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B1 Public Works Eng Budget
CITY OF CHANHASSEN 7700 Markel Boulevard PO Box 147 crnrtasser~ MN 55317 Administration P'Wl8 952227 1100 Fax 952.227.1110 Building Inspections PhOle 952227 1180 Fax 952.227.1190 Engineering 952.22711 GO 952.227 1170 Finance 952 22711/10 952.227.1110 Park & Recreation 9522271120 952.227.1110 Re:re3110'1 Cellter 2310 CDullel pr,UII!; '952 227.1400 Fa!. 952.227.1404 Planning & Natural Resources 9522271130 Fa! 952 227.1110 Public Works 1591 Roarl 952.227.1300 Fa!. 9522271310 Senior Center 9')2.227.1125 Fax 952227.1110 Web Site WWN.CI c!¡anraSS8l1111l'JS The City of Chanhassen · ~. f MEMORANDUM TO: Todd Gerhardt, City Manager Paul Oehme, City Engineer/Dir. of Public Works 7· o· FROM: DA TE: October 14,2004 SUBJ: Public Works and Engineering 2005 Budget Request DISCUSSION Attached are the 2005 budget request worksheets for the Public Works and Engineering Departments. I will be prepared to go through our budget request in a Power Point format at the worksession on Monday night. The budget request in the Engineering Department (101-1310) is $46,140. A portion of this amount is to consider increasing our GIS technician from 16 hours per week to 30 hours per week. The fees for services are also requested to cover additional expenses of the pavement management initiative. This program rates 1/3 of City streets by a private firm and has the data entered into our new software program for City staff analysis and planning and budgeting. Also, the City needs to cover increases in license tab fees for vehicles. The Street Department (101-1320) increase is in the amount of $14,280. A portion of this amount is to hire two temporary summer workers to help with mowing, pavement patching projects, cracksealing, and other miscellaneous work. The Street Department had two summer, part-time employees in 1999 but these positions were eliminated due to budget cuts. Also, the City needs to cover increases in license tab fees for vehicles. The City Garage Department (101-1370) increase is in the amount of $16,700. The main increase in this department is for the increased fuel costs. Also, the City needs to cover increases in license tab fees for vehicles. The Utility Department's budget is proposed to increase modestly due to inflationary items and cost of doing business. The chemicals purchased are expected to go up with the addition of a new well. Funds for chemicals will be shifted from the sanitary sewer operations to reflect the true operations budget. Attachments G:\ENG\Buùgt'I\05\101404 hw..lget memn ws.ùnc community with ciealllakes quallly SChllCls dOWlllcWII. trr!vlllli busllless's t'dlls alill pa'ks ~. gleat place 10 I!ve. work and play CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1310 Engineering 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/CDEC) 4010 Salaries & Wages-Reg $349,816 $340,600 $367,000 7.8% 4011 Overtime-Reg 1,000 1,000 0.0% 4020 Salaries & Wages-Temp 6,211 7,200 7,500 4.2% 4030 Contri butions-Retirement 43,948 45,500 48,400 6.4% 4040 Contri butions-I nsu rance 40,413 37,500 44,900 19.7% 4050 Workers Compensation 3,377 2,800 2,800 0.0% TOTAL PERSONAL SERVICES 443,765 434,600 471,600 8.5% 4110 Supplies-Office 51 4120 Supplies-Equipment 200 200 0.0% 4140 Supplies-Vehicles 657 250 250 0.0% 4210 Books & Periodicals 83 350 350 0.0% TOTAL MATERIALS & SUPPLIES 791 800 800 0.0% 4300 Fees, Services 4,780 8,000 17,000 112.5% 4310 Telephone 1,775 2,000 2,000 0.0% 4330 Postage 114 350 350 0.0% 4340 Printing & Publishing 1,221 1,100 1,100 0.0% 4360 Subscriptions & Memberships 485 1,210 1,200 (0.8%) 4370 Travel & Training 3,943 2,500 2,500 0.0% 4380 Mileage 150 150 0.0% 4440 License & Registration 100 250 150.0% 4520 Repair & Maintenance-Vehicles 500 500 0.0% 4530 Repair & Maintenance-Equip 2,406 3,000 3,000 0.0% 4531 Repair & Maintenance-Radios 14 100 100 0.0% 4540 Repair & Maintenance-Streets #DIV/O! * TOTAL CONTRACTUAL SERVICES 14,738 19,010 28,150 48.1% 4705 Other Equipment 250 250 0.0% TOTAL CAPITAL OUTLAY 250 250 0.0% ** TOTAL ENGINEERING 459,294 454,660 500,800 10.1% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1320 Street Maintenance 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/CDEC) 4010 Salaries & Wages-Reg $387,399 $414,000 $427,000 3.1% 4011 Overtime-Reg 1,873 5,000 7,500 50.0% 4020 Salaries & Wages-Temp 17,800 4030 Contributions-Reti rement 50,220 55,000 56,200 2.2% 4040 Contributions-I nsurance 51,787 60,000 65,400 9.0% 4050 Workers Compensation 11 ,770 9,000 10,000 11.1% TOTAL PERSONAL SERVICES 503,049 543,000 583,900 7.5% 4120 Supplies-Equipment 35,522 40,000 40,000 0.0% 4140 Supplies-Vehicles 24,144 19,800 19,800 0.0% 4150 Maintenance Materials 54,683 66,700 40,000 (40.0%) 4160 Chemicals 400 400 0.0% 4170 Motor Fuels & Lubricants 2,512 4210 Books & Periodicals 50 50 0.0% 4240 Uniforms & Clothing 1,525 3,700 3,700 0.0% 4260 Small Tools & Equipment 638 2,500 2,500 0.0% TOTAL MATERIALS & SUPPLIES 119,024 133,150 106,450 (20.1%) 4300 Fees, Services 1,890 1,000 1,000 0.0% 4310 Telephone 4,377 3,500 3,500 0.0% 4340 Printing & Publishing 300 300 0.0% 4350 Cleaning & Waste Removal 667 250 250 0.0% 4360 Subscriptions & Memberships 100 100 4370 Travel & Training 1,122 1,500 1,500 0.0% 4410 Rental-Equipment 27 1,500 1,500 0.0% 4440 License & Registration 520 600 15.4% 4510 Repair & Maintenance-Building 500 500 0.0% 4520 Repair & Maintenance-Vehicles 1,317 2,400 2,400 0.0% 4530 Repair & Maintenance-Equip 1,330 5,500 5,500 0.0% 4531 Repair & Maintenance-Radios 159 2,000 2,000 0.0% 4540 Repair & Maintenance-Streets 500 500 0.0% 4560 Repair & Maintenance-Signs 11 ,690 13,700 13,700 0.0% TOTAL CONTRACTUAL SERVICES 22,579 33,270 33,350 0.2% 4703 Office Equipment 250 250 0.0% 4705 Other Equipment 961 1,000 1,000 0.0% * TOTAL CAPITAL OUTLAY 961 1,250 1,250 0.0% ** TOTAL STREET MAINTENANCE 645,613 710,670 724,950 2.0% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1350 Street Lighting & Signals 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4120 Supplies-Equipment 3,858 1,500 1,500 0.0% TOTAL MATERIALS & SUPPLIES 3,858 1,500 1,500 0.0% 4300 Fees, Services 300 300 0.0% 4310 Telephone 829 500 500 0.0% 4320 Utilities 220,277 220,000 220,000 0.0% 4410 Rental-Equipment 300 300 0.0% 4530 Repair & Maintenance-Equip 505 2,500 2,500 0.0% 4550 Repair & Maintenance-Utility 3,389 4565 Repair & Maintenance-Lights&Signals 4,192 8,200 8,200 0.0% TOTAL CONTRACTUAL SERVICES 229,192 231,800 231,800 0.0% ** TOTAL STREET LIGHT & SIGNALS 233,050 233,300 233,300 0.0% CITY OF CHANHASSEN 2004 BUDGET 101 General Fund 1370 City Garage 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/CDEC) 4010 Salaries & Wages-Reg $176,978 $173,000 $178,000 2.9% 4011 Overtime-Reg 1,057 6,500 6,500 0.0% 4020 Salaries & Wages-Temp 3,768 4030 Contributions-Reti rement 22,363 23,100 23,400 1.3% 4040 Contributions-I nsura nce 24,498 27,100 29,700 9.6% 4050 Workers Compensation 5,375 4,500 4,500 0.0% TOTAL PERSONAL SERVICES 234,039 234,200 242,100 3.4% 4120 Supplies-Equipment 1,770 3,300 3,300 0.0% 4140 Supplies-Vehicles 33 500 500 0.0% 4150 Maintenance Materials 666 1,000 1,000 0.0% 4170 Motor Fuels & Lubricants 55,169 68,000 76,000 11.8% 4240 Uniforms & Clothing 1,153 1,200 1,200 0.0% 4260 Small Tools & Equipment 3,784 4,200 4,200 0.0% TOTAL MATERIALS & SUPPLIES 62,575 78,200 86,200 10.2% 4300 Fees, Services 1,215 700 700 0.0% 4310 Telephone 2,950 3,000 3,000 0.0% 4320 Utilities 23,731 21,000 21,000 0.0% 4340 Printing & Publishing 100 100 0.0% 4350 Cleaning & Waste Removal 5,931 5,700 5,700 0.0% 4360 Subscriptions & Memberships 32 200 200 0.0% 4370 Travel & Training 1,082 1,500 1,500 0.0% 4410 Rental-Equipment 500 500 0.0% 4440 License & Registration 25 200 500 150.0% 4510 Repair & Maintenance-Building 2,526 4,000 4,000 0.0% 4520 Repair & Maintenance-Vehicles 4 300 300 0.0% 4530 Repair & Maintenance-Equip 2,784 3,000 3,500 16.7% 4531 Repair & Maintenance-Radios 14 100 100 0.0% TOTAL CONTRACTUAL SERVICES 40,294 40,300 41 ,1 00 2.0% 4703 Office Equipment 500 500 0.0% 4705 Other Equipment 3,451 5,500 5,500 0.0% TOTAL CAPITAL OUTLAY 3,451 6,000 6,000 0.0% ** TOTAL CITY GARAGE 340,359 358,700 375,400 4.7% CITY OF CHANHASSEN 2005 BUDGET ENTERPRISE FUNDS Water Operations 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg $244,124 $227,000 $237,000 4.4% 4011 Overtime-Reg 15,640 9,250 9,300 0.5% 4012 Stand-By Pay 5,546 6,000 6,000 0.0% 4020 Salaries & Wages-Temp 6,161 9,600 9,600 0.0% 4030 Contri b ution s- Retirem ent 33,184 30,000 31,300 4.3% 4040 Contributions-I nsurance 27,134 31,500 32,700 3.8% 4050 Workers Compensation 4,944 4,250 4,300 1.2% * TOTAL PERSONAL SERVICES 336,733 317,600 330,200 4.0% 4120 Supplies-Equipment 9,172 6,750 6,800 0.7% 4130 Supplies-Program 500 500 0.0% 4140 Supplies-Vehicles 4,242 6,000 6,000 0.0% 4150 Maintenance Materials 7,857 10,000 15,000 50.0% 4160 Chemicals 26,709 11 ,000 30,000 172.7% 4170 Motor Fuels & Lubricants 7,557 6,500 6,500 0.0% 4210 Books & Periodicals 250 250 0.0% 4240 Uniforms & Clothing 1,304 1 ,400 1 ,400 0.0% 4250 Merchandise for Resale 47,822 105,000 105,000 0.0% 4260 Small Tools & Equipment 1 ,422 750 750 0.0% * TOTAL MATERIALS & SUPPLIES 106,085 148,150 172,200 16.2% 4300 Fees, Services 24,499 24,000 24,000 0.0% 4301 Auditing 4,000 4310 Telephone 5,252 10,000 10,000 0.0% 4320 Utilities 106,434 85,000 85,000 0.0% 4330 Postage 4,872 5,000 5,000 0.0% 4340 Printing & Publishing 2,844 6,500 6,500 0.0% 4350 Cleaning & Waste Removal 11 50 50 0.0% 4360 Subscriptions & Memberships 193 300 300 0.0% 4370 Travel & Training 1,716 3,000 3,000 0.0% 4410 Rental-Equipment 208 500 500 0.0% 4440 License & Registration 28 150 150 0.0% 4483 Insurance-General Liability 8,250 8,250 0.0% 4509 Remit to Other Agencies 36,658 43,000 4510 Repair & Maintenance-Building 1,236 1,500 1,500 0.0% 4520 Repair & Maintenance-Vehicles 301 1,250 1,250 0.0% 4530 Repair & Maintenance-Equip 26,132 27,500 27,500 0.0% 4531 Repair & Maintenance-Radios 145 400 400 0.0% 4550 Repair & Maintenance-Water 114,003 65,000 65,000 0.0% * TOTAL CONTRACTUAL SERVICES 324,532 238,400 285,400 19.7% ** TOTAL WATER OPERATIONS 767,350 704,150 787,800 11.9% CITY OF CHANHASSEN 2005 BUDGET ENTERPRISE FUNDS 700 Water Enterprise Fund Operations 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) REVENUE PERMITS 3321 Water Permit 1,200 1,200 0.0% * TOTAL PERMITS 1,200 1,200 0.0% CHARGES FOR CURRENT SERVICES 3661 Water Customers 1,449,563 1,100,000 1,840,000 67.3% 3662 Utility Penalties 34,801 18,000 30,000 66.7% 3664 Sale of Meters & Parts 52,797 55,000 55,000 0.0% 3667 Certification Fee 1,600 1,600 0.0% * TOTAL CURRENT SERVICES 1,537,161 1,174,600 1,926,600 64.0% OTHER REVENUE 3801 Interest Earnings 77 ,829 120,000 100,000 (16.7%) 3829 I nteresUPena Ities-Other 1,000 1,000 1,000 0.0% * TOTAL OTHER REVENUE 78,829 121,000 101,000 (16.5%) ** TOTAL REVENUE 1,615,990 1,296,800 2,028,800 56.4% REVENUE OVER/(UNDER) EXPENDITURES 848,640 592,650 1 ,241 ,000 CITY OF CHANHASSEN 2005 BUDGET ENTERPRISE FUNDS Sewer Operations 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) 4010 Salaries & Wages-Reg $185,698 $227,000 $237,000 4.4% 4011 Overtime-Reg 7,682 9,250 9,500 2.7% 4012 Stand-By Pay 5,545 6,000 6,000 0.0% 4020 Salaries & Wages-Temp 6,161 9,600 9,600 0.0% 4030 Contribution s- Reti rem ent 24,988 30,000 31,300 4.3% 4040 Contribution s-I n su rance 27,134 31,500 32,700 3.8% 4050 Workers Compensation 4,944 4,250 4,300 1.2% * TOTAL PERSONAL SERVICES 262,152 317,600 330,400 4.0% 4120 Supplies-Equipment 8,074 6,750 6,750 0.0% 4130 Supplies-Program 500 500 0.0% 4140 Suppl ies- V eh icies 4,643 6,000 6,000 0.0% 4150 Maintenance Materials 10,504 10,000 5,000 (50.0%) 4160 Chemicals 11 ,000 1,000 (90.9%) 4170 Motor Fuels & Lubricants 7,557 6,500 6,500 0.0% 4210 Books & Periodicals 250 250 0.0% 4240 Uniforms & Clothing 1,142 1 ,400 1 ,400 0.0% 4260 Small Tools & Equipment 514 750 750 0.0% TOTAL MATERIALS & SUPPLIES 32,434 43,150 28,150 (34.8%) 4300 Fees, Services 2,980 24,000 24,000 0.0% 4301 Auditing 4,000 4310 Telephone 5,252 10,000 10,000 0.0% 4320 Utilities 51,401 85,000 85,000 0.0% 4330 Postage 4,871 5,000 5,000 0.0% 4340 Printing & Publishing 991 6,500 6,500 0.0% 4350 Cleaning & Waste Removal 11 50 50 0.0% 4360 Subscriptions & Memberships 193 300 300 0.0% 4370 Travel & Training 1,652 3,000 3,000 0.0% 4410 Rental-Equipment 208 500 500 0.0% 4440 License & Registration 60 150 250 66.7% 4483 Insurance-General Liability 8,250 8,250 0.0% 4509 Remit to Other Agencies 1,229,991 1,250,000 1,250,000 0.0% 4510 Repair & Maintenance-Building 425 1,500 1,500 0.0% 4520 Repair & Maintenance-Vehicles 301 1,250 1,250 0.0% 4530 Repair & Maintenance-Equip 15,830 27,500 27,500 0.0% 4531 Repair & Maintenance-Radios 145 400 400 0.0% 4551 Repair & Maintenance-Sewer 61,990 75,000 75,000 0.0% 4553 Emergency Sewer Repairs 10,000 30,000 200.0% * TOTAL CONTRACTUAL SERVICES 1,376,301 1 ,508,400 1,532,500 1.6% ** TOTAL SEWER OPERATIONS 1,670,887 1,869,150 1,891,050 CITY OF CHANHASSEN 2005 BUDGET ENTERPRISE FUNDS 701 Sewer Enterprise Fund Operations 2004 to 2003 2004 2005 2005 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC) REVENUE PERMITS 3315 Sewer Permit 1,200 1,200 0.0% * TOTAL PERMITS 1,200 1,200 0.0% CHARGES FOR CURRENT SERVICES 3660 Sewer Customers 1,535,078 1,600,000 1,826,000 14.1% 3662 Utility Penalties 34, 153 27,000 27,000 0.0% 3667 Certification Fee 2,400 2,400 0.0% * TOTAL CURRENT SERVICES 1,569,231 1,629,400 1,855,400 13.9% OTHER REVENUE 3801 Interest Earnings 10,589 30,000 30,000 0.0% 3829 I nterestlPen a Ities-Other 0 1,000 1,000 0.0% * TOTAL OTHER REVENUE 10,589 31,000 31,000 0.0% ** TOTAL REVENUE 1,579,820 1,661,600 1,887,600 13.6% REVENUE OVER/(UNDER) EXPENDITURES (91,067) 1,661,600 (3,450) CITY OF CHANHASSEN POSITION JUSTIFICATION FORM Department: Engineering Proposed Budgeted Salary (for new position): Budget increase $15,300.00 Position: GIS Technician Check One: D New D Replacement [2J Other Annual Salary Without Benefits (for replacement position): $0.00 Benefits: [2J No D Yes If Other, explain: Increase hours from 16 hours Proposed Starting Date: January 1,2005 to 30 hours per week JUSTIFICA TION FOR HIRING Can hiring be delayed?: D No D Yes Is there a hiring alternative? [2J No D Yes If Yes, explain: - What are the ramifications of not filling this position? The GIS technician will not be able to support the other departments needs and still meet the engineering departments duties. The engineering departments duties include linking as-built drawings to the GIS system, keeping city maps up to date, pavement management support, keeping engineering records and information current. Other information for consideration: This position supports, fire, planning, administation, public works, engineering and parks with mapping, data collection and exhibits. g:\cng\budgct\05\position justification gis.doc