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1b Election Judges/Absentee PrCITYOF CHANHASSEN 7700 Yarke~ Btu!eva d PO Box !47 C!lan'la,sscr~ MN 5531 Z Administration Phoni}: 952 227 1100 Fax 952227 !110 Building Inspeclions Pr~oac: 952 227 1180 Fax 952 227 1190 Engineering Pllone 952 227 1160 Fax: 952 2271170 Finance Prone; 952 227 1140 Fax 952 227 ~110 Park & Recreation PP;x~{: 952 2271120 Fax 952227 1110 Recreat~o i Ce/ter 2310 Coui~e Boulevard Phor c: 952 2271400 Fa~ 9522271404 Planning & Natural Resources Phone: 9522271130 Fax: 952227 1!10 Public Works !591 Park Road Pi~one 952?27 1300 Fax: 952 22/!310 Senior Center Phone 9522271 !25 Fax 952 227 1H0 Web Site ~,~ww c (/an~lasser qfius MEMORANDUM TO: FROM: DATE: SUB J: Todd Gerhardt, City Manager Karen Engelhardt, Office Manager July 29, 2004 Elections Appoint Election Judges for the Primary & General Elections: State law requires that the City Council adopt a resolution appointing judges for the upcoming elections and establishing their rates of pay. This information must be submitted to the County Auditor. Attached please find a list of people who have agreed to serve. Several judges are getting back to us as to their availability, and an updated list may be presented on Monday evening. The Council must also establish the rates of pay for the judges. Staff recommends that the following hourly rates be established: Judges Assistant Head Judges Head Judges $7.00 per hour $8.00 per hour $9.00 per hour Additionally, Joanne Meuwissen is assisting me with some of the organizational responsibilities for the election and it is recommended that her rate of pay be $11/hour. These are the same hourly rates that we have paid since 1996. Approval of Joint Powers Agreement with Carver County for Absentee Ballot Services: Attached is a Joint Powers Agreement with Carver County that authorizes the county to serve as the absentee ballot precinct for the entire county. This practice has been in place for many years and it works very well. There is no cost to the city for this service. RECOMMENDATION Staff recommends that the City Council approve the list of election judges for the Primary and General Elections as attached as well as the Joint Powers Agreement with Carver County for absentee ballot services. ATTACHMENTS List of Judges. Joint Powers Agreement for Absentee Ballot Services The Cil¥ of Chanhassen ,, A stow ng 30!qqrT1urlil}/with clean lakes quaiit~ schools a charr~,liq(] ~();a, lli,3?;;i thri;i[xa l:k~Sn,,s, es ',,'d[di: ,:, ?ale ~nd bcautirL/parks A greal place to live work and pla}, ELECTION JUDGES PRIMARY ELECTION ON SEPTEMBER 14, 2004 GENERAL ELECTION ON NOVEMBER 2, 2004 Precinct 1, Main Fire Station Name Reuben Kelzenberg, Head Judge Elections/Hours (Only Noted if Not Working the Whole Day) Both Ruth "Jill" Arens Both Mary Ann Johnson Both Rita Rojina Both Linda Ginsbach Both John Mitchell Both - ½ day only Donna Mitchell Both - V2 day only Carl McNutt Both - ½ day only Fred Prinz Both - V2 day only Barbara Martini General Only Andrew Aller Both Norma Van Haaften Both Sue Kelly Both Bobbi Murray Both Precinct 2, Cit Hall Name Joanne Meuwissen, Head Judge Elections/Hours (Only Noted if Not Working the Whole Day) Both Shirley Pzynski, Asst. Head Judge 4 pm-Close Primary/Full day General Diane Moser Both Marion Anderson Both Rosita Barber General Only Dick Berg Both Ann Fox Both Joyce Heuer Both Tom Krueger Both Nancy Manarin Both Kathy Schroeder General Only Helen Kerber ½ Day PM - Both Precinct 3, Discovery United Methodist Church Elections/Hours Name Paula Rice, Head Judge Laurie Sacchet, Assistant Head Judge Diane DePoe (Only Noted if Not Working the Whole Day) Both Both General Only Alan Fox Both Adell Glaser Both Mary Jo Kamerud Both Odie Winkel Both Robert Eickholt Both Betty Klein General Only Both Jean Steckling Ellis Thomas Both Kitty Sitter General Only Lois Degler Both Precinct 4, Living Christ Lutheran Church Name Jan Thomas, Head Judge Elections/Hours (Only Noted if Not Working the Whole Day) Both Carol Hersman, Asst. Head Judge Both Nancy Benecke Both Darlene Kerber Both Ginny Koehnen Both - Va day only Jan Lundquist Both Marilyn Luthy Both Rosie Peitz Both Ruby Thielke Both James Waletski Both Jack Kreger Both Anne Crystal Both Sandy Hesalroad Both Precinct 5, Family of Christ Lutheran Church Elections/Hours Name Lou Krueger, Head Judge Richard Rice, Assistant Head Judge Lola Kagol Patricia Kinkel Beverley Kinsman Mel Kurvers Barbara Solum Conrad Winkel Anne Cecko Sharon Koenen Shirley Livingston Vera Brady Gloria Cox Judy Prinz (Only Noted if Not Working the