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1a CrestviewCir Street/Util ImpCITYOF 690 GSv Cer~ter Drive, PO Box 147 Chanhassen, Minnesota 55317 ?hone 612.937.1900 GoTeral Fax 612.937.5739 Engi~zeering Fax 612.937. 9152 Pubhc SafeO, ?ax 612. 934. 2524 tl'~,b u,zt,~t~ci, cha~lhassen, mn. us MEMORANDUM TO: Mayor City Council FROM: DATE: SUB J: Scott A. Botcher, City Manager August :L0, 2000 Deferred assessments As mentioned previously, the question of whether or not to grant deferred assessments is a policy decision. If the City wishes to consider deferred assessments, I would recommend it do so on a case-by-case basis, thus avoiding a blanket grant of deferment through some sort of legislative fiat. The City needs to sensitive to the level of deferred assessments, as the City still needs to cash flow the expense made to make the improvements. (Our current level of deferred assessments is acceptable.) Assuming that the Council wishes to consider granting deferred assessments at all as a matter of policy, I would recommend that you consider them on a case-by-case basis. In this case, once the bids are back in, the City and property owner would negotiate a deferred assessment agreement. This agreement would spell out the charges applied to the property owner in exchange for the right to have the assessment deferred. I have reviewed this with both Bruce and Teresa and they have found it to be acceptable. Thank you. The Cit3, of Chanhassen. A fromi,~ community w/th clean lakes, m~alit~, schools, a chm~nh~e dowmotvn, thrivine businesses, and beautiful oarkv. A ereat o/ace to/it,e, u,ork, a~c[ ~ CITYOF Cig G, mer Drive, I~O Box I47 ~a~hasse~, Min,esota 55317 Phoebe 619937. I900 3~e~/ Fax 612 937 573~ :i~e~'~3;g Fax 612. 93.~ 9152 5/ic 8~ Fax 612.934. 2524 MEMORANDUM TO: Scott A. Botcher, City Manager FROM: Teresa Burgess, Public Works Director/City Engin.sgr~ DATE: August 14, 2000 SUB& Approve Plans and Specifications and Authorize Advertising for Bids for Crestview Circle Street and Utility Improvements Project No. 00-05 Staffrequests the City Council approve the plans and specifications for the above- referenced project and authorize advertising for bids. The plans and specifications were prePared by WSB, Inc. On June 12, 2000, the City Council authorized preparation of plans and specifications for installation of sanitary sewer, watermain, and bituminous paving on Crestview Circle in the city of Chanhassen. An open house for the neighborhood to review the plans was held August 8, 2000 at City Hall. In addition, staff and WSB have met with individual property owners to discuss the project. The property owners have requested a deferment of the assessment for the undeveloped parcel until such time as that parcel is developed. If the assessment is deferred, the City would bear the cost until such time as the parcel developed. The assessment is estimated at $12,620.00. It is staff's opinion that this deferment is reasonable and appropriate. Staff recommends that the City Council grant the deferment at the time of the assessment hearing for this project. Failure to approve the plans and authorize advertisement will delay the project. t. jb Attachments: 1. Project Plans & Specifications are on file in the City Engineer's Office. c: Shawn & Cherri Engstrom Steven & Sharon Herron Clarence & Lieva Schmidt Mary Trippler Kirsten Struyk Tory Walton & Camille Raiche g:\eng\public\OO-O5\staff report - 8-I 4.doc ' Cit~ o£Chanhassen. A ~ro~,h~¢ co,minority, ~vitt~ cleero/~kes, at~r~h'tr sch,,h, ~ chzmm'~ do~v~to~,~t, thriz'i~e hz~sh~esses, a~d bem~ti~d p,zrks. ~4 vr~',zt a/,ce t,/i~'e. ~,,rk. ~md pla~.