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3 2005 Budget Discussion CITY 0 F CHANHASSEN 7700 Markeì Beulav]rlJ POBox147 Ch2I!1'¡assn Ivlll :SJ17 Administration Pholle 052.2271100 9522271110 Building Inspections 9522271180 9522271190 Engineering PlìDne. 952 227.1160 rat 952.227.1170 Finance 9522271140 Fax 952227.1110 Park & Recreation PI'oIIC 9522271120 952.2271110 CcrlU;r 2310 COl.ll'er Bcu'eva~lj PliDlle 952227 1400 952 227 1404 Planning & Natural Resources 952 227.1130 Fax 952227 1110 Public Works 1591 BDal1 Phorle 952227.1300 Fax. 952 227 1310 Senior Center [62227 ! 125 952.227 1110 Web Site .3 ~,..",...-...-- MEMORANDUM TO: Mayor City Council Members Bruce M. Dejong, Finance Director M) , September 8, 2004 ~U FROM: DATE: SUBJECT: Budget Discussion Staff has prepared additional information for the City Council to review prior to setting the preliminary levy on September 13. This infofl1}ation makes estimates of the CIP and tax levy required for the next five years along with desired personnel additions and incorporates them into an estimate of the tax levy required to support these activities. The assumptions that underlie this data are that we will experience a 3% increase in revenues and expenditures each year through 2009. Each full-time equivalent (FTE) position will cost $50,000 in salary and benefits regardless of when it is added. We also have added $160,000 each year through 2009 in additional police contract costs in addition to the inflationary increases. The estimates of the bonding come from the CIP Street Improvement line. We take 40% times the total and spread that over five years. In addition, because we have moved up a lot of park replacements, we have substantially more than $800,000 in 2005. I spread the additional $550,000 over into the bond issue only for 2005, which begins to be repaid in 2006. We have recently learned that, because there is a one year lag in the fiscal disparities process, we will have the full amount of tax capacity from the decertified TIP districts on the tax rolls for 2005. The bad news is that they take the 40% away in the following year. That will mean a guaranteed tax rate increase in 2006 without any change on the city's part. Staff is prepare to show alternatives interactively on the spreadsheets at tomorrow's meetings to illustrate the effect of any potential change on the tax levy. Enclosures: KFS Projection 2005-2009 Tax Levy Estimate 2005-2009 Personnel 2000-2009 Revenue and Expenditure Sheets 2005 Sealcoating Spreadsheet Preliminary CIP The City of Chanhassen · 1\ grDlvlng communlìy wiìr. clean lakes. quality sclwels charmlll'0 ìlmll!g buslllesse3.Nlllj¡ng trailS. arid beauUul parks A greaì ìc al!(1 CITY OF CHANHASSEN KEY FINANCIAL STRATEGIES Inflation Assumptions for General Fund Revenue 3.00% Expenses 3.00% 2003 2004 2005 2006 2007 2008 2009 GENERAL FUND ACTUAL BUDGET PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED REVENUE GENERAL PROPERTY TAX 6,118,451 6,318,000 5,919,575 6,097,162 6,280,077 6,468,4 79 6,662,534 LICENSES 119,905 105,350 105,850 109,026 112,296 115,665 119,135 PERMITS 1,265,597 1,202,500 1,202,500 1,238,575 1,275,732 1,314,004 1,353,424 FINES & PENALTIES 43,732 39,000 65,500 67,465 69,489 71,574 73,721 INTERGOVERNMENTAL REVENUE 223,618 181,600 148,000 152,440 157,013 161,724 166,575 CHARGES FOR CURRENT SERVICES 609,512 638,250 688,250 708,898 730,164 752,069 774,631 OTHER REVENUE 334,072 198,000 168,000 173,040 178,231 183,578 189,085 TOTAL REVENUE 8,714,887 8,682,700 8,297,675 8,546,605 8,803,003 9,067,094 9,339,106 EXPENSES EXCL. CAPITAL COSTS GENERAL GOVERNMENT 1,548,062 1,752,520 1,804,500 1,883,635 1,990,144 2,074,848 2,162,094 LA W ENFORCEMENT 2,424,125 2,456,000 2,676,100 2,966,383 3,215,374 3,471,836 3,735,991 PUBLIC WORKS 1,678,314 1,757,330 1,834,450 1,889,484 1,946,168 2,054,553 2,166,190 COMMUNITY DEVELOPMENT 312,446 337,195 389,150 400,825 412,849 425,235 437,992 PARKS AND RECREATION 1,632,218 1,557,740 1,593,475 1,641,279 1,790,518 1,869,233 1,925,310 OTHER USES 815,000 821,915 TOTAL EXPENSES 8,410,165 8,682,700 8,297,675 8,781,605 9,355,053 9,895,705 10,427,576 REVENUE'ÖVER.(UNDER)EXPENSES 304,722 (235,000) (552,050) (828,612) (1,088;470) 1 CITY OF CHANHASSEN TAX LEVY 2005-2009 Budgets 2004 2005 2006 2007 2008 2009 TAX CAPACITY BASED TAX LEVY Levy Levy Levy Levy Levy Levy General Fund $6,657,060 $ 5,959,575 $ 6,332,162 $ 6,832,127 $ 7,297,091 $ 7,751,004 Capital Replacement Fund (for equipment) 800,000 800,000 800,000 800,000 800,000 MSA Fund (for street & trail pavement main!.) 0 162,000 216,500 250,750 267,875 267,875 Special Assessment Debt 218,485 96,940 239,300 359,500 469,600 494,600 General Obligation Debt 284,532 658,604 505,299 507,293 501,619 312,158 Debt of Other Agencies (EDA) 153,693 121,213 122,048 122,548 122,703 122,603 TOTAL TAX CAPACITY BASED TAX LEVIES $7,313,770 $7,798,332 $8,215,309 $8,872,218 $9,458,888 $9,748,240 MARKET VALUE TAX LEVY Park Referendum 841,397 881,234 928,568 977,687 1,027,922 406,469 Library Referendum 484,000 483,100 486,700 489,100 490,700 491,300 TOTAL MARKET VALUE TAX LEVY $1,325,397 $1,364,334 $1,415,268 $1,466,787 $1,518,622 $897,769 TOTAL TAX LEVY $8,639,167 $9,162,666 $9,630,577 $10,339,005 $10,977,510 $10,646,009 Dollar Increase $523,499 $467,911 $708,428 $638,505 -$331,501 Taxes applied to: General Fund $ 5,959,575 $ 6,332,162 $ 6,832,127 $ 7,297,091 $ 7,751,004 Capital Replacement 800,000 800,000 800,000 800,000 800,000 MSA Fund 162,000 216,500 250,750 267,875 267,875 Total Levy subject to levy limits $6,921,575 $7,348,662 $7,882,877 $8,364,966 $8,818,879 Bond Funds 2,241,091 2,281,915 2,456,128 2,612,544 1,827,130 Total $9,162,666 $9,630,577 $10,339,005 $10,977,510 $10,646,009 Tax Generation Cap Prior Year $8,639,167 $9,501,950 $9,231,989 $9,416,629 $9,604,961 New Construction $172,783 $190,039 $184,640 $188,333 $192,099 TIF Dist 1 $1,040,000 -$415,000 Eden Trace TIF $110,000 -$45,000 Total Capacity $9,961,950 $9,231,989 $9,416,629 $9,604,961 $9,797,061 2 Employment by Year o 2005 2006 2007 2008 2009 45~ 5 2.90 2.90 2.90 2.90 2.90 2.00 " 3.5 3.5 1.00 1.00 1.00 1.00 1.00 10.45 10.95 11.95 12.4 12.4 1.00 1.00 1.00 1.00 1.00 2.25 2.25 2.25 2.25 2.25 9.00 10.00 10.00 10.00 1.50 1.50 1.50 1.50 1.50 13.75 14.75 14.75 14.75 14.75 6.75 6.75 6.75 7.75 8.00 8.25 8.25 8.25 8.25 9.25 2.95 2.95 2.95 2.95 2.95 17.95 17.95 17.95 18.95 20.2 4.50 4.50 4.50 4.50 0.25 0.25 0.25 0.25 0.25 4.75 4.75 4.75 4.75 4.