1b Budget for Street Maintnce.CITYOF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Adrninislralion
Phon~'~ 952 2271100
Fax 952227 !110
RnildinD Inspections
Phone 952 227 1180
Fax: 9522271190
Engineermg
Phor}e: 952227 1160
Fax: 9522271170
Finance
Phone: 9522271140
Fax: 952227 1110
Park & Recreation
Phone 9522271120
Fax: 952 2271110
Recreation Ceoter
2310 Coulter Boulevard
Phone: 9522271400
Fax: 952 227 1404
Planning &
Natural Resources
Phone:9522271130
Fax: 9522271110
Public Works
1591 Park Road
Phone: 952 2271300
Fax 952 227 1310
Senior Center
Phone 952.2271125
Fax 952.227 1110
Web Site
ww¢,, cJ 8i!aohassefl is/r/us
MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Todd Gerhardt, City Manager
Paul Oehme, City Engineer/Dir. of Public Works
July 6, 2004 -
Consider Adjusting the Maintenance Materials Budget for the
Street Depatlment
REQUESTED ACTION
Approve adj UStlnent to the maintenance materials budget for Street Department.
DISCUSSION
At the Julle 29, 2004 work session, staff reviewed the Pavement Management Program
with Council. The review covered the street network's current pavement condition and
needs to protect the street network investment. One item discussed was to complete more
crack sealing, pavement patching, spot mill and overlays and spot concrete curb
replacements this summer. By perlbrming more routine maintenance and some
preventative maintenance work now, pavement life will be lengthened.
The 2004 maintenance materials budget is currently set at $66,700. Approximately
$15,000 of this budget is spent annually on sand and salt for winter snow plowing
operations. Staff has identified a need for an additional $50,000 to perform additional
crack sealing, pavement patching, spot milling and overlays and spot concrete curb
replacements this year. The street maintenance crews have the necessary equipment,
laborers, and time to perform this work, except for spot concrete curb and gutter
replacement. The spot concrete curb and gutter replacement work is proposed to be
quoted out to contractors and brought back to Council for authorization.
Funding for this increase expenditure is proposed fi'om the Municipal State Aid Fund
(415). Typically, MSA funds can only be used for MSA street segment construction
projects or for street maintenance. This year, the City's share of MSA funding was about
$550,000 of which $33,000 was set aside for street maintenance. Staff is proposing to
draw the requested $50,000 for street maintenance from the MSA fund. The remainder
of the funds would still be set aside for future construction projects.
RECOMMENDATION
Staff recomlnends that the City Council authorize $50,000 for street maintenance from
Fund 415 for 2004.
g:\cng\pmgmt\bkgrd lnat budget aulh 062804,doc
The 6it¥ of Chanhassen" A qrowlr g (;,3mrnbni',y with cdan lakes ( ualih