Loading...
1c-1 Well No. 9 Project 03-02CITYOF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 2271100 Fax: 9522271110 Building Inspections Pl'or~o; 952227 1180 Fax: 952 227 1190 [ngineering Phone: 9522271160 Fax; 952227.1170 Finance Phone: 952.2271140 Fax; 9522271110 Park & Recreation Phone: 952227.1120 Fax: 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone: 9522271400 Fax: 952 227.1404 Planning & Natural Flesources Phone: 952227 1130 Fax: 952.2271110 Public Works 1591 Park Road Phone: 9522271300 Fax: 952 227 1310 Senior Center Phone 952 2271125 Fax: 952 227 1110 Web Site ww,v.c~ c'la,Passen rT~n us MEMORANDUM TO: Paul Oehme, City Engineer/Dir. of Public Works FROM: DATE: Matt Saam, Assistant City Engineer /~ May 5, 2004 Sb~(' SUB J: Approve Construction Contracts for Well No. 9 Project No. 03-02 REQUEST (Simple Majority Vote Required) Staff requests the City Council approve construction contracts with Mark J. Traut Wells in the amount of $521,330 and with Kusske Construction in the amount of $288,351.25 for work to be performed on the above-referenced project. BACKGROUND On July 14, 2003, the City Council approved a construction contract with Keys Well Drilling for the Well No. 9 test well. On March 22, 2004, the City Council approved plans and specifications and authorized the advertisement of bids on the project. On April 26, 2004, the City Council authorized advertisement for bids for SCADA improvements, Phase I. DISCUSSION For bidding purposes, this project was separated into two separate parts: 1) the well drilling, and 2) the water transmission main. Well Drilling Bids for this portion of the project were opened on Thursday, April 22, 2004. Two bids were submitted. The bids are shown below along with the engineer's estimate. Bid Alternate Base Bid (Ah. SCADA Supplier) Total Engineer's Estimate $481,460.00 -- $481,460.00 Mark J. Traut Wells $521,330.00 -$43,800.00 $477,530.00 E.H. Rennet & Sons $523,401.00 -$39,700.00 $483,701.00 The low bid by Mark J. Traut Wells represents an 8.3% increase over the engineer's estimate. This increase can be attributed to only two contractors bidding the project and the cun-ent work load of the contractors. The City of Chanhassen · A growing community with clean lakes, quality schools a charming do~.ntovm thriving busi lesses windi ~( trails arc~ beaL]t !~ [sarks ?,, irea', p,a,? 3 iv~ w,':r,~ and }!ay' Paul Oehme May 5, 2004 Page 2 The project was bid with an alternate to see the price difference between the approved SCADA system and having another supplier provide the SCADA. While the low bidder provided a price deduct of $43,800 for the alternate system, staff does not believe this alternate should be accepted. The alternate supplier did not provide the additional information regarding the alternate system as required by Section 16900, Part 1.5, Article B of the Well No. 9 specification. Without this information, in regards to the type of proposed system, pricing guarantees, and extended warranty, staff is concerned that the City will not receive any better SCADA system then is in place now. Maintenance costs for the current system have averaged $90,000 per year over the last four years. The approved SCADA product is anticipated to eliminate the annual maintenance costs with a ten-year warranty and free software upgrades for ten years. Based on the bids received and the current construction market work load for well drilling staff does not think rebidding the project will give the City any additional cost savings. Water Transmission Main Bids for this portion of the project were also opened on Thursday, April 22, 2004. Two total bids were submitted. The bids are shown below along with the engineer's estimate. Bid Alternate Base Bid (Bulk Watcr Station) Total Engineer's Estimate $274,122.50 $30,000.00 $304,122.50 Kusske Construction $288,351.25 $48,500.00 $336,851.25 Minger Construction, Inc. $345,269.83 $35,000.00 $380,269.83 The low base bid by Kusske Construction represents a 5.2% increase over the engineer's estimate. While this bid is higher than the engineer's estimate, when compared with the estimated cost of building a new wellhouse (see attached estimate) at the Well 3 site, the transmission main option saves the City approximately $118,000 (assuming 7% project contingencies). In addition, with the installation of a transmission-only main (no service connections), it is possible to connect both Wells 3 and 9 to a future water treatment plant in the Galpin area. When the bid alternate for the bulk water fill station is included with the base bid, Kusske Construction's total bid increases to 10.8% more than the engineer's estimate. In addition, with the bid alternate included, the project is then over the $900,000 budget which was allocated in the 5-year CIP. For these reasons, staff is not recommending that the bid alternate be included with this bid award. Staff will evaluate if some or all of the work of installing the bulk water station can be done utilizing City staff. Kusske Construction is a local contractor that has worked on other City projects in the past. Their work and scheduling has been acceptable. Paul Oehme May 5, 2004 Page 3 RECOMMENDATION Staff recommends that the City Council adopt the following motion: "The Chanhassen City Council awards a construction contract for the drilling of Well No. 9 to Mark J. Traut Wells in the amount of $521,330.00 and awards a construction contract for the water transmission main of Well No. 9 to Kusske Construction in the amount of $288,351.25." Attachment: 1. Bid recommendation letter from Marcus Thomas dated 4/22/04. 