelopment plan which at the time Included a central city park
that would encompass the Pauly s Bar Bottle Shop old Village Hall the vacated
Great Plains Boulevard and the ch rch area
Following this decision the city and St Hubert s Church entered into a long
term lease 20 years which was td be renewed renegotiated at five year I
intervals Various community and private groups used the building during
1979 80 Monies received were minor The church had not been maintained for
several years and the city completed some major improvements including a new
furnace rafter repairs re Ieading stained glass windows a new roof etc From
1980 89 the city entered into a sub lease agreement with Family of Christ
Lutheran Church In mid 1989 after Family of Christ moved into their new
facility the city entered into a sub lease agreement with the Colonial Church at
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow
254
Mayor City Council
November 21 2008
Page 2
Heritage Square They moved out in 2002 and the building has been vacant ever
since In 1981 the church was placed on the National Historic Register
SUMMATION
Both S1 Hubert s Church and the Chanhassen Historical Society CHS have
asked to meet with the City Council to discuss the city s interest in collaborating
on the preservation of the church Staff has discussed the limited role that the
city may play in this collaboration such as providing 1 3 of the costs of the
utilities but no contribution towards maintenance or capital costs Additionally
the city would require fee title ownership of the church This would allow the
Historical Society to apply for grants and also justify our contribution towards
the utility costs
My expectation for Monday s meeting is for both S1 Hubert s Church and the
Chanhassen Historical Society to explain their interest vision for the bui Iding
and to determine the city s interest in collaborating on the building s
preservation Attached please find S1 Hubert s and the Historical Society s
interests in historic S1 Hubert s
ATTACHMENT
1 Interests of S1 Hubert s and Chanhassen Historical Society
2 Utility Costs for Historic S1 Hubert s Church
3 Information from Daniel J Hoisington Preservation Consultant
g admin tg st huberl work session 12 I 08 doc
255
Historic St Hubert s Work Session
Facts
Current lease with the city expires on December 31 2008
Once the lease expires no activities may be scheduled in the building due to insurance concerns
No additional rentals or leases can be entered into due to insurance concerns
At time the lease expires payment of utilities will be the responsibility of St Hubert s
Currently St Hubert s doesn t have the funds to update the church in order to meet the insurance
requirements for use of the building
If St Hubert s was not currently in discussions with City and Historical Society representatives it
is likely that after the current winter the building would have its utilities shut down to a minimum
and locked up for an indefinite period of time
It would likely be at least 5 years before St Hubert s would be in a position to update the building
for re use The current debt load would need to be under IM to undertake such a project
Interests of St Hubert
St Hubert has an interest in seeing the building preserved including restoring it
St Hubert is willing to implement a fundraising process for obtaining and securing funds to help
offset the costs of maintaining and restoring the building
St Hubert is willing to pay a portion 1 3 of the on going costs to keep the building running
This would include costs for utilities and maintenance
St Hubert would require that ownership transfer by October 1 2009 If this doesn t occur we
would shut down the building to reduce utility costs for the winter
At such time that either the building is severely damaged or destroyed St Hubert s would like to
see the ownership of the land tran fer back to St Hubert s
Any partnership or party agreement that St Hubert s would be a party to would also need to
contain language on what would happen to the property if the partnership disbands or if the
agreement was no longer in force
Interests of Chanhassen Historical Society CHS
CHS considers this structure the most historically significant in Chanhassen
CHS has an interest in seeing the building preserved including restoring it
CHS is interested in raising funds both for preservation and to earmark a portion of funds to help
offset utility and or maintenance costs
CHS would like to help minimize utility costs by first concentrating on efficiencies through grants
to replace the boiler adding window and roof insulation etc
CHS would like to better integrate the building into the greater Chanhassen community through
public events such as but not limited to
o Celebrations similar to the Chanhassen Celebration of History and the Arts held in May
and the upcoming Historical Christmas Celebration scheduled for November 30th
o A Chanhassen Cemetery Walk possibly including a Halloween event
o An Open House in conjunction with Chanhassen s 4th of July events
o Weddings and other private events
CHS would like to build collaborations with existing Chanhassen civic groups
CHS is interested in utilizing part of the space or exhibit space archiving etc
ll6Jl1tl1l ff I
256
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257
CHANHASSEN H STOR CAL SOCIETY
Meeting 8 00 a m Friday October 10th 2008
Representatives Present From
St Hubert s Church SHC
City of Chanhassen CC
Chanhassen Historical Society CHS
Back round
The three parties last met August 13th to discuss the future of Historic S1 Hubert s Church At
that time it was agreed in principle that we should explore in some manner a collaborative
effort to preserve the church it being the centerpiece of historic Chanhassen
Ouline of report attached
The Chanhassen Historical Society commissioned Dan Hoisington a respected local historical
consultant to provide an outline from which we might form a community vision for the Historic St
Hubert s Church to include its preservation restoration and potential re use Mr Hoisington
posited three questions and recommended two steps that we should consider
First should the church be preserved
Second who should own the church SHC CC CHS or private developer
Finally what can be done with the building
Main Hall sanctuary should be maintained as open space to be used for weddings
public functions concerts lectures and conferences
Other inside space could house Historical Society office library archives and storage a
permanent historical exhibit leased office space Outside space could host special outdoor activities during warmer months similar to the
Chanhassen Celebration or History and the Arts held in May of this year
Step one Draft a master plan build a vision Consider commissioning a re use study Draw
from experiences of other historic buildings such as the Hopkins Depot
Step two Commission an architectural structural assessment to evaluate immediate and long
term needs including a maintenance schedule and long term restoration requirements
Collaborative Partners
Beyond SHC CC and CHS we should involve as much of our community as possible as we
strive to reintegrate the church with the larger Chanhassen community Some possibilities
many other local churches the American Legion the Lions and Rotary Clubs Knights of
Columbus the Chanhassen Chamber of Commerce the Chanhassen Park and Recreation
Department the Fire Department local businesses
Next Steps
I propose these initial steps
begin exploring possible collaborative partners
prepare a presentation for the Chanhassen City Council to illustrate our vision and to
secure an agreement in principle for the preservation of this critical property
Discussion
Next Meetin
IIf eVlt q1 3
258
Daniel J Hoisington
Prtrtr J4t on onslIlt4nt
POST OFFICE BOX 13790
ROSEVILLE MN 55113
PHONE 6 1 41 1034
preservation@edinborough com
9 October 2008
Dear Mr Atkins and Committee Members
I enjoyed our meeting last week You have taken the right steps so far in
establishing your organization I offer a few recommendations based on my
experience as a historical society director as a preservation consultant and as the
author of the history of Chanhassen
First should Old St Huberts Church be preserved
This is very simple This is not just another old building There is not a more
historically significant building in Chanhassen Although the township was
settled years earlier the formation of St Hubert s Parish in 1887 laid the basis for
the village Indeed the original plat showed streets named after saints The social
life of the village where during the 1920s and 30s everyone was a Catholic
except the mayor revolved around the church and school
This building is especially important to Chanhassen because the development
of the community aftet World War II led to the demise of most local historic
landmarks
Second who should own the building
Based on my discussions the Archdiocese wishes to e building but retain
ownership of the land and the surrounding cemetery This leaves three options
1 the city 2 the historical society or another oVP j anization or 3 a
private developer CIJIIIIr
Because the land will still be owned by the Archdiocese with limited parking
nearby there are significant hurdles to private development My recommendation
is that the city acquire and manage the property This arrangement is not unusual
in suburban communities in Hennepin County
Management can then devolve on a city appointed commission with
