1b Chg Order No 2 Proj 95-21CITYOF
CHANH SEN
?ivj Center Drive, PO Box 147
~nhassen, Minnesota 55317
Phone 612,937.1900
,zeral Fax 61293Z 5739
ineering Fax 612.937.9152
!lc Safe~y Fax 612, 934.2524
www. ci. chanhassen, mn. us
MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Mayor and City Council
Scott A. Botcher, City Manager ~
July 20, 1999
Change Order No. 2 to Project 95-21
i am in agreement with staff's recommendation of approval of Change Order
No. 2 tbr Project 95-21 resulting in a net decrease of $470.18.
Yi~y of Chanhassen. A growing community with dean {akes, quality schools, a charming downtown, thriving businesses, and beautiful parks. A great place to live, work, and play.
CITYOF
CHAN SEN
690 City Center Drive, PO Box 147
Chanhassen, Minnesota 55317
Phone 612.93Z 1~00
General Fax 612.937.5739
Engineering Fax 612.937.9152
Public Safety Fax 612.934.2524
Web mwm ci. chanhassen, mn. us
MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Scott A, Botcher, City Manager
Anita L. Benson, City Engineer ~
July 19, 1999
Approve Change Order No. 2 to West 78th Street (Lake Ann Park
Entrance to CSAH 17) - Project No. 95-21 -
A change order request was submitted in the spring of 1998 for work not included
in the plans and specifications and a reduction in the size of landscaping to be
installed on the project. I requested documentation from the prime contractoron
material and labor costs involved in the extra wiring at poles no. 3 and 5 and the
bituminous path removal. The requested documentation was received by the
Engineering Department on June 22, 1999.
The remaining items on this change order are related to landscaping size reductions
and substitutions of species type as approved by the City's Environmental
Resource Specialist. In exchange for the size reduction for each type of tree
included in the change order, a corresponding price reduction was negotiated.
I recommend approval of Change Order No. 2 for the West 78t~ Street Projec[No.
95-21 which will result in a net decrease of $470.18 due to this change order.
Attachments:
1. Change Order No. 2.
2. Letter from Anita Benson dated May 28, 1998:
c: Jill Sinclair, Environmental Resource Specialist
g:Xengyublic"05-21Xapprove co 2.doc
The Gty of Chanhassen. A growing community with clean lakes, quali~ schools, a charming downtown, thriving businesses, and beautiful parks. A £reat pla_ce to live, work, and,
CHANGE ORDERNO. 2
CITY OF CHANHASSEN
CHANGE ORDER
iCONTRACTOR: Northwest Asphalt, Inc.
i'ADDRESS:
1451 County Road 18
Shakopee, MN 55379
:ORIGINAL CONTRACT AMOUNT:
DATE 7/12/99{ SHEET 1 of 1
PROJECT NO. 95-21
!PROJECT NAME:
West 78th Street from Lake Ann Park Entrance
to Powers Bouelvard
'TYPE OF WORK:
$768,412.61
!Grading, Drainage, Paving, Lighting, Landscaping
and Signal Modifications
Original +/-
Previous
Spec. Change Increase Decrease
No. Item No. Item of Work Unit Quantity Quantity +/- Unit Price Amount Amount
565.601 Pole # 3 and Wiring, Pole #5 LS 1 1531.52 1,531.52 0.00
2104.506 Bituminous Path Removal CY 0 183 17.60 .3,220.80 0.00
Kentucky Coffee Tree
2571.502 2.5" Caliper B&B EA 9 -9 263.00 0.00 -2,367.00
Kentucky Coffee Tree 2"
2571.502 Caliper EA 0 9 157.50 1,417.50i 0.00
2571.502 Burr Oak 3" Caliper B&B EA 20 -20 263.00 0.00 -5,260.00
2571.502 Burr Oak 2" Caliper B&B EA 0 20 157.50 3,150.00 0.00
2,571.502 Sentr)/Gin~lko 3" Caliper B&B EA 12 -12 315.00 0.001 -3,780.00
Redmond Linder 3" Caliper
2571.502 B&B EA 0 12 210.00 2,520.00i 0.00
2571.503 Shadblow Serviceberry EA 8 -8 231.00 0.00 -1,848.00
2571.503 Shadblow Serviceberry . EA 0 8 157.50 1,260.00 0.00
2571.503 Pink Spire Crab EA 6 -6 210.00 0.00 -1,260.00
2571.503 Pink Spire Crab 2.5" Caliper EA 0 6 157.50 945.00 0.00
TOTALS 14,044.82 -14,515.00,
Net DECREASE due to this Change Order:
Previous Change Orders:
Net INCREASE to date:
-470.18
28,016.91
27,546.73
Due to this change, the contract time:
X~;; is increased/decreased by working days.
is increased/decreased by calendar days.
is not changed.
may be revised if the work affects/affected the controlling operation.
