1b. Lake Ann Playground Equip.CITYOF
CHANHASgEN
7700 Mar~<e! Boulevard
PO Box147
Chanhassen MN 55317
Administration
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Phoue: 9522271120
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2310 Coulter Boulevard
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Web Site
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Todd Hoffman, Park & Recreation Director
DATE: June 3, 2004 ~,~ '
SUB J:
Award of Bid, Lake Ann Park Playground Equipment
On April 26, 2004 the City Council approved plans and specifications for the
purchase of a playground designed for Lake Ann Park. Hoisington Koegler
Group, Inc. prepared a project manual and the attached advertisement for bids was
published. Five playground sales companies had previously submitted design
alternatives for the project and thus were aware that this public bidding was
forthcoming. The budget for the play equipment component of the Lake Ann
Park Playground Project is $65,000.
On Friday May 21, 2004 the single bid received from Little Tikes Commercial/
Flanagan Sales, Inc. was opened. Their bid amount to provide the playground
equipment as specified including tax, freight and all other miscellaneous costs and
to supervise the installation of the equipment, if requested by the City, for as
many days as necessary is $58,686.00.
RECOMMENDATION
It is recommended that the City Council award the Lake Ann Park Playground
Equipment bid to Little Tikes Commercial/Flanagan Sales, Inc. in the amount of
$58,686.00. This purchase is being financed through Fund 400 Capital
Replacements.
Action Required: A simple majority vote of those council members present.
ATTACHMENTS
1. Bid Schedule.
2. Affidavit of Non-Collusion.
3. Playground Schematic.
g:\park\th\lakc ann playground bid.doc
The City 0f Chanhassen · A growing community with clean lakes, quality schools a charming downtown, thriving businesses, winding trails and beautiful parks A great place to live work and play
CITY OF CHANHASSEN
PARK AND RECREATION DEPARTMENT
NOTICE OF
ADVERTISEMENT FOR BIDS
LAKE ANN PARK PLAYGROUND EQUIPMENT
The City of Chanhassen Park and Recreation Department will receive sealed bids for
supplying playground equipment for Lake Ann Park. The park is located on West 78th
Street approximately one-half mile west of Powers Boulevard (County Road 17).
Sealed bids will be received at the office of the City Clerk until 11 AM on Friday, May
21, 2004 at the Chanhassen City Hall, 7700 Market Boulevard, P.O. Box 147,
Chanhassen MN, 55317. Bids will be opened and publicly read aloud at 11 AM that
same day. Proposals shall be made on the Bid Form fumished in the Project Manual,
with the Bidder's signature in longhand. No oral, telephone or faxed proposals or
modifications will be considered.
All proposals shall be accompanied by a cash deposit, cashiers check, bid bond, or
certified check made payable to the City of Chanhassen for not less than five percent
(5%) of the base amount with each bid in accordance with the Information for Bidders.
The City of Chanhassen reserves the fight to reject any and all proposals, to waive
technicalities and to award the contract in the best interest of the City. No Bidder may
withdraw a bid within sixty (60) days after the scheduled time of bid opening, without the
written consent of the City.
Contract Documents will be on file after the bid opening at City hall. Copies of
Construction Documents may be obtained at the office of the Landscape Architect for a
non-refundable processing fee of $40.00 (forty dollars): Hoisington Koegler Group Inc.
123 North 3rd Street, Suite 100, Minneapolis, Minnesota 55401. Contact Lil Leatham at
(612) 252-7127 or (612) 338-0800.
BID SCHEDULE
PROJECT: LAKE ANN PARK PLAYGROUND EQUIPMENT
OWNER: CITY OF CHANHASSEN
OPENING GATE: May 21, 2004 11:00am
LANDSCAPEARCHITECT: HOISINGTON KOEGLER GROUP iNC.
I hereby agree to supply the playground equipment as specified including
tax, freight and all other miscellaneous costs and to supervise
the installation of the equipment, if requested by the City, for as many
days as necessary for the following Lump Sum Fee:
$58,686.00
Fifty Eight Thousand Six Hundred Eighty Six and 00/100-
(sum written )
BY SIGNING THIS BID FORM, I AGREE TO SUPPLY AND DELIVER THE SPECIFIED EQUIPMENT TO THE CITY OF CHANHASSEN WITHIN 6
WEEKS OF RECEIPT OF THE NOTICE TO PROCEED
RECEIPT OF ADDENDA
Addenda: The ~llowing addenda have been received. Modifications ~ the Bid Documents noted therein have been
considered and all costs there~ are included in the bid price.
--0-
ADDENDUM # DATED
ADDENDUM # DATED
ADDENDUM # DATED
T~y~ Flanagan
/ DATE COMPANY
Brian J. Flanagan, President
TITLE
(SEAL -IF BID IS BY A CORPORATION)
ATTEST
1567 East
ADDRESS St.
Tikes Commercial/
Sales, Inc.
County Road "E"
Paul, MN 55110
651-633-0123
PHONE NUMBER
651-633-1515
FAX NUMBER
FORM OF NON-COLLUSION AFFIDAVIT
(MUST BE SUBMITTE~D_ WITH BID PROPOSAL)
Affidavit of Non-Collusion:
I hereby swear (or affirm) under the penalty for perjury:
1.1
That I am the bidder (if the bidder is an individual), a partner in the bidder partnership (if
the bidder is a partnership), or an officer or employee of the bidding corporation having
authority to sign on its behalf (if the bidder is a corporation).
1.2
That the attached bid or bids have been arrived at by the bidder independently, and have
been submitted without collusion with, and without, any other vendor of materials,
supplies, equipment, or other services described in the invitation to bid, designed to limit
independent bidding or competition.
1.3
That the contents of the bid or bids have not been communicated by the bidder or its
employees or agents to any person not an employee or agent of the bidder or its surety
on any bond furnished with the bid or bids, and will not be communicated to any such
person prior to the official opening of the bids or bids; and
1.4
That I have fully informed myself regarding the accuracy of the statements made in this
affidavit.
Firm L/6_~tlfe Tikes ~mmercial/
Name Flanagan Sales, Inc.
Address
1567 East County Road "E"
St. Paul, MN 55110
tx.
I, iOU. V,a