Whole Day) Both Both Both Both Both - ¥~ day only Both - V2 day only Both Both Both Both Both Both Both General Only Precinct 6, Chanhassen Recreation Center Name Sheila McSherry, Head Judge Elections/Hours (Only Noted if Not Working the Whole Day) Both Ann Kleve, Assistant Head Judge Both Don Holman Both Chris Drahos Both Ben Gowen Both JoAnn Hallgren Both Julie Terpstra Both Dorothy Comer Both Nancy Nelson Both Bobbie Headla General Only Joyce McFarland General Only Precinct 7, Chanhassen Recreation Center Name Betty Eidam, Head Judge Elections/Hours (Only Noted if Not Working the Whole Day) Both Kim Meuwissen, Asst. Head Judge Both Merlyn Kinkel Both Patricia McGough Both Richard Kinsman Primary 12 noon-Close/All Day General Mary Kraft Both Linda Mady Uli Sacchet Both 8: a.m.-Close 7 am-1 pm Primary/All Day General Karla Wennerstrom Both Rita Waletski I pm - Close General Paul Brady Both Richard Keller Both Carol Dunsmore Both Fran Sheffel Both Carol Denbrook Buesgens General Only JOINT POWERS AGREEMENT FOR COUNTY AUDITOR COUNTING CENTER THIS JOINT POWERS AGREEMENT is made and entered into by and between the County of Carver, a political subdivision of the State of Minnesota, and the City of Chanhassen located within the County of Carver, to provide pursuant to Minnesota Statute § 206.85 a clear understanding of their respective duties and financial responsibilities through the use of the Carver County Auditor as a counting center for the 2004 elections, specifically in reference to absentee ballots. WHEREAS, the Carver County Auditor pursuant to Minnesota Statute § 203B.04 Subd. 1 is responsible for the preparation of absentee ballot application forms and also receives applications for said absentee ballots from residents of Carver County; and WHEREAS, it is intention of the Carver County Auditor pursuant to Minnesota Statute § 203B.05 to retain responsibility of administering the absentee voting laws in Carver County and which the City of Chanhassen is in agreement with; and WHEREAS, the Carver County Board of Commissioners pursuant to Minnesota Statute § 203B.13 has authorized an absentee ballot board; and WHEREAS, it is the desire of the City of Chanhassen to have the absentee ballot board, as administered by the Carver County Auditor, issue all absentee ballots for the primary and general elections in 2004 and to receive, examine, validate, accept or reject said absentee ballots and to provide the voter(s) with a replacement ballot(s) for any spoiled ballot where legally authorized; and WHEREAS, the City of Chanhassen shall retain the right to open and count the absentee ballots for the primary and general elections in 2004 after they have been delivered to the appropriate local election judge on the day of the primary and general election by the Office of the County Auditor and included in vote totals tabulated. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, it is hereby agreed by and between the County of Carver, through the Board of Commissioners, the Carver County Auditor, and the City of Chanhassen, through its Council, that: 1) The absentee ballot board as authorized by the Carver County Board of Commissioners shall issue all absentee ballots for the primary and general elections in 2004 in place of any absentee ballots being issued by said City. 2) The absentee ballot board shall receive, examine, validate, accept or reject said absentee ballots and provide the voter(s) with a replacement ballot for any spoiled ballot where legally authorized. 3) The absentee ballot board, through and with the assistance of the Carver County Auditor, shall deliver to said City on the day of the primary and general elections 4) in 2004 the absentee ballots for purposes of having the local election judges open and count the absentee ballots and included in vote totals tabulated. The County Auditor shall be responsible for any costs associated with administering the absentee ballots during the primary and general elections in 2004, including the transport of the absentee ballots out to the City on the day of the primary and general elections in 2004. IN WITNESS WHEREOF, each of the parties has caused this Agreement to be executed by its appropriate officers and with the consent and approval of its appropriate governing bodies. CITY OF CHANHASSEN: IN PRESENCE OF: By: Mayor City Administrator Date: Date: COUNTY OFCARVER IN THE PRESENCE OF: By: By: Chairperson, Board of Commissioners Date: County Administrator Date: By: Mark Lundgren, Carver County Auditor Date: APPROVED AS TO FORM: Michael A. Fahey Reg. #28071 Carver County Attorney Date: