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1h-2 Purchase of CIP VehicleAdministration P..%2 227 11 i >,,: 952 2;;, 1710 Building Inspections Engineering Finance Pn,s'( %2 2!2,7 11,10 952 2'27 !!!0 Park & Recreation PI~! ?' 9:} 227 1i20 ~-~x !)52 2? 11 !0 Rec eit,i) ~ Oe~ir F~x 95222 !404 Planning & Natural Resources Px? 952 22? r!~, 952/2/lil) Public Works 1591 Park Road Phqnc 9.52 227 !3©0 F~.x 952 227 !310 Senior Center Web Sile '~d;'~'~, ;i ~ ,'la[!y i,% i[~ r r ~ MEMORANDUM TO: FROM: DATE: SUB J: Paul Oehme, City Engineer/Dir. of Public Works Harold Brose, Equipment Superintendent March 15, 2004 Purchase of CIP Vehicle REQUESTED ACTION Consider approval for purchase of Community Development vehicle (Building Inspections). DISCUSSION Unit #601, a 1993 Jeep Cherokee, is schedule for replacement in the 2004 CIP. This vehicle has visual rust and is starting to have mechanical problems. It is cost effective to replace this vehicle now versus waiting and incurring more mechanical problems later. The jeep will be auctioned off in the fall. The following quote has been received from the state bid: North Star Garage: 2004 Dodge Dakota Quad Cab 4x4 $16,498 The State receives bulk rate pricing from automotive manufacturers, allowing governmental agencies to place orders. This method of pricing is more cost effective then obtaining bids from other dealerships. The above price quote is $10,000 less than list price and $1,300 less than the 2003 Dakota Quad Cab 4 x 4 purchased last year. The order needs to be placed as soon as possible since the order cut-off date is April 16, 2004 and some of the vehicle cut-off dates are being terminated earlier each week. FUNDING The budgeted amount for the purchase of this vehicle in the CIP was $24,000. The total cost with a tool box and sales tax is estimated at $18,000. Attachment jms f:\pw uscrs\haroldb\cip vchiclc 3-154)4.doc ThegilyofChanhasseno;,ir,s:,,q ,7,ri' ~]Ll~ii"v5 ql', 5i' r~ ~, r!:~, ,:'4[ i '~ ~': :< ........ /-::~ i /," :;;i 0311512084 14:31 651493~177 KEVIN APPELWICK PAGE 82 North StarGelrage. !nc: 125 So. Central Ave. P.O. Box 34 Milaca, MN 56353 March 15, 2004 Mr. Harold Brose City of Chanhassen Dear Sir: Thank you for your interest in purchasing a vehicle from the state contract. The 2004 Dodge Dakota Quad Cab from the state contract includes: 3.7L V6, Automatic Transmission, Cloth High Back Bucket Seats, P245170R16 BSW On/Off Road Tires, Engine Block Heater, Air Conditioning, & Automatic Locking Fro~t Hubs. The contract price for the 2004 Dodge Dakota is- To add the Power Convenience Group is- (Power Locks, Windows & Power Heated Mirrors) Delivery to Chanhassen would be- Vehicle Total- $15,649.00 $779.00 _ $70.00 $16,498.00 These prices do not include tax or license fees. Please feel free to contact me if i may be of further assistance. Ph- 651-493-1680 Fax- 651-493-4177 northatarfleetsales@comcest, net