1c. P&S 04 Res Street ImprovemtCITY OF
CHANHASSEN
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C'aq ass~n MN 55S17
Administration
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Building Inspections
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TO:
FROM:
DATE:
SUB J:
MEMORANDUM
Paul Oehme, City Engineer/Dir. of Public Works
Matt Saam, Assistant City Engineer
April 5, 2004
Approve Plans & Specifications; Authorize Advertisement roi'
Bids and approve resolution lot' 2004 Residential Street
Improvements Project No. 04-01
Engineering
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Finance
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REQUESTED ACTION (Simple Majority Vote)
The City Council is requested to approve the plans and specifications, authorize
advertisement of bids and approve resolution for this year's Residential Street
Improvement Project.
Park & Recreation
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Fax 952 2,¢7 1110
2310 Coui~er Boulevard
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PlanninD a
Natural Resources
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Public Works
1591 Park Rgac
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BACKGROUND
On April 14, 2003, the City Council authorized the preparation of a feasibility
study for this project.
On September 22, 2003, the City Council approved the feasibility study and
authorized the preparation of plans and specification for the project.
On January 26, 2004, the City Council adjusted the utility rates to fund the utility
improvements in street reconstruction areas.
On Mm'ch 26, 2004, the City Council was updated on the proposed scope of the
project and the estimated assessments.
Senior Center
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Web Site
DISCUSSION
The Pavement Management Program has identified the street segments listed
below for rehabilitation at this time. Also, these streets were identified for
improvements because of several watermain breaks. Bonestroo & Associates, the
City's consultant for this project, has completed plans and specifications for the
project. The plans and specifications are on file in the Engineering Department.
Two neighborhood meetings have been held to take input from residents on this
project. The main issue raised by the residents at both meetings was the amount
of the proposed assessments. The current City practice is to assess 40% of the
improvement to the benefiting property owners. Since the City Council has
increased the utility rates, the utility improvements are now proposed to be 100%
The City 0l Chanhassen · A (lrc)¢,'ing (;,3rr~i1111;/it? ¢, :P' ,, a ,, lakes
Paul Oehme
April 5, 2004
Page 2
funded by the City. The City has taken soil borings in this area and had a
geotechnical firm recommend a pavement section. The previously proposed
pavement section was the City standard residential pavement section. Based on
the soil information and the expected traffic in this area a new pavement was
recommended. The new pavement section was designed with same strength and
life expectance as the standard pavement section. The original design for this
street had sidewalk improvements proposed on one side of the street. Based on
Council input, residents were balloted for sidewalk. After the ballots were
tabulated it was clear the majority of the residents were not in favor of sidewalk
improvements. Sidewalk improvements are not proposed in the project at this
time.
Streets proposed to be reconstructed in the Santa Fe area include:
· Santa Fe Trail from Del Rio Drive to Great Plains Boulevard
· Del Rio Drive from Laredo Drive to Santa Fe Trail
· Santa Fe Circle East fi'om north cul-de-sac to Santa Fe Trail
· Santa Fe Circle West from north cul-de-sac to Santa Fe Trail
The proposed improvements in the reconstruction area include the following
elements:
· Reconstruction of the existing bituminous pavement
· Installation of concrete curb and gutter
· Removal and replacement of all watermain
· Spot repairs to the existing sanitary sewers
· Improvements to the storm sewer
Approximately, 30 sanitary sewer spot repairs are proposed in the Kiowa
neighborhood just south of Santa Fe Trail. These improvements are not proposed
to be assessed.
Paul Oehme
April 5, 2004
Page 3
The cmTent construction cost estimate for the project is $770,496. This is
approximately 16% less than the feasibility study estimate of $913,000. The cost
savings can be attributed to the elimination of the following items from the
project scope: sanitary sewer replacement (spot repairs are now proposed),
concrete sidewalk, and a revised pavement section. The project is proposed to be
financed from a combination of assessments, sewer and water utility fund, storm
sewer fund, and bonding.
The proposed funding allocation is:
Construction Cost Total Project Cost
Assessments $176,629 $220,786
Sewer & Water Fund $239,279 $299,099
Bonds $310,177 $387,722
Storm SewerFund $ 44,411 $ 55,514
Total $770,496 $963,120
The cun'ent estimated assessment amount for the Santa Fe neighborhood is
$6,899.56. The estimated assessment is approximately $8,600 less then what was
originally proposed in the feasibility study. The assessments will be adjusted
accordingly based on the awarded contractor bid.
Paul Oehme
April 5, 2004
Page 4
City staff envisions the following proposed schedule for the project:
Approve Plans & Authorize Bids at City Council Meeting
Hold Assessment Hearing & Award Bid at City Council Meeting
Construction Work Begins
Construction Substantially Completed
4/12/04
6/14/04
Late June
Late Aug.
RECOMMENDATION
Staff recommends that the City Council adopt the following motion:
"The Chanhassen City Council approves the plans and specifications, authorizes
the advertisement of bids, and adopts a resolution for the 2004 Residential Street
Improvement Project."
Attachment: Resolution
C:
Phil Gravel, Bonestroo & Associates
Mark Statz, Bonestroo & Associates
g:\cng\public\04-OI \approve plans 1 .doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
April 12, 2004
RESOLUTION NO:
MOTION BY:
SECONDED BY:
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE
2004 RESIDENTIAL STREET PROJECT 04-01;
AUTHORIZE ADVERTISING FOR BIDS
WHEREAS, pursuant to a resolution passed by the council on September 22, 2003,
Bonestroo & Associates (consulting engineer retained for the purpose) has prepared plans and
specifications for the improvement of Del Rio Drive between Laredo Drive and Santa Fe Trail,
Santa Fe Trail between Del Rio Drive and Great Plains Boulevard and Santa Fe Circle East and
West and has presented such plans and specifications to the council for approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CHANHASSEN, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof,
are hereby approved.
The city clerk shall prepare and cause to be inserted in the official paper an advertisement
for bids upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published for 30 days, shall specify the work to
be done, shall state that bids will be received by the clerk until 10:00 a.m. on May 13,
2004, at which time they will be publicly opened in city hall by the city clerk and engineer,
will then be tabulated, and will be considered by the council at 7:00 p.m. on June 14, 2004,
in the council chambers." Any bidder whose responsibility is questioned during
consideration of the bid will be given an opportunity to address the council on the issue of
responsibility. No bids will be considered unless sealed and filed with the clerk and
accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the
clerk for ten percent (10%) of the amount of such bid.
Passed and adopted by the Chanhassen City Council this 12th day of April 2004.
ATTEST:
Todd Gerhardt, City Manager
YES
Thomas A. Furlong, Mayor
NO ABSENT
g:\cng\public\O4-Ol\p & s resolution.doc