1. 2004 City Hall CIP BondsMEMORANDUM
CITY OF
CIlgl SE
Administration
Building Inspections
TO:
FROM:
DATE:
SUB J:
Mayor & City Council
Todd Gerhardt, City Manager
June 9, 2004
Update on the City Hall Lower Level Remodeling
Project/Furniture/
File Room Remodeling Project Budget
Listed below are the budgets for the City Hall Lower Level Remodeling Project,
Furniture and File Room Remodeling:
CIP Current Budget (+/-)
Construction Library Space $230,000 $263,000 -$33,000
Remodeling
Equipment (Furniture) $50,000 $36,000 +$14,000
File Room Remodeling $30,000 $14,000 +$16,000
TOTAL $310,000 $312,000 -$3,000
10% Contingency Fund $31,000
TOTAL PROJECT COSTS $341,000
Engineering
Finance
Park & Recreation
Planning &
Natural Resources
') 2.' I~
Public Works
Senior Center
Web Site
It would be my recommendation that we create a 10% contingency fund to carry
these projects through completion. This will increase the Certificate of
Indebtedness from $310,000 to $341,000. This will be included as a part of our
2004 July bond sale.
Attachment: C1P Sheets.
g:\park\th\lower level remodeling\tg memo.doc
The City of Chanhassen" :,: : ::
Capital Improvement Program
City of Chanhassen, MN
2004 thru 2008
Project # MB-O01
Project Name Former Library Space Remodefing
Type Improvement Priority n/a
Useful Life Contact
Category Administration Department Municipal Buildings
Trade-In Value Total Project Cost
$6,120,000
Description
This project provides for the expansion of the current library. Currently, the library has 5,800 sq. ft. Scheduling to be determined as part of Needs Analysis.
Justification
rhe city has hired a Library consultant to review the needs analysis for the Library expansion.
rhis work is consistent with the policy of providing timely and efficient preventative maintenance of the City's buildings.
Prior Expenditures 2004 2005 2006 2007 2008 Total
[, 5,840,00,0 [ Construction 230,000 230,000
Total Equipment 50,000 50,000
Total 280,000 280,000
Prior Funding Sources 2004 2005 2006 2007 2008 Total
J 5,840,000 [ Capital Replacement Fund 230,000
Total Certificates of Indebtedness 50,000
230,000
50,000
Total 280,000 280,000
Terational Impact/Other
ese projects generally improve building efficiencies. However, with the expansion, there will be a percentage increase based on the expanded footprint of the
rary.
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Capital Improvement Program
City of Chanhassen, MN
2004 thru 2008
Project # EQ-069
Project Name File Storage System
Type Equipment Priority 2 Improve Existing Service
Useful Life 10-15 years Contact Justin Miller
Category Administration Department Major Equipment
Trade-In Value Total Project Cost
$30,000
Description
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Administration and Planning need a file system that is centralized and easily accessible. The system proposed is one where the file racks will be able to be moved on
track to store records more densely while still allowing sufficient room for access to each file.
Justification
Space for administration files is quickly absorbing more and mom space. Moving to a system similar to the Engineering and Building Inspections departments will
allow for a more organized filing system and reduce the cluttered appearance of the main administration office spaces.
Expenditures 2004 2005 2006 2007 2008 Total
Office Equipment 30,000 30,000
Total 30,000 30,000
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Funding Sources 2004 2005 2006 2007 2008 Total
Certificates of Indebtedness 30,000 30,000
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Total 30,000 30,000
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l Operational Impact/Other
I lThis prOject shOuld allOw fOr mOre efficient usc Of staff time in filing and retrieving records' NO additiOnal direct cOsts arc anticipated as a result Of this project'
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