representatives from the Chanhassen Historical Society and possibly other
community groups In fact I suggest that the city consider the creation of a
Chanhassen Heritage Preservation Commission similar to those found in Eden
Prairie Minnetonka Excelsior and Chaska This would open the door for hlrther
funding opportunities
Ihird what can be done with the building
TIle building will be best served by preserving the main hall sanctuary as
a meeting space Indeed this can become a community asset used for public
functions concerts and lectures I t is a perfect space for weddings and with some
work a site for conferences Some space should be allocated to the historical society
for a small library archives office space and storage My recommendation would
259
be to develop a top quality permanent exhibit about Chanhassen s history complete with
an introductory movie This could draw tourists and serve as an important educational
component for local schools
The remaining space can be allocated for either nonprofit organizations or even leased
to small businesses I suggest that you contact some other nonprofits particularly arts
groups
If this type of use agreement goes forward however the historical society will have
to accept the responsibility to maintain a regular hours of operation b consistent
special programming to encourage community use of the building c special outdoor
activities during the warmer months Mter all it should be a true community building that
enhances the quality oflife of all local residents The city and the historical society would
need to negotiate management responsibilities For example who will handle scheduling
promotion on site supervision and cleanup
This is the vision but how can it be brought into reality I recommend the following
steps
STEP ONE Draft a master plan Gather information hard statistics from other
similar buildings in surrounding towns the Hopkins Depot for example Begin
discussions with other nonprofit organizations This reuse study might run 5 000 to
10 000 Minnesota Historical Society grants can provide matching funds The next
round of grants has a January pre application deadline
STEP TWO Complete a full architecturaVstructural assessment that includes an
evaluation of immediate needs plus a cyclical maintenance schedul This assessment
might run 10 000 to 20 000 with Minnesota Historical Society grants available for
the study and then later restoration work
This is a major undertaking but the alternative is the Ibss of a rita lt k o Chanhassen s
past My experience is that once you have taken these steps building the vision it
opens doors for additional funds
IfI can help let me know
Sincerely
Daniel J Hoisington
260
Daniel Hoisington is fully qualified as a historian under the Secretary of the Interior s
Professional Standards He received a Bachelor of Arts in history from Greenville Co e
Greenville Illinois where he graduated with honors He earned a Master of Arts in
American history from the University of Virginia and completed all course work for the
Ph D degree For twelve years he worked as a museum director heading institutions in
Massachusetts Minnesota Alabama and Virginia For three years he served as president
of the Bay State Historical League
In 1992 Mr Hoisington founded a firm to provide consulting services to local historical
organizations and preservation commissions He is the author of twelve books and numerous
journal articles In 1998 the Minnesota Society of Architectural Historians honored his
book Heritage Preserving Eden Prairies Past with its David Gebhard Award His most
recent book A German Town A History of New VIm Minnesota received a Certificate of
Commendation from the American Association for State and Local History
1 1r Hoisington has served as a consultant on numerous historic preservation projects
including
Recent projects include
Historic properties surveys of residential areas of Lake City under contract with the
Lake City Heritage Preservation mmission
Historic properties survey of the Old fJ ontenac Historic District under contract
f vith the Minnesota Historical Soqiery CI
Historic context report and histctr Urope ti eS sJJh ey for Kenyon under contract
with the Kenyon Heritage PreservatTh v F mission
Historic properties survey local historic ciesJgnations and design guidelines in
Henderson Minnesota under contract with the Henderson Heritage Preservation
Commission
Local historic designations of two historic districts and twelve houses for Winona
Heritage Preservation Commission as well as design guidelines for downtown
historic districts
Historic context report historic properties surveys local historic designations and
nomination of National Register Commercial Center Historic District in New Ulm
Minnesota under contract with the New Ulm Heritage Preservation Commission
National Historic Landmark nomination for the United States Air Force Academy
Cadet Area under contract with the Organization of American Historians
Historic American Buildings Survey recordation of the Strategic Air Command
Headquarters Offutt Air Force Base under contract with the National Park Service
National Register of Historic Places nominations for the Dr George Christie
House Long Prairie the Hewitt Public School Hewitt St Joseph s Church
Meadowlands Crookston Diocese Cathedral Crookston and Alexander
Baker E W Backus Schools International Falls under contract with the
Minnesota Historical Society
National Register of Historic Places nomination for the Kasson Public School
under contract with the Kasson Alliance for REstoration
Project manager and historian Historic Structures Report Turner Hall New Ulm
Minnesota
261
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
9
l t d
MEMORANDUM
TO Mayor City Council
FROM Todd Gerhardt City Manager
DATE March 23 2009 f J
Commission Appointments SUBJ
With the completion of commission interviews the Council may now make
appointments that will take effect April 1 2009 The following is a list of
applicants for each commission
Planning Commission Two 3 Year Positions
Applicants
Kurt Papke 1131 Homestead Lane Incumbent serving April 2003
to present
Debbie Larson 931 Penamint Court Incumbent serving January 2005
to present
Tom Doll 7264 Hillsdale Court
Jennifer Thorp 1050 Lake Susan Drive
Mary Anne Smalley 8815 Lake Riley Drive
Park Recreation Commission Two 3 Year Positions
Applicants
Jeffrey Daniel 1321 Stratton Court Incumbent serving April 2006
to present
Elise Ryan 6587 Shadow Lane
Ron Jensen 8027 Erie Avenue
Environmental Commission Three 3 Year Positions
Applicants
William Fouks 88 Castle Ridge Court Incumbent serving July 2006
to present
Dona Trester Kroll 6410 Fox Path
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 262
Mayor City Council
March 23 2009
Page 2
Senior Commission Three 3 Year Positions
Applicants
Pat McGough 545 Lake Drive Apt 222 Incumbent serving April 2003
to present
Barbara Nevin 6361 Minnewashta Woods Drive Incumbent serving
April 2006 to present
Virginia Prior 500 Mission Hills Drive Incumbent serving April 2006
to present
g user karen commission vacancies commission appointments 2009 doc
263
Correspondence Packet
Letter from Mediacom dated March 9 2009
Thank you Letter to Elected Officials Representing Chanhassen dated March 11 2009
Announcement of Earth Day Event From Energy Foolishness to Energy Independence
Memo from Greg Sticha Finance Director re Review of Claims Paid dated March 13 2009
264
RJm Suilrn
Mediacom
Theresa Sunde
Community Relations Coordinator
March 9 2009
Dear Chanhassen Community Official
Due to advances in technology and changes in consumer viewing habits Mediacom will no
longer carry the TV Guide Network effective April 14 2009 TV Guide listings will continue to
be available using Mediacom s digital interactive guide and online at mediacomtoday com tv
Television listings are also available from a variety of other sources including local
newspapers magazines online and using the built in guide on many newer televisions
Questions regarding this letter can be directed to my email attsunde@mediacomcc com
Cordially
Theresa Sunde
RECEIVED
MAR 1 0 2009
CITY OF CHANHASSEN
Mediacom Communications Corporation
1504 2nd Street SE Waseca MN 56093 507 835 2356 Fax 507 835 4567
265
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
March 11 2009
Title FirsCName LasCName
Company N ame
Address Line l
Address Line 2
City State ZIP Code
Re City of Chanhassen Legislative Priorities
Dear FirsCName
On behalf of the entire City Council and staff I would like to thank you for
meeting with us yesterday to review and discuss the City of Chanhassen s 2009
Legislati ve Priorities
It was encouraging to observe the constructive discussion and collaboration that
occurred during the meeting specifically as it related to our top priorities There
was general consensus on the importance of the TH 101 Corridor Project Lyman
Boulevard to Scott County line and the Highway 5 improvements west of
Highway 41 reducing unfunded State mandates imposed on our city and the
value of local control We look forward to continuing to work with you to
achieve these priorities
The City of Chanhassen is fortunate to have a Position such as you who will
listen to our concerns and represent our goals Please let us know if there is
anything we can do to assist you in serving our mutual constituents Again thank
you for your participation
Sincerely
Tom Furlong
Mayor
c Todd Gerhardt City Manager
