1d. Award Bid LL Remodel ProjCITYOF
CHANHASSEN
7700 Barket Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone: 952.2271100
Fax 952 227 1110
Building Inspections
Phone: 9522271180
Fax: 9522271190
Engineering
Phc/e: 952 2271160
Fax: 952 2271170
Finance
Phone: 952 2271140
Fax: 9522271110
Park & Recreation
Phone: 952 2271120
Fa×: 9522271110
Recreation Qenle~
2310 Oouiter Boulevard
Phone 9522271400
Fa×: 9522271404
Planning &
Natural Resources
Phone: 9522271130
Fax: 952 2271110
Public Works
1591 Park Rgad
Phone 952 2271300
Fax 952227 1310
Senior Cenler
Phone: 9522271125
Fax 952 227 1110
Web Site
www ci chanhasse~ r'an us
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Todd Hoffman, Park & Recreation Director
DATE: May 17, 2004
SUB J:
Award of Bid for Furniture, Lower Level Remodeling Project
On Thursday, May 13 at 3:00 p.m., Ms. Roxanne DeCoster, Senior Associate
with KKE Architects and I opened sealed bids for the furniture specified in the
lower level remodeling project. The architect's estimated cost for the
furnishings was $50,390. Upon opening the first bid of $54,214.64, we were
pleased to see bids go down significantly in price. The lowest bidders were very
competitive.
RECOMMENDATION
Staff concurs with Ms. DeCoster's recommendation as outlined in the attached
memorandum as follows:
Corporate Express: Groups A, B, C and D
Metro Systems: Group E
$33,507.47
1,545.00
Total of All Bids:
$35,052.47
Applicable taxes will be added to these amounts. The City Hall Remodeling
Project Fund has $50,000 budgeted for the furniture purchases. Approval of this
request requires a simple majority vote of those City Council members present.
ATTACHMENTS
Memorandum from Ms. Roxanne DeCoster, KKE dated May 18, 2004
Bid Tabulation
The City of Chanhassen · A growing community with clean lakes quality school5 a c?,arr~ '](1 ,L],;;,,?,i~!:,?,,; 9~: ,,; 'ii r, i ~-,;,:; ,, :: ~ i ,
MAY,
KKE ARCHITECTS
KKE m~cr,[ec[s, I~c.
300 first avenue norlh
n-4nnea~)olis, mn 55401
612/339-4200
612/342-~267 fax
www. kJ(e.com
minneapo}is
newport beach
pasadena
architects
May 18, 2004
Mr. Todd Hoffman
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen. Minnesota
Subject:
Dear Todd:
55317
Chanhassen City Hall Remodeling Furniture Bids
KKE 0307.1220.01
Attached is the talley form the bid opening yesterday. I was pleased, as hope you
were that we got six responses, all very competitive, and under our odginal budget of
$50,390.00, excluding taxes, dated September 24. 2003.
It is my recommendation that the City awards the bids based upon the lowest bid
submittals:
Corporate Express: Groups A Westin Nielson; B HON; C Shoto; and D Smith
$33,507.47
$1,54500
$35,052.47
Systems:
Metro Systems: Group E Nevers:
TotaJ:
The dealers will need to re-submit taxes based on the product versus the labor and
freight provided.
I will work with you to check your contract and verify the manufacturers' product
numbers for accuracy prior to the placing an order. Thank you.
Sincerely,
KKE ARCHITECTS, INC.
Roxanne DeCoster, CID
Senior Associate
Cc: Matt Masica, KKE Architects, inc.; Project FiFe
expanding the vision
Chanhassen City HalJ Remodel May 13, 2004 Bid Tailey
Revised May 18, 2004
Bidder ,GroupA GroupB " GroupC- !GroupD GrOUp.F_[', Tax~ Bidbond Storage
S & T Office Products, Inc. $16,473.02 $ 8,420.67 $ 9,577.18 $ 1,560.23 $ 1,696.47 $ 2,452.29 X $ 40,179.86
1000 Kristen Court "-taxes $ (2,432.29)
St. Paul, MN 55110 $ 37,74757
651-483-4411
Mitzi Enns
General Office Produc~s ~ $ 7,~,9~.92 ~ ~ ~ ,~,,~ ~n $ 1,6!7.-51 ~ '~ ~ ;:n X $ 38,200.77
4521 Highway 7 -taxes
St. Louis Park, MN 55416-4004
952-925-7500 pulled bid ~ulied bid pulled bid ~u/led bid pulled bid puJled bid )ufled bid )ulled bid pulled bid
Cad Runck
CorporatE[press $15,822.78 $ 7,272..I4 $ 9,223.54 $ 1,189.01 $ 1,791.28 X $ 35,298.75
575 Old Highway 8 SW
New Brighton, MN 55112
651-234-4050
Karen Volner
WilJiamJ. Busines$1ntedors $16,217.55 Nobicl $ 9,767.39 $ 1,600.75 i$ 1,559.33 $ 1,894.43 X $ 32,497.45
5825 Excelsior Blvd.
Minneapolis, MN 55416
952-915-3100
Shed Nordstrom
_MetroSyste~. s $27,.011.04 $ 8,.399~52 $ 9,478.00 $ 4,472.21 $ 1,.545.00 $ 3,708.87 X . $ 54,214.64
Jim Harmon
133 East 7th Street
Sl. Paul, MN 55101
952-933-S050
· Mar~o ' $17,.982.00 $ 6,.~72.~.0 $10,335.'00 Ne bid $ 1,.830.00 $ '2,535._00 X ~" $ 41,5~35.00
Vince Mohns
3000 W. Division Street
St. Cloud, MN
320-259-3052
1-~-847-3052
MAY, I$,2004 12'~PM ~KE ARCH/TEOTS N0,6094 P, 4