2. Bid recommendation letter from Jon Peterson dated 5/4/04. 3. Wellhouse Cost Estimate. c~ Bill Bement, Engineering Technician IV Marcus Thomas, Bolton & Menk Jon Peterson, Bolton & Menk Jason Kusske, Kusske Construction Pat Minger, Minger Construction, Inc. David Traut, Traut Wells Roger Renner, E. H. Renner Kelley Janes, Utility Superintendent g:\cng\public\03-02\approve construction contract.doc 8,. MFk-'K, Consulting Engineers & Surveyors 5] 5 East Highway ] 3-- Burnsville, MN 55337-6857 Phone ((252) 890-0509 · FAX (052) 890-8065 April 22, 2004 Mr. Paul Oehme, P.E. City Engineer/Director of Public Works City of Chanhassen 7700 Market Boulevard, P.O. Box 147 Chanhassen, MN 55317 CITY OF CHANHA~EN 7.004 ~NGINEERING DF. PT. Re: Well No. 9 Distribution Main Improvements City of Chanhassen, Minnesota BMI Project No. T16.21057 Dear Mr. Oehme: Bids on the above-referenced project were received and opened at Chanhassen City Hall at 10:30 a.m. on April 22, 2004. Enclosed is an Abstract of Bids for your information and review. There were two bids offered on the project. The low bidder is Kusske Construction Company, Inc., from Chaska, MN. Kusske Construction Company has satisfactorily completed work of this nature in the metro area. Additionally, their bid price is reasonable in comparison to the engineer's estimate. Therefore, we would recommend award of the Well No. 9 Distribution Main Improvements to the low bidder, Kusske Construction Company, Inc. If you have any questions or would require any additional information, please call. Sincerely, BOLTON & MENK, INC. Marcus A. Thomas, P.E. Project Manager Cc: Matt Saam, P.E., City of Chanhassen Kelley Janes, City of Chanhassen MANKATO * FAIRMONT * SLEEPY EYE * BURNSVILLE AMES, IA An Equal Opportunity Employer · WILLMAR * CHASKA May 4, 2004 Mr. Paul Oehme, P.E. City Engineer/Director of Public Works City of Chanhassen 7700 Market Boulevard, P.O. Box 147 Chanhassen, MN 55317 Re: Well No. 9 Construction City of Chanhassen, Minnesota BMI Project No. T16.21057 Dear Mr. Oehme: Bids on the above-referenced project were received and opened at Chanhassen City Hall at 10:00 a.m. on April 22, 2004. Enclosed is an Abstract of Bids for your information and review. There were two bids offered on the project. The low bidder is Mark J. Traut Wells from Waite Park, Minnesota. Mark J. Traut Wells has satisfactorily completed work of this nature in the metro area. Included with this bid was an alternate controls bid. Neither of the bidders supplied the requested background information regarding the alternate bid. Additionally, the control supplier and Mark J. Traut Wells provided the following cost information regarding the Electrical/Controls bid item. · Control Panel, SCADA at Well House #3 and Maintenance Building (SCADA Master) $132,555.00 · Electrical Installation, Tax, Mark-Up 57,425.00 Total $189,980.00 Overall, the bid price is reasonable in comparison to the engineer's estimate. Based on this information, we would recommend award of the Well No. 9 Construction to the low bidder, Mark J. Traut Wells. If you have any questions or would require any additional information, please call. Sincerely, BOLTON & MENK, INC. Jon D. Peterson, P.E. Project Engineer CC: Matt Saam, P.E., City of Chanhassen Kelley Janes, City of Chanhassen Marcus Thomas, P.E., Bolton & Menk, Inc. C:\Documents and Settings\MattS.CHANHASSEN\Local Settings\Tcmporary Internet Files\OLKD\OehmeLT1 .doc Chanhassen, MN Well No. 9 Economic Analysis of Options- Sugar Bush Park Site 14-Nov-03 Option 1~ Construct a Jordan aquifer well on Sugar Bush Park Site with Wellhouse on site Quantity Unit Mobilization/Demobilization 1 LS Drill and drive 30" Casing 200 LF F&I 24" Casing inside 30"Casing 200 LF Drive 24" Casing 110 LF Drill 23" hole 210 LF F&I 20 "casing 415 LF Grout 50 CY Well Development 120 HRS Test Pump Mob/Demob 1 LS Test Pumping 100 HRS Bailing 800 CY Water Analysis 1 LS Video Tape 1 LS Gamma Log 1 LS F& I Pump 1 LS Electrical/Controls 1 LS Site Grading 1 LS Common Borrow 50 CY Topsoil Borrow 50 CY Bituminous Driveway 250 SY 10" Watermain 120 LF 90 deg el Watermain Fittings 3 EA Sod Type Lawn 800 SY Silt Fence 260 LF Well House Construction 1 LS 6' Arbovitae 6 EA Subtotal Project Contingencies (7%) Engineering/Admin (30%) Total Project Cost Unit Price $5O,OOO.OO $18O.OO $6O.OO $120.00 $100.00 $65.OO $35O.OO $2OO.OO $5,OOO.OO $125.00 $75.OO $1 5OO.OO $2 5OO.OO $2 500.00 $6O 000.00 $45 000.00 $2 000.00 ;10.00 ;15.00 ;25.00 ;3O.O0 $2,5OO.OO $5.OO $2.5O $350,000.00 $5OO.OO Amount $5O,OOO.OO $36,000.00 $12,O00.0O $13,200.00 $21,000.00 $26,975.00 $17 500.00 $24 000.00 $5 000.00 $12 500.0O $6O 000.00 $1 5O0.O0 $2 5O0.OO $2 5O0.00 $60 000.00 $45 000.00 $2 000.00 $500.00 $750.00 $6,250.00 $3,600.00 $7,500.00 $4,000.00 $65O.OO $35O,OOO.OO $3,000.00 $767,925.O0 $53,754.75 $246,5O3.93 $1,068,183.68