3a 04 MSA Street Assess RollCITYOF
CHANHASSEN
7700 Market Bo,J eva c:
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Chal hasse/ MN 55317
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MEMORANDUM
TO:
FROM:
DATE:
Todd Gerhardt, City Manager
Paul Oehme, City Engineer/Dir. of Public Works
June 9, 2004
SUB J:
2004 MSA Street hnprovements, Consider Adoption of
Assessment Roll, Project No. 04-02
REQUESTED ACTION
Staff requests the City Council consider a resolution adopting 2004 MSA Street
Assessment Roll.
FACTS
On May 24, 2004 a public hearing was held considering assessments for
this project. Staff presented an assessment roll consistent with the feasibly
study that was adopted on September 22, 2003. Staff received six
objections to the assessment amounts. Five of the objections were from
residential property owners on 78th Street west of Great Plains Blvd. The
Chapel Hill Academy School on 78th Street also delivered an assessment
objection to the City. The objections mainly were concerning being
assessed for a collector street. In addition some property owners were
concerned about being assessed for a street that was somewhat in better
condition that other segments in the project area. Also, some residents
were concerned with being assessed even though their property accesses
off a side street. Furthermore, funding for West 78th Street and Market
Blvd. was also discussed in depth because of the additional Turn Back
funds the City is anticipating to receive from the State.
At the September 22, 2003 Council meeting, the Council adopted a
resolution approving the feasibility study, assessment roll and authorizing
preparation of plans and specifications for the project.
The completion date for the assessment process is July 26, 2004. Property
owners may choose to pay off the assessment amount in full prior to the
July 26, 2004 date without interest. The County Auditor will certify the
assessments in November, 2004. The assessments will be payable in
2005.
The proposed assessments total is changed to $308,598.53. Discussion of
the financing for the prqiect will be presented at the public hearing. The
Todd Gerhardt
June 8, 2004
Page 2
Financing Summary was prepared as information regarding the project to
be assessed. The detailed assessment roll is attached to this background.
ISSUES
At the May 24, 2004 public hearing council directed staff to reevaluate the
assessment mythology for West 78th Street. Staff feels the new assessment roll
reflects Councils comments and addresses the property owners concerns that
contested their assessment.
The residential property owners that access off a side street and not onto West
78th Street are not proposed to be assessed at this time. They will be assessed
when their side street is reconstructed in the future. The Chapel Hill Academy
current access is off of Market Blvd. However, the Academy will be asking the
City for approval for a right-in right-out access to their parking lot off of West
78th Street soon. Staff gave the property owner credit for their existing access off
of Market Blvd. and proposed to reduced their assessment by half.
West 78th Street from TH 101 to Market Blvd was reconstructed by the State of
Minnesota in 1992. No assessments were levied to abutting property owners at
that time. This segment of roadway was rated in 2001 and currently has a
pavement condition index (PCI) of 66. For a stand alone street resurfacing job
staff would consider resurfacing streets from a 41 to 65 PCI rating. The other
roadway segment in the project area rate between 38 and 62. Staff' feels that
resurfacing West 78th Street know is the most cost effective approach for the City.
It is estimated that to postpone this work and resurface West 78th Street later
would cost approximately $14,000 more when we consider the additional
mobilization, small traffic control plan, additional engineering and biding work,
smaller quantities of materials and inflation. If West 78th Street is know, the
pavement will be at the same theoretical age as the other segments in the area so
route maintenance and improvements will be scheduled the same in the future.
Staff would typically consider resurfacing a street on average every between 15
years. Since this street is 12 years old staff has proposed a credit for the property
owner on 78th Street from Great Plans Blvd. to TH 101 reflecting the 3 years of
theoretical additional pavement live.
The residential property owners on West 78th Street are know proposed to be
assessed at a unit rate instead of an area charge as the commercial properties.
This approach is consistent with the residential street reconstruction project.