Paul Oehme Director of Public Works City Engineer
Greg Sticha Finance Director
g admin mayor thank youl doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 266
Representative Joe Hoppe
Minnesota House of Representatives
317 State Office Building
100 Rev Dr Martin Luther King Jr Blvd
St Paul MN 55155
Carver County Commissioner
Tom Workman
181 South Shore Court
Chanhassen MN 55317
Senator Julianne Ortman
Minnesota Senate
125 State Office Building
100 Rev Dr Marting Luther King Jr Blvd
St Paul MN 55155
Metropolitan Council Member
Craig Peterson
1340 Oakside Circle
Chanhassen MN 55317
Carver County Commissioner
Gayle Degler
1630 Lyman Boulevard
Chanhassen MN 55317
267
Earth Day Event From Energy Foolishness to Energy Independence A community
discussion sponsored by Carver County Environmental Services the MN Landscape
Arboretum and TCW Railroad
Carver County is pleased to announce an Earth Day event April 22 2009 focused on one of the
most important social and environmental topics of the day Energy The County and local civic
and business sponsors including the Minnesota Landscape Arboretum and TCW Railroad have
organized an event designed to promote local discussion of energy issues such as alternative
fuels and energy conservation This event is hoped to be the beginning of a series of similar
events on issues effecting the residents and businesses of Carver County The inaugural event
features author business man and engineer Mr Joe Shuster and his presentation From Energy
Foolishness to Energy Independence
Mr Shuster recently authored a book titled Beyond Fossil Fools The Roadmap to Energy
Independence by 2040 Shuster will present his road map to steer the United States and the world
away from dependence on fossil fuels such as oil natural gas and coal by the year 2040 The
presentation follows the format of his book by detailing current problems describing new and
existing energy sources that contribute to a solution and lastly describing the transition to energy
independence
Shuster is both a Chemical Engineer with more than 50 years of experience and a business man
who has founded or co founded eight companies This presentation is one of many Shuster has
given on energy issues including testimony before Congress and the Argonne National
Laboratory Shuster recently spoke to a standing room only crowd of over 500 people at the
University Of Minnesota Institute Of Technology Mr Shuster will be available for discussion of
his presentation and to sign copies of his book Beyond Fossil Fools The Roadmap to Energy
Independence by 2040 will be available from the MN Landscape Arboretum gift shop before and
after the presentation
The presentation will begin at 7 00 PM on Earth Day April 22 at the Landscape Arboretum s
Oswald Visitor Center 3675 Arboretum Drive Chaska MN 55318 There will be no charge for
the presentation or admittance to the Arboretum Space is limited and prior re2istration is
required Online registration is encouraged via the Landscape Arboretum s On line event
registration system http www arboretum umn edu exhibi tsandevents aspx Phone
registration is available by calling Carver County Environmental Services at 952 361 1800
Carver County and other sponsors do not necessarily endorse Mr Shuster s views or the
information contained in his book The event is organized and sponsored as a means of
stimulating and fostering local discussion of an issue that obviously impacts every resident and
business in Carver County
268
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
VNNI ci chanhassen m n us
MEMORANDUM
TO Mayor
City Council
FROM Greg Sticha Finance Director P
DATE March 13 2009
SUBJECT Review of Claims Paid
The following claims are submitted for review on March 23 2009
Check Numbers Amounts
139616 139724 260 138 99
Total All Claims 260 138 99
Attachments Check Summary
Check Detail Report
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 269
CITY OF CHANHASSEN Accounts Payable Printed 03JBJ2009 07 01
User danielle Checks by Date Summary by Check Number Summary
Check Number Vendor No Vendor Name Check Date Vold Amount Check Amount
139616 DOLLIF DOLLIFF INC INSURANCE 03 05 2009 0 00 9 509 00
139617 AFLAC American Family Life Assurance 03 05 2009 0 00 187 90
139618 BarEng Barr Engineering Company 03 05 2009 0 00 555 00
139619 BENPRO BENIEK PROPERTY SERVICES INC 03 05 2009 0 00 1 038 00
139620 BERCOF BERRY COFFEE COMPANY 03 05 2009 0 00 200 45
139621 BORSTA BORDER STATES ELECTRIC SUPPLY 03 05 2009 0 00 50 80
139622 BOYTRU Boyer Truck Parts 03 05 2009 0 00 137 23
139623 CARRED CARVER COUNTY RED CROSS 03 05 2009 0 00 279 50
139624 CA TP AR CATCO PARTS SERVICE 03 05 2009 0 00 221 27
139625 CENTEL CENTURY TEL 03 05 2009 0 00 2 461 23
139626 CHAGOO CHANHASSEN GOODYEAR 03 05 2009 0 00 80 10
139627 colfjohn John Colford 03 05 2009 0 00 50 00
139628 DALCO DALCO 03 05 2009 0 00 37 57
139629 DeepRock Deep Rock Water Company 03 05 2009 0 00 6 71
139630 DOYSEC DOYLE SECURITY PRODUCTS 03 05 2009 0 00 72 21
139631 ELEINS ELECTRICAL INSTALL MAINT INC 03 05 2009 0 00 16 055 00
139632 FACMOT FACTORY MOTOR PARTS COMPANY 03 05 2009 0 00 15 03
139633 FraAnn Annette Fragale 03 05 2009 0 00 113 57
139634 GERHTODDTODDGERHARDT 03 05 2009 0 00 425 00
139635 GILBAR GILBARCO INC 03 05 2009 0 00 100 29
139636 GSDIR GS DIRECT INC 03 05 2009 0 00 96 97
139637 HA WCHE HAWKINS CHEMICAL 03 05 2009 0 00 742 56
139638 IMPPOR IMPERIAL PORTA PALACE 03 05 2009 0 00 448 37
139639 INDLAN INDOOR LANDSCAPES INC 03 05 2009 0 00 199 16
139640 InnOff Innovative Office Solutions L 03 05 2009 0 00 402 88
139641 jashom Jasper Homes 03 05 2009 0 00 13 500 00
139642 johncoll Colleen Johnson 03 05 2009 0 00 15 00
139643 JRRAD J R RADIATOR REPAIR 03 05 2009 0 00 146 97
139644 MEDLAK MEDICINE LAKES TOUR 03 05 2009 0 00 969 00
139645 metco Metropolitan Council Env Svcs 03 05 2009 0 00 3 960 00
139646 METC02 METROPOLITAN COUNCIL 03 05 2009 0 00 108 880 32
139647 MidFen Midwest Fence Mfg 03 05 2009 0 00 1 392 00
139648 mnlabo MN DEPT OF LABOR AND INDUSTRY 03 05 2009 0 00 1 423 81
139649 MUNCOD MUNICIPAL CODE CORPORATION 03 05 2009 0 00 350 00
139650 MVEC MN V ALLEY ELECTRIC COOP 03 05 2009 0 00 738 05
139651 NAPA NAPA AUTO TRUCK PARTS 03 05 2009 0 00 46 65
139652 nadir Nardini Fire Equipment 03 05 2009 0 00 175 00
139653 OREAUT O REILLY AUTOMOTIVE INC 03 05 2009 0 00 135 03
139654 PEOELE PEOPLES ELECTRICAL CONTRACTORS 03 05 2009 0 00 315 76
139655 RBMSER RBM SERVICES INC 03 05 2009 0 00 4 747 37
139656 REEBUS REED CONSTRUCTION DATA 03 05 2009 0 00 447 72
139657 RIDDOO RIDGE DOOR SALES SERVICE INC 03 05 2009 0 00 171 05
139658 SawDus Sawdust Construction 03 05 2009 0 00 500 00
139659 SUBCHE SUBURBAN CHEVROLET 03 05 2009 0 00 354 21
139660 TSqu T Square Remodel Steve Clinton 03 05 2009 0 00 500 00
139661 USBANK US BANK 03 05 2009 0 00 1 293 75
139662 VESSCO VESSCO INC 03 05 2009 0 00 860 71
139663 WilIiJoA JoAnne Williams 03 05 2009 0 00 30 00
139664 xcel XCEL ENERGY INC 03 05 2009 0 00 28 884 66
139665 AARP AARP 03 12 2009 0 00 238 00
139666 AmeCon Amek Construction Inc 03112 2009 0 00 500 00
139667 ATTAZ AT T CONSUMER LEASE SERVICES 03 12 2009 0 00 14 22
139668 bffas B F Fastener Supply 03 12 2009 0 00 68 33
139669 boycbui Boyce Built Inc 03112 2009 0 00 250 00
139670 BOYTRU Boyer Truck Parts 03 12 2009 0 00 120 23
139671 boyujame James Boyum 03 12 2009 0 00 500 00
139672 CAMKNU CAMPBELL KNUTSON 03 12 2009 0 00 8 195 58
139673 CarmJim Jim Carmichiel 03 12 2009 0 00 6 00
139674 CENENE CENTERPOINT ENERGY MINNEGASCO 03 12 2009 0 00 8 807 01
139675 Choice Choice Inc 03112 2009 0 00 187 05
139676 COMINT COMPUTER INTEGRATION TECHN 03 12 2009 0 00 119 85
139677 CUBFOO CUB FOODS 03 12 2009 0 00 21 81
Page 1
270
CITY OF CHANHASSEN Accounts Payable Printed 03 13 2009 07 01 User danielle Checks by Date Summary by Check Number IullIlury
Check Number Vendor No Vendor Name Check Date Void Amount Check Amount 139678 CUTABO CUT ABOVE WOOD CO INC 03 12 2009 0 00 1 235 40 139679 DANKA DANKA OFFICE IMAGING COMPANY 03112 2009 0 00 879 13 139680 DivFlo Diversified Floorcrafter s Inc 03112 2009 0 00 185 00 139681 DYNAME DYNAMEX DELIVERS NOW 03 12 2009 0 00 43 99 139682 EARAND EARL F ANDERSEN INC 03112 2009 0 00 140 68 139683 FLOTOT FLOYD TOTAL SECURITY 03 12 2009 0 00 34 08 139684 gieco Giertsen Co 03112 2009 0 00 250 00 139685 GOPST A GOPHER STATE ONE CALL INC 03 12 2009 0 00 129 05 139686 GSDlR GS DIRECT INC 03 12 2009 0 00 198 00 139687 HarFue Hartland Fuel Products LLC 03112 2009 0 00 8 689 28 139688 HENTEC HENNEPIN TECHNICAL COLLEGE 03 12 2009 0 00 934 I 6 139689 hustdoro Dorothy Hust 03 12 2009 0 00 3 00 139690 ICMART ICMA RETIREMENT AND TRUST 457 03112 2009 0 00 1 410 00 139691 IMPPOR IMPERIAL PORTA PALACE 03 12 2009 0 00 369 56 139692 InnOff Innovative Office Solutions L 03112 2009 0 00 152 88 139693 JEFFIR JEFFERSON FIRE SAFETY INC 03 12 2009 0 00 789 00 139694 JohnBruc Bruce Rebecca Johnson 03 12 2009 0 00 250 00 139695 KINDDEBR DEBRA KIND 03112 2009 0 00 106 25 139696 lorlub Lorenz Lubricating Company Inc 03112 2009 0 00 70 00 139697 LOSCUS LOSCHEIDER CUSTOM HOMES 03112 2009 0 00 500 00 139698 MERACE MERLINS ACE HARDWARE 03 12 2009 0 00 380 28 139699 METROC METROCALL 03112 2009 0 00 18 45 139700 MNCHIL MN CHILD SUPPORT PAYMENT CTR 03112 2009 0 00 358 09 139701 MNLABO MN DEPT OF LABOR AND INDUSTRY 03 12 2009 0 00 250 00 139702 NCPERS MN NCPERS LIFE INSURANCE 03 12 2009 0 00 16 00 139703 MVEC MN V ALLEY ELECTRIC COOP 03 12 2009 0 00 4 329 63
139704 MOENAOM NAOMI MOE 03 12 2009 0 00 3 00
139705 MOTIND MOTION INDUSTRIES INC 03 12 2009 0 00 164 09
139706 MSRS MSRS 03 12 2009 0 00 3 081 78
139707 NALMS NALMS 03 12 2009 0 00 I 10 00
139708 NAPA NAPA AUTO TRUCK PARTS 03 12 2009 0 00 19 22
139709 NARCON NARR CONSTRUCTION 03 12 2009 0 00 1 500 00
139710 NA TRET Nationwide Retirement Solution 03 12 2009 0 00 3 994 60
139711 plubui Plumb1ine Builders 03 12 2009 0 00 250 00
139712 POMTIR POMP S TIRE SERVICE INC 03 12 2009 0 00 2 578 88
139713 QUILL QUILL CORPORATION 03 12 2009 0 00 157 14
139714 QWEST QWEST 03 12 2009 0 00 68 58
139715 RIDMED RIDGEVIEW MEDICAL CENTER 03 12 2009 0 00 100 00
139716 SchaViol Viola Scharrer 03112 2009 0 00 3 00
139717 SHOTRU SHOREWOOD TRUE VALUE 03 12 2009 0 00 309 74
139718 sousub SOUTHWEST SUBURBAN PUBLISHING 03 12 2009 0 00 2 225 68
139719 SURPLU SURE PLUS MANUFACTURING COMPAN 03 12 2009 0 00 33 1 0
139720 TECGRA TECHNAGRAPHICS 03 12 2009 0 00 448 68
139721 Uhlcom UHL Company Inc 03 12 2009 0 00 221 80
139722 UNIW A Y UNITED WAY 03 12 2009 0 00 55 65
139723 VERMIN VERMEER OF MINNESOTA 03 12 2009 0 00 668 82
139724 ZIEGLE ZIEGLER INC 03 12 2009 0 00 72 38
Report Total 0 00 260 138 99
Page 2
271
Amek Construction Inc
AmeCon Amek Construction Inc
Ck 139666 03 12 09
InY 030609
Line Item Date
03 06 09
03 06 09
Iny 030609 Total
American Family Life Assurance
AFLAC American Family Life Assurance
Ck 139617 03 05 09
Iny 56923
Line Item Date
02 26 09
02 26 09
02 26 09
02 26 09
Iny 56923 Total
CITY OF CHANHAS
User danielIe
AARP
AARP AARP
Ck 139665
Iny 030609
Line Item Date
03 06 09
Iny 030609 Total
Ck 139665 Total
AARP
AARP
Ck 139666 Total
AmeCon
Amek Construction Inc
Ck 139617 Total
AFLAC
Accounts Payable
Check Detail Report Detail
Printed 03113 09 07 02
Amount
03 12 09
Line Item Description
14 AARP 168 6 Non AARP 70
Line Item Account
101 1560 4300 238 00
238 00
238 00
AARP 238 00
238 00
Line Item Description
Erosion Escrow 6451 Oriole Ln
Erosion Escrow 6451 Oriole Ln
Line Item Account
815 8202 2024
815 8202 2024
250 00
250 00
500 00
500 00
Amek Construction Inc 500 00
500 00
Line Item Description
Feb 2009 bill
Feb 2009 bill
Feb 2009 bill
Feb 2009 bill
Line Item Account
700 0000 2008
701 0000 2008
210 0000 2008
101 0000 2008
6 71
6 71
15 75
158 73
187 90
187 90
American Family Life Assurance 187 90
American Family Life Assurance 187 90
AT T CONSUMER LEASE SERVICES
ATTAZ AT T CONSUMER LEASE SERVICES
Ck 139667 03 12 09
Iny 030609
Line Item Date
03 06 09
03 06 09
Iny 030609 Total
Ck 139667 Total
ATTAZ
Line Item Description
March 2009 traditional rotary telephone
March 2009 traditional rotary telephone
Line Item Account
700 0000 4310
701 0000 4310
7 11
7 11
14 22
14 22
AT T CONSUMER LEASE SERVICES 14 22
Page I
272
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
AT T CONSUMER LEASE SERVICES Amount
14 22
B F Fastener Supply
bffas B F Fastener Supply
Ck 139668 03 12 09
Iny 888233
Line Item Date
02 13 09
Iny 888233 Total
Line Item Description
Hexnutgrc
Line Item Account
101 1320 4120 68 33
68 33
Ck 139668 Total 68 33
bffas B F Fastener Supply 68 33
B F Fastener Supply 68 33
Barr Engineering Company
BarEng Barr Engineering Company
Ck 139618 03 05 09
InY 23100107015
Line Item Date Line Item Description
02 24 09 Chao City Hall Standby Power
Iny 23100107015 Total
Line Item Account
400 0000 4705 555 00
555 00
Ck 139618 Total 555 00
BarEng Barr Engineering Company 555 00
Barr Engineering Company 555 00
BENIEK PROPERTY SERVICES INC
BENPRO BENIEK PROPERTY SERVICES INC
Ck 139619 03 05 09
Iny 133535
Line Item Date
02 28 09
Iny 133535 Total
Line Item Description
Snowplowing Axel s Chan Med Arts Lot
Line Item Account
101 1550 4300 1 038 00
1 038 00
Ck 139619 Total 1 038 00
BENPRO BENIEK PROPERTY SERVICES INC 1 038 00
BENIEK PROPERTY SERVICES INC 1 038 00
BERRY COFFEE COMPANY
BERCOF BERRY COFFEE COMPANY
Ck 139620 03 05 09
Iny 780127
Line Item Date
03 04 09
Iny 780127 Total
Line Item Description
Coffee and supplies
Line Item Account
101 1560 4130 200 45
200 45
Ck 139620 Total 200 45
BERCOF BERRY COFFEE COMPANY 200 45
BERRY COFFEE COMPANY 200 45
Page 2
273
CJTY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
BORDER STATES ELECTRIC SUPPLY
BORSTA BORDER STATES ELECTRIC SUPPLY
Ck 139621 03 05 09
Jny 99060303
Line Item Date Line Item Description
02 23 09 ECO RS OCTRON FLR LM 21998 OSRA
Jny 99060303 Total
Line Item Account
101 1190 4510 50 80
50 80
Ck 139621 Total 50 80
BORST A BORDER STATES ELECTRIC SUPPLY 50 80
BORDER STATES ELECTRIC SUPPLY 50 80
Boyce Built Inc
boycbui Boyce Built Inc
Ck 139669 03 12 09
JOY 030909
Line Item Date
03 09 09
JOY 030909 Total
Line Jtem Description
Erosion Escrow 6683 Mulberry Cir E
Line Item Account
815 8202 2024 250 00
250 00
Ck 139669 Total 250 00
boycbui Boyce Built Inc 250 00
Boyce Built Inc 250 00
Boyer Truck Parts
BOYTRU Boyer Truck Parts
Ck 139622 03 05 09
Jny 275649
Line Item Date
02 24 09
Jny 275649 Total
Line Item Description
Dust Shiel Ay Dust Sh
Line Item Account
10 1 1320 4140 137 23
137 23
Ck 139622 Total 137 23
Ck 139670
JOY 277056
Line Item Date
03 02 09
Jny 277056 Total
03 12 09
Line Item Description
Strp Muffi
Line Item Account
101 1320 4140 120 23
120 23
Ck 139670 Total J 20 23
BOYTRU Boyer Truck Parts 257 46
Boyer Truck Parts 257 46
Boyum James
boyujame Boyum James
Ck 139671 03 12 09
Jny 030909
Line Item Date
03 09 09
JOY 030909 Total
Line Item Description
Erosion Escrow 8805 Sunset Tr
Line Item Account
815 8202 2024 500 00
500 00
Pa 3
274
CITY OF CHANHAS
User danieIle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Ck 139671 Total
Amount
500 00
boyujame Boyum James 500 00
Boyum James 500 00
CAMPBELL KNUTSON
CAMKNU CAMPBELL KNUTSON
Ck 139672 03112 09
InY 022809
Line Item Date
02 28 09
Iny 022809 Total
Line Item Description
Feb 2009 legal services
Line Item Account
101 1140 4302 8 195 58
8 195 58
Ck 139672 Total 8 195 58
CAMKNU CAMPBELL KNUTSON 8 195 58
CAMPBELL KNUTSON 8 195 58
Carmichiel Jim
CarmJim Carmichiel Jim
Ck 139673 03112 09
Iny 030309
Line Item Date
03 03 09
Iny 030309 Total
Line Item Description
Refund MN Artists Founders to Today
Line Item Account
101 1560 3637 6 00
6 00
Ck 139673 Total 6 00
CarmJim Carmichiel Jim 6 00
Carmichiel Jim 6 00
CARVER COUNTY RED CROSS
CARRED CARVER COUNTY RED CROSS
Ck 139623 03 05 09
Iny 410
Line Item Date
02 06 09
Iny 410 Total
Line Item Description
02 07 09 Babysitting Class
Line Item Account
101 1530 4130 279 50
279 50
Ck 139623 Total 279 50
CARRED CARVER COUNTY RED CROSS 279 50
CARVER COUNTY RED CROSS 279 50
CATCO PARTS SERVICE
CATPAR CATCO PARTS SERVICE
Ck 139624 03 05 09
InY 171182
Line Item Date Line Item Description
02 24 09 Muff l1X41 25
Iny 171182 Total
Line Item Account
101 1320 4140 210 71
210 71
Page 4
275
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
Iny 9027299
Line Item Date Line Item Description
02 23 09 QRI Q Release Valye
Iny 9027299 Total
CENTERPOINT ENERGY MINNEGASCO
CENENE CENTERPOINT ENERGY MINNEGASCO
Ck 139674 03 12 09
Iny 022709
Line Item Date
02 27 09
02 27 09
02 27 09
02 27 09
02 27 09
02 27 09
Iny 022709 Total
Ck 139624 Total
CATPAR
CATCO PARTS SERVICE
Line Item Account
101 1320 4140 10 56
10 56
221 27
CATCO PARTS SERVICE 221 27
221 27
Line Item Description
Feb 2009 Gas
Feb 2009 Gas
Feb 2009 Gas
Feb 2009 Gas
Feb 2009 Gas
Feb 2009 Gas
Line Item Account
700 0000 4320
101 1550 4320
700 7019 4320
10 1 1170 4320
10 1 1170 4320
101 1190 4320
89 80
573 83
1 468 75
1 699 43
1 759 75
3 197 98
8 789 54
Iny 030209
Line Item Date Line Item Description
03 02 09 Feb 2009 Gas
Iny 030209 Total
Ck 139674 Total
CENENE
Line Item Account
701 0000 4320 17 47
17 47
8 807 01
CENTERPOINT ENERGY MINNEGASCO 8 807 01
CENTERPOINT ENERGY MINNEGASCO 8 807 01
CENTURY TEL
CENTEL CENTURY TEL
Ck 139625 03 05 09
InY 022109
Line Item Date
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
02 21 09
InY 022109 Total
Ck 139625 Total
Line Item Description
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Feb 2009 Monthly Charges
Line Item Account
700 0000 4310
701 0000 4310
101 13 70 4310
101 1550 4310
101 1220 4310
101 1350 4310
101 1530 4310
101 1540 4310
701 0000 4310
700 0000 4310
101 1190 4310
700 7019 4310
101 1160 4320
101 1170 4310
6 13
6 14
49 09
53 90
55 93
64 80
74 17
115 25
145 40
145 40
165 44
311 71
350 00
917 87
2 461 23
2 461 23
Page 5
276
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
CENTEL CENTURY TEL
Amount
2 461 23
CENTURY TEL 2 461 23
CHANHASSEN GOODYEAR
CHAGOO CHANHASSEN GOODYEAR
Ck 139626 03 05 09
Iny 147091
Line Item Date
02 18 09
Iny 147091 Total
Line Item Description
Trail Mark Radial APR Tires
Line Item Account
101 1250 4140 80 10
80 10
Ck 139626 Total 80 10
CHAGOO CHANHASSEN GOODYEAR 80 10
CHANHASSEN GOODYEAR 80 10
Choice Inc
Choice Choice Inc Account 101 1220 4350
Ck 139675 03 12 09
InY 021309
Line Item Date Line Item Description
02 13 09 Chan FD Iny dates O 1 19 09 02 13 09
InY 021309 Total
Line Item Account
101 1220 4350 187 05
187 05
Ck 139675 Total 187 05
Choice Choice Inc 187 05
Choice Inc 187 05
Colford John
colfjohn Colford John
Ck 139627 03 05 09
Iny 030409
Line Item Date
03 04 09
Iny 030409 Total
Line Item Description
Return Filing Fee
Line Item Account
101 1420 3605 50 00
50 00
Ck 139627 Total 50 00
colfjohn Colford John 50 00
Colford John 50 00
COMPUTER INTEGRATION TECHN
COMINT COMPUTER INTEGRATION TECHN
Ck 139676 03 12 09
Iny IS 12261
Line Item Date Line Item Description
02 28 09 Website hosting fee expanded storage
InY IS12261 Total
Line Item Account
101 1160 4300 119 85
119 85
Ck 139676 Total 119 85