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.25 7.25 8.25 8.25 0.50 0.50 0.50 1.00 1.00 1.60 1.60 2.1 2.1 0.40 0.40 0.9 0.9 11.75 11.75 13.75 14.25 14.25 ~ 8.85 9.85 9.85 13.35 14.35 14.35 14.35 15.35 0 0 0 0 0 72 74.5 77.5 79.45 81.7 23,524 23,962 25,130 26,006 26,882 3.06 3.11 3.08 3.06 3.04 2000 2001 2002 2003 2004 GENERAL GOVERNMENT 1110 Legislative 1120 Administration 1130 Finance 1160 MIS 1170 City Hall TOTAL LAW ENFORCEMENT 1210 Law Enforcement 1220 Fire 1250 Building Inspection 1260 CSO TOTAL PUBLIC WORKS 1310 Engineering 6.55 1320 Street Maintenance 8.57 1370 Vehicle Maintenance 3.27 TOTAL 18.39 COMMUNITY DEVELOPMENT 1420 Planning Administrati 3.55 1430 Senior Commission 0.25 * TOTAL 3.8 PARKS & RECREATION 1510 Park & Rec. Commis 1520 Park Administration 1530 Recreation Center 1540 Lake Ann 1550 Park Maintenance 1560 Senior Center 1600 Recreation Programs 1700 Self-Supporting Progl TOTAL 3 2.5 10 0.75 16.25 o 2 1 o 7.25 0.5 1.6 0.4 12.75 Cable TV 1 .35 Environmental 1 .25 Utilities 9.7 Storm Water 1 .45 TOTAL 13.75 3.5 2.8 1 1 8.3 4.55 5.65 4.65 3.65 2.65 3.65 1 2 2 1 1 1 10.2 11.3 11.3 1 1 1 2.5 2.5 2.5 10 10 11 0.75 1 1 14.25 14.5 15.5 7.75 7.75 7.75 8.25 8.25 9.25 2.95 2.95 2.95 18.95 18.95 19.95 4.55 2.90 2.00 1.00 10.45 1.00 2.25 9.00 1.00 13.25 6.75 8.25 2.95 17.95 4.15 4.15 4.15 3.50 0.25 0.25 0.25 0.25 4.4 4.4 4.4 3.75 0 0 0 1 1 1 1.00 1 1 1 1.00 0 0 0 7.25 7.25 7.25 7.25 0.5 0.5 0.5 0.50 1.6 1.6 1.6 1.60 0.4 0.4 0.4 0.40 11.75 11.75 11.75 11.75 1.35 1.35 1.35 1.25 1.25 1.25 1.25 1.00 8.75 8.65 9.65 8.85 1.35 1.35 1.35 1.25 12.7 12.6 13.6 12.35 Downtown TIF 1.4 Hennepin County TIF 1.6 TOTAL 3 0 o Grand Total FTE's 76.24 72.25 Population FTE's Per 1,000 Pop 73.5 76.5 o 69.5 18,331 18,760 20,371 21,561 22,376 4.16 3.85 3.61 3.55 3.11 3 ro Õ VJ Q) C C ~ VJ - Q) ~ os; '" Q) ",-, ro x '<::;ro CI- ~"Ol() OQ)N _0 _roN ~,S ~ :=:(;)0 OWN :ã - Q) _~O 19<1>-0 o C Q) I-Q)" (9c o aJ õ 2~.~ .80-~ -g -' (f) .D gæe o o a.. 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N M <D o .¿ CITY OF CHANHASSEN 2004 BUDGET REVENUE 101 General Fund 2003 2004 2005 ACCOUNT DESCRIPTION BUDGET BUDGET BUDGET GENERAL PROPERTY TAX 3010 Current Property Tax 6,465,535 6,657,060 5,959,575 (697,485) 3002 Allowance for Delinquent Taxes (60,000) (388,734) (90,000) 298,734 3011 Delinquent Property Tax 50,000 50,000 50,000 3041 Homestead & Ag Credit 3090 Other Property Taxes 3500 Local Government Aid 20,400 TOTAL GENERAL PROPERTY TAX 6,475,935 6,318,326 5,919,575 LICENSES 3203 Dog Kennel 600 450 450 3205 Dog or Cat 2,300 2,000 2,500 500 3213 Solicitor 550 550 550 3223 3.2 Off and On Sale 800 850 850 3226 Liquor On and Off Sale 55,000 81,000 81 ,000 3227 Club and Sunday 1,700 3230 Rental Housing Licenses 40,000 20,000 20,000 3284 Rubbish 500 500 500 TOTAL LICENSES 101,450 105,350 105,850 PERMITS 3301 Building 616,000 616,000 616,000 3302 Plan Check 365,000 365,000 365,000 3305 Heating & AlC 110,000 110,000 110,000 3306 Plumbing 88,000 88,000 88,000 3307 Trenching 10,000 10,000 10,000 3308 Gun 1,000 1,000 1,000 3309 Sprinkler 16,000 5,000 5,000 3310 Gas Piping 30,000 3311 Sign 3,000 3,000 3,000 3316 Septic Tank 2,000 2,000 2,000 3320 Stable 300 300 300 3328 Wetland Alteration 600 600 600 3329 Demolition 100 100 100 3390 Misc. Permits 1,500 1,500 1,500 * TOTAL PERMITS 1,243,500 1,202,500 1,202,500 FINES & PENAL TIES 3401 Traffic & Ordinance Violation 35,000 35,000 60,000 25,000 3402 Vehicle Lockouts 1,500 1,500 3404 Dog/Cat Impound 4,000 4,000 4,000 TOTAL FINES & PENAL TIES 39,000 39,000 65,500 5 CITY OF CHANHASSEN 2004 BUDGET REVENUE 101 General Fund 2003 2004 2005 ACCOUNT DESCRIPTION BUDGET BUDGET BUDGET INTERGOVERNMENTAL REVENUE 3502 M.S.A. Maint. & Constr. 33,600 33,600 (33,600) 3509 Other Shared Taxes 108,000 108,000 108,000 3510 Grants-State 40,000 40,000 40,000 * TOTAL INTERGOVERNMENTAL REV 181,600 181 ,600 148,000 CHARGES FOR CURRENT SERVICES 3601 Sale of Documents 4,000 4,000 4,000 3602 Use & Variance Permits 23,000 23,000 23,000 3603 Rezoning Fees 1,000 1,000 1,000 3604 Assessment Searches 700 700 700 3605 Plat Recording Fees 6,000 6,000 6,000 3613 Misc.-General Government 59,000 59,000 59,000 3614 Admin. Charge-2% Constr. 40,000 40,000 80,000 40,000 3617 Engineering General 11 ,600 11,600 11 ,600 3619 Investment Management Fee 65,000 65,000 65,000 3629 Misc.-Public Safety 5,000 5,000 5,000 3631 Recreation Center 207,500 207,500 207,500 3633 Park Equipment Rental 150 150 150 3634 Park Facility Usage Fee 15,500 15,500 15,500 3635 Watercraft Rental 4,000 4,000 4,000 3636 Self-Supporting Programs 147,000 147,000 157,000 10,000 3637 Senior Programs 30,000 30,000 30,000 3638 Food Concessions 16,000 16,000 16,000 3639 Misc.-Park & Rec. 800 800 800 3649 Misc.