The Turn Back funds that are currently available from MnDot will be used for
West 78th Street from Market Blvd to TH 101 and Market Blvd from West 78th
Street to TH 5. These funds will not be available in the future if this project is not
constructed in 2004. Staff feels to keep a consistent assessment practice the
G:\ENG\PUBLIC\04-02\ASSESSMENT HEARING background 061404 DOC
Todd Gerhardt
June 8, 2004
Page 3
property owners on West 78th Street and Market Blvd. should pay the same
assessment percentages as the other property owners in the project area.
RESUME OF ASSESSMENT PROJECT
IMPROVEMENT PROJECT NO. 04-02 MSA STREET IMPROVEMENTS
TYPE OF IMPROVEMENTS & GENERAL LOCATION:
The rehabilitation of streets includes the mill and overlay in the following areas:
78th Street from TH 101 to Market Boulevard
79th Street from Market Boulevard to Great Plains Boulevard
Market Boulevard from 78th Street to TH 5
Great Plains Boulevard from 79th Street to TH 5
TOTAL PROJECT COST: $818,325.00
PROPOSED ASSESSMENT RATE:
Commercial Street Assessment Rate/acre: $6,994.23
Exempt Street Assessment Rate/acre: $3,916.77
Residential Rate/parcel: $458.16
LENGTH OF ASSESSMENT: 8-Years with 6% interest
ADDITIONAL COMMENTS: The rehabilitation of these streets consists of
milling two inches (2") of bituminous paving and overlaying (2"). Removal and
repair of curb & gutter sections that are damaged along concrete sidewalk. Storm
sewer improvements along 79th Street are included.
FINANCIAL SUMMARY
ESTIMATES PRELIMINARY
OF FINAL PROJECT BUDGET (Feasibility
COSTS Report)
Assessments $308,598 $328,129
State Turnback Funds $207,000 $207,000
MSA Street Funds $302,727 $426,372
TOTAL PROJECT $818,325 $961,501
Attachments:
1. Resolution.
2. Assessment Roll.
3. Project Area Map.
G:\ENG\PUBLIC\04 02\ASSESSMENT HEARING background 061404 DOC
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
June 14, 2004
RESOLUTION NO:
MOTION BY:
SECONDED BY:
A RESOLUTION ADOPTING ASSESSMENT ROLL FOR 2004 MSA STREET
IMPROVEMENT PROJECT NO. 04-02
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met
and heard and passed upon all objections to the proposed assessment for the improvement of W.
78th Street from TH 101 to W. 78th Street, from TH 101 to Market Boulevard, W. 79th Street
from Market Boulevard to Great Plains Boulevard, Market Boulevard from W. 78th Street to TH
5, and Great Plains Boulevard from W. 79th Street to TH 5,
NOW THEREFORE, BE IT RESOLVED by the City Council of Chanhassen,
Minnesota:
Such proposed assessment, a copy of which is attached hereto and made a part hereof, if
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
Such assessment shall be payable in equal annual installments extending over a period of 8
years, the first of the installments to be payable on or before the first Monday in January,
2005, and shall bear interest at the rate of 6 percent per annum from the date of the adoption
of this assessment resolution. To the first installment shall be added interest on the entire
assessment fi'om the date of this resolution until December 31, 2005. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the city treasurer, except that no interest shall be
charged in the entire assessment is paid within 30 days from the adoption of this resolution;
and he may, at any time thereafter, pay to the city treasurer the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
The clerk shall forthwith transmit a certified duplicate of this assessment to the county
auditor to be extended on the property tax lists of the County. Such assessments shall be
collected and paid over in the same manner as other municipal taxes.
Passed and adopted by the Chanhassen City Council this 14th day ol~ June, 2004.
ATTEST:
Todd Gerhardt, City Manager
YES
Thomas A. Furlong, Mayor
NO
ABSENT
g:\cng\public\04-02\adopt assessment roll rcsolulion.doc
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