6b Establish Promotion PolicyCITYOF
CHANHASSE
) Grj Center Drive, PO Box' 147
?hanhassen, Mi,nesota 55317
Phone 612.937.1900
General tax' 612.937.5739
,gi, eering ?ax 612.937.9152
tblic Safe~y ]ax' 612.934.2524
V/eb wwm ci. chanhassen, mn.~ts
MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Mayor and City Council
Todd Gerhardt, Acting City Manager
February 17, 1999
Procedures for Requesting Promotions
Recently, questions have arisen about how employees are promoted from within
the organization. Attached are two additional promotions that were not included
in the narrative portion of the 1999 Budget, however, monies were allocated
within the respective departments. I apologize to the city council for not bringing
this to your attention sooner. To ensure that this does not happen again, I have
developed the following policy:
Written documentation must be submitted to the City Manager outlining
why the promotion is warranted, including responsibilities, skills,
knowledge, and understanding of the new duties. The City Manager will
then review the promotion and justification based on similar positions in
the Twin Cities Metropolitan Area Salary Survey (Stanton Group). If the
City Manager endorses the promotion, the department head must submit
all documents supporting the promotion during their annual budget
presentation.
Approval is recommended.
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Ci~. qf Chanhassen. A growing commttn/(y w/th clean lakes, quality schools, a cha,ning downtown, thriving businesses, and beautilCul pw3s. A great place to live, work, a,d play.
MEMORANDUM
TO: Todd Gerhardt, Assistant City Manager
FROM:
DATE:
Anita L. Benson, City Engineer
October 7, 1998
7
SUBS: Engineering Department Position Upgrade Request
Please accept this as a formal request to upgrade Bill Bement's position of -
Engineering Technician ti (Construction Coordination) which is currently a s _al~ary
grade IV to Engineering Technician IV (Construction Coordination) which is
proposed at a salary grade V. I have enclosed the current position description%r
the Engineering Technician II (Construction Coordination) and also the proposed
position description for the Engineering Technician IV (Construction
Coordination) position. This upgrade request is being submitted to reflect the:
increased responsibilities and duties for which Bill Bement will be responsible for
in the future. Bill has proven himself to be an exemplary employee in the
Engineering Department and has a total of 22 years of experience.
Bill is currently, at a salary grade IV and current earnings reflect 1'06~% of
midpoint. It is proposed that effective January 1, I999, a salary adjustment o~2%
of the midpoint forthe new salary grade V be made in addition to the COLA
adjustment. Please contact me should you have any questions or concerns.
regarding this proposed upgrade.
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g:XengMnit~'~ncmosXposition upgrade, doc
growing community with clean lakes, qttaliO, schods, ,t dJanni.g :iowmown, thrM,:g businesses, and beautifid parks. A ~eat p~e co live, work, ana
JOB DESCRIPTION
CITY OF CHANHASSEN
POSITION: Engineering Technician-ti IV
(Construction Coordination)
DEPARTMENT: Engineering
CLASSIFICATION: Non-exempt
DATE: January ~)98 1999
OBJECTIVE AND SCOPE
To provide assistance and support to the Engineering Department and the public in providing field
supervision of public and private improvement projects, performing engineering calculations and
other studies as assigned.
RELATIONSHIPS
Reports: City Engineer and Assistant City Engineer
SPECIFIC RESPONSIBILITIES
1. Construction
Become intimately familiar with construction documents (plans and specifications)
to oversee and supervise the consultant inspection of various construction projects
in the field.
bo
Visit each construction site on a regular basis consistent with the intensity of the
construction activity. Provide oral and written critique of the construction activity
as necessary to protect the City's interests and see that the projects are constructed
in compliance with the plans and specifications.