COMINT COMPUTER INTEGRATION TECHN 119 85
Page 6
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
COMPUTER INTEGRATION TECHN
Amount
119 85
CUB FOODS
CUBFOO CUB FOODS
Ck 139677 03 12 09
Iny 156
Line Item Date
02 17 09
Iny 156 Total
Line Item Description
Chan FD Pop
Line Item Account
101 1220 4370 21 81
21 81
Ck 139677 Total 21 81
CUBFOO CUB FOODS 21 81
CUB FOODS 21 81
CUT ABOVE WOOD CO INC
CUTABO CUT ABOVE WOOD CO INC
Ck 139678 03 12 09
Iny 448055
Line Item Date
03 05 09
Iny 448055 Total
Line Item Description
Trim trees Audubon Valley Ridge Tr Hwy 5
Line Item Account
720 7204 4300 1 235 40
1 235 40
Ck 139678 Total 1 235 40
CUTABO CUT ABOVE WOOD CO INC 1 235 40
CUT ABOVE WOOD CO INC 1 235 40
DALCO
DALCO DALCO
Ck 139628 03 05 09
Iny 2072859
Line Item Date Line Item Description
02 26 09 SP NABC URNL SCRN WTH BLCK 12 EA
Iny 2072859 Total
Line Item Account
101 1370 4150 37 57
37 57
Ck 139628 Total 37 57
DALCO DALCO 37 57
DALCO 37 57
DANKA OFFICE IMAGING COMPANY
DANKA DANKA OFFICE IMAGING COMPANY
Ck 139679 03 12 09
Iny 706440613
Line Item Date Line Item Description
02 28 09 March digital std base chg copier
Iny 706440613 Total
Line Item Account
101 1120 4410 879 13
879 13
Ck 139679 Total 879 13
DANKA DANKA OFFICE IMAGING COMPANY 879 13
DANKA OFFICE IMAGING COMPANY 879 13
Page 7
278
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
Deep Rock Water Company
DeepRoek Deep Roek Water Company
Ck 139629 03 05 09
Inv 6704321
Line Item Date Line Item Description
02 26 09 Rm Temp Cold Cooler
Inv 6704321 Total
Line Item Account
101 1550 4120 6 71
6 71
Ck 139629 Total 6 71
DeepRoek Deep Roek Water Company 6 71
Deep Roek Water Company 6 71
Diversified Floorerafter s Ine
DivFlo Diversified Floorerafter s Ine
Ck 139680 03 12 09
Inv 207060
Line Item Date
03 04 09
Inv 207060 Total
Line Item Description
Labor replace earpet area
Line Item Account
101 1170 4510 185 00
185 00
Ck 139680 Total 185 00
DivFlo Diversified Floorerafter s Ine 185 00
Diversified Floorerafter s Ine 185 00
DOLLIFF INC INSURANCE
DOLLIF DOLLIFF INC INSURANCE
Ck 139616 03 05 09
Inv 145632
Line Item Date
02 13 09
Inv 145632 Total
Line Item Description
Auto Composite Rate Audit
Line Item Account
10 1 1170 4483 597 00
597 00
Inv 147072
Line Item Date
03 02 09
Inv 147072 Total
Line Item Description
Workers Compensation Audit
Line Item Account
10 1 1170 4483 8 912 00
8 912 00
Ck 139616 Total 9 509 00
DOLLIF DOLLIFF INC INSURANCE 9 509 00
DOLLIFF INC INSURANCE 9 509 00
DOYLE SECURITY PRODUCTS
DOYSEC DOYLE SECURITY PRODUCTS
Ck 139630 03 05 09
Inv 751007
Line Item Date
02 25 09
Inv 751007 Total
Line Item Description
TL Entrance Level
Line Item Account
101 1370 4510 72 21
72 21
Ck 139630 Total 72 21
Page 8
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CITY OF CHANHAS
User danieIle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
DOYSEC DOYLE SECURITY PRODUCTS
Amount
72 21
DOYLE SECURITY PRODUCTS 72 21
DYNAMEX DELIVERS NOW
DYNAME DYNAMEX DELIVERS NOW
Ck 139681 03 12 09
Inv 1401501
Line Item Date Line Item Description
02 26 09 Delivery from PW to MN Dept of Health
Inv 1401501 Total
Line Item Account
700 0000 4330 43 99
43 99
Ck 139681 Total 43 99
DYNAME DYNAMEX DELIVERS NOW 43 99
DYNAMEX DELIVERS NOW 43 99
EARL F ANDERSEN INC
EARAND EARL F ANDERSEN INC
Ck 139682 03 12 09
Inv 86235IN
Line Item Date Line Item Description
02 26 09 Bump Ahead Bump Signs
Inv 86235IN Total
Line Item Account
101 1320 4560 140 68
140 68
Ck 139682 Total 140 68
EARAND EARL F ANDERSEN INC 140 68
EARL F ANDERSEN INC 140 68
ELECTRICAL INSTALL MAINT INC
ELEINS ELECTRICAL INSTALL MAINT INC
Ck 139631 03 05 09
Inv 10429IN
Line Item Date Line Item Description
02 27 09 Chan Gen Set App 1
Inv 10429IN Total
Line Item Account
400 0000 4705 16 055 00
16 055 00
Ck 139631 Total 16 055 00
ELEINS ELECTRICAL INSTALL MAINT INC 16 055 00
ELECTRICAL INSTALL MAINT INC 16 055 00
FACTORY MOTOR PARTS COMPANY
FACMOT FACTORY MOTOR PARTS COMPANY
Ck 139632 03 05 09
Inv 61116284
Line Item Date Line Item Description
02 23 09 Dist Cap Dist Rotor
Inv 61116284 Total
Line Item Account
101 1170 4140 15 03
15 03
Ck 139632 Total 15 Q3
FACMOT FACTORY MOTOR PARTS COMPANY 15 03
Page 9
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
FACTORY MOTOR PARTS COMPANY
Amount
15 03
FLOYD TOTAL SECURITY
FLOTOT FLOYD TOTAL SECURITY
Ck 139683 03 12 09
Iny 158454
Line Item Date
03 03 09
Iny 158454 Total
Line Item Description
Labor key by code dup key reg key blk
Line Item Account
101 1370 4530 34 08
34 08
Ck 139683 Total 34 08
FLOTOT FLOYD TOTAL SECURITY 34 08
FLOYD TOTAL SECURITY 34 08
Fragale Annette
FraAnn Fragale Annette
Ck 139633 03 05 09
InY 030209
Line Item Date
03 02 09
Iny 030209 Total
Line Item Description
Line Dancing Program
Line Item Account
101 1539 4300 113 57
113 57
Ck 139633 Total 113 57
FraAnn Fragale Annette 113 57
Fragale Annette 113 57
GERHARDT TODD
GERHTODD GERHARDT TODD
Ck 139634 03 05 09
Iny 030309
Line Item Date
03 03 09
Iny 030309 Total
Line Item Description
Car Allowance for March 2009
Line Item Account
101 1120 4380 425 00
425 00
Ck 139634 Total 425 00
GERHTODD GERHARDT TODD 425 00
GERHARDT TODD 425 00
Giertsen Co
gieco Giertsen Co
Ck 139684 03 12 09
Iny 030909
Line Item Date
03 09 09
Iny 030909 Total
Line Item Description
Erosion Escrow 8536 Drake Ct
Line Item Account
815 8202 2024 250 00
250 00
Ck 139684 Total 250 00
gieco Giertsen Co 250 00
Giertsen Co 250 00
Page 10
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
GILBARCO INC
GILBAR GILBARCO INC
Ck 139635 03 05 09
Iny 151581
Line Item Date
02 26 09
InY 151581 Total
Line Item Description
MN Tax Only Credit Memo for iny3390917
Line Item Account
101 1160 4300 5 15
5 15
Iny 33909 I 7
Line Item Date Line Item Description
01 28 09 Gasboy PC1000 Annual Renewal
Iny 33909 I 7 Total
Line Item Account
101 1160 4300 105 44
105 44
Ck 139635 Total 100 29
GILBAR GILBARCO INC 100 29
GILBARCO INC 100 29
GOPHER STATE ONE CALL INC
GOPSTA GOPHER STATE ONE CALL INC
Ck 139685 03 12 09
Iny 9020386
Line Item Date Line Item Description
02 28 09 Feb 2009 locates
InY 9020386 Total
Line Item Account
400 0000 4300 129 05
129 05
Ck 139685 Total 129 05
GOPSTA GOPHER STATE ONE CALL INC 129 05
GOPHER STATE ONE CALL INC 129 05
GS DIRECT INC
GSDIR GS DIRECT INC
Ck 139636 03 05 09
Iny 256597
Line Item Date
02 24 09
Iny 256597 Total
Line Item Description
Xerographic Bond 3 Core
Line Item Account
101 1170 4110 96 97
96 97
Ck 139636 Total 96 97
Ck 139686
InY 256862
Line Item Date
03 04 09
Iny 256862 Total
03 12 09
Line Item Description
Ricoh Type 1160 W Toner
Line Item Account
101 1170 4110 198 00
198 00
Ck 139686 Total 198 00
GSDIR GS DIRECT INC 294 97
GS DIRECT INC 294 97
Page 11
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
Hartland Fuel Products LLC
HarFue Hartland Fuel Products LLC
Ck 139687 03 12 09
Iny 132491
Line Item Date
02 24 09
Iny 132491 Total
Line Item Description
Super 87 B2 ULS Winterblend Red
Line Item Account
101 1370 4170 8 689 28
8 689 28
Ck 139687 Total 8 689 28
HarFue Hartland Fuel Products LLC 8 689 28
Hartland Fuel Products LLC 8 689 28
HAWKINS CHEMICAL
HA WCHE HAWKINS CHEMICAL
Ck 139637 03 05 09
Iny 1277193RI
Line Item Date Line Item Description
02 18 09 Ejector Modification
Iny 1277193RI Total
Line Item Account
700 7019 4160 742 56
742 56
Ck 139637 Total 742 56
HA WCHE HAWKINS CHEMICAL 742 56
HAWKINS CHEMICAL 742 56
HENNEPIN TECHNICAL COLLEGE
HENTEC HENNEPIN TECHNICAL COLLEGE
Ck 139688 03 12 09
Iny 167927
Line Item Date
03 05 09
Iny 167927 Total
Line Item Description
EMT Bridge Course Fire Rspndr Blended
Line Item Account
101 1220 4370 934 16
934 16
Ck 139688 Total 934 16
HENTEC HENNEPIN TECHNICAL COLLEGE 934 16
HENNEPIN TECHNICAL COLLEGE 934 16
Hust Dorothy
hustdoro Hust Dorothy
Ck 139689 03 12 09
Iny 030309
Line Item Date
03 03 09
Iny 030309 Total
Line Item Description
Refund MN Artists Founders to Today
Line Item Account
101 1560 3637 3 00
3 00
Ck 139689 Total 3 00
hustdoro Hust Dorothy 3 00
Hust Dorothy 3 00
Page 12
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
ICMA RETIREMENT AND TRUST 457
ICMART ICMA RETIREMENT AND TRUST 457
Ck 139690 03 12 09
Inv
Line Item Date
03 1 0 09
03 10 09
Inv Total
Line Item Description
PR Batch 413 3 2009 ICMA
PR Batch 413 3 2009 ICMA
Line Item Account
720 0000 2009
101 0000 2009
100 00
1 310 00
1 410 00
Ck 139690 Total 1 410 00
ICMART ICMA RETIREMENT AND TRUST 457 1 410 00
ICMA RETIREMENT AND TRUST 457 1 410 00
IMPERIAL PORTA PALACE
IMPPOR IMPERIAL PORTA PALACE
Ck 139638 03 05 09
Inv 7477
Line Item Date
02 20 09
Inv 7477 Total
Line Item Description
Rental Service of portable restrooms
Line Item Account
101 1550 4400 448 37
448 37
Ck 139638 Total 448 37
Ck 139691 03 12 09
Inv 7478
Line Item Date Line Item Description
02 20 09 Rental Service of Portable Restroom
Inv 7478 Total
Line Item Account
101 1611 4400 369 56
369 56
Ck 139691 Total 369 56
IMPPOR IMPERIAL PORTA PALACE 817 93
IMPERIAL PORTA PALACE 817 93
INDOOR LANDSCAPES INC
INDLAN INDOOR LANDSCAPES INC
Ck 139639 03 05 09
Inv 7391
Line Item Date
03 01 09
Inv 7391 Total
Line Item Description
March Plant Service Weekly Maintenance
Line Item Account
101 1170 4300 199 16
199 16
Ck 139639 Total 199 16
INDLAN INDOOR LANDSCAPES INC 199 16
INDOOR LANDSCAPES INC 199 16
Innovative Office Solutions L
InnOff Innovative Office Solutions L
Ck 139640 03 05 09
Inv W067380241
Line Item Date
02 19 09
Inv W067380241
Line Item Description
Bulk Copy Laser Inkjet Paper
Total
Line Item Account
101 1170 4110 162 41
162 41
Page 13