EXPLANATION OF CHANGE IN PLAN RECOMMENDED (Attach additional sheets if necessary)
The purpose of this change order is to compensate the contractor for work not included in the plans and specifications
and reduction in size of landscaping due to damage to subcontractor's nursery stock which occurred in a storm on
M~a/y. 15, 1998 as approved by City Environmental Resource Coordinator.
C TY ENGINEER SIGNATURE
DATE
DATE
CITY INSPECTOR SIGNATURE DATE
g:\eng\public\95-21\Change Order No. 2 1
ITYOF
CHANHASSEN
690 G~. Center Drive, PO Box I47
Chanhassen, Minnesota 55317
Phone 612937.1900
General Fax 6IZ937.5739
Engineering lax 612937.9152
Public Safety Fa.,: 6IZ934.2524
Web www. ci. chanhassen, mn. us
May 28, 1998
Mr. Michael Sand
Northwest Asphalt, Inc.
1451 County Road 18
Shakopee, MN 55379
Re: Arboretum Boulevard Change Order Request - Project No. 95-21
Dear Mr. Sand:
The following items are ones for which the City has received a request for a
change order:
1. Painting of the traffic sign.al system poles and heads.
2. Pavement markings incidental to electrical.
3. Extra wiring at Pole Nos. 3 and 5, raise PVC hand hole and telephone work at
Chaseway.
Each item is addressed in the following:
The request for traffic signal painting, dated May 6, 1998, states that the work
had been completed; however, upon field inspection, this work was actually in
progress on May 11, 1998. According to Page SS-15, Item M of the Traffic
Control Special Provision, "The contractor shall paint all new items of the
revised traffic signal system in accordance with the provisions of MnDOT
2565.35. Ail metal signal system items shall be finish painted brown color.
Finish coat paint shall be two coats and the finish sheen of the brown color
shall be approved by the City before painting." As the specification states that
the painting of the traffic signal system brown is to be included in the lump sum
for REVISED SIGNAL SYSTEM, no additional payment item will be made.
Pavement Marking Incidental to Electrical. Plan sheet number 31 of 50, notes
1-4, clearly applies to pedestrian markings and stop lines. This is the only
place in the plan where the zebra crosswalk detail is shown and polymer pre-
formed tape is specifically called for. Note number 4 is the only reference
shown in the plan that indicates "furnishing and installing pedestrian mark/ngs
and stop lines shall be incidental to the signal system." Therefore, for your
subcontractor to have submitted a quote for this item, it is reasonable to expect
that he/she also read notes 1 through 3. The contention that notes on plan
sheets 29 and 30, which do not even depict crosswalks, overrule the specific
The City of Chanhassen. A ~owing co,t,,ttoti9' widJ clewt !akes. qttaliv.; school,'. ,~ c/.,,tming :townrow,~. ~hrit.'ing businesses, and beautiful parks. A g,-ear place to live, work, and p
Mr. Michael Sand
May 28, 1998
Page 2
notes on plan sheet 31 with the crosswalk detail, is invalid. Therefore, the
request for additional compensation for this item is denied. If any adjustment
is warranted it would be in the form of a credit to the City as the specified pre-
formed polymer tape was changed to less expensive epoxy paint.
Extra Wiring at pole nos. 3 and 5, raise PVC hand hole and telephone work at
Chaseway was due to the plans specifying items as part of existing system
which were not. Therefore, the work required could not have been anticipated
by the contractor at the time the project was bid. This item will be
compensated by change order in the amount of $1,331.76 plus prime
contractor markup. However, a breakdown of materials and labor costs is
required.
The request for bituminous path removal is being evaluated. Also, the cost
reduction for the smaller caliper trees needs to be established. The seeding and
sodding on the project remains to be completed. Before this work is done a
herbicide needs to be applied as the weeds have grown quite welt this spring.
Please inform the field inspector, Ted Anderson, when the seeding and sodding
work will be completed.
Sincerely,
CITY OF CHANHASSEN
Anita L. Benson, P.E.
City Engineer
ALB:jms
c: Jim Knutson, Barton-Aschman
Ted Anderson, HTPO
\Xcfs l\vo12-eng"public\95- 2 Pcha.nge order request.doc