4. Const Contract 04 MSA St ImpCITY OF
CHANHASSEN
776)0 Market Boulevard
PO Box 147
Oharhasse~/MN 55317
Administration
Phone 952 2271100
Fax !}52 227 ~ 110
Building Inspeclinns
P ~o[]e: 952227 1180
Fax: 952 2271190
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Phor~e: 952227 1160
Fax: 952 227 1170
Finance
Phcr~e: 9522271140
Fax 952 2~'7 1110
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P~o~e: 952 227 1120
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Recreaiior~ 6e~!sr
2310 Coulter Boulevard
Phone 952 227 1400
Fax; 952227 1404
Planning &
Natural Resources
Phorle: 9522271]30
Fax: 9522271110
Public Works
!591 Park Road
Pho~/e 952.2271300
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Senior Center
Phol~e: 952 227 1125
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Web Site
www Si c'lanhasser T'~ us
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Paul Oehme, City Engineer/Public Works Director
DATE: May 18, 2004
SUB J: Approve Construction Contracts for 2004 MSA Street Improvements
Project No. 04-02
REQUEST (Simple Majority Vote Required)
Staff requests the City Council consider approving a construction contracts with
Northwest Asphalt, Inc. in the amount of $511,920.18 and adopt a resolution for
accepting bids.
BACKGROUND
This project will rehabilitate streets in the downtown area. The project will mill and
over lay W. 78th Street from TH 101 to W. 78th Street, from TH 101 to Market
Boulevard, W. 79th Street from Market Boulevard to Great Plains Boulevard, Market
Boulevard from W. 78th Street to TH 5, and Great Plains Boulevard from W. 79th
Street to TH 5. Sidewalk, storm sewer and curb and gutter spot repairs are also
include in this project. These types of projects are a cost effective maintenance tool
that extends the live of streets before major street improvements are required.
On March 22, 2004, the City Council approved plans and specifications and
authorized the advertisement of bids on the project.
DISCUSSION
Bids for the project were opened and read aloud on Friday, April 23, 2004 at 10:00
a.m. Six bids were submitted. The bids were tabulated, checked for errors and are
shown below. The bid tabulation is available in the Engineering Department for
review.
Total Bid
Northwest Asphalt, Inc. $511.920.18
Harddrives, Inc. $525,576.25
William Mueller & Sons, Inc. $531,824.00
Midwest Asphalt Co. $545,797.50
Valley Paving, Inc. $553,997.85
Bituminous Roadways, Inc. $637,838.00
The City of Chanhassen. A ,~lro',,%,i[l!l c:9'qT, rr/LJnily ,~¥it*~ ,31e~:i lakes
Paul Oehme
May 5, 2004
Page 2
The low bidder, Northwest Asphalt, Inc., was under the engineer's estimate and the
budgeted amount. Northwest Asphalt, Inc. has worked for the City of Chanhassen in
the past. Their work and scheduling has been acceptable.
Proposed funding for this project is as shown below:
Assessments
State Turnback Funds
MSA Street Funds
TOTAL PROJECT
ESTIMATES
OF FINAL PROJECT
COSTS
$327,321.07
$2O7,OOO.00
$284,003.93
$818,325.00
PRELIMINARY
BUDGET
(Feasibility Report)
$328,129.58
$207,000.00
$426,372.05
$961,501.63
Funding is within the funds indicated in the feasibility report and as budgeted in the
Capital Improvements Plan.
RECOMMENDATION
Staff recommends that the City Council adopt the following motion:
"The Chanhassen City Council awards a construction contract for the 2004 MSA
Street Improvement project to Northwest Asphalt, Inc. in the amount of
$511.920.18."
Attachments: 1. Resolution for Accepting Bids.
2. Bid recommendation letter from Short Elliott Hendrickson, Inc.
C~
Jason P. Sprague, Short Elliott Hendrickson Inc.
Bill Bement, Engineering Technician IV
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
May 24, 2004
RESOLUTION NO:
MOTION BY:
SECONDED BY:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE MSA
STREET IMPROVEMENT PROJECT NO. 04-02
WHEREAS, pursuant to an advertisement for bids for the improvement of W. 78th Street
fi'om TH 101 to W. 78th Street, from TH 101 to Market Boulevard, W. 79th Street/'rom Market
Boulevard to Great Plains Boulevard, Market Boulevard from W. 78th Street to TH 5, and Great
Plains Boulevard from W. 79th Street to TH 5, bids were received, opened and tabulated
according to law, and the following bids were received complying with the advertisement:
Total Bid
Engineer's Estimate $706,719~00
Northwest Asphalt, Inc. $511.920.18
Harddrives, Inc. $525,576.25
William Mueller & Sons, Inc. $531,824.00
Midwest Asphalt Co. $545,797.50
Valley Paving, Inc. $553,997.85
Bituminous Roadways, Inc. $637,838.00
AND WHEREAS, it appears that Northwest Asphalt, Inc. is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED by the City Council of Chanhassen,
Minnesota:
The mayor and clerk are hereby authorized and directed to enter into a contract with
Northwest Asphalt, Inc. in the name of the city of Chanhassen for the improvement of the
MSA Street Improvements according to the plans and specifications therefore approved by
the City Council and on file in the office of the City Clerk.
The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 24th day of May, 2004.
ATTEST:
Todd Gerhardt, City Manager
YES
Thomas A. Furlong, Mayor
NO
ABSENT
g:\eng\public\04-02\acccpt bid resolution.doc
05/i8/2004 11:05 FAX 6127586701 SHORT ELLIOTT HENDRICKS0 ~002
SEH
May 18, 2004
City of Chanhassen
2004 MSA Street Improvements
SEH No. A-CHANH0308.00 14.00
Mr. Paul Oehme
City Engineer
City of Chaahassen
7700 Market Boulevard, P.O. Box 147
Chanhassen, MN 55317
Dear Mr. Oehme:
On April 23rd, 2004, bids were received for the 2004 MSA Street Improvement Project in the City of
Chanhassen.
Enclosed is the bid tabulation, inclu, ling the six bids that were received for the project. The bids that
were received ranged from $511,9','.0.18 to $637~838.00, with the low bid submitted by Northwest
Asphalt, Inc. The Engineer's Estin~ate developed for this project based on recent unit prices was
calculated at $636,719.45.
Neither the Engineer's Estimate or the received bids include work to be completed on the Twin City and
Western Railroad crossings of both Market Boulevard and Great Plains Boulevard. This work will be
completed simultaneously under a se[ arate contract with the Twin City and Western Railroad.
Based upon our review of the bid tab,~lation, we have found some minor inaccuracies in the bids. These
minor addition errors have been corr,~cted and we have found Northwest Asphalt, Inc. remains the low
bidder on the project. The corrected x alues have been identified on the bid tabulation.
In conclusion, it is our understanding that the contractor's low bid is reasonable for the work identified in
the plans and specifications. We recommend the City of Chanhassen award the contract to Northwest
Asphalt, Inc. in the amount of $511,9;;0.18.
As always, if you have any questions regarding the bids, bid tabulation, or project in general, please do
not hesitate to contact me at 612.758.( 805.
S i ncerely, t~
Project Manager
Enclosure
c: Matt Saam, City of Chanhassen
u:V'\chanh~30~100\6 bidg\bid rcco mmcndat ion 5- I
Short Elliot,' Hendrlckson Int., Butler ~quare Building, Suite 710C, 100 North 6th Street. Minneapolis, MN 55403-1515
SEI-'l is an equal opportunity employer r www.sehinc.com [ 612.758.6700 } 866.830.3388 } 612.758.6701 l~a~