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CITY OF CHANHAS
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Iny W068091941
Line Item Date
02 24 09
Iny W068091941
Ck 139640 Total
Ck 139692 03 12 09
Iny W069113821
Line Item Date
03 03 09
Iny W069113821
Ck 139692 Total
InnOff
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
Line Item Description
Misc copyllaser paper CD DVD labels
Total
Line Item Account
101 1170 4110 240 47
240 47
402 88
Line Item Description
Misc paper supplies
Total
Line Item Account
101 1170 4110 152 88
152 88
152 88
Innovative Office Solutions L 555 76
Innovative Office Solutions L 555 76
J R RADIA TOR REPAIR
JRRAD J R RADIA TOR REPAIR
Ck 139643 03 05 09
InY 30103
Line Item Date
02 20 09
InY 30103 Total
Ck 139643 Total
JRRAD
Line Item Description
Complete Radiator 1995 Chet
Line Item Account
101 1250 4140 146 97
146 97
146 97
J R RADIA TOR REPAIR 146 97
J R RADIA TOR REPAIR 146 97
Jasper Homes
jashom Jasper Homes
Ck 139641 03 05 09
Iny 030409
Line Item Date
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
Line Item Description
Erosion Escrow 8417 Rosewood Dr
Erosion Escrow 8425 Rosewood Dr
Erosion Escrow 8414 Rosewood Dr
Erosion Escrow 8481 Powers Place
Erosion Escrow 8564 Powers Place
Erosion Escrow 8566 Powers Place
Erosion Escrow 8468 Powers Place
Erosion Escrow 8470 Powers Place
Erosion Escrow 8556 Powers Place
Erosion Escrow 8488 Powers Place
Erosion Escrow 8490 Powers Place
Erosion Escrow 8648 Powers Place
Erosion Escrow 8650 Powers Place
Erosion Escrow 8565 Powers Place
Erosion Escrow 8574 Powers Place
Erosion Escrow 8555 Powers Place
Erosion Escrow 8557 Powers Place
Erosion Escrow 8469 Powers Place
Erosion Escrow 8471 Powers Place
Erosion Escrow 8658 Powers Place
Erosion Escrow 8660 Powers Place
Line Item Account
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
Page 14
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CITY OF CHANHAS
User danielle
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04109
03 04 09
03 04 09
03 04 09
03 04 09
03 04109
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
03 04 09
Iny 030409 Total
Ck 139641 Total
jashom
Jasper Homes
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Erosion Escrow 8491 Powers Place
Erosion Escrow 8458 Powers Place
Erosion Escrow 8460 Powers Place
Erosion Escrow 8479 Powers Place
Erosion Escrow 8418 Rosewood Dr
Erosion Escrow 8422 Rosewood Dr
Erosion Escrow 8434 Burlwood Dr
Erosion Escrow 8442 Burlwood Dr
Erosion Escrow 8426 Burlwood Dr
Erosion Escrow 8410 Burlwood Dr
Erosion Escrow 8418 Burlwood Dr
Erosion Escrow 8584 Powers Place
Erosion Escrow 8600 Powers Place
Erosion Escrow 8594 Powers Place
Erosion Escrow 8596 Powers Place
Erosion Escrow 8669 Powers Place
Erosion Escrow 8671 Powers Place
Erosion Escrow 8387 Rosewood Dr
Erosion Escrow 8387 Rosewood Dr
Erosion Escrow 8395 Rosewood Dr
Erosion Escrow 8399 Rosewood Dr
Erosion Escrow 8409 Rosewood Dr
Erosion Escrow 8413 Rosewood Dr
Erosion Escrow 8545 Powers Place
Erosion Escrow 8489 Powers Place
Erosion Escrow 8429 Rosewood Dr
Erosion Escrow 8437 Rosewood Dr
Erosion Escrow 8441 Rosewood Dr
Amount
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
250 00
500 00
500 00
500 00
500 00
500 00
13 500 00
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
815 8202 2024
13 500 00
Jasper Homes 13 500 00
13 500 00
JEFFERSON FIRE SAFETY INC
JEFFIR JEFFERSON FIRE SAFETY INC
Ck 139693 03 12 09
Iny 156536
Line Item Date Line Item Description
02 25 09 Hi Vol Hoses
Iny 156536 Total
Ck 139693 Total
JEFFIR
Line Item Account
101 1220 4120 789 00
789 00
789 00
JEFFERSON FIRE SAFETY INC 789 00
JEFFERSON FIRE SAFETY INC 789 00
Johnson Bruce Rebecca
JohnBruc Johnson Bruce Rebecca
Ck 139694 03 12 09
Iny 030609
Line Item Date
03 06 09
Iny 030609 Total
Line Item Description
Erosion Escrow 7000 Derby Dr
Line Item Account
815 8202 2024 250 00
250 00
Page 15
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Ck 139694 Total
Amount
250 00
JohnBruc Johnson Bruce Rebecca 250 00
Johnson Bruce Rebecca 250 00
Johnson Colleen
johncoll Johnson Colleen
Ck 139642 03 05 09
Iny 030209
Line Item Date
03 02 09
Iny 030209 Total
Line Item Description
Make Nt Take Springtime refund
Line Item Account
101 1731 3636 15 00
15 00
Ck 139642 Total 15 00
johncoll Johnson Colleen 15 00
Johnson Colleen 15 00
KIND DEBRA
KINDDEBR KIND DEBRA
Ck 139695 03 12 09
InY 030509
Line Item Date
03 05 09
Iny 030509 Total
Line Item Description
Updating Park Maps
Line Item Account
101 1600 4300 106 25
106 25
Ck 139695 Total 106 25
KINDDEBR KIND DEBRA 106 25
KIND DEBRA 106 25
Lorenz Lubricating Company Inc
lorlub Lorenz Lubricating Company Inc
Ck 139696 03 12 09
Iny 22992IN
Line Item Date Line Item Description
09 24 08 Battery 12 Volt Ni Cad Recharg
Iny 22992IN Total
Line Item Account
10 1 1320 4260 70 00
70 00
Ck 139696 Total 70 00
lorlub Lorenz Lubricating Company Inc 70 00
Lorenz Lubricating Company Inc 70 00
LOSCHEIDER CUSTOM HOMES
LOSCUS LOSCHEIDER CUSTOM HOMES
Ck 139697 03 12 09
InY 030609
Line Item Date
03 06 09
Iny 030609 Total
Line Item Description
Erosion Escrow 6735 Lakeway Dr
Line Item Account
815 8202 2024 500 00
500 00
Ck 139697 Total 500 00
Page 16
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CITY OF CHANHAS
User danielle
LOSCUS
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
LOSCHEIDER CUSTOM HOMES
Amount
500 00
LOSCHEIDER CUSTOM HOMES 500 00
MEDICINE LAKES TOUR
MEDLAK MEDICINE LAKES TOUR
Ck 139644 03 05 09
Iny 030209
Line Item Date
03 02 09
Iny 030209 Total
Ck 139644 Total
MEDLAK
Line Item Description
Katie McMahon Irish Performance @ Edinbu
Line Item Account
101 1560 4300 969 00
969 00
969 00
MEDICINE LAKES TOUR 969 00
MEDICINE LAKES TOUR 969 00
MERLINS ACE HARDWARE
MERACE MERLINS ACE HARDWARE
Ck 139698 03 12 09
Iny 022809
Line Item Date
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
Iny 022809 Total
Ck 139698 Total
MERACE
Line Item Description
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Line Item Account
700 7019 4150
701 0000 4530
700 0000 4550
101 1370 4150
101 1550 4150
700 0000 4150
101 1220 4240
101 1260 4130
700 0000 4510
101 1550 4120
101 1520 4300
700 7019 4260
700 7019 4150
101 1550 4550
10 1 1170 4260
101 1220 4350
101 1320 4120
701 0000 4552
2 22
3 84
4 81
6 55
8 94
10 40
11 49
14 37
14 42
14 95
16 43
23 42
24 07
25 33
27 01
43 32
50 70
78 01
380 28
380 28
MERLINS ACE HARDWARE 380 28
MERLINS ACE HARDWARE 380 28
METROCALL
METROC METROCALL
Ck 139699 03 12 09
Iny S0315834C
Line Item Date
03 01 09
03 01 09
03 01 09
03 01 09
Line Item Description
Pager BiII
Pager BiII
Pager Bill
Pager BiII
Line Item Account
101 1220 4310
101 1320 4310
700 0000 4310
701 0000 4310
2 17
3 76
6 26
6 26
Page 17
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Inv S03I5834C Total
Amount
18 45
Ck 139699 Total 18 45
METROC METROCALL 18 45
METROCALL 18 45
METROPOLITAN COUNCIL
METC02 METROPOLITAN COUNCIL Account 701 0000 4509
Ck 139646 03 05 09
Inv 893849
Line Item Date
03 03 09
Inv 893849 Total
Line Item Description
Monthly Chg Wastewater Flow for Chan
Line Item Account
701 0000 4509 108 880 32
108 880 32
Ck 139646 Total 108 880 32
METC02 METROPOLITAN COUNCIL 108 880 32
METROPOLITAN COUNCIL 108 880 32
Metropolitan Council Env Svcs
metco Metropolitan Council Env Svcs Account 101 1250 3816
Ck 139645 03 05 09
Inv 022809
Line Item Date Line Item Description
02 28 09 Feb 2009 SAC
02 28 09 Feb 2009 SAC
Inv 022809 Total
Line Item Account
101 1250 3816
701 0000 2023
40 00
4 000 00
3 960 00
Ck 139645 Total 3 960 00
metco Metropolitan Council Env Svcs 3 960 00
Metropolitan Council Env Svcs 3 960 00
Midwest Fence Mfg
MidFen Midwest Fence Mfg
Ck 139647 03 05 09
Inv 132434
Line Item Date
02 27 09
Inv 132434 Total
Line Item Description
Double swing gate
Line Item Account
400 0000 4705 1 392 00
1 392 00
Ck 139647 Total 1 392 00
MidFen Midwest Fence Mfg 1 392 00
Midwest Fence Mfg 1 392 00
MN CHILD SUPPORT PAYMENT CTR
MNCHIL MN CHILD SUPPORT PAYMENT CTR
Ck 139700 03 12 09
Inv
Line Item Date
03 10 09
03 10 09
Line Item Description
Pay Date 3 13 09 Case ID 001472166101
Pay Date 3 13 09 Case ID 00 I 472166 I 0 I
Line Item Account
701 0000 2006
700 0000 2006
156 76
201 33
Page 18
289
CITY OF CHANHAS
User danieIle
Inv Total
Ck 139700 Total
MNCHIL
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
358 09
358 09
MN CHILD SUPPORT PAYMENT CTR 358 09
MN CHILD SUPPORT PAYMENT CTR 358 09
MN DEPT OF LABOR AND INDUSTRY
mnlabo MN DEPT OF LABOR AND INDUSTRY Account
Ck 139648 03 05 09
Inv 022809
Line Item Date
02 28 09
02 28 09
Inv 022809 Total
Ck 139648 Total
Ck 139701
Inv 031009
Line Item Date
03 1 0 09
Inv 031009 Total
Ck 139701 Total
MNLABO
101 1250 3818
Line Item Description
Feb 2009 Monthly Bldg Permit Surcharge R
Feb 2009 Monthly Bldg Permit Surcharge R
Line Item Account
101 1250 3818
101 0000 2022
29 82
1 453 63
1 423 81
1 423 81
03 12 09
Line Item Description
2009 CCLD Spring Seminar Registrations
Line Item Account
101 1250 4370 250 00
250 00
250 00
MN DEPT OF LABOR AND INDUSTRY 1 673 81
MN DEPT OF LABOR AND INDUSTRY 1 673 81
MN NCPERS LIFE INSURANCE
NCPERS MN NCPERS LIFE INSURANCE
Ck 139702 03 12 09
Inv
Line Item Date
03 10 09
03 10 09
03 10 09
Inv Total
Ck 139702 Total
NCPERS
Line Item Description
PR Batch 413 3 2009 NCPERS life insurance
PR Batch 413 3 2009 NCPERS life insurance
PR Batch 413 3 2009 NCPERS life insurance
Line Item Account
700 0000 2011
701 0000 2011
101 0000 2011
1 60
1 60
12 80
16 00
16 00
MN NCPERS LIFE INSURANCE 16 00
MN NCPERS LIFE INSURANCE 16 00
MN VALLEY ELECTRIC COOP
MVEC MN VALLEY ELECTRIC COOP
Ck 139650 03 05 09
Inv 022309
Line Item Date
02 23 09
02 23 09
02 23 09
Inv 022309 Total
Line Item Description
Feb 2009 Electric Charges
Feb 2009 Electric Charges
Feb 2009 Electric Charges
Line Item Account
101 1600 4320
701 0000 4320
101 1350 4320
10 44
114 03
613 58
738 05
Page 19
290
CITY OF CHANHAS
User danielle
Ck 139650 Total
Ck 139703
Inv 022709
Line Item Date
02 27 09
02 27 09
02 27 09
02 27 09
Inv 022709 Total
Ck 139703 Total
MVEC
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
738 05
03 12 09
Line Item Description
Feb 2009 Electric
Feb 2009 Electric
Feb 2009 Electric
Feb 2009 Electric
Line Item Account
10 1 1600 4320
700 0000 4320
701 0000 4320
101 1350 4320
22 41
200 31
284 02
3 822 89
4 329 63
4 329 63
MN VALLEY ELECTRIC COOP 5 067 68
MN VALLEY ELECTRIC COOP 5 067 68
MOE NAOMI
MOENAOM MOE NAOMI
Ck 139704 03 12 09
Inv 030309
Line Item Date
03 03 09
Inv 030309 Total
Ck 139704 Total
MOENAOM
MOE NAOMI
Line Item Description
Refund MN Artists Founders to Today
Line Item Account
101 1560 3637 3 00
3 00
3 00
MOE NAOMI 3 00
3 00
MOTION INDUSTRIES INC
MOTIND MOTION INDUSTRIES INC
Ck 139705 03 12 09
Inv MN29379547
Line Item Date Line Item Description
02 24 09 Misc parts supplies
Inv MN29379547 Total
Ck 139705 Total
MOTIND
Line Item Account
101 1550 4120 164 09
164 09
164 09
MOTION INDUSTRIES INC 164 09
MOTION INDUSTRIES INC 164 09
MSRS
MSRS MSRS
Ck 139706
Inv
Line Item Date
03 1 0 09
03 10 09
03 1 0 09
03 10 09
03 10 09
03 10 09
03 10 09
03 10 09
03 10 09
03 12 09
Line Item Description
PR Batch 413 3 2009 Post Health 05 Emplr NO FICA
PR Batch 413 3 2009 Post Health 05 Emplr
PR Batch 413 3 2009 Post Health 3 Emplr
PR Batch 413 3 2009 Post Health 3 Emplr
PR Batch 413 3 2009 Post Health I Emplr NO FICA
PR Batch 413 3 2009 Post Health 05 Emplr
PR Batch 413 3 2009 Post Health 05 Emplr
PR Batch 413 3 2009 Post Health 05 Emplr
PR Batch 413 3 2009 Post Health I Emplr
Line Item Account
10 1 0000 20 16
210 0000 2016
700 0000 2016
701 0000 2016
10 1 0000 20 16
701 0000 2016
700 0000 2016
720 0000 2016
210 0000 2016
0 14
0 26
0 29
0 29
0 41
0 56
0 57
1 48
1 55
Page 20
291
CITY OF CHANHAS
User danielle
03 10 09
03 10 09
03 1 0 09
03 10 09
03 10 09
03 10 09
03 10 09
03 1 0 09
03 1 0 09
03 10 09
03 10 09
03 1 0 09
03 1 0 09
03 1 0 09
03 1 0 09
03 10 09
03 10 09
03 10 09
03 10 09
03 10 09
03 1 0 09
03 10 09
03 10 09
03 1 0 09
03 1 0 09
03 10 09
03 10 09
03 10 09
03 1 0 09
03 10 09
03 1 0 09
Iny Total
Ck 139706 Total
MSRS
MSRS
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
PR Batch 413 3 2009 Post Health I Emplr
PR Batch 413 3 2009 Post Health I Emplr
PR Batch 413 3 2009 Ret Health 5
PR Batch 413 3 2009 Ret Health 3
PR Batch 413 3 2009 Ret Health 3
PR Batch 413 3 2009 Post Health I Emplr
PR Batch 413 3 2009 Post Health 2 Emplr
PR Batch 413 3 2009 Ret Health 5
PR Batch 413 3 2009 Ret Health 5
PR Batch 413 3 2009 Ret Health 5 NO FICA
PR Batch 413 3 2009 Post Health 05 Emplr
PR Batch 413 3 2009 Post Health 2 Emplr
PR Batch 413 3 2009 Ret Health 5
PR Batch 413 3 2009 Ret Health 1
PR Batch 413 3 2009 Post Health 5 Emplr
PR Batch 413 3 2009 Ret Health 1
PR Batch 413 3 2009 Post Health 3 Emplr
PR Batch 413 3 2009 Ret Health 1
PR Batch 413 3 2009 Ret Health I NO FICA
PR Batch 413 3 2009 Post Health I Emplr
PR Batch 413 3 2009 Post Health 7 Emplr
PR Batch 413 3 2009 Post Health 2 Emplr
PR Batch 413 3 2009 Ret Health 1
PR Batch 413 3 2009 Ret Health 2
PR Batch 413 3 2009 Ret Health 5
PR Batch 413 3 2009 Ret Health 2
PR Batch 41332009 Ret Health 5
PR Batch 413 3 2009 Ret Health 3
PR Batch 413 3 2009 Ret Health 1
PR Batch 413 3 2009 Ret Health 7
PR Batch 413 3 2009 Ret Health 2
Amount
1 67
2 05
3 42
3 83
3 83
4 84
5 49
7 36
7 41
9 83
12 11
12 47
19 42
20 32
2J J7
21 67
22 87
26 82
28 26
31 65
43 17
53 78
63 40
71 76
158 14
163 D7
276 76
298 96
413 52
564 29
702 89
3 081 78
701 0000 2016
720 0000 2016
210 0000 2016
700 0000 2016
701 0000 2016
700 0000 2016
701 0000 2016
700 0000 2016
701 0000 2016
101 0000 2016
101 0000 2016
700 0000 2016
720 0000 2016
210 0000 2016
IO 1 0000 20 16
701 0000 2016
101 0000 2016
720 0000 2016
101 0000 2016
101 0000 2016
IO 1 0000 20 16
101 0000 2016
700 0000 2016
701 0000 2016
10 1 0000 20 16
700 0000 2016
101 0000 2016
10 1 0000 20 16
101 0000 2016
101 0000 2016
10 1 0000 2016
3 081 78
MSRS 3 081 78
3 081 78
MUNICIPAL CODE CORPORATION
MUNCOD MUNICIPAL CODE CORPORATION
Ck 139649 03 05 09
Iny 107160
Line Item Date Line Item Descriotion
02 03 09 Annual Code on Internet Fee
Iny 107160 Total
Ck 139649 Total
MUNCOD
Line Item Account
101 1160 4300 350 00
350 00
350 00
MUNICIPAL CODE CORPORATION 350 00
MUNICIPAL CODE CORPORATION 350 00
NALMS
NALMS NALMS
Ck 139707 03 12 09
Iny IND030609181
Line Item Date Line Item Descriotion
03 06 09 Professional Membership w Journal
Line Item Account
720 0000 4360 110 00
Page 21
292
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
110 00
Ck 139707 Total
InY IND030609181 Total
110 00
NAPA AUTO TRUCK PARTS
NAPA NAPA AUTO TRUCK PARTS
Ck 139651 03 05 09
InY 386685
Line Item Date
02 13 09
Iny 386685 Total
NALMS
NALMS
Ck 139651 Total
Ck 139708
InY 388791
Line Item Date
02 27 09
InY 388791 Total
Ck 139708 Total
NAPA
NALMS 11 0 00
110 00
Line Item Description
Oil Filters Coolant Wiper Blade Hose
Line Item Account
700 0000 4120 46 65
46 65
46 65
03 12 09
Line Item Description
Oil filter Fil Kit
Line Item Account
101 1320 4140 19 22
19 22
19 22
NAPA AUTO TRUCK PARTS 65 87
NAPA AUTO TRUCK PARTS 65 87
Nardini Fire Equipment
narfir Nardini Fire Equipment
Ck 139652 03 05 09
Iny 340326
Line Item Date
02 20 09
Iny 340326 Total
NARR CONSTRUCTION
NARCON NARR CONSTRUCTION
Ck 139709 03 12 09
Iny 030609
Line Item Date
03 06 09
03 06 09
03 06 09
Iny 030609 Total
Ck 139652 Total
narfir
Nardini Fire Equipment
Ck 139709 Total
NARC ON
Line Item Description
Noy Eng FM 200 Maint Insp Semi Contr Se
Line Item Account
101 1190 4530 175 00
175 00
175 00
Nardini Fire Equipment 175 00
175 00
Line Item Description
Erosion Escrow 6470 Tanagers Pt
Erosion Escrow 6420 Tanagers Pt
Erosion Escrow 6460 Tanagers Pt
Line Item Account
815 8202 2024
815 8202 2024
815 8202 2024
500 00
500 00
500 00
1 500 00
1 500 00
NARR CONSTRUCTION 1 500 00
Page 22
293
Nationwide Retirement Solution
NA TRET Nationwide Retirement Solution
Ck 139710 03 12 09
Iny
Line Item Date
03 1 0 09
03 10 09
03 10 09
03 10 09
Iny Total
CITY OF CHANHAS
User danielIe
NARR CONSTRUCTION
Ck 139710 Total
NATRET
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
1 500 00
Line Item Description
PR Batch 413 3 2009 Nationwide Retirement
PR Batch 413 3 2009 Nationwide Retirement
PR Batch 41332009 Nationwide Retirement
PR Batch 41332009 Nationwide Retirement
Line Item Account
720 0000 2009
701 0000 2009
700 0000 2009
10 1 0000 2009
50 00
138 20
302 22
3 504 18
3 994 60
3 994 60
Nationwide Retirement Solution 3 994 60
Nationwide Retirement Solution 3 994 60
O REILLY AUTOMOTIVE INC
OREAUT O REILLY AUTOMOTIVE INC
Ck 139653 03 05 09
Iny 022809
Line Item Date
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
Iny 022809 Total
Ck 139653 Total
OREAUT
Line Item Description
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Misc parts supplies
Line Item Account
101 1320 4140
101 1320 4120
101 1550 4120
700 0000 4120
101 1250 4140
101 1420 4140
10 32
3 24
10 43
19 77
31 80
80 11
135 03
135 Q3
O REILLY AUTOMOTIVE INC 135 03
O REILLY AUTOMOTIVE INC 135 03
PEOPLES ELECTRICAL CONTRACTORS
PEOELE PEOPLES ELECTRICAL CONTRACTORS
Ck 139654 03 05 09
InY 36127
Line Item Date
02 25 09
Iny 36127 Total
Ck 139654 Total
PEOELE
Line Item Description
Receptable on ceiling for north fire tru
Line Item Account
101 1220 4510 315 76
315 76
315 76
PEOPLES ELECTRICAL CONTRACTORS 315 76
PEOPLES ELECTRICAL CONTRACTORS 315 76
Plumbline Builders
plubui Plumb line Builders
Ck 139711 03 12 09
Iny 030909
Line Item Date
03 09 09
Line Item Description
Erosion Escrow 7305 Hazeltine Blyd
Line Item Account
815 8202 2024 250 00
Page 23
294
CITY OF CHANHAS
User danielle
Iny 030909 Total
Ck 139711 Total
plubui
Plumbline Builders
Plumbline Builders
POMP S TIRE SERVICE INC
POMTIR POMP S TIRE SERVICE INC
Ck 139712 03 12 09
InY 482392
Line Item Date
01 13 09
01 13 09
01 13 09
01 13 09
Iny 482392 Total
Ck 139712 Total
POMTIR
Line Item Description
Misc parts supplies
Misc parts supplies
Mise parts supplies
Misc parts supplies
POMP S TIRE SERVICE INC
POMP S TIRE SERVICE INC
QUILL CORPORATION
QUILL QUILL CORPORATION
Ck 139713 03 12 09
Iny 4898970
Line Item Date Line Item Description
02 20 09 Misc office supplies
Iny 4898970 Total
InY 4929838
Line Item Date Line Item Description
02 23 09 Misc office supplies
Iny 4929838 Total
Ck 139713 Total
QUILL
QUILL CORPORATION
QWEST
QWEST QWEST
Ck 139714 03 12 09
InY 030109
Line Item Date
03 01 09
03 01 09
InY 030109 Total
Ck 139714 Total
QWEST
QUILL CORPORATION
Line Item Description
March 2009 bill
March 2009 bill
QWEST
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
250 00
250 00
250 00
250 00
Line Item Account
700 0000 4140
101 1550 4120
101 1320 4140
101 1320 4140
362 10
506 65
830 70
879 43
2 578 88
2 578 88
2 578 88
2 578 88
Line Item Account
101 1170 4110 89 79
89 79
Line Item Account
101 1170 4110 67 35
67 35
157 14
157 14
157 14
Line Item Account
700 0000 4310
701 0000 4310
34 29
34 29
68 58
68 58
68 58
Page 24
295
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
QWEST
Amount
68 58
RBM SERVICES INC
RBMSER RBM SERVICES INC
Ck 139655 03 05 09
Inv 13940
Line Item Date
02 28 09
Inv 13940 Total
Line Item Description
Nightly Janitorial City Hall
Line Item Account
10 1 1170 4350 2 409 69
2 409 69
Inv 13941
Line Item Date
02 28 09
Inv 13941 Total
Line Item Description
ChanlCarver County Library Janitorial
Line Item Account
101 1190 4350 2 337 68
2 337 68
Ck 139655 Total 4 747 37
RBMSER RBM SERVICES INC 4 747 37
RBM SERVICES INC 4 747 37
REED CONSTRUCTION DATA
REEBUS REED CONSTRUCTION DATA
Ck 139656 03 05 09
Inv 4120097
Line Item Date Line Item Description
02 24 09 MN 77th STreet Utility
02 24 09 MN 2009 Street Improvements
Inv 4120097 Total
Line Item Account
700 7025 4340
601 6019 4340
169 74
277 98
447 72
Ck 139656 Total 447 72
REEBUS REED CONSTRUCTION DATA 447 72
REED CONSTRUCTION DATA 447 72
RIDGE DOOR SALES SERVICE INC
RIDDOO RIDGE DOOR SALES SERVICE INC
Ck 139657 03 05 09
Inv 40669
Line Item Date
02 24 09
Inv 40669 Total
Line Item Description
Work done on Bay Door 1 on E Side S doo
Line Item Account
101 1220 4510 171 05
171 05
Ck 139657 Total 171 05
RIDDOO RIDGE DOOR SALES SERVICE INC 171 05
RIDGE DOOR SALES SERVICE INC 171 05
RIDGEVIEW MEDICAL CENTER
RIDMED RIDGEVIEW MEDICAL CENTER
Ck 139715 03 12 09
Inv 030909
Line Item Date
03 09 09
Inv 030909 Total
Line Item Description
Hepatitis B Vaccine single dose
Line Item Account
101 1220 4300 100 00
100 00
Page 25
296
CITY OF CHANHAS
User danieJle
Ck 139715 Total
RIDMED
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
100 00
RIDGEVIEW MEDICAL CENTER 100 00
RIDGEVIEW MEDICAL CENTER 100 00
Sawdust Construction
SawDus Sawdust Construction
Ck 139658 03 05 09
Iny 030309
Line Item Date
03 03 09
Iny 030309 Total
Ck 139658 Total
SawDus
Sawdust Construction
Scharrer Viola
SchaViol Scharrer Viola
Ck 139716 03 12 09
InY 030309
Line Item Date
03 03 09
Iny 030309 Total
Ck 139716 Total
SchaViol
Scharrer Viola
Line Item Description
Erosion Escrow 6640 Lotus Trail
Line Item Account
815 8202 2024 500 00
500 00
500 00
Sawdust Construction 500 00
500 00
Line Item Description
Refund MN Artists Founders to Today
Line Item Account
101 1560 3637 3 00
3 00
3 00
Scharrer Viola 3 00
3 00
SHOREWOOD TRUE VALUE
SHOTRU SHOREWOOD TRUE VALUE
Ck 139717 03 12 09
InY 90153
Line Item Date
02 09 09
Iny 90153 Total
Iny 90256
Line Item Date
02 16 09
Iny 90256 Total
InY 90378
Line Item Date
02 23 09
InY 90378 Total
Iny 90385
Line Item Date
02 24 09
Iny 90385 Total
Line Item Description
LS EYE SS
Line Item Account
101 1220 4510 2 33
2 33
Line Item Account
101 1220 4290 33 48
33 48
Line Item Account
101 1220 4120 208 69
208 69
Line Item Account
101 1220 4290 38 32
38 32
Line Item Description
Fuel Stabilizer Hudson Street Atlas
Line Item Description
Car Wash conyers ion unit hose end pro
Line Item Description
Uniy Cart Filter
Page 26
297
CITY OF CHANHAS
User danieIle
Inv 90389
Line Item Date
02 24 09
Inv 90389 Total
Inv 90433
Line Item Date
02 26 09
Inv 90433 Total
Inv 90435
Line Item Date
02 27 09
Inv 90435 Total
Ck 1397 I 7 Total
SHOTRU
Accounts Payable
Check Detail Report Detail
Printed 03113 09 07 02
Amount
Line Item Description
GT Poly PSTL Nozzle 12 Arm Super Hook
Line Item Description
Bulb Primer
Line Item Description
Spark Plug
Line Item Account
101 1220 4260 19 46
19 46
Line Item Account
101 1190 4530 3 20
3 20
Line Item Account
101 1170 4530 4 26
4 26
309 74
SHOREWOOD TRUE VALUE
SHOREWOOD TRUE VALUE
309 74
SOUTHWEST SUBURBAN PUBLISHING
5ou5ub SOUTHWEST SUBURBAN PUBLISHING
Ck 139718 03112 09
Inv 022809
Line Item Date
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28 09
02 28109
Inv 022809 Total
Ck 139718 Total
5ou5ub
Line Item Description
Misc newspaper notices
Misc newspaper notices
Misc newspaper notices
Misc newspaper notices
Misc newspaper notices
Misc newspaper notices
Misc newspaper notices
Misc newspaper notices
309 74
Line Item Account
101 13 10 4340
700 7025 4340
101 1510 4340
42 I 0000 4300
101 1120 4340
101 1410 4340
101 1611 4340
101 1 I 10 4340
2U8
105 90
137 40
141 20
148 85
290 82
527 60
852 73
2 225 68
2 225 68
SOUTHWEST SUBURBAN PUBLISHING
SOUTHWEST SUBURBAN PUBLISHING 2 225 68
SUBURBAN CHEVROLET
SUBCHE SUBURBAN CHEVROLET
Ck 139659 03 05 09
Inv 1568121
Line Item Date
02 12 09
Inv 1568121
Inv 1586431
Line Item Date
02 19 09
Inv 158643 I
Inv 158889
Line Item Date
02 19 09
Line Item Description
Pipe Seal
Total
Line Item Description
Connector
Total
Line Item Description
Sheild Link Seal Kit
2 225 68
Line Item Account
101 1420 4140 73 79
73 79
Line Item Account
101 1550 4140 88 29
88 29
Line Item Account
101 1250 4 140 149 23
Page 27
298
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Inv 158889 Total
Amount
149 23
Inv 158999
Line Item Date
02 19 09
Inv 158999 Total
Line Item Description
Seal Pump
Line Item Account
101 1250 4140 9 82
9 82
Inv 159342
Line Item Date
02 23 09
Inv 159342 Total
Line Item Description
Belt
Line Item Account
101 1250 4140 33 08
33 08
Ck 139659 Total 354 21
SUBCHE SUBURBAN CHEVROLET 354 21
SUBURBAN CHEVROLET 354 21
SURE PLUS MANUFACTURING COM PAN
SURPLU SURE PLUS MANUFACTURING COMPAN
Ck 139719 03 12 09
Inv 554528
Line Item Date Line Item Description
02 27 09 OEM RIBB BACK MIRROR CHROME
Inv 554528 Total
Line Item Account
700 0000 4140 33 10
33 10
Ck 139719 Total 33 10
SURPLU SURE PLUS MANUFACTURING COMPAN 33 10
SURE PLUS MANUFACTURING COM PAN 33 10
T Square Remodel Steve Clinton
TSqu T Square Remodel Steve Clinton
Ck 139660 03 05 09
Inv 030309
Line Item Date
03 03 09
Inv 030309 Total
Line Item Description
Erosion Escrow 6630 Horseshoe Curve
Line Item Account
815 8202 2024 500 00
500 00
Ck 139660 Total 500 00
TSqu T Square Remodel Steve Clinton 500 00
T Square Remodel Steve Clinton 500 00
TECHNAGRAPHICS
TECGRA TECHNAGRAPHICS
Ck 139720 03 12 09
Inv 9532011
Line Item Date Line Item Description
02 17 09 BC Shells
Inv 9532011 Total
Line Item Account
101 1170 4110 732 72
732 72
Inv 9532012
Line Item Date
03 09 09
Line Item Description
Credit BC Shells
Line Item Account
101 1170 4110 284 04
Page 28
299
CITY OF CHANHAS
User danieIle
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Inv 9532012 Total
Amount
284 04
Ck 139720 Total 448 68
TECGRA TECHNAGRAPHICS 448 68
TECHNAGRAPHICS 448 68
UHL Company Inc
Uhlcom UHL Company Inc
Ck 139721 03 12 09
Inv 40250
Line Item Date
03 02 09
Inv 40250 Total
Line Item Description
DuraDrive 24 V Prop 35 MS40 7043
Line Item Account
101 1190 4530 221 80
221 80
Ck 139721 Total 221 80
Uhlcom UHL Company Inc 221 80
UHL Company Inc 221 80
UNITED WAY
UNIW A Y UNITED WAY
Ck 139722 03 12 09
Inv
Line Item Date
03 10 09
03 10 09
03 1 0 09
Inv Total
Line Item Description
PR Batch 413 3 2009 United Way
PR Batch 413 3 2009 United Way
PR Batch 413 3 2009 United Way
Line Item Account
701 0000 2006
700 0000 2006
101 0000 2006
2 99
3 00
49 66
55 65
Ck 139722 Total 55 65
UNIW A Y UNITED WAY 55 65
UNITED WAY 55 65
US BANK
US BANK US BANK
Ck 139661 03 05 09
Inv 2337774
Line Item Date Line Item Description
02 25 09 Public Project Revenue Bonds 2000
Inv 2337774 Total
Line Item Account
352 0000 4803 431 25
431 25
Inv 2337845
Line Item Date Line Item Description
02 25 09 GO Sewer Water Revenue Bonds 2001A
Inv 2337845 Total
Line Item Account
353 0000 4803 431 25
431 25
Inv 2338164
Line Item Date Line Item Description
02 25 09 GO Library Bonds 2002A
Inv 2338164 Total
Line Item Account
357 0000 4803 431 25
431 25
Ck 139661 Total 1 293 75
Page 29
300
CITY OF CHANHAS
User danielle
USBANK US BANK
US BANK
VERMEER OF MINNESOTA
VERMIN VERMEER OF MINNESOTA
Ck 139723 03 12 09
Iny P33871
Line Item Date Line Item Description
02 27 09 Autofeed Light Red Driye belt
Iny P33871 Total
Ck 139723 Total
VERMIN VERMEER OF MINNESOTA
VERMEER OF MINNESOTA
VESSCO INC
VESSCO VESSCO INC
Ck 139662 03 05 09
Iny 44624
Line Item Date Line Item Description
02 19 09 KOP Kit
Iny 44624 Total
Ck 139662 Total
VESSCO VESSCO INC
VESSCO INC
Williams JoAnne
WiIIiJoA Williams JoAnne
Ck 139663 03 05 09
Iny 022709
Line Item Date
02 27 09
Iny 022709 Total
Line Item Description
Refund Community Room 3 Lotus
Ck 139663 Total
WiIIiJoA Williams JoAnne
Williams JoAnne
XCEL ENERGY INC
xcel XCEL ENERGY INC
Ck 139664 03 05 09
Iny 186248705
Line Item Date Line Item Description
02 20 09 Feb 2009 Electric Charges
Iny 186248705 Total
Iny 186602570
Line Item Date
02 24 09
Line Item Description
Feb 2009 Electric Charges
Accounts Payable
Check Detail Report Detail
Printed 03 13 09 07 02
Amount
1 293 75
1 293 75
Line Item Account
101 1320 4120 668 82
668 82
668 82
668 82
668 82
Line Item Account
700 7019 4120 860 71
860 71
860 71
860 71
860 71
Line Item Account
101 1531 3631 30 00
30 00
30 00
30 00
30 00
Line Item Account
701 0000 4320 5 461 45
5 461 45
Line Item Account
101 1350 4320 21 815 53
Page 30
301
CITY OF CHANHAS
User danielle
Inv 186602570 Tota
Inv 186623912
Line Item Date Line Item Description
02 24 09 Feb 2009 Electric Charges
Inv 186623912 Tota
Inv 186624124
Line Item Date Line Item Description
02 24 09 Feb 2009 Electric Charges
02 24 09 Feb 2009 Electric Charges
02 24 09 Feb 2009 E ectric Charges
Inv 86624124 Total
Ck 139664 Total
XCEL XCEL ENERGY INC
XCEL ENERGY INC
ZIEGLER INC
ZIEGLE ZIEGLER INC
Ck 139724 03 12 09
Inv PCOOl128351
Line Item Date
02 21 09
Inv PCOO 128351
Line Item Description
Bolt Paint Yellow Spacer Bo t
Tota
Ck 139724 Tota
ZIEGLE ZIEGLER INC
ZIEGLER INC
Total
Accounts Payable
Check Detai Report Detai
Printed 03113 09 07 02
Amount
2 8 5 53
Line Item Account
0 1 1600 4320 37 16
37 16
Line Item Account
10 1550 4320
101 1600 4320
101 1540 4320
377 40
473 91
719 21
570 52
28 884 66
28 884 66
28 884 66
Line Item Account
0 550 4120 72 38
72 38
72 38
72 38
72 38
260 138 99
Page 3
302