-Public Works 2,000 2,000 2,000 TOTAL CURRENT SERVICES 638,250 638,250 688,250 OTHER REVENUE 3801 Interest Earnings 170,000 130,000 100,000 (30,000) 3802 Equipment Rental & Sale 30,000 30,000 30,000 3803 Building Rental 3807 Donations 15,000 15,000 15,000 3808 Ins. Recoveries & Reimburse 5,000 5,000 5,000 3812 Contractor Verification 2,500 3816 SAC Retainer 5,000 5,000 5,000 3818 Sur-Tax Retainer 1,500 1,500 1,500 3820 Misc. Other Revenue 5,000 5,000 5,000 3829 I nteresUPenalties-Other 500 500 500 3903 Refunds/Reim bursements 6,000 6,000 6,000 TOTAL OTHER REVENUE 240,500 198,000 168,000 ** TOTAL GENERAL FUND REVENUE 8,920,235 8,683,026 8,297,675 (385,351 ) TOTAL GENERAL FUND EXPENDITURES 8,297,675 NET LEVY REMAINING 6 Expenditure by Year GENERAL GOVERNMENT 1110 Legislative 1120 Administration 1130 Finance 1140 Legal 1150 Assessing 1160 MIS 1170 City Hall 1180 Elections 1190 Library Building TOTAL LAW ENFORCEMENT 1210 Law Enforcement 1220 Fire 1250 Building Inspection 1260 CSO TOTAL PUBLIC WORKS 1310 Engineering 1320 Street Maintenance 1350 Street Lighting 1370 Vehicle Maintenance TOTAL COMMUNITY DEVELOPMENT 1410 Planning Commission 1420 Planning Administration 1430 Senior Commission . TOTAL PARKS & RECREATION 1510 Park & Rec. Commission 1520 Park Administration 1530 Recreation Center 1540 Lake Ann 1550 Park Maintenance 1560 Senior Center 1600 Recreation Programs 1700 Self-Supporting Programs TOTAL General Fund Total Population Per Capita General Fund Budget Exp 04-05 Change 2001 2002 2003 2004 2005 Dollars % 139,330 172,470 154,370 119,200 124,600 5,400 4.5% 388,700 406,000 388,900 393,300 405,900 12,600 3.2% 284,875 262,100 253,750 292,720 299,550 6,830 2.3% 93,000 100,000 110,000 110,000 145,000 35,000 31.8% 70,300 70,100 50,100 70,100 83,600 13,500 19.3% 337,155 329,230 377,280 258,050 259,800 1,750 0.7% 297,800 293,200 380,400 415,900 396,050 (19,850) -4.8% 7,800 36,950 - 31,750 18,500 (13,250) -41.7% - 34,000 61,500 71,500 10,000 16.3% 1,618,960 1,670,050 1,748,800 1,752,520 1,804,500 51,980 3.0% 858,500 1,010,800 1,134,800 1,081,800 1,257,600 175,800 16.3% 537,225 592,390 645,200 615,350 633,550 18,200 3.0% 664,250 710,200 795,900 700,400 727,200 26,800 3.8% 52,000 50,500 61,000 58,450 57,750 (700) -1.2% 2,111,975 2,363,890 2,636,900 2,456,000 2,676,100 220,100 9.0% 708,760 702,950 998,410 454,660 500,800 46,140 10.1% 746,530 779,170 846,070 710,670 724,950 14,280 2.0% 281,960 259,100 261,300 233,300 233,300 - 0.0% 274,320 371,510 374,500 358,700 375,400 16,700 4.7% 2,011,570 2,112,730 2,480,280 1,757,330 1,834,450 77,120 4.4% 3,300 3,200 3,700 3,100 3,100 - 281,664 319,314 320,825 315,475 357,750 42,275 13.4% 22,420 18,100 18,450 18,620 28,300 9,680 52.0% 307,384 340,614 342,975 337,195 389,150 51,955 15.4% 3,625 3,625 2,225 1,225 1,225 - 0.0% 99,000 121,900 117,700 104,500 111,600 7,100 6.8% 243,550 248,450 253,850 230,250 235,100 4,850 2.1% 62,770 57,690 69,440 63,140 65,200 2,060 3.3% 783,850 817,750 854,200 767,950 771,050 3,100 0.4% 41,915 44,035 53,025 43,925 38,350 (5,575) -12.7% 248,845 242,170 242,505 231 ,400 245,100 13,700 5.9% 103,699 88,820 123,155 115,350 125,850 10,500 9.1% 1,587,254 1,624,440 1,716,100 1,557,740 1,593,475 35,735 2.3% 7,637,143 8,111,724 8,925,055 7,860,785 8,297,675 436,890 5.6% 18,760 20,371 21,561 22,376 23,524 1,148 5.1% 407.10 398.20 413.94 351.30 352.73 1 0.4% 7 rJ) 0 0 0 0 0 0 0 0 () 0 0 0 (fi 0 0 0 0 L- 0 0 0 0 o. 0 0 :::J :<: 0 I.!) 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() Z ...J LL () N I- 8 Capital Improvement Program City ofChanhassen, MN PROJECTS BY FUNDING SOURCE 2005 thm 2009 Source Project# Priority 2005 2006 2007 2008 2009 Total Assessment Bonds Sanitary Sewer Extension: LC-1 SS-002 0 190,000 190,000 Trunk Sanitary Sewer Extension SS-005 0 1,265,000 1,265,000 Sanitary Sewer BC-3 SS-006 0 280,000 280,000 TH5/West 78th St. ST-001 0 300,000 300,000 Lyman Boulevard Improvements ST-003 0 1,377,000 1,377,000 Annual Street Improvement Program ST-012 0 700,000 1,300,000 1,100,000 1,400,000 500,000 5,000,000 TH 212 Construction ST-014 0 50,000 50,000 EasVWest Collector Rd for Bluff Cr Lowlands Area ST-015 0 4,553,000 4,553,000 Regional Storm Water Pond Imp for Bluff Cr Lowland SWMP-025 0 967,500 967,500 Trunk Water Main Extension W-029 0 1,268,000 1,017,000 2,285,000 North Bay/86th Street Trunk Loop Connection W-034 0 85,000 85,000 Assessment Bonds Total 9,358,500 2,317,000 1,400,000 1,400,000 1,877,000 16,352,500 Cable TV Fund AudioNisual Equipment EO-026 0 10,000 10,000 10,000 10,000 40,000 Cable TV Fund Total 10,000 10,000 10,000 10,000 40,000 Capital Replacement Fund Web-Enabled Software EO-048 0 79,100 16,800 16,800 16,800 129,500 Computerized Records Retention System EO-049 0 15,000 5,200 1,000 23,000 44,200 Aerial Photography for City GIS Datasets EQ-055 0 35,000 35,000 70,000 Fire Station Capital Improvements MB-008 0 175,000 175,000 Public Works Roof Repair MB-010 0 160,000 160,000 Improvements to City Hall Parking Lots ST-013 0 51,000 51,000 Capital Replacement Fund Total 515,100 22,000 17,800 74,800 629,700 Certificates of Indebtedness Fire Dept.: SCBA Upgrades EO-004 0 5,000 5,000 5,000 5,000 20,000 Fire Dep\.: Thermal Rescue Device EQ-005 0 10,000 10,000 10,000 30,000 Fire Dept.: Laptop Computers EQ-009 0 50,000 50,000 Fire Dep\.: PPE (Turnout'Helmets) EO-01O 0 15,000 15,000 15,000 15,000 60,000 Computer/Network Equipment Purchases/Upgrades EO-013 0 94,500 83,200 98,400 87,600 363,700 Telecommunication Purchases/Upgrades EO-014 0 6,800 14,000 20,800 Community Dev.: Light Duty Trucks EO-015 0 25,000 26,000 27,000 30,000 108,000 Dump/Plow Truck Replacements/Additions EO-016 0 135,000 140,000 145,000 300,000 175,000 895,000 9 Source Project# Priority 2005 2006 2007 2008 2009 Total Vibratory Roll Packer EQ-019 0 50,000 50,000 Equipment Trailers EQ-021 0 25,000 25,000 Tar Kettle EQ-022 0 30,000 30,000 Line Striper EQ-025 0 9,000 9,000 Copier Replacements EQ-027 0 15,000 15,000 Groundsmaster 580 Mower Replacement EQ-028 0 88,000 88,000 Public Works: Light Duty Trucks EQ-029 0 31,000 32,000 63,000 Bobcat Snow Blower EQ-030 0 5,000 7,000 12,000 Grounds Mower Replacement EQ-034 0 19,000 21,000 22,000 62,000 Tractor & Broom EQ-036 0 79,000 79,000 Upgrade 217 Grass Rig Pump/Motor/WaterTank EQ-039 0 40,000 40,000 Mailing Folder/Inserter EQ-041 0 20,000 20,000 Light Duty Trucks: Parks EQ-052 2 64,000 33,000 34,000 35,000 166,000 Fire Vehicles EQ-054 55,000 400,000 80,000 535,000 Front-End Loaders EQ-056 0 205,000 205,000 Sander EQ-058 0 5,000 5,000 Bobcat Tracks EQ-060 0 6,000 6,000 Skid loader Planer EQ-061 0 15,000 15,000 Administration Vehicle EQ-063 0 25,000 25,000 Engineering Van EQ-065 0 30,000 30,000 City Council Data Tablets EQ-070 4 21,500 21,500 Network Fiber Ex1ension - Water Treatment Facility EQ-072 0 50,000 50,000 Slit Seeder EQ-073 0 8,000 8,000 Recreation Center Fitness Equipment EQ-074 0 7,000 7,000 Fire Station Capital Improvements MB-008 0 10,000 10,000 Playground Replacement Curry Farms Park PK&T-004 0 65,000 65,000 Playground Replacement North Lotus Lake Park PK&T-007 0 90,000 90,000 Playground Replacement Lake Susan Park PK&T-033 0 145,000 145,000 Playground ReplacementChanhassen Hills Park PK&T-035 0 80,000 80,000 Playground ReplacementRice Marsh Lake Park PK&T-036 0 75,000 75,000 Lake Ann Park Roadway & Parking Improvements PK&T-046 0 275,000 275,000 Certificates of Indebtedness Total 1,344,800 826,200 699,400 808,600 175,000 3,854,000 Environmental Chanhassen Community Gardens PK&T-049 0 13,300 13,300 Environmental Total 13,300 13,300 Federal Government Voting Equipment EQ-071 0 42,000 42,000 Federal Government Total 42,000 42,000 General Fund Update of Comprehensive Plan PL-001 0 50,000 30,000 80,000 TH 101 Expansion Planning ST-017 0 5,000 5,000 10 Source Project# Priority 2005 2006 2007 2008 2009 Total General Fund Total 5,000 50,000 30,000 85,000 GO Bonds Fire Station 3 Vehicles and Equipment EQ-068 3 1,000,000 1,000,000 Public Works Facility Improvements MB-003 0 220,000 1,400,000 1,620,000 Fire Station 3 MB-009 0 3,500,000 3,500,000 GO Bonds Total 220,000 5,900,000 6,120,000 Historic Preservation Old Village Hall Plaza Improvements MB-011 3 15,000 15,000 Entry Monument MB-012 0 25,000 25,000 Historic Preservation Total 40,000 40,000 MnDot TH 101 GAP Improvements ST-016 0 2,829,000 2,829,000 TH 101 Expansion Planning ST-017 0 37,500 37,500 MnDot Total 2,866,500 2,866,500 MSA Annual Street Improvement Program ST-012 0 800,000 1,900,000 300,000 3,000,000 EastlWest Collector Rd for Bluff Cr Lowlands Area ST-015 0 1,283,000 1 ,283,000 TH 101 Expansion Planning ST-017 0 37,500 37,500 MSA Total 2,083,000 1,937,500 300,000 4,320,500 Other Agency Contribution Lyman Boulevard Improvements ST-003 0 2,223,000 2,223,000 Lake Susan Shoreline Stabilization SWMP-015 0 80,000 80,000 Lake Riley/Rice Marsh Lake Improvements SWMP-020 0 1 ,524,000 1,524,000 Other Agency Contribution Total 1,604,000 2,223,000 3,827,000 Park Dedication Fund City Center Park Shelter/Warming House PK&T-003 0 275,000 275,000 Hwy 101 North Trail Connection PK&T-029 0 114,000 114,000 Phase II Playground:Roundhouse Park PK&T-037 0 35,000 35,000 Phast II Playground:Sugarbush Park PK&T-038 0 35,000 35,000 Hockey BoardslLights:Roundhouse Park PK&T-039 0 75,000 75,000 Picnic Shelter:Lake Ann Park "Parkview Area" PK&T-040 0 90,000 90,000 Phase II Playground:Power Hill Park PK&T-041 0 40,000 40,000 Picnic Tables/Park Benches PK&T-042 0 6,000 6,000 12,000 Trees PK&T-043 0 5,000 5,000 5,000 5,000 5,000 25,000 Pedestrian Improvements PK&T-044 0 1,000,000 1,000,000 Hwy 101 Gap Pedestrian Improvements PK&T-045 0 1,300,000 1,300,000 Arboretum Business Park Lot 12 Trail PK&T-047 0 300,000 300,000 Old Village Hall Courtyard Improvements PK&T-048 0 50,000 50,000 Off-Leash Dog Park Contribution PK&T-050 0 20,000 20,000 11 Source Pro.iect# Priority 2005 2006 2007 2008 2009 Total TH 101 GAP Improvements ST-016 0 314,500 314,500 Park Dedication Fund Total 81,000 1,319,500 1,529,000 476,000 280,000 3,685,500 Revenue Bonds Well #10 W-002 0 72,000 600,000 672,000 Well #11 W-003 0 525,000 525,000 Well #12 W-018 0 110,000 110,000 Water Treatment Plant W-019 0 10,500,000 10,500,000 21,000,000 Treatment Plant Land Acquisition W-031 0 680,000 680,000 Revenue Bonds Total 11,252,000 1,125,000 10,610,000 22,987,000 Sewer Utility Fund Generators EQ-059 0 10,000 10,000 Light Duty Trucks: Utilities EQ-062 0 33,000 36,000 69,000 Public Works Facility Improvements MB-003 0 500,000 500,000 Update of Comprehensive Plan PL-001 0 50,000 50,000 Sanitary Sewer Extension: LC-1 SS-002 0 50,000 50,000 Trunk Sanitary Sewer Extension SS-005 0 346,000 346,000 Sanitary Sewer BC-3 SS-006 0 125,000 125,000 Inflow and Infiltration Abatement SS-012 0 75,000 75,000 70,000 70,000 65,000 355,000 Lift Station SCADA Upgrades SS-013 0 80,000 80,000 80,000 80,000 320,000 Sanitary Sewer Replacement SS-014 0 150,000 150,000 300,000 Update Sanitary Sewer Comp Plan SS-016 0 50,000 50,000 Sanitary Lift Station Rehabilitation Program SS-017 0 45,000 45,000 45,000 45,000 45,000 225,000 Dell Road/77th Street Forcemain Replacement SS-018 125,000 125,000 TH 212 Construction ST-014 0 47,500 22,500 70,000 Sewer Utility Fund Total 811,500 372,500 281,000 1,020,000 110,000 2,595,000 State Bonds TH 212 Construction ST-014 0 2,420,000 2,420,000 State Bonds Total 2,420,000 2,420,000 Surface Water Utility Fund Improvements to City Hall Parking Lots ST-013 0 10,000 10,000 TH 101 GAP Improvements ST-016 0 124,500 124,500 SWMP Implementation SWMP-012 0 240,000 300,000 300,000 300,000 300,000 1,440,000 NPDES PermiVStorm Water Management Plan Update SWMP-013 300,000 300,000 Property Acquisition SWMP-014 0 300,000 100,000 100,000 100,000 100,000 700,000 Lake Susan Shoreline Stabilization SWMP-015 0 80,000 80,000 2005 MUSA Storm Water Management SWMP-016 0 150,000 150,000 Powers Boulevard Storm Water Management SWMP-017 0 200,000 200,000 Lyman Boulevard Storm Water Management SWMP-018 0 500,000 500,000 Street Improvement Projects - Storm Water Mgmt SWMP-019 0 100,000 200,000 100,000 100,000 100,000 600,000 Lake Riley/Rice Marsh Lake Improvements SWMP-020 0 100,000 75,000 175,000 Leaf Vacuum SWMP-021 0 35,000 35,000 12 Source Excavator Vactor, Used Sluff Cr. Nat. Resources Mgmt Plan Implementation Regional Storm Water Pond Imp for Sluff Cr Lowland Surface Water Utility Fund Total Water Utility Fund Light Duty Trucks: Utilities Update of Comprehensive Plan TH 212 Construction Water Improvements: TH 41 Arboretum Water Main Well #3 Inspection Watermain Replacement Well #4 Improvements Pressure Reducing Station 5 Pressure Reducing Station 8 Pressure Reducing Station 7 Trunk Water Main Extension Raw Well Water Collection System Well Rehabilitation Program TH 101 Trunk Watermain Replacement North Say/86th Street Trunk Loop Connection Water Utility Fund Total GRAND TOTAL Project# Priority SWMp·022 0 SWMP·023 0 SWMp·024 0 SWMp·025 0 EQ·062 PL·001 ST·014 W·006 W·020 W·023 W·024 W·025 W·026 W·027 W·028 W·029 W·030 W·032 W-033 W-034 .~~--_._._._-_.~._- 2005 32,500 1,362,500 o o o o o o o o o o o o o o o o 47,500 220,000 35,000 45,000 45,000 875,000 35,000 65,000 1,367,500 388,500 2006 70,000 1,554,500 34,000 22,500 160,000 137,000 35,000 32,310,200 12,739,200 2007 200,000 150,000 850,000 20,000 45,000 35,000 2008 150,000 650,000 165,000 350,000 35,000 200,000 2009 150,000 650,000 36,000 220,000 500,000 35,000 100,000 750,000 791,000 -_.__._--_._----~._- 5,157,200 11,419,400 16,716,000 Total 70,000 200,000 450,000 32,500 5,067,000 70,000 20,000 70,000 220,000 220,000 35,000 325,000 350,000 45,000 45,000 45,000 1,012,000 500,000 175,000 200,000 65,000 3,397,000 ----_..~_._._.~-- 78,342,000 ___~.______________________ _._____~_____ 0'___------_.._.....-----",-",-----------.------ ______.,..__ 13 Capital Improvement Program City of Chanhassen, MN PROÆCTS BY DEPARTMENT 2005 thm 2009 Department Project# Priority 2005 2006 2007 2008 2009 Total Major Equipment Fire Dept.: SCBA Upgrades EO-004 0 5,000 5,000 5,000 5,000 20,000 Fire Dept.: Thermal Rescue Device EO-005 0 10,000 10,000 10,000 30,000 Fire Dept.: Laptop Computers EO-009 0 50,000 50,000 Fire Dep\.: PPE (TurnouVHelmets) EO-01O 0 15,000 15,000 15,000 15,000 60,000 Computer/Network Equipment Purchases/Upgrades EO-013 0 94,500 83,200 98,400 87,600 363,700 Telecommunication Purchases/Upgrades EO-014 0 6,800 14,000 20,800 Community Dev.: Light Duty Trucks EO-015 0 25,000 26,000 27,000 30,000 108,000 Dump/Plow Truck Replacements/Additions EO-016 0 135,000 140,000 145,000 300,000 175,000 895,000 Vibratory Roll Packer EO-019 0 50,000 50,000 Equipment Trailers EO-021 0 25,000 25,000 Tar Kettle EO-022 0 30,000 30,000 Line Striper EO-025 0 9,000 9,000 AudioNisual Equipment EO-026 0 10,000 10,000 10,000 10,000 40,000 Copier Replacements EO-027 0 15,000 15,000 Groundsmaster 580 Mower Replacement EO-028 0 88,000 88,000 Public Works: Light Duty Trucks EO-029 0 31,000 32,000 63,000 Bobcat Snow Blower EO-030 0 5,000 7,000 12,000 Grounds Mower Replacement EO-034 0 19,000 21,000 22,000 62,000 Tractor & Broom EO-036 0 79,000 79,000 Upgrade 217 Grass Rig Pump/MotoriWater Tank EO-039 0 40,000 40,000 Mailing Folder/Inserter EO-041 0 20,000 20,000 Web-Enabled Software EO-048 0 79,100 16,800 16,800 16,800 129,500 Computerized Records Retention System EO-049 0 15,000 5,200 1,000 23,000 44,200 Light Duty Trucks: Parks EO-052 2 64,000 33,000 34,000 35,000 166,000 Fire Vehicles EO-054 55,000 400,000 80,000 535,000 Aerial Photography for City GIS Datasets EO-055 0 35,000 35,000 70,000 Front-End Loaders EO-056 0 205,000 205,000 Sander EO-058 0 5,000 5,000 Generators EO-059 0 10,000 10,000 BobcatT racks EO-060 0 6,000 6,000 Skid loader Planer EO-061 0 15,000 15,000 Light Duty Trucks: Utilities EO-062 0 33,000 34,000 36,000 36,000 139,000 Administration Vehicle EO-063 0 25,000 25,000 Engineering Van EO-065 0 30,000 30,000 14 Department Project# Priority 2005 2006 2007 2008 2009 Total Fire Station 3 Vehicles and Equipment EQ-068 3 1,000,000 1,000,000 City Council Data Tablets EQ-070 4 21,500 21,500 Voting Equipment EQ-071 0 42,000 42,000 Network Fiber Extension - Water Treatment Facility EQ-072 0 50,000 50,000 Slit Seeder EQ-073 0 8,000 8,000 Recreation Center Fitness Equipment EQ-074 0 7,000 7,000 Major Equipmem Total 828,900 892,200 763,200 1,893,400 211,000 4,588,700 Municipal Buildings Public Works Facility Improvements MB-003 0 220,000 1,900,000 2,120,000 Fire Station Capital Improvements MB-008 0 185,000 185,000 Fire Station 3 MB-009 0 3,500,000 3,500,000 Public Works Roof Repair MB-010 0 160,000 160,000 Old Village Hall Plaza Improvements MB-011 3 15,000 15,000 Entry Monument MB-012 0 25,000 25,000 Municipal Buildings Total 385,000 220,000 5,400,000 6,005,000 Park & Trail Improvements City Center Park Shelter/Warming House PK&T-003 0 275,000 275,000 Playground Replacement Curry Farms Park PK&T-004 0 65,000 65,000 Playground Replacement North Lotus Lake Park PK&T-007 0 90,000 90,000 Hwy 101 North Trail Connection PK&T-029 0 114,000 114,000 Playground Replacement Lake Susan Park PK&T·033 0 145,000 145,000 Playground ReplacementChanhassen Hills Park PK&T-035 0 80,000 80,000 Playground ReplacementRice Marsh Lake Park PK&T-036 0 75,000 75,000 Phase II Playground:Roundhouse Park PK&T-037 0 35,000 35,000 Phast II Playground:Sugarbush Park PK&T-038 0 35,000 35,000 Hockey Boards/Lights:Roundhouse Park PK&T-039 0 75,000 75,000 Picnic Shelter:Lake Ann Park "Parkview Area" PK&T-040 0 90,000 90,000 Phase II Playground:Power Hill Park PK&T-041 0 40,000 40,000 Picnic Tables/Park Benches PK&T-042 0 6,000 6,000 12,000 Trees PK&T-043 0 5,000 5,000 5,000 5,000 5,000 25,000 Pedestrian Improvements PK&T-044 0 1,000,000 1,000,000 Hwy 101 Gap Pedestrian Improvements PK&T·045 0 1,300,000 1,300,000 Lake Ann Park Roadway & Parking Improvements PK&T-046 0 275,000 275,000 Arboretum Business Park Lot 12 Trail PK&T-047 0 300,000 300,000 Old Village Hall Courtyard Improvements PK&T-048 0 50,000 50,000 Chanhassen Community Gardens PK&T-049 0 12,000 12,000 Off-Leash Dog Park Contribution PK&T-050 0 20,000 20,000 Park & Trail Improvemems Total 823,000 1,005,000 1,529,000 476,000 280,000 4,113,000 Planning Update of Comprehensive Plan PL-001 0 120,000 30,000 150,000 Planning Total 120,000 30,000 150,000 15 Department Project# Priority 2005 2006 2007 2008 2009 Total Sanitary Sewer Improvements Sanitary Sewer Extension: LC-1 SS-002 0 240,000 240,000 Trunk Sanitary Sewer Extension SS-005 0 1,611,000 1,611,000 Sanitary Sewer BC-3 SS-006 0 405,000 405,000 Inflow and Infiltration Abatement SS-012 0 75,000 75,000 70,000 70,000 65,000 355,000 Lift Station SCADA Upgrades SS-013 0 80,000 80,000 80,000 80,000 320,000 Sanitary Sewer Replacement SS-014 0 150,000 150,000 300,000 Update Sanitary Sewer Comp Plan SS-016 0 50,000 50,000 Sanitary Lift Station Rehabilitation Program SS-017 0 45,000 45,000 45,000 45,000 45,000 225,000 Dell Roadn7th Street Forcemain Replacement SS-018 125,000 125,000 Sanitary Sewer Improvements Total 2,456,000 350,000 195,000 520,000 110,000 3,631,000 Street Improvements TH5/West 78th SI. ST-001 0 300,000 300,000 Lyman Boulevard Improvements ST-003 0 3,600,000 3,600,000 Annual Street Improvement Program ST-012 0 1,500,000 3,200,000 1,100,000 1,700,000 500,000 8,000,000 Improvements to City Hall Parking Lots ST-013 0 61,000 61,000 TH 212 Construction ST-014 0 2,565,000 45,000 2,610,000 East'West Collector Rd for Bluff Cr Lowlands Area ST-015 0 5,836,000 5,836,000 TH 101 GAP Improvements ST-016 0 3,268,000 3,268,000 TH 101 Expansion Planning ST-017 0 5,000 75,000 80,000 Street Improvements Total 9,967,000 6,588,000 1,400,000 1,700,000 4,100,000 23,755,000 Surface Water Mana~ement SWMP Implementation SWMP-012 0 240,000 300,000 300,000 300,000 300,000 1,440,000 NPDES Permit/Storm Water Management Plan Update SWMP-013 300,000 300,000 Property Acquisition SWMP-014 0 300,000 100,000 100,000 100,000 100,000 700,000 Lake Susan Shoreline Stabilization SWMP-015 0 160,000 160,000 2005 MUSA Storm Water Management SWMP-016 0 150,000 150,000 Powers 80ulevard Storm Water Management SWMp·017 0 200,000 200,000 Lyman Boulevard Storm Water Management SWMP-018 0 500,000 500,000 Street Improvement Projects· Storm Water Mgmt SWMP-019 0 100,000 200,000 100,000 100,000 100,000 600,000 Lake Riley/Rice Marsh Lake Improvements SWMP-020 0 100,000 75,000 175,000 Leaf Vacuum SWMP-021 0 35,000 35,000 Excavator SWMP-022 0 70,000 70,000 Vac1or, Used SWMP-023 0 200,000 200,000 Bluff Cr. Nal. Resources Mgmt Plan Implementation SWMP-024 0 150,000 150,000 150,000 450,000 Regional Storm Water Pond Imp for Bluff Cr Lowland SWMP-025 0 1,000,000 1,000,000 Swfaee Water Manogement Total 2,400,000 1,430,000 850,000 650,000 650,000 5,980,000 Water System Improvements Well #10 W-002 0 72,000 600,000 672,000 Well #11 W-003 0 525,000 525,000 Water Improvements: TH 41 W-006 0 220,000 220,000 Repainting: West 76th SI. Water Tower W-015 0 80,000 80,000 16 Department Project# Priority 2005 2006 2007 2008 2009 Total Well #12 W-018 0 110,000 110,000 Water Treatment Plant W-019 0 10,500,000 10,500,000 21,000,000 Arboretum Water Main W-020 0 20,000 200,000 220,000 Well #3 Inspection W-023 0 35,000 35,000 Watermain Replacement W-024 0 160,000 165,000 325,000 Well #4 Improvements W-025 0 350,000 350,000 Pressure Reducing Station 5 W-026 0 45,000 45,000 Pressure Reducing Station 8 W-027 0 45,000 45,000 Pressure Reducing Station 7 W-028 0 45,000 45,000 Trunk Water Main Extension W-029 0 2,143,000 1,154,000 3,297,000 Raw Well Water Collection System W-030 0 500,000 500,000 Treatment Plant Land Acquisition W-031 0 680,000 680,000 Well Rehabilitation Program W-032 0 35,000 35,000 35,000 35,000 35,000 175,000 TH 101 Trunk Watermain Replacement W-033 0 200,000 200,000 North Bay/86th Street Trunk Loop Connection W-034 0 150,000 150,000 Water System Improvements Total 13,925,000 2,474,000 80,000 850,000 11,345,000 28,674,000 GRAND TOTAL 30,784,900 12,739,200 5,157,200 11,519,400 16,696,000 '6,896,700 17 MEMORANDUM TO: Todd Gerhardt, City Manager CITY OF CHANHASSEN FROM: Kate Aanenson, Community Development Director DATE: September 8, 2004 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 SUBJ: 2005 Budget Summary Administration Phone 952.2271100 Fax 952.2271110 Following are the general levy budgets from the Community Development Department: Building Inspections Phone 952.2271180 Fax 952.2271190 · Planning Commission - No changes from 2004. Planning & Natural Resources Phone 952.227.1130 Fax 952.2271110 · Planning Administration - Increase personnel to move from intern to full-time planner. In 2003 the budget was cut eliminating a planning position. During the last two years staff has worked with four different interns. There is a significant amount of training involved in this position and at the time a certain level of expertise is achieved the intern is able to secure full-time employment elsewhere and we spend time advertising, interviewing and ultimately retraining. There are gaps in completion of projects and continuity with customers. Specifically, the Planner I duties include building and sign permits and variance applications. The Planner I position takes all routine zoning questions and complaints. Other duties include annual review of conditional use permits, interim use permits and non-conforming use permits, investigation and compliance of the rental licensing and property maintenance and all other zoning violations. The increase to a full-time position is an additional $25,000. Engineering Phone 952.2271160 Fax 952.2271170 Finance PhDne 952.2271140 Fax 952.2271110 Park & Recreation Phone 952.2271120 Fax 952.2271110 Recreation Center 2310 Coulter Boulevard Phone 952.2271400 Fax 952.227.1404 Senior Center Phone 952.2271125 Fax 952.227.1110 The other increase in this budget is for additional increase of the fees for services. Consulting services is used for special studies and consulting. In the past this has been used for assistance in the city code update and the Southwest Metro Transit parking ramp study. This budget was cut to $5,000 in 2004. Based on the projects anticipated next year, an additional $5000 is being requested. Public Works 1591 Park Road Phone 952.2271300 Fax 952.2271310 Web Site www.ci.chanhassen.mn.us · Senior Commission - The only increase is the contractual services for the congregate dinning staff which is managed by the CAP agency. This is a 3.5 % cost of living increase. · Building Inspections - There is no increase requested although there is a cost of living increase reflected in personal services. g:\plan\ka\2005 budget\cc justification.doc 18 The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautilul parks. A great place to live, work, and play. CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.227.1100 Fax 952.227.1110 BUilding Inspections Phone 9522271180 Fax 952227.1190 Engineering Phone 952.227.1160 Fax 9522271170 Finance Phone 952227.1140 Fax 9522271110 Park & Recreation Phone 9522271120 Fax 952.2271110 Recreation Center 2310 Coulter Boulevard Phone 952227.1400 Fax 9522271404 Planning & Natural Resources Phone 9522271130 Fax 9522271110 Public Works 1591 Park Road Phone 9522271300 Fax 952227.1310 Senior Center Phone 9522271125 Fax 9522271110 Web Site wwwci.chanhassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Justin Miller, Assistant to the City Manager7j /V^ DATE: September 8, 2004 RE: 2005 Administration Budgets 1110 - Legislati ve 4.5% increase due to citizen survey ($10,000 budgeted) and increases in membership fees (AMM, League of Minnesota Cities, etc.). 1120 - Administration 3.2% increase due to cost of living salary adjustments. 1140 - Legal $30,000 increase due to addition of prosecution duties (this is offset on the revenue side due to increased fine collections). The other $5,000 is an increase in the general legal budget. 1150 - Assessing The assessor's office has increased their rate by 11.5% for 2005-2006. The 19.2% increase for 2004 is calculated by taking the 2003 actual cost and increasing it by 11.5%. 1170 - City Hall 4.8% reduction is due to expected flat general liability insurance increases and allocating portions of the liability insurance to enterprise accounts based on percentage of vehicles in fleet, physical assets, and number of employees allocated to each fund. 1180 - Elections To even out the levy from year to year, half of the elections budget will now be levied in each year. 1190 - Library 16.3% increase is due to higher that expected utility expenses. The 2004 budget was prepared as an estimate without a full year's experience. 2005 is being prepared with a better history to base expenditures on. 1210 - Law Enforcement The $175,800 increase is due to one new patrol deputy, one corporal, night differential pay, and non-voting membership in the Southwest Metro Drug Taskforce. 1260 - Community Service Officer This budget is flat, but retaining the two part-time (30 hour per week) CSO schedule. 19 The City ot Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.227.1100 Fax 952.2271110 Building Inspections Phone 952.227.1180 Fax 952.2271190 Engineering Phone 952.2271160 Fax 952.227.1170 Finance Phone 952.227.1140 Fax 952.227.1110 Park & Recreation Phone 952.2271120 Fax 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone 952.227.1400 Fax 952.227.1404 Planning & Natural Resources Phone 952.227.1130 Fax 952.2271110 Public Works 1591 Park Road Phone 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.227.1125 Fax 952.227.1110 Web Site wwwci.chanhassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager Todd Hoffman, Park & Recreation Director /fI FROM: DATE: September 7, 2004 SUBJ: Park and Recreation Department; Proposed 2005 Operations and Maintenance Budget Commentary. The Park and Recreation Department has proposed a 2005 operations and maintenance budget that is 2.3% or $35,735 over the department's 2004 budget. The following details each division: · Park and Recreation Commission: This budget remains unchanged from 2004. · Park and Recreation Administration: This budget is proposed to increase $7,100. The increase is primarily attributable to salary and benefits. · Recreation Center: This budget is proposed to increase modestly to cover personnel costs. · Lake Ann Park: This budget funds concession workers, equipment and supplies, uniforms, an alarm system, food, watercraft licensing, and lifeguards. This budget is proposed to increase 3.3% or $3,100. · Trail Maintenance: A new approach to pavement management (trail maintenance) is being proposed as a part of the park maintenance budget. The full allocation of $65,000 proposed for asphalt in park maintenance has been reallocated to a pavement management budget. This year's budget includes $35,000 for asphalt repair and maintenance. The addition of $30,000 in this area is one step towards keeping up with the required maintenance of an expanding trail network. Other proposed increases in park maintenance include the addition of a seasonal laborer, increased overtime pay, vehicle maintenance supplies, contractual work expenditures, and the funding of a full compliment of portable toilets. This year's reduction in portable restrooms resulted in dozens of complaint calls, e- mails, letters and a petition of signatures. 20 The City 01 Chanhassen . A growing community with clean lakes, Quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play. Mr. Todd Gerhardt September 7, 2004 Page 2 · Senior Center: This budget is down 12.7% as a result of hiring a new coordinator who started at a lower level of pay than the departing coordinator. · Recreation Programs: These budgets are proposed to increase 5.9 % or $13,700. The proposed return of a summer intern, the addition of an entertainment series for City Center Park, increased labor costs, and additional program supplies account for the majority of this increase. · Self-Supporting Programs: Both self-supporting recreation program expenditures and revenues are also proposed to increase just over $10,000. In aggregate, and after the transfer out of $35,000 in pavement maintenance, park and recreation budgets are proposed to increase 2.3 % or $35,735. Factor out self-supporting programs and these numbers drop to a 1.6 % increase or $25,235. 21 CITY OF CHANHASSEN 7700 Market Sou levard PO Box 147 Chanhassen, MN 55317 Administration Phone 952.227.1100 Fax 952.2271110 Building Inspections Phone 952.227.1180 Fax 952.227.1190 Engineering Phone 952.2271160 Fax 952.227.1170 Finance Phone 952.2271140 Fax 952227.1110 Park & Recreation Phone 952.227.1120 Fax 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone 952.227.1400 Fax 952.2271404 Planning & Natural Resources Phone 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.227.1125 Fax 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Paul Oehme, City Engineer/Dir. of Public Works "'-7 t9 '. . DATE: September 8,2004 SUBJ: Requested 2005 Budget Increases DISCUSSION The Engineering and Public Works Department has requested several budget increases to maintain the level of service to the City. These increases are for specific items to help address some immediate needs. · Engineering Staffing- The GIS technician was budgeted for 16 hours per day in 2004. This technician is responsible for most mapping, as-built drawings/record keeping and exhibits that are created in the City. All departments use this technician for mapping, special events drawings, election drawings, traffic issues, utility mapping, and Council exhibits. The GIS technician is requested to be increased to 30 hours per week. This increase would still not include some benefits. This budget request is in the amount of $15,500. Consulting Services - Staff is requesting a slight increase in consulting services to pay for the annual pavement survey. Each year, staff is proposing to survey 1/3 of the city streets and rate the condition to better plan for future street projects. This budget request is in the amount of $9,000. · Vehicle Maintenance Fuel - Fuel costs continue to rise. Staff is requesting a slight increase to cover these costs. This budget request is in the amount of $8,000. · Street Maintenance Staffing - Staff is requesting the Street Department have two summer interns funded next year. These interns were last budgeted in 2002, but due to budget cutbacks were eliminated. Staffing levels for this department have not increased since 1999. Since 1999, the City has added approximately 9 miles t01~e street system along with storm sewers, and The City of Chanhassen · A growing community with clean lakes, quality schools, a charmiDg downtown, thriving businesses, winding trails, and beautiful parks A great place to live, work, and play Todd Gerhardt September 8, 2004 Page 2 ponds. The interns would be used on the pothole patching, tree removal, crack sealing, and storm sewer cleaning crews. They would be responsible for mowing boulevards and some weed control. Currently, this department has done minimal weed control and mowing due to budget cuts. This budget request is in the amount of $19,800. Sealcoating Program - Staff is requesting that the sealcoat program be reintroduced. Streets were last sealcoated in 2001. It is most cost effective that streets have preventative maintenance done regularly then it is to wait and have the streets rehabilitated or reconstructed. A sealcoat program does not eliminate the need for streets to be rehabilitated or reconstructed but postpones this work longer. A sealcoat program will decrease the amount of potholes that need to be patched each year and decrease the amount of complaints from property owners. More specifically, a sealcoat program will: · Delay or eliminate further aging of pavement due to water and sun. Seal to provide a moisture barrier. Fill in raveled pavement areas. Enrich under-asphalt pavement. Seal cracks temporary or permanently. Perform minor leveling. Economically prolong the life of existing pavements. · · · · · · G:\ENG\Budget\05\budget request menlO.doc 23