Co
Review construction sites for items such as erosion control grading; pipe
installation; sewer, water and storm sewer installation; street subgrades; test rolling
for street compaction; sub-grade quantities; placement of curb and gutter;
inspection of blacktop; preliminary inspection of utilities; and to make sure that
services are properly marked; etc.
do
Conduct final inspections of projects making sure that gate valves are straight and
keyable; manholes and inverts are finished with dog houses around pipes; benches
are clean, all steps are in, no infiltration from joints, lift holes or from rings;
mandrel test lines, air test lines, pressure test, and conductivity tests on water
mains. Review sites and see to it that proper clean up has been accomplished°
Conduct a post-construction review prior to the expiration of construction
maintenance bonds. Note any deficiencies in the construction and arrange for any
corrective services required prior to expiration of the maintenance bond.
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Review and provide information to update the city's standard construction
specifications and detail plates.
Review as-built plans for compliance with city specifications and follow up with
any corrections as necessary.
Review bid tabs as provided by consultants for completeness and accuracy and
monitor/forecast construction schedules.
Attem-~- Conduct bid openings and/or preconstruction meetings as directed by the I
City Engineer.
Anticipate construction/citizen problems for the residents in proximity of the
construction and take appropriate action to preempt citizen complaints and
construction deficiencies, especially as it relates to erosion control measures.
Maintain contact with Utility Superintendents to see that they are up to date on the
construction status of private development contracts.
Prepare daily and monthly reports for each project regarding the construction
activity, work completed and document any problems or direction given to the
contractor.
mo
Obtain/review copies of daily inspection reports for consultants to check against
invoices and review items of and follow-up.
Advise the Assistant CiW Engineer as to status of letters of credit and the release
thereof, as it relates to the stage of completion of the corxstructi(m~ Prepare letter
of credit reductions as appropriate.
Review building permits to ensure proper building type, loCation, elevations, and
drainage patterns are consistent with approved grading plans~
p. Review and prepare grading permits°
Special Projects
ad
Perform engineering calculations and prepare diagrammatics as directed by the
City Engineer.
b. Perform calculations and takeoffs on special projects.
Develop plans and specifications and administrate¢~'ve~t,~mti~m- ......... ,~-,.d~he--~,~.~:~: ....
8upefime~dem)- (including inspection/supervision of construction) ~e-- fl)r
annual street repair projects.
Assist in the preparation of development contracts and review of Rc. vic, w 'and
~ .......... v .......... plans, plats, review and construction plans and specifications
and other reports provided to the Engineering Department as requested by the City
Engineer.
Ce
Research and complete other surveys and reports from agencies such as the
Metropolitan Waste Control Commission (annual Sewer Use Survey), Department
of Natural Resources (Water Pumping Permits), etc., for the City Engineer's
approval and sign off.
Develop plans and specifications and administer contracts for
Infiltration/Inflow projects.
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Become proficient with Micropaver pave~nent manage~nent program and
software to the extent that; once database is established, capable of updating
as directed by City Engineer.
3. Administration
a. Run copies of prints for the public and/or City staff as needed.
b. Maintain neat/orderly map files and work area.
Co
Handle calls from the public, as requested, and resolve issues keeping City
Engineer informed/involved when appropriate.
d. Conduct public meetings as necessary for special projects~
REQUIREMENTS
A high school diploma with completion of an approved vocational training program in
civil engineering technology.
o
A minimum of 3- 6 years of practical experience relating to municipal engineering,
drafting, and a thorough knowledge of the principles and practices of municipal
engineering.
Ability to establish and maintain effective relationships and deal properly with the public.
Ability to utilize engineering tools such as planimeter, transit, level, and blue line lettering
machines.
A demonstrated ability to work independently and successfully complete projects
with minimal supervision.
g:~g~biil~job description.doc
JOB DESCRIPTION
CITY OF CHANHASSEN
POSITION: Engineering Technician H
(Construction Coordination)
DEPARTMENT: Engineering
CLASSIFICATION: Non-exempt
DATE: January 1998
OBJECTIVE AND SCOPE
To provide assistance and support to the Engineering Department and the public in providing field
supervision of public and private improvement projects, performing engineering calculations and
other studies as assigned.
RELATIONSHIPS
Reports: City Engineer and Assistant City Engineer
SPECIFIC RESPONSIBILITIES
1. Construction
ao
Become intimately familiar with construction documents (plans and specifications)
to oversee and supervise the consultant inspection of various construction projects
in the field°
Visit each construction site on a regular basis consistent with the ~r~tensity of the
construction, activity. Provide oral and written critique of the cmtstruction activity
as necessary to protect the City's interests and see that the projects are constructed
in compliance with the plans and specifications°
Co
Review construction sites for items such as erosion control grading; pipe
installation; sewer, water and storm sewer installation; street subgrades; test rolling
for street compaction; sub-grade quantities; placement of curb and gutter;
inspection of blacktop; preliminary inspection of utilities; and to make sure that
services are properly marked; etc.
do
Conduct final inspections of projects making sure that gate valves are straight and
keyable; manholes and inverts are finished with dog houses around pipes; benches
are clean, all steps are in, no infiltration from joints, lift holes or from rings;
mandrel test lines, air test lines, pressure test, and conductivity tests on water
mains. Review sites and see to it that proper clean up has been accomplished.
108
o
go
ko
Conduct a post-construction review prior to the expiration of construction
maintenance bonds. Note any deficiencies in the construction and arrange for any
corrective services required prior to expiration of the maintenance bond.
Review and provide information to update the city's standard construction
specifcafions and detail plates.
Review as-built plans for compliance with city specifications and follow up with
any corrections as necessary.
Review bid tabs as provided by consultants for completeness and accuracy and
monitor/forecast construction schedules.
Attend bid openings and/or preconstruction meetings as directed by the City
Engineer.
Anticipate construction/citizen problems for the residents in proximity of the
construction and take appropriate action to preempt citizen complaints and
construction deficiencies, especially as it relates to erosion control measures.
Maintain contact with Utility Superintendents to see that they are up to date on the
construction status of private development contracts.
Prepare daily and monthly reports for each project regarding the construction
activity, work completed and document any problems or direction given to the
contractor°
Obtain/review copies of daily inspection reports for consultants to check against
invoices and review items of and follow-up.
Advise the Assistant City Engineer as to status of letters of credit and the release
thereof, as it relates to the stage of completion of the construction. Prepare letter
of credit reductions as appropriate°
Review building permits to ensure proper building type, location, elevations, and
drainage patterns are consistent with approved grading plans.
Special Projects
ao
Perform engineering calculations and prepare diagrammatics as directed by the
City Engineer.
b. Perform calculations and takeoffs on special projects.
Co
Develop and administrate (in cooperation with the Street Superintendent) the
annual street repair project.
109
de
Review and provide input on site plans, plat review and construction plans and
specifications and other reports provided to the Engineering Department as
requested by the City Engineer°
Research and complete other surveys and reports from agencies such as the
Metropolitan Waste Control Commission (annual Sewer Use Survey), Department
of Natural Resources (Water Pumping Permits), etc., for the City Engineer's
approval and sign off°
3. Administration
a. Run copies of prints for the public and/or City staff as needed.
b. Maintain neat/orderly map files and work area.
Co
Handle calls from the public, as requested, and resolve issues keeping City
Engineer informed/involved when appropriate.
REQUIREMENTS
A high school diploma with completion of an approved vocational training program in
civil engineering technologyo
A minimum of 3 years of practical experience relating to municipal engineering, drafting,
and a thorough knowledge of the principles and practices of municipal engineering~
3. Ability to establish and maintain effective relationships and deal properly with the public~
o
Ability to utilize engineering tools such as planimeter, transit, level, and blue line lettering
machineso
110
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CITYOF
690 CiO, Center O~ive, PO t3ox 147
Cha~hasse~, l~ii~mesota 55317
Pt~one 612.937, I900
Gemral F~x 612.937.5739
E~gi~ee~q~tg Fax 612.937.9152
P~tblic Sa~0, bkv 612934.2524
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Todd Gerhardt, Acting City Manager
Steve A. Kirchman, Building Official .~ C~
February 8, 1999
Inspections Division position upgrade request
Please accept this as a formal request to upgrade Doug Hoese's position of Building Inspector
l,which is currently a salary grade IV, to Building Inspector II, which is a salary grade V. I
have enclosed the current position description for both positions° This upgrade request is being
submitted to reflect the increased responsibilities and duties that Doug has assumed. Doug has
aggressively pursued applicable educational opportunities and meets or exceeds apphcable
educational and service time requirments. Doug has proven himself to be an exemplary
employee in 'the Inspections Division, has been employed by the City since May, 1995 and had
19 years construction experience prior to his employment with the Cityo
Doug is currently at a salary grade IV and current earnings reflect 95.1% of the midpoint° It is
proposed that, effective January 1, 1999, Doug be at 89% of the midpoint for the new salary
grade V after the 1 ~5% COL adjustment.
Please contact me should you have any quesfior~s or cotmerns regardirt~ this proposed ~lpgrade..
g:~s afetyXsakLmemoshnisc~DHprora
The City of Cha,hasse,. A grou,i~:g commtmity with c/ea~i lakes, q~tality schooh, a chamti~t~; downtozw~, thriving bttsinesses, and beauti~d parks. A ~reat place to lit,e, tvork, a~d p
JOB DESCRIPTION
CITY OF CHANHASSEN
POSITION: BuiidingInspectorI
CLASSIFICATION:
DEPARTMENT: Public Safety
DATE: January 1996
Non-Exempt
RELATIONSHIPS:
Reports to: Building Official
OBJECTIVE AND SCOPE
Assists the Building Official in administering regulations pertaining to building construction and
zoning, including enforcement of building and zoning codes and ordinances, and inspection of
buildings and land uses to determine compliance with City codes.
SPECIFIC RESPONSIBILITIES
1. Reviews building plans for compliance with applicable building and zoning codes.
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Works with contractors, homeowners, engineers, architects, etc. to assist with pre-
construction planning and to determine plan modifications necessary to comply
with codes.
Performs on-site inspections for all commercial and residential construction work and
land uses to ensure code compliance.
3. Works with other city departments to ensure compliance with city ordinances.
ao
Inspection responsibilities include, but are not limited to, building setbacks,
footings and substructures, framing, insulation, final inspections°
REQUIREMENTS
Education/Experience: High school diploma; minimum 5 years working experience in a building
construction trade or three years experience and a Building Inspection Technology degree.
Certification by the State of Minnesota as a Building Official or certified as a Building Official
Class II prior to June 30, 1990; and a valid Minnesota Drivers License.
61
JOB DESCRIPTION
CITY OF CHANHASSEN
POSITION: Building Inspector ll
CLASSIFICATION:
DEPARTMENT: Public Safety
DATE: January 1996
Non-Exempt
RELATIONSHIPS:
Reports to: Building Official
OBJECTIVE AND SCOPE
Assists the Building Official in administering regulations pertaining to building construction and
zoning, including enforcement of building and zoning codes and ordinances, and inspection of
buildings and land uses to determine compliance with City codes.
SPECIFIC RESPONSIBILITIES
1. Reviews building plans for compliance with applicable building and zoning codeso
Works with contractors, homeowners, engineers, architects, etc. to assist with pre-
construction planning and to determine plan modifications necessary to comply
with codeso
Performs on-site inspec'tions t~.~r all commercial and residential cor~stru~:~¢<~ work and
land uses to ensure code compliance~
3. Works with other city departments to ensure compliance with city ordinanceso
ao
Inspection responsibilities include, but are not limited to, building setbacks,
footings and substructures, framing~ insulation, final inspections.
REQUIREMENTS
Education/Experience: High school diploma; minimum 5 years working experience in a building
construction trade or three years experience and a Building Inspection Technology degree.
Certification by the State of Minnesota as a Building Official or certified as a Building Official
Class II prior to June 30, 1990; Minimum two years experience as a building inspector; and a
valid Minnesota Drivers License.
6O
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